City Council - November 12, 2024
1. CLOSED SESSION (4:30 PM to 5:30 PM)
1.a
CALL TO ORDER
Mayor Erica A. Stewart will call the Closed Session to order at 4:30 p.m. in the Council Hearing Room at City Hall, 990 Palm Street, San Luis Obispo.
1.b
PUBLIC COMMENT FOR CLOSED SESSION ITEMS ONLY
Public Comment will only be accepted for items listed on the Closed Session agenda.
1.c
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9. No. of potential cases: One.
1.d
ADJOURNMENT
The City Council will hold a
rescheduled
Regular Meeting on November 12, 2024 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.
2. CALL TO ORDER
Mayor Erica A. Stewart will call the
rescheduled
Regular Meeting of the San Luis Obispo City Council to order.
3. PLEDGE OF ALLEGIANCE
Council Member Emily Francis will lead the Council in the Pledge of Allegiance.
4. PRESENTATIONS
4.a
NATIONAL HOSPICE AND PALLIATIVE CARE MONTH PROCLAMATION Mayor Stewart will present a proclamation declaring the month of November as "National Hospice and Palliative Care Month".
4.b
CITY MANAGER REPORT
Receive a brief report from City Manager Whitney McDonald.
5. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items.
6. CONSENT AGENDA
Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit.
Recommendation:
To approve Consent Calendar Items 6a to 6g.
6.a
WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Recommendation:
Waive reading of all resolutions and ordinances as appropriate.
6.b
MINUTES REVIEW - OCTOBER 15, 2024 AND OCTOBER 22, 2024
1. 10-15-2024 City Council Draft Minutes.pdf
2. 10-22-2024 City Council Draft Minutes - Special Meeting.pdf Recommendation:
Approve the following minutes of the City Council:
October 15, 2024 - Regular Meeting
October 22, 2024 - Special Meeting
6.c
AUTHORIZATION TO ADVERTISE JACK HOUSE ROOF, WIDOWS WALK REPAIR, AND ARBOR REPLACEMENT PROJECT, SPECIFICATION NO. 2000075-13.01
1. Authorization to Advertise Jack House Roof, Widows Walk Repair, and Arbor Replacement Project (Spec. 2000075-13.01).pdf
2. A - Jack House Plans (Spec. 2000075-13.01).pdf
3. B - Project Specifications (Spec. 2000075-13.01).pdf Recommendation:
Approve the project plans and special provisions for the Jack House Roof, Widows Walk Repair, and Arbor Replacement Project, Specification 2000075-13.01; and Authorize staff to advertise for bids; and
Authorize the City Manager to award the construction contract pursuant to Section 3.24.190 of the Municipal Code, including the Base Bid and Additive Alternate, if the lowest responsible bid is within the Publicly Disclosed Funding Limit of $397,000; and Authorize the City Engineer to approve Contract Change Orders up to the available project budget: and Authorize a transfer of $130,000 in funding from CIP Completed Projects, LRM Capital Outlay Fund, to the Jack House Roof, Widows Walk Repair, and Arbor Replacement project account (2000075-13.01) to support completion of the project; and Authorize a transfer of $177,160 from the Jack House Arbor Fund (2001010-03.02) to Jack House Roof, Widows Walk Repair, and Arbor Replacement Project (Account 2000075-13.01).
