Meeting Date: 1/28/2026
Pg: 1
PROJECT ELEVATE STATUS:
Finance Committee| January 28, 2026
Current Status, Budget, and Schedule
Attachment A
Roadmap: How we got here
Roadmap: Where we are today
Current Status
Payroll Testing Complexity
Delivery Strategy: Phased vs Single Transition
How we are managing the transition
Budget Status W Meeting Date: 1/28/2026 | Pg: 2
AGENDA
W Meeting Date: 1/28/2026 | Pg: 3
ROADMAP: HOW WE GOT HERE
Apr 2022 -
Jul 2022
Jul 2022 -
Feb 2023
Mar 2023 -
Jul 2024
Oct 2024 -
Jan 2026
Oct 2024
W Meeting Date: 1/28/2026 | Pg: 4
WHERE WE ARE TODAY
Jan 2026 - Jun 2026 July 2026 Jul 2026 - Jun 2027 2027 and beyond Implementation, Transition, & Optimization Timeline
W Meeting Date: 1/28/2026 | Pg: 5
CURRENT STATUS
Current Focus
Benefits, Compensation and Talent Management complete
Payroll: Parallel Testing and Validation
Finance: Configuration, design and confirmation sessions What this means
Real payroll data is being validated
Issues are being identified and resolved before go-live W Meeting Date: 1/28/2026 | Pg: 6
PAYROLL TESTING COMPLEXITY
Payroll cycle conversion (semi-monthly to bi-weekly)
Overtime and FLSA calculations
Allowances, premiums, and accrual timing
Results don’t always match between systems, time consuming to resolve one by one
Accuracy Requirements – Approaching 100%
Taking extra time to get it right
W Meeting Date: 1/28/2026 | Pg: 7
PHASED vs. SINGLE TRANSITION
Single, coordinated, citywide transition
Simpler operational cutover
Reduce reconciliation and integration risks
Unified stabilization and support model
Allow for extended payroll testing and improved accuracy July go-live still on-target
W Meeting Date: 1/28/2026 | Pg: 8
RISKS TO JULY 2026 TARGET
Potential constraints in resolving payroll issues during final testing Possible testing challenges with core financial systems Risk of reduced availability of team or vendor resources Potential operational emergencies or priority shifts affecting timelines W
QUALITY
Financial data
must be
accurate
BUDGET
Within
approved
funding
SCHEDULE
Readiness
based timing
SCOPE
Core ERP
replacement
Meeting Date: 1/28/2026 | Pg: 9
Fixed Controlled NonNegotiable
Managed
Flexibility
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WHY SCHEDULE FLEXIBILITY IS BEING USED
What we will not compromise
Pay Accuracy
Financial Integrity
Audit and Compliance Readiness
Why Adjustments Were Made
Issues surfaced during detailed testing
Fixing issues now avoids higher risk later
W
Budget Expenditures Remaining
Software, Services, Consulting,
Training and Equipment (til Jun 2027)
$6.7 M $3.4 M $3.3 M
Meeting Date: 1/28/2026 | Pg: 11
BUDGET STATUS
FY24 FY25 FY26
Staffing Costs $713 K $1.07 M $615 K
(TO DATE)