City Council - June 21, 2022
1. CALL TO ORDER
Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council to order.
2. PLEDGE OF ALLEGIANCE
Council Member Jan Marx will lead the Council in the Pledge of Allegiance.
3. PRESENTATIONS
3.a
CITY MANAGER REPORT
Receive a brief report from City Manager Derek Johnson.
4. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items.
5. CONSENT AGENDA
Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit.
Recommendation:
To approve Consent Calendar Items 5a to 5p.
5.a
WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation:
Waive reading of all resolutions and ordinances as appropriate.
5.b
MINUTES REVIEW - MAY 24, 2022 AND JUNE 7, 2022 COUNCIL MINUTES
1. 05-24-2022 City Council Draft Minutes - Special Meeting.pdf
2. 06-07-2022 City Council Draft Minutes.pdf
Recommendation:
Approve the following minutes of the City Council:
May 24, 2022 - Special Meeting
June 7, 2022 - Regular Meeting
5.c
CONSIDERATION OF THE 2022-23 HUMAN RELATIONS COMMISSION GRANTS-IN-AID FUNDING RECOMMENDATIONS
1. Item 5c. Staff Agenda Correspondence.pdf
2. 2022-23 HRC Grants-in-Aid Funding Recommendations.pdf
3. A - 2022-23 GIA HRC Preliminary Funding Recommendations.pdf
4. B - 2022-23 GIA Program Application Summary.pdf
5. C - 05-04-2022 HRC Minutes.pdf
Recommendation:
As recommended by the Human Relations Commission, approve the 2022-23 Grants-in-Aid funding allocations in the amount of $250,000; and Authorize the City Manager to execute agreements with each grant recipient.
5.d
AUTHORIZE THE COLLECTION OF DELINQUENT SOLID WASTE COLLECTION AND DISPOSAL ACCOUNTS
1. Collection of Delinquent Solid Waste Collection and Disposal Accounts 2022.pdf
2. A - Draft Resolution authorizing the collection of delinquent Solid Waste and Disposal Accounts.pdf Recommendation:
Adopt a Resolution entitled, “A Resolution of the City of San Luis Obispo, California, authorizing the San Luis Obispo County Assessor to assess amounts due on delinquent Solid Waste Collection and Disposal Accounts as liens against the properties.”
5.e
ADOPT THE SECOND AMENDED AND RESTATED JOINT POINT POWERS AGREEMENT TO ESTABLISH AN INTEGRATED WASTE MANAGEMENT AUTHORITY FOR THE CITIES OF SAN LUIS OBISPO COUNTY, CALIFORNIA
1. IWMA Joint Powers Authority MOU Second Amendment.pdf
2. A - Draft Resolution adopting the second amended and restated JPA.pdf
3. B - Exhibit A to the Resolution - Joint Powers Agreement.pdf
4. C - Joint Powers Agreement (Redline).pdf
5. D - R-11283 (2021 Series) to remain a Member Agency of the IWMA JPA.pdf
6. E - Second Amendment to IWMA JPA.pdf
7. F - First Amendment to IWMA MOA.pdf
Recommendation:
Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, adopting the second amended and restated Joint Powers Agreement to establish an Integrated Waste Management Authority for the cities of San Luis Obispo County, California.”
5.f
AUTHORIZATION TO ACCEPT CARPETING DONATION FROM THE HISTORY CENTER OF SAN LUIS OBISPO COUNTY
1. Item 5f. Staff Agenda Correspondence.pdf
2. Authorize a Carpeting Donation at the History Center.pdf
3. A - History Center Carpet Donation Letter.pdf
4. B - Donation Agreement with the History Center of San Luis Obispo.pdf
5. C - Donation Policy.pdf
6. D - Carpet Quote.pdf
7. E - Furniture Movers Quote.pdf
Recommendation:
Accept a donation of new carpeting and associated labor for the Carnegie Library Museum; and Authorize the Mayor to sign a Donation Agreement with the History Center of San Luis Obispo.