6.d
AUTHORIZATION TO ADVERTISE 1106 WALNUT TENANT IMPROVEMENTS PROJECT, SPECIFICATION 2000577-04 AND FENCING PROJECT, SPECIFICATION NO. 2000577-02
1. Authorization to Advertise 1106 Walnut TI and Fencing Project (Spec. 2000577).pdf
2. A - Draft Resolution authorizing funds for the 1106 Walnut TI Project.pdf
3. B - TI Plans (Spec. 2000577-04).pdf
4. C - TI Special Provisions (Spec. 2000577-04).pdf
5. D - Fencing Plans (Spec. 2000577-02).pdf
6. E - Fencing Special Provisions (Spec. 2000577-02).pdf Recommendation:
Approve the project plans and specifications for the 1106 Walnut Tenant Improvement (TI) Project, Specification No. 2000577-04 and 1106 Walnut Fencing (Fence) Project, Specification No. 2000577-02; and, Authorize advertisement of the 1106 Walnut Tenant Improvement (TI) Project; and, Authorize advertisement of the 1106 Walnut Fencing Project; and, Authorize the City Manager to award the Construction Contract pursuant to Section 3.24.190 of the Municipal Code, for the 1106 Walnut TI project Specification No. 2000577-04 if the lowest responsible bid is within the Engineering Estimate of $1,470,000; and Authorize the City Manager to award the Construction Contract pursuant to Section 3.24.190 of the Municipal Code, for the 1106 Walnut Fencing project, Specification No. 2000577-02 if the lowest responsible bid is within the Engineering Estimate of $470,000; and Authorize the City Engineer to approve Contract Change Orders up to the available budget for each project; and Authorize the City Manager to amend the total project budget with undesignated capital project funding up to the purchasing authority limit of $200,000; and, Authorize the following appropriations and transfers:
Authorize an appropriation of $396,914.41 from the Police Impact Fees Revenue account (517.9101.47201) to Project Expenditure account (517.9101.71006) in support of the project; and Authorize the transfer up to $232,000 from Police Station Replacement account (2000522-03) to project account (2000577-04); and Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City San Luis Obispo, California, authorizing use of Police Impact Fees Revenue and Police Station Replacement account to support the 1106 Walnut TI Project, Specification No. 2000577-04 and 1106 Walnut Fencing Project, Specification No. 2000577-02.”
6.e
AUTHORIZE THE POLICE DEPARTMENT TO APPLY FOR FY 2024-25 BUREAU OF JUSTICE ASSISTANCE EDWARD BYRNE MEMORIAL GRANT
1. Authorize PD to apply for FY 24-25 Bureau of Justice Assistance Edward Byrne Memorial Grant.pdf Recommendation:
Authorize staff to submit a grant application to the Bureau of Justice Assistance for the FY 2024-25 Edward Byrne Memorial Grant, amounting to $14,882; and Authorize the City Manager or their designee to execute grant related documents and authorize the Finance Director to make the necessary budget adjustments upon the award of the grant.
6.f
AUTHORIZE THE FIRE DEPARTMENT TO APPLY FOR THE SAN LUIS OBISPO OFF-HIGHWAY VEHICLE GRANT PROGRAM
1. Authorize the Fire Department to Apply to the San Luis Obispo Off-Highway Vehicle Grant Program.pdf Recommendation:
Authorize the Fire Department to apply to the San Luis Obispo County Off-Highway Vehicle Grant Program to replace Utility Task Vehicle-2; and Authorize the City Manager, or their designee, to execute the grant documents and approve the budget changes necessary to appropriate the grant amount upon notification that the grant has been awarded.
6.g
AUTHORIZE THE POLICE DEPARTMENT TO ACCEPT FISCAL YEAR 2024-25 DEPARTMENT OF JUSTICE OFFICE OF COMMUNITY ORIENTED POLICING SERVICES GRANT AWARD
1. Authorize PD to accept FY 2024-25 DOJ Office of Community Oriented Policing Services Grant Award.pdf Recommendation:
Authorize the Police Department to accept the Fiscal Year 2024-25 Department of Justice, Office of Community Oriented Policing Services grant award in the amount of $250,000, subject to the approval of the additional two positions and identification of funding for the City’s match requirement in the 2025-27 Financial Plan; and Authorize the City Manager or their designee to execute grant related documents.
7. PUBLIC HEARING AND BUSINESS ITEMS
7.a
PUBLIC HEARING TO CONSIDER A RESOLUTION TO ABANDON PORTIONS OF SLACK STREET AND TO CONSIDER A DETACHMENT TO ADJUST CITY LIMIT BOUNDARIES AND ACCOMMODATE A CAL POLY FACULTY HOUSING DEVELOPMENT (STAB-0038-2024, ANNX-0219-2024) (Estimated Time: 30 minutes)
1. Item 7a. Cal Poly Slack Street (ANNX-0219-2024 and STAB-0038-2024) - Staff Agenda Correspondence.pdf
2. Cal Poly Vista Meadows Resolution to Abandon Right-of-Way and Authorize Detachment (STAB-0038-2024, ANNX-0219-2024).pdf
3. A - Draft Resolution to Abandon Portions of Slack Street and Submit a Detachment Application to LAFCO.pdf
4. B - PC Resolution No. 1091 (2024 Series) recommending City Council approve street abandonment and detachment.pdf
5. C - Legal Description of Slack Street Vacation_Right-of-way Abandonment.pdf
6. D - Legal Description of Slack Street and Hathway Detachments (City Limit Adjustment).pdf
7. E - Map of Slack Street and Hathway Detachments (City Limit Adjustment).pdf
8. F - Conceptual Site Plan, Cal Poly Vista Meadows Faculty and Staff Housing.pdf Recommendation:
Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, to Abandon portions of Slack Street Rights-of-Way and to direct City Staff to submit a Detachment Application to the San Luis Obispo Local Agency Formation Commission (LAFCO) (STAB-0038-2024 and ANNX-0219-2024)” to adjust City limit boundaries near Cal Poly University.
