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U.S. ENVIRONMENTAL
PROTECTION AGENCY
Grant Agreement
GRANT NUMBER (FAIN): 97T46301
MODIFICATION NUMBER: 0
PROGRAM CODE: CG
DATE OF AWARD
09/24/2025
TYPE OF ACTION:
New
MAILING DATE
09/29/2025
PAYMENT METHOD:
Reimbursement
ACH#
90974
RECIPIENT TYPE:
Municipal
Send Payment Request to:
Contact EPA RTPFC at: [email protected]
RECIPIENT:
CITY OF SAN LEANDRO
835 E 14TH ST
SAN LEANDRO, CA 94577-3767
EIN: 94-6000421
PAYEE:
CITY OF SAN LEANDRO
835 E 14TH ST
SAN LEANDRO, CA 94577-3767
PROJECT MANAGER
Michael Yuen
835 E. 14TH STREET
SAN LEANDRO, CA 94577-3767
Email: [email protected]
Phone: 510-577-3340
EPA PROJECT OFFICER
Leah Tighe
600 Wilshire Blvd, WTR-3
Los Angeles, CA 90017
Email: [email protected]
Phone: 213-244-1876
EPA GRANT SPECIALIST
Karla CarrilloCastillo
Grants Branch, MSD-6
75 Hawthorne Street
San Francisco, CA 94105
Email: [email protected]
Phone: 415-972-3372
PROJECT TITLE AND DESCRIPTION
Community Grants Program - Stormwater Trash Capture Device See Attachment 1 for project description.
BUDGET PERIOD
11/06/2023 - 06/30/2027
PROJECT PERIOD
11/06/2023 - 06/30/2027
TOTAL BUDGET PERIOD COST
$ 1,250,000.00
TOTAL PROJECT PERIOD COST
$ 1,250,000.00
NOTICE OF AWARD
Based on your Application dated 06/30/2025 including all modifications and amendments, the United States acting by and through the US Environmental Protection Agency (EPA) hereby awards $ 1,000,000.00. EPA agrees to cost-share 80.00% of all approved budget period costs incurred, up to and not exceeding total federal funding of $ 1,000,000.00. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry out this award by either: 1) drawing down funds within 21 days after the EPA award or amendment mailing date; or 2) not filing a notice of disagreement with the award terms and conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award, the authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment mailing date. In case of disagreement, and until the disagreement is resolved, the recipient should not draw down on the funds provided by this award/amendment, and any costs incurred by the recipient are at its own risk. This agreement is subject to applicable EPA regulatory and statutory provisions, all terms and conditions of this agreement and any attachments.
ISSUING OFFICE (GRANTS MANAGEMENT OFFICE)
ORGANIZATION / ADDRESS
U.S. EPA, Region 9, U.S. EPA, Region 9 Grants Branch, MSD-6 75 Hawthorne Street
San Francisco, CA 94105
AWARD APPROVAL OFFICE
ORGANIZATION / ADDRESS
U.S. EPA, Region 9, Water Division, WTR-1
R9 - Region 9
75 Hawthorne Street
San Francisco, CA 94105
THE UNITED STATES OF AMERICA BY THE U.S. ENVIRONMENTAL PROTECTION AGENCY Digital signature applied by EPA Award Official Ellen Blake - Acting Grants Management Officer DATE 09/24/2025
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EPA Funding Information
FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL
EPA Amount This Action $ 0 $ 1,000,000 $ 1,000,000
EPA In-Kind Amount $ 0 $ 0 $ 0
Unexpended Prior Year Balance $ 0 $ 0 $ 0
Other Federal Funds $ 0 $ 0 $ 0
Recipient Contribution $ 0 $ 250,000 $ 250,000
State Contribution $ 0 $ 0 $ 0
Local Contribution $ 0 $ 0 $ 0
Other Contribution $ 0 $ 0 $ 0
Allowable Project Cost $ 0 $ 1,250,000 $ 1,250,000
Assistance Program
66.202 - Congressionally Mandated Projects
Statutory Authority
2022 Consolidated Appropriations Act (PL 117-103)
Regulatory Authority
2 CFR 200, 2 CFR 1500 and 40 CFR 33
Fiscal
Site Name Req No FY Approp.
Code
Budget
Organization PRC ObjectClass Site/Project CostOrganization Obligation /
Deobligation
- 2509W34083 24 E5C 0922CAQ 000B80 4192 - - $ 1,000,000 $ 1,000,000
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Budget Summary Page
Table A - Object Class Category
(Non-Construction)
Total Approved Allowable
Budget Period Cost
1. Personnel $ 0
2. Fringe Benefits $ 0
3. Travel $ 0
4. Equipment $ 0
5. Supplies $ 0
6. Contractual $ 1,250,000
7. Construction $ 0
8. Other $ 0
9. Total Direct Charges $ 1,250,000
10. Indirect Costs: 0.00 % Base $ 0
11. Total (Share: Recipient ______ % Federal ______ %) 20.00 80.00 $ 1,250,000
12. Total Approved Assistance Amount $ 1,000,000
13. Program Income $ 0
14. Total EPA Amount Awarded This Action $ 1,000,000
15. Total EPA Amount Awarded To Date $ 1,000,000
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Attachment 1 - Project Description
This agreement provides funding to City of San Leandro to implement its project to fabricate and install 146 trash capture screens, to design offshore trash capture units, and to develop a Trash Load Reduction Plan, as directed in the 2022 Consolidated Appropriations Act or as identified in an approved Technical Correction if one has been approved for this project.
This assistance agreement provides full federal funding in the amount of $1,000,000. Preaward costs are approved back to 11/06/2023. See terms and conditions.
The activities to be performed include the execution and implementation of a storm water infrastructure and water quality protection project. Workplan activities consist of: the fabrication and installation of trash capture screens as well as the design of off-shore trash capture devices and a Trash Load Reduction Plan for the City of San Leandro.
The anticipated deliverables include initial consulting contract for the development of a “Revised Trash Load Reduction Plan” that will develop a master plan of improvements and actions needed to bring the City of San Leandro storm water system into full compliance with the trash capture requirements of the San Francisco Regional Water Board’s MRP3 permit requirements. The fabrication and installation of 146 trash capture screens throughout San Leandro, design of offshore trash capture devices, expected outcomes include reduction in trash entering the San Francisco Bay, cleaner water, healthier environment, and intended beneficiaries include the environment and residents of San Leandro.
