City Council - May 21, 2024
1. CLOSED SESSION (4:00 - 5:30 PM)
1.a
CALL TO ORDER
Mayor Erica A. Stewart will call the Closed Session Meeting of the San Luis Obispo City Council to order at 4:00 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo.
1.b
PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY
Public Comment will only be accepted for items listed on the Closed Session agenda.
1.c
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9. No. of potential cases: One.
A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency. The existing facts and circumstances exposing the City to litigation are set forth in a letter from Kevin I. Shenkman, Attorney at Law, on behalf of his client Southwest Voter Registration Education Project, alleging that the City’s current at-large election system for the election of City Council members and the Mayor violates the California Voting Rights Act and demanding that the City transition to district elections. Mr. Shenkman’s letter dated February 17, 2023, is on file and available for review in the City Clerk’s Office located at 990 Palm Street.
1.d
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9. No. of potential cases: One.
1.e
ADJOURNMENT
The City Council will hold a Regular Meeting on May 21, 2024 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.
2. CALL TO ORDER
Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council to order.
3. PLEDGE OF ALLEGIANCE
Vice Mayor Andy Pease will lead the Council in the Pledge of Allegiance.
4. PRESENTATIONS
4.a
BIKE MONTH PROCLAMATION
Mayor Stewart will present a proclamation declaring the month of May as "Bike Month".
4.b
PUBLIC WORKS & UTILITIES WEEK PROCLAMATION
Mayor Stewart will present a proclamation declaring the week of May 19 - 25, 2024 as "Public Works & Utilities Week".
4.c
CALIFORNIA TRAVEL & TOURISM MONTH PROCLAMATION
Mayor Stewart will present a proclamation declaring the month of May as " California Travel and Tourism Month
".
4.d
CITY MANAGER REPORT
Receive a brief report from Interim City Manager Whitney McDonald.
5. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items.
6. CONSENT AGENDA
Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit.
Recommendation:
To approve Consent Calendar Items 6a to 6j.
6.a
WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation:
Waive reading of all resolutions and ordinances as appropriate.
6.b
MINUTES REVIEW - MAY 7, 2024 COUNCIL MINUTES
1. 05-07-2024 City Council Draft Minutes.pdf
Recommendation:
Approve the minutes of the City Council meeting held on May 7, 2024.
6.c
2024-25 CENTRAL SERVICES COST ALLOCATION PLAN
1. Item 6c. Jackson - Staff Agenda Correspondence.pdf
2. 2024-25 Cost Allocation Plan, Cost of Services Allocation and Labor Rates.pdf
3. A - FY23 Central Services Cost Allocation.pdf
4. B - FY23 CFR 200 Cost Allocation Plan.pdf
5. C - FY23 Labor Rates.pdf
6. D - FY23 Cost of Services Calculation.pdf
Recommendation:
Adopt the 2024-25 Central Services Cost Allocation Plan including the Cost of Services Allocation and Labor Rates.
6.d
APPROVAL OF THE FIRE DEPARTMENT’S 2023 ANNUAL REPORT
1. Fire Department 2023 Annual Report.pdf
2. A - 2023 SLOFD Annual Report.pdf
Recommendation:
That the City Council receive and approve the San Luis Obispo Fire Department’s 2023 Annual Report.
6.e
CONSIDERATION OF THE 2024-25 HUMAN SERVICES GRANT FUNDING RECOMMENDATIONS
1. Item 6e. 2024-25 Human Services Grant Funding Recommendations - Staff Agenda Correspondence.pdf
2. Consideration of the 2024-25 Human Services Grant Funding Recommendations.pdf
3. A - 2024-25 Human Services Grant Preliminary Funding Recommendations.pdf
4. B - 04-03-2024 HRC Meeting Minutes.pdf
Recommendation:
As recommended by the Human Relations Commission, approve the 2024-25 Human Services Grant funding allocations in the total amount of $150,000; and Authorize the Interim City Manager to execute agreements with each grant recipient, in a form approved by the City Attorney.
6.f
DECLARATION OF INTENT TO HOLD A PUBLIC HEARING ON JULY 2, 2024, REGARDING 205 CASA STREET AND 1067 MURRAY AVENUE
1. 205 Casa, 1067 Murray Nuisance Abatement Hearing Setting.pdf
2. A - Draft Resolution declaring a public nuisance may exist at 205 Casa1067 Murray.pdf Recommendation:
Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, finding that the property at 205 Casa Street and 1067 Murray Avenue may constitute a public nuisance, and ordering a public hearing concerning same and abatement thereof,” setting a public hearing for July 2, 2024, to consider whether a public nuisance exits at 205 Casa Street and 1067 Murray Avenue.
6.g
AMENDMENT NO. 1 TO THE REIMBURSEMENT AGREEMENT FOR THE 600 TANK FARM PROJECT
1. Amendment No. 1 to Reimbursement Agreement for 600 Tank Farm.pdf
2. A - Draft Resolution approving Amendment No. 1 to the 600 Tank Farm Reimbursement Agreement.pdf
3. B - Exhibit A to Resolution - Amendment No. 1 to 600 Tank Farm Reimbursement Agreement.pdf Recommendation:
Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving Amendment No. 1 to the 600 Tank Farm Reimbursement Agreement”; and Authorize the transfer of $267,138.10 from the Airport Area Specific Plan Transportation Impact Fee undesignated fund balance (Fund 503) to the Development Agreements project account (2000056-01).
