Agenda packet — San Luis Obispo City Council, September 3, 2024 (part 1 of 2)

City Council
AGENDA

Tuesday, September 3, 2024, 5:30 p.m.

City Hall, 990 Palm Street, San Luis Obispo
Council meetings may be viewed remotely on Channel 20, the City’s YouTube Channel, and on the City’s website under the Public Meeting Agendas web page. Attendees of City Council or Advisory Body meetings are eligible to receive one hour of complimentary parking; restrictions apply, visit Parking for Public Meetings for more details.

INSTRUCTIONS FOR PUBLIC COMMENT:

Public Comment prior to the meeting (must be received 3 hours in advance of the meeting):

Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401.

Email - Submit Public Comments via email to [email protected]. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting.

Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to councilmembers, however, submissions received after the deadline may not be processed until the following day.

Public Comment during the meeting:

Meetings are held in-person. To provide public comment during the meeting, you must be present at the meeting location.

Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire to utilize electronic visual aids to supplement their oral presentation must provide display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's Office at [email protected] or (805) 781-7114.

Pages

1. CALL TO ORDER
Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council to order.

2. PLEDGE OF ALLEGIANCE
Mayor Erica A. Stewart will lead the Council in the Pledge of Allegiance.

3. PRESENTATIONS

3.a HISPANIC, LATINX, LATINO HERITAGE MONTH PROCLAMATION Mayor Stewart will present a proclamation declaring September as "Hispanic, Latinx, Latino Heritage Month".

3.b ANNUAL PRESENTATION FROM CENTRAL COAST COMMUNITY
ENERGY (3CE)
The City Council will receive the annual Central Coast Community Energy (3CE) presentation from 3CE representatives.

3.c CITY MANAGER REPORT
Receive a brief report from City Manager Whitney McDonald.

4. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items.

5. CONSENT AGENDA
Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit.

Recommendation:

To approve Consent Calendar Items 5a to 5i.

5.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND

ORDINANCES
Recommendation:

Waive reading of all resolutions and ordinances as appropriate.

5.b MINUTES REVIEW - AUGUST 13, 2024, AUGUST 20, 2024, AND AUGUST 21, 2024 COUNCIL MINUTES
9 Recommendation:

Approve the following minutes of the City Council:
• 08-13-2024 - Special Closed Session
• 08-20-2024 - Regular Meeting
• 08-21-2024 - Special Meeting and Closed Session

5.c CITY’S ETHICS TRAINING LIST UPDATE AND BIENNIAL REVIEW AND AMENDMENTS TO THE CITY’S CONFLICT OF INTEREST
CODE
21 Recommendation:

Adopt two Draft Resolutions rescinding and replacing their current versions, entitled:
“A Resolution of the City of San Luis Obispo, Designating Local Agency Officials for the Purposes of California Government Code Section 53234, Listing the Officials and Advisory Bodies that Must Comply with Ethics Training Required Under
Assembly Bill 1234” and

1. “A Resolution of the City Council of the City of San Luis Obispo, California, amending the City’s Conflict of Interest Code.”

2. 5.d AUTHORIZATION TO ADVERTISE SIERRA WAY SEWER
REPLACEMENT PROJECT, SPECIFICATION NO. 2000539
37 Recommendation:

Approve the project plans and specifications for Sierra Way Sewer Replacement, Specification Number 2000539; and

1. 2. Authorize staff to advertise for bids; and
Authorize the City Manager to award the Construction Contract pursuant to Section 3.24.190 of the Municipal Code, if the lowest responsible bid is within the publicly disclosed funding amount of $3,500,000; and

3. Authorize the City Engineer to approve Contract Change Orders up to the available project budget and any amended budget subsequently approved by the City Manager up to
$200,000.

4. 5.e ADOPT A RESOLUTION TO AMEND AUTHORIZED PRIVATE SEWER

LATERAL REPLACEMENT REBATE PROGRAM
117
Recommendation:

Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing amendment of the Private Sewer Lateral Replacement Rebate Program.”

5.f AWARD CONSTRUCTION CONTRACT FOR HVAC AIR HANDLER

REPLACEMENT AT PARKING SERVICES, SPECIFICATION NUMBER
2000075-07
131
Recommendation:

Award a Construction Contract to Smith Mechanical-ElectricalPlumbing in the amount of $180,239.00 for the HVAC Air Handler Replacement at Parking Services project, Specification Number 2000075-07; and

1. Authorize the City Manager to award the construction contract plus contingencies for a total amount of $213,275.00; and

2. Authorize the City Engineer to approve Contract Change Orders up to the available project budget and any amended budget subsequently approved by the City Manager up to
$200,000.

3. 5.g AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS (RFP) FOR A CONSULTANT TO SERVE AS THE CITY’S BELOW MARKET

RATE HOUSING ADMINISTRATOR
145
Recommendation:

Authorize the issuance of a Request for Proposals (RFP) for a Below Market Rate (BMR) Housing Administrator; and

1. Authorize the City Manager to enter into a consultant services agreement in an amount not to exceed $150,000 annually for the project.

2. 5.h ADOPT A RESOLUTION APPROVING SLO TRANSIT TO PROVIDE

FARE-FREE TRANSIT DURING RIDESHARE WEEK
175
Recommendation:

Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving San Luis Obispo (SLO) Transit to provide Fare-Free Transit during Rideshare Week.”

5.i SECOND READING AND ADOPTION OF ORDINANCE NO. 1739
(2024 SERIES) APPROVING AN AMENDMENT TO TABLE 2-1 (USES ALLOWED BY ZONE) IN TITLE 17 (ZONING REGULATIONS) OF THE

MUNICIPAL CODE
183
Recommendation:

Adopt Ordinance No. 1739 (2024 Series) entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, approving an amendment to Table 2-1 (Uses Allowed by Zone) in Title 17 (Zoning Regulations) of the Municipal Code with an exemption from environmental review (CEQA) (CODE-0224-2024).”

6. PUBLIC HEARING AND BUSINESS ITEMS

6.a INTRODUCE AN ORDINANCE TO AMEND TITLE 17 (ZONING

REGULATIONS) TO ALLOW CANNABIS RETAIL STOREFRONTS TO

CONDUCT RETAIL SALES BY DELIVERY WITH APPROVAL OF A
CONDITIONAL USE PERMIT (Estimated Time: 30 minutes)
199
Recommendation:

Introduce a Draft Ordinance entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, approving an amendment to Table 2-1 (Uses Allowed by Zone) in Title 17 (Zoning Regulations) of the Municipal Code with an exemption from environmental review (CEQA) (CODE-0401-2024).”

6.b INTRODUCE AN ORDINANCE TO AMEND MUNICIPAL CODE
SECTION 15.04.020, SUBSECTION N, MODIFYING THE

QUALIFICATIONS FOR APPOINTMENT TO THE CONSTRUCTION
BOARD OF APPEALS (Estimated Time: 30 minutes)
209
Recommendation:

Introduce a Draft Ordinance entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Section 15.04.020, Subsection N, of the San Luis Obispo Municipal Code,” which will remove the local requirement to maintain an Accessibility Board of Appeals pursuant to Health and Safety Code 19957.5; and

1. Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, amending the Advisory Body Handbook for revision to the Construction Board of Appeals Bylaws,” which will remove the residency
requirement and change the qualifications for disabled access representatives.

2. 7. LIAISON REPORTS AND COMMUNICATIONS
Not to exceed 15 minutes. Council Members report on conferences or other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2)

8. ADJOURNMENT
The next Regular Meeting of the City Council will be held on September 17, 2024 with Closed Session at 4:30 p.m. in the Council Hearing Room and the Regular Meeting at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.

LISTENING ASSISTIVE DEVICES for the hearing impaired - see the Clerk.

The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7114 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410.

City Council meetings are televised live on Charter Channel 20 and the City's YouTube Channel: www.youtube.com/CityofSanLuisObispo. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas-andminutes. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7114.
1 Council Minutes
August 13, 2024, 5:00 p.m.

Council Hearing Room, 990 Palm Street, San Luis Obispo
Council Members

Present:

Council Member Emily Francis, Council Member Jan Marx,
Council Member Michelle Shoresman, Vice Mayor Andy Pease, Mayor Erica A. Stewart
City Staff Present: Interim City Manager Whitney McDonald, Christine Dietrick, City Attorney, Teresa Purrington, City Clerk
_____________________________________________________________________

1. CALL TO ORDER
A Special Closed Session Meeting of the San Luis Obispo City Council was called to order on August 13, 2024 at 5:30 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo, by Mayor Stewart.

2. PUBLIC COMMENT FOR ITEMS ON THE AGENDA ONLY
Public Comment:

Courtney Kienow - Item 3
Jeffery Specht - Item 4
--End of Public Comment--

3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
ACTION: City Attorney Christine Dietrick indicated there was no reportable action taken.

All City staff left the meeting at 5:45 PM.

Contract Attorney Judith Propp, Sloan Sakai joined the meeting at 5:46 PM.

4. PUBLIC EMPLOYEE DISCIPLINE / DISMISSAL / RELEASE
ACTION: Contract Attorney Judith Propp, Sloan Sakai indicated that no reportable action was taken.

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2 5. ADJOURNMENT
The meeting was adjourned at 7:30 p.m. The next Regular Meeting of the City Council will be held on August 20, 2024 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.
_________________________
APPROVED BY COUNCIL: XX/XX/202X

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1 Council Minutes
August 20, 2024, 5:30 p.m.

Council Chambers, 990 Palm Street, San Luis Obispo
Council Members

Present:

Council Member Emily Francis, Council Member Jan Marx,
Council Member Michelle Shoresman, Vice Mayor Andy Pease, Mayor Erica A. Stewart
City Staff Present: City Manager Whitney McDonald, Christine Dietrick, City Attorney, Teresa Purrington, City Clerk
_____________________________________________________________________

1. CALL TO ORDER
A Regular Meeting of the San Luis Obispo City Council was called to order on August 20, 2024 at 5:30 p.m. in the Council Chambers, 990 Palm Street, San Luis Obispo, by Mayor Stewart.

2. PLEDGE OF ALLEGIANCE
Vice Mayor Pease led the Council in the Pledge of Allegiance.

3. PRESENTATIONS

3.a OATH OF OFFICE - CITY MANAGER WHITNEY MCDONALD
City Clerk Teresa Purrington administered the Oath of Office to the new City Manager, Whitney McDonald.

3.b SLO TRANSIT 50TH ANNIVERSARY PROCLAMATION
Mayor Stewart presented a proclamation in recognition of SLO Transit's 50th anniversary to Deputy Director Jennifer Rice on behalf of the Mobility Services Division.

3.c CITY MANAGER REPORT
City Manager Whitney McDonald provided a report on upcoming projects.

4. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
Public Comment:

Jeffery Specht
Tim Jouet

Page 11 of 229 ends

2 Tyler Coari
Shawna Stillwell
--End of Public Comment--

5. CONSENT AGENDA
Public Comments:

Brian Reynolds - Item 5e
John McKenzie - Item 5e
---End of Public Comment---
Motion By Council Member Francis
Second By Council Member Shoresman
To approve Consent Calendar Items 5a to 5k.

Ayes (5): Council Member Francis, Council Member Marx, Council Member Shoresman, Vice Mayor Pease, and Mayor Stewart
CARRIED (5 to 0)

5.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Waive reading of all resolutions and ordinances as appropriate.

5.b MINUTES REVIEW - JULY 9, 2024 AND JULY 16, 2024 COUNCIL

MINUTES
Approve the following minutes of the City Council:
 July 9, 2024 - Special Closed Session
 July 16, 2024 - Regular Meeting

5.c APPROVE A MILLS ACT HISTORICAL PROPERTY PRESERVATION AGREEMENT FOR THE BRECHEEN HOUSE AT 1133 PISMO STREET
(HIST-0211-2024)
Adopt Resolution No 11511 (2024 Series) entitled “A Resolution of the City Council of the City of San Luis Obispo, California, approving a Historic Property Preservation Agreement between the City and the owner of the Brecheen House at 1133 Pismo Street (Application No. HIST-0211-2024).”

5.d APPROVE A SIDE LETTER REGARDING PARAMEDIC INCENTIVE PAY TO THE JANUARY 1, 2024 THROUGH JUNE 30 2027, MEMORANDUM

OF UNDERSTANDING BETWEEN THE CITY OF SAN LUIS OBISPO

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3 AND THE INTERNATIONAL ASSOCIATION OF FIREFIGHTERS, LOCAL 3523
Adopt Resolution No. 11512 (2024 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving a Side Letter to the January 1, 2024 through June 30, 2027 Memorandum of Understanding between the City of San Luis Obispo and The International Association of Firefighters, Local 3523.”

5.e AWARD A CONSTRUCTION CONTRACT FOR THE LAGUNA LAKE
DOG PARK REVITALIZATION PROJECT, SPECIFICATION NO. 2001068

1. Award a Construction Contract to R. Burke Corporation for the Laguna Lake Dog Park Revitalization Project, Base Bid and Additive Alternate A, in the amount of $1,560,191.30; and

2. Approve a budget transfer of $485,000 from the Laguna Lake Park Improvements project account (2000057-01) to the Laguna Lake Dog Park Revitalization project account (2001068); and

3. Authorize City Engineer to approve Contract Change Orders up to the available project budget.

5.f ANNUAL SPECIAL TAX LEVY REPORT FOR THE COMMUNITY
FACILITIES DISTRICT NO. 2017-1 (AVILA RANCH) FOR FISCAL YEAR 2024-2025
Receive and file the Annual Special Tax Levy Report for the City of San Luis Obispo Community Facilities District No. 2017-1 (Avila Ranch) for Fiscal Year 2024-2025.

5.h SECOND READING AND ADOPTION OF ORDINANCE NO. 1737 (2024 SERIES) AMENDING TITLE 10, CHAPTER 36, OF THE MUNICIPAL CODE
Adopt Ordinance No. 1737 (2024 Series) entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Title 10, Chapter 36 (Designation of Residential Parking Permit Areas), of the Municipal Code modifying the sections pertaining to Dana Street Preferential Parking District.”

5.i APPROVAL OF CITY MANAGER CONTRACT AND APPOINTMENT OF

CITY MANAGER

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4 1. Adopt Resolution No. 11513 (2024 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving a Contract of Employment for City Manager”; and

2. Appoint Whitney McDonald as City Manager; and

3. Adopt a Regular Salary Schedule as required by California Public Employees Retirement System (CalPERS).

5.j ADVISORY BODY APPOINTMENT FOR AN UNSCHEDULED VACANCY

ON THE CULTURAL HERITAGE COMMITTEE
Confirm the appointment of Ivan Simon to the Cultural Heritage Committee (CHC) to fill an unscheduled vacancy with term ending March 31, 2027.

5.k APPROVAL OF THE FINAL MAP FOR TRACT 3136 PHASE 1, 3580 BULLOCK LANE (SBDV-0490-2019)
Adopt Resolution No. 11514 (2024 Series) entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving the Final Map for Tract 3136 Phase 1 (3580 Bullock Lane, SBDV-0490-2019),” and authorize the Mayor to execute a Subdivision Agreement in a form subject to the approval of the City Attorney.

5.g ANNUAL SPECIAL TAX LEVY REPORT FOR THE COMMUNITY
FACILITIES DISTRICT NO 2019-1 (SAN LUIS RANCH) FOR FISCAL YEAR 2024-2025
Council Member Marx declared a conflict on this item. (Council Member Marx recused from this item due to owning property in San Luis Ranch subdivision.)
Motion By Council Member Francis
Second By Council Member Shoresman
Receive and file the Annual Special Tax Levy Report for the City of San Luis Obispo Community Facilities District No. 2019-1 (San Luis Ranch) for Fiscal Year 2024-2025.

Ayes (4): Council Member Francis, Council Member Shoresman, Vice Mayor Pease, and Mayor Stewart
Recused (1): Council Member Marx
CARRIED (4 to 0)

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5 6. PUBLIC HEARING AND BUSINESS ITEMS

6.a POLICE DEPARTMENT 2023 ANNUAL REPORT AND MILITARY
EQUIPMENT USE (AB 481) ANNUAL UPDATE (Estimated Time: 60 minutes)
Police Chief Scott, Deputy Chief Brain Amoroso, and Deputy Chief Mickel provided an in-depth staff report and responded to Council questions.

Public Comments:

None
---End of Public Comment---
Motion By Council Member Marx
Second By Mayor Stewart
Receive and file the 2023 Police Department Annual Report and Assembly Bill 481 (Military Equipment Use) Annual Report Update.

Ayes (5): Council Member Francis, Council Member Marx, Council Member Shoresman, Vice Mayor Pease, and Mayor Stewart
CARRIED (5 to 0)

6.b INTRODUCE AN ORDINANCE AMENDING TITLE 6 (ANIMALS) OF THE SAN LUIS OBISPO MUNICIPAL CODE (Estimated Time: 30 minutes) Police Chief Scott and Deputy Chief Brain Amoroso provided an in-depth staff report and responded to Council questions.

Public Comments:

None
---End of Public Comment---
Motion By Mayor Stewart
Second By Council Member Francis
Introduce Ordinance No. 1739 (2024 Series) entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Title 6 (Animals) of the Municipal Code to adopt and incorporate by reference San Luis Obispo County Code Title 9 (Animals) and to retain certain city requirements regarding animals.” with the following change:

Amend SLOMC Sections 6.28.070 and 6.28.080 to permit bee keeping and animal breeding for educational purposes on school district owned

Page 15 of 229 ends

6 and designated properties and for agricultural purposes located within a Conservation/Open Space or Agriculture zoning district within the City.

Ayes (5): Council Member Francis, Council Member Marx, Council Member Shoresman, Vice Mayor Pease, and Mayor Stewart
CARRIED (5 to 0)

6.c INTRODUCE AN ORDINANCE TO AMEND TITLE 17 (ZONING

REGULATIONS) OF THE MUNICIPAL CODE TO ADD RESIDENTIAL

USES AS CONDITIONALLY ALLOWED WITH A MINOR USE PERMIT IN THE NEIGHBORHOOD COMMERCIAL (C-N) ZONE (CODE-0224-2024) (Estimated Time: 30 minutes)
Associate Planner Hannah Hanh provided an in-depth staff report and responded to Council questions.

Public Comments:

None
---End of Public Comment---
Motion By Vice Mayor Pease
Second By Council Member Shoresman
Introduce Ordinance No. 1740 (2024 Series) entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, approving an amendment to Table 2-1 (Uses Allowed by Zone) in Title 17 (Zoning Regulations) of the Municipal Code with an exemption from environmental review (CEQA) (CODE-0224-2024).”
Ayes (5): Council Member Francis, Council Member Marx, Council Member Shoresman, Vice Mayor Pease, and Mayor Stewart
CARRIED (5 to 0)

7. LIAISON REPORTS AND COMMUNICATIONS
Vice Mayor Pease attended the SLOCOG meeting.

Council Member Marx attended a neighborhood watch gathering in the San Luis Ranch development, the Mayor and Advisory Body Chair meeting, a neighbors night out in San Luis Ranch, the ribbon cutting at the North Broad street park, the IWMA Board meeting and the Investment Oversight Committee meeting.

Council Member Shoresman attended the Homeless Services Oversight Committee meeting, Labor breakfast at the Elks Lodge held by Assembly

Page 16 of 229 ends

7 Member Addis, and Welcome Home village meeting, toured the Anderson Hotel and volunteered at Concerts in the Plaza
Council Member Francis went to the Labor Presentation at the Mid State Fair, a Tobacco Coalition meeting, Student Community Liaison Committee meeting and CAPSLO monthly meeting.

Mayor Stewart attended the Mayor and Advisory Body Chair meeting, the Labor presentation at the Mid State Fair, the Duval park Monday meet-up, and the Student Community Liaison Committee meeting. She also visited Bubble Gum alley with Senator Laird and spoke at the Restorative Partner's event and did a ride-a-long with the Police Department.

8. ADJOURNMENT
The meeting was adjourned at 9:02 p.m. The City Council will hold a Special Closed Session Meeting on August 21, 2024 at 5:30 p.m. in the Council Hearing Room at City Hall. The next Regular Meeting of the City Council will be held on September 3, 2024 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.
_________________________
APPROVED BY COUNCIL: XX/XX/202X

Page 17 of 229 ends

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1 Council Minutes
August 21, 2024, 5:30 p.m.

Council Hearing Room, 990 Palm Street, San Luis Obispo
Council Members

Present:

1. CALL TO ORDER
A Special Meeting and Closed Session of the San Luis Obispo City Council was called to order on August 21, 2024 at 5:30 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo, by Mayor Stewart.

2. STUDY SESSION ITEM

2.a STUDY SESSION ON CENTRAL COAST COMMUNITY ENERGY –

PROPOSED AMENDMENTS TO JOINT EXERCISE OF POWERS

AGREEMENT REGARDING BOARD GOVERNANCE STRUCTURE
City Manager Whitney McDonald and Sustainability & Natural Resources Official Bob Hill provided an in-depth staff report and responded to Council questions.

Public Comments:

John Smigelski
Eric Veium
---End of Public Comment--
Motion By Council Member Francis
Second By Mayor Stewart
To appoint an ad hoc Subcommittee of Mayor Stewart and Council Member Marx to write a letter outlining the City of San Luis Obispo's concerns regarding the proposed amendments to the Joint Exercise of Powers Agreement for Central Coast Community Energy related to the

Page 19 of 229 ends

2 number and method of apportionment of seating Board Directors to its Policy and Operations Boards.

Ayes (5): Council Member Francis, Council Member Marx, Council Member Shoresman, Vice Mayor Pease, and Mayor Stewart
CARRIED (5 to 0)

ADJOURNMENT
The Study Session was adjourned at 7:04 p.m. to the Closed Session.

All City staff left the meeting.

Contract Attorney Judith Propp joined the meeting for the Closed Session.

3. CLOSED SESSION ITEM

4.a PUBLIC EMPLOYEE DISCIPLINE / DISMISSAL / RELEASE
Public Comments:

None
---End of Public Comment---
ACTION: Contract City Attorney Judith Propp indicated that the Council took no reportable action.

4. ADJOURNMENT
The meeting was adjourned at 8:18 p.m. The next Regular Meeting of the City Council will be held on September 3, 2024 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.

APPROVED BY COUNCIL: XX/XX/202X

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Item 5c
Department: Administration
Cost Center: 1021
For Agenda of: 9/3/2024
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Kevin Christian, Deputy City Clerk
SUBJECT: CITY’S ETHICS TRAINING LIST UPDATE AND BIENNIAL REVIEW AND AMENDMENTS TO THE CITY’S CONFLICT OF INTEREST CODE

RECOMMENDATION
Adopt two Draft Resolutions rescinding and replacing their current versions, entitled:

1. “A Resolution of the City of San Luis Obispo, Designating Local Agency Officials for the Purposes of California Government Code Section 53234, Listing the Officials and Advisory Bodies that Must Comply with Ethics Training Required Under Assembly Bill 1234” and

2. “A Resolution of the City Council of the City of San Luis Obispo, California, amending the City’s Conflict of Interest Code.”

POLICY CONTEXT
Ethics Update: Assembly Bill No. 1234, October, 2005, (AB1234) identifies certain elected officials, appointed Advisory Body members, and agency staff required to receive Ethics training on a biennial basis.

Conflict of Interest Update: A Statement of Economic Interest or “Conflict of Interest” filing is governed by the Political Reform Act (Government Code Sections 81000) and requires every local government agency to review and evaluate its Conflict-of-Interest Code biennially by October 1st.

DISCUSSION
Two of the major tools for maintaining the City’s culture of high ethical standards are transparency and education. Transparency is achieved with public filing of personal financial disclosures by City decision makers via a “Statement of Economic Interest,” as governed by the City’s “Conflict of Interest” code. Currently, the City requires over 100 positions to file, corresponding to over 140 staff, Advisory Body members, and elected officials. For the second piece, education, the City requires ethics training on an on-going basis every other year. Currently, this training is required for all elected officials, Department Directors, and several of Advisory Bodies, representing just under 20 unique positions for a total of approximately 50 staff, Advisory Body members, and elected officials.

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Item 5c
Ethics
In 2005, AB1234 imposed the mandate for two-hours of ethics training biennially for Local Agency (Agency) elected or appointed officials who are compensated for their service or are reimbursed for their expenses. It also provided the Agency the option of requiring certain employees to receive this training as well. Additionally, it requires that training courses meet specific requirements and to consult with the Fair Political Practices Commission (FPPC) and the Attorney General regarding any proposed ethics training course content. Between 2006, when AB1234 became effective and was codified in Government Code 53234, and April of 2013, the City Attorney provided comprehensive two-hour ethics training for certain elected and appointed City Officials, with the City Clerk maintaining those records as required by AB 1234. In 2013 Council adopted Resolution 10432 formalizing that certain City officials and Advisory Body members must participate in Ethics training, detailed in the staff report (4/2/2013 Item C9).

Due to the interconnectedness of ethics and financial interests, which are governed by the City’s Conflict of Interest code (COI - discussed below), it is recommended that all positions catalogued in the “Designated Filers” list of the COI, shall also be required to take ethics training biennially. It should be noted that the 2013 Staff Report recognized the confluence of Ethics and COI disclosure but ultimately did not include them at that time. It is essential to point out that certain City Officials and Advisory Body members are either not named on the Designated Filers list or not required to file a COI Statement but are otherwise required to receive ethics training (see “Other Considerations” below).

Therefore, the proposed recommended Ethics Training resolution (Attachment A) lists these positions specifically, while referring to the COI “Designated Filers” list for all remaining required positions. Along with the above noted listing modification, changes in the proposed resolution reflect the described reasoning for those changes.

Conflict-of-Interest
The Political Reform Act (PRA) of 1974 contains a general prohibition that no public official or employee at any level of state or local government shall make, participate in making, or in any way attempt to use their official position to influence a governmental decision in which they know or have reason to know they have a financial interest. A COI Code requires certain employees, who are most likely to be involved in government decision-making and where potential conflicts may be present, to file an annual disclosure form. The purpose of this form is to inform the employee and the public of potential conflicts of interest and situations where disqualification is mandated. The PRA requires that local agencies adopt a formal Conflict of Interest Code, review its Code biennially by October 1st in even numbered years, and make amendments if needed.

The three major components to the COI are: 1) Incorporation by reference of the terms of Government Code Section 18730 (Terms of the Code), 2) The positions that are required to file a Statement of Economic Interest “SEI”, Form 700, (List of Designated Positions), and 3) Specific Interests to be reported in a SEI (Disclosure Categories).

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Item 5c
Terms of the Code: The Fair Political Practices Commission (FPPC) advises that agencies are required to incorporate the provisions of California Code of Regulation §18730 by reference, along with appendices providing disclosure categories and listing of designated positions, to constitute the formation and promulgation of a Conflict-ofInterest Code. Regulation §18730 outlines the references to statutes and regulations that govern designated positions, disclosure categories, time of filing, contents of, period covered, manner of reporting, how interests are to be reported, definition of terms, disqualification as well as prohibition on receipt of honoraria, gifts, loans, and travel payments. The incorporation of Regulation §18730 provides the legal basis for the code to be a document that has force and effect. By incorporating the California Code of Regulation into the City’s Conflict of Interest Code, any amendment to the California Code adopted by the FPPC will automatically apply to the City Code. (Attachment B) List of Designated Positions: Following Council Action, June 4, 2024 – Item 5c, directing a review of the City’s Conflict of Interest Code, the City Clerk and all City Department Directors reviewed the current list of Designated Positions against the proposed updated list (Attachment C – legislative draft format) for their respective departments. The Designated Filer List of positions was examined for inclusion of new positions, possible title changes to existing positions, job responsibility modifications, and to remove titles of positions that may have been abolished (since the 2022 Code adoption). Multiple changes were found in several departments and have therefore been modified accordingly on the list.

Proposed Disclosure Categories: The FPPC advises that local codes should enumerate positions that “make or participate in the making” of government decisions, acting within the authority of their position, votes on a matter, obligates, or commits the agency to any course of action which may foreseeably have a material financial effect on any financial interest. Additionally, it further defines those employees “participate in governmental decisions” when - acting within the authority of their position and without significant and substantive or intervening review - the official negotiates, advises, or makes recommendations to the decision-maker regarding the governmental decision.

The FPPC has provided advice related to the development of disclosure categories and the need for “striking an appropriate balance between heading off potential conflicts of interest and an individual’s right to privacy.” The Commission notes that the most common problem in local codes is the requirement that employees disclose financial interests that are not related to the employee’s duties and area of authority. The review of the Categories has determined that no modifications are necessary since the last review, completed in September 2022.

Other Considerations
Positions Statutorily Required to File Conflict of Interest Disclosure: Council Members and appointed officials (including the City Manager, City Attorney and members of the Planning Commission) are not designated under this conflict-of-interest code because they are statutorily required to file conflict disclosures by Government Code Section 87200 (known as “87200 filers”).

Page 23 of 229 ends

Item 5c
The conflicts of interest code supplements those statutory requirements as to employees and members of City advisory bodies who are not 87200 filers. It is important to note that the list of filers includes members of the San Luis Obispo Parking Authority and the San Luis Obispo Public Financing Authority. Because the City Council also serves as both authorities, members of the Council are reminded to include these positions on their Assuming Office, Annual and Leaving Office, Statements of Economic Interest.

New Positions: With respect to newly created and temporary positions, the department director shall determine if a newly created position will make or participate in making governmental decisions on behalf of the City and if so, assign a disclosure category conforming to the position’s range of duties. Determinations shall be made in writing and provided to the City Clerk and the Human Resources Department. Such written determination shall include a description of the newly created position's duties and based upon that description, a statement of the extent of disclosure requirements given the range of duties. All such determinations are public records and shall be retained for public inspection in the same manner and location as this conflict -of-interest code. (Gov. Code§ 81008.) The City Clerk's office shall promptly enter the actual position title of the newly created position into its electronic SEI (Form 700) record management system and ensure that the name of any individual holding the newly created position is entered under that position title in the record management system. Additionally, within 90 days of the creation of a newly created position that must file statements of economic interests, the City shall update this conflict-of-interest code to add the actual position title in its list of designated positions. (Gov. Code§ 87306.)
The required review of the City’s Conflict-of-Interest Code has now been completed, determining that an amendment is required to update the gift value limitation to match the currently set valuation of the PRA ($590), to include new designated filer positions, to revise certain titles of existing positions, and to delete titles of positions that have been abolished. Attachment B contains text of the proposed resolution update for the Conflictof-Interest Code and Attachment C provides a legislative draft of the proposed “Designated Filers” listing. Upon approval, the listing will then be incorporated in full as Exhibit A to the proposed Resolution.