No subawards are included in this assistance agreement.
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Administrative Conditions
General Terms and Conditions
The recipient agrees to comply with the current Environmental Protection Agency (EPA) general terms and conditions available at: https://www.epa.gov/grants/epa-general-terms-and-conditions-effectiveoctober-1-2024-or-later These terms and conditions are in addition to the assurances and certifications made as a part of the award and the terms, conditions, or restrictions cited throughout the award.
The EPA repository for the general terms and conditions by year can be found at: https://www.epa. gov/grants/grant-terms-and-conditions#general.
A. Federal Financial Reporting (FFR)
For awards with cumulative project and budget periods greater than 12 months, the recipient will submit an annual FFR (SF 425) covering the period from "project/budget period start date" to September 30 of each calendar year to the EPA Finance Center in Research Triangle Park, NC. The annual FFR will be submitted electronically to [email protected] no later than December 30 of the same calendar year. Find additional information at https://www.epa.gov/financial/grants. (Per 2 CFR § 200.344(b), the recipient must submit the Final FFR to [email protected] within 120 days after the end of the project period.)
B. Procurement
The recipient will ensure all procurement transactions will be conducted in a manner providing full and open competition consistent with 2 CFR § 200.319. In accordance with 2 CFR § 200.324, the recipient and subawardee(s) must perform a cost or price analysis in connection with applicable procurement actions, including contract modifications. State and Tribal government entities must follow procurement standards as outlined in 2 CFR § 200.317.
C. Indirect Costs
The Cost Principles under 2 CFR Part 200, Subpart E apply to this award. Since there are no indirect costs included in the assistance budget, they are not allowable under this Assistance Agreement.
D. Pre-Award Costs Before 10/1/2024
The recipient's preaward costs (both Federal and non-Federal cost share) incurred back to 11/06/2023 under this assistance agreement are governed by Federal regulations that were in effect before October 1, 2024. The recipient's expenditures incurred as of October 1, 2024, and thereafter, are governed by Federal regulations that became effective as of this date. The recipient must comply and maintain support documentation in accordance with Federal regulations applicable to the period of those expenditures.
E. Prior Approval of Payments for EPA Community Grants
Payment Requests are to be completed on Standard Form 270, "Request for Advance or CG - 97T46301 - 0 Page 6
Reimbursement" and submitted to the EPA Grants Branch with a copy to the EPA Project Officer. This form and instructions for completing it can be found at https://www.epa.gov/grants/epa-grantee-forms.
The requests will report cumulative expenditures both (federal and non-federal) incurred under the grant.
EPA will approve payments for allowable expenditures at the ratio shown in the latest Agreement.
Under this payment mechanism, the recipient submits for EPA approval the Standard Form 270 along with supporting cost documentation via email to [email protected], the EPA Project Officer, and the EPA Grants Specialist listed on this award document. Attachments must be submitted in pdf or other acceptable software format (e.g., DocuSign) and the Standard Form 270 must be electronically or digitally signed by your organization's authorized representative or their designee in accordance with EPA's Recipient/Applicant Information Notice (RAIN), Establishment of Standards for Submission of Administrative and Financial Assistance Agreement Forms/Documents with Electronic or Digital Signatures by Email. Documentation to support costs claimed for reimbursement include copies of bills (vouchers, invoices, etc.), along with a description of services rendered, time spent, and charges. The table below provides examples of acceptable documentation.
When transmitting documents to EPA, the recipient must take reasonable cybersecurity and other measures to safeguard information including protected personally identifiable information (PII) and other types of sensitive information (2 CFR § 200.303(e)). Also, as a reminder, please refer to the GrantSpecific Programmatic Terms and Conditions of this award for additional information regarding procurement documentation submission requirements.
After review and written notification of EPA's approval, the recipient will request funds via the U.S.
Treasury's Automated Standard Application for Payment (ASAP) system foR 20% of the total allowable expenditures shown on the Standard Form 270 (i.e., the Federal share) for the period covered by the request. EPA may pay 100% of the allowable expenditures reported for the period of the request for grants for which the cost share requirement has been waived by EPA. Payment for costs approved by EPA and authorized for drawdown by the recipient via the ASAP System will be credited to the recipient's designated financial institution (See Financial Information in the EPA General Terms and Conditions applicable to this award). Any questioned or disallowed costs will be detailed in writing by EPA's Grants Management Officer.
SUPPORTING DOCUMENTATION BY BUDGET CATEGORY
BUDGET CATEGORY ACCEPTABLE DOCUMENTATION
1. PERSONNEL-- (For both EPA-funded
and non-EPA funded employees whose
services will count towards the recipient's
cost share) Records must: - meet the
requirements in 2 CFR § 200.430(g) for
producing accurate information regarding
actual hours an employee worked
performing the EPA agreement.- reflect
100% of actual hours worked daily and the
projects, programs or activities worked, not
estimated amounts or percentages. They
must also reflect non-working hours used
during the pay period. - be certified by an
appropriate recipient manager indicating that
the hours shown as worked in support of the
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EPA assistance agreement were actually
spent on activities approved and eligible
under the agreement for which the costs are
claimed- contain names of employees
charging time to the agreement, with explicit
indication of number of hours charged, the
hourly rate, and the total amount thereof
charged.
1a. Working Hours - copies of time sheets or equivalent personnel activity reports
1b. Non-Working Hours-- (e.g., sick leave,
annual leave, holiday pay, etc.) being
charged to the agreement if not covered by
a leave rate or included in fringe benefits.
- a schedule or report showing the nonworking hour cost calculations and amounts claimed, including the applicable accruals
and distribution methodologies for the
periods used in the calculations.
2. FRINGE BENEFITS-- if applicable,
approved fringe rate or actual costs per
employee.
- a schedule or report showing the fringe
benefit cost calculations per employee, per
pay period being claimed for payment and
charged to the assistance
agreement. Individual items included in
approved fringe benefit rates must be
identified.
