City Council - August 15, 2023
1. CALL TO ORDER
Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council, also acting as the San Luis Obispo Public Financing Authority, to order.
2. PLEDGE OF ALLEGIANCE
Council Member Emily Francis will lead the Council in the Pledge of Allegiance.
3. PRESENTATIONS
3.a
40TH ANNIVERSARY OF THE DOWNTOWN FARMER'S MARKET PROCLAMATION Mayor Stewart will present a proclamation recognizing the 40th Anniversary of the Downtown Farmer's Market.
3.b
INTRODUCTION AND OATH OF OFFICE - WHITNEY MCDONALD, ASSISTANT CITY MANAGER City Manager Derek Johnson will introduce Whitney McDonald, the new Assistant City Manager. City Clerk Teresa Purrington will administer Assistant City Manager McDonald's Oath of Office.
3.c
CITY MANAGER REPORT
Receive a brief report from City Manager Derek Johnson.
4. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items.
5. CONSENT AGENDA
Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit.
Recommendation:
To approve Consent Calendar Items 5a to 5j.
5.a
WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation:
Waive reading of all resolutions and ordinances as appropriate.
5.b
MINUTES REVIEW - JULY 11, 2023, JULY 18, 2023, AND JULY 24, 2023 COUNCIL MINUTES
1. 07-11-2023 City Council Draft Minutes - Rescheduled Regular Meeting.pdf
2. 07-18-2023 City Council Draft Minutes.pdf
3. 07-24-2023 City Council Draft Minutes - Special Meeting.pdf Recommendation:
Approve the following minutes of the City Council:
July 11, 2023 - Rescheduled Regular Meeting
July 18, 2023 - Regular Meeting
July 24, 2023 - Special Meeting
5.c
ANNUAL SPECIAL TAX LEVY REPORT FOR THE CITY OF SAN LUIS OBISPO COMMUNITY FACILITIES DISTRICT NO. 2019-1 (SAN LUIS RANCH) FOR FY 2023-24
1. Annual Special Tax Levy Report for the City of San Luis Obispo Community Facilities District No. 2019-1 (San Luis Ranch).pdf
2. A - San Luis Ranch CFD Tax Report FY 2023-24.pdf
3. B - Ordinance No. 1697 (2021 Series)(1).pdf
Recommendation:
Receive and file the Annual Special Tax Levy Report for the City of San Luis Obispo Community Facilities No. 2019-1 (San Luis Ranch) for FY 2023/24.
5.d
ANNUAL SPECIAL TAX LEVY REPORT FOR THE CITY OF SAN LUIS OBISPO COMMUNITY FACILITIES DISTRICT NO. 2017-1 (AVILA RANCH) FOR FISCAL YEAR 2023-2024
1. Item 5d. Taylor and Bernstorff - Staff Agenda Correspondence.pdf
2. Annual Special Tax Levy Report for the City of San Luis Obispo Community Facilities District No. 2017-1 (Avila Ranch) .pdf
3. A - Avila Ranch CFD Annual Tax Report FY 2023-24.pdf
4. B - Ordinance No. 1697 (2021 Series).pdf
Recommendation:
Receive and file the Annual Special Tax Levy Report for the City of San Luis Obispo Community Facilities No. 2017-1 (Avila Ranch) for Fiscal Year 2023-24.