Previous Council or Advisory Body Action
The current ethics training requirement listing was adopted by City Council on April 2, 2013 by Resolution No. 10432 (2013 Series).

The current City Conflict of Interest code was adopted by City Council on September 20, 2022, by Resolution No. 11359 (2022 Series). As required by The PRA, the code reviewing body (City Council) directed the biennial review of the City’s Conflict of Interest Code be conducted at their June 4, 2024 meeting.

Public Engagement
Being on the agenda for the September 3, 2024 City Council meeting, all required postings and notifications for City Council Agendas have been followed. The public may comment on this item at or before the meeting.

Page 24 of 229 ends

Item 5c

CONCURRENCE
All City Department Directors have concurred with expanding the list of Ethics Training requirement to all those listed on the current Conflict-of-Interest designated filers lists.

They have also provided input/confirmation on the revised listing of designated filers which, accordingly, have been incorporated into the proposed revised list of designated positions and the City Attorney has reviewed and approved the code as presented.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines sec. 15378.

FISCAL IMPACT
Budgeted: N/A Budget Year: 2024-25
Funding Identified: N/A
Fiscal Analysis:

Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ $ $ $ N/A
State
Federal
Fees
Other:

Total $ $ $ $ N/A
At this time there is no fiscal impact for the update of the Ethics Filers training requirement, as free training is available via the FPPC. Unfortunately, there is uncertainty on the future possible costs as funding for this training has been cut from the California State budget.

However, there is a pending legislation to continue funding. With this uncertainty, staff have researched alternatives and found that the City’s current Conflict-of-Interest vendor, Netfile, may be used for ethics training and records maintenance. The cost to add these services to the City’s current contract with the additional staff and advisory body members added as proposed in the recommended ethics resolution update would be approximately $3,000 annually. Staff is not requesting additional funding pending the outcome of the legislation. Should the legislation not pass then staff would make the request for funding during the mid-year budget process. Otherwise, costs for maintaining records of the Conflict-of-Interest Code “Designated Filers,” are considered in the City Clerk’s annual budget.

Page 25 of 229 ends

Item 5c

ALTERNATIVES

1. Ethics Training – The City Council may direct amendments be made to the Ethics Training requirement listing, either to remain as stands in the current 2013 resolution or to expand beyond the suggestion to include all positions listed as “Designated Filers” for the Conflict-of-Interest Code.

2. Conflict-of-Interest Filing - The City Council may direct amendments be made to the proposed update to the City’s Conflict of Interest Code and/or Designated Filers list. If amendments are extensive and prevent the Council from approving the Resolution at the meeting, the amended code must be provided to Council for approval within 90 days.

ATTACHMENTS
A - 2024 Draft Resolution amending the City’s Ethics Training requirement list.

B - 2024 Draft Resolution amending the City’s Conflict of Interest Code C - 2024 List of Designated Positions (Legislative Draft)

Page 26 of 229 ends

R ______
RESOLUTION NO. _____ (2024 SERIES)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS

OBISPO, CALIFORNIA, DESIGNATING LOCAL AGENCY OFFICIALS

FOR THE PURPOSES OF CALIFORNIA GOVERNMENT CODE
SECTION 53234, LISTING THE OFFICIALS AND ADVISORY BODIES

THAT MUST COMPLY WITH ETHICS TRAINING REQUIRED UNDER
ASSEMBLY BILL 1234
WHEREAS, In California, state laws create a complex set of requirement laws that guide elected officials and agency staff in their service to their communities; and WHEREAS, Promoting understanding of and compliance with the laws governing public service ethics is necessary; and
WHEREAS, Assembly Bill 1234 was passed by the State Assembly and State Senate in August of 2005, signed by the Governor in October 2005 and codified, in part, at Government Code Section 53234, et seq.; and
WHEREAS, Government Code Section 53234 (c)(1) identifies certain positions that must comply with the required ethics training and defines a Local Agency Official as any member of a local agency "legislative body" or any elected official who receives any type of compensation, salary, or stipend or reimbursement for actual and necessary expenses incurred in the performance of official duties; and WHEREAS, Government Code Section 54952 (a) defines "legislative body" as the governing body of a local agency or any other local body created by state or federal statute and subsection (b) further defines "legislative body" as a commission, committee, board, or other body of a local agency, whether permanent or temporary, decision making or advisory, created by charter, ordinance, resolution or formal action of a legislative body; and
WHEREAS, Government Code Section 53234 (c)(2) requires any employee designated by a local agency legislative body to receive the training WHEREAS, A review of the designated employees required to receive Ethics training has been conducted, with the conclusion being that any employee or consultant listed on the City’s “Designated Filer” listing for the City’s Conflict of Interest Code shall also be required to receive Ethics training.

WHEREAS, Certain elected and appointed officials are not designated in the City’s Conflict of Interest Code as they are statutorily required to file conflict disclosures by Government Code Section 87200 (known as “87200 filers”) but they are required to receive Ethics training by AB 1234 and therefore shall be listed herein for this requirement.

Page 27 of 229 ends

Resolution No. ______ (2024 Series) Page 2
R ______
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo that:

SECTION 1. Resolution No. 10432 (2013 Series) is hereby rescinded.

SECTION 2. Pursuant to Assembly Bill 1234, the City Council of the City of San Luis Obispo does hereby designate the Local Agency Officials and Advisory Bodies listed in Exhibit A as officials required to participate in Ethics training pursuant to Government Code Section 53234.

SECTION 3. The City Council does further designate all employees, Advisory Body members, and consultants not designated by Section 2 but that are listed in the City’s Conflict of Interest Code on the “Designated Filers” list, to participate in Ethics training per Government Code Section 53234 (c)(2).

Upon motion of Council Member ___________, seconded by Council Member ___________, and on the following roll call vote:

AYES:

NOES:

ABSENT:

The foregoing resolution was adopted this _____ day of _______________ 2024. ___________________________
Mayor Erica A. Stewart
ATTEST:
___________________________
Teresa Purrington, City Clerk
APPROVED AS TO FORM:
___________________________
J. Christine Dietrick, City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ______________________. ___________________________
Teresa Purrington, City Clerk

Page 28 of 229 ends

Resolution No. ______ (2024 Series) Page 3
R ______

EXHIBIT A

LOCAL AGENCY OFFICIALS
DESIGNATED FOR AB 1234 TRAINING
ELECTED OFFICIALS:

Mayor
Council Members
APPOINTED OFFICIALS and DEPARTMENT HEADS:

City Manager
City Attorney
City Treasurer
ADVISORY BODIES:

Planning Commission
Tourism Business Improvement District Board
CITY CONFLICT OF INTEREST CODE FILES:

All “Designated Filers” as found in the City’s current Conflict of Interest Code.

Page 29 of 229 ends

Page 30 of 229 ends

R ______
RESOLUTION NO. _____ (2024 SERIES)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, AMENDING THE CITY’S CONFLICT OF

INTEREST CODE
WHEREAS, the Political Reform Act of 1974, “PRA” (Government Code Section 81000 et seq.) requires local government agencies to promulgate and adopt conflict of interest codes; and
WHEREAS, Resolution No. 11359 (2022 Series) adopted on September 20, 2022 amended the City’s Conflict of Interest Code, updating the Gift limit value and amending the List of Designated Positions and Disclosure Categories (Exhibit A); and WHEREAS, on June 4, 2024 the City Council directed the City Manager to conduct a review of the City’s code as required by The PRA which provides that “code-reviewing bodies” (the City Council) shall direct the review of all agency codes under their jurisdiction no later than July 1 of each even-numbered year; and WHEREAS, Council Members and appointed officials are not designated employees under this conflict of interest code because they are statutorily required to file conflicts disclosures by Government Code Section 87200 (known as “87200 filers”) and this conflicts code is intended to supplement those statutory requirements as to employees and members of certain advisory bodies who are not 87200 filers.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo that:

SECTION 1. Resolution No. 11359 (2022 Series) is hereby rescinded.

Page 31 of 229 ends

Resolution No. ______ (2024 Series) Page 2
R ______
SECTION 2. Pursuant to the Political Reform Act of 1974, Government Code Section 87300 et seq., and Section 18730 of Title 2 of the California Code of Regulations, the City Council adopts the model conflict of interest code promulgated by the Fair Political Practices Commission of the State of California as set forth in Section 18730 of Title 2 of the California Code of Regulations, which model conflict of interest code is incorporated herein by reference, and which, together with the City’s Disclosure Categories and List of Designated Positions collectively constitutes the City of San Luis Obispo’s Conflict of Interest Code, as set forth in Exhibit A and Appendices 1 and 2 of this Resolution. As the model conflict of interest code set forth in Section 18730 of Title 2 of the California Code of Regulations is amended from time to time by State law, regulatory action of the Fair Political Practices Commission, or judicial determination, the portion of the City’s Conflict of Interest Code comprising the model conflict of interest code shall be deemed automatically amended without further action to incorporate by reference all such amendments to the model conflict of interest code.

Upon motion of Council Member ___________, seconded by Council Member ___________, and on the following roll call vote:

AYES:

NOES:

ABSENT:

Page 32 of 229 ends

CONFLICT OF INTEREST CODE

CITY OF SAN LUIS OBISPO, CALIFORNIA
APPENDIX 2 LIST OF DESIGNATED POSITIONS

DESIGNATED POSITIONS DISCLOSURE CATEGORY
Committees/Commissions/Authorities:

Members of the Architectural Review Commission 3
Members of the Administrative Review Board 1
Members of the Construction Board of Appeals 1
Members of the Cultural Heritage Committee 3
Members of the Housing Authority 1
Members of the Human Relations Committee 4
Members of the Investment Oversight Committee 1
Members of the Parking Authority 1
Members of the Promotional Coordinating Committee 2, 4
Members of the Public Financing Authority 1
Administration Department
Assistant to the City Manager 2
City Clerk 2
Deputy City Manager 1
Diversity Equity Inclusion Manager 2, 4
Economic Development & Tourism Manager 2, 3, 4
Economic Development Manager 2, 3
Information Technology Manager 2, 3, 4
Information Services Supervisor 2
Network Services Supervisor 2
Policy and Project Manager 2, 3, 4
Public Communications Manager 2
Sustainability and Natural Resources Official 2, 3, 4
Sustainability Manager 2, 3, 4
Tourism and Community Promotions Manager 2, 4
City Attorney’s Office
Administrative Citation Hearing Officer 1
Assistant City Attorney 1
Deputy City Attorney 1

Page 33 of 229 ends

DESIGNATED POSITIONS DISCLOSURE CATEGORY
COI: Appendix 2, Designated Positions Page 2
Community Development Department
Building Permit Services Supervisor 3
Code Enforcement Supervisor 2, 3
Deputy Building Official 2, 3
Deputy Director of Community Development - City Planner 1 Deputy Director of Community Development – Chief Building Official 1 Director of Community Development 1
Housing Policy and Program Manager 2, 4
Housing Coordinator 4
Principal Planner 2, 3
Senior Planner 2, 3
Senior Civil Engineer 2, 3
Special Projects Manager 2, 3
Supervising Building Inspector 2, 3
Supervising Civil Engineer 2, 3
Urban Forestry Program Coordinator / City Arborist 2, 3 Community Services
Assistant City Manager 1
Business Services and Administrative Manager 2
CIP Process Improvement Manager 2, 3
Financial Analyst – Infrastructure Financing 3
Finance Department
Accounting Manager/Controller 2, 3
Deputy Director of Finance/City Controller 2, 3
Senior Accountant 2
Financial Analyst – Purchasing 2, 3
Financial Analyst – Revenue 3
Financial Analyst – ERP 3
Financial Analyst – Infrastructure Financing 3
Payroll Analyst 3
Principal Budget Analyst 2
Fire Department
Deputy Fire Chief 2, 3
Emergency Response Manager 4
Fire Battalion Chief 2, 3
Fire Chief 1
Fire Marshal Chief Building Official 2, 3
Fire Inspector II 2, 3
Fire Inspector III 2, 3
Human Resources Department
Director of Human Resources 2
Human Resources Manager 2

Page 34 of 229 ends

DESIGNATED POSITIONS DISCLOSURE CATEGORY
COI: Appendix 2, Designated Positions Page 3
Risk and Benefits Manager 2
Parks & Recreation Department
Director of Parks and Recreation 1
Recreation Manager (Community Services, Youth Services, and Public Art) 2 Recreation Manager (Aquatics, Facilities, & Golf) 2
Police Department
Chief of Police 1
Neighborhood Outreach Manager 2
Police CaptainDeputy Chief 2,3
Senior Business/Budget Analyst 2
Public Works Department
Accessibility and Process Improvement Manager 2
Active Transportation Manager 2
Capital Improvement Program Administrative Manager 2
Construction Engineering Manager 2
CIP Process Improvement Manager 2, 3
Deputy Director of Public Works City Engineer 2, 3
Deputy Director of Public Works Maintenance Operations 2, 3 Deputy Director of Public Works Mobility Services 2, 3, 4 Director of Public Works 1
Fleet Maintenance Supervisor 2
Mobility Services Business Manager 2, 3, 4
Parking Program Manager 2, 3
Parks Maintenance Supervisor 2
Senior Civil Engineer 2, 3
Streets Maintenance Supervisor 2
Supervising Civil Engineer 2, 3
Transit Manager 2, 3
Transportation Manager 2, 3
Urban Forest Supervisor/City Arborist 2, 3
Utilities Department
Deputy Director of Utilities Engineering and Planning 2, 3 Deputy Director of Utilities Wastewater 2, 3
Deputy Director of Utilities Water 2, 3
Director of Utilities 1
Environmental Programs Manager 2, 3
Laboratory Manager 2
Solid Waste and Recycling ManagerCoordinator 2
Stormwater Manager 2, 3
Utilities Business Manager 2
Financial Analyst 2
Utilities Engineer 2, 3
Utilities Special Projects Manager 2
Wastewater Collection System Supervisor 2
Wastewater Treatment Plant Supervisor 2
Water Distribution Chief Operator 2
Water Distribution System Supervisor 2
Water Resources Program Manager 2

Page 35 of 229 ends

DESIGNATED POSITIONS DISCLOSURE CATEGORY
COI: Appendix 2, Designated Positions Page 4
Water Resource Recovery Facility Chief Operator 2
Water Resource Recovery Facility Chief Maintenance Technician 2 Water Resource Recovery Facility Supervisor 2
Water Treatment Plant Chief Operator 2
Water Treatment Plant Chief Maintenance Technician 2
Water Treatment Plant Supervisor 2
Whale Rock Reservoir Supervisor 2
Other Positions:

Housing Authority Executive Director 1
Consultants 5

Page 36 of 229 ends

Item 5d
Department: Public Works
Cost Center: 6102
For Agenda of: 9/3/2024
Placement: Consent
Estimated Time: N/A
FROM: Matt Horn, Public Works Director
Prepared By: Hai Nguyen, Senior Civil Engineer
SUBJECT: AUTHORIZATION TO ADVERTISE SIERRA WAY SEWER
REPLACEMENT, SPECIFICATION NO. 2000539

RECOMMENDATION

1. Approve the project plans and specifications for Sierra Way Sewer Replacement, Specification Number 2000539; and

2. Authorize staff to advertise for bids; and

3. Authorize the City Manager to award the Construction Contract pursuant to Section

3.24.190 of the Municipal Code, if the lowest responsible bid is within the publicly disclosed funding amount of $3,500,000; and

4. Authorize the City Engineer to approve Contract Change Orders up to the available project budget and any amended budget subsequently approved by the City Manager up to $200,000.

POLICY CONTEXT
The City Council approved the Wastewater Collection System Infrastructure Renewal Strategy in January 2016. The plan identified a strategy for prioritizing pipeline replacement in the wastewater collection system to serve existing customers and future development in the City.

On May 17, 2022, Council approved a Purchasing Policy Update to the Financial Management Manual that requires Council approval for Public Projects that cost over $200,000.

DISCUSSION
Background
Replacement and rehabilitation of wastewater collection (sewer) pipes is part of an ongoing program to maintain aging and deteriorating infrastructure. This program has several objectives: 1) ensure reliable removal of wastewater; 2) reduce the need for emergency repairs; 3) reduce the need for preventative maintenance; and 4) ensure uninterrupted wastewater flow without health or environmental hazards from wastewater leakage. This project will accomplish these objectives for a portion of the City’s wastewater collection system.

Page 37 of 229 ends

Item 5d
The Project
The project plans (Attachment A) and specifications (Attachment B) propose to replace 4,252 linear feet of sewer main in the capacity constrained areas located on Sierra Way, Ella Street, Ruth Street, George Street and Henry Street. The existing sewer pipes planned for replacement work have been video inspected and confirmed to have reached the end of their useful life. This high priority project has been a coordination effort over the past three years to increase capacity reliability of sewer services to the community hospital (French Hospital).

The project plans and specifications include an additive alternate bid to install 350 linear feet of sewer main by open trenching along Bishop Street (Additive Alternative A). The installation of the sewer main as part of the additive alternate along Bishop Street and east of Johnson Avenue will provide sewer services to the Welcome Home Village project that is planned to be constructed on San Luis Obispo County-owned property on the corner of Johnson Avenue and Bishop Street. This additive alternate may be eligible for future grant opportunities, which are currently being investigated by the County of San Luis Obispo, which is the lead agency for the Welcome Home Village project. The strategy is to award the Base Bid and Additive Alternative A if the lowest responsible bid is within the publicly disclosed funding amount of $3,500,000. Future cost recovery from the County will be determined once the cost of items of work for Additive Alternative A is known.

Previous Council or Advisory Body Action
This Project was identified in the 2021-23 Financial Plan that was approved by Council with a budget of $1,850,000. Council also adopted the FY 2024-25 Supplement Budget and approved an additional $2,200,000 for the project on June 4, 2024.

Public Engagement
Public engagement was conducted during the initial identification of this Project to be included in the 2021-23 Financial Plan. In addition, public comment was open at the Council Meeting when the 24-25 Supplemental Budget was approved.

CONCURRENCE
This project has the concurrence of the Utilities Department.

ENVIRONMENTAL REVIEW
The project is categorically exempt from environmental review under Section 15303 (New Construction or Conversion of Small Structures) and 15304 (Minor Alterations of Land) because the project consists of the replacement and extension of existing sewer mains, including trenching, backfilling, and restoration of the existing streets. No tree removal is proposed. A Notice of Exemption will be filed through the Community Development Department.

Page 38 of 229 ends

Item 5d

FISCAL IMPACT
Budgeted: Yes Budget Year: 2021-23
Funding Identified: Yes
Fiscal Analysis:

Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund
State
Federal
Fees
Sewer Fund: $4,006,335 $4,006,335 $0 N/A
Total $4,006,335 $4,006,335 $0 N/A
Sierra Way Sewer Replacement (2000539)
Base Bid Estimate $3,207,000
Add Alt A Estimate $293,000
Contingencies $500,000
Material Testing $6,000
Printing $335
Total Cost of Project $4,006,335
Total Available Funding $4,006,335
Remaining Balance $0
The project is structured with a Base Bid and one Additive Alternative to maximize the scope of work within available funding. The strategy is to clearly define work and cost of the City’s base project and any additional cost associated with serving the Welcome Home Village project (Additive Alternative A), which will provide necessary information for grant applications or future cost recovery from the County. Funding for this project is available in the Project Account (2000539) which has a current balance $4,006,335 and will provide sufficient funding to support the project costs.

Page 39 of 229 ends

Item 5d

ALTERNATIVES

1. Deny or defer approval to advertise. The City Council may choose to deny or defer the approval to advertise this project. Staff does not recommend this option, as the sewer mains serve the community hospital with sewer mains reaching the end of useful life and pose a high risk of catastrophic failure, requiring expensive repairs.

2. Remove Additive Alternative A from the project. The City Council may choose to approve the base bid for advertisement and remove Additive Alternative A from the project. Staff does not recommend this option as the proposed sewer main included with Additive Alternative A is necessary to provide sewer services for the Welcome Home Village.

ATTACHMENTS
A - Project Plans (Spec. 2000539)
B - Project Specifications (Spec. 2000539)

Page 40 of 229 ends

index to plans
sheet no. description
san luis obispo county, california
SPECIFICATION NO. DATE SHEET
2000539 FILE NO./LOCATION 1 of 11

SIERRA WAY

SEWER REPLACEMENT
AUGUST 2024

DEAD OR UNUSED SEWER LATERAL, VERIFY
CONDITION. ABANDON IN PLACE IF DEAD,
UNUSED, OR CAPPED.

CONNECT SEWER LATERALS AND MARK TOP OFCURB WITH THE LETTER "S" PER ENG. STD. 6810.

DS DS
SS SS

1. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR OR PERMITTEE TO CONTACT "UNDERGROUND SERVICE ALERT U.S.A." TOLL FREE AT 1-800-227-2600 FORTY-EIGHT (48)

HOURS PRIOR TO START OF CONSTRUCTION, FOR LOCATION OF POWER, TELEPHONE, OIL AND NATURAL GAS UNDERGROUND FACILITIES. CONTRACTOR OR PERMITEE SHALL ALSO CONTACT THE APPROPRIATE AGENCY FOR THE LOCATION OF CABLE T.V., WATER, SEWER, DRAINAGE OR UNDERGROUND FACILITIES.

2. THE CONTRACTOR SHALL POSSESS A CLASS "A" OR "C-34" LICENSE AT THE TIME OF BID OPENING.

3. TIE OUT CENTERLINE MONUMENTS BEFORE WORK AND REPLACE IF DISTURBED IN ACCORDANCE WITH THE LAND SURVEYORS ACT, AND SECTION 5-1.36E, REPLACE MONUMENT AND WELL PER ENG. STD. 9020.

4. THE CONTRACTOR MUST REPLACE ALL PAVEMENT STRIPES, MARKINGS, AND MARKERS DISTURBED DURING CONSTRUCTION. ALL PAVEMENT STRIPES AND MARKINGS WITHIN 5 FEET OF THE DISTURBED AREA MUST BE REPLACED. ALL STRIPING IS PER STATE STANDARD PLANS AND PER PER ENGINEERING STANDARD SPECIFICATION 84-1.01A.

5. SEWER MAIN WITH LESS THAN 1% SLOPE MUST BE INSTALLED WITH FLOAT ROCK AS BEDDING AND INITIAL BACKFILL. SEE ENG. STD. 6020, NOTE 10 FOR ADDITIONALREQUIREMENTS.

6. CONNECT EXISTING VCP SEWER MAIN TO NEW MANHOLE WITH 3 FOOT PVC STUB AND STRONG BACK RC COUPLINGS.

7. CONNECT EXISTING HDPE SEWER MAIN TO NEW MANHOLE WITH 3 FOOT HDPE STUB AND FUSED COUPLINGS OR BUTT FUSION.

8. CONNECT EXISTING PVC SEWER MAIN TO NEW MANHOLE WITH 3 FOOT PVC STUB AND PVC COUPLINGS.

9. ALL PVC AND HDPE PIPE CONNECTIONS MUST BE MADE WITH POLY-CAM SERIES 731 COUPLINGS OR APPROVED EQUAL.

10. ALL PIPE LENGTHS ARE APPROXIMATE. THE CONTRACTOR IS RESPONSIBLE FOR VERIFYING ALL PIPE LENGTHS.

11. APPROXIMATE LOCATION OF LATERALS ARE SHOWN ON PLANS. LOCATING LATERALS IS

THE RESPONSIBILITY OF THE CONTRACTOR AND ANY DAMAGE TO A LATERAL MUST BE REPAIRED IMMEDIATELY AND AT NO COST TO THE CITY.

12. ALL NEW MANHOLE MUST BE COATED PER SECTION 77-3.03D OF THE PROJECT SPECIAL PROVISIONS.

Reference Documents:

City Standard Specifications - 2020 EditionCity Engineering Standards - 2020 Edition 1 2
3 4
56 7
89 1011

COVER SHEET

HENRY STREET

GEORGE STREET

RUTH STREETELLA STREETELLA STREET

SIERRA WAYSIERRA WAYSIERRA WAY

BISHOP STREETBISHOP STREET
SEWER MANHOLE FLOW DIAGRAMSCHEMATIC. TROUGH VARIES WITH PIPE LAYOUT. ARROWS INDICATE FLOW DIRECTION.
(E) STORM DRAIN(E) SEWER(E) WATER(E) GAS(E) OIL
SD SD
SS SS
W W
G GO O
(E) TELEPHONE(E) FIBER OPTIC

ABANDONED SEWERABANDONED WATER
T T
FO FO
AS AS
AW AW
Project Locations

APPROVED BY
No. C 79870
BRIAN A. NELSON

C I V I L
Brian A. Nelson, City Engineer R.C.E. C79870 Approved Date

SIZE & INV

Page 41 of 229 ends

250
255
260
265
270
275
280
250255260265270275280
59+75 60+00 60+25 60+50 60+75 61+00 61+25 61+50 61+75 62+00 62+25 STA. 62+04.89
(N) L10-37
RIM = 275.89'
10" IN 267.50' (NE)
8" IN 267.50' (SW)
10" OUT 267.40' (NW)
STA. 60+09.68
(N) SSMH L10-28
RIM = 256.75'
10" IN 249.80' (SE)
6" IN 249.70' (NE)
8" OUT 249.80' (NW)
(E) 8" HDPE Pipe
(N) 196' - 10" HDPE SEWER, S = 9.02% BY OPEN TRENCHING & REMOVE (E) 6" VCP SEWER (E) 8" PVC WATER

GGGGGGGGGGGGGGGGGG

SD SD SD SD
SD
SD
SD
SD
SD
SD
SD
W
W
W W
W

SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS

SS SS SS SS SS SS SS SS

SS SS SS SS

AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW W W W W AW AW AW AW W W W W W W W W W W W W W W W W W AW AW AW AW AW AW AW AW AW AW AW AW AW AW W W W W W W W W W W W W W W W W W W W W W W W W W W W

SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS
DU DU
DU DU
SS SS
DU DU
DU DU
SS SS
DU DU
SS

SSSSSSSS
G G
G G G
G

G G G G
GGG

GGGGGGGG

GGGGGGGGG
G
60 + 00 61+ 00 (N) 196' - 10" HDPE SEWER 62 + 00
STA 60+09.68
(N) SSMH L10-28
RIM = 256.75'
STA 62+04.89
(N) L10-37
RIM = 275.89'
(N) 189' - 8" HDPE SEWER

HENRY ST

GEORGE ST
(E) 8" HDPE SEWER
(E) 2" GAS
(E) 8" PVC WATER
(E) 6" VCP SEWER
ABANDONED (E) 4" WATER
(E) 8" DI WATER
(E) 12" SD
(E) 8" PVC WATER
ABANDONED (E) 2" WATER
(E) 2" GAS
(E) 8" PVC WATER
ABANDONED (E) 2" WATER
(N) 490' - 10" HDPE SEWER
(E) 2" GAS
40'
6' 14' 20'
(E) UNDERDRAIN

REMOVE AND REPLACE
SSMH L10-28
PER ENG. STD. 6610
8" OUT 249.70 10" IN 249.80
6" IN 249.80

REMOVE AND REPLACE
SSMH L10-37
PER ENG. STD. 6610
10" OUT 267.40
10" IN 267.50
8" IN 267.50
STA. 68+11.18
(N) SSCO L10-42
RIM = 281.00'
8" OUT 276.00' (NE)
BY OPEN TRENCHING & REMOVE (E) 6" VCP SEWER (N) 189' - 8" HDPE SEWER, S = 4.50% STA. 70+00.00
(N) L10-37
RIM = 275.89'
10" IN 267.50' (NE)
8" IN 267.50' (SW)
10" OUT 267.40' (NW)
(N) 490' - 10" HDPE SEWER, S = 1.12% BY OPEN TRENCHING & REMOVE (E) 6" VCP SEWER (E) STORM

UNDERDRAIN
(E) 8" DI WATER
260
265
270
275
280
285
290
68+00 68+25 68+50 68+75 69+00 69+25 69+50 69+75 70+00 70+25 70+50 70+75 71+00

G G G G G G G G G G G G G G G G G G G G G G G G G G G G SD
SD
SD
SD
SD
SD
SD
W W W

SS SS SS SS SS SS SS SS SS

AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW

WWWWWWWW

AW AW AW AW AW AW AW AW

WWWWWWWWW

AW AW AW AW AW AW AW

W W W W W W W W W W W W W W W W W W W W W W W W W W W W W

SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS

DU DUSS SSDU DU

SS SSDU DU
DU
SS
SS
SS
SS
SS
DU DU
DU DU
SS
SS
GGGG
+ 00 69 + 00 70 + 00 71+
(N) 196' - 10" HDPE SEWER
(N) 189' - 8" HDPE SEWER
STA 68+11.18
(N) SSCO L10-42
RIM = 281.00'
STA 70+00.00
(N) L10-37
RIM = 275.89'

GEORGE ST

HENRY ST
(E) 8" DI WATER
ABANDONED (E) 4" WATER
(E) 8" DI WATER
ABANDONED (E) 4" WATER
ABANDONED (E) 2" WATER
(E) 8" PVC WATER(E) 2" GAS
ABANDONED (E) 2" WATER
(E) 8" PVC WATER(E) 2" GAS
(N) 490' - 10" HDPE SEWER
(E) UNDERDRAIN
32'
7' 4' 6' 13' 3'

REMOVE AND REPLACE
SSMH L10-37
PER ENG. STD. 6610
8" IN 267.50
10" OUT 267.40
10" IN 267.50

REMOVE AND REPLACE
SSCO L10-42
PER ENG. STD. 6710
8" OUT 276.00

REPLACE (E) CROSS
GUTTER PER ENG. STD. 4310

REPLACE (E) CROSS
GUTTER PER ENG. STD. 4310
0 SCALE IN FEET
20 40

HENRY STREET
2 HORIZ1" = 20'
VERT 1" = 4'
SEE SHEET 3

SEE RIGHT
0 SCALE IN FEET
20 40

SEE LEFT
MATCHLINE - STA. 71+00.00: SEE SHEET 3 MATCHLINE - STA. 71+00.00: SEE SHEET 3 CITY SPECIFICATION NO.DATE:

