SLO City Hall SECTION 125913 -
PANEL-HUNG COMPONENT
SYSTEM FURNITURE
cabling within the open panel frame. Removal of skins does not require tearing down a panel run.
l. Skin fabric shall be factory-attached securely and continuously along the entire perimeter of a steel metal frame.
m. Fabric skins shall have seamless widths of fabric stretched over the entire face of the metal frame with the color of each fabric consistent throughout the installation.
3. Available Options:
a. Warp on fabric-covered skins shall be horizontal with the option to order vertical warp.
b. Segmented wood skins must be available in sets to ensure correct cathedral wood grain alignment of all skins applied to a frame.
C. Panel Top Caps, Top Trims, and Vertical Trims
1. Dimensions:
a. Depths: May match or exceed 3" panel depths slightly. b. Heights: Match all panel and stacked panel heights including change-of-height applications.
2. Standard Offering:
a. Top caps must install onto or remove from the panel without tools. b. Vertical trims must be available for change-of-height applications. c. Junction top cap for vertical element must be plastic with molded-in alignment features or come with snap-in aligners to ensure proper alignment with adjacent top caps and vertical trims.
d. Top caps must be steel for durability.
e. Must offer top caps up to 96” in length which are designed to span multiple inline panels where no seam is desired.
f. All vertical and horizontal panel trim components and fillers shall offer matching finishes
3. Available Options:
a. Vertical trims must be available in painted or wood veneer versions. Fabric wrapped vertical trims shall be available for square and oval trims. b. Wood veneer versions shall have wood veneer applied with adhesive over a specially-painted steel substrate part.
D. Panel Basetrims
1. Dimensions:
a. Widths: Matching all panel widths.
b. Height: 3-3/4”H
2. Standard Offerings:
a. Basetrims must be steel and install to the panel base with integral hooks without the need for tools.
b. Basetrims must feature knockouts for both power and communication terminations. A filler must be available to close off unused openings. c. Must offer base trims without knockouts where power/data access is not needed. d. Base trims shall be available in any paint color to match the panel paint color. 125913 - 79
SLO City Hall SECTION 125913 -
PANEL-HUNG COMPONENT
SYSTEM FURNITURE
e. An open base trim kit shall be offered where base trims or power and data routing are not desired.
E. Power and Data
1. Dimensions
a. Powerkit lengths must match widths of available panels. b. Base Power Infeeds must be available in 6 and 12 ft. lengths. c. Multipurpose Power Infeeds must be available in 12 and 24 ft. lengths.
2. Standard Offerings:
a. Lay-in cable routing must be accommodated in the base area and the top of every panel.
b. Panels shall have vertical wire pathways that allow cables to be routed internally from the topway to either beltline or base cavity without external cable managers.
The vertical wire path shall accommodate a minimum of 22 category 6 cables (each averaging .25” diameter).
c. Power must have the ability to be accessed in the base or every 12” vertically. d. The base cavity shall be able to provide duplex receptacles and data ports access at base height.
e. Panel power shall be offered in three wiring schematics with either shared or separate neutrals to match the specific wiring strategy to any typical building wiring plan.
f. Same modular power kit must have the ability to be in any location on the panel. g. Power must be UL-rated for use in furniture (UL1286) and architecture (UL183). h. Cableways within the panel shall meet the TIA (Telecommunications Industry Association) standard for Category 5 and 6 cables and shall provide for a 3” bend radius (exceeding the TIA standard by 150%).
3. Available Options:
a. Standard power components must be offered to meet seismic area requirements.
F. Other Panel-Related Products
1. Frameless Glass Screens:
a. Two versions shall be offered: clip-attached and recessed. b. Must be able to match a single panel width or span multiple panels inline with a single screen.
c. Must be field installed rigidly on top of panel with brackets and specially-prepared thin top trim included. Clip-attached screen shall offer a square trim option. d. Glass screen shall be at least 3/8” thick, with polished and beveled or rounded edges to provide a friendly surface that workstation visitors can safely rest their arms on.
e. Glass screens shall not require a top alignment device to ensure adjacent screens maintain planar alignment.
f. Space between adjacent screens shall be no larger than 1/4" on clip-attached models and 1/8” on recessed models.
2. Sliding Door:
a. Dimensions: 66”H or 78”H x 38”W or 44”W.
b. Must be available for added privacy.
125913 - 89
SLO City Hall SECTION 125913 -
PANEL-HUNG COMPONENT
SYSTEM FURNITURE
c. Must not be dedicated to left- or right-opening unless lock is specified. d. Must feature integral door handle which is ADA compliant. e. Must offer a locking option.
f. Door must slide along ADA compliant threshold on wheels which are adjustable for uneven floors.
PART 3 - EXECUTION
3.1 EXAMINATION
A. Do not begin installation until substrates have been properly prepared.
B. If substrate preparation is the responsibility of another installer, notify Architect of unsatisfactory preparation before proceeding.
3.2 PREPARATION
A. Clean surfaces thoroughly prior to installation.
B. Prepare surfaces using the methods recommended by the manufacturer for achieving the best result for the substrate under the project conditions.
3.3 INSTALLATION
A. Install in accordance with manufacturer's instructions and in proper relationship with adjacent construction. Test for proper operation and adjust until satisfactory results are obtained.
3.4 PROTECTION
A. Protect installed products until completion of project.
B. Touch-up, repair or replace damaged products before Substantial Completion.
END OF SECTION 125913
125913 - 99
APPENDIX
APPENDIX
4 APPENDIX C – CITY HALL STAGING EXHIBIT
PALM STREET
OSOS STREET CITY HALL STAGING AREA STAGING AREA PUBLIC WORKS DEPARTMENT 919 Palm Street, San Luis Obispo, CA 93401 FINANCE AND IT REMODEL STAGING AREA Page 360 of 645
APPENDIX
APPENDIX
5 APPENDIX D – FURNITURE SCHEDULE
Appendix D – Furniture Schedule
Furniture Specifications: Contractor must buy Hayworth products as specified in the following pages
APPENDIX
APPENDIX
6 APPENDIX E – ASBESTOS TESTING REPORT
9517 Carmel Road, Atascadero, CA 93422 – (805) 235-0582 – [email protected]
ASBESTOS SURVEY REPORT
990 Palm Street
Finance and IT Department Office
San Luis Obispo, CA 93401
March 16, 2024
Prepared by: Prepared for:
Mike Bruffey City of San Luis Obispo
Asbestos Inspections of SLO 990 Palm Street
9517 Carmel Road San Luis Obispo, CA 93401
Atascadero, CA 93422 Phone: (805) 781-7003
Phone: (805) 235-0582 Email: [email protected]
9517 Carmel Road, Atascadero, CA 93422 – (805) 235-0582 – [email protected] 9517 Carmel Road, Atascadero, CA 93422 Phone: (805) 235-0582 Email: [email protected] March 16, 2024
Rebecca Cox
Business Analyst
City of San Luis Obispo
990 Palm Street
San Luis Obispo, CA 93401
Phone: (805) 781-7003
Email: [email protected]
Re: Asbestos Survey Report Summary
Finance and IT Department Office
990 Palm Street, San Luis Obispo
I have completed the requested asbestos sampling survey in the Finance and IT Department Office located at 990 Palm Street in San Luis Obispo, CA prior to an office remodel project. This structure was built in approximately the 1940’s and has gone through remodeling projects over the years. This space is divided into at least 20 offices, conference rooms, kitchen area and a warehouse. The interior walls known as speed walls, are constructed of drywall and joint compound and most will be removed. The floors were covered with carpeting over concrete.
This survey included two restrooms located across the hallway from the project location and the only samples collected in each was plaster.
This survey, conducted on March 7, 2024, involved sampling, cataloging, and analyzing specific suspect materials to test for the presence of asbestos. Of the 19 samples collected and sent to the lab for analysis, all were “none detected” for asbestos.
AISLO appreciates the opportunity to perform these services for you and look forward to working with you on future projects. If you have any questions or comments regarding the information contained in this report or if I can be of further assistance, please contact me by phone or email.
Sincerely,
Mike Bruffey
Consultant
Asbestos Inspections of SLO - AISLO
CA Certified Asbestos Consultant #19-6499 | CDPH Certified Lead Inspector Assessor
9517 Carmel Road, Atascadero, CA 93422 – (805) 235-0582 – [email protected]
PURPOSE AND SCOPE OF SERVICES
This survey and inspection involved collecting bulk samples of suspect materials from the project area, and sending those samples to a NVLAP laboratory to analyze for the presence of asbestos. The following is a detailed description of the work performed at this location.
1. Visual inspection of the entire area for materials that will be disturbed for the following:
Category I non-friable ACM, Category II non-friable ACM, and Regulated Asbestos Containing Materials (RACM). Accessible materials were visually inspected and sampled using the methods presented in the Federal AHERA regulations (40 CFR, Part 763).
AHERA inspection methodology is required to be used for inspections of K-12 schools and is generally accepted as the industry standard for all ACM inspections regardless of structure or facility type.
2. For each sample, the following information was documented:
a) Sample Location
b) Sample Description
c) Friability
d) Condition of Material
e) Potential for Disturbance
3. Submission of samples to an EPA accredited lab for analysis that provides a report containing:
a) Sample identification number (AISLO)
b) Laboratory sample identification number
c) Analytical technique
d) Quality control procedures
e) Type and percentage of asbestos (if any) in each material
4. Analyze the laboratory sample results and produce a comprehensive written report that includes:
• Applicable Definitions
• Summary of Lab Results
• Asbestos Containing Building Materials
• Conclusions and Recommendations
• Limitations and Disclaimers
• Sample Location Diagram (if required or requested)
• Bulk Asbestos Analysis – Laboratory Reports
• Analysis Request Form - Chain of Custody
• Credentials – Inspector
Materials visibly identified as non-asbestos (glass, wood, plastic, and metal) were not sampled.
9517 Carmel Road, Atascadero, CA 93422 – (805) 235-0582 – [email protected]
APPLICABLE ASBESTOS DEFINITIONS
Asbestos – Asbestos is a group of six naturally occurring fibrous minerals composed of thin, needle-like fibers. They include chrysotile, amosite, crocidolite, tremolite, anthophyllite, and actinolite. Exposure to asbestos may cause several cancers and diseases, including mesothelioma and asbestosis.
Asbestos Containing Material (ACM) – any material containing more than one percent (1%) asbestos.
ACM Conditions – Good (intact), Fair (Damaged), and Poor (Significantly Damaged) Asbestos Containing Construction Material (ACCM) - any manufactured construction material which contains more than 1/10th of 1% asbestos (.1%) by weight.
Asbestos Related Work - The activity, by disturbing asbestos-containing construction materials (ACCM), may release asbestos fibers into the air and is not related to its manufacture, the mining or excavation of asbestos-bearing ore or materials Category I Non-Friable ACM – asbestos containing packings, gaskets, resilient floor covering, Galbestos, and asphalt roofing products containing more than 1% asbestos.
Category II Non-Friable ACM – any material that is not Cat I that contains more than 1% asbestos. Generally cementitious in nature such as stucco, transite, etc.
Friable ACM – any material containing more than 1% asbestos and can be crumbled, pulverized, or reduced to powder/dust by applying hand pressure.
NESHAPS – National Emission Standards for Hazardous Air Pollutants – EPA regulation 40 CFR subpart M, Part 61
Regulated Asbestos Containing Material (RACM) – (a) Friable asbestos material, (b) Category I non-friable ACM that has become friable, (c) Category I non-friable ACM that will be or has been subjected to sanding, grinding, cutting, or abrading, or (d) Category II non-friable ACM that has a high probability of becoming or has become crumbled, pulverized, or reduced to powder by the forces expected to act on the material in the course of demolition or renovation operations.
9517 Carmel Road, Atascadero, CA 93422 – (805) 235-0582 – [email protected]
SUMMARY OF LAB RESULTS - ASBESTOS
Sample# Location or
Room #
Material Description Asbestos
Present
Type of
Asbestos
%
Asbestos
Quantity Condition NESHAPS
Category
1 Men’s
Restroom
Beige Plaster NO NA NA NA NA NA
2 Men’s
Restroom
White Plaster NO NA NA NA NA NA
3 Women’s
Restroom
White Plaster NO NA NA NA NA NA
4 Women’s
Restroom
Beige Plaster NO NA NA NA NA NA
5 Warehouse Sheet Floor/Gray L/Tan
Mastic
NO NA NA NA NA NA
6 Kitchen Wall Drywall NO NA NA NA NA NA
7 IT Office 12 Drywall/Joint Compound NO NA NA NA NA NA 8 By Copy Mach Drywall NO NA NA NA NA NA
9 Finance Dept Drywall NO NA NA NA NA NA
10 Entry Doors Drywall NO NA NA NA NA NA
11 Storage 13 Drywall/Joint Compound NO NA NA NA NA NA
12 Office 220 Drywall NO NA NA NA NA NA
13 IT Office 11 Drywall NO NA NA NA NA NA
14 (N) Hall Drywall NO NA NA NA NA NA
15 (N) Hall Drywall/Joint Compound NO NA NA NA NA NA
16 (N) Hall Drywall NO NA NA NA NA NA
17 F Dir. Wall Drywall NO NA NA NA NA NA
18 Entry Hallway Brown Fibrous/Beige Mastic NO NA NA NA NA NA 19 Entry Hallway Drywall/Joint Compound NO NA NA NA NA NA
9517 Carmel Road, Atascadero, CA 93422 – (805) 235-0582 – [email protected]
MATERIALS THAT CONTAIN ASBESTOS
NONE
MATERIALS THAT DO NOT CONTAIN ASBESTOS BY LABORATORY ANALYSIS White joint compound
White drywall
Brown fibrous wall material/beige mastic
White and beige plaster in the restrooms
Gray sheet flooring, gray leveler and tan mastic in the warehouse
9517 Carmel Road, Atascadero, CA 93422 – (805) 235-0582 – [email protected]
ASBESTOS CONTAINING MATERIALS
Suspect asbestos containing materials (ACM’s) were collected from the Finance/IT Department Office for the purpose of identifying materials that may contain asbestos and will be removed in an office remodel project. A total of nineteen (19) samples were collected from the walls, ceiling, and floor, documented, and submitted to LA Testing, an EPA accredited laboratory for analytical testing. Lab results can be found in the Bulk Asbestos Analysis section of this report. The samples were analyzed for the presence of asbestos by Polarized Light Microscopy (PLM) with dispersion staining in accordance with the EPA Method 600/R-93-116, Visual Area Estimation.
Regulations in California (Cal OSHA Title 8, CCR 1529) define asbestos containing construction materials (ACCM) as those materials having asbestos content of greater than one tenth of one percent (>0.1%); therefore, for the purpose of this survey, any amount of asbestos detected will be considered positive.
Of the 19 samples that were analyzed by the lab for asbestos, none were found to contain asbestos.
9517 Carmel Road, Atascadero, CA 93422 – (805) 235-0582 – [email protected]
CONCLUSIONS AND RECOMMENDATIONS
No asbestos containing materials were detected during this limited asbestos survey. If additional suspect material is discovered during any renovation or demolition activities, the material should be assumed to contain asbestos or sampled to prove otherwise. If other materials will be disturbed or removed that were not sampled and analyzed during this inspection, please call for additional sampling and analysis.
Any material that contains greater than 1 percent asbestos is considered asbestos containing material (ACM) and if removed, must be handled, transported, and disposed of according to EPA and other applicable local regulations.
The local County Air Pollution Control District is delegated authority to implement the asbestos NESHAP regulation in any given county. This regulation requires specific actions by the owner or operator of the applicable project. Before beginning the project and for additional information and requirements, be sure to visit the San Luis Obispo County APCD website (https://www.slocleanair.org/rules-regulations/asbestos.php) or call them at (805) 781-5912.
These conclusions and recommendations are based on the requirements set forth in 40 CFR Part 61, National Emission Standards for Hazardous Air Pollutants (NESHAPS) Subpart M, and Title 8, Chapter 4, Section 1529 – Cal/OSHA Construction Safety Orders for Asbestos.
9517 Carmel Road, Atascadero, CA 93422 – (805) 235-0582 – [email protected]
LIMITATIONS AND DISCLAIMERS
The findings and conclusions rendered in this report are opinions based on the scope of work authorized by the client and laboratory analysis of building material samples collected during this inspection. This report does not reflect variations which may exist between sampling points.
These variations cannot be anticipated, nor could they be entirely accounted for, despite exhaustive additional testing. My work has been performed in accordance with generally accepted practices in the field of asbestos consultation. No other warranty, either expressed or implied, is made.
Although every effort is made to identify all the asbestos containing materials that may be disturbed, it is possible for asbestos containing materials which are located under tile flooring, under sub-floors, behind walls or otherwise hidden from view to go undetected until demolition or renovation activities uncover the material.
Enclosed with this report is the Bulk Asbestos Analysis (Laboratory Report) from LA Testing, Analysis Request Form (Chain of Custody), and my Certified Asbestos Consultant certification documentation.
EMSL Analytical, Inc.
3501 Thomas Road, Unit 9 Santa Clara, CA 95054
Tel/Fax: (408) 913-2714 / (408) 913-2715
http://www.EMSL.com / [email protected]
EMSL Order: 472400347
Customer ID: AISL42
Customer PO:
Project ID:
Attention: Mike Bruffey Phone: (805) 235-0582
Asbestos Inspections SLO Fax:
9517 Carmel Road Received Date: 03/11/2024 9:00 AM
Atascadero, CA 93422 Analysis Date: 03/13/2024
Collected Date: 03/07/2024
Project: 990 PALM SLO FINANCE/IT
Test Report: Asbestos Analysis of Bulk Materials via AHERA Method 40CFR 763 Subpart E Appendix E supplemented with EPA 600/R-93/116 using Polarized Light Microscopy Sample Description Appearance % Fibrous % Non-Fibrous
Non-Asbestos Asbestos
% Type
1 472400347-0001
Quartz None Detected
Matrix
Non-fibrous (Other)
20%
60%
20%
Beige
Non-Fibrous
Homogeneous
MENS RR/PALSTER
2 472400347-0002
Matrix None Detected
Non-fibrous (Other)
80%
20%
White
Non-Fibrous
Homogeneous
MENS RR/PLASTER
3 472400347-0003
Matrix None Detected
Non-fibrous (Other)
80%
20%
White
Non-Fibrous
Homogeneous
WOMENS
RR/PLASTER
4 472400347-0004
Quartz None Detected
Matrix
Non-fibrous (Other)
20%
60%
20%
Beige
Non-Fibrous
Homogeneous
WOMENS
RR/PLASTER
5-Sheet Flooring
472400347-0005
Matrix None Detected
Non-fibrous (Other)
80%
20%
Black
Non-Fibrous
Homogeneous
WAREHOUSE/GREY
SH FLOORING
5-Leveler
472400347-0005A
Matrix None Detected
Non-fibrous (Other)
80%
20%
Gray
Non-Fibrous
Homogeneous
WAREHOUSE/GREY
SH FLOORING
5-Mastic
472400347-0005B
Matrix None Detected
Non-fibrous (Other)
80%
20%
Tan
Non-Fibrous
Homogeneous
WAREHOUSE/GREY
SH FLOORING
6-Drywall
472400347-0006
Gypsum None Detected
Non-fibrous (Other)
80%
20%
White
Non-Fibrous
Homogeneous
KITCHEN
WALL/DWJC
6-Joint Compound
472400347-0006A
KITCHEN Layer Not Present
WALL/DWJC
7-Drywall
472400347-0007
Gypsum None Detected
Non-fibrous (Other)
80%
20%
White
Non-Fibrous
Homogeneous
INT. SPEED WALL
MATERIAL
7-Joint Compound
472400347-0007A
Ca Carbonate None Detected
Non-fibrous (Other)
80%
20%
White
Non-Fibrous
Homogeneous
INT. SPEED WALL
MATERIAL
8 472400347-0008
Gypsum None Detected
Non-fibrous (Other)
80%
20%
White
Non-Fibrous
Homogeneous
INT. SPEED WALL
MATERIAL
9 472400347-0009
Gypsum None Detected
Non-fibrous (Other)
80%
20%
White
Non-Fibrous
Homogeneous
INT. SPEED WALL
MATERIAL
10 472400347-0010
Gypsum None Detected
Non-fibrous (Other)
80%
20%
White
Non-Fibrous
Homogeneous
INT. SPEED WALL
MATERIAL
11-Drywall
472400347-0011
Gypsum None Detected
Non-fibrous (Other)
80%
20%
White
Non-Fibrous
Homogeneous
INT. SPEED WALL
MATERIAL
11-Joint Compound
472400347-0011A
Ca Carbonate None Detected
Non-fibrous (Other)
80%
20%
White
Non-Fibrous
Homogeneous
INT. SPEED WALL
MATERIAL
Initial report from: 03/13/2024 17:02:29
ASB_PLM_0008_0001 - 1.78 Printed: 3/13/2024 2:02 PM Page 386 of 645 Page 1 of 2 EMSL Analytical, Inc.
3501 Thomas Road, Unit 9 Santa Clara, CA 95054
Tel/Fax: (408) 913-2714 / (408) 913-2715
http://www.EMSL.com / [email protected]
EMSL Order: 472400347
Customer ID: AISL42
Customer PO:
Project ID:
Test Report: Asbestos Analysis of Bulk Materials via AHERA Method 40CFR 763 Subpart E Appendix E supplemented with EPA 600/R-93/116 using Polarized Light Microscopy Sample Description Appearance % Fibrous % Non-Fibrous
Non-Asbestos Asbestos
% Type
12 472400347-0012
Gypsum None Detected
Non-fibrous (Other)
80%
20%
White
Non-Fibrous
Homogeneous
INT. SPEED WALL
MATERIAL
13 472400347-0013
White 80% Glass 20% Non-fibrous (Other) None Detected
Fibrous
Homogeneous
2'X2' DROP IN
CEILING TILE
14 472400347-0014
White 80% Glass 20% Non-fibrous (Other) None Detected
Fibrous
Homogeneous
2'X2' DROP IN
CEILING TILE
15-Drywall
472400347-0015
Gypsum None Detected
Non-fibrous (Other)
80%
20%
White
Non-Fibrous
Homogeneous
INT. SPEED WALL
MATERIAL
15-Joint Compound
472400347-0015A
Ca Carbonate None Detected
Non-fibrous (Other)
80%
20%
White
Non-Fibrous
Homogeneous
INT. SPEED WALL
MATERIAL
16 472400347-0016
Gypsum None Detected
Non-fibrous (Other)
80%
20%
White
Non-Fibrous
Homogeneous
INT. SPEED WALL
MATERIAL
17 472400347-0017
Gypsum None Detected
Non-fibrous (Other)
80%
20%
White
Non-Fibrous
Homogeneous
INT. SPEED WALL
MATERIAL
18-Fibrous Material
472400347-0018
Matrix None Detected
Non-fibrous (Other)
80%
20%
Brown
Non-Fibrous
Homogeneous
HALL BRO FIBROUS
18-Mastic
472400347-0018A
Matrix None Detected
Non-fibrous (Other)
80%
20%
Beige
Non-Fibrous
Homogeneous
HALL BRO FIBROUS
19-Drywall
472400347-0019
Gypsum None Detected
Non-fibrous (Other)
80%
20%
White
Non-Fibrous
Homogeneous
HALL DWJC
19-Joint Compound
472400347-0019A
HALL DWJC Layer Not Present
Analyst(s)
Christian Albayalde (7)
Elena White (9)
Kimberly Chuc (9)
Jonathan Nomura, Laboratory Manager
or Other Approved Signatory
EMSL maintains liability limited to cost of analysis. Interpretation and use of test results are the responsibility of the client. This report relates only to the samples reported above, and may not be reproduced, except in full, without written approval by EMSL. EMSL bears no responsibility for sample collection activities or analytical method limitations. The report reflects the samples as received.
