IN THE CITY COUNCIL OF THE CITY OF SAN LEANDRO
RESOLUTION NO. 2026-XXX
RESOLUTION OF THE CITY OF SAN LEANDRO CITY COUNCIL TO AWARD A $3,999,677 CONSTRUCTION CONTRACT TO BAY CITIES PAVING & GRADING, INC. FOR ANNUAL STREET OVERLAY AND REHABILITATION, PROJECT NO. 2020.0050; TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND APPROVE INDIVIDUAL CHANGE ORDERS UP TO 5% (OR $199,984) OF THE ORIGINAL CONTRACT AMOUNT; AND TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND APPROVE CHANGE ORDERS UP TO A CUMULATIVE VALUE OF 20% (OR $799,936) OF THE ORIGINAL
CONTRACT AMOUNT
WHEREAS, the City of San Leandro did, on March 19, 2026, publicly open, examine, and declare all sealed proposals or bids for doing the work described in the bid documents for the subject project; and
WHEREAS, said proposals were submitted to the Public Works Director who finds that the proposal hereinafter mentioned is the lowest responsive bid by a responsible bidder for doing said work; and
WHEREAS, the subject project is categorically exempt from the California Environmental Quality Act; and
WHEREAS, change orders to clarify the work or respond to unusual existing conditions are a normal aspect of public contracting and construction; and WHEREAS, in order to expedite the delivery of public projects on schedule and on budget, provide that subcontractors and workers are paid in a timely fashion, avoid as much as possible costly delay claims, and ensure that the City completes projects, and products that are to the City's highest standards, the City Council finds that providing authorization to negotiate and approve change orders is in the best interest of public health, safety and welfare.
NOW, THEREFORE, the City Council of the City of San Leandro does RESOLVE as follows:
That said City Council hereby rejects all of said proposals or bids except that herein mentioned; hereby waives any irregularities in the proposal or bid of the apparent lowest responsive and responsible bidder; and hereby awards the contract for doing said work to the apparent lowest responsive and responsible bidder, therefore, to wit Bay Cities Paving & Grading, Inc., in the amount of $3,999,677; and That the City Manager or her designee is authorized to negotiate and approve individual change orders up to 5% of the original contract amount, or $199,984; and That the City Manager or her designee is authorized to negotiate and approve cumulative change orders up to a maximum of 20% of the original contract amount, or $799,936.
DRAFT
RESOLUTION NO. 2026-XXX 2
BE IT FURTHER RESOLVED:
That if the above-named contractor is unable to execute the contract, then the City Manager is authorized to award this contract to the next lowest responsive bid by a responsible bidder, execute all documents to effect the award, and take all actions necessary to recover any bid security from the low bidder necessary to make the City whole in its acceptance of the lowest bid.
Introduced by Councilmember ________________ and passed and adopted this 20th day of April 2026, by the following vote:
AYES: ()
NOES: ()
ABSENT: ()
ATTEST:
Sarah K. Bunting
City Clerk
DRAFT