Fee Adoption, Budget Appropriation, Staffing Authorization & Rental Registry Deadline Alignment
City Council | April 20, 2026
Rent Program
Rental Registry & Rent Stabilization Timeline
April
2025
Rental Registry
Ordinance Adopted
April 21, 2025
Ord. 2025-002
October
2025
Rental Registry Deadline
January 31 → July 31
October 20, 2025
Ord. 2025-013
(Amendment)
February
2026
Rent Stabilization
Ordinance Adopted
February 2, 2026
Ord. 2026-001
January
2027
Current Rental Registry
Deadline
July 31, 2026
July
2026 Rent Stabilization
Ordinance Effective
Date
January 1, 2027
2 Council Direction on
Rent Program Budget,
Staffing, & General
Fund Loan
December 15, 2025
December
2025
Rent Program Service Level & Estimated Budget from Dec 15 Council Meeting Rent Stabilization
(Passive Enforcement) 0-2 FTE Repeal Rent Registry Rent Stabilization + Passive Enforcement 6,500-7,500 July 1, 2026 $500 - $750K Focused Rent Registry
+ Rent Stabilization
(Basic Enforcement)
4 FTE
Amend Rent Registry
Rent-Stabilized Units
Only / Additional
Units
Rent Stabilization + Basic
Outreach & Enforcement 6,500-7,500 January 1, 2027 $1-$1.5M Program Option Staffing Rent Registry Rent Stabilization Eligible Units Proposed
Implementation
Timeline
One-Time Startup
Funding Need
(approximate)
Rent Registry + Rent
Stabilization
(Enhanced
Enforcement)
6 FTE All Rental Units
Rent Stabilization +
Enhanced Outreach &
Enforcement
9,000-10,000 January 1, 2027 $1.3 - $2.2M
Additional Program Options
3 Assumptions for Full Cost-Recovery Program from Dec 15 Council Meeting • Initial General Fund Loan to Newly Established Special Revenue Fund:
o ~$1.3 - $2.2M loan repaid with interest in approx. 3-6 years • Eligible Units (per County parcel data):
o Partially Regulated: 2,500 – 3,500
o Fully Regulated: 6,500 – 7,600
• Tiered Annual Fee Structure Estimate (fee study pending):
o Partially Regulated Units: $125 - $175 / unit
o Fully Regulated Units: $250- $300 / unit
• Enforcement:
o Late Penalty: 60-100%
o Annual Special Assessments imposed for fully regulated unit fees not collected • Staffing and Program Cost Considerations:
o Salaries, benefits, and indirect service costs
o Services and supplies (outreach, legal, tenant/landlord services) o Lease and furnishing of new office space
4 Implementing Steps
Adopt a Resolution:
Establish FY27 Rent Program fees & late penalties & amend Master Fee Schedule Approve NBS Rent Program Fee Study (new)
Establish Rent Program Special Revenue Fund
Appropriate $2,230,433 for FY2026-27
Authorize Six (6) Rent Program FTEs
Approve a $2,230,500 General Fund loan with a maximum term of six years 3.76% interest (new)
Adopt an Ordinance:
Aligning program launch date in January 2027 (new)
5 Rent Program Fees
1Maximum permissible FY27 fees at 100% cost recovery per NBS Fee Study Per §4-46-175(C): Up to 50% of the Stabilization Fee may be passed through to tenants in two equal installments six months apart — not included in Maximum Allowable Rent.