Results are generated from the field sampling data (sampling volumes and areas, locations, etc.) provided by the client on the Chain of Custody. Samples are within quality control criteria and met method specifications unless otherwise noted. The above analyses were performed in general compliance with Appendix E to Subpart E of 40 CFR (previously EPA 600/M4-82-020 “Interim Method”) but augmented with procedures outlined in the 1993 (”final”) version of the method. This report must not be used by the client to claim product certification, approval, or endorsement by NVLAP, NIST or any agency of the federal government. Non-friable organically bound materials present a problem matrix and therefore EMSL recommends gravimetric reduction prior to analysis. Unless requested by the client, building materials manufactured with multiple layers (i.e. linoleum, wallboard, etc.) are reported as a single sample. Estimation of uncertainty is available on request.
Samples analyzed by EMSL Analytical, Inc. Santa Clara, CA NVLAP Lab Code 600318-0 Initial report from: 03/13/2024 17:02:29
ASB_PLM_0008_0001 - 1.78 Printed: 3/13/2024 2:02 PM Page 387 of 645 Page 2 of 2 OrderID: 472400347 Page 1 Of 3
OrderID: 472400347 Page 2 Of 3
OrderID: 472400347 Page 3 Of 3
APPENDIX
APPENDIX
7 APPENDIX F – MATERIAL BOARD
Accent Panel
STYLE: DOTS, COLOR: BASIL,
GRADE A
Primary Panel
STYLE: CAMP, COLOR: COT,
GRADE B
Trim
STYLE: GRAPHITE (TR-J)
SLO City Hall - Workstation Finish Selections
Accent Paint, IT
MFGR: DUNN EDWARDS,
COLOR: FRESH THYME,
DE5654
Accent Paint, Shared
Spaces
MFGR: DUNN EDWARDS,
COLOR: ISLAND VIEW,
DE5848
Accent Paint, Finance
MFGR: DUNN EDWARDS,
COLOR: OCTOBER HAZE,
DE5171
SLO City Hall - Interior Finish Selections
SLO City Hall
Final Material Board
Carpet Tile (Existing)
MFGR: SHAW CARPET TILE,
COLOR: AQUARIUS, TO
MATCH EXISTING
Resilient Base (Existing)
MFGR: FLEXCO FLOORS,
SIZE: 6IN, STYLE: B COVE,
COLOR: UMBER 078, TO
MATCH EXISTING
Workstation Surface
STYLE: SMOKE (H-3E)
Bathroom Wall Tile(Existing)
SIZE: 4x4”, COLOR: TO
MATCH EXISTING
Bathroom Floor Tile
(Existing)
SIZE: 1x1”, COLOR: TO
MATCH EXISTING
Breakroom Cabinet Finish
(To Match Existing)
TYPE: PAINTED, COLOR: SW
7016 MINDFUL GRAY
Breakroom Countertop (To
Match Existing)
MFGR: CAESARSTONE, TYPE:
QUARTZ, COLOR: 5000 LONDON
GREY
Breakroom Cabinet Hardware
(To Match Existing)
MFGR: ATLAS, TYPE: 326-BRN
BROWNING PULL, FINISH:
BRUSHED NICKEL
Breakroom Shelf
MFGR: FORMICA, TYPE:
LAMINATE - COMMERCIAL,
COLOR: MACCHIATO WALNUT
Notice of Exemption
To: Office of Planning and Research From: City of San Luis Obispo 1400 Tenth Street Administration/IT
Sacramento, CA 95814 990 Palm Street
San Luis Obispo, CA 93401-3218
County Clerk
County of San Luis Obispo
1055 Monterey Street
San Luis Obispo, CA 93408
Applicant Address:
990 Palm St, San Luis Obispo, CA 93401
Email: [email protected]
Phone Number: (805) 781-7003
Project Title: Finance and IT Office Tenant Improvements Project Location - Specific: 990 Palm St
Project Location - City: San Luis Obispo Project Location - County: San Luis Obispo Description of Project:
In general, the project consists of interior imporvements to the existing Finance and IT offices, restrooms, and lower level break room. Some of the changes include new walls, lighting, carpeting, and painting.
Name of Public Agency Approving the Project: City of San Luis Obispo Name of Person or Agency Carrying Out the Project: City of San Luis Obispo/ Public Works Department Exempt Status (check one):
Ministerial (Section 21080(b)(1); 15268;
Declared Emergency (Sec. 21080(b)(3); 15269(a));
Emergency Project (Sec. 21080(b)(4); 15269(b)(c)
Categorical Exemption. State type and section number: 15301 Class 1 - Existing Facilities Statutory Exemptions. State code number:
General Rule Exemption (Sec. 15061(b)(3))
Reasons why project is exempt:
CEQA 15301 Class 1, improvements to an existing facility.
Lead Agency
Contact Person: Rebecca Cox Area Code/Telephone/Ext.(805) 781-7003 Email: [email protected] If filed by applicant:
1. Attach certified document of exemption finding.
2. Has a notice of exemption been filed by the public agency approving the project? Yes No Signature: ______________________________ Date: ___________________ Title: Shawna Scott, Special Projects Manager
Signed by Lead Agency Date Received for Filing at OPR: __________ Signed by Applicant Revised December 2016
Item 5g
Department: Utilities
Cost Center: 6102
For Agenda of: 2/4/2025
Placement: Consent
Estimated Time: N/A
FROM: Aaron Floyd, Utilities Director
Prepared By: Miguel Barcenas, Deputy Director Engineering and Planning Nico Gurney, Engineering Technician
SUBJECT: AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE FOOTHILLSANTA ROSA SEWER PIPELINE REPLACEMENT PROJECT, SPECIFICATION NO. 2000096
RECOMMENDATION
1. Approve the project plans and specifications for Foothill-Santa Rosa Sewer Pipeline Replacement, Specification Number 2000096; and
2. Authorize $212,000 in additional funding from the Sewer Fund - Undesignated Capital Account; and
3. Authorize staff to advertise for bids; and
4. Authorize the City Manager to award the Construction Contract pursuant to Section
3.24.190 of the Municipal Code if the lowest responsible bid is within the Engineer’s Estimate of $562,000; and
5. Authorize the City Engineer to approve Contract Change Orders up to the available project budget and any amended budget subsequently approved by the City Manager up to $200,000; and
6. Find the project categorically exempt from the California Environmental Quality Act.
POLICY CONTEXT
The action is consistent with General Plan Water and Wastewater Element Goal B 4.1 to collect and convey all wastewater under safe and sanitary conditions to the Water Resource Recovery Facility.
On May 17, 2022, Council approved a Purchasing Policy Update to the Financial Management Manual that requires Council approval for Public Projects that cost $200,000 or more.
DISCUSSION
Item 5g
Background
The City Utilities and Public Works Departments have been coordinating with the California Department of Transportation (Caltrans) regarding a City sewer line (originally constructed in 1965) that punctured and damaged an existing Caltrans storm drain within the Santa Rosa/Foothill Boulevard intersection. The sewer line runs approximately perpendicular to the storm drain. Based on the date of construction, the cause of the damage is unknown, but the location of the storm drain puncture was verified through video inspections of the pipe’s interior. The proposed plan to mitigate the conflict involves reconstructing approximately 464 linear feet of the sewer main within Foothill Boulevard to lower its elevation below the storm drain, improving vertical clearance between the utilities by one foot or more. This effort will resolve the existing utility conflict, enhance the functionality of both systems and ensure long-term reliability. The project will also result in a reduction of maintenance activities and inflow and infiltration that have previously been recorded in this catchment area, and it will replace an existing deteriorated maintenance hole. Caltrans is proposing a separate project to replace approximately 20 feet of the existing storm drain culvert within Santa Rosa/State Route 1 in the summer of 2025 at no cost to the City.
The Project
The project plans (Attachment A) and specifications (Attachment B) propose to replace 464 linear feet of sewer main within Foothill Boulevard through the Santa Rosa/Foothill Boulevard intersection.
The sewer reconstruction will extend approximately 269 feet north and 181 feet south of the above-described conflict area. The existing six-inch clay sewer pipe will be replaced with an eight-inch, high-density polyethylene (HDPE) pipe for increased durability and performance, and consistency with the City’s Standard Specifications and Engineering Standards (August 2020). If authorized, the City would complete the sewer pipe replacement in the spring of 2025.
Previous Council or Advisory Body Action
This Project was identified in the 2023-25 Financial Plan Supplement (Fiscal Year 2024- 25 Supplemental Budget) that was approved by Council on June 4, 2024, with a budget of $350,000.
Public Engagement
The project was identified in the 2023-25 Financial Plan Supplement (Fiscal Year 2024- 25 Supplemental Budget), which was adopted by the City Council at a public meeting held on June 4, 2024. Public comment was open prior to and during the Council Meeting when the 2024-25 Supplemental Budget was approved.
Item 5g
CONCURRENCE
The City, including the Utilities and Public Works Departments, have been coordinating with Caltrans regarding the proposed resolution to the utility conflict between the Caltrans storm drain and the City’s sewer main. Caltrans concurs with the City’s proposed plans, and the City will receive an encroachment permit from Caltrans prior to construction of the project. The project also has the concurrence of the Public Works Department.
ENVIRONMENTAL REVIEW
The project is categorically exempt from environmental review under California Environmental Quality Act (CEQA) Guidelines Sections 15303 (New Construction or Conversion of Small Structures) and 15304 (Minor Alterations of Land) because the project consists of the replacement of a portion of an existing sewer main including trenching, backfilling, and restoration of the existing streets. No tree removal is proposed.
A Notice of Exemption will be filed through the Community Development Department.
FISCAL IMPACT
Budgeted: Yes Budget Year: 2024-25
Funding Identified: Yes
Fiscal Analysis:
Funding Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund
State
Federal
Fees
Sewer Project Fund:
Foothill and Santa
Rosa Caltrans
Pipeline Replacement
(2000096)
$350,000 $350,000 $0 N/A
Sewer Undesignated
Capital Account (602-
9501-71501)
$391,330 $212,000 $173,330
Total $741,330 $562,000 $173,330 N/A
Item 5g
Foothill-Santa Rosa Sewer Replacement (2000096)
Construction Estimate $475,300
Contingencies $71,295
Material Testing $9,605
Permitting $5,000
Printing $800
Total Cost of Project $562,000
Total Available Funding $350,000
Additional Funding $212,000
Remaining Balance $0
Sewer line improvements identified in this project are described in the 2023-25 Financial Plan Supplement (Fiscal Year 2024-25 Supplemental Budget) (see Sewer Fund, Foothill and Santa Rosa Caltrans Pipeline Replacement). Funding for this project has a current balance of $350,000, and staff is recommending an additional reallocation of $212,000 from the Sewer Fund Undesignated Capital Account to provide sufficient funding for construction of this project. The budget increase will cover the construction requirements for a standard sewer pipeline construction within Caltrans right of way for anticipated costs of traffic management, night work, and paving repairs to a state highway.
ALTERNATIVES
Deny approval to advertise. The City Council may choose to deny the approval to advertise this project. Staff does not recommend this option, as the existing 1965 sewer main conflicts with the Caltrans storm drain and needs to be relocated below the storm to alleviate the perpendicular conflict both under current conditions and prior to the Caltrans storm drain culvert replacement project. In addition, the existing sewer main is not in compliance with City Standard Specifications and Engineering Standards, and denial of the project would inhibit the City’s ability to improve maintenance accessibility, address degradation of the existing maintenance hole, and minimize inflow and infiltration into the affected wastewater collection system.
ATTACHMENTS
A - Foothill Santa Rosa Sewer Pipeline Plans (Spec. No. 2000096) B - Foothill Santa Rosa Sewer Pipeline Special Provisions (Spec. 2000096)
(E) (E) (E) (E) (E) (E) UNDERGROUND ELECTRICAL LINE
(GAS) (GAS) (GAS) (GAS) (GAS) GAS LINE
OIL LINE
(SD) (SD) (SD) (SD) (SD) STORM DRAIN LINE(SS) (SS) (SS) (SS) (SS) SANITARY SEWER LINE(COMM) (COMM) (COMM) (COMM) (COMM) UNDERGROUND COMMUNICATION LINE (W) (W) (W) (W) (W) WATER LINE
(FO) (FO) (FO) (FO) (FO) UNDERGROUND FIBER OPTIC LINE
CENTER LINE
RIGHT OF WAY LINE
ELECTRICAL MANHOLE
STORM DRAIN MANHOLESANITARY SEWER MANHOLE
TELECOMMUNICATIONS MANHOLE
ELECTRICAL BOX
GAS BOX
STREET LIGHT BOX
TELECOMMUNICATIONS BOXTELECOMMUNICATIONS PEDESTAL
GAS METER
ELECTRIC METER
WATER METER
GAS VALVE
IRRIGATION CONTROL VALVE
WATER VALVE
GV
ICV
WV
D
S
TRAFFIC SIGNAL BOX
E
RWV RECLAIMED WATER VALVE
ELEC
GAS
SLB
EM
GM
WM
TSB
ELEC ELECTRICAL PEDESTAL FWV FIRE WATER VALVE
ARV AIR RELEASE VALVE
EVLT ELECTRICAL VAULT
VLT UNKNOWN UTILITY VAULT
? UNKNOWN MANHOLE
W WATER MANHOLE TVLT TELECOMMUNICATIONS VAULT
TCOM
T
TCOM
UM
UV
UNKNOWN METERUNKNOWN VALVE
(TV) (TV) (TV) (TV) (TV) TELEVISION LINE
UTL UTILITY
AC ASPHALTIC CONCRETE
ACB AC BERM
BM BENCHMARK
CB CATCH BASIN
CF CURB FACE
CIP CAST IRON PIPE
CMP CORRUGATED METAL PIPE
CONC CONCRETE
CULV CULVERT
DIA DIAMETER
DMH DROP MANHOLE
DR DRIVE
ELEV ELEVATION
ESMT EASEMENT
FH FIRE HYDRANT
LT&T LEAD, TACK AND TAG
MH MANHOLE
MON MONUMENT
N&T NAIL AND TIN
OD OUTSIDE DIAMETER
PP POWER POLE
RD ROAD
SD STORM DRAIN
SS SANITARY SEWER
ST STREET
CT CALTRANS
m METRIC
LB LIGHT BOX TS TRAFFIC SIGNALLS LANDSCAPE
ATT AT&T PHONE/CABLE
LP LIGHT POLE
ELE ELECTRIC
DI DRAINAGE INLET
WL WATER LINE
SL STREET LIGHT
DW DRIVEWAY
CDH CURB DRAIN HOLE
(EX) EXISTING
TFC TRAFFIC LOOP
FO FIBER OPTIC
GAS NATURAL GAS
TSB TRAFFIC SIGNAL BOX
LAT LATERAL
(N) NEW
Project Location
(E) Survey Monument - Replace if damaged or destroyed.
Sheet Number
# Detail Number#
Reference Documents:
City Standard Specifications - August 2020 EditionCity Engineering Standards - August 2020 Edition index to plans
sheet no. description
san luis obispo county, california
PROJECT NO. DATE SHEET
2000096 FILE NO./LOCATION
1 2
3 4
COVER SHEET
SANTA ROSA ALIGNMENT 10+00 to 15+00
FOOTHILL ALIGNMENT 19+50 to 20+50
DETAILS
(E) Survey Monument - Protect in place
1 of 4
CALTRANS - FOOTHILL
SANTA ROSA SEWER
PIPE REPLACEMENT
JANUARY 2025
1. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR OR PERMITTEE TO CONTACT "UNDERGROUND SERVICE ALERT OF NORTHERN CALIFORNIA" BY PHONE AT 8-1-1 FORTY-EIGHT (48)
HOURS PRIOR TO START OF CONSTRUCTION FOR LOCATION OF POWER, TELEPHONE, OIL AND NATURAL GAS UNDERGROUND FACILITIES. CONTRACTOR OR PERMITEE SHALL ALSO CONTACT THE APPROPRIATE AGENCY FOR THE LOCATION OF CABLE T.V., WATER, SEWER, DRAINAGE OR UNDERGROUND FACILITIES.
2. THE CONTRACTOR SHALL POSSESS A CLASS "A" LICENSE AT THE TIME OF BID OPENING.
3. CONTRACTOR SHALL VERIFY DEPTH, LOCATION, SIZE AND MATERIAL OF PIPE AT ALL TIE-INS AND CROSSINGS PRIOR TO LAYING PIPE. ALIGNMENTS AND GRADES SHALL BE ADJUSTED AS NEEDED BASED ON THE FINDINGS. CONTRACTOR SHALL PROVIDE ALL THE NECESSARY PIPE, FITTINGS, AND ADAPTERS AS NEEDED TO ACCOMPLISH THE PIPE RUNS.
4. CONTRACTOR TO PROCEED WITH CAUTION WHEN TRENCHING AND SHALL HAVE ALL NECESSARY MATERIALS ON HAND TO REPAIR EXISTING UTILITY LINES IF DAMAGED. CONTRACTOR SHALL FIELD VERIFY DEPTHS OF PROPOSED PIPE RUNS TO AVOID CROSSING CONFLICTS.
5. THE CONTRACTOR MUST PROVIDE SHORING AS NECESSARY TO PREVENT MOVEMENT OF THE EXISTING UTILITIES. ANY MATERIAL THAT FALLS INTO THE TRENCH FROM THE SURROUNDING AREA SHALL BE REPLACED AT THE CONTRACTOR'S EXPENSE.
4. TIE OUT CENTERLINE MONUMENTS BEFORE WORK AND REPLACE IF DISTURBED IN ACCORDANCE WITH THE LAND SURVEYORS ACT, AND SECTION 5-1.36E, REPLACE MONUMENT AND WELL PER ENG.
STD. 9020.
5. THE CONTRACTOR MUST REPLACE ALL PAVEMENT STRIPES, MARKINGS, AND MARKERS DISTURBED DURING CONSTRUCTION. ALL PAVEMENT STRIPES AND MARKINGS WITHIN 5 FEET OF THE DISTURBED AREA MUST BE REPLACED. ALL STRIPING IS PER STATE STANDARD PLANS AND PER PER ENGINEERING STANDARD SPECIFICATION 84-1.01A.
6. PIPE MUST BE INSTALLED IN COMPLIANCE WITH ENG. STD. 6020. WITH THE APPROVAL OF THE ENGINEER, PIPE MAY BE INSTALLED WITH LESS THAN 3 FEET OF COVER AND MUST BE INSTALLED WITH SLURRY TRENCH BACKFILL IN COMPLIANCE WITH ENG. STD. 6020.
7. ALL PIPE LENGTHS ARE APPROXIMATE. THE CONTRACTOR IS RESPONSIBLE FOR VERIFYING ALL PIPE LENGTHS.
8. SEWER MAIN WITH LESS THAN 1% SLOPE MUST BE INSTALLED WITH FLOAT ROCK AS BEDDING AND INITIAL BACKFILL. SEE ENG. STD. 6020, NOTE 10 FOR ADDITIONAL REQUIREMENTS.
9. ALL PVC AND HDPE PIPE CONNECTIONS MUST BE MADE WITH POLY-CAM SERIES 731 COUPLINGS OR APPROVED EQUAL.
10. APPROXIMATE LOCATION OF LATERALS ARE SHOWN ON PLANS. LOCATING LATERALS IS THE
RESPONSIBILITY OF THE CONTRACTOR AND ANY DAMAGE TO A LATERAL MUST BE REPAIRED IMMEDIATELY AND AT NO COST TO THE CITY.
11. NOT ALL IMPROVEMENTS WITHIN PRIVATE PROPERTIES ARE SHOWN. UPON COMPLETION OF
WORK WITHIN PRIVATE PROPERTIES, THE CONTRACTOR MUST RESTORE PRIVATE PROPERTY IMPROVEMENTS TO THE SAME CONDITION BEFORE THE START OF CONSTRUCTION. 12 . ALL IMPROVEMENTS WITHIN CALTRANS RIGHT OF WAY MUST COMPLY WITHE REQUIREMENTS OF THE ENCROACHMENT PERMITS SET IN PLACE FOR THESE PUBLIC IMPROVEMENTS. 2023803 - C001
APPROVED BY
Brian Nelson, City Engineer R.C.E. 79870 Approved Date
APPROVED
No. C 67700
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10" CAST IRON
12" DIP
6" VCP
8" VCP
30" RCP 6" VCP
36" RCP
36" RCP
12+00
13+00
2 2
3 1
10+00.00
11+00.00
12+00.00
13+00.00
14+00.00
14+57.59
4 4
5 5
4 (E) 36" SD
240.00
242.50245.00247.50
250.00
252.50255.00257.50
260.00
240.00
241.00242.00243.00244.00245.00246.00247.00248.00249.00
250.00
251.00252.00253.00254.00255.00256.00257.00258.00259.00
260.00
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10+25.00 10+50.00 10+75.00
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12+00.00
12+25.00 12+50.00 12+75.00
13+00.00
13+25.00 13+50.00 13+75.00
14+00.00
14+25.00 14+50.00 14+75.00
15+00.00
9+75.00 10+00.00
10+25.00 10+50.00 10+75.00
11+00.00
11+25.00 11+50.00 11+75.00
12+00.00
12+25.00 12+50.00 12+75.00
13+00.00
13+25.00 13+50.00 13+75.00
14+00.00
14+25.00 14+50.00 14+75.00
15+00.00
(E) 14" W
(E) 6" VCP
(N) 181' - 8" HDPE PIPE, S = 2.60%
(N) 269' - 8" HDPE PIPE, S = 0.35%
(E) SS LAT
(E) SS LAT
(E) 6" Ø PETROL
12" CASING
(E) FO
(E) 2" GAS 2'–3'
(E) TFC
(E) ELEC
(E) COMM
(E) TV
(E) 6" GAS
(N) SS 6" HDPE
(N) SEWER JUMPER
(E) TFC
(E) 6" Ø PETROL
12" CASING
12" CLEAR
(E) 8" VCP
(E) 1" GAS
(E) 1" GAS (E) 1" GAS
(E) GRADE OVER PIPE
Line Table
Line #
L3L4
Length
285.503177.897
Direction
N12° 05' 55.26"WN24° 10' 18.10"W
Curve Table
Curve #
C2
Length
877.851
Radius
1973.206
Delta
025.4901
SCALE: 1" =20'
No. C 67700
M
IGUEL A NGEL BARCENA
S
C I V I L
SANTA ROSA STREET
2 CITY PROJECT NO.
JANUARY 2025
DATE:
PROJECT TITLE:
SHEET TITLE:
SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:
MB
SCALE:PLAN FILE NO. / LOCATION
2023803
MB
N. GURNEY
MB
AS NOTED
2000096
1 3
2 - C101
45 SCALE: 1" =20'
VERTHORZ
6 of 4
360
361
362
363
250
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TREES
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WV
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D TSB
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(W) (W) (W) (W) (W) (W) (W) (W) (W) (W) (W) (W) (W) (W) (W) (W) (W) (W) (W) (W) (W) (W) (W) (W) (W)
(SS) (SS) (SS) (SS)
(COMM) (C (COMM) (COMM) (COMM) (COMM) (COMM) (COMM) (COMM) (COMM) (COMM) (COMM) (COMM) (COMM) (COMM) (COMM) (COMM) (COMM) (COMM) (COMM) (COMM) (COMM) (COMM) (COMM) (COMM) L4 (TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC)
(TFC)
(TFC)
(TFC)
(TFC)
(TFC)
(TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC) (TFC)
(TFC)
(TFC) (TFC)
(TFC)
(TFC)
(TFC)
(TFC)
(TFC)
(TFC)
(TFC)
(TFC)
(TFC)
(TFC)
(TFC) (TFC) (TFC) (TFC) (TFC) (TFC)
(TFC)
(TFC)
(TFC)
(TFC)
(TFC)
(TFC) (TFC) (TFC) (TFC)
(TFC)
(TFC)
(TFC)
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(TFC)
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TFC)
FC)
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(TFC)
(TFC)
(TFC)
(SD) (SD)
(SD)
(SD)
(SD)
(SD)
(SD)
(E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E) (E)
(FO) (FO (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (FO) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (GAS) (G
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( (TV) (TV) (TV) (TV) (TV) (TV) (TV) (TV) (TV) (TV) (TV) (TV) (TV) (TV) (TV) (TV) (TV) (TV) (TV) (TV) (TV) (TV) (TV) (TV) (E) (E)
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(E)
(SD) (SD) (SD) (SD) (SD) (SD) (SD) (SD) (SD) (SD) (SD) (SD) (SD) (SD (GAS) (GAS) (GAS) 10" CAST IRON
12" DIP
12" DIP
30" RCP
6" VCP
36" RCP 36" RCP
12+00
13+00
14+00
4 5
12+00.00
13+00.00
(E) 2" GAS 2'–3'
(E) 2X SS
VCP (6" N)VCP (8" S)
VERIFY DEPTH
(E) 6" VCP
(E) 6" VCP
240.00
242.50245.00247.50
250.00
252.50
240.00
241.00242.00243.00244.00245.00246.00247.00248.00249.00
250.00
251.00252.00253.00254.00
19+50.00
19+75.00
20+00.00
20+25.00
20+50.00
19+50.00
19+75.00
20+00.00
20+25.00
20+50.00
J06-36RIM = 251.54'
INV (6" N) = 246.69'INV (6" E) = 246.69'INV (6" W) = 246.69'INV (8" S) = 246.69' SSMH#2
RIM = 251.82'
INV (8" N) = 242.00'
INV (6" E) = 246.50'
(OVERFLOW JUMPER) INV (6"W) = 246.58'
INV (8" S) = 242.00'
(N) 13' - 6" HDPE Pipe, S = 1.14%
(N) SS 6" HDPE
(E) GRADEOVER PIPE
No. C 67700
M
IGUEL A NGEL BARCENA
S
C I V I L
3 CITY PROJECT NO.
JANUARY 2025
DATE:
PROJECT TITLE:
SHEET TITLE:
SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:
MB
SCALE:PLAN FILE NO. / LOCATION
2023803
MB
N. GURNEY
MB
AS NOTED
2000096
45 - C102
FOOTHILL BLVD.