3. INDIRECT COSTS-- Either an approved
indirect cost rate agreement covering the
period for the indirect costs being claimed,
or otherwise approved to use the 15% de
minimis rate. See the General Terms and
Conditions for additional information.
- a schedule or report showing the indirect
costs calculations and amounts claimed and
charged to the assistance agreement,
including the applicable rates and cost basis
for the periods used in the calculations.
4. TRAVEL-- Note: First class/business
class travel costs are not allowable.
- listing of trips taken, trip dates, location,
purpose, and actual costs incurred.- copy of
signed and dated authorization documents
for each trip. - written certification by
employee's supervisor or other authorized
official that the trip took place.- copy of
signed and dated travel vouchers showing
actual expenditures
5. EQUIPMENT-- Records must show
equipment items, quantity, unit cost, and
total amount consistent with the PO and
RFP.
- copy of procurement requests- copy of
vendor invoices- quotes or bid
announcements as required
6. SUPPLIES
- invoices showing supply items, quantity,
unit cost, and total amount consistent with
the Purchase Order.- copy of procurement
requests- copy of vendor invoices- quotes or
bid announcements as required
7. CONTRACTUAL-- The contract
agreement must include all applicable
clauses stipulated at 2 CFR § 200.327 and
Appendix II. NOTE: Per the grant-specific
- documents showing quotes or bid
announcements as required.- evidence of
the selection decision and a cost and price
analysis- copy of contractor invoices
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Programmatic Terms and Conditions of the
award, all contracts should have already
been reviewed and approved by the EPA
project officer.Contracts for Architectural and
Engineering services are included in this
category.The costs for consultant
compensation that are charged to the EPA
assistance agreement (including cost
shares) must not exceed the consultant cap
(Level IV of the Executive Schedule) as
described at 2 CFR § 1500.10
8. CONSTRUCTION-- This category
includes contracts for general construction
and other contractor costs for activities
described in EPA's DBE Rule at 40 CFR §
33.103
- documents showing quotes or bid
announcements as applicable.- evidence of
the selection decision and a cost and price
analysis- copy of contractor and vendor
invoices
9. OTHER-- If subaward costs are being
claimed, a copy of the executed subaward
agreement must be provided. The subaward
agreement must comply with the
requirements of the subaward term and
condition of the EPA award and 2 CFR §§
200.331 and 200.332.
- invoices showing items, quantity, unit cost,
and total amount. As applicable, ensure
there are:- copies of procurement requestscopy of vendor invoices- quotes or bid announcements as required- documentation
of participant support cost payments
approved in the budget- cost
Calculations/Allocations of shared costs like
rent, utilities, etc.
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Programmatic Conditions
a. Performance Reporting (2 CFR 200.329)
The recipient agrees to submit performance reports to the EPA Project Officer on a semi-annual basis, no later than April 30 and October 30 of each year. The final performance report must be submitted no later than 120 calendar days after the period of performance.
Performance reports must relate financial data and project or program accomplishments to performance goals and objectives and include brief information on each of the following areas, as applicable:
1) a comparison of accomplishments to the outputs/outcomes established in the assistance agreement workplan for the reporting period;
2) explanations on why established outputs/outcomes were not met; and 3) additional information, analysis, and explanation of cost overruns or higher-than-expected unit costs.
Additionally, the recipient agrees to notify the EPA when a significant development occurs that could impact the award. Significant developments include events that enable meeting milestones and objectives sooner or at less cost than anticipated or that produce different beneficial results than originally planned. Significant developments also include problems, delays, or adverse conditions which will impact the ability to meet the milestones or objectives of the award, including outputs/outcomes specified in the assistance agreement work plan. If the significant developments negatively impact the award, the recipient must include information on their plan for corrective action and any assistance needed to resolve the situation.
b. Project changes (2 CFR 200.308)
Consistent with 2 CFR 200.308, the recipient must request prior written approval from EPA for the following program and budget-related reasons, including but not limited to: changes which alter the project performance standards; changes in the scope or objectives of the project (even if there is no associated budget revision requiring prior written approval) or substantially altering the design of the project; changes in key personnel (including employees and contractors) that are identified by name or position in the Federal award; the disengagement from a project for more than three months, or a 25% reduction in time and effort devoted to the Federal award over the course of the period of performance, by the approved project director or principal investigator; the inclusion, unless waived by the EPA, of costs that require prior approval in accordance with subpart E to 2 CFR Part 200 as applicable; the transfer funds between construction and non-construction budget categories; significantly delaying or accelerating the project schedule; or substantially altering the facilities plan, design drawings and specifications, or the location, size, capacity, or quality of any major part of the project. Note, depending on the type of change, the Agency Award Official or Grant Management Officer may need to make the final determination.
c. Right of Access (2 CFR 200.337)
EPA will have access to all records which are pertinent to the assistance agreement (including fiscal, procurement, and engineering data and files), and EPA may conduct site visits and inspections related to progress of the assistance agreement workplan activities. This term and condition supplements the CG - 97T46301 - 0 Page 10
requirements in the “Access to Records” General Term and Condition. • Procurement Document Submission
(1) With the exception of projects that qualify for the procurement flexibilities in the FY 2024 Consolidated Appropriations Act (P.L. 118-42) discussed below in term and condition D. Procurement, the recipient shall submit a copy of all proposed and/or executed contracts for services (including professional and construction), supplies, and equipment over $250,000 to the EPA Project Officer for review. The submittal of the proposed and/or executed contracts must include procurement records. (a) Recipient agrees to submit plans and specifications, requests for proposals, invitations for bids, scopes of work, and/or plans and specifications to the EPA Project Officer for review prior to advertising for bids, or as soon as practicable thereafter if a contract has been executed or performance under the contract has begun. Recipient will also submit any addenda to these documents to the EPA Project Officer for review prior to the opening of bids, or as soon as practicable thereafter if a contract has been executed or performance under the contract has begun.