5.e
AUTHORIZATION TO ADVERTISE JOHNSON WATERLINE REPLACEMENT – IRIS TO BISHOP, SPECIFICATION NO. 2000578
1. Authorization to Advertise Johnson Waterline Replacement - Iris to Bishop, Spec no. 2000578.pdf
2. A - Project Plans - Johnson Waterline Replacement, Iris to Bishop (Spec. No. 2000578).pdf
3. B - Special Provisions - Johnson Waterline Replacement, Iris to Bishop (Spec. No. 2000578).pdf
4. C - Draft Resolution authorizing use of Unreserved Working Capital Fund (Spec. No. 2000578).pdf Recommendation:
Approve the project plans and special provisions for Johnson Waterline Replacement – Iris to Bishop, Specification Number 2000578; and Authorize staff to advertise for bids; and
Authorize the City Manager to award the construction contract for the bid total if the lowest responsible bid is within the Engineer’s Estimate of $4,160,000; and Approve the transfer of $165,000 from the Storm Drain Annual Asset Maintenance Account (2090742) to the project account (2000578); and Approve the transfer of $1,061,031 from the Recycled Water Broad Street – Tank Farm to Aerovista project (2000528) to the project account (2000578) and defer the 2000528 project to the next Financial Plan; and Appropriate $483,969 from Water Fund Unreserved Working Capital and reduce the 2024-25 allocation for Water Storage Tank Maintenance (2000034) by $483,969; and Authorize the City Engineer to approve Contract Change Orders up to the available project budget; and Find the Project categorically exempt from the California Environmental Quality Act pursuant to State CEQA Guidelines Sections 15302 and 15303; and Adopt a Draft Resolution entitled, “Resolution of City Council of the City of San Luis Obispo, California, authorizing use of the Water Fund Unreserved Working Capital Fund to support the Johnson Waterline Replacement – Iris to Bishop, Specification Number 2000578.”
5.f
AUTHORIZATION TO AMEND THE “BUY LOCAL BONUS” PROGRAM TO INCLUDE INCENTIVES FOR PARTICIPATING IN CUSTOMER SATISFACTION SURVEY
1. Community Development Customer Satisfaction Survey Incentive.pdf
2. A - Draft Amendment to the MOU with SLO Chamber of Commerce.pdf
3. B - Buy Local Bonus MOU between the City and the Chamber.pdf Recommendation:
Authorize the City Manager to amend the “
Buy
Local
Bonus
” Memorandum of Understanding with the San Luis Obispo Chamber of Commerce to include the purchase of gift cards as an incentive for participating in the Community Development Department customer satisfaction survey in an amount not
to
exceed $600
.
5.g
FINAL ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR TRACT 3044 – A RESIDENTIAL SUBDIVISION AT 3725 ORCUTT ROAD
1. Tract 3044 Acceptance of Public Improvements.pdf
2. A - Vicinity Map (Tract 3044).pdf
3. B - Final Map (Tract 3044).pdf
4. C - Draft Resolution accepting Public Improvements and releasing securities for Tract 3044.pdf Recommendation:
Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, accepting the completed public improvements for Tract 3044; certifying the completed private subdivision improvements for Tract 3044; releasing the securities for the completed portions of Tract 3044; and authorizing the Director of Public Works to release the remaining securities once all Tract 3044 improvements are deemed complete.”
5.h
AUTHORIZATION TO APPLY FOR FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) ASSISTANCE TO FIREFIGHTERS GRANT (AFG)
1. Authorization to apply for FEMA Assistance to Firefighter's Grant (AFG).pdf Recommendation:
Authorize the Fire Department to submit a grant application to the Federal Assistance to Firefighters Grant (AFG) Program in the amount of $98,845.45 to send two EMT firefighters through certified paramedic training; and Authorize the City Manager, or their designee, to execute the grant documents and approve the budget changes necessary to appropriate the grant amount upon notification that the grant has been awarded.
5.i
APPROVE THE SOLE SOURCE PURCHASE OF A 2022 PIERCE ARROW TYPE 1 PUMPING FIRE ENGINE TO REPLACE FIRE ENGINE 4
1. Approve the Sole Source Purchase of a 2022 Pierce Arrow Type 1 Pumping Fire Engine.pdf
2. A - City Manager Report - Engine 4 accelerated purchase.pdf
3. B - Sole Source Verification.pdf
4. C - South Coast Quote.pdf
Recommendation:
Approve the sole source purchase of a 2022 Pierce Arrow Type 1 Pumping Fire Engine in the amount of $881,584.76.