SCALE: 1" =20'SCALE: 1" =20'
VERTHORZ
6 of 4
4 Know what's
R
1 J06-36 MANHOLE DETAIL NTS 2 SCALE: 1" = 1'
(N) SSMH PER CITY STD. 6620
No. C 67700
M
IGUEL A NGEL BA RCENA
S
C I V I L
CITY PROJECT NO.
JANUARY 2025
DATE:
PROJECT TITLE:
SHEET TITLE:
SHEET NO.DESIGNED BY:DRAWN BY:CHECKED BY:APPROVED BY:
MB
SCALE:PLAN FILE NO. / LOCATION
2023803
MB
N. GURNEY
MB
AS NOTED
2000096
- C201
REMOVE VCP PIPE AND REPAIR
CONCRETE PENETRATION
PER DETAIL 4
3 FOOTHILL ASPHALT SECTION AT STA 20+16 NTS5 SANTA ROSA ASPHALT SECTION AT STA 13+50+00 NTS 4 NTS
AC (6")
CLASS 2 AB (12")
SELECT BACKFILL
BACKFILL WITH 2 SACK
SAND & CEMENTCONCRETE
(EX) STORM 36" RCP
36" PVC REPAIR COVER
(FIELD VERIFY REPAIR ATEXISTING PENETRATION) 8" MIN
PVC REPAIR COVER DETAILCONCRETE PENETRATION
SEWER
SECURE A CIRCULAR PVC
FORM OVER EXISTING STORM
PIPE AND POUR 2-SACK
SAND-CEMENT CONCRETE
PLUG OVER THE EXISTING
STORM PIPE TO MINIMIZE
GROUNDWATER INFILTRATION
INTO THE STORM PIPE.
CUT AND CAP EXISTINGSEWER AT CONFLICT AREA8" BEYOND (EX) STORM PIPE. (EX) CITY 6" SEWER
MAIN
(EX) CALTRANS 36" STORM PIPE
(EX) CITY 6" SEWER MAIN,
ABANDON PER CITY
STANDARDS
(N) 8" HDPE SEWER MAIN
PCC (6")
STAINLESS STEEL
STRONG BACK COUPLING
ADAPTER OR APPROVED EQUAL.
ABANDON PER CITY
STANDARD 6050
of 4
SSMH #2
J06-36
SPECIAL PROVISIONS
FOR
CITY OF SAN LUIS OBISPO
Foothill-Santa Rosa Sewer Pipeline Replacement
Specification No. 2000096
February 2025
PUBLIC WORKS DEPARTMENT
ENGINEERING DIVISION
919 Palm Street
San Luis Obispo, CA 93401
(805) 781-7200
Foothill-Santa Rosa Sewer Pipeline Replacement
Specification No. 2000096
Approval Date: February 4, 2025
Brian Nelson
February 4, 2024
Miguel Barcenas
February 4, 2024
TABLE OF CONTENTS
NOTICE TO BIDDERS..................................................................................................... I BID SUBMISSION ......................................................................................................................................I BID DOCUMENTS ....................................................................................................................................II PROJECT INFORMATION.......................................................................................................................III QUALIFICATIONS....................................................................................................................................III AWARD ....................................................................................................................................................IV ACCOMMODATION..................................................................................................................................V BID FORMS ....................................................................................................................A BID ITEM LIST FOR FOOTHILL-SANTA ROSA SEWER PIPELINE REPLACEMENT,..........................B SPECIFICATION NO. 2000096 ................................................................................................................B LIST OF SUBCONTRACTORS................................................................................................................ D PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT...............................................................E PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE..........................................................E PUBLIC CONTRACT CODE SECTION 10232 STATEMENT ..................................................................E LABOR CODE SECTION 1725.5 STATEMENTS ....................................................................................E NON-COLLUSION DECLARATION......................................................................................................... G BIDDER ACKNOWLEDGEMENTS.......................................................................................................... H QUALIFICATIONS......................................................................................................................................I ATTACH BIDDER'S BOND TO ACCOMPANY BID.................................................................................. J SPECIAL PROVISIONS.................................................................................................. 1 DIVISION I GENERAL PROVISIONS.......................................................................................................1 1 GENERAL...........................................................................................................................................1 4 SCOPE OF WORK .............................................................................................................................1 7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC .......................................................1 8 PROSECUTION AND PROGRESS ...................................................................................................3 DIVISION II GENERAL CONSTRUCTION ...............................................................................................4 14 ENVIRONMENTAL STEWARDSHIP ...............................................................................................4 DIVISION V SURFACINGS AND PAVEMENTS.......................................................................................4 39 ASPHALT CONCRETE ....................................................................................................................4 DIVISION VIII MISCELLANEOUS CONSTRUCTION ..............................................................................4 77 LOCAL INFRASTRUCTURE............................................................................................................4 DIVISION IX TRAFFIC CONTROL DEVICES...........................................................................................7 84 MARKINGS.......................................................................................................................................7 DIVISION XIII APPENDICES ....................................................................................................................7 APPENDIX A - FORM OF AGREEMENT ....................................................................... 0
NOTICE TO BIDDERS
i
NOTICE TO BIDDERS
BID SUBMISSION
Sealed bids will be received by the City of San Luis Obispo at the Public Works Administration Office located at 919 Palm Street, San Luis Obispo California, 93401 until 11:00 a.m. on March 6, 2025
at which time they will be publicly opened and read aloud. Public bid opening may be accessed via Microsoft Teams video conference and conference call. In person attendance will be permitted. Attendees are encouraged to wear face masks and practice social distancing. Use the following link:
https://teams.microsoft.com/l/meetupjoin/19%3ameeting_NzlkYmE3MTctNzY0ZC00ZjZjLTlhNWQtN2U3NmFmN2RhNTBi%4 0thread.v2/0?context=%7b%22Tid%22%3a%22a78b182d-94e4-4507-a9a9- 330dcb148164%22%2c%22Oid%22%3a%2255684c81-fa0a-443f-b6a5- 1f55eacc1141%22%7d
or join by phone with this number: 1 (209) 645-4165 with Conference ID: 949 092 59# Submit bid in a sealed envelope plainly marked:
Foothill-Santa Rosa Sewer Pipeline Replacement, Specification No. 2000096 Any bid received after the time and date specified will not be considered and will be returned to the bidder unopened. Bids received by Fax or Email will not be considered.
By submission of bid you agree to comply with all instruction and requirements in this notice and the contract documents.
All bids must be submitted on the Bid Item List form(s) provided and submitted with all other Bid Forms included in these Special Provisions.
Each bid must be accompanied by either a:
1. certified check
2. cashier's check
3. bidder's bond
made payable to the City of San Luis Obispo for an amount equal to ten percent of the bid amount as a guaranty. Guaranty will be forfeited to the City San Luis Obispo if the bidder, to whom the contract is awarded, fails to enter into the contract.
The City of San Luis Obispo reserves the right to accept or reject any or all bids or waive any informality in a bid.
NOTICE TO BIDDERS
NOTICE TO BIDDERS
ii
All bids are to be compared based on the City Engineer's estimate of the quantities of work to be done, as shown on the Bid Item List.
Bids will only be accepted from bidders that are licensed in compliance with the provisions of Chapter 9, Division III of Business and Professions Code.
The award of the contract, if awarded, will be to the lowest responsive bid submitted by a responsible contractor whose bid complies with the requirements prescribed. If the contract is awarded, the contract will be awarded within 60 calendar days after the opening of the bids.
Failure to raise defects in the notice to bidders or bid forms prior to bid opening constitute a waiver of those defects.
BID DOCUMENTS
A copy of the plans and special provisions may be downloaded, free of charge, from the City’s website at:
www.slocity.org/government/department-directory/public-works/public-works-bidsproposals No printed copies are available for purchase at the City office.
Standard Specifications and Engineering Standards referenced in the Special Provisions may be downloaded, free of charge, from the City’s website at:
www.slocity.org/government/department-directory/public-works/documentsonline/construction-documents You are responsible to obtain all issued addenda prior to bid opening. Addenda will be available to download at the City’s website listed above or at the office of the City Engineer.
All questions must be submitted through BidnetDirect (www.bidnetdirect.com) and if the City determines that a response is required, the City will post an addendum on Bidnet Direct.
You are responsible to verify your contact information is correct on the plan holders list located on the City’s website at:
www.slocity.org/government/department-directory/public-works/public-works-bidsproposals.
NOTICE TO BIDDERS
NOTICE TO BIDDERS
iii
PROJECT INFORMATION
In general, the project consists of the replacement of existing sewerlines by open trenching and trenchless technologies.
The project estimated construction cost range is $525,000 to $575,000.
Contract time is established as 60 calendar days.
The fixed liquidated damages amount is established at $500 per day for failure to complete the work within the contract time.
In compliance with section 1773 of the Labor Code, the State of California Department of Industrial Relations has established prevailing hourly wage rates for each type of workman. Current wage rates may be obtained from the Division of Labor at:
https://www.dir.ca.gov/oprl/DPreWageDetermination.htm
This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
QUALIFICATIONS
You must possess a valid Class A Contractor's License at the time of the bid opening.
You and any subcontractors required to pay prevailing wage must be registered with the Department of Industrial Relations pursuant to Section 1725.5 of the Labor Code.
Provide two referenced projects completed as the prime contractor and one referenced project completed as either the prime or subcontractor. All referenced projects must have been completed within the last SEVEN years from this project’s bid opening date.
All referenced projects must have installed a minimum of 1,000-feet of sewerline by open trenching including sewer lateral connections within Public Roadways under contract with a City, County, State or Federal government agency.
One reference project must have installed a minimum of 300-feet sewer main using trenchless technology.
Failure to provide reference projects as specified in this section and as required on the qualification form is cause to reject a bid as being non-responsive.
The City reserves the right to reject any bid based on non-responsiveness if a bidder fails to provide a bid that complies with all bidding instructions.
NOTICE TO BIDDERS
NOTICE TO BIDDERS
iv
The City reserves the right to reject a responsive bid based on the non-responsibility of the bidder if the Director of Public Works or Designee finds, after providing notice and a hearing to the bidder, that the bidder lacks the
1. knowledge
2. experience,
3. or is otherwise not responsible
as defined in Section 3.24 of the San Luis Obispo Municipal Code to complete the project in the best interest of the City.
Rejected bidders may appeal this determination. Appeal must comply with the requirements in this Notice to Bidders.
It is the City of San Luis Obispo’s intent to award the contract to the lowest responsive bid submitted by a responsible bidder. If in the bidder’s opinion the contract has been or may be improperly awarded, the bidder may protest the contract award.
Protests must be filed no later than five working days after either:
1. bid opening date
2. notification of rejected bid.
Protest must be in writing and received by the project manager located at:
919 Palm Street
San Luis Obispo, CA 93401.
Valid protests must contain the following information:
1. the reasons for the protest
2. any supporting documentation
3. the ruling expected by the City to remedy the protest.
Any protest not containing all required information will be deemed invalid and rejected.
The City will consider additional documentation or other supporting information regarding the protest if submitted in compliance to the specified time limits. Anything submitted after the specified time limit will be rejected and not be considered.
The Director of Public Works or Designee may request additional information to be submitted within three days of the request, unless otherwise specified, and will notify the protester of ruling within ten days of determination.
If the protester is not satisfied with ruling, the protester may appeal the ruling to the City Council in compliance with Chapter 1.20 of the City of San Luis Obispo Municipal Code.
Pursuant to the Public Records Act (Government Code, § 6250, et seq.), the City will make public records available upon request.
AWARD
The lowest bidder will be determined using the BID TOTAL
NOTICE TO BIDDERS
NOTICE TO BIDDERS
v
As a condition to executing a contract with the City, two bonds each equal to one hundred percent of the total contract price are required in compliance with Section 3-1.05 of the Standard Specifications.
You may substitute securities for moneys withheld under the contract in compliance with the provisions of the Public Contract Code, Section 10263.
ACCOMMODATION
If any accommodations are needed to participate in the bid process, please contact Allie Genard at (805) 781-7200 or by Telecommunications Device for the Deaf at (805) 781- 7107. Requests should be made as early as possible in the bidding process to allow time for accommodation.
BID FORMS
A
BID FORMS
All bid forms must be completed and submitted with your bid. Failure to submit these forms and required bid bond is cause to reject the bid as nonresponsive. Staple all bid forms together.
THE UNDERSIGNED, agrees that they have carefully examined:
1. the location of the proposed work
2. the plans and specifications
3. read the accompanying instructions to bidders
and propose to furnish all:
4. materials
5. labor
to complete all the required work satisfactorily in compliance with
6. plans
7. specifications
8. special provisions
for the prices set forth in the bid item list:
BID FORMS
BID FORMS
B
BID ITEM LIST FOR FOOTHILL-SANTA ROSA SEWER PIPELINE REPLACEMENT, SPECIFICATION NO. 2000096
Item Item Unit of Estimated Item Price Total
No. SS(1) Description Measure Quantity (in figures) (in figures) 1 7
TRAFFIC CONTROL PLAN
AND IMPLEMENTATION
LS 1
2 77 POTHOLING LS 1
3 84
REPLACE TRAFFIC
STRIPING & MARKERS
LS 1
4 7
OBTAIN AND COMPLY
WITH NIGHT WORK
PERMIT
LS 1
5 1
WATER POLLUTION
CONTROL AND
EROSION/SEDIMENT
CONTROL PLAN
LS 1
6 SHEETING, SHORING,
AND BRACING
LS 1
7 7 COMPLY WITH OSHA LS 1
8 7 PUBLIC NOTIFICATION LS 1
9 REPAIR TRAFFIC SIGNAL
LOOPS
LS 1
10 77
ABANDON SEWERLINE,
MANHOLES AND
FACILITIES
LS 1
BID FORMS
BID FORMS
C
Item Item Unit of Estimated Item Price Total
No. SS(1) Description Measure Quantity (in figures) (in figures) 11 77
SEWER BYPASS
PUMPING
LS 1
12* 19 ROCK EXCAVATION CY 50
13 77
REMOVE EXISTING
SEWERLINE AND
INSTALL NEW 6" HDPE
SEWERLINE
LF 13
14 77
REMOVE EXISTING
SEWERLINE AND
INSTALL NEW 8" HDPE
SEWERLINE
LF 250
15 77
INSTALL NEW 8" HDPE
SEWERLINE
(TRENCHLESS METHOD)
LF 200
16 77 INSTALL NEW MANHOLE EA 3
17 77
INSTALL COATING ON
SEWER MANHOLE
EA 3
18 77
REMOVE EXISTING
MANHOLE
EA 1
19 77
CONNECT EXISTING
SEWER LATERAL TO
SEWER MAIN
EA 2
20 77
RE-GRADE AND EXTEND
SEWER LATERAL
LF 20
21 73
REPLACE DRIVEWAY
RAMP PER ENG. STD.
2110 AND SIDEWALK TIEIN
EA 1
22 CURB AND GUTTER
REPAIRS AND
REPLACEMENTS
LS 1
23 CUT AND CAP EXISTING
SEWER AND REPAIR
STORM PIPE PER DETAIL
2 AND 4
LS 1
BASE BID $
Additive Alternative A
ADDITIVE ALTERNATIVE A $
TOTAL PROJECT BID = (BASE BID + ADDITIVE ALTERNATIVE A) $ (1) refers to section in the Standard Specifications, with modifications in the Special Provisions, that describe required work.
* Bid item exempt from Section 9-1.06B and 9-1.06C of the Standard Specifications. The unit price will not be adjusted regardless of the final bid item quantity.
.
BID FORMS
BID FORMS
D
LIST OF SUBCONTRACTORS
Pursuant to Section 4100 of the Public Contracts Code and section 2-1.33C of the standard specifications, the Bidder is required to furnish the following information for each Subcontractor performing more than 1/2 percent (0.5%) of the total base bid. Do not list alternative subcontractors for the same work. Subcontracting must not total more than fifty percent (50%) of the submitted bid except as allowed in section 5-1.13 of the standard specifications.
For Streets & Highways projects, subcontractors performing less than ten thousand dollars ($10,000) worth of work need not be mentioned. Subcontractors required to pay prevailing wage, must be registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 to be listed.
NOTE: If there are no subcontractors, write “NONE” and submit with bid.
Name Under Which
Subcontractor is Licensed License Number
DIR Public
Works
Registration
Number
Address and Phone
Number of Office, Mill or
Shop
Specific
Description of
Subcontract
% of
Total
Base
Bid
Attach additional sheets as needed.
BID FORMS
BID FORMS
E
PUBLIC CONTRACT CODE SECTION 10285.1 STATEMENT
In compliance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder, or any subcontractor to be engaged by the bidder, has ____, has not ____ been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.
NOTE: The bidder must place a check mark after "has" or "has not" in one of the blank spaces provided. The above Statement is part of the Bid. Signing this Bid on the signature portion constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE
In compliance with Public Contract Code Section 10162, the Bidder must complete, under penalty of perjury, the following questionnaire:
Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?
Yes No
If the answer is yes, attach a letter explaining the circumstances PUBLIC CONTRACT CODE SECTION 10232 STATEMENT
In compliance with Public Contract Code Section 10232, you hereby state under penalty of perjury, that no more than one final unappealable finding of contempt of court by a federal court has been issued against you within the immediately preceding two-year period because of your failure to comply with an order of a federal court which orders you to comply with an order of the National Labor Relations Board.
LABOR CODE SECTION 1725.5 STATEMENTS
The bidder has delinquent liability to an employee or the state for any assessment of back wages or related damages, interest, fines, or penalties pursuant to any final judgment, order, or determination by a court or any federal, state, or local administrative agency, including a confirmed arbitration award. Any judgment, order, or determination that is
BID FORMS
BID FORMS
F
under appeal is excluded, provided that the contractor has secured the payment of any amount eventually found due through a bond or other appropriate means.
Yes No
The bidder is currently debarred under Section 1777.1 or under any other federal or state law providing for the debarment of contractors from public works.
Yes No
NOTE: The above Statements and Questionnaire are part of the Bid. Signing this Bid on the signature portion constitute signature of this Statement and Questionnaire. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
BID FORMS
BID FORMS
G
NON-COLLUSION DECLARATION
I, , declare that
I am of ,
the party making the foregoing bid that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone refrained from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Executed on , 20 , in __
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
(Signature and Title of Declarant)
(SEAL)
Subscribed and sworn to before me
this _______day of _________, 20_____
Notary Public
Company Name:____________________
BID FORMS
BID FORMS
H
BIDDER ACKNOWLEDGEMENTS
By signing below, the bidder acknowledges and confirms that this bid is based on the information contained in all contract documents, including the notice to bidders, plans, specifications, special provisions, and addendum number(s) . (Note: You are responsible to verify the number of addenda prior to the bid opening.)
The undersigned further agrees that in case of default in executing the required contract, with necessary bonds, within eight days, (not including Saturdays, Sundays, and legal holidays), after having received a mailed notice that the contract is ready for signature, the proceeds of the check or bond accompanying his bid will become the property of the City of San Luis Obispo.
Licensed in accordance with an act providing for the registration of contractors, License No. , Expiration Date .
The above statement is made under penalty of perjury, and any bid not containing this information "will be considered non-responsive and will be rejected” by the City.
Signature of Bidder
(Print Name and Title of Bidder)
DIR– Public Works
Registration No:
Business Name (DBA):
Owner/Legal Name:
Indicate One: Sole-proprietor Partnership Corporation List Partners/Corporate Officers:
Name Title
Name Title
Name Title
Business Address
Street Address
Mailing Address
City, State, Zip Code
Phone Number
Fax Number
Email Address
Date
BID FORMS
BID FORMS
I
QUALIFICATIONS
Failure to furnish complete reference information ON THIS FORM, as specified in this project’s Notice to Bidders and indicated below, is cause to reject the bid. Additional information may be attached but is not a substitute for this form.
Reference Number 1
Customer Name & Contact Individual
Telephone & Email
Project Name (Site Address):
Did this project install a minimum of
1,500 LF of sewerline by open
trenching within public roadways?
Yes □ No □
Describe the services provided and how this project is similar to that which is being bid:
Date project completed:
Was this contract for a public agency?
Yes □ No □
Reference Number 2
Customer Name & Contact Individual
Telephone & Email
Project Name (Site Address):
Did this project install a minimum of
1,500 LF of sewerline by open
trenching within public roadways?
Yes □ No □
Describe the services provided and how this project is similar to that which is being bid:
Date project completed:
Was this contract for a public agency?
Yes □ No □
Reference Number 3
Customer Name & Contact Individual
Telephone & Email
Project Name (Site Address):
Did this project install a minimum of
1,500 LF of sewerline by open
trenching within public roadways?
Yes □ No □
Describe the services provided and how this project is similar to that which is being bid:
Date project completed:
Was this contract for a public agency?