(b) Recipient agrees to submit to the EPA Project Officer, within ten calendar days after a bid opening, or as soon as practicable thereafter if a contract has been executed or performance under the contract has begun, the bid package of the lowest responsive, responsible bidder for review prior to the award of a contract, or as soon as practicable thereafter if a contract has been executed or performance under the contract has begun. The bid package will include a bid tabulation, a copy of the proof of advertising, the bid bond of the low bidder, the Minority Business Enterprise (MBE) / Women's Business Enterprise (WBE) proposed utilization by the low bidder with a statement from Recipient that the efforts taken by the low bidder meet the statutory/regulatory requirements, and the recommendation to award a contract to the low bidder. (c) Recipient agrees to submit to the EPA Project Officer for review any proposed and/or executed contract for services, such as architectural/engineering or grant management or construction, prior to signing each contract, or as soon as practicable thereafter if a contract has been executed or performance under the contract has begun, as well as any change orders executed after the award of the contract. A description of the process used to procure those services will also be submitted. To be accepted as allowable project costs, such procurements/contracts must comply with all statutory and regulatory requirements, including 40 U.S.C. 1101 et seq. (the Brooks Act) or an equivalent State qualifications-based procurement requirement, as applicable; 2 CFR Part 200; 2 CFR Part 1500; and/or 40 CFR Part 33. (2) Recipients that qualify for the procurement flexibilities discussed below in term and condition D.
Procurement, must provide to the EPA upon request solicitation documents (e.g., Request for Proposals or Request for Qualifications), contracts, and/or any other pertinent documents relating to the process used to enter the contract.
(3) All recipients, to include those that qualify for the procurement flexibilities in the FY 2024 Consolidated Appropriations Act (P.L. 118-42) discussed below in term and condition D. Procurement must comply with the requirements in the Davis-Bacon Act, American Iron and Steel (AIS), and Build America, Buy America (BABA) in any procurements and resulting contracts as applicable. These requirements include incorporating the appropriate prevailing wage determinations and AIS/BABA in the solicitation documents.
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d. Procurement
The FY 2024 Consolidated Appropriations Act (P.L. 118-42), which was signed into law on March 9, 2024, states:
Provided further, That the funds made available under this heading for Community Project Funding/Congressionally Directed Spending grants in this or prior appropriations Acts are not subject to compliance with Federal procurement requirements for competition and methods of procurement applicable to Federal financial assistance, if a Community Project Funding/Congressionally Directed Spending recipient has procured services or products through contracts entered into prior to the date of enactment of this legislation that complied with state and/or local laws governing competition.
This provision was carried forward in the FY 2025 Full-Year Continuing Appropriations and Extensions Act (P.L. 119-4). Accordingly, “prior to the date of enactment of this legislation” means contracts entered into prior to March 15, 2025.
(a) Recipients with projects identified in the FY 2024 or prior (i.e., FY 2022 and FY 2023) Appropriations Acts are not subject to compliance with Federal procurement requirements for competition and methods of procurement applicable to Federal financial assistance if the recipient has:
procured services or products through contracts entered into prior to March 15, 2025; and complied with state and/or local laws governing competition (including laws/policies relating to participation by disadvantaged business enterprises or equivalent, as applicable, and method of procurement).
The recipient must provide a written statement to the EPA Project Officer affirming any contracts entered into prior to March 15, 2025, complied with state and/or local laws governing competition (including laws/policies relating to participation by disadvantaged business enterprises or equivalent as applicable, and method of procurement). The statement must also include the date the contracts were entered into.
The contract will be considered covered by the provision upon receipt of written confirmation from EPA.
The recipient must retain documentation (e.g., solicitation documents, procurement certifications from state and/or local officials) demonstrating compliance of such contracts with state and/or local laws governing competition, including such laws relating to participation by disadvantaged business enterprises or equivalent as applicable.
(a)(1) Contract Amendments after March 15, 2025, and FY 2024 Procurement Flexibility Recipients with projects identified in the FY 2024 or prior (i.e., FY 2022 and FY 2023) Appropriations Acts may not be subject to compliance with Federal procurement requirements for competition and methods of procurement applicable to Federal financial assistance (with the exception noted below in paragraph (a)(2) for contract modifications over the Simplified Acquisition Threshold in effect at the time of award) for contract amendments that occur after March 15, 2025, if the recipient has:
(i) procured services or products through contracts entered into prior to March 15, 2025; (ii) entered into said contracts in compliance with state and/or local laws governing competition CG - 97T46301 - 0 Page 12
(including laws/policies relating to participation by disadvantaged business enterprises or equivalent, as applicable, and method of procurement); and (iii) complied with state and/or local laws relating to contract amendments as applicable.
The recipient must provide a written statement to the EPA Project Officer affirming any contracts entered into prior to March 15, 2025, and contract amendments after that date, complied with state and/or local laws governing competition (including laws/policies relating to participation by disadvantaged business enterprises or equivalent as applicable, and method of procurement). The statement must also include the date the contracts and contract amendments were entered into. The contracts and contract amendments will be considered covered by the provision upon receipt of written confirmation from EPA.
The recipient must retain documentation (e.g., solicitation documents, procurement certifications from state and/or local officials) demonstrating compliance of such contracts and amendments with state and/or local laws governing competition, including such laws relating to participation by disadvantaged business enterprises or equivalent as applicable.
(2) Consistent with 2 CFR 200.324, the recipient further agrees that for all contract modifications/amendments in excess of the Simplified Acquisition Threshold in effect at the time of award, the recipient will perform a cost or price analysis. (b) All other recipients who do not qualify for the procurement flexibilities discussed in section (a) must procure all services (professional, construction, etc.), supplies, and equipment awarded under this grant in accordance with all applicable federal requirements, including: 40 U.S.C. 1101 et seq. (the Brooks Act) or an equivalent State qualifications-based procurement requirement, as applicable; 2 CFR Part 200; 2 CFR Part 1500; and/or 40 CFR Part 33. This includes all services (professional, construction, etc.), supplies, and equipment for which costs are approved as preaward costs. (c) Recipient must comply with the procurement processes for architectural and engineering (A/E) services as described in 40 U.S.C. 1101 et seq., or an equivalent State qualifications-based requirement.