5.g
APPROVE A CITY SOLE SOURCE PURCHASE FOR BARRIERS TO PROTECT PEOPLE FROM VEHICLES
1. Sole Source Purchase for Barriers to Protect People from Vehicles.pdf
2. A - Meridian Quote.pdf
3. B - Meridian Rapid Defense Sole Source.pdf
4. C - Archer 1200 Vehicle Barrier Product Description.pdf Recommendation:
Approve a City Sole Purchase in the amount of $331,279.73 to purchase barriers to protect people from vehicles from Meridian Rapid Defense Group; and Authorize the Finance Director to execute and issue a Purchase Order upon approval.
5.h
AWARD CONTRACT TO R. BURKE CORPORATION FOR ROADWAY SEALING 2022, SPECIFICATION NO. 1000560
1. Item 5h. Staff Agenda Correspondence.pdf
2. Award Contract for Roadway Sealing 2022 to R. Burke Corporation.pdf
3. A - Bid Results (1000560).pdf
4. B - Draft Agreement with R. Burke Corporation (1000560).pdf
5. C - Estimated Project Cost by Funding Sources.pdf
Recommendation:
Award a contract to R. Burke Corporation, in the amount of $4,457,873, for Roadway Sealing 2022, Specification Number 1000560; and Authorize the City Engineer to approve Contract Change Orders up to the available project budget; and Approve the following budget transfers to the project account:
$4,590,475 from the Street Reconstruction and Resurfacing - Annual Asset Maintenance Account (90346); $100,000 from Jack House Roof and Windows Walk Railing (1000075-24); $214,525 from South Street Median Landscaping (1000037); $200,000 from Active Transportation Plan Implementation (100502); $35,000 from Parking Lot Maintenance (1000031);
$150,000 from Pedestrian and Bicycle Pathway Maintenance (1000032); $120,000 from the Storm Drains Annual Asset Maintenance Account (90742); $120,000 from the Sidewalk Annual Asset Maintenance Account (90849); $10,000 from Water Valve Cover Adjustments (91149);
$10,000 from the Sewer Maintenance Hole Cover Adjustments (1000084)
5.i
2022 BIENNIAL REVIEW OF THE CITY’S CONFLICT OF INTEREST CODE
1. Conflict of Interest Code - Biennial Review 2022.pdf Recommendation:
Direct the review of the City’s Conflict of Interest Code and the filing of a Biennial Notice with the City Clerk regarding such review, as required by the Political Reform Act.
5.j
CULTURAL ARTS DISTRICT PARKING STRUCTURE AND PARKING STRUCTURE MAINTENANCE AND REHABILITATION PROJECTS
1. Item 5j. Staff Agenda Correspondence.pdf
2. Cultural Arts District Parking Structure and Parking Structure Maintenance and Rehabilitation Projects.pdf
3. A - CADPS Phase 1A Planset.pdf
4. B - CADPS Phase 1B Planset.pdf
5. C - CADPS RFP CM Services.pdf
6. D - 842 and 919 Palm Parking Structure Maintenance Plans.pdf
7. E - 871 Marsh Parking Structure Maintnenace Plans reduced.pdf
8. F - Draft Resolution amending FY 22-23 Budget Allocation.pdf Recommendation:
Cultural Arts District Parking Structure Recommendations:
Appropriate $1,387,900 of Parking Fund Unreserved Working Capital Balance to the Cultural Arts District Parking Structure Project as forecasted in the FY22/23 Budget Supplement; and, Authorize advertisement of the Cultural Arts District Parking Structure Phase 1A: Dry Utility Undergrounding project; and, Authorize the City Manager to award the Phase 1A construction contract if within available project budget; and, Authorize the City Engineer to execute PG&E and Telecom service fee and easement agreements including payment of service relocation fees if within available project budget; and, Authorize advertisement of the Cultural Arts District Parking Structure Phase 1B: Site Demolition and Grading project; and, Authorize the City Manager to award the Phase 1B construction contract if within available project budget; and, Authorize the City Engineer to issue contract change orders for Cultural Arts District Parking Structure Phase 1A, Phase 1B, and Phase 2 construction projects in excess of $200,000 if within available project budget; and, Authorize the City Manager to advertise and award the Cultural Arts District Parking Structure Phase 2: Parking Structure Construction and Site Improvements upon Budget Appropriation; and, Authorize advertisement of a Request for Proposals for Construction Management consultant services for the Cultural Arts District Parking Structure Phase 1A, 1B, and 2 projects in a form agreed on by the City Engineer and City Attorney; and, Authorize the Public Works Director to enter into an agreement with the selected Construction Management firm; and, Authorize the City Engineer to amend the Construction Management agreement within available project budget; and, Authorize the City Engineer to amend Watry Design, Inc. contract if within available project budget; and, Parking Structure Maintenance Projects Recommendations:
Authorize advertisement of the 842 & 919 Palm Parking Structure Maintenance Project; and, Authorize advertisement of the 871 Marsh Parking Structure Maintenance Project; and, Authorize the City Manager to award the above parking structure maintenance projects if within available budget; and, Authorize the Finance Director to transfer funding between the parking structure maintenance project accounts as necessary to award the construction contracts; and, Authorize the City Engineer to issue contract change orders for the Parking Structure Maintenance projects in excess of $200,000 if within available project budget.
5.k
APPROVE A THREE-YEAR CONTRACT RENEWAL FOR MICROSOFT OFFICE 365 GOVERNMENT PLAN SUBSCRIPTION LICENSES
1. Microsoft Office 365 Renewal.pdf
2. A - Quote from Dell for Microsoft Enterprise Agreement Renewal.pdf Recommendation:
Approve a three-year contract renewal for Microsoft Office 365 Government Plan subscription licenses; and Per Municipal Code 3.24.060E, authorize waiver of formal bids to purchase Microsoft Office 365 subscription licensing through the cooperative agreement under the County of Riverside Master Agreement – PSA – 0001524, Enterprise Agreement (EA) - 8084445; or below the cooperative purchasing net cost within the same terms and conditions; and Authorize the City Manager to approve related Purchase Order Requisitions through the duration of the agreement.
5.l
AUTHORIZE A REIMBURSEMENT AGREEMENT BETWEEN THE CITY OF SAN LUIS OBISPO AND AVILA RANCH DEVELOPERS, INC. FOR RECYCLED WATER
1. Item 5l. Staff Agenda Correspondence.pdf
2. Avila Ranch Recycled Water Reimbursement Agreement .pdf
3. A - Draft Resolution approving a Reimbursement Agreement with Avila Ranch, Inc for Recycled Water.pdf
4. B - Reimbursement Agreement with Avila Ranch, Inc.pdf Recommendation:
Adopt a
R
esolution entitled,
“
A Resolution of the City Council of the City of San
Luis
Obispo, California, approving a Reimbursement Agreement between the City of San Luis Obispo and
Avila Ranch Developers, Inc.
”
5.m
SECOND READING OF ORDINANCE NO. 1714 (2022 SERIES) AMENDING TITLE 10, CHAPTER 52 (PARKING METERS), OF THE SAN LUIS OBISPO MUNICIPAL CODE TO ESTABLISH PARKING METER AND PARKING PAYMENT CENTER RATES
1. O-1714 Second Reading - Parking Rate Increases Approved in Budget Supplement.pdf
2. A - Ordinance No. 1714 (2022 Series).pdf
Recommendation:
Adopt Ordinance No. 1714 (2022 Series) entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, Amending Title 10, Chapter 52 (Parking Meters), of the San Luis Obispo Municipal Code” establishing parking meter and parking payment center rates.
5.n
ADOPT A CORRECTED REGULAR AND CONTRACT EMPLOYEE SALARY SCHEDULE
1. June 2022 Regular and Contract Salary Schedule Correction.pdf
2. A - Regular and Contract Salary Schedule.pdf
Recommendation:
Adopt a Regular and Contract Salary Schedule effective June 23, 2022, as required by the California Public Employee Retirement System.