Yes □ No □
BID FORMS
BID FORMS
J
ATTACH BIDDER'S BOND TO ACCOMPANY BID
Know all men by these presents:
That we ____________________________________________, AS PRINCIPAL, and _______________________________________________________, AS SURETY, are held and firmly bound unto the City of San Luis Obispo in the sum of:
____________________________________________________ Dollars (_____________) to be paid to said City or its certain attorney, its successors and assigns; for which payment, well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents:
THE CONDITION OF THIS OBLIGATION IS SUCH, that if the certain bid of the above bounden ______________________________________________________________________ to construct ___________________________________________________________________ (insert name of street and limits to be improved or project) dated _____________________ is accepted by the City of San Luis Obispo, and if the above bounden _______________________________________________________, his heirs, executors, administrators, successors, and assigns shall duly enter into and execute a contract for such construction and shall execute and deliver the two bonds described within ten (10) days (not including Saturdays, Sundays, or legal holidays) after the above bounden,
______________________________________________________, has received notice by and from the said City of San Luis Obispo that said contract is ready for execution, then this obligation shall become null and void; otherwise, it shall be and remain in full force and virtue.
IN WITNESS WHEREOF, we hereunto set our hands and seals this ___ day of ______, 20____.
Bidder Principal:
Signature Date
Title:
Surety:
Bidder's signature is not required to be notarized. Surety's signature must be notarized.
Equivalent form may be substituted
(Rev. 6-30-14)
SPECIAL PROVISIONS
1 SPECIAL PROVISIONS
ORGANIZATION
Special provisions are under headings that correspond with the main section heading of the Standard Specifications. Each special provision begins with a revision clause that describes or introduces a revision to the Standard Specifications. Any paragraph added or deleted by a revision clause does not change the paragraph number of the Standard Specifications for any other reference to a paragraph of the Standard Specifications.
DIVISION I GENERAL PROVISIONS
1 GENERAL
Add to Section 1-1.01 GENERAL:
The work must be done in compliance with the City of San Luis Obispo, Department of Public Works:
1. Mill Street Sewer Replacement Special Provisions
2. City of San Luis Obispo Standard Specifications and Engineering Standards – 2020 edition
3. State of California, Department of Transportation Standard Specifications and Standard Plans – 2015 edition
In case of conflict between documents, governing ranking must comply with section 5-
1.02 of the City of San Luis Obispo’s Standard Specifications.
Failure to comply with the provisions of these sections is a material breach of contract:
1. Sections 5 through 8 of the Standard Specifications
2. Section 12 through 15 of the Standard Specifications
3. Section 77-1 of the Standard Specifications
4. Section 81 of the Standard Specifications
5. authorized working hours
6. OSHA compliance
4 SCOPE OF WORK
Add to Section 4-1.03 WORK DESCRIPTION:
Comply with the provisions of Sections 5, 7, 14, 15, 19, 39, 73, 77, 84 and 96 for general, material, construction, and payment specifics.
7 LEGAL RELATIONS AND RESPONSIBILITY TO THE PUBLIC
Replace Section 7-1.03A PUBLIC CONVENIENCE, Public Notification with:
Supply and deliver notices of the work to all businesses or residents adjacent to and within 300 feet of the work area via Mailers, doorhangers, and email. The notice must include:
1. A brief description of the work
2. Date the work will start
3. Date the work will end
SPECIAL PROVISIONS
SPECIAL PROVISIONS
2 4. Potential impacts on the adjacent property
5. Company representative’s name
6. Company representative’s phone number where they can be reached or a message can be left.
Company representative must respond to all phone calls received within 18 hours of receipt with the requested information. Provide notices at least 30 days in advance of the work. The dates in the notice must represent only those dates when work is anticipated at the specific address. The project duration must not be used as a substitute for actual site dates. Hangers without proper dates must be reissued to adjacent property owners at your expense. The Engineer must review and approve notice wording prior to distribution. Do not place notices inside mailboxes. Notices must be hand delivered or made up as a door hanger. This notice is in addition to notice required for water service interruptions.
Add to Section 7-1.03B PUBLIC CONVENIENCE, Traffic Control Plan All other work must be completed during normal working hours of Monday through Friday 7:00 a.m. to 4:00 p.m.
No full width street closures will be permitted. Traffic control plans should consider any lane closures based on the following list of priorities (in order of most desired to least desired option):
1. Restrict parking on one or both sides as necessary in order to maintain two-way traffic circulation with minimum 10’ travel lanes
2. Two-way circulation with flaggers and minimum 10’ travel lane Night work permit will be necessary if above limitations are not feasible to perform aspects of work. It is the contractor's responsibility to apply for the night work permit.
The contractor must not work two consecutive shifts, day and night, unless approved by the Engineer.
Provide traffic control plan and traffic control application at or before the preconstruction meeting. Traffic control plan must be drawn to scale. Traffic control application may be obtained on the City’s website:
www.slocity.org/government/department-directory/public-works/documentsonline/construction-documents Upon approval of the traffic control plan, the City will issue a no-fee Encroachment Permit.
Permittee is responsible to comply with all conditions of the traffic control plan. Complete work using due diligence to restore free flowing of traffic.
CHANGEABLE MESSAGE SIGNS
SPECIAL PROVISIONS
SPECIAL PROVISIONS
3 Additionally, two (2) changeable message signs (CMS) must be installed and operational 1 week prior to the start of construction and be maintained throughout the duration of the project at locations approved by the Engineer upon review of the submitted Traffic Control Plan. Changeable message sign shall be programmed for two flashes with the messages to be approved by the Engineer.
NIGHT WORK
Night work is permitted separately. Night work shall comply with the restrictions set forth in the permit by the City of San Luis Obispo Community Development. It is the contractor’s responsibility to keep track of the Night Work Permit expiration date. Requests to extend the Night Work Permit must be submitted to the Building Department at least 2 weeks prior to the permit expiration date.
Night work is defined as work between the hours of 7:00 P.M. and 7:00 A.M (Sunday through Thursday).
Prior to commencing the project, the contractor must notify businesses and residences within 300 feet of the worksite about proposed night work.
Any portable or fixed equipment that produces noise (such as generators, concrete saws, jack hammers, etc.) must be equipped with sound blankets, temporary sound barriers, or other attenuating devices so as to limit impacts to adjoining properties.
When not in use, equipment must be kept in its lowest (quietest) idling state or switched off to limit noise impacts.
Any portable lighting must be shielded and/or directed away from adjacent properties.
Loudspeakers or other similar forms of communication is prohibited.
Contractor will provide lighting for all operations, no exceptions are to be made. Any contractor personnel working outside the lights will be directed to return to a lighted area or the operation must be stopped.
All contractor work vehicles, including heavy equipment, backhoes, trenching machines must have two working headlights and taillights. Vehicles without appropriate lighting will be kept from working until they are brought to compliance.
Illumination level of 10-foot candles is required for all nighttime operations, which will normally be achieved with light plants or balloon lights. All lighting fixtures must be mounted and directed in manner precluding glare to approaching traffic. 8 PROSECUTION AND PROGRESS
Replace the 1st paragraph in Section 8-1.02A SCHEDULE, General with:
Provide a Level 1 schedule for this work.
SPECIAL PROVISIONS
SPECIAL PROVISIONS
4 DIVISION II GENERAL CONSTRUCTION
14 ENVIRONMENTAL STEWARDSHIP
Add to Section 14-2.03A ARCHAEOLOGICAL RESOURCES, General Archaeological monitoring will be required due to proximity to archaeological sensitive areas. Monitoring will be performed by a consultant hired by the City. The contractor must comply with the Project Mitigation Measures approved through ER 10-07 and Archaeological monitoring plan (Appendix B). If archaeological cultural resources are identified during monitoring, the monitor will be empowered to halt construction. No additional payment will be made to the contractor for right of way delays. Full compensation for conforming to the requirements of this section shall be included in the lump sum price and no additional compensation will be allowed, therefore.
DIVISION V SURFACINGS AND PAVEMENTS
39 ASPHALT CONCRETE
Add to Section 39-1.02B MATERIALS, Tack Coat
All vertical edges and surfaces to be paved against shall be tack coated. These include, but are not limited to, curb faces, gutter lips, swale edges, cross gutter edges, and asphalt concrete edges.
Replace Section 39-1.02F MATERIALS, Reclaimed Asphalt Pavement (RAP) with:
Asphalt concrete with 25% RAP may be used for paving operations.
DIVISION VIII MISCELLANEOUS CONSTRUCTION
77 LOCAL INFRASTRUCTURE
Add to Section 77-1.03A(3) Groundwater
Float rock may be substituted for initial backfill when ground water is present per Engineering Standard 6020. Full compensation for removing water or dewatering excavations and backfilling with float rock is included in the payment for other bid items unless a bid item of work is shown on the Bid Item List.
Add to Section 77-1.03B(1) TRENCH CONSTRUCTION, General All abandoned waterlines encountered partially or entirely within the trench section for the new waterline must be removed and disposed of. The active/abandoned status of all waterlines has been shown on the plans. The Contractor must notify the City immediately if any waterline shown as abandoned is found to be active.
If, at any point during the project, a trench is excavated within 5 feet of the wall of the trench, of an active utility such as a waterline, or any other utility that could potentially break, the Contractor must provide shoring as necessary to prevent movement of existing lines.
Add to Section 77-1.03D Surface Restoration
SPECIAL PROVISIONS
SPECIAL PROVISIONS
5 Geotechnical borings and potholing of existing utilities indicate that the following streets are paved with AC over PCC and must be repaired with AC/PCC per Engineering Standard 4110 & 6020.
• Intersection of Santa Rosa and Foothill
Streets which contain a reinforcement fabric or grid must be “tee cut” with the width of the AC cut extending one foot beyond each side of the trench. A new layer of pavement reinforcing grid must be installed to match the existing pavement section.
Add to Section 77-3.02A(5) Sewer Lateral Pipe
Sewer lateral wyes must be fused HDPE by Faction Fusion or approved equal.
All HPDE and PVC pipe connections must be made with POLY-CAM Series 731 transition couplings. All HDPE and VCP pipe connections must made with POLY-CAM Series 731 transition couplings and Strong Back RC couplings.
Add to Section 77-3.03A(3) HDPE Pipe Joint
HDPE pipes jointed by heat fusion welding must be internally debeaded prior to installation. Pipe joint by electrofusion couplings will also be allowed.
Add to Section 77-3.03C Bypass Pumping
The Contractor must provide for the flow of sewage around the section or sections of pipe designated for repair. The pump(s) and bypass line(s) must be of adequate capacity to accommodate a sewage flow of 100,000 gallons per day. Contractor must submit bypass plan for review prior to implementation.
Add Section 77-3.03D Manhole Coating
The existing manholes are coated and must be sand blasted and removed prior to the application of the new coating system.
Coating manholes shall include the following activities:
• Cleaning the manhole and prepare the manhole for one of the approved coating systems.
• Applying one of the approved coating systems, as specified herein. • Testing the finished surface coating, as required herein. • Other related activities, as noted herein.
Where designated in the plans, manholes must be coated with an approved corrosion protective coating applied to their interior surfaces, as specified herein. The approved coating system (as specified herein) shall be applied to all exposed brick, concrete, grout, mortar, and cementitious surfaces within the manhole, including unlined concrete pipes within the manhole, bench-to-pipe transitions, bench, risers, cones, adjusting rings, etc.
Coating of the metallic manhole frame and cover shall not be required.
SPECIAL PROVISIONS
SPECIAL PROVISIONS
6 The Contractor shall coat all manholes marked on the plans with a high-build polyurethane elastomer such as SANCON 100 or approved equal. The minimum thickness of 80 mils of elastomeric polyurethane must be applied. The Contractor is responsible for inspecting the existing manholes for leaks or concrete failures. The Contractor shall repair manhole prior to coating by patch or chemical grouting in accordance with coating manufacture recommendation and as directed by the Engineer.
Coating shall stop at the top of the cone or as directed by the Engineer. All pipe liner installation shall be completed prior to commencing any coating of manholes.
The Contractor shall provide a smooth transition and tight seal without any annular gaps between the completed manholes and the completed sewer pipe. The Contractor shall Spark Test the new manhole per NACE RP0274 standards. Spark Test shall be witnessed by the Engineer.
The Contractor shall terminate the coating at the spring line of the channel with a 1/4" cut groove.
Materials shall be delivered to the site in factory sealed and labeled containers. Date of manufacture shall appear on each container. Materials shall be handled and stored according to the strictest requirements of the manufacturer and in accordance with all local, state and federal laws and regulations.
At each manhole, the Engineer shall inspect and accept the work completed to-date at the completion of each of milestones listed below before the Contractor shall commerce work on the next milestone:
• Completion of the cleaning and surface preparation activities required by these specifications.
• Completion of all void-filling activities and underlayment application, prior to surface coating application.
• Completion of the surface coating installation prior to testing. • Spark testing of the final surface coating as required by these specifications. • Final clean-up and inspection.
The Contractor shall provide a written warranty to cover workmanship and materials for each manhole coated with an approved corrosion protective coating for a period of not less than five (5) years from the date of final acceptance of the project. The warranty shall be delivered to the City prior to and as a condition of final acceptance for this project.
By executing this contract, the Contractor certifies and agrees that any testing performed by the City during construction (e.g., spark testing, adhesion testing and/or other testing) shall not in any way modify the warranty, nor relieve the Contractor for responding to defects during the warranty period.
Replace Section 77-3.03E Sewer Laterals with:
SPECIAL PROVISIONS
SPECIAL PROVISIONS
7 The Contractor must locate all existing sewer laterals and re-establish all live sewer lateral connections. Contractor must test all laterals using dye testing to confirm which laterals are in service (active) and which are dead. Dead or unused sewer laterals must be abandoned per Engineering Standard 6050. No payment shall be made for laterals that are determined to be out of service.
The Contractor must provide portable restrooms, one per lateral closed unless an agreement is reached between the Contractor and affected resident or business that a portable restroom is not necessary. All agreements must be in writing and a copy given to the Engineer. Portable restrooms must be placed at a location preferred by the affected resident or business, and they must be sanitized and cleaned as directed by the Engineer.
All portable restrooms must be removed from the public right away or private property at the end of each working day. The Contractor must immediately notify residents after their active sewer laterals are opened. Laterals must be put back into service the same day they are taken out of service.
The Contractor must notify affected residents and businesses a minimum of 7 calendar days prior to installation and give a 24-hour reminder prior to installation. The Contractor must state in the notification that the owner must not use the sewer system, length of time the sewer will be unavailable, the contact person, and that a portable restroom with a hand washing station will be provided for their use during construction. The notification must state that an ADA accessible restroom will be provided upon request.
Payment for all work necessary to reconnect live sewer laterals to the new sewer line including re-grading of existing sewer laterals within 5 horizontal feet of point of connection to new sewer line shall be included in the contract price per connection for bid item “Connect Existing Sewer Lateral to Sewer Main.” The work necessary to re-grade existing sewer laterals to align with the new wye, in excess of 5 horizontal feet from the point of connection to the (N) sewer line, shall be paid by the lineal foot contract price for bid item “Re-grade Sewer Lateral Beyond 5 Feet.”
DIVISION IX TRAFFIC CONTROL DEVICES
84 MARKINGS
Add to Section 84-2.03C Application of Stripes and Markings:
Preformed thermoplastic is not allowed.
DIVISION XIII APPENDICES
Add 100-1.01 Appendices
1. Appendix A - Form of Agreement
2. Appendix B – Project Mitigation Measures
3. Appendix C - Geotechnical Reports
APPENDIX
APPENDIX
0 APPENDIX A - FORM OF AGREEMENT
THIS AGREEMENT, made on _____________, by and between the City of San Luis Obispo, a municipal corporation and charter city, San Luis Obispo County, California (hereinafter called the Owner) and COMPANY NAME (hereinafter called the Contractor).
WITNESSETH:
That the Owner and the Contractor for the consideration stated herein agree as follows:
ARTICLE 1, SCOPE OF WORK: The Contractor shall perform everything required to be performed, shall provide and furnish all of the labor, materials, necessary tools, expendable equipment, and all utility and transportation services required to complete all the work of construction of
NAME OF PROJECT, SPEC NO.
in strict compliance with the plans and specifications therefor, including any and all Addenda, adopted by the Owner, in strict compliance with the Contract Documents hereinafter enumerated.
It is agreed that said labor, materials, tools, equipment, and services shall be furnished and said work performed and completed under the direction and supervision and subject to the approval of the Owner or its authorized representatives.
ARTICLE II, CONTRACT PRICE: The Owner shall pay the Contractor as full consideration for the faithful performance of this Contract, subject to any additions or deductions as provided in the Contract Documents, the contract prices as follows:
Item
No.
Item Unit of
Measure
Estimated
Quantity
Item Price
(in figures)
Total
(in figures)
1. 2.
3. BID TOTAL: $ .00
Payments are to be made to the Contractor in compliance with and subject to the provisions embodied in the documents made a part of this Contract.
Should any dispute arise respecting the true value of any work omitted, or of any extra work which the Contractor may be required to do, or respecting the size of any payment to the Contractor, during the performance of this Contract, said dispute shall be decided by the Owner and its decision shall be final, and conclusive.
APPENDIX
APPENDIX
1 ARTICLE III, COMPONENT PARTS OF THIS CONTRACT: The Contract consists of the following documents, all of which are as fully a part thereof as if herein set out in full, and if not attached, as if hereto attached:
1. Notice to Bidders and Information for Bidders
2. Standard Specifications and Engineering Standards
3. Special Provisions, any Addenda, Plans and Contract Change Orders
4. Caltrans Standard Specifications and Standard Plans 2015
5. Accepted Bid and Bid Bond
6. List of Subcontractors
7. Public Contract Code Sections 10285.1 Statement
8. Public Contract Code Section 10162 Questionnaire
9. Public Contract Code Section 10232 Statement
10.Labor Code Section 1725.5 Statements
11.Bidder Acknowledgements
12.Qualifications
13.Non-collusion Declaration
14.Agreement and Bonds
15.Insurance Requirements and Forms
ARTICLE IV INDEMNIFICATION: The Contractor shall indemnify, defend with legal counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with the Contractor’s negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which is caused by the sole or active negligence or willful misconduct of the City. Should conflict of interest principles preclude a single legal counsel from representing both the City and the Contractor, or should the City otherwise find the Contractor’s legal counsel unacceptable, then the Contractor shall reimburse the City its costs of defense, including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) with respect to claims determined by a trier of fact to have been the result of the Contractor’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement.
The Contractor obligations under this section apply regardless of whether such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee.
However, without affecting the rights of the City under any provision of this agreement, the Contractor shall not be required to indemnify and hold harmless the City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In
APPENDIX
APPENDIX
2 instances where the City is shown to have been actively negligent and where the City’s active negligence accounts for only a percentage of the liability involved, the obligation of the Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of the City.
ARTICLE V. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said bid conflicting herewith.
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands this year and date first above written.
CITY OF SAN LUIS OBISPO
A Municipal Corporation
__________________________________
Whitney McDonald, City Manager
APPROVED AS TO FORM CONTRACTOR:
Name of Company
________________________________ By:________________________________ J. Christine Dietrick
City Attorney
Name of CAO/President
Its: CAO/PRESIDENT
(2nd signature required if Corporation):
By:________________________________
Name of Corporate Officer
Its: ____________________
APPENDIX
APPENDIX
3
Item 5h
Department: Fire
Cost Center: 8506
For Agenda of: 2/4/2025
Placement: Consent
Estimated Time: N/A
FROM: Todd Tuggle, Fire Chief
Prepared By: Nicole Vert, Business Analyst
SUBJECT: AUTHORIZE THE FIRE DEPARTMENT TO APPLY FOR FEMA
ASSISTANCE TO FIREFIGHTER GRANT
RECOMMENDATION
1. Authorize the Fire Department’s previous application for funding under the Federal Emergency Management Act (FEMA) Assistance to Firefighter Grant (AFG) Program in the amount of $2,200,000 to purchase a replacement tiller-ladder fire truck; and
2. Authorize the City Manager, or their designee, to execute the grant documents and approve the budget changes necessary to appropriate the grant amount upon notification that the grant has been awarded.
POLICY CONTEXT
The recommended actions are consistent with the City of San Luis Obispo’s Financial Management Manual, Section 740 - Grant Management Policy. The policy states that Council will approve all grant applications in excess of $5,000 and delegate receipt and contract execution to the City Manager.
On May 17, 2022, Council approved a Purchasing Policy Update to the Financial Management Manual that required Council Approval for purchases that cost over $200,000.
DISCUSSION
State, federal, and non-profit grants are occasionally offered to assist local governments with the financial impacts associated with daily operations and/or mandated programs.
The Fire Department actively seeks out these opportunities to enhance the effectiveness of the Department while increasing fiscal sustainability for the City. A recent grant opportunity was identified, which is in line with these goals and addresses a current need for the City: the FEMA Fiscal Year (FY) 2024 AFG program1. The FY 2024 grant applications opened in November 2024 and closed December 20, 2024. Due to the very short time frame within which a grant application needed to be prepared and submitted,
1 FEMA AFG Grant Website: https://www.fema.gov/grants/preparedness/firefighters/assistance-grants
Item 5h
Council authority for the application was not able to be obtained prior to the application deadline. However, to preserve the City’s ability to apply and potentially receive funds through this program, the Fire Department submitted an application and is now seeking confirmation from Council that the application should be pursued. If not approved, the application will be withdrawn.
The Federal AFG Program is one of three grant programs that constitute the Department of Homeland Security (DHS) and FEMA’s focus on enhancing the safety of the public and firefighters with respect to fire and fire-related hazards. The AFG Program accomplishes this goal by providing direct financial assistance to eligible fire departments for critical training and equipment. The AFG Program represents one part of a comprehensive set of measures authorized by Congress and implemented by DHS.
The objectives of the AFG program are to provide critically needed resources that equip and train emergency personnel to recognized standards, enhance operational efficiencies, foster interoperability, and support community resilience. Since Fiscal Year 2018, the AFG program has awarded funding to purchase more than 800 fire apparatuses.
Truck 1 was purchased in 2010 and is the City’s only tiller-ladder truck. This truck has the tightest turning radius in the Fire Department’s fleet, giving it the ability to maneuver the City’s narrow, congested streets where other, shorter, straight frame apparatus are not able. The 100-foot ladder has the ability to reach the tallest buildings around the City and on the nearby University campus that ground ladders cannot. Additionally, being a larger apparatus, a tiller truck has greater storage capacity for carrying gear, equipment, and ladders. This critical feature allows the Fire Department to bring more equipment than could otherwise be carried on a smaller apparatus.
At the time of purchase, Truck 1 was responding to far fewer calls and was intended to operate for 20 years. In 2023 the truck responded to 2,080 calls, a 40% increase from 2010. The unforeseen increase in use has caused the truck to age more rapidly than anticipated, especially in the drive train. The truck is spending increasing hours out of service undergoing needed repairs. The department has been approved funding for the truck to undergo a drivetrain refurbishment by the end of FY2025. This is intended to reduce the repair costs and downtime while ensuring it is operational through the scheduled 2029 replacement date.
Firetrucks are custom built and historically had a lead time of 18-24 months from the date of order to delivery. In recent years the delivery date has extended to 48 months. If the department is awarded this grant, the order for the new truck will be placed immediately, but delivery will remain on the current replacement schedule with delivery in 2029.
The proposed AFG program application seeks up to $1 million in funding for a replacement heavy-duty, tractor-drawn, 107-foot Aerial Apparatus.
Item 5h
Previous Council or Advisory Body Action
On October 20, 2009, the City Council approved the sole source acquisition of a Pierce Tillered Aerial Quint and authorized the Mayor to enter into a purchase agreement with Pierce Manufacturing in the amount of $1,014,181.46.
On August 15, 2023, the City Council authorized the fire department to apply for an AFG Program to send two firefighters to paramedic school and authorized the City Manager, or designee, to execute the grant documents and approve the budget changes necessary upon notification that the grant had been awarded.
Public Engagement
This item is on the agenda for the February 4, 2025 City Council meeting and will follow all required postings and notifications. The public will have an opportunity to comment on this item at or before the meeting.
ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378. If the work associated with the grant funding requires environmental review, staff will not proceed with the project until a review has been completed.
