City Council - September 06, 2022
1. CALL TO ORDER
Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council to order.
2. PLEDGE OF ALLEGIANCE
Mayor Erica A. Stewart will lead the Council in the Pledge of Allegiance.
3. PRESENTATIONS
3.a
INTRODUCTION - BATTALION CHIEF SHAYNE SKOVE
Fire Chief Keith Aggson will introduce Shayne Skove, Battalion Chief for the Fire Department.
3.b
PRESENTATION - CAL POLY HOUSING AND ENROLLMENT UPDATE
Council will receive a presentation from Terrance Harris and Keith Humphrey on current housing and enrollment at Cal Poly.
3.c
CITY MANAGER REPORT
Receive a brief report from City Manager Derek Johnson.
4. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items.
5. CONSENT AGENDA
Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit.
Recommendation:
To approve Consent Calendar Items 5a to 5i.
5.a
WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation:
Waive reading of all resolutions and ordinances as appropriate.
5.b
MINUTES REVIEW - AUGUST 16, 2022 COUNCIL MINUTES
1. 08-16-2022 City Council Draft Minutes.pdf
Recommendation:
Approve the minutes of the City Council meeting held on August 16, 2022.
5.c
AUTHORIZE REQUEST FOR PROPOSALS FOR PREPARATION OF A STRATEGIC ASSET MANAGEMENT PLAN
1. Authorize Request for Proposals for Preparation of a Strategic Asset Management Plan.pdf
2. A - RFP for Strategic Asset Management Plan.pdf
Recommendation:
Approve the request for proposals for the preparation of a Strategic Asset Management Plan (Project), Specification No. 1000077-08; and Authorize staff to advertise the Project for proposals and bids; and Authorize the City Manager to award the contract for the Project if the lowest responsible bid is within available project funding of $145,000.
5.d
AWARD A CONSTRUCTION CONTRACT FOR THE ROOFING REPLACEMENT AT FIRE STATION 1 ADMINISTRATION AND FLEET MAINTENANCE PROJECT, SPECIFICATION NUMBER 1000172
1. Award Roofing Replacement at Fire Station Administration and Fleet Maintenance.pdf
2. A - City Manager Report approving advertisement of Roofing Replacement at Fire Station 1.pdf
3. B - Bid Results (Spec. 1000172).pdf
4. C - Bids Responsiveness Letter to Wicks Roofing, Inc.pdf
5. D - Edwards Construction Group and Vernon Edwards Constructors, Inc Affiliation.pdf
6. E - Draft Agreement with Edwards Construction Group, Inc.pdf
7. F - Draft Resolution authorizing use of Capital Projects Reserve Fund for Specification Number 1000075-16.pdf Recommendation:
Award a Construction Contract to Edwards Construction Group, Inc. in the amount of $492,836 for the Roofing Replacement at Fire Station 1 Administration and Fleet Maintenance Project, Specification Number 1000172; and Appropriate $350,000 from the Capital Projects Reserve Fund to the Major Facilities Maintenance – Annual Asset Maintenance Account (1000075-16); and Authorize the City Engineer to issue change orders up to the available project budget; and Authorize the Finance Director to return unspent Capital Reserve funding to the Capital Projects Reserve Fund balance after project completion; and Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing use of Capital Projects Reserve Fund to support the Roofing Replacement at Fire Station 1 Administration and Fleet Maintenance, Specification Number 1000172.”
5.e
ADVISORY BODY APPOINTMENTS AND VACANCIES UPDATE: ONE POSITION TO THE CITIZENS’ REVENUE ENHANCEMENT OVERSIGHT COMMISSION, TWO POSITIONS TO THE TOURISM BUSINESS IMPROVEMENT DISTRICT BOARD
1. Item 5e. Staff Agenda Correspondence.pdf
2. Advisory Body Appointments to REOC and TBID.pdf
Recommendation:
Confirm the appointments of Anthony Bozzano to the Citizens’ Revenue Enhancement Oversight Commission (REOC), along with Lydia Bates and Prashant Patel to the Tourism Business Improvement District Board (TBID).
5.f
AUTHORIZATION TO ADVERTISE RAILROAD SAFETY TRAIL FENCING PROJECT, SPECIFICATION NO. 91385-09
1. Authorization for Advertisement of the Railroad Safety Trail Fencing Project, Spec 91385-09.pdf
2. A - Project Plans (Spec. 91385-09).pdf
3. B - Project Specifications (Spec. 91385-09).pdf
4. C - Draft Resolution authorizing use of Capital Projects Reserve Fund for Specification Number 91385-09.pdf Recommendation:
Approve the project plans and special provisions for the Railroad Safety Trail Fencing Project (project), Specification 91385-09; and Authorize staff to advertise for bids; and
Appropriate $380,000 from the Capital Projects Reserve Fund to the Parks Major Maintenance Account (91358-09); and Authorize the City Manager to award the Construction Contract for the bid total if the lowest responsible bid is within the Engineer’s Estimate of $440,000; and Authorize the City Engineer to approve Contract Change Orders up to the available project budget; and Authorize the Finance Director to return unspent Capital Reserve funding to the Capital Reserve Fund balance after project completion; and Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing use of the Capital Projects Reserve Fund to support Railroad Safety Trail Fencing project, Specification Number 91385-09.”