PROJECT TITLE:

SHEET TITLE:
of
SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:SCALE:PLAN FILE NO. / LOCATION HN

SIERRA WAY SEWER REPLACEMENT
HN
MG
BN
AUGUST 2024
2000539
11 APPROVED: XXXX

Page 42 of 229 ends

G
GG
GGGG
G

G G G G

GGGGGGGGGG

G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G

SS SS SS SS SS SS SS
SS

SS SS SS

SS SS SS SS SS
W W W

AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW A

W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W

AW AW AW AW AW AW AW AW AW

AW AW AW AW AW AW AW W W W W W W W

WWWWWWWWWWW
WW
WW
WW
WW
WW
WW
WW
WW

WW SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS
DU
SS
SS
SS
DU
SS
DU
SS
SS
DU DU
SS SS
DU DU
DU DU
SS SS
DU DU
SS
SS
SS SS
DU DU
SS
DU
DU

DU DU DU
GGGGGG
GG
GG
GG
G
G G G
G G
G G
(E) 2" GAS
+ 00 72 + 00 73 + 00 74 + 00 75 + 00
(N) 490' - 10" HDPE SEWER
STA 74+89.84
(N) SSMH L10-23
RIM = 279.43'
(N) 192' - 8" HDPE SEWER

GEORGE ST

RUTH ST
32'
7' 4' 6' 13' 3'
32'
7' 4' 6' 13' 3' ABANDONED (E) 2" WATER (E) 8" PVC WATER (E) 2" GAS ABANDONED (E) 2" WATER (E) 8" PVC WATER (E) 2" GAS (N) 490' - 10" HDPE SEWER (N) 295' - 8" HDPE SEWER ABANDONED (E) 2" WATER (E) 8" PVC WATER (E) 8" PVC WATER
ABANDONED (E) 4" WATER
(E) 8" VPC SEWER
(E) 2" GAS
ABANDONED (E) 4" WATER
(E) 2" GAS
(E) 8" PVC WATER

REMOVE AND REPLACE
SSMH L10-23
PER ENG. STD. 6610
10" OUT 273.00
8" IN 273.10
8" IN 273.10

REPLACE (E) CROSS
GUTTER PER ENG.STD. 4310
(N) 490' - 10" HDPE SEWER, S = 1.12% BY OPEN TRENCHING & REMOVE (E) 6" VCP SEWER (N) 295' - 8" HDPE SEWER, S = 0.95% BY OPEN TRENCHING & REMOVE (E) 6" VCP SEWER STA. 74+89.84
(N) SSMH L10-23
RIM = 279.43'
8" IN 273.10' (NE)8" IN 273.10' (SE)
10" OUT 273.00' (SW)
(E) 2" GAS
(E) 8" PVC WATER
265
270
275
280
285
290
295
71+00 71+25 71+50 71+75 72+00 72+25 72+50 72+75 73+00 73+25 73+50 73+75 74+00 74+25 74+50 74+75 75+00 75+25 75+50 0 SCALE IN FEET
20 40

GEORGE STREET
3 HORIZ1" = 20'
VERT 1" = 4'
SEE SHEET 4
MATCHLINE - STA. 71+00.00: SEE SHEET 2
MATCHLINE - STA. 75+50.00: SEE SHEET 4
MATCHLINE - STA. 71+00.00: SEE SHEET 2
MATCHLINE - STA. 75+50.00: SEE SHEET 4
CITY SPECIFICATION NO.DATE:

PROJECT TITLE:

SHEET TITLE:
of
SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:SCALE:PLAN FILE NO. / LOCATION HN

SIERRA WAY SEWER REPLACEMENT
HN
MG
BN
AUGUST 2024
2000539
11 APPROVED: XXXX

Page 43 of 229 ends

STA. 77+85.05
(N) SSMH L10-14
RIM = 280.25'
6" IN 276.00' (NE)
8" OUT 275.90' (SW)
(N) 295' - 8" HDPE SEWER, S = 0.95% BY OPEN TRENCHING & REMOVE (E) 6" VCP SEWER

REMOVE (E)
MH L10-17
(E) 6" VCP
SEWER

G G G G G G G G G G G G G G G G G G
SD
SD
SD
SD
SD
SD
SD
SD

SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS

W W W W W W W W W W W W W W W W W W W W

AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW

SS SS SS SS SS SS SS
WW
WW
WW
WW
DU DU
SS SS
SS
DU
SS
SS
SS SS
SS SS
SS
SSSS
SS
SS SS
GGG
GG
GG
GG
GG
76 + 00 77 + 00 78 + 00
STA 77+85.05
(N) SSMH L10-14
RIM = 280.25'
(N) 295' - 8" HDPE SEWER

REMOVE (E)
MH L10-17

GEORGE ST
ABANDONED (E) 2" WATER
(E) 8" PVC WATER(E) 2" GAS
32'
7' 4' 6' 13' 3'

REMOVE AND REPLACE
SSMH L10-14
PER ENG. STD. 6610
8" OUT 275.90 6" IN 276.00
75+50 75+75 76+00 76+25 76+50 76+75 77+00 77+25 77+50 77+75 78+00 270
275
280
285
290
295
300
GGGGG
GGGG
GGG
GGGGGG
GGG
GG
GG
GG

G G G G G G G G G G G G G G G G G G

GGGGGGGG
G

G G G G
GG
GGGG
GGG

SS SS SS SS SS SS SS SS SS SS
G
GG
GG
GG
GG
T
TT
TT

SS SS SS SS SS SS SS SS SS W W W W W W W
W

AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW W W W W W W W W W W W W W W W W W W

AW AW AW AW AW AW AW
W
W
W
W
W
W
W
W
W
WWWW
WWWW

AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW

W W W W W W W W W W W W W W W W W W W W W W W
W W
W WW W
W W W
WWW
W W
W W

SS SS SS SS SS SS SS

SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SSSS DU DU DU DU SSDU SS
DU
SS

SS SS SS

DU DU DU
DU DU
DU
DU DU

DU DU DU

SS SS SS

SS SS SSSS SS SS
G
G
G G
GG
GG
GGG
G G
G G
G G
TT
TT
TTT
TTT
TT
TTT
TTT
TT
TTT
TTT
TT
TT
(E) 2" GAS
90 + 00 91+00 92 + 00
(N) 192' - 8" HDPE SEWER
STA 91+96.87
(N) SSMH L10-27
RIM = 297.63'

RUTH ST

GEORGE ST

ELLA ST
(E) 8" PVC WATER
ABANDONED (E) 2" WATER
(E) 2" GAS
(N) 490' - 10" HDPE SEWER
(E) 8" PVC WATER
ABANDONED (E) 2" WATER
(N) 295' - 8" HDPE SEWER
(E) 8" PVC WATER
ABANDONED (E) 4" WATER
(E) 2" GAS
(N) 192' - 8" HDPE SEWER
(E) 8" PVC WATER
ABANDONED (E) 4" WATER
(E) 2" GAS
40'
10' 14' 11' 5' STA 90+05.22
(N) SSMH L10-23
RIM = 279.43'
(E) 10" GAS
(N) 411' - 8" HDPE SEWER
(E) 3" GAS
(E) 8" DI WATER
(E) 10" GAS
(E) 12" PVC WATER
ABANDONED (E) 6" WATER
(N) 250' - 8" HDPE SEWER
(E) 3" GAS
(E) 8" DI WATER

REMOVE (E) SSCO

REMOVE AND REPLACE
SSMH L10-23
PER ENG. STD. 6610
10" OUT 273.00
8" IN 273.10
INSTALL (N) SSMH L10-27
PER ENG. STD. 6620
8" OUT 282.95
8" IN 292.00
283.05 (DROP)
8" IN 273.10
8" IN 283.05
275
280
285
290
295
300
305
275280285290295
300305
90+00 90+25 90+50 90+75 91+00 91+25 91+50 91+75 92+00 92+25 STA. 90+05.22
(N) SSMH L10-23
RIM = 279.43'
8" IN 273.10' (NE)8" IN 273.10' (SE)
10" OUT 273.00' (SW)
(N) 192' - 8" HDPE SEWER, S = 5.14% BY OPEN TRENCHING & REMOVE (E) 6" VCP SEWER STA. 91+96.87
(N) SSMH L10-27
RIM = 297.63'
8" IN 292.00' (SW)
8" IN 283.05' (NE)
8" OUT 282.95' (NW)

REMOVE (E)
SSCO L10-27
8" IN 283.05' (DROP),
(E) 2" GAS
(E) 10" HP GAS
(E) TELE
270
275
280
285
290
295
300
0 SCALE IN FEET
20 40

RUTH STREET
4 HORIZ1" = 20'
VERT 1" = 4'
MATCHLINE - STA. 75+50.00: SEE SHEET 3 MATCHLINE - STA. 75+50.00: SEE SHEET 3 0 SCALE IN FEET
20 40
SEE SHEET 6
CITY SPECIFICATION NO.DATE:

PROJECT TITLE:

SHEET TITLE:
of
SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:SCALE:PLAN FILE NO. / LOCATION HN

SIERRA WAY SEWER REPLACEMENT
HN
MG
BN
AUGUST 2024
2000539
11 APPROVED: XXXX
SEE SHEET 3

SEE LEFT

Page 44 of 229 ends

STA. 97+56.30
(N) SSMH L10-27
RIM = 297.63'
8" IN 292.00' (SW)8" IN 283.05' (NE)8" OUT 282.95' (NW) STA. 93+45.15
(N) SSCO L10-43
RIM = 301.64'
8" OUT 294.50' (NE)
(N) 250' - 8" HDPE SEWER, S = 0.50% BY OPEN TRENCHING & REMOVE (E) 6" VCP SEWER (N) 411' - 8" HDPE SEWER, S = 0.61% BY OPEN TRENCHING & REMOVE (E) 6" VCP SEWER , 8" IN 283.05' (DROP)
(E) 2" GAS
(E) 8" PVC WATER

G G G G G G G G G G

G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G
G
G
G
G
G
G
G
G
SS

G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G

T T T T T T

W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W

AW AW AW AW AW AW AW AW

W W W W W W W W W

AW AW AW AW AW AW AW AW AW
W
W
W
W
W
W
W
W
W
W
W
W
W
W W W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W

SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS

SS SS SS
SS SS
DU DU
SS SS
DU DU
DU
DU DU
SS SS
DU DU

DU DU DU

SS SS SS

SS SS SS
SS SS
SS SS
SS SS
SS SS
SS SS
SS SS
SS SS
SS SS
SS SS
SS SS
SS SS
G G
G G G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G

GGG T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T

T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T 94 + 00 95 + 00 96 + 00 97 + 00 98 + 00
STA 93+45.15
(N) SSCO L10-43
RIM = 301.64'
STA 97+56.30
(N) SSMH L10-27
RIM = 297.63'

ELLA ST

RUTH ST
ABANDONED (E) 4" WATER
(N) 192' - 8" HDPE SEWER
(E) 2" GAS
(E) 8" PVC WATER

REPLACE (E) SPEED TABLE
PER ENG. STD. 7325
(N) 411' - 8" HDPE SEWER
(E) 10" GAS(E) 3" GAS(E) 8" DI WATER
(E) 10" GAS(E) 3" GAS(E) 8" DI WATER
(N) 411' - 8" HDPE SEWER
40'
5' 12' 10' 13' (N) 250' - 8" HDPE SEWER (E) 10" GAS (E) 3" GAS (E) 8" DI WATER (E) 12" PVC WATER ABANDONED (E) 6" WATER

REMOVE AND REPLACE
SSCO L10-43
PER ENG. STD. 6710
8" OUT 294.50
INSTALL (N) SSMH L10-27
PER ENG. STD. 6620
8" OUT 282.95
8" IN 292.00
283.05 (DROP) 8" IN 283.05
93+25 93+50 93+75 94+00 94+25 94+50 94+75 95+00 95+25 95+50 95+75 96+00 96+25 96+50 96+75 97+00 97+25 97+50 97+75 98+00 98+25 98+50 98+75 280
285
290
295
300
305
310
0 SCALE IN FEET
20 40

ELLA STREET
5 HORIZ1" = 20'
VERT 1" = 4'
SEE SHEET 4
MATCHLINE - STA. 71+00.00: SEE SHEET 2
MATCHLINE - STA. 98+75.00: SEE SHEET 6
MATCHLINE - STA. 71+00.00: SEE SHEET 2
MATCHLINE - STA. 98+75.00: SEE SHEET 6
CITY SPECIFICATION NO.DATE:

PROJECT TITLE:

SHEET TITLE:
of
SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:SCALE:PLAN FILE NO. / LOCATION HN

SIERRA WAY SEWER REPLACEMENT
HN
MG
BN
AUGUST 2024
2000539
11 APPROVED: XXXX

Page 45 of 229 ends

STA. 101+06.83
(N) SSMH L10-21
RIM = 290.66'
8" IN 285.00' (NE)8" IN 285.00' (E)8" OUT 284.90' (SW)
STA. 103+86.74
(N) SSMH L10-13
RIM = 295.00'
8" IN 286.50' (SE)
6" IN 290.60' (NE)
8" OUT 286.40' (SW)
(N) 280' - 8" HDPE SEWER, S = 0.50% BY OPEN TRENCHING & REMOVE (E) 6" VCP SEWER STA. 100+05.85
(N) SSMH L10-24
RIM = 293.03'
8" IN 284.40' (NE)8" IN 287.90' (SE)8" OUT 284.30' (SW) REMOVE
(E) MH

REMOVE (E)MH
(N) 101' - 8" HDPE SEWER, S = 0.50% BY OPEN TRENCHING & REMOVE (E) 6" VCP SEWER (

REMOVE (E) MH

CONNECT TO (E)
6" PVC SEWER
(E) 38"X48"

BOX CULVERT
6" IN 286.50' (DROP),
, 8" IN 284.40' (DROP)
(E) TELE
(E) 8" PVC
STORM

G G G G G G G G G G G
G
G
G
G
G
G
G
G
G

G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G

T T T T T T T T T T T T T T T T T T T T T T T T T

T T T T T T T T T T T T T T T T T T
AW
AW
AW
AW
AW
SD

SD SD SD SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD

SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD SD
SD
SD SD
SD
SD
SD

SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS
SS
SS
SS
SS
SS
SS
SS
SS
EE
EE

T T T T
T
T
T
TT
T T T

G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G

G G G G G G

W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W

AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW

W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W

W W W W W W W W W

AW AW AW AW AW AW AW AW AW AW

W W W W W W W W W W W
W
W
W
W
W
W
W
W

SS SS SS SS SS SS SS SS
S
W W
W
W
TTTT

AW AW AW AWG

GGGGGGGGG
SS
SS
SS
SS
SS
SS
SS
SS
S
W
W
W
WW
WW
WWW
W
WW
WW
WW
G
G
G
W
W
SS
W
W
W
W
W
W
W
W
SS
DU DU
SS SS

DU DU DU

SS SS SS

DU DU DU
DU DU
SS SS
SS SS

SS SS SS

SS SS SS
SS SS
SS SS
SS SS
DU
DU
DU
G
G
G
G
G
G
GG
GG
GG
GG
GGG
GGG
GGG
G
G
G
G
G
G
G G
T
T
T
T
T
T
T

T T T T T T T T T T T T T T T T T T T
T
T

SD SD SD SD SD SD SD SD SD SD SD

SD SD SD
SD
SD
SD
G
G
G
G
G
G
G
99 +00 100 + 00 101+ 00 102 + 00 103 + 00 104 + 00
+
110
00 1
STA 101+06.83
(N) SSMH L10-21
RIM = 290.66'
(N) 280' - 8" HDPE SEWER
STA 103+86.74
(N) SSMH L10-13
RIM = 295.00'
(N) 242' - 8" HDPE SEWER
STA 100+05.85
(N) SSMH L10-24
RIM = 293.03'
REMOVE
(E) MH
(N) 8" SSCO. REPLACE 4'X4'
SIDEWALK PER ENG. STD. 4110
RIM 291.55
INV 283.25
ABANDON (E) 8" VCP SEWER
(E) 8" VCP SEWER TO REMAIN

REMOVE (E) MH

ELLA ST

BINNS CT SIERRA WAY

REPLACE (E) SPEED TABLE
PER ENG. STD. 7325
(N) 250' - 8" HDPE SS
(E) 10" GAS(E) 3" GAS
(E) 8" DI WATER
(E) 12" PVC WATER
ABANDONED (E) 6" WATER
(N) 101' - 8" HDPE SEWER

REMOVE (E) MH
(E) 3" GAS(E) 10" DI WATER
(E) 10" GAS(E) 12" PVC WATER
ABANDONED (E) 6" WATER
(E) 3" GAS(E) 10" DI WATER
(E) 10" GAS(E) 12" PVC WATER
ABANDONED (E) 6" WATER
(E) 38"X48"

BOX CULVERT

REPLACE (E) SPEED TABLE
PER ENG. STD. 7325
(E) 24" RCP
(E) 2" GAS(E) 10" DI WATER
(E) 10" GAS(E) 12" PVC WATER(E) 8" PVC STORM
(N) 280' - 8" HDPE SEWER
(E) 10" GAS(E) 12" PVC WATER
ABANDONED (E) 6" WATER
(E) 10" DI WATER
(E) 2" GAS
(E) 6" PVC SEWER
39'
11' 10' 18'
(E) 2" GAS ABANDONED (E) 8" PVC WATER (E) 10" PVC WATER (E) 3" GAS (E) 8" PVC WATER (E) 24" RCP
INSTALL (N) SSCO L10-22
PER ENG. STD. 6710
RIM 291.55
INV 8" OUT 283.25

REMOVE AND REPLACE
SSMH L10-24
PER ENG. STD. 6620
8" IN 284.40
8" IN 287.90284.40 (DROP)
8" OUT 284.30

REMOVE AND REPLACE
(N) SSMH L10-13
PER ENG. STD. 6620
6" IN 290.60
286.50 (DROP)
8" IN 286.50
8" OUT 286.40

REMOVE AND REPLACE
SSMH L10-21
PER ENG. STD. 6610
8" IN 285.00
8" IN 285.00
8" OUT 284.90
(E) 8" VCP SEWER
98+75 99+00 99+25 99+50 99+75 100+00 100+25 100+50 100+75 101+00 101+25 101+50 101+75 102+00 102+25 102+50 102+75 103+00 103+25 103+50 103+75 104+00 104+25 104+50 280
285
290
295
300
305
310
0 SCALE IN FEET
20 40

ELLA STREET
6 HORIZ1" = 20'
VERT 1" = 4'
MATCHLINE - STA. 98+75.00: SEE SHEET 5 MATCHLINE - STA. 98+75.00: SEE SHEET 6 SEE SHEET 7
CITY SPECIFICATION NO.DATE:

PROJECT TITLE:

SHEET TITLE:
of
SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:SCALE:PLAN FILE NO. / LOCATION HN

SIERRA WAY SEWER REPLACEMENT
HN
MG
BN
AUGUST 2024
2000539
11 APPROVED: XXXX

Page 46 of 229 ends

STA. 109+98.11
(N) SSMH L10-13
RIM = 295.00'
8" IN 286.50' (SE)6" IN 290.60' (NE)8" OUT 286.40' (SW) STA. 114+80.17
(N) SSMH 01
RIM = 317.50'
8" IN 303.63' (S)
8" OUT 303.53' (NW)
STA. 115+03.15
(N) SSMH 02
RIM = 317.10'
8" IN 304.02' (SW)6" IN 312.00' (SE)8" OUT 303.92' (N)
(N) 30' - 8" HDPE SEWER, S = 1.00% BY OPEN TRENCHING
(N) 307' - 8" HDPE SEWER, S = 4.63% BY OPEN TRENCHING
(N) 127' - 8" HDPE SEWER, S = 1.00% BY OPEN TRENCHING
(N) 50' - 8" HDPE SEWER

BY OPEN TRENCHING
STA.111+25.00
INV: 287.77
STA.111+75
INV: 289.31
6" IN 304.02' (DROP),
,6" IN 286.50' (DROP)
(E) 10" DI
WATER
(E) 2" GAS
(E) 8" PVC
STORM
G
G
G
G
G
G
T
T
T
T
T
T
T
T
T
T
T
T
T
W
W
AW
AW
AW
AW
AW
AW
AW
AW
AW

AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW SD
SD
SD
SD
SD
SD
SD
W
W
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
G
G
G
G
G
G
G
G
G

G G G G G G
E
E
E
E
T
T
T
T
T
T
T
T
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
AW
AW
AW
AW
AW
AW
AW
AW
AW
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
T
T
T
T
AW
AW
AW
AW
W
W
G
G
G
W
W
W
W
G
G
G
W
G
G
G
W W
W
W
G
G
G

W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W SS
SS
SS
SS
SS
SS
SS
SS
SS
SS

SS SS SS SS SS

SS SS SS SS
SS SS
SS
SS
SS
SS
SS
G
G
G
G
G
G
G
G
G
G
G
W
W
W
W
W
W
W
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G (N) 242' - 8" HDPE SEWER (E) 24" RCP
(E) 36" HDPE (E) 24" HDPE
(E) 18" HDPE

REPLACE DRIVEWAYPER DETAIL A, THIS
SHEET (771 SF)

SIERRA WAY

ELLA ST
REPLACE DRIVEWAYRAMP PER ENG. STD. 2110
(E) 2" GAS (E) 10" DI WATER (E) 10" GAS (E) 12" PVC WATER (E) 8" PVC STORM (N) 280' - 8" HDPE SEWER (E) 10" GAS (E) 12" PVC WATER ABANDONED (E) 6" WATER (E) 2" GAS (E) 10" DI WATER (E) 6" PVC SEWER (E) 2" GAS
ABANDONED (E) 8" PVC WATER
(E) 10" PVC WATER ABANDONED (E) 8" PVC WATER
(E) 2" GAS
(E) 10" PVC WATER
34'

13.5' 11' 9.5'
STA 114+80.17
(N) SSMH 01
RIM = 317.50'
STA 115+03.15
(N) SSMH 02
RIM = 317.10'
ABANDON (E) 6" VCP SEWER REMOVE (E) MH
(E) 10" DI WATER ABND 8" CI WATER PROTECT (E) SSMH L10-31 RIM 312.51 INV 307.29
ABANDON (E) 6" VCP SEWER (E) 6" VCP SEWER
STA 109+98.11
(N) SSMH L10-13
RIM = 295.00'

REPLACE (E) CROSS GUTTER
PER ENG. STD. 4310
(E) 6" VCP SEWER
(N) 30' - 8" HDPE
(N) 120' - 8" HDPE SEWER

REMOVE (E) MH
(N) 90' - 8" HDPE SEWER
R992'
7' 9'
16'

REMOVE AND REPLACE
(N) SSMH L10-13
PER ENG. STD. 6620
6" IN 290.60
286.50 (DROP)
8" IN 286.50
8" OUT 286.40
INSTALL (N) SSMH 01
PER ENG. STD. 6610
8" IN 305.63
8" OUT 303.53
INSTALL (N) SSMH 02
PER ENG. STD. 6620
8" IN 304.02
8" OUT 303.92
6" IN 312.00
304.02 (DROP)
(N) 152' - 8" HDPE SEWER
11' 13.5' 9.5'

REMOVE INTERRING

PORTION OF ABANDONED
(E) 8" PVC WATER (TYP.)

REMOVE INTERRING

PORTION OF ABANDONED
(E) 8" PVC WATER (TYP.)
(N) 75' - 4" HDPE SS LAT
109+75 110+00 110+25 110+50 110+75 111+00 111+25 111+50 111+75 112+00 112+25 112+50 112+75 113+00 113+25 113+50 113+75 114+00 114+25 114+50 114+75 115+00 115+25 285
290
295
300
305
310
315
320
325
0 SCALE IN FEET
20 40

SIERRA WAY
7 HORIZ1" = 20'
VERT 1" = 5'
SEE SHEET 6 SEE SHEET 8
MATCHLINE - STA. 115+25.00: SEE SHEET 8
SCALE: NTS

DRIVEWAY A
6" CONCRETE
(CLASS 2)
#4 @ 24" O.C.,

CONTINUOUS BOTH WAYS

WIDTH PER PLAN

BROOM FINISH
CLASS 2 BASE
6" MIN. DEPTH
(95% COMPACTION)
NOTESINSTALL 1/2" SMOOTH DOWEL BARS AT SAWCUT, 15" LONG AT 24" O.C.,

ONE END MUST BE SLEEVED OR GREASED
CITY SPECIFICATION NO.DATE:

PROJECT TITLE:

SHEET TITLE:
of
SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:SCALE:PLAN FILE NO. / LOCATION HN

SIERRA WAY SEWER REPLACEMENT
HN
MG
BN
AUGUST 2024
2000539
11 APPROVED: XXXX

Page 47 of 229 ends

(N) 120' - 8" HDPE SEWER, S = 1.00% BY OPEN TRENCHING

REMOVE (E)
MH
(N) 22' - 8" HDPE SEWER, S = 5.75%BY OPEN TRENCHING
(N) 476' - 8" HDPE SEWER, S = 5.75% BY OPEN TRENCHING & REMOVE (E) 6" VCP SEWER STA. 116+13.53
(N) SSMH 03
RIM = 318.59'
8" IN 310.76' (S)
8" OUT 305.22' (NE)
STA. 116+30.32
(N) SSMH 04
RIM = 320.36'
8" IN 315.18' (SE)
8" OUT 312.02' (N)
(E) 42" HDPE
(E) 24" RCP

REMOVE (E)MH
8" IN 312.12' (DROP),
(E) 18"
PVC SD
8" IN 305.32' (DROP),

AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW
AW
AW
AW
AW
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD

SD SD SD SD SD SD SD SD SD SD SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SS
SS
SS

SS SS SS SS SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS

SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS

G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G SD SD
SD
SD
W W
W
WW
WW
WW
WW
WW
WW
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
DU
DU
DU
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS
DU

GGGGGGGG

W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W
W
W
W
W
W
W
W
W
W
AW
AW
AW
AW
AW
(E) 18" HDPE
+
116
00 117 + 00 118 + 00 119 + 00 120 + 00
(E) 24" RCP
(E) 36" HDPE (E) 24" HDPE
(E) 18" HDPE
(E) 42" SD
(E) 12" HDPE (E) 18" PVC STORM

SIERRA WAY
(E) 10" DI WATER ABND 8" CI WATER
ABANDON (E) 6" VCP SEWER (N) 120' - 8" HDPE SEWER
(N) 22'-8" HDPE (N) 476' - 8" HDPE SEWER STA 116+13.53 (N) SSMH 03 RIM = 318.59' STA 116+30.32
(N) SSMH 04
RIM = 320.36'
ABANDON (E) 6" VCP SEWER REMOVE (E) MH (E) 10" PVC WATER ABANDONED (E) 8" PVC WATER
(E) 2" GAS

REMOVE INTERRING PORTION OF
ABANDONED (E) 6" VCP SEWER (TYP.)