FISCAL IMPACT
Budgeted: No Budget Year: 2025-26
Funding Identified: Yes
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ $ $ $
State
Federal $1,000,000
Fees
Other: Fleet
Replacement
Fund
$1,200,000
Total $2,200,000 $ $
The purchase price of the new truck is $2,200,000. The FEMA grant awards are determined by population size. For the City of San Luis Obispo, the maximum grant award is capped at $1,000,000. The match required from the City is $1,200,000 for the balance of the truck costs. The budget for the truck replacement is on the Capital Improvement Project Fleet Replacement Schedule for FY2029. The fire apparatus vendor’s lead time from date of order to delivery is currently four years. The vendor has assured staff that to
Item 5h
place an order, funds are not necessary and will be due upon delivery, allowing the funding to remain in FY2029. Staff spoke with FEMA regarding the long lead time and were advised extension requests were common for vehicle acquisitions while awaiting delivery and are generally granted on this basis.
All other costs associated with the maintenance and operations of the truck are currently in the Fire Department’s budget.
ALTERNATIVES
Council could direct staff to withdraw the AFG program application. This is not recommended as fire service grant opportunities are limited and the grant funds would only serve to enhance the City’s safety and resilience while increasing fiscal sustainability for the City.
ATTACHMENTS
A - FEMA AFG Ladder Truck Replacement Grant Application
You have successfully submitted your application.
System for Award Management (SAM.gov) profile
Please identify your organization to be associated with this application.
All organization information in this section will come from the System for Award Management (SAM) profile for that organization.
CITY OF SAN LUIS OBISPO
Information current from SAM.gov as of: 11/04/2024
UEI-EFT: VCUGK243NQ71
DUNS (includes DUNS+4): 098992407
Employer Identification Number (EIN): 956000781
Organization legal name: CITY OF SAN LUIS OBISPO
Organization (doing business as) name: CITY OF SAN LUIS OBISPO Mailing address: 990 PALM ST SAN LUIS OBISPO, CA 93401-3219 Physical address: 990 PALM ST SAN LUIS OBISPO, CA 93401-3219 Is your organization delinquent on any federal debt? N
SAM.gov registration status: Active as of 05/08/2024
We have reviewed our bank account information on our SAM.gov profile to ensure it is up to date Applicant information
Please provide the following additional information about the applicant.
Applicant name City of San Luis Obispo Fire Department
Main address of location impacted by this grant
Main address 1 2160 Santa Barbara
Main address 2
City San Luis Obispo
12/20/24, 1:52 PM FEMAGO - Application
https://go.fema.gov/grant/EMW-2024-FG-02862#Application 1/21
State/territory CA
Zip code 93401
Zip extension 5240
In what county/parish is your organization physically
located? If you have more than one station, in what
county/parish is your main station located?
San Luis Obispo County
Applicant characteristics
The Assistance to Firefighters Grants Program's objective is to provide funding directly to fire departments and nonaffiliated EMS organizations or a State Fire Training Academy for the purpose of protecting the health and safety of the public and first responder personnel against fire and fire-related hazards. Please review the Notice of Funding Opportunity Announcement (NOFO) for information on available program areas and for more information on the evaluation process and conditions of award.
Please provide the following additional information about the applicant.
Applicant type: Fire Department/Fire District
Is this grant application a regional request? A regional request provides a direct regional and/or local benefit beyond your organization. You may apply for a
regional request on behalf of your organization and
any number of other participating eligible
organizations within your region.
No
What kind of organization do you represent? All Paid/Career How many active firefighters does your department
have who perform firefighting duties?
49 How many of your active firefighters are trained to the level of Firefighter I or equivalent?
49 How many of your active firefighters are trained to the level of Firefighter II or equivalent?
49 Are you requesting training funds in this application to bring 100% of your firefighters into compliance with
NFPA 1001?
No
Which of the following standards does your organization meet regarding physicals? If physicals are not required then do not select any option. (optional)
Meets NFPA or 1582 standard
Meets NTSB or DOT standard
12/20/24, 1:52 PM FEMAGO - Application
https://go.fema.gov/grant/EMW-2024-FG-02862#Application 2/21
How many members in your department are trained
to the level of EMR or EMT, Advanced EMT or
Paramedic?
49 Does your department have a Community Paramedic
program?
No
How many stations are operated by your department? 4
Does your organization protect critical infrastructure
of the state?
Yes
Please describe the critical infrastructure protected
below.
The City of San Luis Obispo resides in the County
of San Luis Obispo with a population of
approximately 270,000 people covering 4,000
square miles. The City of SLO, however, has a
daytime population nearing 100,000 during
working hours and special events. At various
times in the year, nearly 30% of the County’s
population can be present within the City Limits.
This density of population within a relatively
sparsely populated County means that mutual aid
resources are as thin, leaving the City of SLO to
depend on internal resources which can be
quickly overwhelmed in the event of a major fire.
Across the County there are fewer than 40 engine
companies and only 4 aerial apparatus; only the
City of SLO staffs its truck company 24/7. San
Luis Obispo also has a Municipal Code codified
Urban Reserve Line which severely restricts the
outward expansion of the City. Yet, the City has
over 1,000 residential units slated to house
occupants in the next five years. This restrictive
physical outward growth of the City limits,
coupled with the continued population growth of
the community means that ALL new construction
is multi-story, driving the significant need for
reliable and effective aerial apparatus. The City of
SLO is the County seat and also a major hub
commercial, government and industrial
companies due to its location relative to major
infrastructure in the County. The lone State
highway, railroad and only commercial airport
reside in SLO. Along with investment in critical
infrastructure such as high-speed internet
connectivity, a major university in California
Polytechnic University (Cal Poly), and numerous
multimodal transportation options, SLO has Meets State/Local standard 12/20/24, 1:52 PM FEMAGO - Application
https://go.fema.gov/grant/EMW-2024-FG-02862#Application 3/21
created hub for industrial, commercial, tourism
and education investment. All of the commercial
and residential properties require continued
preparation and response capabilities to ensure a
high level of proficiency, and aerial apparatus are
essential to SLO FD’s deployment and response.
The SLOFD protects various educational facilities
including 12 schools, two high schools and Cal
Poly. Also within San Luis Obispo are numerous
residential day care facilities, nursing homes,
senior living facilities, two hospitals and healthcare centers. The department protects apartments, multi-story hotels, court buildings
and the four-story San Luis County Government
Center. Downtown has many multi-story
buildings, including the six story Anderson Hotel,
which is now low-income housing. SLOFD is the
primary responding agency to California
Polytechnic State University. Cal Poly has a
student population over 20,000, with nearly 10,000
living on campus in dormitory buildings ranging
from three to five stories high. Construction is
currently underway on nine eight-and-nine story
buildings bringing 4000 more beds to the campus.
Multiple buildings dedicated to learning are multistory, including the five story Kennedy Library on campus.
Do you currently report to the National Fire Incident
Reporting System (NFIRS)? You will be required to
report to NFIRS for the entire period of the grant.
Yes
Please enter your FDIN/FDID. 40060
Do you offer live fire training? Yes
What is the total number of live fire training exercises conducted per year on average?
4 Operating budget
What is your organizations operating budget (e.g., personnel, maintenance of apparatus, equipment, facilities, utility costs, purchasing expendable items, etc.) dedicated to expenditures for day-to-day activities for the 12/20/24, 1:52 PM FEMAGO - Application
https://go.fema.gov/grant/EMW-2024-FG-02862#Application 4/21
current (at time of application) fiscal year, as well as the previous two fiscal years? Current fiscal year: 2025
What percentage of the declared operating budget is
dedicated to personnel costs (salary, benefits,
overtime costs, etc.)?
91 Does your department have any rainy day reserves,
emergency funds, or capital outlay?
No
Fiscal Year Operating budget
2025 $17,372,107.00
2024 $15,548,424.00
2023 $14,672,304.00
What percentage of the declared
operating budget is derived from the
following
2025 2024 2023
Taxes 96 96 96
Bond issues 0 0 0
EMS billing 0 0 0
Grants 0 0 0
Donations 0 0 0
Fund drives 0 0 0
Fee for service 4 4 4
Other 0 0 0
Totals 100 % 100 % 100 %
12/20/24, 1:52 PM FEMAGO - Application
https://go.fema.gov/grant/EMW-2024-FG-02862#Application 5/21
Describe your financial need and how consistent it is
with the intent of the AFG Program. Include details
describing your organization's financial distress such
as summarizing budget constraints, unsuccessful
attempts to secure other funding, and proving the
financial distress is out of your control.
The City is facing a number of current and future
fiscal impacts that hinder important spending for
fire safety that stretch back to pension impacts
from the Great Recession, recovery from more
recent winter storm damage, increased costs
from inflation and declines in revenue all while
facing population growth that will soon require an
additional station in the City. The City of San Luis
Obispo is currently in the recovery process from
a Presidentially Declared Disaster created by
severe 2023 winter storms. The storms had a
significant effect on all city services and fiscal
impact from the storms is estimated at
$48,000,000 severely impacting future spending.
The Fire Department’s budget is nearly 35 percent
higher than the department’s budget in fiscal year
2008-2009; this is without any inflation
adjustments. If adjusting to inflation, the
department’s current budget is 7.8 percent lower
that the budget in 2008-09. The Department’s
emergency response non-staffing budget was
reduced, decreasing monies for items such as
training, rescue equipment, hose, safety supplies,
medical supplies, personal protective equipment,
training and investments in fire apparatus. The
department has had to delay the replacement of
the Type VI engine due to budget constraints.
Other City Departments and programs are
similarly positioned. The need far outweighs the
available resources. In addition to the City’s
recovery from the January 2023 storms, the
State’s Public Employee Pension Fund
(CALPERS) took a substantial hit during the Great
Recession which created an unfunded pension
liability crisis. To navigate through the crisis,
CALPERS reduced its anticipated rate of return
on investments and subsequently increased the
employer contributions to the fund. While some
agencies are beginning to see their contributions
decrease the City of San Luis Obispo will
continue to pay an elevated amount for the
foreseeable future which further impacts the
City’s budget for critical services. Prior to the
CALPERS unfunded pension liability crisis, the
Fire Department was not sufficiently funded to
meet training demands, replace critical life safety
equipment, including personal protective
equipment, medical equipment, and radios
communications equipment. The storm recovery
12/20/24, 1:52 PM FEMAGO - Application
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has further hampered the department’s ability to
fund critical training and capital investment in
fleet replacement. The City’s main revenue source
is sales tax. Recently the City forecast anticipates
expenses out pacing revenue by late 2025 as the
current growth rates are at near zero. The City
has experienced negative impacts from higher
interest rates. Development activity and the
associated fee revenues have observed a
slowdown as it is highly sensitive to borrowing
costs. The higher interest rates are weighing on
sales tax earned from rate sensitive purchases
like new cars and building materials. These
slowdowns will force cuts across all departments,
further reducing the ability to purchase necessary
equipment. Additionally, call volumes have
increased over the last 10 years during the life of
the current aerial apparatus, such that existing
aerial apparatus has responded to over 1,500
calls each of the last 10 years, severely reducing
its life span. Escalating repair costs continue to
strain capital reserves intended to fund fleet
replacement such as the existing aerial
apparatus, purchased in 2010. The City growth
through annexation and development has created
the need for a fifth fire station on the south side of
the City where new residences lie outside the four
minute response time. The City entered
development agreement in 2011 that requires a
new station by fall of 2026. This station will
require the purchase of another type I, front line
apparatus in the near future. The combination of
this new need plus the failing tiller is more than
the City budget can sustain.
In cases of demonstrated economic hardship, and
upon the request of the grant applicant, the FEMA
Administrator may grant an Economic Hardship
Waiver. Is it your organization's intent to apply for an Economic Hardship Waiver?
No
Other funding sources
This fiscal year, are you receiving Federal funding
from any other grant program for the same purpose
for which you are applying for this grant?
No
12/20/24, 1:52 PM FEMAGO - Application
https://go.fema.gov/grant/EMW-2024-FG-02862#Application 7/21
This fiscal year, are you receiving Federal funding
from any other grant program regardless of purpose?
Yes
Please provide an explanation for other funding sources in the space provided below.
Currently we have two active grants, EMW-2023-FP-00320 to purchase Personal Protection Equipment to use while investigation fire causation and EMW-2022-FG-08062 to train Emergency Medical Technicians to the Paramedic level. This is not listed under the percentage of declared operating budget above because the grant related training is not built within the operating budget but incurs unbudgeted costs that are reimbursed through the AFG project.
Applicant and community trends
Please provide the following additional information about the applicant.
How many vehicles does your organization have in each of the type or class of vehicle listed below? You must include vehicles that are leased or on long-term loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your possession.
Injuries and fatalities 2023 2022 2021
What is the total number of fire-related civilian fatalities in your jurisdiction over the last three calendar years?
1 0 0
What is the total number of fire-related civilian injuries in your jurisdiction over the last three calendar years?
1 0 0
What is the total number of line of duty member fatalities in your jurisdiction over the last three calendar years?
0 0 0
What is the total number of line of duty member injuries in your jurisdiction over the last three calendar years?
9 4 4
What is the total number of members with self-inflicted fatalities over the last three years?
0 0 0
Seated riding positions
The number of seated riding positions must be equal or greater than the total number of frontline and reserve apparatus. If there are zero frontline and zero reserve apparatus, the number of seated riding positions must be zero..
12/20/24, 1:52 PM FEMAGO - Application
https://go.fema.gov/grant/EMW-2024-FG-02862#Application 8/21
How many ALS Response vehicles are in your fleet? 6
Is your department facing a new risk, expanding
service to a new area, or experiencing an increased
call volume?
Yes
Please explain how your department is facing a new
risk, expanding service to a new area, or
experiencing an increased call volume.
The fire department has been experiencing an
increase in call volume. In 2023 the department
responded to a total of 7,428 calls, which was in
increase of 27% from 2018. The city has recently
annexed new areas that are actively being
developed, increasing the call volume and
response area. A significant portion of the calls
are related to transient population EMS calls. The
transient population continues to grow
throughout the State of California, and San Luis
Obispo is no exception. The department has
initiated a Mobile Crisis Unit that is staffed with a
Type or class of vehicles
Number
of
frontline
apparatus
Number
of reserve
apparatus
Number
of seated
riding
positions
Engines or pumpers (pumping capacity of 750 gallons per minute (GPM) or greater and water capacity of 300 gallons or more):
pumper, pumper/tanker, rescue/pumper, foam pumper, CAFS pumper, type I, type II engine urban interface.
2 2 16
Ambulances for transport and/or emergency response. 1 0 5 Tankers or tenders (water capacity of 1,000 gallons or more). 0 0 0 Aerial apparatus: aerial ladder truck, telescoping, articulating, ladder towers, platform, tiller ladder truck, quint.
2 0 11
Brush/quick attack (pumping capacity of less than 750 GPM and water carrying capacity of at least 300 gallons): brush truck, patrol unit (pickup w/ skid unit), quick attack unit, mini-pumper, type III engine, type IV engine, type V engine, type VI engine, type VII engine.
0 2 7
Rescue vehicles: rescue squad, rescue (light, medium, heavy), technical rescue vehicle, hazardous materials unit.
1 0 3
Additional vehicles: EMS chase vehicle, air/light unit, rehab units, bomb unit, technical support (command, operational
support/supply), hose tender, salvage truck, ARFF (aircraft rescue firefighting), command/mobile communications vehicle.
9 1 24
12/20/24, 1:52 PM FEMAGO - Application
https://go.fema.gov/grant/EMW-2024-FG-02862#Application 9/21
firefighter to provide non-emergent care by
responding to mental and behavioral health
challenges, addiction, and homelessness. Since
2015, the City has added 2,000 residential units
with another 3,000 residential units planned over
the next 10 years. With constrained physical
growth of the city limits, all building construction
is vertical, some reaching maximum heights of 75’
from street to roof lines for non-high rise rated
construction. GIS analysis of the San Luis Obispo
urban landscape reveals that over 1,000
buildings, of all use types, are 3 or more stories
tall. All new construction in the City is multi-story
and most require the use of aerial apparatus to
access roofs. Availability of reliable aerial
apparatus is critical to the safety of the
community and firefighters in SLO.
Community description
Please provide the following additional information about the community your organization serves.
Type of jurisdiction served City
What type of community does your organization
serve?
Suburban
What is the square mileage of your first due response
zone/jurisdiction served?
13 What percentage of your primary response area is
protected by hydrants?
93 What percentage of your primary response area is for the following:
Percentage
(must sum to
100%)
Agriculture, wildland, open space, or undeveloped properties 43 Commercial and industrial purposes 24
Residential purposes 33
Total 100
12/20/24, 1:52 PM FEMAGO - Application
https://go.fema.gov/grant/EMW-2024-FG-02862#Application 10/21
What is the permanent resident population of your
first due response zone/jurisdiction served?
49757
Do you have a seasonal increase in population? Yes
What is your seasonal increase in population (number
of people)?
22000
Please describe your organization and/or community
that you serve.
San Luis Obispo City Fire Department is a career
fire department 49 suppression personnel plus 6
non-safety prevention staff and 4 fire stations that
protect a city of some 13.2 square miles in an
area that has 4,000 acres of designated open
space with 53 miles of trails that make up a green
belt with dense vegetation and heavy fuels that
surround the City as well as a number of
structural challenges. These include an increase
in building heights, old un-reinforced masonry
buildings (fifth oldest community in California),
and an ever-increasing construction of
commercial, retail, and residential mixed use
buildings. We currently protect a population of
approximately 49,000 people; however peak-time,
business-day population in the City is routinely
more than 100,000 as we are the County
government operations center and business
center. The City is a popular year-round tourist
destination with over 1,400,000 visitors annually
and has a seasonal increase in population of
approximately 20,000 during the academic school
year. Our department also provides fire and
emergency medical services (EMS) protection for
California Polytechnic State University at San
Luis Obispo (Cal Poly), which sits adjacent to the
city limits but adds over 22,000 students and staff
to our service population, including 8,435 oncampus student residents. Like the rest of California, the number of unhoused people has
grown in San Luis Obispo. There is a large
population of unhoused residents living within
the forested creek that runs through the City. In
the absence of adequate shelter, individuals
experiencing homelessness often resort to
makeshift fires for warmth inadvertently
increasing the risk of wildfires from being
improperly managed. Accidental wildfire ignitions
near the built environment presents a significant
risk to both life and property. With many miles of
12/20/24, 1:52 PM FEMAGO - Application
https://go.fema.gov/grant/EMW-2024-FG-02862#Application 11/21
vegetated creek ways in the City, fires that start in
encampments, quickly spread from vegetation to
structures. The community of San Luis Obispo is
highly engaged in setting priorities for the City of
San Luis Obispo. One priority frequently stressed
is fiscal sustainability as a major city goal which
requires the fire department to operate on limited
budgets. Another priority continues to be the
preservation and use of open space, which
requires the fire department to have the ability to
serve community members who encounter
emergency situations in remote locations and
prepare for and battle wildland fires in the urban
interface. The City and Cal Poly are surrounded
by high fire area heavy with dry, vegetation fuels.
The city is at risk of a wind driven wildfire
breaching the city’s border and creating
devastating damage. We provide all-hazards
emergency response to the City and Cal Poly
including response to: all out-of-hospital medical
emergencies, structure fires, wildland fires,
hazardous material releases, technical rescues,
structural collapse, active shooters, and all
natural or human caused disasters. The City of
San Luis Obispo is the largest community
neighboring the Diablo Canyon Nuclear Power
Plant (NPP) and is located inside the emergency
planning and evacuation zone for the NPP. The
department provides mutual aid to the nuclear
power plant emergencies. San Luis Obispo is
geographically isolated from the mutual aid
resources of metropolitan areas such as Los
Angeles and San Jose by at least three hours.
Sustained self-reliance is vital to our all-hazards
mission in the community and region.
Call volume
Summary 2023 2022 2021
Fire - NFIRS Series 100 136 183 136
Overpressure Rupture, Explosion, Overheat (No Fire) - NFIRS Series 200 4 3 3 12/20/24, 1:52 PM FEMAGO - Application
https://go.fema.gov/grant/EMW-2024-FG-02862#Application 12/21
Summary 2023 2022 2021
Rescue & Emergency Medical Service Incident - NFIRS Series 300 4791 4663 3858 Hazardous Condition (No Fire) - NFIRS Series 400 145 156 133 Service Call - NFIRS Series 500 925 786 712
Good Intent Call - NFIRS Series 600 957 929 1007
False Alarm & Falls Call - NFIRS Series 700 456 438 374 Severe Weather & Natural Disaster - NFIRS Series 800 12 0 3 Special Incident Type - NFIRS Series 900 2 3 5
Total 7428 7161 6231
Fire
How many responses per year per category? 2023 2022 2021 "Structure Fire" (Of the NFIRS Series 100 calls, NFIRS Codes 111-120) 9 17 9 "Vehicle Fire" (Of the NFIRS Series 100 calls, NFIRS Codes 130-138) 18 19 7 "Vegetation Fire" (Of the NFIRS Series 100 calls, NFIRS Codes 140-143) 27 26 29 Total 54 62 45
Total acreage per year 2023 2022 2021
Total acreage of all vegetation fires 125 3 3
Rescue and emergency medical service incidents
How many responses per year per category? 2023 2022 2021 "Motor Vehicle Accidents" (Of the NFIRS Series 300 calls, NFIRS Codes 322- 324)
152 156 140
12/20/24, 1:52 PM FEMAGO - Application
https://go.fema.gov/grant/EMW-2024-FG-02862#Application 13/21
How many responses per year per category? 2023 2022 2021 "Extrications from Vehicles" (Of the NFIRS Series 300 calls, NFIRS Code 352)
6 5 10
"Rescues" (Of the NFIRS Series 300 calls, NFIRS Code 300, 351, 353-381) 28 30 7 EMS-BLS Response Calls 928 758 959
EMS-ALS Response Calls 2737 2793 1833
EMS-BLS Scheduled Transports 0 0 0
EMS-ALS Scheduled Transports 0 0 0
Community Paramedic Response Calls 0 0 0
Total 3851 3742 2949
Mutual and automatic aid
How many responses per year per category? 2023 2022 2021 Amount of times the organization received Mutual Aid 8 7 4 Amount of times the organization received Automatic Aid 19 21 15 Amount of times the organization provided Mutual Aid 24 19 20 Amount of times the organization provided Automatic Aid 66 71 46 Of the Mutual and Automatic Aid responses, amount that were structure fires 0 2 0 Total 117 120 85
Grant request details
Are you requesting a Micro Grant? A Micro Grant is
limited to $75,000 in federal resources.
No
12/20/24, 1:52 PM FEMAGO - Application
https://go.fema.gov/grant/EMW-2024-FG-02862#Application 14/21
Grand total: $2,200,000.00
Program area: Vehicle acquisition
Activity: Vehicle acquisition $2,200,000.00
Grant request summary
The table below summarizes the number of items and total cost within each activity you have requested funding for. This table will update as you change the items within your grant request details.
Grant request summary
Is your proposed project limited to one or more of the following activities : Planning and development of policies or processes. Management, administrative, or personnel actions. Classroom-based training.
Acquisition of mobile and portable equipment (not involving installation) on or in a building.