5.g
AUTHORIZE GRANT APPLICATIONS FOR THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT, ALCOHOLIC BEVERAGE CONTROL, OFFICE OF TRAFFIC SAFETY GRANT, AND LAW ENFORCEMENT MENTAL HEALTH AND WELLNESS ACT GRANT
1. Police Department Grant Applications FY 2022-23.pdf
2. A - Draft Resolution authorizing the Police Department to apply for various grants.pdf Recommendation:
Authorize staff to submit grant applications to the following entities:
FY 2022-23 Edward Byrne Memorial Justice Assistance Grant in the amount of $15,107 for protective police equipment FY 2022-23 Department of Alcoholic Beverage Control – Office of Traffic Safety Local Enforcement Grant Program in an amount not to exceed $50,000 FY 2022-23 Office of Traffic Safety in the amount not to exceed $123,000 FY 2022-23 Law Enforcement Mental Health and Wellness Act grant in the amount of $50,000 Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, Authorizing Grant Applications for Funding Provided Through the Department of Alcoholic Beverage Control-Office of Traffic Safety Through the National Highway Traffic Safety Administration to Increase Education and Enforcement Programs Focusing on Underage Drinking]” authorizing the City Manager to enter into a contract with the State as required by the Alcoholic Beverage Control – Office of Traffic Safety Local Enforcement Grant; and If the grants are awarded, authorize the City Manager or his designee to execute grant related documents and authorize the Finance Director to make the necessary budget adjustments upon the award of the grant.
5.h
AUTHORIZATION TO PURCHASE JUNIPER CORE NETWORK EQUIPMENT
1. Authorization to Purchase Juniper Core Network Equipment.pdf
2. A - End of Life Announcement No. QFX-VCF-LIC.pdf
3. B - CIO Solutions Quote No. EE026316.pdf
4. C - NASPO ValuePoint Master Agreement No. AR3232.pdf
5. D - Draft Resolution amending FY2022-23 Fund Balance Budget Allocations for purchase of Juniper Core Replacement.pdf Recommendation:
Award a contract and authorize a purchase order for CIO Solutions in the amount of $119,065 for the purchase of Juniper Core Network Equipment; and Waive formal bids and authorize use of National Association of State Procurement Officials (NASPO) Master Agreement No. AR3232 to procure this purchase from CIO, as allowed under 3.24.060 E. of the City of San Luis Obispo Municipal Code; and Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving an amendment to the 2022-23 Budget Allocation” to appropriate $119,064.12 of the City’s Information Technology Replacement Fund to purchase Juniper Core equipment.
5.i
AUTHORIZATION TO APPLY FOR LOCAL AGENCY TECHNICAL ASSISTANCE GRANT FOR PREPARATION OF A BROADBAND MASTER PLAN
1. Authorization to Apply for Local Agency Technical Assistance Grant.pdf Recommendation:
Authorize City staff to apply for the Local Agency Technical Assistance grant to fund preparation of a Broadband Master Plan for the City of San Luis Obispo.
6. PUBLIC HEARING AND BUSINESS ITEMS
6.a
ADOPT A RESOLUTION TO APPROVE THE UPDATED FLEET REPLACEMENT POLICY (Estimated Time: 30 minutes)
1. Adoption of Updated Fleet Replacement Policy.pdf
2. A - Updated Fleet Replacement Policy.pdf
3. B - Draft Resolution adopting the Updated Fleet Replacement Policy.pdf Recommendation:
Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving the Fleet Replacement Policy, Section 405 of the City’s Financial Management Manual” to serve as an interim document until Section 405 of the Financial Management Manual is updated.
7. LIAISON REPORTS AND COMMUNICATIONS
Not to exceed 15 minutes. Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)
8. ADJOURNMENT
The next Regular Meeting of the City Council will be held on September 20, 2022 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.
LISTENING ASSISTIVE DEVICES
for the hearing impaired - see the Clerk.
The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7100 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410.
City Council meetings are televised live on Charter Channel 20 and the City's YouTube Chanel:
http://youtube.slo.city
. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas-and-minutes . Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7100.