Attachment D
Overview of San Leandro’s Rental Assistance Shallow Subsidy Program Program Overview:
The Shallow Subsidy Program aims to prevent homelessness among extremely lowincome households (30% Area Median Income or below), to reduce the likelihood of eviction and housing instability.
Program Design:
• Create the “Keep People House (KPH) – San Leandro” to deliver holistic, equitydriven homelessness prevention services. • Provide a thorough outreach and awareness plan in coordination with city staff, community-based organizations, housing advocates, and tenant networks.
Information to be shared via community events, digital platforms, and direct referrals. • Intake Application/Eligibility Screening – Homelessness Prevention Platform (HPP) – digital screening and application tool ensuring transparency, ease of use, and equity in program access. HPP automatically flags eligibility and prioritizes applicants based on a vulnerability index which also allows for flexible, human-centered overrides as needed.
Outcome Metrics and Reporting:
• Units: Number of new units secured, number of current units maintained, number of units retained for at-risk clients.
• People: Percent of people served who stayed housed, number of people housed. • Wraparound services: Participant engagement in wraparound services, and financial progress, such as income increases, benefits accessed, or reduced debt. • Subsidy Utilization: total funds distributed, average monthly subsidies per household.
Risk Management and Sustainability:
• Program will be structured to maintain continuity, engagement and housing outcomes in the face of structural and individual challenges, including:
o Program awareness and access
o Participant disengagement
o Landlord withdrawal or housing instability
o Client eligibility barriers
o Federal policy changes
o Funding or operational disruptions
o Workforce stability
Timeline & Milestones Overview:
• Contract Execution & Program Setup (Weeks 1 - 2)
• Staffing & Training (Weeks 2 – 4)
• Community & Stakeholder Engagement (Weeks 3 – 6)
• Go-Live & Early Implementation (Week 4+)
• Ongoing Program Delivery & Monitoring (Month 2 onward) • Deliverables include:
o Live intake/referral system
o Fully trained care coordination team
o First 10 enrollments completed within 45 days
o Quarterly outcome and financial reports
o Ongoing dashboard reporting accessible to funders and partners Budget:
Total Budget Request: $1,368,952
• Personnel/Staffing Expenses (2.15 FTE and 27% benefits): $212,852 • Non-Personnel Expenses: $1,051,000
o Subsidy Funding for 70 Households – shallow subsidies to help stabilize households by reducing rent burden and eviction prevention. o Travel – covers mileage and transportation for staff conducting in-person outreach, home visits, and tenant/landlord mediation.
o Operational Supplies – includes laptops, phones, printing, postage, and general supplies necessary for program operations.
o Occupancy – supports prorated costs for shared office space used by program staff.
o Flex Funds – Allows for rapid response to participant needs that may not be covered under direct subsidy (e.g. utility arrears, document fees, security deposits, moving costs).
o Technology – includes laptops, phones, phone plans, and maintenance for
2.15 FTE.
• Indirect/Overhead Expenses: $105,100 – includes administrative infrastructure, HR, IT, fiscal oversight, compliance functions, data management platforms, financial transparency, and funder reporting.
Funding Source:
State of California Department of Housing and Community Development Permanent Local Housing Allocation (PLHA).