Yes
Activity Number of items Total cost
Vehicle acquisition 1 $2,200,000.00
Total 1 $2,200,000.00
Budget summary
Budget summary
Object class categories Total
Personnel $0.00
Fringe benefits $0.00
Travel $0.00
Equipment $2,200,000.00
12/20/24, 1:52 PM FEMAGO - Application
https://go.fema.gov/grant/EMW-2024-FG-02862#Application 15/21
Object class categories Total
Supplies $0.00
Contractual $0.00
Construction $0.00
Other $0.00
Total direct charges $2,200,000.00
Indirect charges $0.00
TOTAL $2,200,000.00
Non-federal resources
Applicant $200,000.00
State $0.00
Other sources $0.00
Remarks
Total Federal and Non-federal resources
Federal resources $2,000,000.00
Non-federal resources $200,000.00
TOTAL $2,200,000.00
Program income $0.00
Contact information
Did any individual or organization assist with the development, preparation, or review of the application to include drafting or writing the narrative and budget, whether that person, entity, or agent is compensated or not and whether the assistance took place prior to submitting the application? No
Secondary point of contact
Please provide a secondary point of contact for this grant. 12/20/24, 1:52 PM FEMAGO - Application
https://go.fema.gov/grant/EMW-2024-FG-02862#Application 16/21
The Authorized Organization Representative (AOR) who submits the application will be identified as the primary point of contact for the grant. Please provide one secondary point of contact for this grant below.
The secondary contact can be members of the fire department or organizations applying for the grant that will see the grant through completion, are familiar with the grant application, and have the authority to make decisions on and to act upon this grant application. The secondary point of contact can also be an individual who assisted with the development, preparation, or review of the application.
Todd Tuggle
Fire Chief
[email protected]
Primary phone
8057817184
Work
Additional phones
8054231236
Mobile
Fax
Assurance and certifications
SF-424B: Assurances - Non-Construction Programs
OMB Number: 4040-0007
Expiration Date: 02/28/2025
Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project cost) to ensure proper planning, management and completion of the project described in this application.
2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency.
OMB number: 4040-0007, Expiration date: 02/28/2025 View burden statement 12/20/24, 1:52 PM FEMAGO - Application
https://go.fema.gov/grant/EMW-2024-FG-02862#Application 17/21
5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C.§§1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, (j) the requirements of any other nondiscrimination statute(s) which may apply to the application.
7. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases.
8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. §§276a to 276a7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally-assisted construction subagreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205).
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https://go.fema.gov/grant/EMW-2024-FG-02862#Application 18/21
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.).
14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit Organizations."
18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program.
19. Will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104) which prohibits grant award recipients or a sub-recipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the performance of the award or subawards under the award.
Certifications regarding lobbying
OMB Number: 4040-0013
Expiration Date: 02/28/2025
Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, ''Disclosure of Lobbying Activities,'' in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose 12/20/24, 1:52 PM FEMAGO - Application
https://go.fema.gov/grant/EMW-2024-FG-02862#Application 19/21
accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Statement for Loan Guarantees and Loan Insurance
The undersigned states, to the best of his or her knowledge and belief, that:
If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL, ''Disclosure of Lobbying Activities,'' in accordance with its instructions. Submission of this statement is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
SF-LLL: Disclosure of Lobbying Activities
OMB Number: 4040-0013
Expiration Date: 02/28/2025
Complete only if the applicant is required to do so by 44 C.F.R. part 18. Generally disclosure is required when applying for a grant of more than $100,000 and if any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. Further, the recipient shall file a disclosure form at the end of each calendar quarter in which there occurs any event described in 44 C.F.R. § 18.110(c) that requires disclosure or that materially affects the accuracy of the information contained in any disclosure form previously filed by the applicant.
The applicant is not currently required to submit the SF-LLL.
Notice of funding opportunity
I certify that the applicant organization has consulted the appropriate Notice of Funding Opportunity and that all requested activities are programmatically allowable, technically feasible, and can be completed within the award's Period of Performance (POP).
Accuracy of application
OMB number: 4040-0013, Expiration date: 02/28/2025 View burden statement 12/20/24, 1:52 PM FEMAGO - Application
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I certify that I represent the organization applying for this grant and have reviewed and confirmed the accuracy of all application information submitted. Regardless of intent, the submission of information that is false or misleading may result in actions by FEMA that include, but are not limited to: the submitted application not being considered for award, enforcement actions taken against an existing award pending investigation or review, or referral to the DHS Office of Inspector General.
Authorized Organizational Representative for the grant
By signing this application, I certify that I understand that inputting my password below signifies that I am the identified Authorized Organization Representative for this grant. Further, I understand that this electronic signature shall bind the organization as if the application were physically signed and filed.
Authorization to submit application on behalf of applicant organization
By signing this application, I certify that I am either an employee or official of the applicant organization and am authorized to submit this application on behalf of my organization; or, if I am not an employee or official of the applicant organization, I certify that the applicant organization is aware I am submitting this application on its behalf, that I have written authorization from the applicant organization to submit this application on their behalf, and that I have provided contact information for an employee or official of the applicant organization in addition to my contact information. 12/20/24, 1:52 PM FEMAGO - Application
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City of San Luis Obispo, Council Memorandum
City of San Luis Obispo
Council Agenda Correspondence
DATE: February 4, 2025
TO: Mayor and Council
FROM: Greg Hermann, Deputy City Manager
Prepared By: Chris Read, Sustainability Manager
VIA: Whitney McDonald, City Manager
SUBJECT: ITEM 6A – LEAD BY EXAMPLE 2025-29 WORK PROGRAM Staff received the following questions, regarding the Lead by Example 2025-29 Work program. The questions are below with staff’s response shown in italics:
1) Is there an estimate for the cost to opt-up to Central Coast Community Energy (3CE) Prime to receive 100% renewable energy?
Based on 2023-24 electricity usage, 3CE estimates that the cost to opt-up to 3CPrime relative to 3C-Choice for all City accounts is approximately $65,000 per year, with $40,000 for the Utilities Department Enterprise Funds and $25,000 for all other funds. Estimates are not currently available for facilities that were previously not served by 3CE because they were in the unincorporated county (e.g., the Water Treatment Plant). In both cases, 3CE Choice and 3C Prime provide electricity generation rates that are lower than PG&E’s generation rates. 2) Has the City ever provided commuter bicycle education for City employees? Yes, the City has partnered with Bike SLO County to provide City employees with their bicycle education training courses as well as short “Lunch and Learn” opportunities on a periodic basis. The City will continue to work with them to continue this education and coordinate it with promotional efforts such as the employee TRIP program and incentives provided by SLO Rideshare including their Commute Club.
3) Does the City provide a guaranteed ride home program? The City itself does not operate a guaranteed ride home program, but partners with SLO Rideshare to provide all City employees with such a program through their Commute Club incentive program. Their Guaranteed Ride Home is available up to six times per year for anyone actively participating in the Commuter Club program and reimburses eligible rides up to $100 for use of a taxi or other ride hailing program such as Uber or Lyft.
Item 6a. Lead By Example 2025-29 Work Program Page 2
4) Do the Water and Wastewater sector emissions include Cal Poly’s share of service demand or is the accounting split?
The Water and Wastewater sector estimates account for the emissions related to biogas generated as the result of wastewater treatment including Cal Poly’s share of service. The estimates account for all biogas and do not attribute the emissions to any particular wastewater source.
5) Will the Financial Plan recommendations include LBE plan funding as a single line item or will each Action sector or item presented in the plan have an associated cost?
The 2025-27 Financial Plan will include information about each Capital Improvement Project proposed for funding. Lead by Example projects will be identified as such and a short narrative section will be added that summarizes the entirety of the proposed Lead by Example projects. Projects not recommended for funding in the 2025-27 Financial Plan will be identified in the 10 year Capital Improvement Plan included as a part of the financial plan materials.
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Department: Administration
Cost Center: 1005
For Agenda of: 2/4/2025
Placement: Business
Estimated Time: 45 Minutes
FROM: Greg Hermann, Deputy City Manager
Prepared By: Chris Read, Sustainability Manager and Lucia Pohlman, Sustainability and Natural Resources Analyst
SUBJECT: LEAD BY EXAMPLE 2025-29 WORK PROGRAM
RECOMMENDATION
1. Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, approving the Lead by Example 2025-29 Work Program”; and
2. Authorize staff to apply for grants, rebates, and incentives that fund implementation of the Lead by Example 2025-29 Work Program, authorize the City Manager to execute related agreements and documents, and direct revenues from these sources to related Lead by Example projects.
POLICY CONTEXT
Conservation and Open Space Element of the General Plan:
o Policy 2.2.1 (Atmospheric Change) - City actions shall seek to minimize undesirable climate changes and deterioration of the atmosphere’s protective functions that result from the release of carbon dioxide and other substances. o Policy 2.2.5 (Model City) – The City will be a model of pollution control efforts.
It will manage its own operations to be as pollution free as possible. The City will work with other agencies and organizations to help educate citizens in ways to prevent air pollution
Land Use Element of the General Plan:
o Policy 9.4 (Climate Action Plan) - The City shall maintain and implement its Climate Action Plan to reduce community and municipal GHG emissions consistent with State laws and objectives.
2023-25 Financial Plan Climate Action Major City Goal:
o Action 4.5.e - Initiate an update to the Lead by Example plan to inform the 2025- 27 Financial Plan as called for CAP Lead by Example task 1.1.A and Lead by Example Plan Administrative Action 1.
Resolution 11159 (2020 Series) adopted the Climate Action Plan for Community Recovery with the goal of community carbon neutrality by 2035 and a sub-goal of carbon neutral municipal operations by 2030.
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Resolution 11263 (2021 Series) adopted the Lead by Example Plan with a goal of carbon neutral municipal operations by 2030 and Administrative Action 2, which directs action to, “monitor and report implementation to City Council on a regular basis.”
Resolution No. 11381 (2022 Series) reaffirmed the City’s community climate action goals and created a work program for fiscal years 2023-27, including Leadership
1.1.A, which directs staff to, “Implement the 2023-25 actions in the Lead by Example municipal carbon neutrality plan and complete a focused plan update for 2025-30.”
REPORT-IN-BRIEF
The City has an adopted goal of achieving carbon neutral municipal operations by 2030.
Council adopted the City’s first work program to make progress towards this goal via the Lead by Example Plan in 2021 (referred to as “2021 LBE”). This Lead by Example 2025- 29 Work Program (referred to as “2025 LBE”) is the first plan update. Since 2021, the City has made significant progress towards its 2030 goal and has brought in over $15.5 million dollars in outside grants, rebates, and incentives for Lead by Example implementation.
Building off the 2021 LBE, the 2025 LBE provides a series of actions to continue reducing greenhouse gas emissions from municipal operations during the 2025-27 and 2027-29 Financial Plans. This allows the plan to closely align LBE tasks with budgeted resources.
The City’s budget development occurs via a separate process and inclusion of any projects or programs in the City’s budget are ultimately subject to Council approval. Tasks are presented below to support budget deliberations and do not pre-emptively approve or otherwise imply that they are automatically included in future budgets.
The 2025 LBE includes an updated greenhouse gas inventory that incorporates Utilities Department fleet vehicle emissions and presents the first quantified inventory of direct emissions resulting from the treatment of wastewater. At full implementation, staff estimates that the actions in the 2025 LBE would lead to an 84% reduction in greenhouse gas emissions by 2030 relative to 2022.
DISCUSSION
Background
In August 2020, City Council adopted the Climate Action Plan for Community Recovery via Resolution R-11159 (2020 Series). During plan development, the City Council, community members, and key stakeholders shared that the City of San Luis Obispo should play a highly visible climate action leadership role in its own municipal operations.
Of the six pillars of thematic focus in the community CAP, the first pillar is ‘Lead by Example’, which focuses on addressing emissions from municipal operations. When City Council adopted the goal of communitywide carbon neutrality by 2035 as part of the CAP, Council also adopted a goal of carbon neutral municipal operations by 2030.
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In July 2021, Council adopted Lead by Example: A Plan for Carbon Neutral Municipal Operations (referred to as “2021 LBE”), which identified goals, objectives, and actions for achieving the City’s 2030 municipal operations carbon neutrality goal. The 2021 LBE addressed greenhouse gas emissions from four sectors (building and facility energy, fleet, employee commute, and solid waste) and included the sequestration benefits from a fifth sector (natural solutions). The 2021 LBE also included information about sectors whose emissions were not quantified (procurement, budgeting, and finance, as well as water and wastewater assets managed by the Utilities Department).
This Lead by Example 2025-29 Work Program (provided as Attachment A and referred to as “2025 LBE”) is the first plan update since the adoption of the inaugural 2021 Lead by Example Plan. Building on the 2021 LBE, the 2025 LBE includes:
An updated greenhouse gas emissions inventory that incorporates Utilities Department fleet vehicle emissions.
Specific greenhouse gas emissions reduction actions to be completed during the 2025-27 and 2027-29 Financial Plans.
The first quantified inventory of direct emissions resulting from the treatment of wastewater.
The 2025 LBE was developed and completed entirely by a group of staff members known as the “Green Team”. The Green Team is a cross-departmental collaborative body of over 36 staff members convened to help guide the City’s approach to achieving carbon neutral municipal operations. The Green Team allows staff from each department to participate in the planning and implementation of emissions reduction measures to achieve an all-City approach to municipal carbon neutrality.
The 2025 LBE continues the City’s approach to carbon neutral municipal operations, which is based on access to clean electricity, reducing energy use where possible, replacing fossil fuel vehicles, appliances, and equipment with electric alternatives, empowering employees to choose low-carbon commutes, diverting organic waste away from the landfill, and expanding nature-based climate solutions across the City and broader San Luis Obispo Greenbelt to draw down carbon. The 2025 LBE also provides strategies to reduce energy use and direct emissions from the treatment of water and wastewater.
Key Findings
Based on the work completed for the 2025 LBE, staff have identified three key findings:
1. The City is making significant progress towards its 2030 Goal. Despite a global pandemic, related inflation, and multiple climate change induced disasters, the City has made a serious effort to achieve the ambitious 2030 goal and to date has brought in over $15.5 million dollars in outside grants, rebates, and incentives for Lead by Example implementation. If the City were to fully implement the 2025 LBE, it is projected to achieve an 84% reduction in emissions by 2030 relative to 2022.
The City can continue to push towards 100% as new funding sources and technologies emerge.
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2. Challenging obstacles are in the path to carbon neutrality. These obstacles include fossil fuel assets with a long remaining operational life (e.g., the gas powered heating components of the HVAC systems at Fire Station 1, the Utilities Administration Building, and the Parks and Recreation Administration Building are less than five years old), limited market availability for certain types of electric vehicles and equipment (e.g., there are currently no all-electric compact pickup trucks on the market), and challenges associated with voluntary behavior change related to commute and solid waste disposal.
3. Emerging technologies and funding sources are on the horizon. While the current projections based on full Lead by Example implementation push achievement of the carbon neutrality goal into the mid-2030s, rapid advances in technology and new funding sources may emerge and fast-track implementation. To uphold the City’s commitment to its 2030 climate neutrality goal, City Council and staff from all departments will need to continue serving as a leaders and innovators though the end of the decade and beyond.
Lead by Example Sectors
Lead by Example is organized around a total of seven emissions sectors. These sectors account for most of the emissions caused by the City’s daily business activities. Figure 1 provides the name of each sector, and the goal statements associated with each sector (carried forward from the 2021 LBE).
Figure 1. Lead by Example Sectors and Goal Statements
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Lead by Example 2030 Forecast
The 2025 LBE includes an updated greenhouse gas emissions inventory for each of the quantifiable sectors (buildings and facility energy, fleet, employee commute, solid waste, and natural solutions) and a forecast that estimates each sector’s emissions at full plan implementation. Table 1 provides the inventoried and forecasted emissions by sector, and Figure 2 illustrates reductions in emitting sectors through 2030.
Table 1. Municipal Operations 2022 GHG Emissions Inventory and Lead by Example Forecast, 2025-2030 (MTCO2e)
Sector 2022 2025 2030 % Change,
2022-2030
Building & Facility Energy 2,750 540 200 -93%
Fleet 1,800 1,590 720 -60%
Employee Commute 890 710 430 -52%
Solid Waste 190 130 40 -79%
Natural Solutions -290 -390 -510 76%
Total 5,340 2,580 880 -84%
Figure 2. Municipal Operations GHG Emissions Inventory Forecast by Sector, 2022-2030 (MTCO2e)
As reported above, at full implementation, the combined reductions from the 2025 LBE actions are expected to result in an 84% reduction in 2030 relative to 2022. Sector specific reductions include:
1. Building & Facility Energy – The 2025 LBE is projected to result in a steep 93% reduction in building and facility emissions via the completion of electrification projects that will replace the City’s biggest users of natural gas, paired with Central 0 500
1,000
1,500
2,000
2,500
3,000
2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031
MTCO2e
Building & Facility Energy Fleet Employee Commute Solid Waste
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Coast Community Energy’s (3CE) progress toward providing carbon neutral electricity by 2030. The remaining forecasted emissions are from several natural gas appliances that are expected to be operational through the early 2030s. 3CE offers 100% carbon-free electricity through its 3C-Prime program for an additional cost. While 3C-Prime can lower emissions immediately, 3CE’s standard electricity service is expected to be carbon free by 2030 and thus result in the same annual reductions in 2030. As a result, 3C-Prime does not change Lead by Example’s 2030 reduction estimates.
2. Fleet – The 2025 LBE forecasts a 60% emissions reduction in the fleet sector as fossil fuel vehicles are retired and replaced with electric vehicles. Many of the remaining fossil fuel vehicles are expected to transition to electric vehicles as they reach retirement age after 2030.
3. Employee Commute – Due to increases in the number of City employees, many of whom live outside the City, emissions from this sector increased 18% from 2019-
23. The City has less ability to influence commuting habits (especially for employees living outside of the City) and therefore the forecast projects a more modest, although highly impactful 52% reduction due to a future educational campaign paired with improved policies, programs, and incentives.
4. Solid Waste – The 2025 LBE is projected to reduce waste emissions from landfilled organic waste by 79% through improved waste infrastructure across City facilities and employee education.
5. Water and Wastewater – The 2025 LBE will reduce energy demand at the Water Treatment Plant (WTP), reduce the incoming volume of sewage and related emissions at the Water Resource Recovery Facility (WRFF), and encourage innovation to reduce biogas emissions.
6. Natural Solutions – The 2025 LBE is projected to sequester over 510 tons of carbon on an annual basis by 2030 through increased regenerative grazing, tree planting, and the application of compost to agricultural lands in the San Luis Obispo Greenbelt.
7. Procurement, Budget, and Finance – While activities related this sector are not directly quantified in the Lead by Example greenhouse gas inventory, by 2030 the City will continue to integrate climate considerations into the way it spends money, funds internal projects and programs, invests, selects various materials and products, and enters vendor contracts.
Grant Funding for the Lead by Example 2025-29 Work Program Staff anticipates an ongoing robust state grant funding environment available to assist with implementation of the 2025 LBE. Procurement Action 1.1 in the 2025 LBE directs staff to “Pursue grant funding, government incentives, rebates, tax credits and other external funding to further Lead by Example actions.”
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Financial Management Manual Section 740 (Grant Management Policy) identifies Council as the responsible entity for approving all grant applications in excess of $5,000. In adopting the 2022 Climate Action Plan Update, Council delegated this authority to the City Manager for grants that implement the Climate Action Plan. Staff’s recommendation includes language in the adopting Resolution for the 2025 LBE (Attachment B) that clarifies that this delegated authority also applies to grants, rebates, and incentives that implement Lead by Example. The resolution also directs grant revenues from these sources to Lead by Example projects and programs.
Next Steps
Pending Council approval, the Green Team will work collaboratively to appropriately resource and implement the Work Program over the 2025-27 and 2027-29 Financial Plans. As discussed in the Fiscal Impacts section, the capital and operational costs to implement the 2025-27 portion of the 2025 LBE will be included in the proposed budget and implementation of the plan will be influenced by if and how those funding levels are altered.
Previous Council or Advisory Body Action
August 2020 – Council adopted Resolution 11159 (2020 Series), which approved the Climate Action Plan for Community Recovery with the goal of community carbon neutrality by 2035 and a sub-goal of carbon neutral municipal operations by 2030.
July 2021 – Council adopted Resolution 11263 (2021 Series), which approved the Lead by Example Plan with a goal of carbon neutral municipal operations by 2030 and Administrative Action 2, which directs staff to, “monitor and report implementation to City Council on a regular basis.”
December 2022 – Council adopted Resolution No. 11381 (2022 Series), which reaffirmed the City’s climate action goals and created a work program for fiscal years 2023-27, including Leadership 1.1.A, which directs staff to, “Implement the 2023-25 actions in the Lead by Example municipal carbon neutrality plan and complete a focused plan update for 2025-30.”
June 2023 – Council adopted the 2023-25 Financial Plan Climate Action Major City Goal 4.1.i, which directs staff to initiate an update to the Lead by Example plan to inform the 2025‐27 Financial Plan as called for by CAP Lead by Example task
1.1.A and Lead by Example Plan Administrative Action 1.
Public Engagement
Sustainable SLO: Since January 2024, the City has been conducting an educational outreach campaign to highlight Lead by Example work efforts and their benefits to the community. As part of this campaign, the City applied the “Sustainable SLO” graphic mark to electric fleet vehicles and buses, waste and recycling bins, and water fountains, among other things, and shared educational content through social media, local news outlets, emails, and the City’s website.
The City also hosted or promoted over a dozen community events highlighting Lead by Example initiatives.
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Good Morning SLO: Staff presented at Good Morning SLO about the Lead by Example 2025-29 Work Program on November 27th, 2024.
Open City Hall: Staff released a public review draft of the Lead by Example 2025- 29 Work Program for community input on Open City Hall from December 10th through December 18th, 2024. This feedback opportunity was announced over social media, e-news release, and the City’s website. Open City Hall topic had 119 visitors and 25 total statements. Community feedback included support for opting up to 3CPrime, constructing microgrids, requiring staff and contractors to use electric lawn and garden equipment, providing more resources for employees to bike and/or drive EVs to work, and advancing zero-waste municipal operations.
Community members also expressed concern about the cost of implementation and the limited impact of San Luis Obispo’s efforts on a global problem, as well as a desire to focus more on climate resilience.
Green Team Working Groups: Robust internal staff engagement occurred via sector-specific Green Team working groups, each of which met several times throughout 2024.
CONCURRENCE
There is concurrence from the Utilities Department, Public Works Department, Parks and Recreation Department, Information Technology Department, Human Resources Department, and Community Development Department in the approach to achieving Council’s carbon neutral City operations goal. The Green Team, which includes staff from every department in the City, co-developed the 2025-29 Work Program and provided final review of the plan.
ENVIRONMENTAL REVIEW
Pursuant to the California Environmental Quality Act (CEQA), the City prepared, circulated for public review, and on August 19, 2020, adopted an Initial Study/Negative Declaration (IS/ND) (EID-0275-2020) that addressed the environmental impacts of implementing the City of San Luis Obispo 2020 Climate Action Plan for Community Recovery. This Plan established a community-wide target of carbon neutrality by 2035, adopted sector specific goals, and provided foundational actions to establish a trajectory towards achieving those goals. The Climate Action Plan for Community Recovery is a Qualified Greenhouse Gas (GHG) Emissions Reduction Plan to reduce GHG emissions within its jurisdictional boundary to meet and exceed state targets consistent with CEQA Guidelines Section 15183.5 for year 2030 and includes CEQA GHG Emissions Thresholds and Guidance.
Lead by Example (LBE) is a measure and supportive action within the scope of the project covered by the already adopted IS/ND for the 2020 Climate Action Plan for Community Recovery and includes quantified actions to address emissions that were accounted for in the community inventory and forecast. On the basis of substantial evidence in the light of the whole record, the City Council determined that the 2021 LBE did not trigger any of the conditions of CEQA Guidelines §15162 (subsequent EIRs and negative declarations), no new significant impact on the environment would occur and no new mitigation measures were required, and no further environmental analysis was required.
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The 2025 LBE does not introduce any new projects or programs that would change this determination, but rather, provides additional guidance and detail regarding the goals and objectives originally envisioned in the 2020 Climate Action Plan for Community Recovery.
