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San Leandro, California
City of San Leandro
Legislation Details (With Text)
File #: 25-475 Version: 1 Name: Recommendation to Amend YAC Meeting Schedule Type: Staff Report Status: Agenda Ready
In control: Youth Advisory Commission
On agenda: 10/7/2025 Final action:
Enactment date: Enactment #:
Title: Recommendation to Amend the Youth Advisory Commission Meeting Schedule from Twice Monthly to Once Monthly
Indexes:
Code sections:
Attachments: 1. Youth Advisory Commission attendance data 22-25 Date Ver. Action By Action Result
10/7/2025 1 Youth Advisory Commission
Recommendation to Amend the Youth Advisory Commission Meeting Schedule from Twice Monthly to Once Monthly
SUMMARY
Staff recommends amending the Youth Advisory Commission’s regular meeting schedule from two meetings per month (first and third Tuesdays) to one meeting per month (first Tuesday). This change better aligns with other City boards and commissions, improves attendance rates, and supports better member engagement.
RECOMMENDATIONS
Staff recommends that the Youth Advisory Commission vote to amend its meeting schedule to convene once monthly on the first Tuesday at 6:00 p.m., consistent with the Commission’s attendance policy and administrative code.
BACKGROUND
The Youth Advisory Commission currently holds regular meetings twice per month at 6:00 p.m. per Administrative Code 17.1.100. The Commission’s attendance policy requires a minimum 75% attendance rate, with failure to attend three consecutive meetings resulting in a vacancy declaration by City Council.
ANALYSIS
Attendance data from calendar years 2022 through 2025 shows consistent challenges in maintaining member participation under the twice-monthly schedule. Average attendance dropped to as low as 61% in 2023, with members missing nearly one-third of all meetings. Data indicates stronger attendance at the first meeting of the month (average 70%) compared to the second (60%).
City of San Leandro Page 1 of 2 Printed on 11/16/2025
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File #: 25-475, Version: 1
Reducing meetings to once per month aligns with other City boards and commissions, eases scheduling conflicts for high school-aged commissioners, and allows committees to continue work between meetings. This approach balances engagement, efficiency, and member availability.
NEXT STEPS
· Agendize a formal vote by the Youth Advisory Commission to amend the meeting schedule at the next regular meeting.
· Collaborate with the City Clerk to prepare a formal request to amend the Administrative Code, contingent on Commission approval.
· Monitor attendance and member engagement to evaluate the schedule change’s impact.
ATTACHMENT
Detailed commission attendance data from 2022-2025
PREPARED BY: Liz Hodgins, YAC Secretary and Recreation Supervisor City of San Leandro Page 2 of 2 Printed on 11/16/2025
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Metric 2022 2023 2024 2025 YoY Change
(2024 vs 2023)
Total Meetings Scheduled 14 17 16 11 -6%
Cancelled Meetings 2 0 1 1 N/A
Effective Meetings Held 12 17 15 10 -12%
Excused Absences 10 121 97 84 -20%
Unexcused Absences 8 60 36 24 -40%
Total Members
total number of individuals who served
at any point during the calendar year
41 40 44 30 10%
Total Absences per Member 0.4 4.5 3.0 3.6 -33%
Average Attendance % 78 61 71 64 16%
Average Meetings Attended per Member 11.6 12.5 12.0 6.4 8% YAC Attendance Data Summary (2022–2025)
Note: Attendance data sourced from Granicus attendance tracking.