Where equivalent State qualifications-based requirements are complied with, the source of the requirement (e.g., existing State legislation or regulation, etc.) must be stated, and a certification from the Governor of the State that the State's A/E procurement requirements are equivalent to 40 U.S.C. 1101 et seq. must accompany the grant application. In lieu of a certification from the Governor, the Attorney General's certification submitted with each grant application may include this certification. The requirements of 40 U.S.C. 1101 et seq. include:
•Public announcement of the solicitation (e.g., public announcement of a Request for Qualifications);
•Evaluation and ranking of the submitted qualifications statements based on established, publicly available criteria (e.g., criteria identified in the solicitation); Evaluation criteria should be based on demonstrated competence and qualifications for the type of professional services required (e.g., past performance, specialized experience, and technical competence in the type of work required); •Discussion with at least three firms to consider anticipated concepts and compare alternative CG - 97T46301 - 0 Page 13
methods for furnishing services;
•Selection of at least three firms considered to be the most highly qualified to provide the services required; and
•Contract negotiation with the most highly qualified firm to determine compensation that is fair and reasonable based on a clear understanding of the project scope, complexity, professional nature, and the estimated value of the services to be rendered; In the event that the recipient is unable to negotiate a satisfactory contract with the firm, the recipient shall formally terminate negotiations and then undertake negotiations with the next most qualified of the selected firms, continuing the process until an agreement is reached. If the recipient is unable to negotiate a satisfactory contract with any of the selected firms, the agency head shall select additional firms in order of their competence and qualification and continue negotiations in accordance with this section until an agreement is reached.
In the event that the State has no existing equivalent qualifications-based requirement for procurement, the federal requirements in 40 U.S.C. 1101 et seq. apply. (d) All recipients, to include those that qualify for the procurement flexibilities discussed in section (a), must comply with the requirements in the Davis-Bacon Act, American Iron and Steel (AIS), and Build America, Buy America (BABA) in any procurements and resulting contracts as applicable. These requirements include incorporating the appropriate prevailing wage determinations and AIS/BABA in the solicitation documents.
e. Cybersecurity Condition
State Grant Cybersecurity
(a) The recipient agrees that when collecting and managing environmental data under this assistance agreement, it will protect the data by following all applicable State law cybersecurity requirements. (b) (1) EPA must ensure that any connections between the recipient's network or information system and EPA networks used by the recipient to transfer data under this agreement, are secure.
For purposes of this section, a connection is defined as a dedicated persistent interface between an Agency IT system and an external IT system for the purpose of transferring information. Transitory, usercontrolled connections such as website browsing are excluded from this definition.
If the recipient's connections as defined above do not go through the Environmental Information Exchange Network or EPA's Central Data Exchange, the recipient will contact the EPA Project Officer and work with the designated Regional/Headquarters Information Security Officer to ensure that the connections meet EPA security requirements, including entering into Interconnection Service Agreements as appropriate. This condition does not apply to manual entry of data by the recipient into systems operated and used by EPA's regulatory programs for the submission of reporting and/or compliance data.
(2) The recipient agrees that any subawards it makes under this agreement will require the subrecipient CG - 97T46301 - 0 Page 14
to comply with the requirements in (b)(1) if the subrecipient's network or information system is connected to EPA networks to transfer data to the Agency using systems other than the Environmental Information Exchange Network or EPA's Central Data Exchange. The recipient will be in compliance with this condition: (i) by including this requirement in subaward agreements; and (ii) during subrecipient monitoring deemed necessary by the recipient under 2 CFR 200.332(e), by inquiring whether the subrecipient has contacted the EPA Project Officer. Nothing in this condition requires the recipient to contact the EPA Project Officer on behalf of a subrecipient or to be involved in the negotiation of an Interconnection Service Agreement between the subrecipient and EPA. f. Signage
The FY 2022 Consolidated Appropriations Act (Pub. Law 117-103), FY 2023 Consolidated Appropriations Act (Pub. Law 117- 328), and FY 2024 Consolidated Appropriations Act (Pub. Law 118- 42) provide that those federal requirements that would apply to a Clean Water State Revolving Fund (CWSRF) or Drinking Water State Revolving Fund (DWSRF) project grant recipient shall apply to a grantee receiving a Community Grant. Consequently, these Appropriations Acts extend Signage requirements applicable to SRF projects to Community Grants. The recipient agrees to comply with the SRF Signage Guidelines in order to enhance public awareness of EPA assistance agreements nationwide.
Basic Requirements
Recipients should note that they have the option of selecting different implementation options depending on the location, project type, and available resources. The costs of compliance with the signage requirements are allowable under the grant, provided the costs are reasonable.
Summary of Options
The SRF Signage Guidelines present a number of options which communities can explore to implement EPA's signage policy. The option selected should meet all of the Basic Requirements above while remaining cost-effective and accessible to a broad audience. The following strategies are acceptable options for communities to follow:
Standard signage
• Posters or wall signage in a public building or location • Newspaper or periodical advertisement for project construction, groundbreaking ceremony, or operation of the new or improved facility
• Online signage placed on community website or social media outlet • Press release
Each of these options is described in more detail in the sections below.
Implementation Option: Standard Signage
EPA recommends that large projects that involve significant expansion or construction of a new facility CG - 97T46301 - 0 Page 15
elect to publicize through standard signage. This option should be selected for projects where the sign would be near a major road or thoroughfare or where the facility is in a location at which this would effectively publicize the upgrades. Some facilities will not find this an appropriate or cost-effective solution. For example, investing in a large road sign for a facility that is located in a rural area or where access is limited to a smaller service road would likely not be an optimal solution.
Signs can also be located away from the project site if there is another reasonable alternative. For example, a community may elect to place a sign advertising the project near a body of water that receives discharge from a particular facility.
Recipients selecting projects that will implement this requirement through use of a traditional sign should ensure the following are included:
• The name of the facility, project, and community
• Project cost (total grant award amount, i.e., federal share plus recipient contribution) • The EPA and Recipient logos (EPA logo may only be used on a sign) If the EPA logo is displayed along with logos of other participating entities, the EPA logo must not be displayed in a manner that implies that EPA itself is conducting the project. Instead, the EPA logo must be accompanied with a statement indicating that the recipient received financial assistance from EPA for the project. As provided in the sign specifications from the EPA Office of Public Affairs (OPA), the EPA logo is the identifier for assistance agreement projects. Recipients are responsible to comply with the sign specifications provided by the OPA, available at https://www.epa.gov/grants/epa-logo-sealspecifications-signage-produced-epa-assistance-agreement-recipients. To obtain the appropriate EPA logo graphic file, the recipient should send a request directly to OPA and include the EPA Project Officer in the communication; contact information can be found at https://www.epa.gov/aboutepa/using-epaseal-and-logo#download.