5.j
MULTI-JURISDICTIONAL HAZARD MITIGATION GRANT PROGRAM
1. Authorize Fire Department to participate in County-led grant application to update the Hazard Mitigation Plan.pdf Recommendation:
Authorize Fire Department to participate in a grant application process from the Federal Emergency Management Agency (FEMA) for funding to develop a multi-jurisdictional Hazard Mitigation Plan (HMP); and Authorize the City Manager, or their designee, to execute the grant documents and approve the budget changes necessary to appropriate the grant amount upon notification that the grant has been awarded.
6. PUBLIC HEARING AND BUSINESS ITEMS
6.a
2022-23 STORMS AFTER-ACTION REPORT AND POST-INCIDENT ACTION PLAN (Estimated Time: 30 minutes)
1. 2022-2023 Storms After Action Report and Post-Incident Action Plan.pdf
2. A - 2022-23 Storms After-Action Report and Post-Incident Improvement Plan.pdf Recommendation:
Action:
By consensus, the City Council received and filed the 2022-2023 Storms After-Action Report and Post-Incident Improvement Plan.
6.b
APPROVING THE SALE OF LEASE REVENUE BONDS, SERIES 2023 (CULTURAL ARTS DISTRICT PARKING PROJECT) IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $50,000,000, EXECUTION OF BOND DOCUMENTS AND RELATED ACTIONS (Est. Time: 30 minutes)
1. Item 6b. Jackson - Staff Agenda Correspondence.pdf
2. Authorization of Lease Revenue Bond Issuance for Cultural Arts District Parking Structure.pdf
3. A - City Council Draft Resolution - City of San Luis Obispo Lease Revenue Bonds Series 2023.pdf
4. B - SLO Public Financing Authority Draft Resolution - City of San Luis Obispo Lease Revenue Bonds Series 2023.pdf
5. C - Ground Lease (2023 Revenue Bonds).pdf
6. D - Lease Agreement (2023 Revenue Bonds).pdf
7. E - Indenture (2023 Revenue Bonds).pdf
8. F - Bond Purchase Agreement (2023 Revenue Bonds).pdf
9. G - Preliminary Official Statement (2023 Revenue Bonds).pdf Recommendation:
City Council Action:
Approve a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo authorizing the execution and delivery by the City of a 1) Ground Lease, 2) a Lease Agreement, 3) an Indenture, 4) a Bond Purchase Agreement and a 5) Continuing Disclosure Certificate in connection with the issuance of San Luis Obispo Public Financing Authority Lease Revenue Bonds (Cultural Arts District Parking Project), Series 2023, approving the issuance of such bonds in an aggregate principal amount of not to exceed $50,000,000, authorizing the distribution of an Official Statement in connection with the offering and sale of such bonds and authorizing the execution of necessary documents and certificates and related actions." Recommendation:
San Luis Obispo Public Financing Authority Board of Directors Action:
Approve a Draft Resolution entitled, “A Resolution of the Board of Directors of the San Luis Obispo Public Financing Authority authorizing the execution and delivery of a 1) Ground Lease, 2) a Lease Agreement, 3) an Indenture, and a 4) Bond Purchase Agreement in connection with the issuance of San Luis Obispo Public Financing Authority Lease Revenue Bonds (Cultural Arts District Parking Project), Series 2023, authorizing the issuance of such bonds in an aggregate principal amount of not to exceed $50,000,000, authorizing the distribution of an Official Statement in connection therewith and authorizing the execution of necessary documents and certificates and related actions.”
7. LIAISON REPORTS AND COMMUNICATIONS
Not to exceed 15 minutes. Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)
8. ADJOURNMENT
The next Regular Meeting of the City Council will be held on September 5, 2023 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.
LISTENING ASSISTIVE DEVICES
for the hearing impaired - see the Clerk.
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. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas-and-minutes . Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7114.