Work Plan
Proposal Name: Western Alameda County Tree Partner
Network
Lead Applicant: City of San Leandro
Project Description:
(500 character limit)
Task 1: Regional Research & Stakeholder
Engagement
Subtask Description
Include detail of activities or deliverables
Deliverables / Milestones
Major outcomes and/or metrics used to
demonstrate success
Timeline
Indicate month of project
that activity will take place
Subtask A: Tree Equity Needs & Capacity
Review
Assess existing urban forestry plans and
local nonprofit infrastructure in San Leandro
and unincorporated Alameda County.
Document gaps in funding, staffing, and
volunteer coordination for communitybased tree planting and care.
Summary memo outlining current urban
forestry efforts, community capacity gaps,
and unmet needs across West Alameda
County.
Months 1–3
Subtask B: Partnership Identification Identify local nonprofits, CBOs, schools, churches, and agencies with interest or
capacity to support tree planting, care, and
community greening. Include those not
traditionally part of tree work but with
access to volunteers, land, or outreach
capacity.
Partner directory with contact information,
mission alignment, and potential roles in a
regional network.
Months 1–3
The Western Alameda County Tree Partner Network envisions cultivating an urban forest across San Leandro and unincorporated Alameda County, fostering community resilience to extreme heat. By leveraging existing partnerships and local stakeholders, the project aims to transform spaces into tree-rich areas, enhancing shade and air quality. The initiative involves assessing organizational readiness and capacity to implement tree planting programs. It will produce a partner network map, readiness plan, and educational workshops.
SPPD24132 Western Alameda County Tree Partner Network 1 Attachment D
Task 1: Regional Research & Stakeholder
Engagement (Continued)
Subtask Description
Include detail of activities or deliverables
Deliverables / Milestones
Major outcomes and/or metrics used to
demonstrate success
Timeline
Indicate month of project
that activity will take place
Subtask D: Convene Partner Planning
Roundtables
Host collaborative working sessions with
local partners to shape a shared vision,
operating model, and resource needs for a
regional urban forestry alliance.
Vision summary outlining shared priorities,
preferred partnership structure, and key
capacity-building needs.
Months 4–6
Subtask E: Build & Launch Advisory Council Recruit residents and local leaders to serve as a founding advisory group. Provide
onboarding, schedule regular sessions, and
document input on structure and roles of
the emerging network.
Roster of community advisors, meeting
summaries, and guiding principles for
ongoing engagement.
Months 6-8
Subtask F: Host Community Advisory &
Learning Group Meetings
Conduct regular meetings throughout
project duration to guide implementation,
engage members, share progress, and seek
feedback on deliverables.
Agendas, meeting minutes, action items
and recommendations.
Months 6–30
SPPD24132 Western Alameda County Tree Partner Network 2 Attachment D
Task 2: Asset Mapping & Tree Education
Subtask Description
Include detail of activities or deliverables
Deliverables / Milestones
Major outcomes and/or metrics used to
demonstrate success
Timeline
Indicate month of project
that activity will take place
Subtask A: Develop Outreach Plan Develop comprehensive outreach and engagement plan for asset mapping and
listening sessions, including schedule of
outreach tasks, partner assignments,
preferred outreach channels, targets, and
translation services required.
Outreach and engagement plan for all asset
mapping/listening sessions.
Month 6
Subtask B: Host Asset Mapping Sessions Conduct two community asset mapping sessions with the advisory group and
partners to determine capabilities,
resources and partnership opportunities
with individuals or a coalition of
organizations.
Agenda, facilitation plan and meeting
summary
Months 8-12
Subtask C: Host Listening Sessions Conduct two community outreach sessions with potential partners to identify needs,
interest areas, strengths, and barriers to
network participation.
Agenda, facilitation plan, and meeting
summary
Months 8-12
Subtask D: Synthesize Learnings from Asset
Mapping & Listening Sessions
Analyze input to inform future program
goals.
Asset map and summary report highlighting
themes and recommendations.
Months 12-14
SPPD24132 Western Alameda County Tree Partner Network 3 Attachment D
Task 3: Ecosystem Mapping
Subtask Description
Include detail of activities or deliverables
Deliverables / Milestones
Major outcomes and/or metrics used to
demonstrate success
Timeline
Indicate month of project
that activity will take place
Subtask A: Partnership Analysis Use asset map and data from outreach sessions to identify connections,
collaboration gaps, and partnership
strengths.
