Project Elevate
Enterprise Resource Planning
(ERP) System Update
May 27, 2026 Finance Committee Meeting
We are on schedule to go-live July 1, 2026
Up to 5/18:
Thousands of
cases tested
5/18 - 6/12:
Final build of
system
6/17:
Go or No Go
Decision
6/21:
Move to
production
6/21 - 6/30:
Final clean-up
and prep
7/1:
Go live
PROJECT STATUS
May 27, 2026 Page 2
5/18 - 6/12:
Final build of
system
Up to 5/18:
Thousands of
cases tested
6/17:
Go or No Go
Decision
6/21:
Move to
production
6/21 - 6/30:
Final clean-up
and prep
7/1:
Go live
• Wrong pay
calculations
• Integrated
systems fail
• Processes are
wrong
RISKS AND CHALLENGES
• Scope creep
• System bugs
• Bad data
• Testing was
deficient
• System bugs
• Bad data
• Wrong pay
calculations
• Integration or
data failures
• Security
vulnerability
• Technical and
performance
stress
• User
acceptance
• Operational
slowdowns
May 27, 2026
• System bugs
• Bad data
• Staff turnover
in payroll
• Foci
⚬ Support transition to Workday
⚬ Migrate historical data from legacy system (Eden) to Workday • $300,000 contract amendment with integrator (Cognizant) needed ⚬ Continuous Value Services to assist with troubleshooting, integrations, reporting, and evaluation and design activities for historical data migration from Eden
• No new funding needed - use existing appropriation balance for ERP project
POST GO LIVE SUPPORT
May 27, 2026 Page 4
BUDGET & COSTS
May 27, 2026 Page 5
FY 24
FY 26
(Through
5/15/26)
FY 25
Staffing Expenditures $0.7 M $1.1 M $1.1 M
Budget Expenditures Remaining
Software, Services, Consulting, Training,
and Equipment (through May 15, 2026) $5.4 M $4.8 M $0.7 M • Staff will continue to work with Workday and Cognizant to:
⚬ Stay on schedule
⚬ Prepare for 7/1 go live: more testing, validation, & begin user training • Council item for contract authority with already budgeted funds for post go live support
• Workday will go live on 7/1
⚬ Continue user training
⚬ Complete punch list items
⚬ Continue addressing change items
NEXT STEPS
May 27, 2026 Page 6
Questions?