6.h
AUTHORIZE THE FIRE DEPARTMENT TO APPLY FOR FEDERAL EMERGENCY MANAGEMENT AGENCY FISCAL YEAR 2023 FIRE PREVENTION AND SAFETY GRANT
1. Authorize the Fire Department to apply for FEMA Fire, Prevention and Safety Grant.pdf Recommendation:
Authorize the Fire Department to apply for funding under the Federal Emergency Management Agency (FEMA) Fire Prevention and Safety (FP&S) Program in the amount of $16,280.00 to purchase six Powered Air-Purifying Respirators; and Authorize the City Manager, or their designee, to execute the grant documents and approve the budget changes necessary to appropriate the grant amount upon notification that the grant has been awarded; a resolution is not required.
6.i
AUTHORIZATION TO ADVERTISE ROADWAY SEALING 2024 PROJECT, SPECIFICATION NO. 2000615
1. Item 6i. Horn - Staff Agenda Correspondence.pdf
2. Authorization to Advertise the Roadway Sealing 2024 Project, Spec no. 2000615.pdf
3. A - 2000615 Roadway Sealing 2024 Vicinity Map.pdf
4. B - 2000615 Roadway Sealing 2024 Plans.pdf
5. C - 2000615 Roadway Sealing 2024 Special Provisions.pdf Recommendation:
Approve the project plans and special provisions for the Roadway Sealing 2024, Specification Number 2000615; and Authorize staff to advertise for bids; and
Authorize the City Manager to award the construction contract pursuant to Section 3.24.190 of the Municipal Code for the bid total, if the lowest responsible bid is within the publicly disclosed funding amount of $5,400,000; and Approve the transfer of $5,131,008 from the Streets Reconstruction and Resurfacing account (2001001) to the project account (2000615); and Approve the transfer of $130,000 from the Parking Lots Maintenance account (2000031-08.01) to the project account (2000615); and Approve the transfer of $40,000 from the Parking Lots Maintenance account (2000031-08.04) to the project account (2000615); and Approve the transfer of $50,000 from the Parking Lots Maintenance account (2000031-08.05) to the project account (2000615); and Approve the transfer of $130,775 from the Pedestrian and Bicycle Pathway account (2000032-00) to the project account (2000615); and Approve the transfer of $200,000 from the Active Transportation Plan Implementation account (200608) to the project account (2000615); and Appropriate $1,060,000 in LRM funds pending approval of the 2024-2025 Supplemental Budget CIP True-up to the project account (2000615); and Authorize the City Engineer to approve Contract Change Orders up to available project budget and up to any amended budget subsequently approved by the City Manager up to $200,000.
6.j
AMENDMENT NO. 1 TO EXCLUSIVE NEGOTIATING AGREEMENT WITH THE SAN LUIS OBISPO REPERTORY THEATRE
1. Amendment No. 1 to Exclusive Negotiating Agreement with SLO Repertory Theatre.pdf
2. A - Draft Amendment No. 1 to Exclusive Negotiating Agreement with SLO Rep.pdf
3. B - Exclusive Negotiating Agreement with SLO Rep dated 5-22-2019.pdf Recommendation:
Approve Amendment No. 1 to the Exclusive Negotiating Agreement between the City of San Luis Obispo and the San Luis Obispo Repertory Theatre.
7. PUBLIC HEARING AND BUSINESS ITEMS
7.a
LEAD BY EXAMPLE 2024 PROGRESS REPORT (Estimated Time: 30 minutes)
1. Lead by Example - 2024 Progress Update.pdf
2. A - 2024 Lead by Example Progress Report.pdf
Recommendation:
Receive, file, and provide feedback on the Lead by Example 2024 Progress Report.
7.b
INTRODUCE AN ORDINANCE ADOPTING LOCAL AMENDMENTS TO PART 6 OF THE BUILDING AND FIRE PREVENTION CODE AND APPROVE ENERGY EFFICIENT RENOVATIONS POLICY FOR MAJOR RESIDENTIAL ADDITIONS AND ALTERATIONS (Estimated Time: 120 minutes)
1. Item 7b. Hermann, Read, Loew - Staff Agenda Correspondence.pdf
2. Introduce an Ordinance adopting additions and alterations to the Energy Retrofit Policy.pdf
3. A - Draft Ordinance Adopting the Energy Efficient Renovations Policy .pdf
4. B - Single Family Residential Cost Effectiveness.pdf Recommendation:
Introduce a Draft Ordinance, entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, adopting Local Amendments to Part 6 of the Building Construction and Fire Prevention Code, 2023” approving the Energy Efficient Renovations Policy for major residential additions and alterations.
8. LIAISON REPORTS AND COMMUNICATIONS
Not to exceed 15 minutes. Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)
9. ADJOURNMENT
The next Regular Meeting of the City Council will be held on June 4, 2024 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.
LISTENING ASSISTIVE DEVICES
for the hearing impaired - see the Clerk.
The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7114 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410.
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. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas-and-minutes . Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7114.