The 2025 LBE work program identifies projects recommended for inclusion in the City’s 2025-27 and 2027-29 Financial Plans, but does not authorize implementation of any specific projects. Consistent with the adopted Negative Declaration for the Climate Action Plan for Community Recovery, plans or projects identified in the 2025 LBE would be subject to a project-level CEQA determination during the design phase. Any specific projects identified in the 2025 LBE would either qualify for an exemption from environmental review or be subject to project-level environmental analysis and public circulation and review.
Therefore, similar to the findings that were made upon approval of the 2021 LBE, staff recommends that the City Council find that the approval of the 2025 LBE would not trigger any of the conditions of CEQA Guidelines §15162 (subsequent EIRs and negative declarations), no new significant impact on the environment would occur, no new mitigation measures are required, and no further environmental analysis for approval of the 2025 LBE is required because:
No substantial changes are proposed in the project which will require major revisions of the previously adopted Negative Declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified effect; and
No substantial changes will occur with respect to the circumstances under which the project is undertaken which will require major revisions of the previous Negative Declaration due to the involvement of new significant environmental effects or a substantial increase in the severity of an identified effect; and No new information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous Negative Declaration was adopted, shows that the project will have one or more significant effects not discussed in the previous Negative Declaration or that any previously examined effect would be more severe than shown in the previous Negative Declaration.
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FISCAL IMPACT
Budgeted: Yes Budget Year: 2024-25
Funding Identified: Yes
Fiscal Analysis:
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ $ $ $
State
Federal
Fees
Other:
Total $ $ $ $
City Council’s adoption of the 2025 LBE would have no direct fiscal impact, in and of itself.
The existing budget for 2024-25 will continue to be used for implementation of the 2023- 25 Major City Goal for Climate Action, Open Space & Sustainable Transportation, which reflects the 2021 LBE.
As discussed above, the 2021 LBE provides direction to return with this update ahead of the 2025-27 Financial Plan, and this is meant to inform the deliberative process being undertaken as part of the 2025-27 Financial Plan. The City’s budget development occurs via a separate process and inclusion of any projects or programs in the City’s budget are subject to Council approval. Tasks are presented in the 2025 LBE to support budget deliberations and do not pre-emptively approve or otherwise imply that they are automatically included in future budgets. While some of the tasks in the 2025 LBE will be completed with already budgeted staff time, staff will include budget proposals for the capital projects (e.g., facility electrification, electric vehicles, electric vehicle charging, etc.) in the in-progress 2025-27 Financial Planning process. Specific funding levels will be determined through the Capital Improvement Program (CIP) and Financial Plan development process.
The actions in the 2025 LBE present an ambitious yet practical work program whose reductions in total are expected to result in an 84% reduction in operational greenhouse gas emissions. The 2025 LBE actions, evaluated at full implementation, set the ceiling that is likely viable given available resources. Should 2025 LBE actions with capital or operational costs not be funded in the 2025-27 or 2027-29 Financial Plans, or in some cases delayed to later years, this would result in a lower emissions reduction.
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ALTERNATIVES
1. Council could provide additional strategic direction to staff regarding Lead by Example implementation.
2. Council could request more information, suggest substantial changes, or otherwise request that Lead by Example: A Plan for Carbon Neutral City Operations be presented for adoption at a later date.
3. Council could take no action and direct staff to pursue other initiatives. This action is not recommended by staff because the Lead by Example 2025-29 Work Program was developed in direct response to community prioritization of climate action and previous City Council commitments.
ATTACHMENTS
A - Lead by Example 2025-29 Work Program
B - Draft Resolution adopting the Lead by Example 2025-29 Work Program
i
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
Acknowledgements
City Council
Mayor Erica Stewart
Vice Mayor Michelle Shoresman
Council Member Jan Marx
Council Member Emily Francis
Council Member Michael Boswell
Council Member Andy Pease (former)
City Management
Whitney McDonald, City Manager
Scott Collins, Assistant City Manager
Greg Hermann, Deputy City Manager
Green Team Contributors
Adam Fukushima, Active Transportation Manager;
Alejandro Hernandez, Facilities Maintenance
Supervisor
Alex Fuchs, Mobility Services Business Manager
Amy Fletcher, Human Resources Analyst
Basile Inman, City Ranger
Bob Hill, Natural Resources Manager
Brian Amoroso, Deputy Chief of Police
Brian Lindsay, Facilities Maintenance Technician
Brian Nelson, Deputy Director of Public Works/City
Engineer
Chris Lehman, Utilities Deputy Director, Wastewater
Chris Read, Sustainability Manager
Dan Clancy, Financial Analyst
David Amini, Housing Coordinator
Devin Hyfield, Recreation Manager
Freddy Otte, City Biologist
Greg Cruce, Deputy Director of Public Works,
Maintenance Operations
Jacqui Clark-Charlesworth, Tourism and Community
Promotions Manager
Jennifer Rice, Deputy Director of Mobility Services
Jesse Stanley, Transit Coordinator
Josh Erquiaga, Information Technology Manager
Juanita Iriarte, Communications Coordinator
Kiersten Anderson, Volunteer Coordinator
Lucia Pohlman, Sustainability and Natural Resources
Analyst
Luke Schwartz, Transportation Manager
Madeline Kacsinta, Capital Improvement Program
Administrative Manager
Markie Kersten, Assistant City Attorney
McKenzie Taffe, Economic Development Analyst
Meg Buckingham, Solid Waste and Recycling Program
Manager
Michael Loew, Chief Building Official
Natalie Harnett, Policy and Project Manager
Nestor Veloz-Passalaqua, Diversity Equity and
Inclusion Manager
Nick Teague, Water Resources Program Manager
Nico Gurney, Utilities Engineering Technician
Nicole Long, Natural Resources Fellow
Patrick McGrath, Water Resource Recovery Facility
Supervisor
Rachelle Paris, Solid Waste and Recycling Coordinator
Riley Kuhn, Principal Budget Analyst
Shawna Scott, Utilities Special Projects Manager
Shelsie Moore, Supervising Civil Engineer
Taline Arouchian, Sustainability and Natural
Resources Fellow
Teresa McClish, Principal Planner
Walter Gault, Urban Forestry Program Coordinator/
City Arborist
Jordan Smith, Green Buildings Fellow
and many others.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
TABLE OF CONTENTS
1. Introduction ............................................................................................................................ 1
2. Greenhouse Gas Inventory and Forecast............................................................................... 6
3. Lead by Example 2025-29 Work Program.............................................................................. 9
3.1 Building & Facility Energy................................................................................................10
3.2 Fleet................................................................................................................................16
3.3 Employee Commute........................................................................................................22
3.4 Solid Waste.....................................................................................................................28
3.5 Water and Wastewater....................................................................................................33
3.6 Natural Solutions.............................................................................................................37
3.7 Procurement, Budget, and Finance .................................................................................42
3.8 Administrative Actions .....................................................................................................46
4. Achieving Our Goals .............................................................................................................47
1 1. INTRODUCTION
In 2020, City Council adopted a goal of communitywide
carbon neutrality by 2035. As part of that goal, Council also adopted a goal of carbon neutral municipal
operations by 2030. In 2021, Council adopted Lead by
Example: A Plan for Carbon Neutral Municipal
Operations (referred to in this document as, “2021 LBE”), which identifies goals, objectives, and actions for
achieving the City’s municipal operations climate goal.
The City has been implementing the 2021 LBE over the
past four years and in that time has learned a lot about how to reduce pollution while providing the same great
community services (for a full overview of
implementation progress, see the Lead by Example
2024 Progress Report).
This Lead by Example 2025-29 Work Program (referred
to as “2025 LBE”) takes the lessons learned from implementing the 2021 LBE and provides detail for how to continue to make significant progress towards the City’s municipal operations climate goals during the 2025-27 and 2027-29 Financial Plans. At full implementation, the City estimates that the 2025 LBE plan would result in an 84% reduction in greenhouse gas emissions compared to 2022 (see Chapter 2 for more details).
Top Takeaways
The 2025 LBE provides a detailed road map for how the City can continue to make progress on its municipal operations climate action goals. Through implementing the 2021 LBE and developing the 2025 LBE, the City has identified three top takeaways:
A Tradition of Operational Efficiency
The City has a long history of
managing its operations to minimize
the environmental impact and costs
associated with City energy use,
fleet fuel consumption, solid waste
generation, and employee
commute. Since the adoption of the
2004 Conservation and Open
Space Element General Plan, the
City has had Council policy direction
to be a “Model City” and to “manage
its own operations to be as pollution
free as possible.”
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
2 1. The City is making significant progress
towards its 2030 Goal. Despite a global
pandemic, inflation, and multiple climate change
induced disasters, the City has made a serious
effort to achieve the ambitious 2030 goal and to
date has brought in over $15.5 million dollars in
outside grants, rebates, and incentives for Lead
by Example implementation. If the City were to
fully implement the 2025 LBE, it is projected to
achieve an 84% reduction in emissions by 2030
relative to 2022.
2. There are challenging obstacles to achieving
carbon neutrality. These obstacles include
recently purchased fossil fuel assets with a long
remaining operational life, limited market availability for certain types of electric vehicles and equipment, and challenges associated with voluntary behavior change related to commute and solid waste disposal.
3. Emerging technologies and funding sources are on the horizon. While the current projections based on full Lead by Example implementation push achievement of the carbon neutrality goal into the mid-2030s, rapid advances in technology and new funding sources may emerge that can allow the City to fast-track implementation. To uphold the City’s commitment to its climate neutrality goals, City Council and staff from all departments will need to continue serving as a leaders and innovators though the end of the decade and beyond.
What are Municipal Operations?
While the Climate Action Plan for
Community Recovery addresses
greenhouse gas emissions from all
actions that occur in the City limits, Lead
by Example is focused on emissions
caused by the day-to-day operations of
the City of San Luis Obispo as an
organization. In this context, the City
organization can be thought of as a
business that runs offices, employs staff,
uses fleet vehicles, operates machinery,
and maintains properties to carry out a
variety of essential functions.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
3 Lead by Example Sectors
The term “carbon neutrality” refers to a state where the total emissions of the City’s operations (minus emissions captured through carbon sequestration) are zero or negative. The City’s approach to carbon neutrality is built on access to clean electricity, reducing energy use where possible, replacing fossil fuel vehicles and equipment with electric alternatives, diverting organic waste away from the landfill, and growing the carbon storage potential of the City’s forests, parks, and open spaces.
The City’s approach to municipal carbon neutrality is organized into a total of seven sectors, as described below and shown in Figure 1. Five of the sectors are quantified sources of emissions, while “Natural Solutions” includes quantified emissions reductions and “Procurement, Budget, and Finance” provides non-inventoried actions that support reductions in the other sectors.
Figure 1. Lead by Example Emission Sectors and Goals.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
4 The 2025 LBE has expanded its scope from the 2021 LBE to fully include the Utilities Department, thereby incorporating Utilities’ fleet vehicles and energy used at the Water Treatment Plant, the Water Resource Recovery Facility, the Utilities Administration Building, and various pumping stations.1 For the first time, the Plan also estimates some of the emissions created by the wastewater treatment process. It is important to note that as a public utility, the Utilities Department is subject to unique regulatory and financial considerations. The Utilities Department is also an “enterprise fund” department, meaning that it is a distinct business entity hosted inside the larger City organization. For the remainder of this report “Utilities” will refer to this enterprise fund department and “General Fund” will be used to refer to the other departments and funds in the City organization.
Update Process
Progress Report
The Lead by Example effort is in a constant cycle of planning, doing, and learning. The City has been implementing sustainability initiatives in its municipal operations for decades, and has been actively decarbonizing as directed by the 2021 LBE for nearly four years. In 2024, staff from each implementing department worked together to develop a summary of the progress achieved (Lead by Example 2024 Progress Report). The LBE 2024 Progress Report was presented to the City Council in May of 2024, and the technical analysis and Council feedback provided the foundation for the 2025 LBE. As described below, the 2025 LBE was created entirely by City staff, in-line with the City’s goals, vision, and values.
1 Lead by Example does not include water facilities shared with external agencies, such as Whale Rock Reservoir and Lake Nacimiento
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
5 Green Team
The 2025 LBE was developed and completed
entirely by a group of staff members known as the
“Green Team”. The Green Team is a crossdepartmental collaborative body of over 36 staff members that guides the City’s approach to
achieving carbon neutral municipal operations. The
Green Team allows staff from each department to
participate in the planning and implementation of
emissions reduction measures in order to achieve
an all-City approach to municipal carbon neutrality.
Diversity, Equity, and Inclusion
Diversity, equity, and inclusion are core values for
the City of San Luis Obispo. As Lead by Example
focuses on reducing greenhouse gas emissions
related to municipal operations, some of the scope
of Lead by Example (e.g. changing how water is
heated, or how vehicles are powered) does not
directly link to a DEI focus. However, there are
impactful intersections regarding the
implementation of Employee Commute and Natural
Solutions actions. Examples include:
Integrating equity and inclusion lens into the
Employee Commute sector can ensure that every employee has access to resources that support a lower cost and lower pollution commute.
Collaborating on Natural Solutions with San Luis Obispo’s tribal entities, including the yak titʸu titʸu yak tiłhini Northern Chumash Tribe of San Luis Obispo County and Region, can revive ancestral lifeways and the use of traditional ecological knowledge on City-owned Open Space properties, including the use of Cultural Fire.
Additionally, there are City staff members that participate on both the DEI Employee Committee and the Green Team. This approach supports Green Team members in weaving an intersectional perspective into the City’s Lead by Example planning efforts and implementation, and enables staff to carefully align multi-benefit projects that address the City’s goals on carbon neutrality and diversity, equity, and inclusion.
6 2. GREENHOUSE
GAS INVENTORY
AND FORECAST
A greenhouse gas (GHG) inventory is an accounting of the GHG emissions that have occurred as the result of activity in a calendar year. The GHG inventory for the 2025 LBE includes a 2022 municipal operations inventory and an update to the City’s forecasted emissions assuming full 2025 LBE implementation for 2025 and 2030. The GHG emissions inventory and related emissions forecasts provide the foundational technical analysis to understand baseline conditions and identify necessary actions to make progress towards the City’s 2030 municipal operations carbon neutrality goal.
The municipal operations GHG inventory and forecast includes emissions estimates for five sectors as outlined in Table 1. Each sector uses activity data from City operations to estimate or model GHG emissions:
The “Building & Facility Energy” inventory focuses on emissions from energy (electricity and natural gas) used to power buildings, facilities, and stationary equipment owned and operated by the City.
The “Fleet” inventory focuses on emissions from electricity and fossil fuel use (gasoline and diesel) used in fleet vehicles owned and operated by the City, including maintenance vehicles, buses, fire trucks, and police vehicles, as well as landscaping and maintenance equipment. The 2022 inventory and 2025 and 2030 forecasts have been updated to include Utility Department fleet vehicles which were previously excluded due to data accessibility issues.
The “Employee Commute” inventory estimates emissions from vehicle miles traveled (VMT) by employees traveling to and from work.
The “Solid Waste” inventory focuses on emissions from landfilled solid waste, including paper and food disposed in offices.
The "Natural Solutions” inventory estimates the emissions removed from the atmosphere and stored in soil and plant tissues through natural processes that occur as the direct result of municipal tree planting, regenerative grazing and grassland restoration, and compost application.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
7 Table 1. Municipal Operations 2022 GHG Emissions Inventory and Lead by Example Forecast, 2025-2030 (MTCO2e)
Sector 2022 2025 2030
% Change,
2022-2030
Building & Facility Energy 2,750 540 200 -93%
Fleet 1,800 1,590 720 -60%
Employee Commute 890 710 430 -52%
Solid Waste 190 130 40 -79%
Natural Solutions -290 -390 -510 76%
Total 5,340 2,580 880 -84%
Figure 2. Municipal Operations GHG Emissions Inventory Forecast by Sector, 2022-2030 (MTCO2e)
As seen in Table 1, the combined reductions from the Lead by Example sectors and their objectives, including sequestered emissions from the Natural Solutions sector, are expected to result in a total reduction of 4,460 metric tons of carbon dioxide equivalent (MTCO2e) in 2030, or 84% below 2022 emissions. In 2030, including emissions savings from the Natural Solutions sector, a remaining gap of 880 MTCO2e between forecast emissions and carbon neutrality is estimated. Key inventory findings include:
0 500
1,000
1,500
2,000
2,500
3,000
2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031
MTCO2e
Building & Facility Energy Fleet Employee Commute Solid Waste
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
8 The Building and Facility sector forecast projects a steep 93% reduction in emissions as the result of completing electrification projects in the City’s biggest natural gas using facilities. For more detail, see Section 3.1.
The Fleet sector forecast estimates a 64% emissions reduction as fossil fuel vehicles are replaced with electric vehicles. Many of the remaining vehicles will be transitioned to electric vehicles as they reach retirement age after 2030. For more detail see Section 3.2. The Employee Commute and Solid Waste sector both depend on voluntary employee behavior. Since there is direct ability to provide zero waste infrastructure in offices, the forecast projects a 79% reduction. The City has less ability to influence commuting habits and therefore the forecast projects a more modest, although still highly impactful 52% reduction. For more detail, see Sections 3.3 and 3.4.
Getting to Zero Emissions
Lead by Example’s approach to reducing greenhouse gas emissions, including sequestered emissions from the Natural Solutions sector, leaves approximately 880 MTCO2e in annual emissions in 2030 to reduce to achieve carbon neutrality. Based on the emissions trajectory, The City is expected to achieve net-zero greenhouse gas emissions around 2034, four years after the City’s goal year of 2030. Both in achieving Council’s goal and leading in the community, it is important to continue making progress and engaging in emerging decarbonization activities.
Looking Ahead
Any greenhouse gas emissions inventory is only a partial accounting of all the possible activities that could emit greenhouse gas emissions. The inventory and goals adopted as part of the 2021 Lead by Example Plan were guided by specific protocol and focused narrowly on building energy use, fleet and commute vehicle use, and solid waste.
Staff continues to expand its understanding of other emissions sources and recently completed an inventory of methane generated from treating wastewater. As the wastewater is broken down during the treatment process, methane is generated onsite, which is then captured and either burned for energy, or flared off. Staff estimate that an additional 1,250 MTCO2e were emitted in 2022, and forecast 1,380 MTCO2e to be emitted in 2030 from direct wastewater emissions. While these emissions were not part of the original goal, staff are including these figures here for transparency. If the direct wastewater emissions were to be included in the City’s GHG inventory and goals, the Lead by Example Work Program would reduce emissions from 2022 to 2030 by 66% and leave a remainder of 2,260 MTCO2e in 2030.
As emissions quantification protocols evolve over time and the City explores opportunities to further integrate additional emissions sectors2into future inventories and operations plans, a continued commitment to scaling decarbonization programs and projects will be critical to achieve carbon neutral City operations. As described in Administration Action 3, below, the Lead by Example plan recommends incorporating direct wastewater emissions and scope 3 emissions into the Lead by Example goals as part of the plan update scheduled for 2029.
2 Additional sectors could include emissions resulting from the extraction and production of purchased materials and fuels, the emissions embedded in building materials like steel and concrete, and more. More information can be found at https://ww3.arb.ca.gov/cc/protocols/localgov/pubs/lgo_protocol_v1_1_2010-05-03.pdf.
9 3. Lead by Example
2025-29 Work
Program
The 2025 LBE work program presents critical next steps in pursuing carbon neutral City operations by 2030. As described in Chapter 1, the Green Team has worked closely with departmental staff throughout the City to develop and refine the following work program actions to ensure feasibility and consistency with broader Council objectives.
This chapter provides a deep dive into each of the seven LBE sectors. Each sector subsection contains:
Overview of the sector’s goal, objectives, and overall approach to reducing emissions Detailed GHG inventory updates, including emissions from 2022 Summary of completed 2021 LBE actions
Emerging challenges and opportunities
Specific actions to be initiated during the 2025-27 and 2027-29 Financial Plan periods GHG emissions forecast for 2025 and 2030
The 2025 LBE actions are organized by the Financial Plan period when they are proposed to be initiated in. This allows the plan to closely align LBE tasks with budgeted resources. The City’s budget development occurs via a separate process and inclusion of any projects or programs in the City’s budget are subject to Council approval. Tasks are presented below to support budget deliberations and do not preemptively approve or otherwise imply that they are automatically included in future budgets.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
10 3.1 Building & Facility
Energy
Strategy Overview
City-owned buildings and facility energy use was the largest contributing sector to annual municipal greenhouse gas emissions in 2022, accounting for approximately 49% of inventoried emissions.
City buildings and facilities use electricity for lighting, heating, and cooling; as well as to power a wide range
of electrical devices including computers, phones, and
other plug loads. The City uses natural gas to heat
buildings and to heat water, alongside smaller uses such as cooking and clothes drying. Unlike most
organizations, the City also uses electricity to provide clean drinking water and to transform wastewater into
clean discharge water. The City also uses natural gas to heat a large swimming pool.3
Lead by Example provides a pathway to eliminate fossil fuel use in buildings and facilities. If the 2025 LBE is fully implemented, over the next four years the City will avoid investment in new fossil fuel appliances and mechanical equipment and will substantially reduce fossil fuel use in existing City facilities by retrofitting the largest users of natural gas. The City will also strategically replace other natural gas equipment at the end of its useful life or when it is otherwise cost-effective to do so.4
Progress
Emissions Reductions
It is important to note that since 2008, the City has successfully decreased energy use despite an increasing building footprint and number of employees. Table 2 provides energy activity data for 2019 and 2022 and includes subtotals for Utilities Department accounts and all other accounts.
Between 2019 and 2022 the City saw a 3.2% decrease in electricity use and a 28% decrease in gas use.
3 The City also increasingly uses electricity to charge fleet vehicles, which is addressed in Section 3.2 (Fleet). 4 As mentioned above, It is important to note that as a public utility, the Utilities Department requires unique considerations that consider meeting operational and financial regulations.
GOAL: The City eliminates fossil fuel
use in buildings and facilities.
OBJECTIVES:
1. Construct only all-electric new
buildings and facilities.
2. Eliminate fossil fuel use to the
maximum extent possible in
existing buildings and facilities.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
11 Table 2. Electricity and Natural Gas Use, 2019-2022
2019 2022 Percent Change
Electricity (kWh) Total 9,775,193 9,461,617 -3%
Electricity (General, Transit, and Parking) 3,576,585 3,240,374 -9% Electricity (Utilities) 6,198,608 6,221,243 0%
Natural Gas (Therms) Total 154,125 111,297 -28%
Natural Gas (General, Transit, and Parking) 142,544 102,272 -28% Natural Gas (Utilities) 11,581 9,025 -22%
The Water Treatment Plant and Water Resource Recovery Facility are electricity intensive and accordingly account for approximately two-thirds of the City’s electricity consumption. The primary decrease in electricity use is likely from completed energy efficiency projects. However, as the Water Resource Recovery Facility’s new systems came
online in 2023 and 2024, and as the City electrifies its natural gas systems and fleet vehicles, this number is expected to increase substantially through 2030. The increased
electricity consumption at the Water Resource Recovery
Facility, driven by new regulatory requirements, is coupled with a significant reduction in chemical usage, which has in turn reduced emissions associated with chemical production and transportation.
Natural gas is a much different story, with General Fund facilities using approximately ten times as much as Utilities.
This is largely due to the natural gas use at the SLO Swim Center. It is important to note that the City has Utilities natural gas data for 2023, which reports a large spike in natural gas consumption at the Water Resource Recovery
Facility (WRRF) as one of its biogas creating facilities was offline for repair. This has since been repaired, and the WRRF gas consumption has returned to levels
approximating those seen in Figure 3 (below).