Partnership matrix and draft connection
map.
Months 14-16
Subtask B: Draft Ecosystem Map Create first draft of regional urban forestry ecosystem network map.
Preliminary network map visuals. Months 16-18
Subtask C: Gather Feedback on Draft
Ecosystem Map
Conduct review session with advisory group
and partners to review draft map.
Feedback report and updated visuals. Months 18-19
Subtask D: Finalize Ecosystem Map Incorporate feedback and finalize regional tree ecosystem map for publishing.
Final ecosystem map and narrative
description.
Month 20
Task 4: Partner Network Training
Subtask Description
Include detail of activities or deliverables
Deliverables / Milestones
Major outcomes and/or metrics used to
demonstrate success
Timeline
Indicate month of project
that activity will take place
Subtask A: Develop Partner Network
Curriculum
Design curriculum modules for network
partners that includes standard practices
for volunteer engagement, event planning,
tool kits for planting events, standard
practices for tree planting and care and tree
database management.
Written curriculum, training videos, event
checklists and training guides.
20-22
Subtask B: Facilitate Partner Network
Training
Train partners on cirriculum over multiple
training sessions.
Training plan, record of participants,
powerpoint presentation, video recordings
of trainings.
22-30
SPPD24132 Western Alameda County Tree Partner Network 4 Attachment D
Task 5: Tree Planting Network Workplan
Subtask Description
Include detail of activities or deliverables
Deliverables / Milestones
Major outcomes and/or metrics used to
demonstrate success
Timeline
Indicate month of project
that activity will take place
Subtask A: Draft Equity Commitment &
Practices Section
Develop values and equity commitments
guiding the network’s planting priorities and
partnerships.
Draft equity commitment and guiding
principles section.
Months 23-25
Subtask B: Draft Partner Protocols Section Establish protocols for collaboration, communication, and partner roles in
implementation.
Draft partner protocols document. Month 25
Subtask C: Draft Governance Procedures
Section
Create clear procedures for decision-making
and governance structure of the regional
partnership.
Draft governance document. Month 25–26
Subtask D: Draft Phased Network Building
Section
Outline phased implementation of regional
tree planting activities and regional
priorities.
Draft network building and expansion
timeline.
Month 26
Subtask E: Disseminate Draft Tree Planting
Workplan
Circulate draft workplan for review and
comment among stakeholders and public.
Public review draft document and comment
summary.
Months 26–28
Subtask F: Finalize & Publish Tree Planting
Workplan
Finalize and release tree planting workplan
for implementation across Western
Alameda County.
Final tree planting workplan published. Month 30
SPPD24132 Western Alameda County Tree Partner Network 5 Attachment D
Task 6: Project Management
Subtask Description
Include detail of activities or deliverables
Deliverables / Milestones
Major outcomes and/or metrics used to
demonstrate success
Timeline
Indicate month of project
that activity will take place
Subtask A: Program Meetings Facilitate recurring program management meetings with partners and leads to
monitor progress, resolve issues, and track
milestones.
At least 6 meetings held and documented
with notes and action items.
Months 1–30
Subtask B: Peer-to-Peer Learning Participate in EHCRP-led peer-to-peer learning sessions to build capacity, share
best practices, and access technical
assistance.
Attendance and engagement in at least 3
regional or statewide sessions.
Months 6–30
Subtask C: EHCRP Reporting Compile and submit required EHCRP programmatic and financial documentation
throughout the grant period.
Quarterly or periodic reports submitted in
compliance with EHCRP guidelines.
Ongoing
Subtask D: Midterm Report Develop and submit a mid-project report highlighting progress, lessons learned, and
initial impacts.
Submitted midterm report summarizing
progress and stakeholder engagement.
Month 15
Subtask E: Final Report & Case Study Compile final project outcomes into a comprehensive report and case study to
share publicly and with EHCRP.
Final report and case study highlighting
achievements and key learnings.
Month 30
SPPD24132 Western Alameda County Tree Partner Network 6 Attachment D