5.o
ADOPT A RESOLUTION CALLING FOR THE NOVEMBER 8, 2022 GENERAL MUNICIPAL ELECTION AND ADOPTING REGULATIONS
1. Adopt a Resolution calling for the November 8, 2022 General Municipal Election.pdf
2. A - Draft Resolution calling for the General Municipal Election to be held on Nov. 8, 2022.pdf Recommendation:
Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, calling for the holding of a General Municipal Election to be held on Tuesday, November 8, 2022, for the election of certain Officers as required by the provisions of the Charter, adopting regulations for Candidate Statements, and requesting the Board of Supervisors of the County of San Luis Obispo to consolidate a General Municipal Election with the Statewide General Election to be held on November 8, 2022, pursuant to Section 10403 of the Elections Code.”
5.p
ADVISORY BODY APPOINTMENT FOR AN UNSCHEDULED VACANCY ON THE TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD
1. Advisory Body Appointment for Unscheduled Vacancy - TBID.pdf Recommendation:
Confirm the appointment of Megan Taylor to the Tourism Business Improvement District Board (TBID).
6. BUSINESS ITEMS
6.a
HOMELESSNESS RESPONSE UPDATE REGIONAL COLLABORATION (Estimated Time: 90 minutes)
1. Item 6a. Codron and Nocket - Staff Agenda Correspondence.pdf
2. Homelessness Response Update Regional Collaboration.pdf
3. A - SLO County Presentation Slides.pdf
4. B - Draft SLO County-Wide Strategic Plan to Address Homelessness.pdf
5. C - SLO City Resource Pocket Guide Prototype.pdf
Recommendation:
Receive an update from County staff on the County’s effort to lead and develop a draft San Luis Obispo Countywide Strategic Plan to Address Homelessness.
7. STUDY SESSION
7.a
PAVEMENT MANAGEMENT UPDATE (Estimated Time: 60 minutes)
1. Pavement Management Update.pdf
2. A - Pavement Engineering Basics.pdf
3. B - Pavement Management Plan (1998).pdf
4. C - Pavement Management Plan (2009).pdf
5. D - Pavement Condition (2022).pdf
6. E - Pavement Plan (2021-27).pdf
7. F - Pavement Maintenance and Rehabilitation Treatments.pdf Recommendation:
Receive a report and presentation from City Staff and Pavement Engineering Inc. on the City’s Pavement Management Plan.
8. PUBLIC HEARING ITEMS
8.a
APPROVE AN AMENDMENT TO THE COUNCIL POLICIES AND PROCEDURES MANUAL AND INTRODUCTION OF AN ORDINANCE AMENDING THE MUNICIPAL CODE RELATED TO CITY COUNCIL MEETING START TIME (Estimated Time: 15 minutes)
1. Amendment to Council Policies and Procedures Manual and Introduction of an Ordinance related to Council Meeting Time.pdf
2. A - Draft Resolution amending Council Polices and Procedures Manual to change Council meeting time.pdf
3. B - Draft Ordinance amending MC Chapter 2.04 (Council Meeting).pdf Recommendation:
Adopt a Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, amending its Council Policies and Procedures Manual,” regarding Council meeting start time; and Introduce an Ordinance entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, amending the San Luis Obispo Municipal Code Chapter 2.04 (Council Meeting) to modify Regular Meeting times.”
9. LIAISON REPORTS AND COMMUNICATIONS
Not to exceed 15 minutes. Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)
10. ADJOURNMENT
The next Regular Meeting of the City Council will be held on July 5, 2022 at 6:00 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.
LISTENING ASSISTIVE DEVICES
for the hearing impaired - see the Clerk.
The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410.
City Council regular meetings are televised live on Charter Channel 20 and the City's YouTube Channel:
http://youtube.slo.city
. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas-and-minutes . Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100.