Consulting Services Agreement between City of San Leandro and Last revised April 2026 Active Wayz Engineering Inc. for On-Call Civil Engineering Services Exhibit E – Page 1 of 3
EXHIBIT A
SCOPE OF SERVICES
General scope of work includes, but isn’t limited to, the following items:
For smaller projects, one or more draft submittals listed above may be eliminated. Depending on project requirements the following tasks may be added:
Project Management
Tasks include budgeting, invoicing, filing, scheduling, communicating, coordination, scheduling, and preparing meetings including kick-off & check-ins. Proficiency with industry-standard software for civil engineering design and analysis, such as AutoCAD, Civil 3D, HEC-RAS, Bluebeam, MS Project, or others.
Cost Estimating
At any level of project development, from conceptual design to final design, a complete cost estimates that reflect the true scope of the work and account for market trends will be developed. Estimates will not only capture construction costs, but also other costs involved in delivering your project, including design, management, mitigation, right of way, utility relocation, and cost escalation.
Data Gathering & Field Investigation
Necessary data to inform the project design will be collected, including field data surveys of site conditions such as geometry, surface features, surface drainage, striping, above and below-ground utility features (GPR and potholing, as needed); additionally, available information such as construction as-builts, applicable technical studies, utility maps, and traffic data for traffic studies or countermeasure recommendations. The level of detail and scale of a project’s base map is determined when scoping. If determined when scoping the project that a more detailed survey of existing topography, site features, and infrastructure is required, the consultant will conduct a detailed topographic survey with mapping Consulting Services Agreement between City of San Leandro and Last revised April 2026 Active Wayz Engineering Inc. for On-Call Civil Engineering Services Exhibit E – Page 2 of 3 information. For pavement maintenance or repair projects, pavement condition and base repairs surveys, pavement coring and deflection testing, and subgrade laboratory testing will be completed, as needed.
Infrastructure Needs Assessment
The improvements required by the project will consider the conditions of the existing infrastructure and site conditions for elements such as pavements, surface drainage and storm facilities, landscape and green infrastructure, ADA facilities, and slope or subgrade stabilization. Recommendations for repair or improvement will be reviewed with the City and may be summarized in a design report.
Design and Analysis
Performing civil engineering design and analysis for roads, parks, stormwater systems, utility infrastructure, and other public facilities. Prepare plans and specifications for City projects using City and Caltrans Standard Plans and Specifications. Provide special engineering reports regarding such matters as right-ofway issues, annexations, developer impact fees, studies, master plans, etc.
Bid Support
Provide design support services on an as-needed basis during bidding. Possible services include the following:
• Review and response to questions submitted by potential bidders • Lead pre-bid meeting / site walk
• Provide bid addenda to the construction documents
Construction Support
Provide design support services on an as-needed basis during construction and as-built preparation as requested by the City after construction. Possible services include the following:
• Participate in pre-construction and field meetings to clarify design intent of construction documents • Review Contractor submittals
• Review change order requests and requests for substitutions • Respond to City and Contractor RFIs regarding construction documents Traffic and Transportation Engineering
Designing and reviewing transportation infrastructure, including streets, intersections, traffic signals, and pedestrian facilities, pavement repair, rehabilitation, and reconstruction of existing roadway, intersection improvements, traffic signals and pedestrian facilities. This may also include design of curb ramps, crosswalk, bicycle lanes, traffic calming measures and ADA design.
Park Improvements
Designing and reviewing site improvements to City-owned parks, trails, playgrounds, and open spaces beyond the sidewalk.
Stormwater Management
Designing stormwater management systems such as C.3 and C.10 facilities, green infrastructures, drainage, and flood control systems, ensuring compliance with applicable regulations. Coordination with utility companies in the relocation of affected utilities.
Consulting Services Agreement between City of San Leandro and Last revised April 2026 Active Wayz Engineering Inc. for On-Call Civil Engineering Services Exhibit E – Page 3 of 3 Outside Agencies
Coordinate outside agency processing and review of plans and specifications. Obtain outside agency approval in connection with special funding programs and permits when required. Support or facilitate community and public meetings, which may be held to convey necessary information and build consensus among the community and stakeholders.