Implementation Option: Posters, Brochures, and/or Pamphlets Smaller projects, projects located in rural areas, and other efforts may find that it is more cost-effective and practical to advertise efforts through creation of a poster or smaller sign. If the project involves nonpoint source or green infrastructure components, those can be described at the discretion of the recipient.
The poster or brochure and acknowledgement should be visible, as well as a website or other source of information for individuals that may be curious about the Community Grants program. The recipient may also implement this option as a short pamphlet that is placed in one of the locations noted below for community members to read.
Posters, brochures, and/or pamphlets should be placed in a public location that is accessible to a wide audience of community members. This can include, but is not limited to:
• Town or City Hall
• Community Center
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• Locally owned or operated park or recreational facility • Public Library
• County/municipal government facilities
• Court house or other public meeting space
Given the low cost for producing multiple copies of the same poster, brochure, and/or pamphlet, communities can explore options for displaying these posters in several locations simultaneously. This would achieve the overall objective of reaching a broad audience and publicizing the project.
Projects that will implement this requirement through use of posters, brochures, and/or pamphlets should ensure the following are included:
• Name of facility, project, and community
• Project is wholly or partially funded with EPA funding • Brief description of project
• Brief description of the water quality benefits the project will achieve Implementation Option: Newsletters, Periodicals, and/or Press Releases For communities where there is no suitable public space or where advertisement through signage is unlikely to reach community members effectively, projects can be advertised in a community newsletter or similar periodical. States can use guidelines from their standard public notice practices. For new construction, if a groundbreaking ceremony is to be held, an announcement could publicize or accompany publicity for this event.
In some cases, it may be appropriate for the recipient to issue a formal press release announcing construction of a new facility. Distributing a single prepared statement concisely summarizing the project purpose and the joint funding from EPA and community resources can reach a wide audience as the statement goes through multiple news outlets.
If the recipient decides on a public and/or media event to publicize the accomplishment of significant events related to the project as a result of EPA support, the recipient must provide EPA with at least ten working days' notice of the event and the opportunity to attend and participate in the event.
Recipients that will implement this requirement through use of a newsletter, periodical, or press release should ensure the following are included:
• Name of facility, project, and community
• Project is wholly or partially funded with EPA funding • Brief description of the project
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• Brief listing of water quality benefits to be achieved Implementation Option: Inserts and/or Pamphlets in Water/Sewer Bills Utilities can consider including a single-page insert within water and sewer bills that are mailed to residents and users in the affected community. This approach would effectively publicize the project to those individuals directly benefitting from the project. The flyer or insert could emphasize the environmental and public health benefits to the community.
Recipients that will implement this requirement through use of inserts and/or pamphlets in water/sewer bills should ensure the following are included:
• Name of facility, project, and community
• Project is wholly or partially funded with EPA funding • Brief description of the project
• Brief listing of water quality benefits to be achieved Implementation Option: Online and/or Social Media Publicity Many communities are increasingly finding that the internet is the most cost-effective approach to publicizing their projects and reaching a broad audience of stakeholders. Online “signage” should follow the minimum information guidelines above and may appear on the town, community, and/or facility website if available. In some cases, communities may be active on social media sites such as Facebook or X, formally known as Twitter. These can be used as an opportunity for publicizing projects and information about how EPA funds are being used in the community.
These online announcements/notices may be appropriate for settings where physical signage would not be visible to a wide audience. They can be a more cost-effective option than traditional signs or publicity in print media outlets. This option may be most useful where the community's website is a wellrecognized source of information for its residents.
In the case of some projects, such as nonpoint source, there might be additional opportunities for online publicity through partner agencies or organizations. This could take place either on the organization's website or through other social media outlets.
Projects that will implement this requirement through use of online and/or social media publicity should ensure the following are included:
• Name of facility, project, and community
• Project was wholly or partially funded with EPA funding • Brief description of the project
• Brief listing of water quality benefits to be achieved CG - 97T46301 - 0 Page 18
Suggested Language for Alternate Options
For any of the alternate implementation options listed above, recipients have discretion to structure their signage as they see appropriate. The language below is offered as an option for use in posters, pamphlets, brochures, press releases, and/or online materials. Communities may consider using the following:
“Construction of upgrades and improvements to the [Name of Facility, Project Location, or WWTP] were financed by the grant funding administered by the U.S. Environmental Protection Agency (EPA). EPA's Community Grant Program. This project will (description of project) and will provide water quality benefits [details specifying particular benefits] for community residents and businesses in and near (name of town, city, and/or water body or watershed to benefit from project.) For projects in certain areas, recipients should consider whether it is appropriate to include additional details about the project. Specific benefits, such as reduction of CSO events, lessening of nutrient pollution, reducing contaminant levels or water pumping costs, or improvements to a particular water body, may be of interest to community residents. In these cases, including additional detail would further serve to showcase positive efforts financed by EPA. Additionally, recipients may elect to detail improvements in energy efficiency or water conservation achieved by project upgrades. If the project includes green infrastructure components such as rain gardens and green roofs that have environmental and aesthetic benefits to the community, these can be described briefly as well. Again, this additional information can be included at the discretion of the recipient when it is appropriate, given the project type, location, and the type of signage or publicity effort selected. g. Public or Media Events
The recipient will notify the EPA Project Officer listed in this award document of public or media events publicizing the accomplishment of significant events related to the project as a result of EPA support and provide the opportunity for attendance and participation by federal representatives with at least ten working days notice.