REMOVE (E) MH
30'
10'
4'
16'
7' 9' 16'
SEE SHEET 7
INSTALL (N) SSMH 03
PER ENG. STD. 6620
8" IN 310.76305.32 (DROP)
8" OUT 305.22
INSTALL (N) SSMH 03
PER ENG. STD. 6620
8" IN 315.18
312.12 (DROP)
8" OUT 312.02
115+25 115+50 115+75 116+00 116+25 116+50 116+75 117+00 117+25 117+50 117+75 118+00 118+25 118+50 118+75 119+00 119+25 119+50 119+75 120+00 120+25 120+50 120+75 305
310
315
320
325
330
335
340
345
350
0 SCALE IN FEET
20 40

SIERRA WAY
8 HORIZ1" = 20'
VERT 1" = 5'
SEE SHEET 7
MATCHLINE - STA. 120+75.00: SEE SHEET 9 MATCHLINE - STA. 120+75.00: SEE SHEET 9 MATCHLINE - STA. 115+25.00: SEE SHEET 7
CITY SPECIFICATION NO.DATE:

PROJECT TITLE:

SHEET TITLE:
of
SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:SCALE:PLAN FILE NO. / LOCATION HN

SIERRA WAY SEWER REPLACEMENT
HN
MG
BN
AUGUST 2024
2000539
11 APPROVED: XXXX

Page 48 of 229 ends

STA. 121+00.23
(N) SSMH L10-53
RIM = 347.08'
8" IN 342.60' (SE)8" OUT 342.50' (NW) (N) 410' - 8" HDPE SEWER, S = 3.67% BY OPEN TRENCHING & REMOVE (E) 6" VCP SEWER STA. 125+12.17
(N) SSMH M11-9
RIM = 363.67'
8" IN 357.80' (NE)
8" OUT 357.70' (NW)

REMOVE (E)MH
(E) 3" GAS
(E) TELE
(E) 12 DI
WATER (E) 16 DI WATER

AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW SS
SS
SS
SS

SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS
SS
SS
SS
SS
SS
SS
SS
SS
GG

G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G
G
G
G
G
G
G
G
G
G
W
AW
AW
AW
AW
AW
AW
AW
AW
AW
AW
AW
AW
AW
AW
AW
AW
W
AW
AW
AW
AW
AW
AW
AW
AW
AW
AW
AW
AW
AW
AW
AW
AW
SS
SS
SS
SS
SS
SS
SS

SS SS SS SS SS SS SS SS SS SS
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
W
G
G
G
G
G
G
G
G
GW
W
WW
WW
WW
W
W
WW
SS
SS
SS
SS
SS
SS
SS
SS SS
SS SS
W
GG
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T

W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
121+ 00 122 + 00 123 + 00 124 + 00 125 + 00

SIERRA WAY

BISHOP ST
(N) 410' - 8" HDPE SEWER
STA 125+12.17
(N) SSMH M11-9
RIM = 363.67'
STA 121+00.23
(N) SSMH L10-53
RIM = 347.08'
30'
10' 4' 16'
(E) 10" PVC WATER
ABANDONED (E) 8" PVC WATER
(E) 2" GAS
(N) 410' - 8" HDPE SEWER
(E) 10" PVC WATER
ABANDONED (E) 8" PVC WATER
(E) 2" GAS
(N) 294' - 8" HDPE SEWER ABANDON (E) 6" VCP SEWER (E) 12" DI WATER (E) 3" GAS (E) 4-2" DUCT BANK ABANDONED (E) 16" CI WATER ABANDONED (E) 6" CI WATER

REMOVE AND REPLACE
SSMH L10-53
PER ENG. STD. 6610
8" OUT 342.50 8" IN 342.60

REMOVE AND REPLACE
SSMH M11-9
PER ENG. STD. 6610
8" IN 357.80
8" OUT 357.70
(E) 16" DI WATER (2024)
(E) 4" PRIVATE SEWER
335
340
345
350
355
360
365
370
375
120+75 121+00 121+25 121+50 121+75 122+00 122+25 122+50 122+75 123+00 123+25 123+50 123+75 124+00 124+25 124+50 124+75 125+00 125+25 125+50 125+75 0 SCALE IN FEET
20 40

SIERRA WAY
9 HORIZ1" = 20'
VERT 1" = 5'
SEE SHEET 10
MATCHLINE - STA. 120+75.00: SEE SHEET 8 MATCHLINE - STA. 120+75.00: SEE SHEET 8 CITY SPECIFICATION NO.DATE:

PROJECT TITLE:

SHEET TITLE:
of
SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:SCALE:PLAN FILE NO. / LOCATION HN

SIERRA WAY SEWER REPLACEMENT
HN
MG
BN
AUGUST 2024
2000539
11 APPROVED: XXXX

Page 49 of 229 ends

STA. 129+97.33
(N) SSMH M11-9
RIM = 363.67'
8" IN 357.80' (NE)
8" OUT 357.70' (NW)
STA. 133+97.20
(N) SSMH 05
RIM = 390.76'
8" IN 382.93' (N)
8" OUT 382.83' (SW)
(N) 294' - 8" HDPE SEWER, S = 6.26% BY OPEN TRENCHING
STA. 134+07.67
(N) SSMH 06
RIM = 390.75'
8" IN 384.66' (NE)8" OUT 384.56' (S)
(N) 227' - 8" HDPE SEWER, S = 6.20% BY OPEN TRENCHING
(N) 22' - 8" HDPE SEWER, S = 6.20%

BY OPEN TRENCHING
(E) TS
(E) TELEPHONE
(E) 2" GAS (E) 16" DI WATER
(E) 10" PVC WATER
(E) 12" DI WATER
(E) 6" FH
(E) TELEPHONE E L H E
(E) 6" FH E
(N) 101' - 8" HDPE SEWER, S = 6.26% BY OPEN TRENCHING
STA. 132+93.49
(N) SSCO M11-4
RIM = 384.28'
8" IN 376.34' (NE)
8" OUT 376.34' (SW)
DO NOT INSTALL SSCO M11-4
IF ADDITIVE ALTERNATIVE "A"IS AWARDED
AW
AW
AW
AW
AW
AW
AW
AW
SS

SD SD SD SD SD
SD
SD
SD
SD
SD
SD
SD
SD
SD
SS
SS
SS
SS
SS
SS
SS
SS
SS
SS

SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS SS G
G
G
G
G
G
G
G

G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G G W

AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW

AW AW AW AW AW

SS SS SS

W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
G
W

W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W

G G G G
WWWWWW
W
W
SS
SS

SS SS SS SS G G
GG
GGGG
GGGG
GGGG
GGGG
GGGG

T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T W
W
W
W
W
W

T T T T
T
T
T
T
WW
WW
AW AW

AW AW AW AW AW AW AW AW

AW AW AW AW AW AW AW AW AW AW AW AW AW AW AW W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W G G G G G G G G G G G G G G G G G G G G W SD SD SD SD W W W W W W W W W W W W W W W TS TS TS TS TS TS

TS TS TS TS TS

TS TS TS TS TS TS
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T
T

T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T T

T T T T T

W W W W W
W
130 + 00 131+ 00 132 + 00 133 + 00 134 + 00 135 + 00

REPLACE DRIVEWAY RAMP
PER ENG. STD. 2110 REMOVE (E) MH.

REPLACE (E) SIDEWALK,

CURB & GUTTER PER
ENG. STD. 4110

BISHOP ST

SIERRA WAY

REPLACE (E) CROSS
GUTTER PER ENG.

STD. 4310

REPLACE (E) SIDEWALK,

CURB & GUTTER PER
ENG. STD. 4110 (TYP.)

REPLACE DRIVEWAY RAMP
PER ENG. STD. 2110

REPLACE DRIVEWAY RAMP
PER ENG. STD. 2110
(N) 410' - 8" HDPE SEWER (E) 10" PVC WATER ABANDONED (E) 8" PVC WATER (E) 2" GAS STA 129+97.33
(N) SSMH M11-9
RIM = 363.67'
ADD ALT. "A"
STA 133+97.20
(N) SSMH 05
RIM = 390.76'
(N) 294' - 8" HDPE SEWER
ABANDON (E) 6" VCP SEWER
(E) 12" DI WATER
ABANDONED (E) 16" CI WATER
(E) 4-2" DUCT BANK(E) 3" GAS
(N) 294' - 8" HDPE SEWER
ABANDONED (E) 16" CI WATER
(E) 4-2" DUCT BANK(E) 3" GAS
ABANDONED (E) 6" CI WATER ABANDONED (E) 6" CI WATER
3' 11' 26'
40'

REMOVE AND REPLACE
SSMH M11-9
PER ENG. STD. 6610
8" IN 357.80
8" OUT 357.70

ABANDON
(E) SSCO
(E) 16" DI WATER (2024)
(E) 12" DI WATER(E) 16" DI WATER (2024)
ABANDONED (E) 12" CI WATER
(E) 16" DI WATER (2024)
(E) 10" PVC WATER (1999)
(E) 12" DI WATER (1981)
(E) 3" GAS
(E) 3" GAS
ABANDONED (E) 6" CI WATER
(E) 10" PVC WATER (1999)
ADD ALT. "A"
STA 134+07.67
(N) SSMH 06
RIM = 390.75'
(N) 227' - 8" HDPE SEWER
ADDITIVE ALTERNATIVE "A"
(N) 22' - 8" HDPE SEWER
ABANDONED (E) 16" CI WATER (1956)
(E) 16" DI WATER (2024)
(E) 2" GAS
ABANDONED (E) 6" CI WATER

BISHOP ST

JOHNSON AVE
5' 5.7' 7.3' 18'
(E) TELEPHONE
(E) TELEPHONE
(E) 4" PRIVATE SEWER
ADDITIVE ALTERNATIVE "A"
REPLACE DAMAGED LOOP DETECTOR PER CALTRANS STANDARDES-5B. DAMAGED LOOP DETECTORS MUST BE REPLACED WITHIN 72HOURS PER CALTRANS SPECIFICATIONS. (E) TS LOOP
INSTALL (N) SSMH 05
PER ENG. STD. 6610
8" IN 382.93
8" OUT 382.83
INSTALL (N) SSMH 06
PER ENG. STD. 6610
8" IN 384.66
8" OUT 384.56
(E) 18" PVC STORM (2024)
(N) 101' - 8" HDPE SEWER
ADDITIVE ALTERNATIVE "A"
ADDITIVE ALTERNATIVE "A"

REMOVE AND REPLACE
SSCO M11-4
PER ENG. STD. 6710
8" OUT 376.34
STA 132+93.49
(N) SSCO M11-4
RIM = 384.28'
129+75 130+00 130+25 130+50 130+75 131+00 131+25 131+50 131+75 132+00 132+25 132+50 132+75 133+00 133+25 133+50 133+75 134+00 134+25 134+50 134+75 135+00 135+25 135+50 360
365
370
375
380
385
390
395
400
0 SCALE IN FEET
20 40

BISHOP STREET
10 HORIZ1" = 20'
VERT 1" = 5'
SEE SHEET 9
CITY SPECIFICATION NO.DATE:

PROJECT TITLE:

SHEET TITLE:
of
SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:SCALE:PLAN FILE NO. / LOCATION HN

SIERRA WAY SEWER REPLACEMENT
HN
MG
BN
AUGUST 2024
2000539
11 APPROVED: XXXX
MATCHLINE - STA. 135+50.00: SEE SHEET 11 MATCHLINE - STA. 135+50.00: SEE SHEET 11

Page 50 of 229 ends

STA. 136+38.71
(N) SSMH M10-11
RIM = 404.41'
6" IN 399.05' (NE)
8" OUT 398.95' (SW)
(E) 2" GAS
(N) 227' - 8" HDPE SEWER, S = 6.20% BY OPEN TRENCHING

9.9519 20.0272

SD SD SD SD

D SD SD SD
SD
SD
SD

SS SS SS SS SS

G G G G G G

GGGGGGGGGG

W W W W W W W W W W W W W
W
W

SS SS SS SS SS SS SS SS
136 + 00
137 +
ABANDON (E) 6" VCP SEWER
(E) 2" GAS
(E) 6" PVC SEWER (1999)
ADD ALT "A"
STA 136+38.71
(N) SSMH M10-11
RIM = 404.41'
INSTALL (N) SSMH M10-11
PER ENG. STD. 6610
6" IN 399.05 8" OUT 398.95
(N) 227' - 8" HDPE SEWER
5' (E) 3" GAS5.7' 7.3' 18'
(E) 12" DI WATER (1981)
ADDITIVE ALTERNATIVE "A"
135+50 135+75 136+00 136+25 136+50 136+75 137+00
380
385
390
395
400
405
410
415
420
0 SCALE IN FEET
20 40

BISHOP STREET
11 HORIZ1" = 20'
VERT 1" = 5'
CITY SPECIFICATION NO.DATE:

PROJECT TITLE:

SHEET TITLE:
of
SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:SCALE:PLAN FILE NO. / LOCATION HN

SIERRA WAY SEWER REPLACEMENT
HN
MG
BN
AUGUST 2024
2000539
11 APPROVED: XXXX
MATCHLINE - STA. 135+50.00: SEE SHEET 10 MATCHLINE - STA. 135+50.00: SEE SHEET 10

Page 51 of 229 ends

Page 52 of 229 ends

SPECIAL PROVISIONS
FOR

CITY OF SAN LUIS OBISPO
Sierra Way Sewer Replacement
Specification No. 2000539
August 2024

PUBLIC WORKS DEPARTMENT

ENGINEERING DIVISION
919 Palm Street
San Luis Obispo, CA 93401
(805) 781-7200

Page 53 of 229 ends

Sierra Way Sewer Replacement
Specification No. 2000539
Approval Date: September 03, 2024
Hai Nguyen
September xx, 2024
Brian Nelson
September xx, 2024

Page 54 of 229 ends

TABLE OF CONTENTS
NOTICE TO BIDDERS ..................................................................................................... I BID SUBMISSION ...................................................................................................................................... I BID DOCUMENTS .................................................................................................................................... II PROJECT INFORMATION........................................................................................................................ II QUALIFICATIONS .................................................................................................................................... III AWARD .................................................................................................................................................... IV ACCOMMODATION .................................................................................................................................. V BID FORMS .................................................................................................................... A BID ITEM LIST FOR SIERRA WAY SEWER REPLACEMENT, SPECIFICATION NO. 2000539 ........... A LIST OF SUBCONTRACTORS ................................................................................................................ D PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT ............................................................... E PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE .......................................................... E PUBLIC CONTRACT CODE SECTION 10232 STATEMENT .................................................................. E LABOR CODE SECTION 1725.5 STATEMENTS .................................................................................... E NON-COLLUSION DECLARATION ......................................................................................................... G BIDDER ACKNOWLEDGEMENTS .......................................................................................................... H QUALIFICATIONS ...................................................................................................................................... I ATTACH BIDDER'S BOND TO ACCOMPANY BID .................................................................................. J SPECIAL PROVISIONS .................................................................................................. 1 DIVISION I GENERAL PROVISIONS ....................................................................................................... 1 1 GENERAL ........................................................................................................................................... 1 4 SCOPE OF WORK ............................................................................................................................. 1 7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC ....................................................... 1 8 PROSECUTION AND PROGRESS ................................................................................................... 3 15 EXISTING FACILITIES ..................................................................................................................... 3 DIVISION V SURFACINGS AND PAVEMENTS ....................................................................................... 4 39 ASPHALT CONCRETE .................................................................................................................... 4 DIVISION VIII MISCELLANEOUS CONSTRUCTION .............................................................................. 4 77 LOCAL INFRASTRUCTURE ............................................................................................................ 4 DIVISION IX TRAFFIC CONTROL DEVICES........................................................................................... 7 84 MARKINGS ....................................................................................................................................... 7 DIVISION XIII APPENDICES .................................................................................................................... 7 APPENDIX A - FORM OF AGREEMENT ....................................................................... 0 APPENDIX B – GEOTECHNICAL REPORTS ................................................................ 3

Page 55 of 229 ends

NOTICE TO BIDDERS
i

NOTICE TO BIDDERS

BID SUBMISSION
Sealed bids will be received by the City of San Luis Obispo at the Public Works Administration Office located at 919 Palm Street, San Luis Obispo California, 93401 until 11:00 a.m. on October 03, 2024
at which time they will be publicly opened and read aloud. Public bid opening may be accessed via Microsoft Teams video conference and conference call. In person attendance will be permitted. Attendees are encouraged to wear face masks and practice social distancing. Use the following link:
https://teams.microsoft.com/l/meetupjoin/19%3ameeting_MzdjYjU1N2ItMTIyMy00YTBiLWExODktYTcyNmM0NGM5NGE3% 40thread.v2/0?context=%7b%22Tid%22%3a%22a78b182d-94e4-4507-a9a9- 330dcb148164%22%2c%22Oid%22%3a%22a8add278-38fa-47c3-8727- acd5a57b58ec%22%7d
or join by phone with this number: 1 (209) 645-4165 with Conference ID: 387 397 674# Submit bid in a sealed envelope plainly marked:

Sierra Way Sewer Replacement, Specification No. 2000539 Any bid received after the time and date specified will not be considered and will be returned to the bidder unopened. Bids received by Fax or Email will not be considered.

By submission of bid you agree to comply with all instruction and requirements in this notice and the contract documents.

All bids must be submitted on the Bid Item List form(s) provided and submitted with all other Bid Forms included in these Special Provisions.

Each bid must be accompanied by either a:

1. certified check

2. cashier's check

3. bidder's bond
made payable to the City of San Luis Obispo for an amount equal to ten percent of the bid amount as a guaranty. Guaranty will be forfeited to the City San Luis Obispo if the bidder, to whom the contract is awarded, fails to enter into the contract.

The City of San Luis Obispo reserves the right to accept or reject any or all bids or waive any informality in a bid.

All bids are to be compared based on the City Engineer's estimate of the quantities of work to be done, as shown on the Bid Item List.

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NOTICE TO BIDDERS

NOTICE TO BIDDERS
ii
Bids will only be accepted from bidders that are licensed in compliance with the provisions of Chapter 9, Division III of Business and Professions Code.

The award of the contract, if awarded, will be to the lowest responsive bid submitted by a responsible contractor whose bid complies with the requirements prescribed. If the contract is awarded, the contract will be awarded within 60 calendar days after the opening of the bids.

Failure to raise defects in the notice to bidders or bid forms prior to bid opening constitute a waiver of those defects.

BID DOCUMENTS
A copy of the plans and special provisions may be downloaded, free of charge, from the City’s website at:
www.slocity.org/government/department-directory/public-works/public-works-bidsproposals No printed copies are available for purchase at the City office.

Standard Specifications and Engineering Standards referenced in the Special Provisions may be downloaded, free of charge, from the City’s website at:
www.slocity.org/government/department-directory/public-works/documentsonline/construction-documents You are responsible to obtain all issued addenda prior to bid opening. Addenda will be available to download at the City’s website listed above or at the office of the City Engineer.

All questions must be submitted through Bidsync and if the City determines that a response is required, the City will post an addendum on Bidsync. Contact the project manager, Hai Nguyen at 805-781-7108 or the Public Works Department at (805) 781- 7200 prior to bid opening to verify the number of addenda issued.

You are responsible to verify your contact information is correct on the plan holders list located on the City’s website at:
www.slocity.org/government/department-directory/public-works/public-works-bidsproposals.

PROJECT INFORMATION
In general, the project consists of the replacement of existing sewerlines by open trenching.

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NOTICE TO BIDDERS

NOTICE TO BIDDERS
iii
The project estimated construction cost and contract time established for the project is a follows:

BASE BID: $3,207,000 100 working days
ADDITIVE ALTERNATIVE “A” $293,000 10 working days
TOTAL PROJECT BID (BASE BID + ADD ALT. “A”): $3,500,000 The fixed liquidated damages amount is established at $500 per day for failure to complete the work within the contract time.

In compliance with section 1773 of the Labor Code, the State of California Department of Industrial Relations has established prevailing hourly wage rates for each type of workman. Current wage rates may be obtained from the Division of Labor at:
https://www.dir.ca.gov/oprl/DPreWageDetermination.htm
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

QUALIFICATIONS
You must possess a valid Class A or C34 Contractor's License at the time of the bid opening.

You and any subcontractors required to pay prevailing wage must be registered with the Department of Industrial Relations pursuant to Section 1725.5 of the Labor Code.

Provide two referenced projects completed as the prime contractor and one referenced project completed as either the prime or subcontractor. All referenced projects must have been completed within the last SEVEN years from this project’s bid opening date.

All referenced projects must have installed a minimum of 1,500 linear feet of sewerline by open trenching including sewer lateral connections within Public Roadways under contract with a City, County, State or Federal government agency.

Failure to provide reference projects as specified in this section and as required on the qualification form is cause to reject a bid as being non-responsive.

The City reserves the right to reject any bid based on non-responsiveness if a bidder fails to provide a bid that complies with all bidding instructions.

The City reserves the right to reject a responsive bid based on the non-responsibility of the bidder if the Director of Public Works or Designee finds, after providing notice and a hearing to the bidder, that the bidder lacks the

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NOTICE TO BIDDERS

NOTICE TO BIDDERS
iv

1. knowledge

2. experience,

3. or is otherwise not responsible
as defined in Section 3.24 of the San Luis Obispo Municipal Code to complete the project in the best interest of the City.

Rejected bidders may appeal this determination. Appeal must comply with the requirements in this Notice to Bidders.

It is the City of San Luis Obispo’s intent to award the contract to the lowest responsive bid submitted by a responsible bidder. If in the bidder’s opinion the contract has been or may be improperly awarded, the bidder may protest the contract award.

Protests must be filed no later than five working days after either:

1. bid opening date

2. notification of rejected bid.

Protest must be in writing and received by the project manager located at:
919 Palm Street
San Luis Obispo, CA 93401.

Valid protests must contain the following information:

1. the reasons for the protest

2. any supporting documentation

3. the ruling expected by the City to remedy the protest.

Any protest not containing all required information will be deemed invalid and rejected.

The City will consider additional documentation or other supporting information regarding the protest if submitted in compliance to the specified time limits. Anything submitted after the specified time limit will be rejected and not be considered.

The Director of Public Works or Designee may request additional information to be submitted within three days of the request, unless otherwise specified, and will notify the protester of ruling within ten days of determination.

If the protester is not satisfied with ruling, the protester may appeal the ruling to the City Council in compliance with Chapter 1.20 of the City of San Luis Obispo Municipal Code.

Pursuant to the Public Records Act (Government Code, § 6250, et seq.), the City will make public records available upon request.

AWARD
The lowest bidder will be determined in compliance with Public Contract Code Section 20103.8(c) with the Publicly Disclosed Funding Amount of $3,500,000 using either:

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NOTICE TO BIDDERS

NOTICE TO BIDDERS
v
 TOTAL PROJECT BID, if bid for Base Bid + Add. Alt. “A” is less than $3,500,000 or
 BASE BID, if Base Bid is less than $3,500,000 and Base Bid + Add. Alt. “A” is greater than $3,500,000.

As a condition to executing a contract with the City, two bonds each equal to one hundred percent of the total contract price are required in compliance with Section 3-1.05 of the Standard Specifications.

You may substitute securities for moneys withheld under the contract in compliance with the provisions of the Public Contract Code, Section 10263.

ACCOMMODATION
If any accommodations are needed to participate in the bid process, please contact Allie Genard at (805) 781-7200 or by Telecommunications Device for the Deaf at (805) 781- 7107. Requests should be made as early as possible in the bidding process to allow time for accommodation.

Page 60 of 229 ends

BID FORMS
A

BID FORMS
All bid forms must be completed and submitted with your bid. Failure to submit these forms and required bid bond is cause to reject the bid as nonresponsive. Staple all bid forms together.

THE UNDERSIGNED, agrees that they have carefully examined:

1. the location of the proposed work

2. the plans and specifications

3. read the accompanying instructions to bidders
and propose to furnish all:

4. materials

5. labor
to complete all the required work satisfactorily in compliance with

6. plans

7. specifications

8. special provisions
for the prices set forth in the bid item list:

BID ITEM LIST FOR SIERRA WAY SEWER REPLACEMENT, SPECIFICATION NO. 2000539
Item Item Unit of Estimated Item Price Total
No. SS(1) Description Measure Quantity (in figures) (in figures) 1 7 TRAFFIC CONTROL PLAN AND
IMPLEMENTATION LS 1 ---------------
2 77 POTHOLING LS 1 ---------------
3 84 REPLACE TRAFFIC STRIPING &
MARKERS LS 1 ---------------
4 7 COMPLY WITH OSHA LS 1 ---------------
5 77 ABANDON SEWERLINE,
MANHOLES AND FACILITIES LS 1 ---------------
6 77 SEWER BYPASS PUMPING LS 1 ---------------
7* 19 ROCK EXCAVATION CY 1000
8 5,15 REPLACE MONUMENT AND
WELL EA 6
9 77
REMOVE EXISTING SEWERLINE
AND INSTALL NEW 10" HDPE
SEWERLINE BY OPEN

TRENCHING
LF 686
10 77
REMOVE EXISTING SEWERLINE
AND INSTALL NEW 8" HDPE
SEWERLINE BY OPEN

TRENCHING
LF 3566
11 77 INSTALL NEW MANHOLE EA 14

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BID FORMS

BID FORMS
B
Item Item Unit of Estimated Item Price Total
No. SS(1) Description Measure Quantity (in figures) (in figures) 12 77 INSTALL COATING ON NEW
MANHOLE EA 14
13 77 REMOVE EXISTING MANHOLE EA 15
14 77 REMOVE EXISTING AND INSTALL
NEW CLEANOUT EA 5
15 77 CONNECT EXISTING SEWER
LATERAL TO SEWER MAIN EA 91
16 73 REPLACE DRIVEWAY PER ENG.

STD. 2110 SQFT 450
17 73 REPLACE DRIVEWAY PER DETAIL
A, SHEET 7) SQFT 771
18 73 REPLACE SIDEWALK PER ENG.

STD. 4110 SQFT 136
19 73 REPLACE CURB AND GUTTER
PER ENG. STD. 4030 LF 68
20 73 REPLACE SPEED TABLE PER ENG.

STD. 7325 SQFT 1200
21 73 REPLACE CROSS GUTTER PER
ENG. STD. 4310 SQFT 120
22 77
REMOVE EXISTING AND INSTALL
NEW SEWER LATERAL (2049
SIERRA WAY)
LF 75
23* 77 RE‐GRADE SEWER LATERAL
BEYOND 5 FEET LF 200
24* 39, 96 PAVING GRID SQYD 100
Base Bid $
25 7 TRAFFIC CONTROL PLAN AND
IMPLEMENTATION LS 1
26 77 POTHOLING LS 1
27 84 REPLACE TRAFFIC STRIPING &
MARKERS LS 1
28 7 COMPLY WITH OSHA LS 1
29 77 SEWER BYPASS PUMPING LS 1
30 77
REMOVE EXISTING SEWERLINE
AND INSTALL NEW 8" HDPE
SEWERLINE BY OPEN

TRENCHING
LF 350
31 77 INSTALL NEW MANHOLE EA 2
32 77 INSTALL COATING ON NEW
MANHOLE EA 2
33 77 REMOVE EXISTING MANHOLE EA 1
34 84 REPLACE LOOP DECTECTORS EA 2

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BID FORMS

BID FORMS
C
Item Item Unit of Estimated Item Price Total
No. SS(1) Description Measure Quantity (in figures) (in figures) Additive Alternative A $
Total Project Bid = (Base Bid + Additive Alternative A) $ Company Name:
(1) refers to section in the Standard Specifications, with modifications in the Special Provisions, that describe required work.
* Bid item exempt from Section 9-1.06B and 9-1.06C of the Standard Specifications. The unit price will not be adjusted regardless of the final bid item quantity.
.

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BID FORMS

BID FORMS
D

LIST OF SUBCONTRACTORS
Pursuant to Section 4100 of the Public Contracts Code and section 2-1.33C of the standard specifications, the Bidder is required to furnish the following information for each Subcontractor performing more than 1/2 percent (0.5%) of the total base bid. Do not list alternative subcontractors for the same work. Subcontracting must not total more than fifty percent (50%) of the submitted bid except as allowed in section 5-1.13 of the standard specifications.

For Streets & Highways projects, subcontractors performing less than ten thousand dollars ($10,000) worth of work need not be mentioned. Subcontractors required to pay prevailing wage, must be registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 to be listed.

NOTE: If there are no subcontractors, write “NONE” and submit with bid.

Name Under Which
Subcontractor is Licensed License Number
DIR Public
Works
Registration
Number
Address and Phone
Number of Office, Mill or
Shop
Specific
Description of
Subcontract
% of
Total
Base
Bid

Attach additional sheets as needed.

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BID FORMS

BID FORMS
E
PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT
In compliance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder, or any subcontractor to be engaged by the bidder, has ____, has not ____ been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.

NOTE: The bidder must place a check mark after "has" or "has not" in one of the blank spaces provided. The above Statement is part of the Bid. Signing this Bid on the signature portion constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE
In compliance with Public Contract Code Section 10162, the Bidder must complete, under penalty of perjury, the following questionnaire:

Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?
Yes No
If the answer is yes, attach a letter explaining the circumstances PUBLIC CONTRACT CODE SECTION 10232 STATEMENT
In compliance with Public Contract Code Section 10232, you hereby state under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against you within the immediately preceding two-year period because of your failure to comply with an order of a federal court which orders you to comply with an order of the National Labor Relations Board.

LABOR CODE SECTION 1725.5 STATEMENTS
The bidder has delinquent liability to an employee or the state for any assessment of back wages or related damages, interest, fines, or penalties pursuant to any final judgment, order, or determination by a court or any federal, state, or local administrative agency, including a confirmed arbitration award. Any judgment, order, or determination that is

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BID FORMS

BID FORMS
F
under appeal is excluded, provided that the contractor has secured the payment of any amount eventually found due through a bond or other appropriate means.

Yes No
The bidder is currently debarred under Section 1777.1 or under any other federal or state law providing for the debarment of contractors from public works.

Yes No
NOTE: The above Statements and Questionnaire are part of the Bid. Signing this Bid on the signature portion constitute signature of this Statement and Questionnaire. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.

Page 66 of 229 ends

BID FORMS

BID FORMS
G

NON-COLLUSION DECLARATION
I, , declare that
I am of ,
the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone refrained from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

Executed on , 20 , in __
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

(Signature and Title of Declarant)
(SEAL)
Subscribed and sworn to before me
this _______day of _________, 20_____

Notary Public
Company Name:____________________

Page 67 of 229 ends

BID FORMS

BID FORMS
H

BIDDER ACKNOWLEDGEMENTS
By signing below, the bidder acknowledges and confirms that this bid is based on the information contained in all contract documents, including the notice to bidders, plans, specifications, special provisions, and addendum number(s) . (Note: You are responsible to verify the number of addenda prior to the bid opening.)
The undersigned further agrees that in case of default in executing the required contract, with necessary bonds, within eight days, (not including Saturdays, Sundays, and legal holidays), after having received a mailed notice that the contract is ready for signature, the proceeds of the check or bond accompanying his bid will become the property of the City of San Luis Obispo.

Licensed in accordance with an act providing for the registration of contractors, License No. , Expiration Date .

The above statement is made under penalty of perjury, and any bid not containing this information "will be considered non-responsive and will be rejected” by the City.

Signature of Bidder
(Print Name and Title of Bidder)
DIR– Public Works
Registration No:

Business Name (DBA):

Owner/Legal Name:

Indicate One: Sole-proprietor  Partnership Corporation List Partners/Corporate Officers:

Name Title
Name Title
Name Title
Business Address
Street Address
Mailing Address
City, State, Zip Code
Phone Number
Fax Number
Email Address
Date

Page 68 of 229 ends

BID FORMS

BID FORMS
I

QUALIFICATIONS
Failure to furnish complete reference information ON THIS FORM, as specified in this project’s Notice to Bidders and indicated below, is cause to reject the bid. Additional information may be attached but is not a substitute for this form.

Reference Number 1
Customer Name & Contact Individual
Telephone & Email
Project Name (Site Address):

Did this project install a minimum of
1,500 LF of sewerline by open
trenching within public roadways?
Yes □ No □
Describe the services provided and how this project is similar to that which is being bid:

Date project completed:

Was this contract for a public agency?
Yes □ No □
Reference Number 2
Customer Name & Contact Individual
Telephone & Email
Project Name (Site Address):

Date project completed:

Was this contract for a public agency?
Yes □ No □
Reference Number 3
Customer Name & Contact Individual
Telephone & Email
Project Name (Site Address):

Date project completed:

Was this contract for a public agency?
Yes □ No □

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BID FORMS

BID FORMS
J

ATTACH BIDDER'S BOND TO ACCOMPANY BID
Know all men by these presents:

That we ____________________________________________, AS PRINCIPAL, and _______________________________________________________, AS SURETY, are held and firmly bound unto the City of San Luis Obispo in the sum of:
____________________________________________________ Dollars (_____________) to be paid to said City or its certain attorney, its successors and assigns; for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents:

THE CONDITION OF THIS OBLIGATION IS SUCH, that if the certain bid of the above bounden ______________________________________________________________________ to construct ___________________________________________________________________ (insert name of street and limits to be improved or project) dated _____________________ is accepted by the City of San Luis Obispo, and if the above bounden _______________________________________________________, his heirs, executors, administrators, successors, and assigns shall duly enter into and execute a contract for such construction and shall execute and deliver the two bonds described within ten (10) days (not including Saturdays, Sundays, or legal holidays) after the above bounden,
______________________________________________________, has received notice by and from the said City of San Luis Obispo that said contract is ready for execution, then this obligation shall become null and void; otherwise, it shall be and remain in full force and virtue.