7.b
DOWNTOWN PARKING PROGRAM TECHNOLOGY ROADMAP REPORT (Estimated Time: 60 minutes)
1. Parking Technology Roadmap.pdf
2. A - Technology Roadmap Report.pdf
3. B - Draft Resolution to designate FLASH PARKING, INC. as the City's vendor.pdf
4. C - Draft Pay Stations RFP.pdf
Recommendation:
Receive and file Downtown Parking Technology Roadmap; and Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, to designate Flash Parking, Inc. as the standard vendor for the Gated Parking Access and Revenue Control System in City of San Luis Obispo owned and operated parking garages”; and Appropriate $1,200,000 from Parking Fund Unreserved Fund Balance for purchase of Flash equipment, installation and ongoing support services; and Approve and authorize staff to advertise a Request for Proposals (RFP) for multi-space pay stations, authorize the City Manager to execute a contract with selected vendor, and appropriate $600,000 from Parking Fund Unreserved Fund Balance for the purchase and installation of the multi-space pay stations with the vendor; and Approve surplus of existing multi-space pay station once removed; and Authorize the City Manager to extend mobile payment application contracts up to 5 years based on ongoing performance with PayByPhone; and Authorize the City Manager to execute a one-year contract with automatic annual extensions for a maximum of five years with the selected Citation and Permit Management System vendor; and Appropriate $100,000 from Parking Fund Unreserved Fund Balance for design of garage security fencing for existing garages, utilizing the materials selected for the Cultural Arts District Parking Garage.
7.c
RECEIVE THE MISSION PLAZA ENHANCEMENT PROJECT, SPECIFICATION NO. 91439-01, CONSTRUCTION BID AND PROJECT BUDGET UPDATE (Estimated Time: 60 minutes)
1. Mission Plaza Enhancement Project (Spec. 91439-01) Construction Bid and Project Budget Update.pdf
2. A - Mission Plaza Project Plans (Spec. 91439-01).pdf
3. B - Special Provisions (Spec. 91439-01).pdf
Recommendation:
Receive a presentation on the “Mission Plaza Enhancements Project – Construction Bids and Budget Update,” Specification No. 91439-01; and Provide input and direct staff to proceed with Alternative One, Two, or Three, or some combination thereof, as discussed in this staff report.
8. LIAISON REPORTS AND COMMUNICATIONS
Not to exceed 15 minutes. Council Members report subcommittee assignments, listed below, and other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) Mayor
Stewart
Vice Mayor Pease
Council Member Francis
Council Member Marx
Council Member Shoresman
City Selection Committee
SLO Council of Government
Nacimiento Water Project
Airport Land Use
SLO Climate Coalition Liaison
Whale Rock Commission
Downtown Association Board
Community Action Partnership
Central Coast Clean Energy
Zone 9 Advisory Committee
City/University Quarterly Meeting
SLO Regional Transit Authority
Cal Poly Campus Planning Committee
Air Pollution Control District
CA Men's Colony Citizens Advisory Committee
Performing Arts Center Commission
County Water Resources Advisory Committee
Local Agency Formation Commission
Integrated Waste Management Authority
Homeless Services Oversight Committee
Visit SLO County Advisory Committee
Regional Economic Action Coalition
9. ADJOURNMENT
The next Regular Meeting of the City Council will be held on November 19, 2024 with Closed Session at 4:30 p.m. in the Council Hearing Room and the
Regular Meeting at 5:30 p.m. in the Council Chambers
at City Hall, 990 Palm Street, San Luis Obispo.
LISTENING ASSISTIVE DEVICES
for the hearing impaired - see the Clerk.
The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7114 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410.
City Council meetings are televised live on Charter Channel 20 and the City's YouTube Channel:
www.youtube.com/CityofSanLuisObispo
. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas-and-minutes . Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7114.