City Council - February 20, 2024
1. CLOSED SESSION: STARTS AT 4:30 PM
1.a
CALL TO ORDER
Mayor Erica A. Stewart will call the Closed Session Meeting of the San Luis Obispo City Council to order in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo.
1.b
PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY
Public comment will only be accepted for Closed Session items.
1.c
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9. No. of potential cases: One.
A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency. The existing facts and circumstances exposing the City to litigation are set forth in a letter from Kevin I. Shenkman, Attorney at Law, on behalf of his client Southwest Voter Registration Education Project, alleging that the City’s current at-large election system for the election of City Council members and the Mayor violates the California Voting Rights Act and demanding that the City transition to by district elections. Mr. Shenkman’s letter dated February 17, 2023, is on file and available for review in the City Clerk’s Office located at 990 Palm Street.
1.d
ADJOURNMENT
The City Council will hold a Regular Meeting on February 20, 2024 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.
2. CALL TO ORDER
Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council to order.
3. PLEDGE OF ALLEGIANCE
Council Member Jan Marx will lead the Council in the Pledge of Allegiance.
4. PRESENTATIONS
4.a
TEEN DATING VIOLENCE AWARENESS MONTH PROCLAMATION
Mayor Stewart will present a proclamation declaring the month of February as "Teen Dating Violence Awareness Month".
4.b
INTRODUCTION - ECONOMIC DEVELOPMENT AND TOURISM STAFF
Deputy City Manager Greg Hermann will introduce the following staff members in the Economic Development & Tourism Division:
Molly Cano, Economic Development & Tourism Manager
Jacqui Clark-Charlesworth, Tourism & Community Promotions Manager McKenzie Taffe, Economic Development Analyst
4.c
OVERVIEW OF EXISTING / PENDING / ENTITLED DEVELOPMENT PROJECTS Community Development Director Timmi Tway will provide an overview of Existing/Pending/Entitled Development Projects.
4.d
CITY MANAGER REPORT
Receive a brief report from City Manager Derek Johnson.
5. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items.
6. CONSENT AGENDA
Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit.
Recommendation:
To approve Consent Calendar Items 6a to 6f.
6.a
WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation:
Waive reading of all resolutions and ordinances as appropriate.
6.b
MINUTES REVIEW - FEBRUARY 1, 2024 AND FEBRUARY 6, 2024 COUNCIL MINUTES
1. 02-01-2024 City Council Draft Minutes - Special Closed Session.pdf
2. 02-06-2024 City Council Draft Minutes.pdf
Recommendation:
Approve the following minutes of the City Council:
February 1, 2024 - Special Closed Session Meeting
February 6, 2024 - Regular Meeting
6.c
APPROVAL OF THE 2024-25 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING RECOMMENDATIONS
1. Approve 2024-25 Community Development Block Grant Funding Recommendations.pdf
2. A - Draft Resolution Approving 2024-25 CDBG Program.pdf
3. B - Draft CDBG Funding Recommendations.pdf
4. C - 2024-25 CDBG Applications.pdf
Recommendation:
Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving the 2024-25 Community Development Block Grant (CDBG) Program” proposed funding recommendations for a total of $454,800.
6.d
AUTHORIZATION TO EXECUTE A FIVE-YEAR LEASE AGREEMENT WITH UBEO FOR REPLACEMENT AND MAINTENANCE OF COPIER EQUIPMENT
1. Item 6d. Authorization to Execute a Five Year Lease Agreement with Ubeo for Copier Equipment - Staff Agenda Correspondence.pdf
2. Authorization to Execute a Contract for Copy Machines and Services with Ubeo.pdf
3. A - Shasta Union High School District R6 – 2020 Master Enabling Agreement.pdf
4. B - San Luis Obispo City Cannon Copier End of Life Dates.pdf Recommendation:
Authorize the City Manager to execute a five-year lease agreement with Ubeo for replacement and maintenance of copier equipment; and Waive formal bids and authorize use of Shasta Union High School District R6 – 2020 Master Enabling Agreement to procure this purchase as allowed under 03.24.060E of the City of San Luis Obispo Municipal Code.
6.e
REQUEST FOR QUALIFICATIONS FOR 2024-2029 ON-CALL PROFESSIONAL DEVELOPMENT SERVICES
1. Request to advertise Request for Qualifications for 2024-2029 On-call Professional Development Services.pdf
2. A - Draft RFP for 2024-29 On-Call Professional Development Services.pdf Recommendation:
Approve the Request for Qualifications for professional development services; and Authorize the Human Resources Director to establish a 2024-2029 on-call list from the qualifications received and deemed responsive; and Authorize the Human Resources Director to execute professional development services agreements with the companies included in the 2024-2029 on-call list during the five-year period from July 1, 2024-June 30, 2029.
6.f
AUTHORIZE THE FIRE DEPARTMENT TO APPLY FOR WILDFIRE PREVENTION ACTIVITIES GRANT FUNDING THROUGH CAL FIRE’S CALIFORNIA CLIMATE INVESTMENT (CCI) WILDFIRE PREVENTION GRANT PROGRAM AND PROVIDE A LETTER OF SUPPORT TO SLO COUNTY FIRE SAFE COUNCIL
1. Authorize the Fire Department to apply for the 2024 CAL FIRE CCI Wildfire Prevention Grants Program.pdf
2. A - Draft Resolution - 2024 CAL FIRE CCI Grant.pdf
Recommendation:
Authorize the Fire Department to apply for funding under Cal Fire’s CCI Wildfire Prevention Grant Program to purchase specialized equipment for wildfire fuel reduction work; and Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing the Fire Department to apply for the California Climate Investment’s Wildfire Prevention Grants Program and carry out the project, if awarded”; and Authorize the City Manager, or Fire Chief as their designee, to execute the grant documents and approve the budget changes necessary to appropriate the grant amount upon notification that the grant has been awarded.
7. PUBLIC HEARING AND BUSINESS ITEMS
7.a
ADOPTION OF THE DIVERSITY, EQUITY, & INCLUSION STRATEGIC PLAN (Estimated Time: 60 minutes)
1. Adopt the Diversity, Equity, and Inclusion Strategic Plan.pdf
2. A - Draft DEI Strategic Plan.pdf
3. B - Draft Implementation Matrix.pdf
Recommendation:
Adopt the Diversity, Equity, and Inclusion Strategic Plan, as recommended by the Human Relations Commission.
8. STUDY SESSION
8.a
STUDY SESSION TO RECEIVE AN UPDATE AND PROVIDE DIRECTION REGARDING THE CITYWIDE USER AND REGULATORY FEE STUDY (Estimated Time: 90 minutes)
1. Item 8a. McDonald - Staff Agenda Correspondence.pdf
2. Study Session - User Fee Study Overview.pdf
Recommendation:
Hold a study session and receive a presentation on the City’s user and regulatory fees; and Receive public input and provide guidance to staff regarding recommended fee-related structural changes and any adjustments to current policies or practices; and Direct staff to perform outreach to interested parties consistent with the Public Engagement and Noticing Manual ahead of the public hearing scheduled for March 19, 2024, to consider approving new user and regulatory fees consistent with the completed fee study.
9. LIAISON REPORTS AND COMMUNICATIONS
Not to exceed 15 minutes. Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)
10. ADJOURNMENT
The next Regular Meeting of the City Council will be held on March 5, 2024 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.
LISTENING ASSISTIVE DEVICES
for the hearing impaired - see the Clerk.
The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7114 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410.
City Council meetings are televised live on Charter Channel 20 and the City's YouTube Chanel:
www.youtube.com/CityofSanLuisObispo
. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas-and-minutes . Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7114.