IN WITNESS WHEREOF, we hereunto set our hands and seals this ___ day of ______, 20____.

Bidder Principal:

Signature Date
Title:

Surety:

Bidder's signature is not required to be notarized. Surety's signature must be notarized.

Equivalent form may be substituted
(Rev. 6-30-14)

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SPECIAL PROVISIONS
1 SPECIAL PROVISIONS

ORGANIZATION
Special provisions are under headings that correspond with the main section heading of the Standard Specifications. Each special provision begins with a revision clause that describes or introduces a revision to the Standard Specifications. Any paragraph added or deleted by a revision clause does not change the paragraph number of the Standard Specifications for any other reference to a paragraph of the Standard Specifications.

DIVISION I GENERAL PROVISIONS
1 GENERAL
Add to Section 1-1.01 GENERAL:

The work must be done in compliance with the City of San Luis Obispo, Department of Public Works:

1. Sierra Way Sewer Replacement Special Provisions

2. City of San Luis Obispo Standard Specifications and Engineering Standards – 2020 edition

3. State of California, Department of Transportation Standard Specifications and Standard Plans – 2015 edition
In case of conflict between documents, governing ranking must comply with section 5-

1.02 of the City of San Luis Obispo’s Standard Specifications.

Failure to comply with the provisions of these sections is a material breach of contract:

1. Sections 5 through 8 of the Standard Specifications

2. Section 12 through 15 of the Standard Specifications

3. Section 77-1 of the Standard Specifications

4. Section 81 of the Standard Specifications

5. authorized working hours

6. OSHA compliance
4 SCOPE OF WORK
Add to Section 4-1.03 WORK DESCRIPTION:

Comply with the provisions of Sections 5, 7, 15, 19, 39, 73, 77, 84 and 96 for general, material, construction, and payment specifics.
7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC
Add to Section 7-1.03B PUBLIC CONVENIENCE, Traffic Control Plan Work within private property is restricted to the working hours of Monday through Friday from 9:00 a.m. to 4:00 p.m.

When San Luis Coastal Unified School District (SLCUSD) is in session, working hours inside the Johnson Avenue right of way shall be Mondays from 9:30 a.m. to 3:00 p.m.,

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SPECIAL PROVISIONS

SPECIAL PROVISIONS
2 and Tuesdays through Fridays from 9:00 a.m. to 3:00 p.m. School Calendars can be found on SLCUSD website:
https://www.slcusd.org/about/calendar
All other work must be completed during normal working hours of Monday through Friday 7:00 a.m. to 4:00 p.m.

No full width street closures will be permitted. Traffic control plans should consider any lane closures based on the following list of priorities (in order of most desired to least desired option):

1. Restrict parking on one or both sides as necessary in order to maintain two-way traffic circulation with minimum 10’ travel lanes

2. Two-way circulation with flaggers and minimum 10’ travel lane Night work permit will be necessary if above limitations are not feasible to perform aspects of work.

Provide traffic control plan and traffic control application at or before the preconstruction meeting. Traffic control plan must be drawn to scale. Traffic control application may be obtained on the City’s website:
www.slocity.org/government/department-directory/public-works/documentsonline/construction-documents Upon approval of the traffic control plan, the City will issue a no-fee Encroachment Permit.

Permittee is responsible to comply with all conditions of the traffic control plan. Complete work using due diligence to restore free flowing of traffic.

CHANGEABLE MESSAGE SIGNS
Additionally, two (2) changeable message signs (CMS) must be installed and operational 1 week prior to the start of construction and be maintained throughout the duration of the project at locations approved by the Engineer upon review of the submitted Traffic Control Plan. Changeable message sign shall be programmed for two flashes with the messages to be approved by the Engineer. CMS signs will be required for all work on Johnson Avenue.

NIGHT WORK
Night work is permitted separately. Night work shall comply with the restrictions set forth in the permit by the City of San Luis Obispo Community Development. It is the contractor’s responsibility to keep track of the Night Work Permit expiration date. Requests to extend the Night Work Permit must be submitted to the Engineer at least 4 weeks prior to the permit expiration date.

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SPECIAL PROVISIONS

SPECIAL PROVISIONS
3 Night work is defined as work between the hours of 7:00 P.M. and 7:00 A.M (Sunday through Thursday).

Prior to commencing the project, the contractor must notify businesses and residences within 300 feet of the worksite about proposed night work.

Any portable or fixed equipment that produces noise (such as generators, concrete saws, jack hammers, etc.) must be equipped with sound blankets, temporary sound barriers, or other attenuating devices so as to limit impacts to adjoining properties.

When not in use, equipment must be kept in its lowest (quietest) idling state or switched off to limit noise impacts.

Any portable lighting must be shielded and/or directed away from adjacent properties.

Loudspeakers or other similar forms of communication is prohibited.

Contractor will provide lighting for all operations, no exceptions are to be made. Any contractor personnel working outside the lights will be directed to return to a lighted area or the operation must be stopped.

All contractor work vehicles, including heavy equipment, backhoes, trenching machines must have two working headlights and taillights. Vehicles without appropriate lighting will be kept from working until they are brought to compliance.

Illumination level of 10-foot candles is required for all nighttime operations, which will normally be achieved with light plants or balloon lights. All lighting fixtures must be mounted and directed in manner precluding glare to approaching traffic. 8 PROSECUTION AND PROGRESS
Replace the 1st paragraph in Section 8-1.02A SCHEDULE, General with:

Provide a Level 1 schedule for this work.
15 EXISTING FACILITIES
Add Section 15-1.03E CONSTRUCTION, Loop Detectors:

Existing traffic sign detection loops will be affected during construction. Loops must be located and replaced per State Standard ES-5B as shown on the plans. Loop Detectors must be replaced “in-kind”.

Traffic loop detectors shown on the plans are only a schematic representation. It is the Contractor’s responsibility to verify the actual locations. Note: traffic signal conduits are very shallow, do not sawcut over conduits.

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SPECIAL PROVISIONS

SPECIAL PROVISIONS
4 DIVISION V SURFACINGS AND PAVEMENTS
39 ASPHALT CONCRETE
Add to Section 39-1.02B MATERIALS, Tack Coat
All vertical edges and surfaces to be paved against shall be tack coated. These include, but are not limited to, curb faces, gutter lips, swale edges, cross gutter edges, and asphalt concrete edges.

Replace Section 39-1.02F MATERIALS, Reclaimed Asphalt Pavement (RAP) with:

Asphalt concrete with 25% RAP may be used for paving operations.

DIVISION VIII MISCELLANEOUS CONSTRUCTION
77 LOCAL INFRASTRUCTURE
Add to Section 77-1.03A(3) Groundwater
Groundwater has been encountered onsite (See Geotechnical reports – Appendix B).

Float rock may be substituted for initial backfill when ground water is present per Engineering Standard 6020. Full compensation for removing water or dewatering excavations and backfilling with float rock is included in the payment for other bid items unless a bid item of work is shown on the Bid Item List.

Add to Section 77-1.03B(1) TRENCH CONSTRUCTION, General All abandoned waterlines encountered partially or entirely within the trench section for the new waterline must be removed and disposed of. The active/abandoned status of all waterlines has been shown on the plans. The Contractor must notify the City immediately if any waterline shown as abandoned is found to be active. No additional compensation will be allowed for removal of abandoned waterline.

If, at any point during the project, a trench is excavated within 5 feet of the wall of the trench, of an active utility such as a waterline, or any other utility that could potentially break, the Contractor must provide shoring as necessary to prevent movement of existing lines.

Add to Section 77-1.03D Surface Restoration
Geotechnical borings and potholing of existing utilities indicate that the streets are paved with 4 inches to 10 inches of AC.

Repair trench paving on Bishop and at the intersections of Bishop/Sierra Way and Bishop/Johnson Avenue must be repaired with 10 inches of AC. All other streets must be repaired with 6 inches of AC.

Streets which contain a reinforcement fabric or grid must be “tee cut” with the width of the AC cut extending one foot beyond each side of the trench. A new layer of pavement reinforcing grid must be installed to match the existing pavement section.

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SPECIAL PROVISIONS

SPECIAL PROVISIONS
5 Add to Section 77-3.02A(5) Sewer Lateral Pipe
Sewer lateral wyes must be fused HDPE. All PVC and HDPE pipe connections must be made with POLY-CAM Series 731 transition couplings. All VCP and HDPE pipe connections must made with POLY-CAM Series 731 transition couplings and Strong Back RC couplings.

Add to Section 77-3.03A(3) HDPE Pipe Joint
HDPE pipes jointed by heat fusion welding must be internally debeaded prior to installation.

Add to Section 77-3.03C Bypass Pumping
The Contractor must provide for the flow of sewage around the section or sections of pipe designated for repair. The pump(s) and bypass line(s) must be of adequate capacity to accommodate a sewage flow of 100,000 gallons per day. Bypass plan must be submitted and accepted prior to the start of work.

Add Section 77-3.03D Manhole Coating
The existing manholes are coated and must be sand blasted and removed prior to the application of the new coating system.

Coating manholes shall include the following activities:
• Cleaning the manhole and prepare the manhole for one of the approved coating systems.
• Applying one of the approved coating systems, as specified herein. • Testing the finished surface coating, as required herein. • Other related activities, as noted herein.

Where designated in the plans, manholes must be coated with an approved corrosion protective coating applied to their interior surfaces, as specified herein. The approved coating system (as specified herein) shall be applied to all exposed brick, concrete, grout, mortar, and cementitious surfaces within the manhole, including unlined concrete pipes within the manhole, bench-to-pipe transitions, bench, risers, cones, adjusting rings, etc.

Coating of the metallic manhole frame and cover shall not be required.

The Contractor shall coat all manholes marked on the plans with a high-build polyurethane elastomer such as SANCON 100 or approved equal. The minimum thickness of 80 mils of elastomeric polyurethane must be applied. The Contractor is responsible for inspecting the existing manholes for leaks or concrete failures. The Contractor shall repair manhole prior to coating by patch or chemical grouting in accordance with coating manufacture recommendation and as directed by the Engineer.

Coating shall stop at the top of the cone or as directed by the Engineer. All pipe liner installation shall be completed prior to commencing any coating of manholes.

The Contractor shall provide a smooth transition and tight seal without any annular gaps between the completed manholes and the completed sewer pipe. The Contractor shall

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SPECIAL PROVISIONS

SPECIAL PROVISIONS
6 Spark Test the new manhole per NACE RP0274 standards. Spark Test shall be witnessed by the Engineer.

The Contractor shall terminate the coating at the spring line of the channel with a 1/4" cut groove.

Materials shall be delivered to the site in factory sealed and labeled containers. Date of manufacture shall appear on each container. Materials shall be handled and stored according to the strictest requirements of the manufacturer and in accordance with all local, state and federal laws and regulations.

At each manhole, the Engineer shall inspect and accept the work completed to-date at the completion of each of milestones listed below before the Contractor shall commerce work on the next milestone:
 Completion of the cleaning and surface preparation activities required by these specifications.
 Completion of all void-filling activities and underlayment application, prior to surface coating application.
 Completion of the surface coating installation prior to testing.  Spark testing of the final surface coating as required by these specifications.  Final clean-up and inspection.

The Contractor shall provide a written warranty to cover workmanship and materials for each manhole coated with an approved corrosion protective coating for a period of not less than five (5) years from the date of final acceptance of the project. The warranty shall be delivered to the City prior to and as a condition of final acceptance for this project.

By executing this contract, the Contractor certifies and agrees that any testing performed by the City during construction (e.g., spark testing, adhesion testing and/or other testing) shall not in any way modify the warranty, nor relieve the Contractor for responding to defects during the warranty period.

Replace Section 77-3.03E Sewer Laterals with:

The Contractor must locate all existing sewer laterals and re-establish all live sewer lateral connections. Contractor must test all laterals using dye testing to confirm which laterals are in service (active) and which are dead. Dead or unused sewer laterals must be abandoned per Engineering Standard 6050. No payment shall be made for laterals that are determined to be out of service.

The Contractor must provide portable restrooms, one per lateral closed unless an agreement is reached between the Contractor and affected resident or business that a portable restroom is not necessary. All agreements must be in writing and a copy given to the Engineer. Portable restrooms must be placed at a location preferred by the affected resident or business, and they must be sanitized and cleaned as directed by the Engineer.

All portable restrooms must be removed from the public right away or private property at the

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SPECIAL PROVISIONS

SPECIAL PROVISIONS
7 end of each working day. The Contractor must immediately notify residents after their active sewer laterals are opened. Laterals must be put back into service the same day they are taken out of service.

The Contractor must notify affected residents and businesses a minimum of 7 calendar days prior to installation and give a 24-hour reminder prior to installation. The Contractor must state in the notification that the owner must not use the sewer system, length of time the sewer will be unavailable, the contact person, and that a portable restroom with a hand washing station will be provided for their use during construction. The notification must state that an ADA accessible restroom will be provided upon request.

Payment for all work necessary to reconnect live sewer laterals to the new sewer line including re-grading of existing sewer laterals within 5 horizontal feet of point of connection to new sewer line shall be included in the contract price per connection for bid item “Connect Existing Sewer Lateral to Sewer Main.” The work necessary to re-grade existing sewer laterals to align with the new wye, in excess of 5 horizontal feet from the point of connection to the (N) sewer line, shall be paid by the lineal foot contract price for bid item “Re-grade Sewer Lateral Beyond 5 Feet.”

DIVISION IX TRAFFIC CONTROL DEVICES
84 MARKINGS
Add to Section 84-2.03C Application of Stripes and Markings:

Preformed thermoplastic is not allowed.

DIVISION XIII APPENDICES
Add 100-1.01 Appendices

1. Appendix A - Form of Agreement

2. Appendix B - Geotechnical Reports

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APPENDIX

APPENDIX
0 APPENDIX A - FORM OF AGREEMENT
THIS AGREEMENT, made on _____________, by and between the City of San Luis Obispo, a municipal corporation and charter city, San Luis Obispo County, California (hereinafter called the Owner) and COMPANY NAME (hereinafter called the Contractor).

WITNESSETH:

That the Owner and the Contractor for the consideration stated herein agree as follows:

ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required to complete all the work of construction of
NAME OF PROJECT, SPEC NO.
in strict compliance with the plans and specifications therefor, including any and all Addenda, adopted by the Owner, in strict compliance with the Contract Documents hereinafter enumerated.

It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said work performed and completed under the direction and supervision and subject to the approval of the Owner or its authorized representatives.

ARTICLE II, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration for the faithful performance of this Contract, subject to any additions or deductions as provided in the Contract Documents, the contract prices as follows:

Item
No.

Item Unit of
Measure
Estimated
Quantity
Item Price
(in figures)
Total
(in figures)

1. 2.

3. BID TOTAL: $ .00
Payments are to be made to the Contractor in compliance with and subject to the provisions embodied in the documents made a part of this Contract.

Should any dispute arise respecting the true value of any work omitted, or of any extra work which the Contractor may be required to do, or respecting the size of any payment to the Contractor, during the performance of this Contract, said dispute shall be decided by the Owner and its decision shall be final, and conclusive.

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APPENDIX

APPENDIX
1 ARTICLE III, COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents, all of which are as fully a part thereof as if herein set out in full, and if not attached, as if hereto attached:

1. Notice to Bidders and Information for Bidders

2. Standard Specifications and Engineering Standards

3. Special Provisions, any Addenda, Plans and Contract Change Orders

4. Caltrans Standard Specifications and Standard Plans 2015

5. Accepted Bid and Bid Bond

6. List of Subcontractors

7. Public Contract Code Sections 10285.1 Statement

8. Public Contract Code Section 10162 Questionnaire

9. Public Contract Code Section 10232 Statement

10. Labor Code Section 1725.5 Statements

11. Bidder Acknowledgements

12. Qualifications

13. Non-collusion Declaration

14. Agreement and Bonds

15. Insurance Requirements and Forms
ARTICLE IV INDEMNIFICATION: The Contractor shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with the Contractor’s negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of the City. Should conflict of interest principles preclude a single legal counsel from representing both the City and the Contractor, or should the City otherwise find the Contractor’s legal counsel unacceptable, then the Contractor shall reimburse the City its costs of defense, including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Contractor’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

The Contractor obligations under this section apply regardless of whether such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee.

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APPENDIX

APPENDIX
2 instances where the City is shown to have been actively negligent and where the City’s active negligence accounts for only a percentage of the liability involved, the obligation of the Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of the City.

ARTICLE V. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said bid conflicting herewith.

IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year and date first above written.

CITY OF SAN LUIS OBISPO
A Municipal Corporation

__________________________________
Whitney McDonald, City Manager

APPROVED AS TO FORM CONTRACTOR:

Name of Company
________________________________

By:________________________________
J. Christine Dietrick
City Attorney
Name of CAO/President
Its: CAO/PRESIDENT
(2nd signature required if Corporation):

By:________________________________
Name of Corporate Officer
Its: ____________________

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APPENDIX

APPENDIX
3 APPENDIX B – GEOTECHNICAL REPORTS

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SUBSURFACE DATA REPORT

CITY OF SAN LUIS OBISPO
2024 SEWER UPGRADES

MILL STREET, ISLAY STREET, SIERRA WAY

SAN LUIS OBISPO, CALIFORNIA
April 5, 2024
Prepared for
Ms. Hai Nguyen
City of San Luis Obispo
Prepared by
Earth Systems Pacific
4378 Old Santa Fe Road
San Luis Obispo, CA 93401
Copyright © 2024

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April 5, 2024
FILE NO.: 306551-001
Mr. Hai Nguyen
City of San Luis Obispo
919 Palm Street
San Luis Obispo, CA 93401
PROJECT: CITY OF SAN LUIS OBISPO, 2024 SEWER UPGRADES

MILL STREET, ISLAY STREET, AND SIERRA WAY

SAN LUIS OBISPO, CALIFORNIA
SUBJECT: Geotechnical Engineering Report

CONTRACT
REF: Earth Systems Pacific Proposal for Subsurface Exploration and Data Report, City of San Luis Obispo 2024 Sewer Replacement Projects, Mill Street, Islay Street, and Sierra Way, San Luis Obispo, California, dated February 8, 2024, Doc. No. SLO-2402-024.PRP
Dear Mr. Nguyen:

As per your authorization of the referenced proposal, this subsurface data report has been prepared for use in the development of plans and specifications for the proposed City of San Luis Obispo, 2024 Sewer Upgrades project in San Luis Obispo, California. Subsurface characterization and recommendations for trench backfill and observation and testing are presented herein. One bound copy and an electronic copy of this report are furnished for your use.

We appreciate the opportunity to have provided services for this project and look forward to working with you again in the future. If there are any questions concerning this report, please do not hesitate to contact the undersigned.

Sincerely,
Earth Systems Pacific
Robert Down, PE Samuel Venable, PE
Principal Engineer Staff Engineer
Doc. No.: 2403-051.SER/cr

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iii
Table of Contents
COVER LETTER................................................................................................................ii

1.0 INTRODUCTION AND SITE SETTING .............................................................................. 1

2.0 SCOPE OF SERVICES ...................................................................................................... 1

3.0 FIELD INVESTIGATION................................................................................................... 2

4.0 GENERAL SUBSURFACE ................................................................................................. 3

5.0 CONCLUSIONS............................................................................................................... 4

6.0 GEOTECHNICAL RECOMMENDATIONS ......................................................................... 4 Trench Backfill............................................................................................................... 5 Observation and Testing............................................................................................... 5

7.0 CLOSURE........................................................................................................................ 7 TECHNICAL REFERENCES........................................................................................................... 8

APPENDICES
APPENDIX A Figure 1 - Site Vicinity Map
Figure 2 - Exploration Location Maps
Boring Log Legend
Boring Logs
APPENDIX B Laboratory Test Results

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1.0 INTRODUCTION AND SITE SETTING
The proposed project will consist of the construction of a new sewer line to be installed on Morro Steet, Mill Street, Toro Street, Santa Rosa Street, Islay Street, Chorro Street, Leff Street, Henry Street, George Street, Ella Street, Sierra Way, and Bishop Street in San Luis Obispo, California (see Figure 1 – Site Vicinity Map in Appendix A). Based on our discussions, we understand that the installation of the new sewer line will be by open trench installation.

2.0 SCOPE OF SERVICES
The authorized scope of work included a general site reconnaissance, field exploration, geotechnical analysis of the data gathered, and preparation of this report. The analysis and subsequent recommendations were based on verbal information and a general project location plan provided by the client.

This report and recommendations are intended to comply with the considerations of Sections 1803.1 through 1803.6, J104.3 and J104.4, as applicable, of the 2022 California Building Code (CBC) and common geotechnical engineering practice in this area under similar conditions at this time. The test procedures were accomplished in general conformance with the standards noted, as modified by common geotechnical engineering practice in this area under similar conditions at this time.

Preliminary geotechnical engineering recommendations for trench backfill and observation and testing are presented to guide the development of project plans and specifications. As there may be geotechnical issues yet to be resolved, the geotechnical engineer should be retained to provide consultation as the design progresses. It may also be advantageous to retain the geotechnical engineer to review project plans as they near completion to assist in verifying that pertinent geotechnical issues have been addressed and to aid in conformance with the intent of this report.

It is our intent that this report be used exclusively by the client to form the geotechnical basis of the design of the project and in the preparation of plans and specifications. Application beyond this intent is strictly at the user’s risk.

This report does not address issues in the domain of contractors such as, but not limited to, site safety, loss of volume due to stripping of the site, shrinkage of soils during compaction, excavatability, dewatering, temporary slope angles, construction means and methods, etc.

Analyses of aerial or site geology, or of the soil for corrosivity, radioisotopes, asbestos (either

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naturally occurring or in man-made products), lead or mold potential, hydrocarbons, or chemical properties is beyond the scope of this report. Any ancillary features such as flag or light poles, temporary access roads, non-structural fills, pipeline design, and retaining walls are not within our scope and are also not addressed. Design and/or suitability of LID features such as retention basins, bio swales, or other improvements are also beyond our scope.

In the event that there are any changes in the nature, design, or location of improvements, or if any assumptions used in the preparation of this report prove to be incorrect, the conclusions and recommendations contained in this report shall not be considered valid unless the changes are reviewed and the conclusions of this report modified or verified by the geotechnical engineer in writing. The criteria presented in this report are considered preliminary until such time as any peer review or review by any jurisdiction has been completed, conditions have been observed by the geotechnical engineer in the field during construction, and the recommendations have been verified as appropriate, or modified by the geotechnical engineer in writing.

3.0 FIELD INVESTIGATION
Fourteen exploratory borings were drilled at the site on February 28, 2024 through March 1, 2024 to depths of 10.0 feet and 16.0 feet below the ground surface (bgs). The borings were drilled with a truck-mounted Gtech GT8 drill rig equipped with a 6-inch outside diameter hollow stem auger and an automatic hammer for sampling. As the borings were advanced, soil samples were obtained using a 3-inch outside diameter lined barrelsampled (ASTM D 3550-17 with shoe similar to ASTM D 2937-17) and a standard penetrometer (ASTM D 1586). Bulk samples were also obtained from the auger cuttings. The approximate locations of the borings are shown on Figure 2 – Exploration Location Map in Appendix A.

Soils encountered in the borings were categorized and logged in general accordance with the Unified Soil Classification System and ASTM D 2488-17. Logs of the borings are presented in Appendix A, along with a Boring Log Legend. In reviewing the boring logs and legend, the reader should recognize that the legend is intended as a guideline only, and there are a number of conditions that may influence the characteristics observed during drilling. These include, but are not limited to, the presence of cobbles or boulders, cementation, variations in soil moisture, presence of groundwater, and other factors. Consequently, the logger must exercise judgment in interpreting soil and bedrock characteristics, possibly resulting in soil descriptions that vary from the legend. It should be noted that the descriptions of bedrock must span a much wider range of density and strength characteristics than soil and are relative to other bedrock strata.

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For example, fractured and weathered bedrock may be described as “soft”, yet will be considerably harder than almost any type of soil. Conversely, a clay soil may be described as “hard”, however it will not be nearly as hard as “soft” bedrock.

Selected samples were tested in our laboratory to determine the bulk density (ASTM D 2937-17, as modified for ring liners), moisture content (ASTM D 2216-10), maximum density and optimum moisture content (ASTM D 1557-12, modified), and grain size distribution (sieve per ASTM D 422- 63/07; D1140-17). The laboratory test results are presented in Appendix B.

4.0 GENERAL SUBSURFACE
Throughout the exploration, the subsurface profiles varied by location. In Borings 1, 2, 6, and 9- 14, the subsurface profile consisted of alluvium overlying bedrock of the Franciscan Mélange Formation, which was encountered at depths ranging from 2.5 feet to 5.5 feet bgs with the exception of Boring 7 in which bedrock was encountered at 10 feet bgs. In Borings 3-5, 7, and 8, the profiles consisted of alluvium to the depth explored of 10 feet bgs. Residual soils were encountered in Borings 3 and 6 at a depth of 7.5 feet bgs.

Alluvial soils consisted of sandy lean clay, sandy lean clay with gravel, lean clay, clayey gravel with sand, and poorly graded sand with gravel. The clay had a medium stiff to very stiff consistency, and the sand and gravel were medium dense to very dense. Residual soils consisted of medium dense clayey sand and soft sandy lean clay. Residual and alluvial soils were logged as moist to very moist.

The Franciscan Mélange Formation bedrock was predominantly sandstone, although metavolcanic rock was encountered in Boring 6. Bedrock hardness varied from very soft to moderately hard, and the rock was moderately weathered or highly weathered. Subsurface groundwater was only encountered in Boring 14 at 3 feet bgs.

Pavement sections of the existing roadways varied by location. Thickness of the asphaltic concrete ranged from 2 inches to 9.5 inches, and aggregate base material ranged from 2 inches to 10 inches. Fabric was periodically encountered in the sections. On Mill Street in Boring 5, a 5- inch thick concrete section was found to underly the asphaltic concrete.

Please refer to the boring logs in Appendix A for a more complete description of the subsurface conditions encountered at the site.

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5.0 CONCLUSIONS
In our opinion, the site is suitable, from a geotechnical engineering standpoint, for the proposed project, provided the recommendations contained herein are implemented in the design and construction. The new sewer line is planned to be installed using open trench methods. From a geotechnical standpoint, the primary concern at the site is the potential for variable soil and bedrock conditions to impact the excavations. Based on the subsurface data, stiff sandy lean clay will be the predominant soil type encountered during excavation to overly the bedrock, although medium dense sands or soft clays may also be encountered, such as the residual soils encountered below Santa Rosa Street and Chorro Street, respectively. Gravels and cobbles may also be encountered such as the gravel found below Santa Rosa Street, Mill Street, and Chorro Street in Borings 3, 5, and 6, respectively. Bedrock hardness will vary considerably. For example during the subsurface exploration, very soft sandstone was encountered underlying Bishop Street while moderately hard sandstone was encountered below Sierra Way. For the purposes of preliminary planning and estimating of shoring or temporary excavation slopes, the alluvial and residual soils should be considered to be Type C soil, as defined by the California Division of Occupational Safety and Health (CALOSHA). Bedrock will also be encountered during excavation.

Due to the variable conditions of hardness and weathering, rock materials should be considered to be Type B or C soil, as defined by CALOSHA, depending upon the jointing, fracturing, and dip.

The contractor is responsible for all aspects of construction safety. Accordingly, the contractor’s “Competent Person” will need to perform his/her own evaluation of the soil types and appropriate sloping and/or shoring measures.

6.0 GEOTECHNICAL RECOMMENDATIONS
These recommendations are applicable for the improvements as described in the “Introduction and Site Setting” Section of this report. If other improvements not previously mentioned are included, the geotechnical engineer should be contacted for revised recommendations. Unless otherwise noted, the following definitions are used in the recommendations presented below.

Where terms are not defined, definitions commonly used in the construction industry are intended.
• Moisture Conditioned: Soil moisture content adjusted to just above optimum moisture content prior to application of compactive effort.
• Compacted / Recompacted: Soils placed in level lifts not exceeding 8 inches in loose thickness and compacted to a minimum of 90 percent of maximum dry density; however, 95 percent should be achieved in the upper 12 inches of subgrade in areas to be paved,

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City of San Luis Obispo, 2024 Sewer Upgrades April 5, 2024 San Luis Obispo, California
306551-001 5 2403-051.SER
and in all aggregate base. The standard tests used to establish maximum dry density and filed density should be ASTM D 1557-12 and ASTM D 6938-17, respectively, or other methods acceptable to the geotechnical engineer and jurisdiction.

Trench Backfill

1. Trench backfill can be performed with the excavated soils recompacted to a minimum of 90 percent of maximum dry density; however, 95 percent should be achieved in the upper 12 inches of subgrade in areas to be paved, and in all aggregate base. Backfill should be moisture conditioned to optimum moisture content, or just above, prior to application of compactive effort. The backfill should be placed in level lifts not exceeding 8 inches in loose thickness and compacted to the minimums recommended above.

2. All materials used as fill should be cleaned of all debris and any rocks larger than 3 inches in the maximum dimension. When fill material includes rock, the rocks should be placed in a sufficient soil matric to ensure that voids caused by nesting of the rock will not occur and the fill can be properly compacted.

3. The recommendations of this section are minimums only and may be superseded by the requirements of the architect/engineer, the recommendations of pipe manufacturers or utility companies, or the requirements of the governing jurisdiction based upon soil corrosivity or other factors.