h. Federal Cross-cutting Requirements/Other Applicable Federal Laws Recipient must comply with federal cross-cutting requirements as well as other applicable federal laws as provided in EPA's Community Grants Program Final Implementation Guidance. For additional information on cross-cutting requirements, as well as applicability for recipients and subrecipients, visit https://www.epa.gov/grants/epa-subaward-cross-cutter-requirements. i. American Iron and Steel (AIS)
AIS requirements apply to this award agreement based on the directive Congressional language in the FY 2022, FY 2023, and FY 2024 Consolidated Appropriations Acts' (i.e., “Applicable Federal requirements that would apply to a Clean Water State Revolving Fund or Drinking Water State Revolving Fund project grant recipient shall apply to a grantee receiving a CPF grant under this section"). AIS requirements apply to State Revolving Fund assistance agreements signed on or after January 17, 2014, including all treatment works projects funded by a CWSRF assistance agreement and all public water system projects funded by a DWSRF assistance agreement. (a) Definitions. As used in this award term and condition— CG - 97T46301 - 0 Page 19
(1) “iron and steel products” mean the following products made primarily of iron or steel, where “primarily” means 50% or greater iron/steel, measured by materials costs: lined or unlined pipes and fittings, manhole covers and other municipal castings, hydrants, tanks, flanges, pipe clamps and restraints, valves, structural steel, reinforced precast concrete, and ferrous construction materials.
(2) “steel” means an alloy that includes at least 50 percent iron, between .02 and 2 percent carbon, and may include other elements.
(b) Domestic preference.
(1) This award term and condition requires that all iron and steel products used for a project for the construction, alteration, maintenance or repair of a public water system or treatment work are produced in the United States except as provided in paragraph (b)(2) of this section and condition. “Produced in the United States means all manufacturing processes, beginning with initial melting, must occur in the United States.
(2) This requirement shall not apply in any case or category of cases in which the Administrator of the Environmental Protection Agency finds that—
(i) applying the requirement would be inconsistent with the public interest; (ii) iron and steel products are not produced in the United States in sufficient and reasonably available quantities and of a satisfactory quality; or (iii) inclusion of iron and steel products produced in the United States will increase the cost of the overall project by more than 25 percent.
(3) The Build America, Buy America (BABA) Act requirements do not supersede the AIS requirements, and both provisions still apply and work in conjunction. Compliance with AIS requirements meets the BABA requirements for iron and steel. (c) Request for a Waiver under (b)(2) of this section
(1) Any recipient request to use foreign iron or steel products in accordance with paragraph (b)(2) of this section shall include adequate information for federal Government evaluation of the request, including—
(i) A description of the foreign and domestic iron and/or steel, ; (ii) Unit of measure;
(iii) Quantity;
(iv) Cost;
(v) Time of delivery or availability;
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(vi) Location of the project;
(vii) Name and address of the proposed supplier; and
(viii) A detailed justification of the reason for use of foreign iron or steel products cited in accordance with paragraph (b)(2) of this section.
(2) If the Administrator receives a request for a waiver under this section, the waiver request shall be made available to the public for at least 15 days prior to making a finding based on the request.
(3) Unless the Administrator issues a waiver of this term, use of foreign iron and steel products is noncompliant with Section 608 of the Clean Water Act and Section 1452(a)(4) of the Safe Drinking Water Act.
(d) This term and condition shall be applied in a manner consistent with United States obligations under international agreements.
j. Build America, Buy America Act (BABA)
This term and condition supplements the “Build America, Buy America” term and condition included in EPA's General Terms and Conditions.
(a) Definitions.
For legal definitions and sourcing requirements, the recipient must consult the EPA Build America, Buy America website, 2 CFR Part 184, and the Office of Management and Budget's (OMB) Memorandum M24-02 Implementation Guidance on Application of Buy America Preference in Federal Financial Assistance Programs for Infrastructure.
(b) Waiver Request.
(1) When necessary, recipients may apply for a waiver from these requirements. (2) A request to waive the application of the domestic content procurement preference must be in writing and submitted following the waiver instructions under the Water Programs section athttps://www.epa. gov/baba/build-america-buy-america-baba-epa-programs.
(3) Waiver requests are subject to public comment for at least 15 days prior to making a finding based on the request.
(4) Waiver requests are subject to review by the Office of Management and Budget's Made in America Office.
(5) There may be instances where an award qualifies, in whole or in part, for an existing waiver described athttps://www.epa.gov/baba/build-america-buy-america-baba-approved-waivers . (6) The U.S. Environmental Protection Agency may grant a waiver based upon one of the exceptions as established in Section 70914(b) of the Infrastructure Investment and Jobs Act and further described in CG - 97T46301 - 0 Page 21
the Office of Management and Budget Memorandum M-24-02. (7) Any recipient waiver request to use foreign iron, steel, manufactured products, and/or construction materials in an infrastructure project shall include adequate information for the Federal Government evaluation of the request, including—
i. The Federal Award Identification Number (FAIN);
ii Location and description of the project;
iii. Total cost of infrastructure expenditures, including federal and non-federal funds, as well as the source of any additional federal funds, if any;
iv. List of iron or steel item(s), manufactured products, and construction material(s) proposed to be excepted from Buy America requirements, including name, cost, country(ies) of origin (if known), relevant Product Services Code (PSC) and North American Industry Classification System (NAICS) code for each, unit of measure, quantity, time of delivery or availability, and name and address of the proposed supplier;
v. Project schedule including earliest targeted installation dates of items requested to be waived; vi. A detailed justification of the reason for use of foreign iron, steel, manufactured products, and/or construction materials;
vii. Recipient's Unique Entity Identifier (UEI);
vii. Anticipated impact if no waiver is issued; and
viii. A certification that the federal official or assistance recipient made a good faith effort to solicit bids for domestic products supported by terms included in requests for proposals, contracts, and nonproprietary communications with the prime contractor. (8) Unless a waiver applies, use of foreign iron, steel, manufactured products, and/or construction materials that are consumed in, incorporated into, or affixed to an infrastructure project is noncompliant with this term and condition pursuant to the Infrastructure Investment and Jobs Act, Pub. L. No. 117-58, including Build America, Buy America Act, Pub. L. No. 117-58 §§70901-52. (c) Waiver Evidence Submission.
(1) The recipient must maintain documentation of any use of materials which are considered de minimis and are covered by an existing waiver (e.g. miscellaneous, generally low-cost products that are essential for construction and are incorporated into the physical structure of the project) with grant project files for a period of three years from the date of submission of the final expenditure report, in accordance with 2 CFR 200.334.