Annual Fee Fee Per Unit1 Estimated Units Estimated Annual Revenue Base Rent Program Fee –
Rental Registry (All Units) per SLMC Chapter 4-45 $148 9,500 $1,406,000 Additional Rent Stabilization Program Fee –
Rent Stabilized Units Only per SLMC Chapter 4-46 $108 6,500 $702,000 Combined Fee – Rent Stabilized Units $256 6,500 --
Fair Return Rent Increase Petition – per SLMC 4-46-130 $472 20 $9,440 Petition for Rent Decrease – per SLMC 4-46-135 $236 24 $5,664 TOTAL $2,123,104
Proposed FY2026-FY2027 Rent Program Fees
Proposed Tiered Late Penalties
0-30 Days 31-89 Days 90+ Days
25% of Annual Per Unit Fee 50% of Annual Per Unit Fee 100% of Annual Per Unit Fee First Cycle Waiver: Program Administrator may waive or reduce penalties upon showing of good cause
6 Rent Program | City of San Leandro | April 2026
Rent Program Budget
Proposed FY2026-FY2027 Appropriation to the Rent Program Special Revenue Fund $2,230,433
FY27 Budget
$2,230,500
3.76%2
3-6 Years
General Fund Loan
Account Description FY27 Budget
4100 Salaries $668,569
4200 Benefits $387,556
5110 Legal $147,500
5120-5121 Consulting & Translation $175,000
5311 Software Maintenance $100,850
5510–6330 Operations $76,000
7410 Furniture & Fixtures $125,000
8120 Debt Service – Loan Interest (3.76% × $2,230,500) $83,867 8316–8330 Internal Service Fund (IT, Facilities, Insurance) $225,406 8350 Indirect Service Cost $240,685
TOTAL $2,230,4331
1 25% of the budget ($549,958) reimburses the General Fund and applicable service funds via Indirect Service Cost, Internal Service Fund charges, & loan interest. 2 Interest rate of 3.76% is equal to the City’s investment portfolio return as of December 2025 7 Rent Program | City of San Leandro | April 2026
Rent Program Staffing Plan
Position Title FTE Annual Salary & Benefits Start Date FY Active Housing Program Manager 1.0 $297,886 July 1, 2026 FY27
Management Analyst II
(Filled) 1.0 $222,344 March 16, 2026 FY26
Housing Program Specialist II
(Recruitment Underway) 1.0 $221,991 May 1, 2026 FY26
Housing Program Specialist II 1.0 $221,991 July 1, 2026 FY27 Administrative Assistant II 1.0 $183,824 January 1, 2027 FY27 (0.5) Housing Program Specialist I 1.0 $202,322 July 1, 2027 FY28 TOTAL 6.0 $1,350,358
8 Proposed Rent Program Launch Alignment
April
2025
April 21, 2025
Ord. 2025-002
October
2025
January
2027
Rent Stabilization Ordinance
Effective Date &
Recommended Rental
Registry Deadline
January 1, 2027 (RSO)
January 31, 2027 (Registry)
Rental Registry
Ordinance Adopted
April 21, 2025
Ord. 2025-002
Rental Registry Deadline
January 31 → July 31
October 20, 2025
Ord. 2025-013
(Amendment)
9 Council Direction on
Rent Program Budget,
Staffing, & General
Fund Loan
December 15, 2025
December
2025
February
2026
Rent Stabilization
Ordinance Adopted
February 2, 2026
Ord. 2026-001
INITIAL DEADLINE
Jan 31, 2026
▼
AMENDED DEADLINE
Jul 31, 2026
▼
RECOMMENDED DEADLINE
Jan 31, 2027
Rent Program Launch Alignment
Staff recommends amending the filing deadline from July 31, 2026 to January 31, 2027, aligning both programs & ensuring the most useful annual data is collected RSO Data
Relevance
• July 2026 data predates
RSO effective date by six
months
• January 2027 aligns with
rent stabilization
effective date
• Creates annual January
registration timeline
Business License
Alignment
• Matches existing
January Business
License renewal cycle
(Jan–Dec)
• Consolidates payment
touchpoints
• Reduces confusion for
property owners
Program
Readiness
• Allows additional time
to finalize software
• Enables robust outreach
& training
• Ensures higher
compliance at launch
10 Annual Registration Deadline: January 31 vs. July 31 JANUARY 31 DEADLINE JULY 31 DEADLINE
FEE COLLECTION & ADMINISTRATION FEE COLLECTION & ADMINISTRATION Aligns with annual January Business License renewal cycle.
Consolidates payment touchpoints & reduces
administrative burden.
✘ Does not align with annual Business License renewal cycle.
Creates an additional administrative touchpoint.
RSO COMPLIANCE REQUIREMENT RSO COMPLIANCE REQUIREMENT
Registration required five months before July rent increase cycle starts, before property owners have opportunity to increase rents.
Annual registration is several weeks into July rent increase cycle, after property owners have had opportunity to increase rents.
DATA COVERAGE DATA COVERAGE
January data covers back half of current July–June cycle of rent increases.
Data collected for prior July–June increase cycle, only a few weeks into current cycle of rent increases.
JANUARY PREFERRED for data collection, alignment with Business License cycle, & administrative efficiency. 11 RECOMMENDED COUNCIL ACTIONS
1. ADOPT A RESOLUTION TO IMPLEMENT
RENT PROGRAM
Establish FY27 Rent Program fees & late
penalties & amend Master Fee Schedule
Approve NBS Rent Program Fee
Study (new)
Establish Rent Program Special Revenue
Fund
Appropriate $2,230,433 for FY2026-27
Authorize Six (6) Rent Program FTEs
Approve a $2,230,500 General Fund loan
with a maximum term of six years
3.76% interest (new)
2. INTRODUCE AN ORDINANCE ALIGNING
RENT PROGRAM LAUNCH
Amend SLMC §4-45-120(a) to revise the
Rental Registry annual filing deadline from
July 31, 2026 to January 31, 2027 (new)
Recommendation
12