Observation and Testing

1. It must be recognized that the recommendations contained in this report are based on a limited number of borings and rely on continuity of the subsurface conditions encountered. Therefore, the geotechnical engineer should be retained to provide consultation during the design phase, to review plans as they near completion, to interpret this report during construction, and to provide construction monitoring in the form of testing and observation.

2. At a minimum, the geotechnical engineer should be retained to provide:
• Review of final plans
• Professional observation during trench backfill
• Oversight of soil special inspection during trench backfill

Page 89 of 229 ends

City of San Luis Obispo, 2024 Sewer Upgrades April 5, 2024 San Luis Obispo, California
306551-001 6 2403-051.SER

3. Backfill and compaction of excavations and trench should be considered to fall under Section 1705.6 “Soils” of the 2022 CBC. Special inspection of backfill should be provided as per Section 1705.6 and Table 1705.6 of the 2022 CBC. The special inspector should be under the direction of the geotechnical engineer.

4. It is our opinion that none of the grading construction is of a nature that should warrant continuous special inspection; periodic special inspection should suffice assuming the work is monitored by a County of San Luis Obispo Public Works Inspector. Subject to approval by the Building Official, the exception to continuous special inspection is described in Section 1704.2 of the 2022 CBC and should be specified by the architect/engineer and periodic special inspection of the following items should be provided by the special inspector:
• Verify use of proper materials, densities and lift thicknesses during placement and compaction of compacted fill

5. A program of quality assurance should be developed prior to beginning construction. At a minimum, the program should include all geotechnical items shown on the testing and inspection schedule of the approved plans. Itshould also include any additional inspection items required by the engineer and/or the governing jurisdiction.

6. Locations and frequency of compaction tests should be per the recommendation of the geotechnical engineer at the time of construction. The recommended test location and frequency may be subject to modification by the geotechnical engineer, based upon soil and moisture conditions encountered,size and type of equipment used by the contractor, the general trend of the results of compaction tests, or other factors.

7. A preconstruction conference among the owner, the geotechnical engineer, the governing agency, the special inspector, the project inspector, the architect/engineer, and contractors is recommended to discuss planned construction procedures and quality control requirements.

8. The geotechnical engineer should be notified at least 48 hours prior to beginning construction operations. If Earth Systems Pacific is not retained to provide construction observation and testing services, it shall not be responsible for the interpretation of the information by others or any consequences arising therefrom.

Page 90 of 229 ends

City of San Luis Obispo, 2024 Sewer Upgrades April 5, 2024 San Luis Obispo, California
306551-001 7 2403-051.SER

7.0 CLOSURE
Our intent wasto perform the investigation in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing in the locality of this project under similar conditions. No representation, warranty, or guarantee is either expressed or implied. This report is intended for the exclusive use by the client as discussed in the “Scope of Services” Section. Application beyond the stated intent is strictly at the user's risk.

Thisreport is valid for conditions asthey exist at thistime forthe type of project described herein.

The conclusions and recommendations contained in this report could be rendered invalid, either in whole or in part, due to changes in building codes, regulations, standards of geotechnical or construction practice, changes in physical conditions, or the broadening of knowledge.

If changes with respect to the project become necessary, if items not addressed in this report are incorporated into plans, or if any of the assumptions used in the preparation of this report are not correct, this firm shall be notified for modifications to this report. Any items not specifically addressed in this report should comply with the CBC of other applicable standards, and the requirements of the governing jurisdiction.

The recommendations presented in this geotechnical report are based upon the geotechnical conditions encountered at the site and may be augmented by additional requirements of the client, or by additional recommendations provided by the geotechnical engineer based on peer or jurisdiction reviews, or conditions exposed at the time of construction. If Earth Systems Pacific is not retained to provide construction observation and testing services, it shall not be responsible for the interpretation of the information by others or any consequences arising therefrom.

This document, the data, conclusions, and recommendations contained herein are the property of Earth Systems Pacific. This report shall be used in its entirety, with no individual sections reproduced or used out of context. Copies may be made only by Earth Systems Pacific, the client, and the client’s authorized agents for use exclusively on the subject project. Any other use is subject to federal copyright laws and the written approval of Earth Systems Pacific.

Thank you for this opportunity to have been ofservice. If you have any questions, please feel free to contact this office at your convenience.

End of Text.

Page 91 of 229 ends

City of San Luis Obispo, 2024 Sewer Upgrades April 5, 2024 San Luis Obispo, California
306551-001 8 2403-051.SER

TECHNICAL REFERENCES
California Building Code. 2022. California Code of Regulations, Title 24, Part 2.

Google Earth. 2024. Google Earth [website], retrieved from http://www.google.com/earth/index.html

Page 92 of 229 ends

APPENDIX A
Figure 1 - Site Vicinity Map
Figure 2 - Exploration Location Map
Boring Log Legend
Boring Log

Page 93 of 229 ends

Earth Systems Pacific
4378 Old Santa Fe Road, San Luis Obispo, CA 93401
www.earthsystems.com
(805) 544-3276 Fax (805) 544-1786 NOT TO SCALE BASE MAP PROVIDED BY: Google Earth (2024) Date March 2024 Project No. 306551-001 Figure 1 SITE VICINITY MAP City of San Luis Obispo, 2024 Sewer Upgrades Mill Street, Islay Street, and Sierra Way San Luis Obispo, California SITE Page 94 of 229 NOT TO SCALE Earth Systems Pacific
4378 Old Santa Fe Road, San Luis Obispo, CA 93401
www.earthsystems.com
(805) 544-3276 Fax (805) 544-1786 Date March 2024 Project No. 306551-001 Figure 2 EXPLORATION LOCATION MAP City of San Luis Obispo, 2024 Sewer Upgrades Mill Street, Islay Street, and Sierra Way San Luis Obispo, California BASE MAP PROVIDED BY: City of San Luis Obispo (2024) LEGEND Boring Location (Approx.) B14 B2 B1 B3 B4 B5 B6 B7 B8 B9 B10 B11 B12 B13 B14 Page 95 of 229

Page 96 of 229 ends

DEPTH (feet) USCS CLASS SYMBOL INTERVAL (feet) SAMPLE TYPE DRY DENSITY (pcf) MOISTURE (%) BLOWS PER 6 IN.

SAMPLE DATA

SOIL DESCRIPTION
Earth Systems Pacific
LEGEND: Ring Sample Grab Sample Shelby Tube Sample SPT
NOTE: This log of subsurface conditions is a simplification of actual conditions encountered. It applies at the location and time of drilling.

Subsurface conditions may differ at other locations and times.

AUGER TYPE: 6" Hollow Stem
DRILL RIG: GTech GT8 with Automatic Hammer
LOGGED BY: S. Venable
CLAYEY SAND: brown, dense, moist (Fill)

2.5 - 5.0
End of Boring @ 11.5'
No subsurface water encountered
PAGE 1 OF 1
Boring No. 1
JOB NO.: 306551-001
DATE: 2/29/2024

5.0 - 6.5 42
50/5"
City of San Luis Obispo, 2024 Sewer Upgrades
Mill Street, Islay Street, and Sierra Way
San Luis Obispo, California
4" AC / 8" AB
SC
18 10.0 - 11.5 16
17 13
SANDSTONE: pale olive brown with brown
mottling, very soft, moderately weathered
(Franciscan Melange)

Page 97 of 229 ends

DEPTH (feet) USCS CLASS SYMBOL INTERVAL (feet) SAMPLE TYPE DRY DENSITY (pcf) MOISTURE (%) BLOWS PER 6 IN.

SAMPLE DATA

Subsurface conditions may differ at other locations and times.

AUGER TYPE: 6" Hollow Stem
DRILL RIG: GTech GT8 with Automatic Hammer
LOGGED BY: S. Venable

1.0 - 3.0
End of Boring @ 11.5'
No subsurface water encountered
PAGE 1 OF 1
Boring No. 2
JOB NO.: 306551-001
DATE: 2/29/2024

5.0 - 6.5 29
50/5"
City of San Luis Obispo, 2024 Sewer Upgrades
Mill Street, Islay Street, and Sierra Way
San Luis Obispo, California

9.5" AC / 5" AB
14 10.0 - 11.5 22
32 14
SANDSTONE: brown to very dark brown,
moderately hard, moderately weathered
(Franciscan Melange)
SANDY LEAN CLAY: very dark brown, stiff, moist
(Alluvium)
SC

Page 98 of 229 ends

DEPTH (feet) USCS CLASS SYMBOL INTERVAL (feet) SAMPLE TYPE DRY DENSITY (pcf) MOISTURE (%) BLOWS PER 6 IN.

SAMPLE DATA

Subsurface conditions may differ at other locations and times.

AUGER TYPE: 6" Hollow Stem
DRILL RIG: GTech GT8 with Automatic Hammer
LOGGED BY: S. Venable

1.0 - 5.0
End of Boring @ 11.5'
No subsurface water encountered
PAGE 1 OF 1
Boring No. 3
JOB NO.: 306551-001
DATE: 3/1/2024

5.0 - 6.5 16
23 City of San Luis Obispo, 2024 Sewer Upgrades
Mill Street, Islay Street, and Sierra Way
San Luis Obispo, California
7" AC / 10" AB
15 10.0 - 11.5 15
20 7
SANDY LEAN CLAY: brown, stiff, moist (Alluvium)
CLAYEY GRAVEL WITH SAND: brown, medium
dense, moist
CLAYEY SAND: light brown, medium dense,
moist (Residual Soil)
SC
GC
SC

Page 99 of 229 ends

DEPTH (feet) USCS CLASS SYMBOL INTERVAL (feet) SAMPLE TYPE DRY DENSITY (pcf) MOISTURE (%) BLOWS PER 6 IN.

SAMPLE DATA

Subsurface conditions may differ at other locations and times.

AUGER TYPE: 6" Hollow Stem
DRILL RIG: GTech GT8 with Automatic Hammer
LOGGED BY: S. Venable

1.0 - 5.0
110.4 17.5
End of Boring @ 11.5'
No subsurface water encountered
PAGE 1 OF 1
Boring No. 4
JOB NO.: 306551-001
DATE: 2/29/2024

5.0 - 6.5 13
18 City of San Luis Obispo, 2024 Sewer Upgrades
Mill Street, Islay Street, and Sierra Way
San Luis Obispo, California

24.4 4" AC / 2" AB with fabric
8 10.0 - 11.5 14
19 7
SANDY LEAN CLAY: brown, very stiff, moist
(Alluvium)
SC
very moist

Page 100 of 229 ends

DEPTH (feet) USCS CLASS SYMBOL INTERVAL (feet) SAMPLE TYPE DRY DENSITY (pcf) MOISTURE (%) BLOWS PER 6 IN.

SAMPLE DATA

Subsurface conditions may differ at other locations and times.

AUGER TYPE: 6" Hollow Stem
DRILL RIG: GTech GT8 with Automatic Hammer
LOGGED BY: S. Venable

1.0 - 4.0

23.2 End of Boring @ 11.5'
No subsurface water encountered
PAGE 1 OF 1
Boring No. 5
JOB NO.: 306551-001
DATE: 2/29/2024

5.0 - 6.5 18
19 City of San Luis Obispo, 2024 Sewer Upgrades
Mill Street, Islay Street, and Sierra Way
San Luis Obispo, California

11.9 2" AC / 5" Concrete / 2" AB
17 10.0 - 11.5 20
17 10
SANDY LEAN CLAY WITH GRAVEL: brown, very
stiff, moist (Alluvium)
CL
CLAYEY GRAVEL WITH SAND: yellowish brown,
medium dense, very moist
GC
moist

Page 101 of 229 ends

DEPTH (feet) USCS CLASS SYMBOL INTERVAL (feet) SAMPLE TYPE DRY DENSITY (pcf) MOISTURE (%) BLOWS PER 6 IN.

SAMPLE DATA

Subsurface conditions may differ at other locations and times.

AUGER TYPE: 6" Hollow Stem
DRILL RIG: GTech GT8 with Automatic Hammer
LOGGED BY: S. Venable

1.0 - 4.0

95.5 27.3
End of Boring @ 11.5'
No subsurface water encountered
PAGE 1 OF 1
Boring No. 6
JOB NO.: 306551-001
DATE: 2/29/2024

5.0 - 6.5 50/5"
City of San Luis Obispo, 2024 Sewer Upgrades
Mill Street, Islay Street, and Sierra Way
San Luis Obispo, California
7" AC / 2" AB
24 10.0 - 11.5 40
50/3"
13 SANDY LEAN CLAY: yellowish brown, very stiff,
moist (Alluvium)
CL
CLAYEY GRAVEL WITH SAND: yellowish brown,
very dense, very moist
GC
SANDY LEAN CLAY: dark grayish green, soft,
very moist (Residual Soil)
CL
METAVOLCANIC ROCK: light grayish green,
moderately hard, highly weathered (Franciscan
Melange)

Page 102 of 229 ends

DEPTH (feet) USCS CLASS SYMBOL INTERVAL (feet) SAMPLE TYPE DRY DENSITY (pcf) MOISTURE (%) BLOWS PER 6 IN.

SAMPLE DATA

Subsurface conditions may differ at other locations and times.

AUGER TYPE: 6" Hollow Stem
DRILL RIG: GTech GT8 with Automatic Hammer
LOGGED BY: S. Venable

1.0 - 5.0
112.0 9.0
End of Boring @ 11.5'
No subsurface water encountered
PAGE 1 OF 1
Boring No. 7
JOB NO.: 306551-001
DATE: 2/29/2024

5.0 - 6.5 5
6 City of San Luis Obispo, 2024 Sewer Upgrades
Mill Street, Islay Street, and Sierra Way
San Luis Obispo, California
5" AC / 6" AB
2 10.0 - 11.5 8
13 4
SANDY LEAN CLAY: dark brown, very stiff, moist
(Alluvium)
CL
CL
medium stiff, sand content increase
LEAN CLAY: dark brown, stiff, very moist, trace
sand

23.1

Page 103 of 229 ends

DEPTH (feet) USCS CLASS SYMBOL INTERVAL (feet) SAMPLE TYPE DRY DENSITY (pcf) MOISTURE (%) BLOWS PER 6 IN.

SAMPLE DATA

Subsurface conditions may differ at other locations and times.

AUGER TYPE: 6" Hollow Stem
DRILL RIG: GTech GT8 with Automatic Hammer
LOGGED BY: S. Venable

0.5 - 5.0
116.3 15.1
End of Boring @ 11.5'
No subsurface water encountered
PAGE 1 OF 1
Boring No. 8
JOB NO.: 306551-001
DATE: 2/28/2024

5.0 - 6.5 13
18 City of San Luis Obispo, 2024 Sewer Upgrades
Mill Street, Islay Street, and Sierra Way
San Luis Obispo, California
7" AC
5 10.0 - 11.5 12
19 6
SANDY LEAN CLAY: dark brown, stiff, moist
(Alluvium)
CL
CL
POORLY GRADED SAND WITH GRAVEL: dark
yellowish brown, medium dense, moist
very stiff, sand content decrease
SANDY LEAN CLAY: very dark brown, stiff, moist
SP

17.2

Page 104 of 229 ends

DEPTH (feet) USCS CLASS SYMBOL INTERVAL (feet) SAMPLE TYPE DRY DENSITY (pcf) MOISTURE (%) BLOWS PER 6 IN.

SAMPLE DATA

Subsurface conditions may differ at other locations and times.

AUGER TYPE: 6" Hollow Stem
DRILL RIG: GTech GT8 with Automatic Hammer
LOGGED BY: S. Venable

1.0 - 4.0
End of Boring @ 11.5'
No subsurface water encountered
PAGE 1 OF 1
Boring No. 9
JOB NO.: 306551-001
DATE: 2/28/2024

5.0 - 6.5 15
19 City of San Luis Obispo, 2024 Sewer Upgrades
Mill Street, Islay Street, and Sierra Way
San Luis Obispo, California

9.5" AC / 5" AB
9 10.0 - 11.5 20
26 15
SANDY LEAN CLAY: dark brown, stiff, moist
(Alluvium)
CL
SANDSTONE: pale olive brown, very soft, highly
weathered (Franciscan Melange)

Page 105 of 229 ends

DEPTH (feet) USCS CLASS SYMBOL INTERVAL (feet) SAMPLE TYPE DRY DENSITY (pcf) MOISTURE (%) BLOWS PER 6 IN.

SAMPLE DATA

Subsurface conditions may differ at other locations and times.

AUGER TYPE: 6" Hollow Stem
DRILL RIG: GTech GT8 with Automatic Hammer
LOGGED BY: S. Venable

1.0 - 4.0
End of Boring @ 11.5'
No subsurface water encountered
PAGE 1 OF 1
Boring No. 10
JOB NO.: 306551-001
DATE: 2/28/2024

5.0 - 6.5 50/5"
City of San Luis Obispo, 2024 Sewer Upgrades
Mill Street, Islay Street, and Sierra Way
San Luis Obispo, California
8" AC / 5" AB with fabric
12 10.0 - 11.5 18
19 10
SANDY LEAN CLAY: very dark brown, stiff, moist
(Alluvium)
CL
SANDSTONE: pale olive brown, soft, moderately
weathered (Franciscan Melange)

Page 106 of 229 ends

DEPTH (feet) USCS CLASS SYMBOL INTERVAL (feet) SAMPLE TYPE DRY DENSITY (pcf) MOISTURE (%) BLOWS PER 6 IN.

SAMPLE DATA

Subsurface conditions may differ at other locations and times.

AUGER TYPE: 6" Hollow Stem
DRILL RIG: GTech GT8 with Automatic Hammer
LOGGED BY: S. Venable

0.5 - 3.5
End of Boring @ 11.5'
No subsurface water encountered
PAGE 1 OF 1
Boring No. 11
JOB NO.: 306551-001
DATE: 2/28/2024

5.0 - 6.5 13
City of San Luis Obispo, 2024 Sewer Upgrades
Mill Street, Islay Street, and Sierra Way
San Luis Obispo, California

3.5" AC / 3" AB
4 10.0 - 11.5 23
31 SANDY LEAN CLAY: very dark brown, stiff, moist
(Alluvium)
CL
SANDSTONE:olive brown, soft, moderately
weathered (Franciscan Melange)
50/2"
21

Page 107 of 229 ends

DEPTH (feet) USCS CLASS SYMBOL INTERVAL (feet) SAMPLE TYPE DRY DENSITY (pcf) MOISTURE (%) BLOWS PER 6 IN.

SAMPLE DATA

Subsurface conditions may differ at other locations and times.

AUGER TYPE: 6" Hollow Stem
DRILL RIG: GTech GT8 with Automatic Hammer
LOGGED BY: S. Venable

0.5 - 5.0
End of Boring @ 16.5'
No subsurface water encountered
PAGE 1 OF 1
Boring No. 12
JOB NO.: 306551-001
DATE: 3/1/2024

5.0 - 6.5 50/5"
City of San Luis Obispo, 2024 Sewer Upgrades
Mill Street, Islay Street, and Sierra Way
San Luis Obispo, California
8" AC / 2" AB
19 10.0 - 11.5 50/3"
35 CL SANDY LEAN CLAY: brown, stiff, moist (Alluvium)
SANDSTONE: yellowish brown to very dark
brown, moderately hard, moderately weathered
(Franciscan Melange)

15.0 - 16.5
50/5"

Page 108 of 229 ends

DEPTH (feet) USCS CLASS SYMBOL INTERVAL (feet) SAMPLE TYPE DRY DENSITY (pcf) MOISTURE (%) BLOWS PER 6 IN.

SAMPLE DATA

Subsurface conditions may differ at other locations and times.

AUGER TYPE: 6" Hollow Stem
DRILL RIG: GTech GT8 with Automatic Hammer
LOGGED BY: S. Venable

0.5 - 5.0
End of Boring @ 15.0'
No subsurface water encountered
PAGE 1 OF 1
Boring No. 13
JOB NO.: 306551-001
DATE: 3/1/2024

5.0 - 6.5 50/5"
City of San Luis Obispo, 2024 Sewer Upgrades
Mill Street, Islay Street, and Sierra Way
San Luis Obispo, California
6" AC / 2" AB
21 10.0 - 11.5 50/5"
30 SANDY LEAN CLAY: light brown, stiff, moist
(Alluvium)
CL
SANDSTONE: yellowish brown to dark grayish
brown, moderately hard, moderately weathered
(Franciscan Melange)

15.0 - 16.5
50/1"
pale grayish brown

NO RECOVERY

Page 109 of 229 ends

DEPTH (feet) USCS CLASS SYMBOL INTERVAL (feet) SAMPLE TYPE DRY DENSITY (pcf) MOISTURE (%) BLOWS PER 6 IN.

SAMPLE DATA

Subsurface conditions may differ at other locations and times.

AUGER TYPE: 6" Hollow Stem
DRILL RIG: GTech GT8 with Automatic Hammer
LOGGED BY: S. Venable

1.0 - 3.0
End of Boring @ 10.5'
Perched subsurface water encountered @ 3.0'
PAGE 1 OF 1
Boring No. 14
JOB NO.: 306551-001
DATE: 2/28/2024

5.0 - 6.5 8
City of San Luis Obispo, 2024 Sewer Upgrades
Mill Street, Islay Street, and Sierra Way
San Luis Obispo, California
8" AC / 4" AB
6 10.0 - 11.5
50/4"
SANDY LEAN CLAY: dark brown, stiff, moist
(Alluvium)
CL
SANDSTONE: olive brown, very soft, moderately
weathered (Franciscan Melange)
16 moderately hard

Page 110 of 229 ends

APPENDIX B
Laboratory Test Results

Page 111 of 229 ends

City of San Luis Obispo 306551-001
2024 Sewer Upgrades
BULK DENSITY TEST RESULTS ASTM D 2937-17 (modified for ring liners) March 14, 2024

BORING DEPTH MOISTURE WET DRY
NO. feet CONTENT, % DENSITY, pcf DENSITY, pcf
4 5.0 - 5.5 17.5 129.7 110.4
4 10.0 - 10.5 24.4 --- ---
5 5.0 - 5.5 23.2 --- ---
5 10.0 - 10.5 11.9 --- ---
6 5.0 - 5.5 27.3 121.5 95.5
7 5.0 - 5.5 9.0 122.1 112.0
7 10.0 - 10.5 23.1 --- ---
8 5.0 - 5.5 15.1 133.8 116.3
8 10.0 - 10.5 17.2 --- ---

Page 112 of 229 ends

City of San Luis Obispo 306551-001
2024 Sewer Upgrades
MOISTURE-DENSITY COMPACTION TEST ASTM D 1557-12 (Modified) PROCEDURE USED: A March 14, 2024
PREPARATION METHOD: Moist Boring #8 @ 0.0 - 5.0'
RAMMER TYPE: Mechanical Brown Sandy Lean Clay (CL)
SPECIFIC GRAVITY: 2.70 (assumed)
SIEVE DATA: MAXIMUM DRY DENSITY: 117.9 pcf
Sieve Size % Retained (Cumulative) OPTIMUM MOISTURE: 13.5% 3/4" 0
3/8" 0 ENTER OVERSIZE CORRECTION DATA
#4 2
111
112
113
114
115
116
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 DRY DENSITY, pcf MOISTURE CONTENT, percent
Compaction Curve Zero Air Voids Curve

Page 113 of 229 ends

City of San Luis Obispo 306551-001
2024 Sewer Upgrades
PARTICLE SIZE ANALYSIS ASTM D 422-63/07; D 1140-017
Boring #4 @ 5.0 - 5.5' March 14, 2024
Sandy Lean Clay (CL)
Sieve size % Retained % Passing
1/2" (12.5-mm) 0 100
3/8" (9.5-mm) 1 99
#4 (4.75-mm) 3 97
#8 (2.36-mm) 8 92
#16 (1.18-mm) 12 88
#30 (600-µm) 16 84
#50 (300-µm) 22 78
#100 (150-µm) 34 66
#200 (75-µm) 46 54 1/2 3/8 4 8 16 30 50 100 200
0 10
20 30
40 50
60 70
80 90
100
100 10 1 0.1 0.01 PERCENT PASSING
GRAIN SIZE, mm
U. S. STANDARD SIEVE OPENING IN INCHES U. S. STANDARD SIEVE NUMBERS

Page 114 of 229 ends

City of San Luis Obispo 306551-001
2024 Sewer Upgrades
PARTICLE SIZE ANALYSIS ASTM D 422-63/07; D 1140-017
Boring #5 @ 5.0 - 5.5' March 14, 2024
Clayey Gravel with Sand (GC)
Sieve size % Retained % Passing
3" (75-mm) 0 100
2" (50-mm) 0 100

1.5" (37.5-mm) 0 100
1" (25-mm) 0 100
3/4" (19-mm) 7 93
1/2" (12.5-mm) 19 81
3/8" (9.5-mm) 28 72
#4 (4.75-mm) 40 60
#8 (2.36-mm) 52 48
#16 (1.18-mm) 58 42
#30 (600-µm) 62 38
#50 (300-µm) 66 34
#100 (150-µm) 73 27
#200 (75-µm) 79 21 3 2 1.5 1 3/4 1/2 3/8 4 8 16 30 50 100 200 0 10
20 30
40 50
60 70
80 90
100
100 10 1 0.1 0.01 PERCENT PASSING
GRAIN SIZE, mm
U. S. STANDARD SIEVE OPENING IN INCHES U. S. STANDARD SIEVE NUMBERS

Page 115 of 229 ends

Page 116 of 229 ends

Item 5e
Department: Utilities
Cost Center: 6104
For Agenda of: 9/3/2024
Placement: Consent
Estimated Time: N/A
FROM: Aaron Floyd, Utilities Director
Prepared By: Chris Lehman, Utilities Deputy Director - Wastewater SUBJECT: ADOPT A RESOLUTION TO AMEND AUTHORIZED PRIVATE SEWER

LATERAL REPLACEMENT REBATE PROGRAM

RECOMMENDATION
Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, authorizing amendment of the Private Sewer Lateral Replacement Rebate Program.”

REPORT-IN-BRIEF
On August 20, 2019, the City Council approved a Resolution to establish a private sewer lateral replacement rebate program. The intent of the rebate program was to incentivize private infrastructure replacement to reduce the impact on public infrastructure. Since then, inflationary impacts have resulted in increased sewer lateral replacement costs. By increasing the rebate incentive, staff anticipates maintaining or increasing replacements of private sewer laterals, which reduces treatment and conveyance costs and environmental and public health impacts associated with sanitary sewer overflows (SSOs) on the publicly owned wastewater collection and treatment facilities.

POLICY CONTEXT
In May 2018, the City Council approved an update to the Water and Wastewater Element of the General Plan, which included identifying capacity-constrained areas of the city’s publicly owned wastewater collection system (Water and Wastewater Element Figure 3:

Wastewater Collection System Capacity Constrained Areas).

The State Water Resources Control Board adopted statewide General Waste Discharge Requirements (GWDR) for publicly owned wastewater collection systems in 2006, which was most recently amended on June 5, 2023. The GWDR requires the development and implementation of a system-specific local sewer system management plan (SSMP) that documents a comprehensive program for sewer system operation, maintenance, repair, and reporting of all Sanitary Sewer Overflows (SSOs) in the statewide spill reporting database. The city is required to comply with these statewide requirements. The City Council approved San Luis Obispo’s 2019 SSMP on May 7, 2019.

Page 117 of 229 ends

Item 5e
Addressing wastewater collection system capacity limitations allows for the continuation of housing development and is supportive of the Housing and Homelessness Major City Goal.

DISCUSSION
Background
San Luis Obispo has separate stormwater and sanitary sewer systems. Only wastewater is intended to flow into the sanitary sewer system, which ultimately flows through the wastewater collection system and into the Water Resource Recovery Facility (WRRF).

With aging sewer infrastructure, cracks due to wear in the materials, root growth, or improperly plumbed stormwater can enter the wastewater system and cause sewer lines to exceed their capacity. This excess water from groundwater and stormwater entering the wastewater collection system is termed Inflow and Infiltration (I&I). High rates of I&I entering into sewer pipes can exceed the capacity of the city’s wastewater collection system, leading to system backups and/or wastewater overflows. Overflows occur at maintenance holes and usually flow to nearby storm drains or creeks. Overflows can also occur in private homes, resulting in property damage and potential health risks. Overflows are of considerable concern to the city and its regional regulatory partners. Additionally, I&I from private infrastructure impacts the city's ability to convey its wastewater safely to the publicly-owned wastewater treatment plant or Water Resource Recovery Facility, and the treatment of this excess wastewater flow increases the energy required for pumping and treatment. I&I also consumes capacity in the wastewater collection system, resulting in increased capital requirements to increase pipeline size.

Private sewer laterals are the portion of the sewer lines that extend from the connection at a residence up to and including the point of connection with the publicly owned sewer main (Figure 1). By city Ordinance, private laterals are the responsibility of the property owner.1 The city estimates that there are 13,390 private sewer laterals citywide, approximately 7,000 of which are in capacity-constrained areas. The average length of a single-family residential private sewer lateral is approximately 65 feet. Based on that average, the private system of laterals is estimated at an overall 164 miles of pipe. Unlike public sewer lines, these private sewer laterals are not routinely inspected, maintained, or repaired/replaced at intervals to ensure they are in good condition.

1 Municipal Code Section 13.08.395 (Private sewer laterals/systems, Ownership, Maintenance, and Repair)

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Item 5e
Figure 1: Private sewer lateral (yellow) connecting to city sewer main (blue) Since the onset of the Voluntary Sewer Lateral Replacement (VSLR) rebate program in 1997, only single-family residential sewer laterals have been eligible for rebates, as staff have aimed to focus limited resources on the oldest infrastructure in town that is known to have the highest contributions to I&I. On August 20, 2019, the City Council approved a resolution to establish a Private Sewer Lateral Replacement Rebate program, which increased rebates available through the VSLR rebate program. Council declared a primary public purpose in the expenditure of public funds to benefit private interests as failing private sewer laterals contribute to excess wastewater flows into the publicly owned wastewater collection system and WRRF, potentially causing or contributing to overloading of the city’s system.

Since the fall of 2019, approximately 300 rebates have been issued to homeowners for the replacement of their private sewer lateral. To maintain the effectiveness of the program, staff are proposing an amended (increased and standardized) private sewer lateral rebate amount for the replacement of private single-family residential sewer laterals (Attachment A). The goals of the rebate remain the same - to reduce I&I from private sewer laterals and reduce the potential for wastewater overflows.