(2) If the recipient seeks coverage under an existing general applicability BABA waiver, the recipient agrees to submit available evidence to the EPA Project Officer to support such a determination as identified in the BABA waiver. The recipient shall maintain this evidence with grant project files for a period of three years from the date of submission of the final expenditure report, in accordance with 2 CG - 97T46301 - 0 Page 22
CFR 200.334.
k. Environmental Review
This project consists of activities listed in paragraphs 40 C.F.R. 6.204(a)(2)(i)-(x)). No separate NEPA documentation needs to be developed for use of a NEPA CATEX determination under 40 C.F.R. 6.204 (a)(2) and the recipient may only draw down funds for activities listed in paragraphs 40 C.F.R. 6.204(a) (2)(i)-(x). Recipient shall not draw down the EPA funds or make any expenditures to meet a cost share obligation, for construction-related activities such as destruction, excavation, modification of existing structures, ground-disturbing work including rehabilitation and replacement activities, modifying, removing or demolishing structures, or other improvements to real property If the scope of the project changes, the recipient understands that additional environmental review may be necessary. l. Davis-Bacon Labor Standards
1. Program Applicability
a. Program Name: Community Grants Program
b. Statutes requiring compliance with Davis-Bacon:
Consolidated Appropriations Act, 2022 (P.L. 117-103);
Consolidated Appropriations Act, 2023 (P.L. 117-328); and Consolidated Appropriations Act, 2024 (P.L. 118-42)
c. Activities subject to Davis-Bacon:
For Community Grants Projects that are inclusive of CWSRF-eligible activities: Treatment works constructed in whole or in part with assistance made available by the FY 2022, FY 2023, and/or FY 2024 Consolidated Appropriations Acts discussed in section b.
For Community Grants Projects that are inclusive of DWSRF-eligible activities: Any construction project carried out in whole or part with assistance made available by the FY 2022, FY 2023, and/or FY 2024 Consolidated Appropriations Acts discussed in section b.
The recipient must work with the appropriate authorities to determine wage classifications for the specific project(s) or activities subject to Davis Bacon under this grant (or cooperative agreement).
d.
2. Davis-Bacon and Related Acts
Davis-Bacon and Related Acts (DBRA) is a collection of labor standards provisions administered by the Department of Labor, that are applicable to grants involving construction. These labor standards include the:
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Davis-Bacon Act, which requires payment of prevailing wage rates for laborers and mechanics on construction contracts of $2,000 or more;
Copeland “Anti-Kickback” Act, which prohibits a contractor or subcontractor from inducing an employee into giving up any part of the compensation to which he or she is entitled; and Contract Work Hours and Safety Standards Act, which requires overtime wages to be paid for over 40 hours of work per week, under contracts in excess of $100,000
3. Recipient Responsibilities When Entering Into and Managing Contracts:
a. Solicitation and Contract Requirements:
i. Include the Correct Wage Determinations in Bid Solicitations and Contracts:
Recipients are responsible for complying with the procedures provided in 29 CFR 1.6 when soliciting bids and awarding contracts.
ii. Include DBRA Requirements in All Contracts: Include the following text on all contracts under this grant:
“By accepting this contract, the contractor acknowledges and agrees to the terms provided in the DBRA Requirements for Contractors and Subcontractors Under EPA Grants.”
b. After Award of Contract:
i. Approve and Submit Requests for Additional Wages Rates: Work with contractors to request additional wage rates if required for contracts under this grant, as provided in 29 CFR 5.5(a)(1)(iii).
ii. Provide Oversight of Contractors to Ensure Compliance with DBRA Provisions:
Ensure contractor compliance with the terms of the contract, as required by 29 CFR 5.6.
4. Recipient Responsibilities When Establishing and Managing Additional Subawards:
a. Include DBRA Requirements in All Subawards (including Loans):
Include the following text on all subawards under this grant:
“By accepting this award, the EPA subrecipient acknowledges and agrees to the terms and conditions provided in the DBRA Requirements for EPA Subrecipients.” b. Provide Oversight to Ensure Compliance with DBRA Provisions: Recipients are responsible for oversight of subrecipients and must ensure subrecipients comply with the requirements in 29 CFR 5.6.
5. The contract clauses set forth in this Term & Condition, along with the correct wage determinations, CG - 97T46301 - 0 Page 24
will be considered to be a part of every prime contract covered by Davis-Bacon and Related Acts (see 29 CFR 5.1), and will be effective by operation of law, whether or not they are included or incorporated by reference into such contract, unless the Department of Labor grants a variance, tolerance, or exemption.
Where the clauses and applicable wage determinations are effective by operation of law under this paragraph, the prime contractor must be compensated for any resulting increase in wages in accordance with applicable law.
m. Recipient Work Force
The recipient agrees that the use of Recipient's work force to perform grant-funded construction is subject to the provisions in 2 CFR Part 200. Recipient agrees that both the rates paid for direct labor and the types of and costs for fringe benefits for Recipient's work force performing grant-funded activities will be in accordance with normal rates and benefits applicable to similar work performed by Recipient's work force but funded entirely with Recipient's funds. Recipient will maintain adequate file documentation to support both the basis for pay rates and benefits, and the total costs charged to the grant for work performed by Recipient's work force. Recipient will provide time sheets for each worker as back-up documentation when EPA payments are requested.
n. Flood Insurance
The recipient will acquire and maintain at its own cost any flood insurance made available to it under the National Flood Insurance Act of 1968, as amended, before the project is placed in operation. This condition shall not be applicable if, on the date of execution of this Grant Agreement by both parties, flood insurance was not available pursuant to the Flood Insurance Act of 1968, as amended, for property on the project location.
o. Operation and Maintenance
The recipient agrees that that it will properly operate and maintain all facilities that are partially or wholly funded by this grant for the useful life of the facilities as described below.
Useful Life Timeframes
• Land - Permanent
• Wastewater/Water Conveyance Structures: collection systems, pipes, interceptors, force mains, tunnels, distribution lines, etc. - 40 years
• Other Structures: plant buildings, concrete tankage, basins, lift stations and pump station structures, inlet structures, etc. - 30 years
• Wastewater and Drinking Water Process Equipment - 15 years • Auxiliary Equipment - 10 years
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