While private sewer lateral replacement project costs vary widely due to San Luis Obispo's unique and diverse landscape, the construction cost index (CCI) has increased by 24.22% since September 2019, when the rebate was first authorized. Due to this increase in CCI, staff are recommending an adjustment to the rebate incentive offered to homeowners by the city. The amended rebate increases and standardizes the amount from $3,000 for lateral replacement in capacity-constrained areas and $2,000 for all other replacements to $4,000 for all replacements, which may not exceed the total cost of the project. The standardized rebate acknowledges the universal impacts of I&I on the WRRF and simplifies the administrative process. In addition to the proposed $4,000 rebate, successful applicants will be reimbursed for the sewer wye connection fee2. As the impacts of increased construction costs precede this report, the amended rebate program amount is proposed to be retroactive for work completed from September 3, 2023, to September 3, 2024. Staff have determined this is a reasonable accommodation that can be funded through the approved FY 2024-25 budget.

2 The physical connection of the private sewer lateral to the city sewer main is known as the “wye” connection. The wye connection fee covers the materials and staff labor required for the installation.

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Item 5e
Expanded Rebate Eligibility
Single-family residential intensification projects with required sewer lateral offset requirements, such as a home remodel or the addition of an Accessory Dwelling Unit (ADU), are also being recommended to be eligible for rebates. Rebates for single-family residential sewer lateral replacements conditioned through a Notice to Correct may not be available but will be conditionally reviewed at the discretion of the Utilities Director.

These projects are currently excluded under the existing Ordinance.

City's Progress in Reducing Sanitary Sewer Overflows
The city has made progress over the years in repairing and replacing the aging wastewater pipeline infrastructure and reducing overflows. The city has 145 miles of wastewater pipelines and estimates that there are 164 miles of private laterals, making over 50 percent of the system privately owned and maintained. The city has collected condition data of the private wastewater collection system through closed-circuit television (CCTV) inspections. Approximately 50 percent of the private system has been inspected through third-party contractors since 2013, with over 800 lateral inspections completed since September 2019 as a condition of the city’s inspection upon sale ordinance requirements.
3 Based on these condition assessments (Figure 2), significant repairs will still need to occur to allow for increased intensification and increased housing development forecasted in the city’s General Plan Land Use and Housing Elements.

Public access to private sewer lateral conditions is available on the city’s website at https://www.slocity.org/laterals (Figure 3).

3 Municipal Code Section 13.08.395 Private sewer laterals/systems, Inspection of Existing Private Sewer Laterals

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Item 5e
Figure 2: Private Sewer Lateral Conditions as of August 15, 2024

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Item 5e
Figure 3: Private sewer lateral condition map (slocity.org/laterals), data as of August 12, 2024 Future Private Sewer Lateral Program Considerations
Staff is in the process of completing an updated flow study and hydraulic model (last completed in 2015) of the entire publicly owned wastewater collection system. This will update staff’s understanding of current capacity limitations, and staff anticipates delivering the updated report to the City Council in the spring of 2025. This updated report will provide clarity on the progress of the city’s Wastewater Flow Offset Program and current system limitations, which will inform future policy and program decisions as well as inform decisions on capital projects.

Previous Council or Advisory Body Action
On August 20, 2019, the City Council adopted Resolution No. 11037, Establishing a Private Sewer Lateral Replacement Program and Eliminating an Existing city Fee for Sewer Wye Installation (Attachment B). On June 4, 2024, the City Council approved the 2024-25 budget supplement, which provided an increase of $270,000 to incentivize the reduction of I&I.

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Item 5e
Public Engagement
Staff have discussed the current Wastewater Flow Offset Program (including private sewer lateral replacement requirements) at the Developers Roundtable with various realtor groups, home inspectors, residential property managers, developers, and environmental group representatives. As a result of this outreach and corresponding feedback, staff were motivated to proceed with the recommendation to increase rebate amounts. Outreach will continue as staff aim to increase the amount of private sewer lateral replacements and improve the efficiency and impacts of the program. Staff have streamlined the rebate application process and created a digital application form that can be completed online at the city’s website: https://www.slocity.org/lateralrebate.

The city maintains a copy of the 2019 SSMP at the City's Utilities Department (879 Morro, San Luis Obispo), and the document is also available on the City’s website. Outreach is also performed through various city programs, including the Environmental Compliance (Pretreatment) Program and Capital Improvement Program.

CONCURRENCE
The City’s Community Development and Finance Departments concur with the recommendations made in this report by the Utilities Department. The City Attorney’s office concurs with the form of the recommended Resolution.

ENVIRONMENTAL REVIEW
The proposed amended rebates are exempt from the provisions of the California Environmental Quality Act (CEQA), pursuant to the statute (Public Resources Code Section 21000, et seq.) and the State CEQA Guidelines (14 Cal. Code Regs. 15000 et seq.). The proposed amended rebate program is exempt from CEQA pursuant to CEQA Guidelines Sections 15307 (Actions by Regulatory Agencies for Protection of Natural Resources) and 15308 (Actions by Regulatory Agencies for the Protection of the Environment) because the intent of the program is to incentivize sewer lateral replacements and reduce I&I and the potential for SSOs. Actions resulting from the proposed amended rebate program would result in the replacement of existing private sewer laterals serving existing development, which are exempt from CEQA pursuant to CEQA Guidelines Section 15303 (New Construction or Conversion of Small Structures) because the replaced sewer laterals would serve existing development in existing urbanized areas, and the replacement of poorly functioning sewer laterals would not have a significant adverse impact on the environment. Continued implementation of the program would have a beneficial impact on the environment by reducing the potential for I&I and overflows due to reduced flows from groundwater and stormwater.

FISCAL IMPACT
Budgeted: Yes Budget Year: 2024-25
Funding Identified: Yes

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Item 5e
Fiscal Analysis:

Funding
Sources
Average
Annual
Rebates1
Retroactive Rebate
Payments2 Total Budget Available
Contingency
Funds
Remaining
Sewer
Fund 97 rebates 32 rebates $250,000
$4,000 $1,000 or $2,000 $220,0003
Subtotal $388,000 $45,000
Total $433,000 $470,000 $37,0004

1. Since the program’s inception on August 20, 2019.

2. Retroactive payments for rebates issued from 9/3/2023 to 9/3/2024.

3. Additional funding was approved during the FY2024-25 budget supplement.

4. Staff anticipates providing additional rebates for single-family residential intensification projects, such as some remodels or ADUs, that require offsets. These projects are currently not eligible for private sewer lateral replacement rebates.

Funding for the amended rebate program is available in the 2023-25 Financial Plan, Capital Improvement Program, which was amended to include increased funding as part of the 2024-25 budget supplement. Rebates would only be provided when funds are allocated for that purpose within a given budget year. Rebates are proposed to be available on a first-come, first-served basis by the date of application until the funds are expended. The amended rebate program amounts are proposed to be retroactive for work completed from September 3, 2023, to September 3, 2024. If funding is depleted during the fiscal year of the application, an applicant’s rebate would be placed on a backlog waitlist for payment in the new fiscal year or after July 1.

ALTERNATIVES

1. Council could decide to dissolve the private sewer lateral rebate program and direct staff to apply funding to only public infrastructure. Full replacement costs would be the burden of the property owner. This alternative is not recommended as it would likely lead to a reduction in private sewer lateral replacements.

2. Council could decide to maintain the current private sewer lateral rebate amounts. This alternative is not recommended due to the increased replacement costs associated with material and labor inflationary trends. These increased costs disincentivize private property owners from replacing sewer laterals.

3. Council may direct Staff to authorize amended (increased) rebate amounts for applicants moving forward but not to authorize retroactive payments for the increased rebate amount. This recommendation is not recommended as the retroactive rebates will provide reasonable equity to all recently qualified past applicants.

4. Council may direct staff to explore expanding qualifying private lateral replacement rebates to include multifamily residential properties. Staff have not evaluated the potential cost associated with funding this modification to the program.

This alternative is not recommended due to limited funding but may be further assessed in preparation for the FY2025-27 Financial Plan.

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Item 5e

ATTACHMENT
A - Draft Resolution authorizing amendment of Authorized Private Sewer Lateral Rebates

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R ______
RESOLUTION NO. _____ (2024 SERIES)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS

OBISPO, CALIFORNIA, AUTHORIZING AMENDMENT OF THE

PRIVATE SEWER LATERAL REPLACEMENT REBATE PROGRAM
WHEREAS, the City must provide capacity assurance consistent with its adopted Sewer System Management Plan and Statewide General Waste Discharge Requirements; and
WHEREAS, the City completed a Sanitary Sewer Flow Monitoring and Inflow/ Infiltration Study in March 2012 that included sanitary sewer flow monitoring, rainfall monitoring, and inflow and infiltration analysis; and
WHEREAS, the City adopted the Wastewater Collection System Infrastructure Renewal Strategy on January 19, 2016, which identified areas with capacity constraints and surcharging in the wastewater collection system during peak wet weather events; and
WHEREAS, in May of 2018, the City updated its General Plan, Water and Wastewater Management Element and included areas in the wastewater collection system with capacity constraints during peak wet weather events; and WHEREAS, the City has experienced sanitary sewer overflows, which have been identified as a threat to public health and water quality because of the pathogens, pollutants, and nutrients they contain, which have been a focus of State Water Quality Regulators over the past several years; and
WHEREAS, the City owns, operates, and maintains a sanitary sewer system with over 145 miles of pipeline and provides wastewater collection services to properties within the City limits as well as Cal Poly and San Luis Obispo County Airport; and WHEREAS, a system of approximately 13,390 private sewer laterals, estimated to equal an additional 164 miles of pipeline, is owned and maintained by property owners; and
WHEREAS, private sewer laterals contribute significant inflow and infiltration, contributing to capacity constraints, surcharging, and overflows in the wastewater collection system during peak wet weather events; and
WHEREAS, the City would like to encourage the timely replacement of private sewer laterals; and
WHEREAS, the City’s Private Sewer Lateral Replacement Rebate Program was created to accelerate the replacement of aging private infrastructure that impacts public infrastructure; and

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Resolution No. _____ (2024 Series) Page 2
R ______
WHEREAS, the amendment of the Private Sewer Lateral Replacement Rebate Program will provide funding assistance to property owners for their private sewer lateral replacement; and
WHEREAS, funding for the Private Sewer Lateral Replacement Rebate Program is identified in the City's Capital Improvement Program and provided by the City's Sewer Fund.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:

SECTION 1. The City Council hereby amends the Private Sewer Lateral Replacement Rebate Program using funding from the Sewer Fund and authorizes the Utilities Director to implement the program as follows:
a) The sewer lateral replacement must be permitted through the City of San Luis Obispo Community Development Department.
b) The Private Sewer Lateral Replacement Rebate Program only applies to those sewer laterals, which are replaced in their entirety from the structure up to and including connection with the City main; spot repairs and partial repairs are not included in this program.
c) Verification of installation, inspection, and approval of completed work by the City is required.
d) For property owners of single-family residences, the Private Sewer Lateral Replacement Rebate will be a maximum of $4,000, which may not exceed the cost of the project. All rebates are subject to available funding. e) The property owner must submit a dated, detailed sales receipt for proof of purchase with the Private Sewer Lateral Replacement Rebate Application. The purchase of the private sewer lateral replacement must be clearly itemized on an invoice. A copy of the property owner’s W9 must be submitted with the application.
f) The Private Sewer Lateral Replacement Rebate may take four weeks or more from the date the rebate application is filed.
g) Private Sewer Lateral Replacement Rebates will only be provided to the property owner.
h) Only one Private Sewer Lateral Replacement Rebate will be provided over the lifetime of the property.
i) The Private Sewer Lateral Replacement Rebate Program is only in effect when funds are allocated for that purpose within a given budget year. Sewer Lateral Replacement Rebates will be available on a first-come, first-served basis from the date of application until the funds are expended. If funding runs out during the fiscal year, an applicant may be required to wait for a future year of rebate funding.

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Resolution No. _____ (2024 Series) Page 3
R ______
j) One-time retroactive rebate funds will be dispensed for all Private Sewer Lateral Replacement Rebates issued from September 3, 2023, to September 3, 2024, to increase the total incentive amount paid to $4,000. k) Private Sewer Lateral Replacement Rebates may not be available to property owners to replace their private sewer lateral as part of a Notice to Correct condition. This allowance will be applied at the discretion of the Utilities Director based on previous enforcement compliance history.
l) As an incentive to replace private sewer laterals and reduce inflow and infiltration, the collected city fee for sewer wye installations will be refunded for all qualifying rebate applications.

SECTION 2. The City Council hereby declares a primary public purpose in the expenditure of public funds to benefit private interests as failing private sewer laterals contribute excess water to the public wastewater collection system and Water Resource Recovery Facility and potentially cause or contribute to the overloading of the City's (public) system. The inflow and infiltration from laterals can lead to sanitary sewer overflows, resulting in damage to surrounding properties, public health risks, and environmental degradation.

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Resolution No. _____ (2024 Series) Page 4
R ______
SECTION 3. Resolution Number 11037 (2019 Series) is hereby amended and superseded to the extent inconsistent herewith.

Upon motion of Council Member ___________, seconded by Council Member ___________, and on the following roll call vote:

AYES:

NOES:

ABSENT:

The foregoing resolution was adopted this ______ day of _______________ 2024. ___________________________
Mayor Erica A. Stewart
ATTEST:
______________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
______________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ______________________. ___________________________
Teresa Purrington
City Clerk

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Item 5f
Department: Public Works
Cost Center: 5006
For Agenda of: 9/3/2024
Placement: Consent
Estimated Time: N/A
FROM: Matt Horn, Public Works Director
Prepared By: Sandra Golonka, Capital Projects Manager
SUBJECT: AWARD CONSTRUCTION CONTRACT FOR HVAC AIR HANDLER

REPLACEMENT AT PARKING SERVICES, SPECIFICATION NUMBER
2000075-07

RECOMMENDATION

1. Award a Construction Contract to Smith Mechanical-Electrical-Plumbing in the amount of $180,239.00 for the HVAC Air Handler Replacement at Parking Services project, Specification Number 2000075-07; and

2. Authorize the City Manager to award the construction contract plus contingencies for a total amount of $213,275.00; and

3. Authorize the City Engineer to approve Contract Change Orders up to the available project budget and any amended budget subsequently approved by the City Manager up to $200,000.

POLICY CONTEXT
On May 17, 2022, Council approved a Purchasing Policy Update to the Financial Management Manual that required Council approval for Public Projects that cost over $200,000.

Because the lowest responsive bid amount plus construction contract contingencies exceeds $200,000, staff is returning to Council to request authorization to award the construction contract. This will provide staff the authority to utilize all available construction contingencies if necessary to complete the project.

DISCUSSION
The HVAC and Air Handler in Parking Services (Project) will replace the existing HVAC unit and air handlers. The primary components and air ducting are from the original construction in 1988. The air handlers re-circulate and condition air before pumping it back into the building. The air handlers are old and nearing the end of their useful life.

The relief damper is also no longer functioning properly, causing the building temperature to fluctuate or the HVAC to shut down. The engineering evaluation determined that the current HVAC system needs a complete replacement of air handlers, dampers, ducting, actuators, and condensing units. The replacement of the unit will increase energy efficiency and occupancy comfort.

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Item 5f
On May 9, 2024, the City Manager authorized staff to advertise construction bids for the HVAC Air Handler Replacement at Parking Services Project and authorized the Director of Public Works to award the contract if the lowest responsible bid was within the Engineers Estimate of $115,400 (Attachment A).

On July 2, 2024, two bids were received and opened (Attachment B). Smith MechanicalElectrical-Plumbing (Smith) provided the lowest responsive bid in the total amount of $180,239.00.

Staff believes that the increase in costs above the Engineer's Estimate can generally be attributed to the required night work for the interior portion of the project, aimed at minimizing disruptions to staff and public service. In addition to recent economic trends leading to overall cost increases in construction related to high demand for work with a limited pool of qualified contractors.

Bid Summary Bid Total
1 Engineer's Estimate $ 115,400.00
2 Smith Mechanical- Electrical- Plumbing $ 180,239.00
3 Dahl Air Conditioning, Inc. $ 193,000.00
The Contractor’s references, license, and registration with the Department of Industrial Relations have been verified. Staff is recommending that the Bid Total be awarded to Smith. To address potential risks, staff has allocated a 15% contingency. This serves as a safeguard against unforeseen challenges such as system reconfiguration, unrepairable parts, weather-related issues, and contractor coordination to ensure that service to the public is uninterrupted. The contract amount plus the contingency will exceed the purchasing threshold requiring approval by the City Council.

Additionally, the cost of a temporary A/C unit is included in the budget as a precautionary measure to address any concerns regarding staff comfort.

CONCURRENCE
This Project has concurrence from the Public Works Department, including the Facilities Maintenance Program, Parking Services, and from the Community Development Department.

ENVIRONMENTAL REVIEW
The Project qualifies for an Exemption to the California Environmental Quality Act pursuant to State CEQA Guidelines Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) because it consists of improvements to an existing building with a similar system in terms of size, capacity, and function. The replacement unit is more energy efficient and will remain within its current structural limits. A Notice of Exemption has been filed through the Community Development Department.

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Item 5f

FISCAL IMPACT
Budgeted: Yes Budget Year: 2024-25
Funding Identified: Yes
Fiscal Analysis:

Funding Sources
Total
Budget
Available
Current
Funding
Request
Project
Cost
Remaining
Balance
Annual
Ongoing
Cost
General Fund
State
Federal
Fees
Major Facilities
Maintenance (2000075-
07 & 2000075-07.01)
$222,605 $0 $213,275 $9,330
Total $222,605 $0 $213,275 $9,330
The Project was originally identified in the 2021-23 Financial Plan (page 399) where it was allocated $30,000 for design services. The 2023-25 Financial Plan (page 363) identified an additional allocation of $230,000 in FY 2023-24 to support this project from the Major Facility Maintenance account (2000075). As of July 18, 2024, there is a current balance of $222,605 in the individual Major Facility Maintenance project tasks (2000075- 07 and 07.01).

Staff expects that the total available budget of $222,605.00 will be sufficient to complete the project.

Fiscal Impact Summary
HVAC Air Handler Parking Services, Spec No. 2000075-07
HVAC Air Handler Parking
Services
(2000075-07)
Major Maintenance Facilities
Total
Construction $180,239 $180,239
Contingencies (15%) $27,036 $27,036
Portable A/C Unit: $5,000 $5,000
Printing: $1,000 $1,000
Total Project Cost $213,275 $213,275
Available Fund Balance $222,605
Remaining Balance $9,330

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Item 5f

ALTERNATIVES
The City Council could deny the request to award the project. Staff does not recommend this alternative as the HVAC system is nearing its end of useful life and in danger of failure. This could lead to costly emergency repairs in the future.

ATTACHMENTS
A - City Manager Report to Advertise
B - Bid Results
C - Draft Agreement with Smith Mechanical-Electrical-Plumbing

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City of San Luis Obispo, City Manager Report
Final City Manager Approval Approver Name Date Approved Interim City Manager WM 5/9/24
Reviewer Routing List Reviewer Name Date Reviewed
Finance Riley K 4/26/2024
City Engineer BN 4/29/2024
City Attorney MK 4/22/2024
Department Analyst BP 4/12/2024
Capital Improvements Program
Administrative Manager
MK 4/16/2024
April 11, 2024
FROM: Matt Horn, Director of Public Works MH 4/19/2024
PREPARED BY: Sandra Golonka, Capital Projects Manager III SUBJECT: Advertise the HVAC Air Handler at Parking Services, Specification Number 2000075-07

RECOMMENDATION

1. Approve the project plans and specifications for the HVAC Air Handler at Parking Services, Specification Number 2000075-07; and,

2. Authorize staff to advertise for bids; and,

3. Authorize the Director of Public Works to award the construction contract if the lowest responsible bid is within the Engineer’s Estimate of $115,400.

DISCUSSION
Background
The HVAC and Air Handler in Parking Services (Project) will replace the existing HVAC unit and air handlers. The primary components and air ducting are from the original construction in 1988.

The air handlers re-circulate and condition air before pumping it back into the building. Parking Services uses an air handler, but it is old and nearing the end of its useful life. The relief damper is no longer functioning properly, causing the building temperature to fluctuate or the HVAC to shut down.

To determine the current state of the existing HVAC system in Parking Services, City staff contracted with BMA Mechanical to prepare construction plans (Attachment A) and special provisions (Attachment B) to address the issue. The engineering evaluation determined that the current HVAC system needs a complete replacement of air handlers, dampers, ducting, actuators, and condensing units. The replacement of the unit will increase energy efficiency and occupancy comfort.

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Authorization to Advertise HVAC Air Handler Parking Services, Spec No. 2000075-07 Page 2

CONCURRENCE
This Project has concurrence from the Public Works Department, including the Facilities Maintenance Program, and from the Community Development Department.

ENVIRONMENTAL REVIEW
The Project qualifies for an Exemption to the California Environmental Quality Act pursuant to State CEQA Guidelines Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction) because it consists of improvements to an existing building with a similar system in terms of size, capacity, and function. The replacement unit is more energy efficient and will remain within its current structural limits. A Notice of Exemption will be filed through the Community Development Department.

FISCAL IMPACT
Budgeted: Yes Budget Year: 2023-24
Funding Identified: Yes
The Project was originally identified in the 2021-23 Financial Plan (page 399) where it was allocated $30,000 for design services that have since then been expended. The 2023-25 Financial Plan (page 363) identified an additional allocation of $230,000 in FY 2023-24 to support this project from the Major Facility Maintenance account (2000075). As of March 19, 2024, there is a current balance of $259,736.30 in the individual project task (2000075-07) and $1,911,047.30 in the overall Major Facilities Maintenance account (2000075).

The Engineer’s Estimate is $115,400 and the total cost of the project is estimated to be $154,480 per the table below. Staff expects that the total available budget of $259,736.30 will be sufficient to complete the project.

Fiscal Impact Summary
HVAC Air Handler Parking Services, Spec No. 2000075-07
HVAC Air Handler
Parking Services
(2000075-07)
Project Total Costs
Parking Fund
Engineer's Estimate $115,400 $115,400
Contingencies (20%) $23,080 $23,080
Total Construction Estimate $138,480 $138,480
Construction Administration: $10,000 $10,000
Portable A/C Unit: $5,000 $5,000
Printing: $1,000 $1,000

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Authorization to Advertise HVAC Air Handler Parking Services, Spec No. 2000075-07 Page 3 Total Project Cost $154,480 $154,480
Funding Sources
HVAC Air Handler Parking Services
(2000075-07)
Current Balance $259,736
Project Funding $154,480
Post Project Balance $105,256
Project Total Funding $154,480
Reference Link: Budget Table HVAC Parking Services

ALTERNATIVES

1. Deny the approval to advertise the project. The City Manager could choose to deny the authorization to advertise the project, but staff does not recommend this alternative as the HVAC system is nearing its end of useful life and in danger of failure. This could lead to costly emergency repairs in the future.

ATTACHMENTS
A- HVAC Replacement Parking Services, Spec No. 2000075-07 B- Specials HVAC Replacement Parking Services, Spec No. 2000075-07 https://slocitycloud.sharepoint.com/:f:/s/SLOHub/PublicWorks/cipengineering/Evh0yujSEOhAkbF34zE5NK4Bye6muZv1NPI0KqqivVKA_w?e=dYuskl

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Bid Opening: 07/02/2024
Item # Item Description
Unit of
Measure
Estimated
Quanity
Item
price Total
Item
price Total
1 DEMOLITION LS --- --- $6,788.00 --- $4,500.00
2 DUCTWORK LS --- --- $52,995.00 --- $36,500.00
3 REFIRGERANT PIPING LS --- --- $12,530.00 --- $18,000.00 4 EQUIPMENT LS --- --- $62,805.00 --- $74,500.00
5 ELECTRICAL LS --- --- $18,145.00 --- $20,000.00
6 STARTUP, TEST, & BALANCE LS --- --- $6,003.00 --- $18,500.00 7 FIRE ALARM INTERGRATION LS --- --- $6,570.00 $6,500.00 8 LANDSCAPING GRAVEL LS --- --- $2,862.00 $4,500.00
9 CONTROLS- INTERGRATION OF
MITSUBISHI/TRANE TE-200 FOR

COMPATIBILITY OF FUTURE

INSTALLATION OF DDC
CONTROLS OVER BACNET IP LS --- --- $11,191.00 $6,500.00 10 AIR BALANCING REPORT LS --- --- $350.00 $3,500.00
$180,239.00 $193,000.00
HVAC AIR HANDLER REPLACEMENT AT PARKING SERVICES, SPECIFICATION NO. 2000075-07 Smith Mechanical,
Electrical, and
Plumbing
Dahl Air
Conditioning, Inc.

Total Project Bid

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AGREEMENT
THIS AGREEMENT, made on ____________________________, by and between the City of San Luis Obispo, a municipal corporation and charter city, San Luis Obispo County, California (hereinafter called the Owner) and Smith Mechanical-Electrical-Plumbing (hereinafter called the Contractor).

WITNESSETH:

That the Owner and the Contractor for the consideration stated herein agree as follows:

HVAC AIR HANDLER REPLACEMENT AT PARKING SERVICES,
SPECIFICATION NO. 2000075-07
in strict compliance with the plans and specifications therefor, including any and all Addenda, adopted by the Owner, in strict compliance with the Contract Documents hereinafter enumerated.

Item
No.

Item Unit of
Measure
Estimated
Quantity
Item Price
(in figures)
Total
(in figures)

1. Demolition LS 1 --- $6,788

2. Ductwork LS 1 --- $52,995.00

3. Refrigerant Piping LS 1 --- $12,530.00

4. Equipment LS 1 --- $62,805.00

5. Electrical LS 1 --- $18,145.00

6. Startup, Test, & Balance LS 1 --- $6,003.00

7. Fire Alarm Integration LS 1 --- $6,570.00

8. Landscaping Gravel LS 1 --- $2,862.00

9. Controls – Integration of
Mitsubishi/Trane TE-200 for
LS 1 --- $11,191.00

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compatibility off future installatiton
of DDC controls over BACnet IP

10. Air Balancing Report LS 1 --- $350.00
BID TOTAL: $180,239.00
Payments are to be made to the Contractor in compliance with and subject to the provisions embodied in the documents made a part of this Contract.

ARTICLE III, COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents, all of which are as fully a part thereof as if herein set out in full, and if not attached, as if hereto attached:

1. Notice to Bidders and Information for Bidders

2. Standard Specifications and Engineering Standards

3. Special Provisions, any Addenda, Plans and Contract Change Orders

4. Caltrans Standard Specifications and Standard Plans 2015

5. Accepted Bid and Bid Bond

6. List of Subcontractors

7. Public Contract Code Sections 10285.1 Statement

8. Public Contract Code Section 10162 Questionnaire

9. Public Contract Code Section 10232 Statement

10.Labor Code Section 1725.5 Statements

11.Bidder Acknowledgements

12.Qualifications

13.Non-collusion Declaration

14.Agreement and Bonds

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litigation. The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Contractor’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.

However, without affecting the rights of the City under any provision of this agreement, the Contractor shall not be required to indemnify and hold harmless the City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where the City is shown to have been actively negligent and where the City’s active negligence accounts for only a percentage of the liability involved, the obligation of the Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of the City.

IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year and date first above written.

CITY OF SAN LUIS OBISPO
a Municipal Corporation
CONTRACTOR:

Smith Mechanical-Electrical-Plumbing
By: ____________________________ By: _______________________________ Whitney McDonald,
City Manager
Larry Brannon
Its: President
APPROVED AS TO FORM (2nd signature required if Corporation) By: ____________________________ By:_______________________________ J. Christine Dietrick,
City Attorney
Dane Austen
Its: Vice President

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Item 5g
Department: Community Development
Cost Center: 4008
For Agenda of: 9/3/2024
Placement: Consent
Estimated Time: N/A
FROM: Timmi Tway, Community Development Director
Prepared By: David Amini, Housing Coordinator
SUBJECT: AUTHORIZATION TO ISSUE A REQUEST FOR PROPOSALS (RFP) FOR A CONSULTANT TO SERVE AS THE CITY’S BELOW MARKET RATE

HOUSING ADMINISTRATOR

RECOMMENDATION

1. Authorize the issuance of a Request for Proposals (RFP) for a Below Market Rate (BMR) Housing Administrator; and

2. Authorize the City Manager to enter into a consultant services agreement in an amount not to exceed $150,000 annually for the project.

POLICY CONTEXT
The recommended action on this item is supported by the City’s Inclusionary Housing Ordinance, as well as policies described in the Housing Element of the General Plan.

Housing is a major City Goal, with BMR homeownership and rental units making up a significant part of the City’s housing continuum. The Inclusionary Housing Ordinance (IHO), first adopted in 1999, has been a key policy that has increased production of BMR homeownership and rental units in the City through requirements imposed on development projects. The continued administration of these units through the RFP ensures continued implementation of the BMR housing program that provides housing opportunities to the community.

DISCUSSION
Background
The City’s first Inclusionary Housing Ordinance was adopted in 1999, and since that time, the City has made great strides in ensuring that a percentage of all new housing units are affordable to income-eligible households, defined as extremely low, very-low, low, and moderate income. Additional affordable units are built in the City using the State Density Bonus provisions as well as Development Agreements for larger projects. These homes remain at below market prices for the required term through deed-restrictions, covenants, and affordability agreements. Over the past several years, the City's BMR portfolio has grown substantially.

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Item 5g
There are currently 93 BMR for-sale units and 136 BMR rental units in the City’s portfolio, with an additional 334 rental units managed by HASLO and 73 rental units managed by People’s Self-Help Housing. There are 508 planned new BMR units in the pipeline.

In 2021, with the authorization of the City Council, staff issued an RFP for a third-party administrator of the City’s BMR homeownership and rental unit program. HouseKeys, a consultant with demonstrated experience managing other municipal BMR programs in the state, was signed to a two-year contract, which expired on June 30, 2023. The contract was then extended for an additional two years, with the option to terminate services with 30-day notice provided to consultant. With the existing portfolio and sizeable pipeline of BMR units in the City, there continues to be a need to facilitate the sale, rental, and income recertification of these units according to established regulations. The accelerated timelines and resources that are required to properly administer these services are greater than the current capacity and expertise of City housing staff. Staff has determined the need to issue a subsequent RFP to continue outside administration of the City’s BMR program.

Role of BMR Administrator
The BMR Administrator facilitates the sale, resale, rental, re-rental, and recertification of all new and existing BMR units in the City. The Administrator plays a critical role in ensuring that BMR units are occupied by eligible households according to the deed restrictions, City Below Market Rate standards, and City Municipal Code requirements regarding a fair and transparent selection process for tenants and buyers of these units.

The Administrator also works to ensure that all requirements of State law and monitoring requirements imposed by the Department of Housing and Community Development are met and adhered to. The Administrator also serves as a consistent point of contact for all parties interested in the City’s BMR program and available units. The Administrator manages the process of BMR unit sales from initial interest through to buyer income certification, underwriting, and sale.

Previous Council or Advisory Body Action
On May 4, 2021, Council authorized the initial RFP for BMR administration and authorized the City Manager to enter into an agreement if proposals were received within the annual budget of $117,000.

Public Engagement
Staff has made an effort to identify and engage several potential consultants that may be able to respond to this RFP. Staff will notice the RFP release in alignment with proper procedures for public bidding as mandated in the Municipal Code and Public Engagement Manual. Staff will also circulate the notice to interested parties and publish the notice to various digital media channels.

ENVIRONMENTAL REVIEW
This RFP is not subject to the provisions of the California Environmental Quality Act (CEQA) because it is not a project as defined in CEQA Guidelines 15378 (Definitions – Project).

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Item 5g

FISCAL IMPACT
Budgeted: Yes Budget Year: 2024-25
Funding Identified: Yes
Fiscal Analysis:

Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ $
State
Federal
Fees
Other:

Affordable
Housing Fund
$150,000 $150,000 $150,000
Total $150,000 $150,000 $0 $150,000
In the 2021-2023 Financial Plan, BMR administration services were funded by the General Fund. In the 2023-2025 Financial Plan, services were funded by the Affordable Housing Fund due to lack of General Funds for this effort. The 2025-27 Financial Plan will address the ongoing funding needs for this contract.

ALTERNATIVES

1. Continue this item and provide different direction to staff regarding the scope of work or other terms included in the proposed RFP. Council could provide additional or different direction to staff regarding the scope of work, based on any identified issues and considerations, and continue the authorization of the RFP to a later date.

2. Do not authorize the issuance of the RFP. Council could direct staff to develop additional alternatives to the use of a consultant for administration of the City’s BMR program. This could include capacity building and training resources to handle program administration internally, or the creation of a new staff position dedicated to BMR administration.

ATTACHMENTS
A - Draft Below Market Rate Administrator RFP

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The City of San Luis Obispo is committed to including disabled persons in all of our services, programs and activities.

Telecommunications Device for the Deaf (805) 781-7410.

Notice Requesting Proposals for Below Market Rate Housing Program Administrator Spec. No. SLO-BMR-2024
The City of San Luis Obispo is requesting sealed proposals for a Below Market Rate (BMR) Housing Program Administrator over a 2-year term (with an option to extend for another 2 years). All proposals must be received by the Department of Finance (990 Palm Street) by 3:00 p.m. on September 27, 2024.

All firms interested in receiving further correspondence regarding this Request for Proposals (RFP) will be required to complete a free registration proposal using BidSync (https://www.bidsync.com/bidsyncapp-web/vendor/register/Login.xhtml).

All proposals must be received via BidSync by the Department of Finance at or before September 27 2024, when they will be opened electronically in BidSync.

Proposals received after said time may not be considered. The preferred method of submission is electronically via BidSync, but if you wish to send a hard copy, to guard against premature opening, each proposal shall be submitted to the Department of Finance in a sealed envelope plainly marked with the proposal title, project number, proposer name, and time and date of the proposal opening. Proposals shall be submitted using the forms provided in the project package.

Questions should be posted to BidSync where the City will answer.

Project packages and additional information may be obtained at the City’s BidSync website at www.BidSync.com.

Please contact Dan Clancy at [email protected] with any questions. For technical issues with BidSync, please contact BidSync customer help at 800-990-9339.

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TABLE OF CONTENTS
A. INTRODUCTION ....................................................................................................................................1 B. SCOPE OF WORK...................................................................................................................................2 C. PROJECT SCHEDULE..............................................................................................................................4 D. PROJECT BUDGET .................................................................................................................................4 E. GENERAL TERMS AND CONDITIONS ....................................................................................................4 F. CONTRACT AWARD AND EXECUTION..................................................................................................5 G. CONTRACT PERFORMANCE..................................................................................................................6 H. SPECIAL TERMS AND CONDITIONS ....................................................................................................10 I. PROPOSAL CONTENT..........................................................................................................................11 J. PROPOSAL REVIEW.............................................................................................................................13 K. FORM OF AGREEMENT.......................................................................................................................15 L. INSURANCE REQUIREMENTS .............................................................................................................17 M. PROPOSAL SUBMITTAL FORM – SAMPLE..........................................................................................19

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A. INTRODUCTION
The City’s first Inclusionary Housing Ordinance was adopted in 1999 and since that time, the City has made great strides in ensuring that a percentage of all new housing units are affordable to income-eligible households, defined as extremely low, very-low, low, and moderate income. These homes remain at Below Market Rate (BMR) prices for the required term through deed-restrictions, covenants, and affordability agreements. Over the past several years, the City's BMR portfolio has grown substantially.

In 2021, with the authorization of the City Council, staff issued an RFP for a third party administrator of BMR homeownership and rental units. HouseKeys, a consultant with demonstrated experience managing other municipal BMR programs in the state, was signed to a two-year contract which expired in 2023 and was extended for an additional two years. The City has determined the need to issue a subsequent RFP to continue support for administration of the City’s BMR program.

BMR Ownership Units
There are currently approximately 93 BMR homeownership units within the City managed portfolio.

These units are restricted through provisions included in the Deed of Trust, Promissory Note, and Resale Restriction Agreement that are recorded on title of each property when it is sold. These documents, among other items, dictate the sale/resale process, the allowable sales price, income qualifications of subsequent buyers, refinancing provisions, and repayment requirements due upon sale or default.

Management of these units and future units by a BMR Housing Administrator under contract with the City is expected to provide a higher level of service to homeowners and potential homeowners under the program. The expertise provided by a consultant to perform this work will ensure timely processing of purchase and sale agreements, refinancing, subordination agreements, and other time sensitive work.

BMR Rental Units
The City currently has approximately 136 affordable rental units scattered throughout the City. These units are located within market-rate projects and require close oversight since they are not normally managed by an experienced affordable housing administrator/provider. These units are typically built by private developers, consistent with the Inclusionary Housing Ordinance or density bonus provisions, and are secured as affordable through deed-restrictions (or affordability covenants/agreements) entered into by the City and the project owners. Agreements are provided by the BMR Housing Administrator and executed by the City and the new owners. Each year, anywhere between 5-15 units are added to the BMR rental inventory.

The City also has a healthy inventory of rental units managed by non-profit housing agencies (i.e., the Housing Authority of San Luis Obispo (HASLO), Peoples’ Self-Help Housing (PSHH), etc.), which were partially developed by City financing mechanisms (i.e., the Affordable Housing Fund, Community Development Block Grants, Impact Fee Deferral loans). These units are generally within complexes that are 100% affordable due to tax credit and/or other subsequent federal, state, and local requirements, and thus have multiple deed-restrictions recorded on title of the properties due to the criteria stipulated by those various funding sources. Because these units are managed by experienced affordable housing administrators, the City is not proposing to have the proposed BMR Housing Administrator manage these units—compliance monitoring and coordination with non-profit partners that manage these projects is expected to stay within the scope of work of City staff.

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SCOPE OF WORK
The subject RFP solicits the services of a BMR Housing Program Administrator consultant to oversee the administration of the City’s BMR ownership and rental units. The administrator will be responsible for the following:

1. BMR Program Administration Setup
a. Administer and update the City’s existing BMR Interest List database. b. Coordinate information between City website and administrator customer service portal.

2. BMR Housing Program Administration
a. BMR Inquiries (ongoing): The BMR Housing Administrator will be the public facing entity on behalf of the City responsible for handling inquiries related to current housing portfolio loan holders and responding in a timely manner.
b. BMR Eligibility and Interest List (ongoing): The BMR Housing Administrator will maintain a list of qualified buyers and interested prospective buyers.

3. Annual BMR Compliance Monitoring
a. Documentation: The BMR Housing Administrator will administer the program and assure Affordability Deed Restrictions are recorded and followed by all parties as applicable for each property.
b. BMR Homeowner Certification: The BMR Housing Administrator will coordinate with homeowners on a biannual basis to certify that the original buyer continues to comply with the signed BMR Agreement including living in the BMR home as their principal residence. The BMR Housing Administrator will work with the City to remedy potential BMR defaults in accordance with the BMR Agreement.
c. BMR Renter Certification: The BMR Housing Administrator will coordinate with property managers, tenants, and the Housing Authority of San Luis Obispo (HASLO) on a biannual basis to certify that all BMR units are occupied by renters who continue to meet income requirements.

The BMR Housing Administrator will also ensure that the appropriate rent and utilities are being charged in compliance with the City’s Below Market Rate Housing Standards.

4. Existing Loan Administration
a. The BMR Housing Administrator will maintain an updated database, to be owned by the City, of all first-time-homebuyer and other housing loans (borrower name and address, loan amount, interest rate, loan term, loan distribution date and due date). This database will also include principal and interest received for loans that have been paid off, as well as any principal written off as a result of foreclosure or other default. City staff will be provided access to the database. b. The BMR Housing Administrator will monitor existing first-time-homebuyer and other housing loans biannually to ensure that the borrower remains in compliance with the loan agreement (e.g., current homeowner insurance, original buyer continues to reside on property). In case of

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default, the BMR Housing Administrator will contact the owner and work with the City to see that the loan is repaid.
c. The BMR Housing Administrator will work with the City to process all paperwork and legal recordings required when first-time homebuyer loans and other housing loans are paid off or refinanced (as needed basis).

5. BMR Home Sales/Resale Process
a. BMR Marketing: For each homeownership opportunity, Administrator will create a Marketing Plan and organize meetings with developers to coordinate effective marketing with specific performance milestones and dates. The developer and Administrator will also calculate final sales price for units in accordance with the City’s Below Market Rate Housing Standards, as well as any priorities for resident selection. The developer may choose a 30 or 60 day marketing period.

Administrator may be given as little as 2 weeks’ notice of pending sales opportunities.

Administrator shall maintain a website with photos and information regarding the opportunity, as well as list the opportunity on the Multiple Listing Service (MLS.) Administrator shall maintain a list of qualified preferred lenders familiar with the City BMR program. All marketing information shall clearly direct interested buyers to a portal for interested applicants to sign up for an opportunity drawing. Intake information shall include basic information regarding family size and income. Administrator shall reach out to individuals on the waitlist to notify them of new opportunities.
b. Applicant Opportunity Drawing: The BMR Housing Administrator shall conduct an opportunity drawing after the defined marketing period to select buyers in a fair and open manner in accordance with City municipal code requirements. All buyers who have signed up for the opportunity shall be assigned a random ID number for the drawing. The drawing is to be conducted in a lottery fashion electronically and witnessed virtually by City staff. Lottery results will be posted on Administrator and City website.
c. Eligibility Screening, Pre-Qualification, and Income Certification: The BMR Administrator shall screen buyers in the order of priority of the lottery. Administrator will contact buyers and request a prequalification letter from their lender, as well as complete income certification or in the case of two legacy developments (San Luis Ranch and Avila Ranch) provide audits as necessary. d. Closing: Upon successful verification of income and loan prequalification, Administrator shall work proactively with buyer’s lender to draft purchase contract and City closing documents (deed restriction, equity sharing agreement if applicable). Administrator to notify City staff for coordination of Community Development Director’s execution of agreements.

6. BMR Rental Process
a. Marketing: For each rental opportunity, Administrator will create a Marketing Plan and organize meetings with developers to coordinate effective marketing with specific performance milestones and dates. The developer and Administrator will also calculate final rental price for units in accordance with City BMR Standards, as well as any priorities for resident selection. The developer may choose a 30 or 60 day marketing period. Administrator may be given as little as 2 weeks’ notice of pending rental opportunities. Administrator shall maintain a website with photos and

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information regarding the opportunity. All marketing information shall clearly direct interested tenants to a portal for interested applicants to sign up for an opportunity drawing. Administrator shall reach out to individuals on the waitlist to notify them of new opportunities. b. Applicant Opportunity Drawing: The BMR Housing Administrator shall conduct an opportunity drawing after the defined marketing period to select tenants in a fair and open manner in accordance with City municipal code requirements. All tenants who have signed up for the opportunity shall be assigned a random ID number for the drawing. The drawing is to be conducted in a lottery fashion electronically and witnessed virtually by Housing staff. Lottery results will be posted on Administrator and City website. c. Income Certification: The BMR Administrator shall screen buyers in the order of priority of the lottery. Administrator will contact tenants and complete an income certification. d. Closing: Upon successful verification of income, Administrator shall work with landlord and tenant to draft lease agreement. Administrator shall ensure that the final lease stipulates rent inclusive of a reasonable utility allowance.

B. PROJECT SCHEDULE
As this Project will be ongoing, no activity and scheduled dates are necessary. Instead, contractor will comply with expectations and reporting deadlines outlined in the Scope of Work and subsequent agreement to be executed upon selection of contractor. Please refer to Section I – Proposal Review below for a tentative schedule regarding the review process for proposals received.

C. PROJECT BUDGET
The administration of the City’s BMR housing program is budgeted at an amount not to exceed $150,000 annually for the next two City fiscal years. Upon the end of the two-year period, the City will consider extending contract budget for subsequent 2-year period.

D. PERFORMANCE MONITORING
The City holds the right to monitor performance of the BMR Housing Administrator, including but not limited to, timeliness in response to inquiries and satisfaction of clients.

E. GENERAL TERMS AND CONDITIONS

PROPOSAL REQUIREMENTS

1. Requirement to Meet All Provisions. Each individual or firm submitting a proposal (bidder) shall meet all the terms, and conditions of the Request for Proposals (RFP) project package. By virtue of its proposal submittal, the bidder acknowledges agreement with and acceptance of all provisions of the RFP specifications.

2. Proposal Submittal. Each proposal must be submitted on the form(s) provided in the specifications and accompanied by any other required submittals or supplemental materials.

Proposal documents shall be enclosed in an envelope that shall be sealed and addressed to the Department of Finance, City of San Luis Obispo, 990 Palm Street, San Luis Obispo, CA, 93401. To guard against premature opening, the proposal should be clearly labeled with the proposal title,

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project number, name of bidder, and date and time of proposal opening. No FAX or emailed submittals will be accepted.

3. Insurance Certificate. Each proposal must include a certificate of insurance showing:
a. The insurance carrier and its A.M. Best rating.
b. Scope of coverage and limits.
c. Deductibles and self-insured retention.

The purpose of this submittal is to generally assess the adequacy of the bidder’s insurance coverage during proposal evaluation; as discussed under paragraph 12 below, endorsements are not required until contract award. The City’s insurance requirements are detailed in Section L

4. Proposal Quotes and Unit Price Extension. The extension of unit prices for the quantities indicated and the lump sum prices quoted by the bidder must be entered in figures in the spaces provided on the Proposal Submittal Form(s). Any lump sum bid shall be stated in figures. The Proposal Submittal Form(s) must be totally completed. If the unit price and the total amount stated by any bidder for any item are not in agreement, the unit price alone will be considered as representing the bidder’s intention and the proposal total will be corrected to conform to the specified unit price.

5. Proposal Withdrawal and Opening. A bidder may withdraw its proposal, without prejudice prior to the time specified for the proposal opening, by submitting a written request to the Director of Finance for its withdrawal, in which event the proposal will be returned to the bidder unopened.

No proposal received after the time specified or at any place other than that stated in the “Notice Inviting Bids/Requesting Proposals” will be considered. All proposals will be opened and declared publicly. Bidders or their representatives are invited to be present at the opening of the proposals.

6. Submittal of One Proposal Only. No individual or business entity of any kind shall be allowed to make or file, or to be interested as the primary submitter in more than one proposal, except an alternative proposal when specifically requested; however, an individual or business entity that has submitted a sub-proposal to a bidder submitting a proposal, or who has quoted prices on materials to such bidder, is not thereby disqualified from submitting a sub-proposal or from quoting prices to other bidders submitting proposals.

7. Communications. All timely requests for information submitted in writing will receive a written response from the City. Telephone communications with City staff are not encouraged but will be permitted. However, any such oral communication shall not be binding on the City.

F. CONTRACT AWARD AND EXECUTION

8. Proposal Retention and Award. The City reserves the right to retain all proposals for a period of 60 days for examination and comparison. The City also reserves the right to waive non-substantial irregularities in any proposal, to reject any or all proposals, to reject or delete one part of a proposal and accept the other, except to the extent that proposals are qualified by specific

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limitations. See the “special terms and conditions” in Section C of these specifications for proposal evaluation and contract award criteria.

9. Competency and Responsibility of Bidder. The City reserves full discretion to determine the competence and responsibility, professionally and/or financially, of bidders. Bidders will provide, in a timely manner, all information that the City deems necessary to make such a decision.

10. Contract Requirement. The bidder to whom award is made (Contractor) shall execute a written contract with the City within ten (10) calendar days after notice of the award has been sent by mail to it at the address given in its proposal. The contract shall be made in the form adopted by the City and incorporated in these specifications.

G. CONTRACT PERFORMANCE

11. Insurance Requirements. The Contractor shall provide proof of insurance in the form, coverages and amounts specified in Section L of these specifications within 10 (ten) calendar days after notice of contract award as a precondition to contract execution.

12. Business License & Tax. The Contractor must have a valid City of San Luis Obispo business license & tax certificate before execution of the contract. Additional information regarding the City’s business tax program may be obtained by calling (805) 781-7134.

13. Ability to Perform. The Contractor warrants that it possesses, or has arranged through subcontracts, all capital and other equipment, labor, materials, and licenses necessary to carry out and complete the work hereunder in compliance with all federal, state, county, city, and special district laws, ordinances, and regulations.

14. Laws to be Observed. The Contractor shall keep itself fully informed of and shall observe and comply with all applicable state and federal laws and county and City of San Luis Obispo ordinances, regulations and adopted codes during its performance of the work.

15. Payment of Taxes. The contract prices shall include full compensation for all taxes that the Contractor is required to pay.

16. Permits and Licenses. The Contractor shall procure all permits and licenses, pay all charges and fees, and give all notices necessary.

17. Safety Provisions. The Contractor shall conform to the rules and regulations pertaining to safety established by OSHA and the California Division of Industrial Safety.

18. Public and Employee Safety. Whenever the Contractor’s operations create a condition hazardous to the public or City employees, it shall, at its expense and without cost to the City, furnish, erect and maintain such fences, temporary railings, barricades, lights, signs and other devices and take such other protective measures as are necessary to prevent accidents or damage or injury to the public and employees.

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19. Preservation of City Property. The Contractor shall provide and install suitable safeguards, approved by the City, to protect City property from injury or damage. If City property is injured or damaged resulting from the Contractor’s operations, it shall be replaced or restored at the Contractor’s expense. The facilities shall be replaced or restored to a condition as good as when the Contractor began work.

20. Immigration Act of 1986. The Contractor warrants on behalf of itself and all subcontractors engaged for the performance of this work that only persons authorized to work in the United State pursuant to the Immigration Reform and Control Act of 1986 and other applicable laws shall be employed in the performance of the work hereunder.

21. Contractor Non-Discrimination. In the performance of this work, the Contractor agrees that it will not engage in, nor permit such subcontractors as it may employ, to engage in discrimination in employment of persons because of age, race, color, sex, national origin or ancestry, sexual orientation, or religion of such persons.

22. Work Delays. Should the Contractor be obstructed or delayed in the work required to be done hereunder by changes in the work or by any default, act, or omission of the City, or by strikes, fire, earthquake, or any other Act of God, or by the inability to obtain materials, equipment, or labor due to federal government restrictions arising out of defense or war programs, then the time of completion may, at the City’s sole option, be extended for such periods as may be agreed upon by the City and the Contractor. In the event that there is insufficient time to grant such extensions prior to the completion date of the contract, the City may, at the time of acceptance of the work, waive liquidated damages that may have accrued for failure to complete on time, due to any of the above, after hearing evidence as to the reasons for such delay, and making a finding as to the causes of same.

23. Payment Terms. The City’s payment terms are 30 days from the receipt of an original invoice and acceptance by the City of the materials, supplies, equipment, or services provided by the Contractor (Net 30).

24. Inspection. The Contractor shall furnish City with every reasonable opportunity for City to ascertain that the services of the Contractor are being performed in accordance with the requirements and intentions of this contract. All work done, and all materials furnished, if any, shall be subject to the City’s inspection and approval. The inspection of such work shall not relieve Contractor of any of its obligations to fulfill its contract requirements.

25. Audit. The City shall have the option of inspecting and/or auditing all records and other written materials used by Contractor in preparing its invoices to City as a condition precedent to any payment to Contractor.

26. Interests of Contractor. The Contractor covenants that it presently has no interest, and shall not acquire any interest—direct, indirect or otherwise—that would conflict in any manner or degree with the performance of the work hereunder. The Contractor further covenants that, in the performance of this work, no subcontractor or person having such an interest shall be employed.

The Contractor certifies that no one who has or will have any financial interest in performing this work is an officer or employee of the City. It is hereby expressly agreed that, in the performance

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of the work hereunder, the Contractor shall at all times be deemed an independent contractor and not an agent or employee of the City.

27. Hold Harmless and Indemnification.
(a) Non-design, non-construction Professional Services: To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, including the City’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims.
(b) Non-design, construction Professional Services: To the extent the Scope of Services involve a “construction contract” as that phrase is used in Civil Code Section 2783, this paragraph shall apply in place of paragraph A. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8), Consultant shall indemnify, defend, and hold harmless the City, and its elected officials, officers, employees, volunteers, and agents (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the Consultant’s performance or Consultant’s failure to perform its obligations under this Agreement or out of the operations conducted by Consultant, except for such loss or damage arising from the active negligence, sole negligence or willful misconduct of the City. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. (c) Design Professional Services: In the event Consultant is a “design professional”, and the Scope of Services require Consultant to provide “design professional services” as those phrases are used in Civil Code Section 2782.8, this paragraph shall apply in place of paragraphs A or B. To the fullest extent permitted by law (including, but not limited to California Civil Code Sections 2782 and 2782.8) Consultant shall indemnify, defend and hold harmless the City and its elected officials, officers, employees, volunteers and agents (“City Indemnitees”), from and against all claims, damages, injuries, losses, and expenses including costs, attorney fees, expert consultant and expert witness fees arising out of, pertaining to or relating to, the negligence, recklessness or willful misconduct of Consultant, except to the extent caused by the sole negligence, active negligence or willful misconduct of the City. Negligence, recklessness or willful misconduct of any subcontractor employed by Consultant shall be conclusively deemed to be the negligence, recklessness or willful misconduct of Consultant unless adequately corrected by Consultant. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Consultant’s performance of this Agreement, the Consultant shall provide

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a defense to the City Indemnitees or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonable legal fees, incurred in defense of such claims. In no event shall the cost to defend charged to Consultant under this paragraph exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs.
(d) The review, acceptance or approval of the Consultant’s work or work product by any indemnified party shall not affect, relieve or reduce the Consultant’s indemnification or defense obligations. This Section survives completion of the services or the termination of this contract.

The provisions of this Section are not limited by and do not affect the provisions of this contract relating to insurance.

28. Contract Assignment. The Contractor shall not assign, transfer, convey or otherwise dispose of the contract, or its right, title or interest, or its power to execute such a contract to any individual or business entity of any kind without the previous written consent of the City.

29. Termination for Convenience. The City may terminate all or part of this Agreement for any or no reason at any time by giving 30 days written notice to Contractor. Should the City terminate this Agreement for convenience, the City shall be liable as follows: (a) for standard or off-the-shelf products, a reasonable restocking charge not to exceed ten (10) percent of the total purchase price; (b) for custom products, the less of a reasonable price for the raw materials, components work in progress and any finished units on hand or the price per unit reflected on this Agreement.

For termination of any services pursuant to this Agreement, the City’s liability will be the lesser of a reasonable price for the services rendered prior to termination, or the price for the services reflected on this Agreement. Upon termination notice from the City, Contractor must, unless otherwise directed, cease work and follow the City’s directions as to work in progress and finished goods.

30. Termination. If, during the term of the contract, the City determines that the Contractor is not faithfully abiding by any term or condition contained herein, the City may notify the Contractor in writing of such defect or failure to perform. This notice must give the Contractor a 10 (ten) calendar day notice of time thereafter in which to perform said work or cure the deficiency.

If the Contractor has not performed the work or cured the deficiency within the ten days specified in the notice, such shall constitute a breach of the contract and the City may terminate the contract immediately by written notice to the Contractor to said effect. Thereafter, neither party shall have any further duties, obligations, responsibilities, or rights under the contract except, however, any and all obligations of the Contractor’s surety shall remain in full force and effect, and shall not be extinguished, reduced, or in any manner waived by the terminations thereof.

In said event, the Contractor shall be entitled to the reasonable value of its services performed from the beginning date in which the breach occurs up to the day it received the City’s Notice of Termination, minus any offset from such payment representing the City’s damages from such breach. “Reasonable value” includes fees or charges for goods or services as of the last milestone or task satisfactorily delivered or completed by the Contractor as may be set forth in the Agreement payment schedule; compensation for any other work, services or goods performed or

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provided by the Contractor shall be based solely on the City’s assessment of the value of the workin-progress in completing the overall work scope.

The City reserves the right to delay any such payment until completion or confirmed abandonment of the project, as may be determined in the City’s sole discretion, so as to permit a full and complete accounting of costs. In no event, however, shall the Contractor be entitled to receive in excess of the compensation quoted in its proposal.

H. SPECIAL TERMS AND CONDITIONS

1. Contract Award. The contract will be awarded to the most qualified proposer that, in the City’s sole discretion in accordance with the Proposal Evaluation and Selection criteria set forth herein (if applicable), provides the best proposal.

2. Sales Tax Reimbursement.

For sales occurring within the City of San Luis Obispo, the City receives sales tax revenues.

Therefore, for bids from retail firms located in the City at the time of proposal closing for which sales tax is allocated to the City, 1% of the taxable amount of the bid will be deducted from the proposal by the City in calculating and determining the most qualified lowest cost proposer.

3. Labor Actions.

In the event that the successful proposer is experiencing a labor action at the time of contract award (or if its suppliers or subcontractors are experiencing such a labor action), the City reserves the right to declare said proposer is no longer the most qualified lowest cost proposer and to accept the next acceptable proposal from a proposer that is not experiencing a labor action, and to declare it to be the most qualified lowest cost proposer .

4. Failure to Accept Contract.

The following will occur if the proposer to whom the award is made (Contractor) fails to enter into the contract: the award will be annulled; any bid security will be forfeited in accordance with the special terms and conditions if a proposer's bond or security is required; and an award may be made to the next most qualified lowest cost proposer who shall fulfill every stipulation as if it were the party to whom the first award was made.

5. Contract Term
The supplies or services identified in this specification will be used by the City for up to one year.

The prices quoted for these items must be valid for the entire period indicated above unless otherwise conditioned by the proposer in its proposal.

6. Contract Extension.

The term of the contract may be extended by mutual consent for an additional one-year, and annually thereafter, for a total of four years.

7. Contract Amendments.

Additional services may be needed from Contractor during the contract term in addition to the items listed in the Detail Proposal Submittal Form. For these services, the proposer shall not offer prices to the City in excess of the amounts offered to other similar customers for the same item.

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City and Contractor shall agree to the Amendment in writing.

8. Contractor Invoices
The Contractor may deliver either a monthly invoice to the City with attached copies of detailed invoices as supporting detail, or one lump-sum upon completion.

9. Non-Exclusive Contract.

The City reserves the right to purchase the items listed in the Detail Proposal Submittal Form, as well as any supplemental items, from other vendors during the contract term.

10. Unrestrictive Brand Names. Any manufacturer's names, trade names, brand names or catalog numbers used in the specifications are for the purpose of describing and establishing general quality levels. Such references are not intended to be restrictive. Proposals will be considered for any brand that meets or exceeds the quality of the specifications given for any item. In the event an alternate brand name is proposed, supplemental documentation shall be provided demonstrating that the alternate brand name meets or exceeds the requirements specified herein. The burden of proof as to the suitability of any proposed alternatives is upon the proposer, and the City shall be the sole judge in making this determination.

11. Delivery. Prices quoted for all supplies or equipment to be provided under the terms and conditions of this RFP package shall include delivery charges, to be delivered F.O.B. San Luis Obispo by the successful proposer and received by the City within 90 days after authorization to proceed by the City.

12. Start and Completion of Work. Work on this project shall begin immediately after contract execution and shall be performed according to Section B of this RFP.

13. Change in Work. The City reserves the right to change quantities of any item after contract award.

If the total quantity of any changed item varies by 25% or less, there shall be no change in the agreed upon unit price for that item. Unit pricing for any quantity changes per item in excess of 25% shall be subject to negotiation with the Contractor.

14. Submittal of References. Each proposer shall submit a statement of qualifications and references on the form provided in the RFP package.

15. Statement of Contract Disqualifications. Each proposer shall submit a statement regarding any past governmental agency bidding or contract disqualifications on the form provided in the RFP package.

I. PROPOSAL CONTENT
Proposals must, at a minimum, contain the information listed below, and may include any other information that the candidate feels will facilitate the City’s consideration.

1. Cover Letter. Please include a cover letter which includes your interest in administering the City of San Luis Obispo’s BMR Program and any other information that you would like to highlight. (MAXIMUM OF ONE PAGE)

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San Luis Obispo City CouncilSeptember 3, 2024

San Luis Obispo City Council
September 3, 2024