The sector’s emissions are calculated by applying the
estimated MTCO2e per unit of energy, which is either
provided by the utility (electricity) or is a standard calculation (natural gas). It is important to note that Central Coast Community Energy (3CE) adopted an ambitious
procurement target in 2021 to achieve 100% renewable and carbon free energy through direct investment in projects by 2030. To do so, the agency sold many of its “carbon free attributes” which had previously allowed it to report very low emissions. Figure 3 (below) provides a historical estimate of emissions coefficients for electricity and includes the 3CE forecast as it achieves its 2030 goal.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
12 Figure 3. Electricity GHG Emission Intensity, 2005-30 (MTCO2e per kWh) Completed Actions
The reduction in electricity and natural gas consumption mentioned above comes from a wide range of actions, including implementation of the 2021 LBE. Highlights include:
LED Lighting: The City installed LED lights at City Hall, Fire Station 1, and three Cityowned parking garages. There are only a small number of facilities with non-LED lights remaining, and those are being transitioned via routine maintenance as those lights reach the end of their useful life.
Solar: The City is actively pursuing solar projects at Fire Station 1, SLO Swim Center, the Bus Yard, and the forthcoming Cultural Arts District Parking Structure. Solar project construction is expected to be initiated in 2025.
Battery Storage: Through the statewide Self-Generation Incentive Program (SGIP), the City installed a 644 kWh Tesla battery pack at the Water Treatment Plant at no cost to the City. This project has been operating since October 2023 and provides low-carbon backup power for up to seven hours, reduces emissions, and has lowered the facility’s energy costs.
Carbon Neutral Facilities Plan: The City completed the Carbon Neutral City Facilities Plan in March 2022 with support from the consulting group Glumac. The plan has already been used to formulate Capital Improvement Project (CIP) requests and inform a potential decarbonization project across three priority City facilities, currently under development.
Staff will continue using this plan to inform future facility decarbonization projects. Facility Electrification: Staff have begun implementation of the Carbon Neutral Facilities Plan by retrofitting eleven domestic water electric heat pump hot water heaters. Staff are continuing to identify and pursue funding options for larger building retrofits, including heat pump installations at SLO Swim Center, City Hall, Ludwick, and the Corp Yard.
0.000000
0.000050
0.000100
0.000150
0.000200
0.000250
0.000300
0.000350
MTCO2e
New 3CE
projects
become
San Luis operational
Obispo joins
3CE
3CE Changes
Procurement
Strategy
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
13 Emerging Challenges and Opportunities
Municipal facility decarbonization can reduce greenhouse gas emissions while allowing the City to stabilize grid-based energy bills in a time of rising energy utility costs. With the addition of solar, battery storage, and coordinated demand management programs, municipal buildings can stabilize energy bills, shave peak demand in the local electricity market, and increase grid resiliency in times of emergency. These opportunities are made possible through external funding support, primarily from Central Coast Community Energy (3CE), Public Utilities Commissionapproved decarbonization programs, and the Federal Direct-Pay Tax Rebate from the Inflation Reduction Act.
Challenges in this sector are related to cost and timing. The City’s capital projects have experienced ongoing cost increases, and the energy sector is no exception. Coupled with increasing grid-based energy costs, there is an imperative to ensure that the transition is designed to capitalize on the cost- saving opportunities described above and to avoid cost-increasing impacts.
The second challenge, timing, is associated with existing fossil fuel equipment that is in working condition and not yet at the end of its useful life. Some facilities have fossil fuel equipment that is expected to operate beyond the 2030 carbon neutrality goal. The actions below propose an ambitious yet pragmatic path that acknowledges that replacing some equipment early would have unnecessary cost impacts, while also recognizing that some large users of fossil fuel may need to be retired early to make meaningful progress.
Energy Sector Actions
Table 3 provides the reduction measure actions developed by the Green Team for the Building and Facility Energy sector. The table includes ongoing and administrative tasks, 2025-27 actions, and 2027-29 actions. Some actions within the 2025-27 and 2027-29 Financial Plans represent additional work tasks and need to be budgeted as part of the City’s biannual financial planning process.
Table 3. Building and Facility energy GHG reduction actions.
Status GHG Reduction Action Ongoing / Admin
Energy 1.1 – Continue to strategically replace fossil fuel equipment across all City buildings and facilities (Public Works, Administration).
Energy 1.2 – Continue ongoing efficiency improvements as part of routine maintenance across City facilities (Public Works).
Energy 1.3 – Continue to leverage external funding including Central Coast Community Energy (3CE) rebates, federal tax incentives, and more to cost-effectively implement building energy projects that support the City’s goals (Administration). 2025- 27 FP
Energy 2.1 – Complete priority electrification projects at the (1) Swim Center, (2) Ludwick Community Center, (3) Corporation Yard, and (4) City Hall, alongside the remaining energy saving lighting efficiency retrofits across all facilities through the PG&E Sustainable Solutions Turnkey (SST) Program (Administration, Public Works).
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
14 Status GHG Reduction Action 2025-27 Financial Plan
Energy 2.2 – Add solar and battery storage, where feasible, to City facilities to increase the generation of local renewable electricity, reduce the City’s energy demand, and save money (Administration, Public Works).
Energy 2.3 – Assess the feasibility of launching a facility-wide energy management software (See Water 2.9) (Administration, Public Works, Utilities).
Energy 2.4 – Consider "opting-up" to Central Coast Community Energy (3CE) Prime to receive 100% renewable energy (Administration, Utilities).
Energy 2.5 – Develop a green municipal building and facility policy to require that: 1) new buildings and facilities are all-electric, 2) fossil fuel equipment at the end of its useful life is replaced with an electric alternative, 3) municipal facility construction and retrofit projects above a certain valuation remove fossil fuels in the facility, and 4) funding would be identified to help offset the cost of electric alternatives. As part of the policy development process, identify a process for approving reasonable exemptions (Administration, Public Works).
2027-29 Financial Plan
Energy 3.1 – Complete the priority electrification, solar, and battery storage projects identified in Energy 2.1 and 2.2 (Public Works, Administration).
Energy 3.2 – If the City pursues Energy 2.4, continue to "opt-up" to Central Coast Community Energy (3CE) Prime to receive 100% renewable energy (Administration, Utilities).
Energy 3.3 – Design and implement hard-to-reach facility retrofits to strategically replace natural gas equipment across buildings and facilities (Public Works, Administration).
Energy 3.4 – Analyze, and if feasible, coordinate City solar and battery assets as a “Virtual Power Plant” to save money on electricity and reduce peak demand (Administration).
Sector Emissions Forecast
Figure 4 provides a forecast of emissions based on implementation of the work program proposed above. The figure includes three scenarios: 1) Business as Usual models emissions if the City stopped efforts to decarbonize City facilities in 2024, 2) Reduction Measure Forecast models emissions if the City fully implements the 2025 LBE, and 3) Reduction Measure Forecast (with 3CPrime) models if the City fully implements the 2025 LBE without “opting-up” to the 100% renewable 3CPrime product from 3CE. At full implementation of scenario 2, in 2025, Building and Facility Energy emissions are expected to decrease by 1,570 MTCO2e relative to “business as usual”, or approximately 75%. In 2030, emissions are expected to decrease by 2,210 MTCO2e relative to “business as usual”, or approximately 93%.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
15 Figure 4. Building and Facility Energy Emissions Inventory and Forecast, 2019-2030 0 500
1,000
1,500
2,000
2,500
3,000
3,500
MTCO2e
Reduction Measure Forecast (with 3CPrime) Reduction Measure Forecast Business as Usual
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
16 3.2 Fleet
Strategy Overview
Fleet is the second-largest contributor to annual municipal greenhouse gas emissions. The City’s fleet generates approximately 32% of overall
emissions.
The fleet sector includes on-road vehicles like sedans, trucks, police cruisers, and fire trucks, as well as offroad or maintenance equipment like leaf blowers, lawn mowers, and backup generators.
The City’s approach to eliminating emissions from this
sector is to electrify every possible fossil fuel powered fleet asset. This will be achieved through the
procurement of electric vehicles and equipment and the
continued build out of charging infrastructure.
Progress
Emissions Reductions
Table 4 provides fleet related activity data for 2019 and 2022 and includes subtotals for the Utilities Department and all other accounts. Between 2019 and 2022, the City saw a 27% decrease in diesel use and a 12% decrease in gasoline use.
Table 4. Fleet Activity Data, 2019 and 2022
2019 2022 Percent Change
General Fund and Transit - Vehicles
Diesel (Gallons) 141,590 103,970 -27%
Gasoline (Gallons) 75,570 66,660 -12%
New Sub-Sectors
*new * Diesel - General Fund - Equipment (Gallons) -- 1,835 N/A *new* Gas - General Fund - Equipment (Gallons) -- 333 N/A *new* Diesel - Utilities Vehicles (Gallons) -- 5,338 N/A *new* Gas - Utilities - Vehicles (Gallons) -- 11,205 N/A *new* Diesel - Utilities - Equipment (Gallons) -- 1,046 N/A *new* Gas - Utilities - Equipment (Gallons) -- 40 N/A
GOAL: The City eliminates fossil fuel
use in vehicle and equipment fleet.
OBJECTIVES:
1. Achieve 100% all-electric light
duty vehicles, excluding longrange and certain public safety vehicles.
2. Achieve 50% zero emissions
medium and heavy-duty vehicles.
3. Achieve 100% all-electric transit
fleet.
4. Achieve 100% all-electric
equipment, excluding certain
heavy-duty equipment, pumps,
and backup generators.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
17 The sector’s emissions are calculated by applying the estimated MTCO2e per unit, which is provided by the
Local Government Operations Protocol for gasoline,
diesel, and renewable diesel.
Completed Actions
Electric Fleet Vehicles: Since 2019, the City
has purchased 28 electric fleet vehicles, two
plug-in hybrid fleet vehicles, and two electric
buses.
Fleet Chargers: The City has installed 11
charging ports for fleet vehicles and an
additional four ports for the transit fleet.
Fleet Replacement Policy: In 2022, the City
amended and adopted the Fleet
Replacement Policy to enforce the
replacement of fleet vehicles with either an
electric car or an electric bike unless
specifically approved by the City Manager.
Fleet Electrification Study Vehicle Report:
the City received grant funding from 3CE to
complete a Fleet Electrification Study Vehicle
Report and a Charging Infrastructure Report.
The study was updated in 2024.
Emerging Challenges and Opportunities
The City has identified priority electrification opportunities across the fleet, has aligned its fleet replacement policy with its carbon neutrality goal, has assessed charging capacity and needs, and has identified external funding opportunities to support the transition. The key factors of fleet success come down to the basics: vehicles and chargers.
Vehicles
Some equipment is easier and cheaper to electrify than others – paired with $13,500 in federal and 3CE rebates per vehicle, electric light duty vehicles are typically cheaper than their fossil fuel alternatives to purchase. Combined with lower fuel costs and maintenance requirements, this means light-duty fleet vehicles have a lower overall total cost of ownership than traditional fossil fuel alternatives while providing the same, if not better, operational capacity.
Reducing emissions in the Fleet sector is particularly challenging for medium and heavy-duty fleet vehicles. This is especially true in departments with custom purpose medium and heavy-duty vehicles, including Public Works (Streets), Utilities, Parks & Recreation, Police, and Fire. While there are many price and performance-comparable options for light-duty vehicles, there is not currently a robust market for large trucks and maintenance equipment powered by electricity, hydrogen, or other alternative zero-emissions fuels. The inventoried Fleet sector also includes diesel used to power backup generation systems. Diesel used for backup power generation
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
18 presents a particularly difficult fossil fuel source to decarbonize, as the need for reliable and accessible secondary power is essential to maintain critical services during times of crisis.
Despite these challenges, progress on hard to electrify equipment and vehicles is underway. For example, Police Department cruisers operate nearly 24 hours a day and have specific build requirements associated with them. The department has purchased two electric vehicles, one for administrative staff and one for patrol to test the operational characteristics of the vehicles. Paired with charging at the new Police building (1106 Walnut Street), the learnings from this pilot will inform how rapidly these vehicles can be transitioned to electric alternatives through 2030 and beyond.
Staff have designed the Fleet emissions reduction strategy to reflect market uncertainty, while also laying the foundation to transition hard-to-reach fleet vehicles as technology and costeffectiveness allow.
Charging Infrastructure
Staff worked with Central Coast Community Energy’s (3CE) “Plan Your Fleet” program to identify the charging needs for a fully electric fleet. Staff have used this work to develop a full project list for each fiscal year through 2030. The City has initial success with Level 2 charger installations and anticipates installing its first DC Fast Chargers in 2025.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
19 Sector Actions
Table 5 provides the reduction measure actions developed by the Green Team for the Fleet sector. The table includes ongoing and administrative tasks, 2025-27 actions, and 2027-29 actions. Some actions within the 2025-27 and 2027-29 Financial Plans represent additional work tasks and need to be budgeted as part of the City’s biannual financial planning process.
Similar to the Buildings Sector, the 2025-29 Fleet Sector work program continues the approach to decarbonizing where all-new vehicles and equipment are electric and fossil fuel vehicles will be allowed to remain in the fleet until the end of their useful life. Where cost effective vehicle replacements are not available due to market conditions or availability, vehicles will be expected to be obtained via short term leases, and only in instances of electric infeasibility will fossil fuel vehicles or equipment be allowed to be purchased. While this approach will allow fossil fuel consumption to occur past 2030, it makes substantial progress without unnecessarily replacing vehicles prior to the end of their useful life.
Table 5. Fleet GHG Reduction Actions
Status GHG Reduction Action Ongoing / Admin
Fleet 1.1 - Convene quarterly meetings of the Interdepartmental EV Fleet Charger Deployment Team to track and report progress on infrastructure build out (Administration).
Fleet 1.2 – Convene an initial meeting of regional fleet managers for purpose of sharing and learning best practices for fleet electrification (Administration).
Fleet 1.3 – Establish standard protocols for maximizing IRS elective pay, 3CE, and APCD grant funds and submit refunds for 2025-27 (Administration, Finance). 2025-27 Financial Plan
Fleet 2.1 – Consistent with the City’s fleet replacement policy, purchase only allelectric light duty vehicles and purchase at least half all-electric medium and heavy-duty vehicles as required by California’s Advanced Clean Fleet regulation (Public Works, Fire, Utilities).
Fleet 2.2 – Amend the City’s fleet replacement policy to require that any new vehicle purchased after July 1, 2025, should be all-electric, with exemptions available for short-term leases and where there are no reasonable electric alternatives available on the market (Administration, Public Works).
Fleet 2.3 – Deploy the 2025-27 fleet charging infrastructure projects as outlined in the City of SLO EV Infrastructure Project Schedule while also regularly evaluating opportunities for innovation and increased system efficiency (Public Works, Administration).
Fleet 2.4 - Initiate PG&E EV Fleet program participation at sites with anticipated heavy duty electric vehicles for purpose of upgrading “front of meter” site infrastructure at no cost to the City (Administration).
Fleet 2.5 – Continue to only purchase electric transit fleet vehicles; only continue to operate diesel buses so long as they contribute to reduced community VMT (Public Works).
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
20 Status GHG Reduction Action 2025-27 Financial Plan
Fleet 2.6 – Replace fossil fuel landscape and maintenance equipment with allelectric alternatives on burn out/end of useful life, or sooner as resources allow (Public Works, Parks & Recreation).
Fleet 2.7 – Revisit Lawn and Garden Request for Proposals (RFP) in 2026 to prioritize the use of electric battery-powered equipment and apply similar amendments to other contracted landscaping services RFPs as applicable (Public Works, Finance).
Fleet 2.8 – Conduct a telematics pilot to support efficient vehicle operation (Utilities).
Fleet 2.9 - Monitor SGIP and other funding sources to identify potential low-cost battery storage opportunities to supplement diesel generators (Administration).
Fleet 2.10 – For employees who take fleet vehicles home, conduct research on takehome EV charging reimbursement program/policy, and if feasible, conduct an initial pilot (Administration).
2027-29 Financial Plan
Fleet 3.1 – Amend the City’s fleet replacement policy to require all new equipment purchases to be all-electric, with reasonable exemptions where electric alternatives are not practically available for purchase (Public Works, Fire, Utilities).
Fleet 3.2 – Deploy the 2027-29 fleet charging infrastructure projects as outlined in the City of SLO EV Infrastructure Project Schedule (Public Works, Administration).
Fleet 3.3 – Continue to only purchase electric transit fleet vehicles and identify resources to transition the remaining diesel-powered buses to electric by 2030 (Public Works).
Fleet 3.4 – Continue to replace fossil fuel landscape and maintenance equipment with all-electric alternatives (Public Works, Parks & Recreation).
Fleet 3.5 – Update contracted landscaping services RFPs to require electric batterypowered equipment (Public Works, Finance).
Fleet 3.6 – If feasible and beneficial, scale telematics to support efficient vehicle operation across the fleet (Utilities, Public Works).
Fleet 3.7 – If feasible and beneficial, implement take-home fleet vehicle policy that enables the transition to electric vehicles and supports household charging (Administration).
Sector Emissions Forecast
The Fleet sector focuses on emissions from fuel consumption (gasoline and diesel) used in vehicles and equipment owned and operated by the City. Figure 5 shows the emissions forecast through 2030. In 2030, emissions are expected to decrease by 1,650 MTCO2e relative to 2022, or approximately 64%.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
21 Figure 5. Fleet Emissions Inventory and Forecast, 2019-2030 0 500
1000
1500
2000
2500
3000
3500
2019 2021 2022 2023 2025 2030
MTCO2e
Year
Gasoline emissions Diesel emissions
Utility fuel
use added
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
22 3.3 Employee Commute
Strategy Overview
City employees commuting to and from work generate the
third largest source of inventoried emissions. Employee commute represents approximately 13% of the City of San Luis Obispo’s annual operational emissions.
If the City reaches the LBE commute goals to substantially reduce driving alone and increase electric vehicle use, these programs and learnings could be directly
transferable to local institutions, businesses, and other organizations in the community. This is especially
important because single-occupancy transportation
represents one of the largest community emissions
sources in San Luis Obispo and the State of California.
As the City updated its most significant commute policies and programs in late 2024 and early 2025—including the
Trip Reduction Incentive Program (TRIP), Telework Policy, and the SLO Transit Downtown Access Pass (DAP)—there is a timely opportunity to boost employee awareness and use of these programs. By providing information about these recently improved initiatives, alongside making targeted efforts to increase active transportation for City residents and carpools and vanpools for regional employees, the City can achieve substantial reductions in commute vehicle miles traveled and related emissions.
GOAL: City employee commute is
aligned with and substantially
exceeds General Plan Mode Split
Objectives by 2030.
OBJECTIVES:
1. Reduce single-occupancy
commute miles 25% by 2025,
50% by 2030.
2. Of the remaining singleoccupancy commute miles,
achieve 25% via electric vehicle
by 2025, 50% via electric vehicle
by 2030.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
23 Progress
Emissions Reductions
Due to timing of the most recent City employee commute survey, 2023 is used as a proxy for 2022. Accordingly, the Table 6 provides employee commute activity and modeled emissions for 2019 and 2022. Between 2019 and 2022 the City saw a 65% increase in employee commute VMT and a corresponding 22% increase in greenhouse gas emissions, as shown in Figure 6.
Employee commute is the only inventoried sector across municipal operations that saw an increase in climate emissions since the adoption of 2021 LBE. The impact from this increase is partially mitigated by an increase in private vehicle efficiency and an increase in electric vehicle ownership.
Table 6. Employee Commute VMT, Emission Factors, and Greenhouse Gas Emissions 2005 2016 2019 2022
Activity Data
(annual VMT) 1,920,620 2,287,560 1,947,180 3,220,560
Emission
Factors
(MTCO2e/VMT)
0.000479 0.000394 0.000375 0.000276
GHG Emissions
(MTCO2e) 920 940 730 890
Figure 6. Employee Commute Vehicle Miles Traveled (VMT) and Greenhouse Gas Emissions
0 500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
0 100
200
300
400
500
600
700
800
900
1000
2005 2016 2019 2023
VMT
MTCO2e
Activity Data (annual VMT) GHG Emissions (MTCO2e)
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
24 The increase in vehicle miles traveled from employee commute is in large part due to a growing work force with employees increasingly commuting from Atascadero, Arroyo Grande, Los Osos, Paso Robles, and Grover Beach, as seen in Figure 7 (below). The 2024 City of SLO Commuter Survey found that 63% of employees live outside of the City of San Luis Obispo, and that the average two-way distance travelled by employees each day is 24 miles.
Figure 7. Percentage of Employees Commuting from Various SLO County Locations As the City’s goal for employee commute is to substantially exceed General Plan Mode Split Objectives by 2030, Figure 8 (below) shows how the 2024 Employee Commute Survey results compare with the City’s 2030 goals for mode split. One encouraging data point from the survey was that 12% of respondents (approximately 54 out of 450 total staff members) use carpools as their primary mode of commuting. Figure 8 also shows where employee commutes have the greatest room for improvement – notably transit and bicycling.
Pismo Beach
2% Other …
San Luis Obispo
36%
Atascadero
15%
Arroyo
Grande
10%
Los Osos
7%
Paso Robles/San
Miguel
6%
Grover Beach
5%
Morro Bay/Cayucos
5%
Santa Maria/Orcutt
4%
Nipomo/Oceano
4%
Templeton
4%
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
25 Figure 8. 2024 Employee Commute Mode Split vs. 2030 Mode Split Objectives Completed Actions
Updated TRIP Policy: In fall of 2024 the City updated the employee Trip Reduction Incentive Program (TRIP) that provides additional hours of paid time off for employees that commute sustainably. The updated policy expands this benefit to contract employees and to employees who commute regionally using electric vehicles. In 2022, 69 employees qualified for TRIP program incentives, a 25% increase from 2019 numbers. Updated Downtown Access Pass As recommended by the Transit Innovation Study, Downtown Access Pass users only need to reapply on an annual basis (as compared to every three months), and applications can be processed digitally in addition to processing a physical application in person.
Ongoing Program Implementation: The City has implemented ongoing trip reduction programs to reduce vehicle miles travelled from employee and staff commutes. These efforts mostly occurred through partnership with the San Luis Obispo Council of Governments (SLOCOG), including the promotion of irideshare.org. The City has also increased the amount of secure bike parking available to staff, continued offering the TRIP program with incentives for sustainable employee computes and emergency ride-home services, and continued to provide access to showers at the workplace.
Emerging Challenges and Opportunities
The Employee Commute sector is a challenging LBE sector as progress depends on individual behavior change, over which the City can only exercise limited policy and program influence.
Today, staff that live in and outside of San Luis Obispo overwhelmingly rely on single-occupancy vehicle travel to report to work. This pattern can be attributed to the relatively far distance between home and work for many out-of-town employees due to higher housing costs in San Luis Obispo, the convenience of driving compared to other modes, perceived safety compared to other modes, and cultural norms. Unfortunately, these factors have led to increased emissions as the number of employes (including part time and contract) has grown between 2019 and 2025. 0%
10%
20%
30%
40%
50%
60%
70%
80%
Single occupancy
vehicle
Walking / Carpool / other Transit Bicycle
2024 Mode Split 2030 General Plan Mode Split Goals
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
26 Given the low employee awareness of existing sustainable commute options including TRIP, DAP, and iRideshare—the near-term priority is to increase communications, employee engagement and new employee training and onboarding about sustainable commute options and programs. To complement these educational efforts, the 2025 LBE also presents a suite of actions that will result in new supportive measures that will make it easier for staff to walk, bike, bus, and carpool to the office.
One area of progress in the employee commute sector is the increase in prevalence of electric vehicles and newer more fuel-efficient gas-powered cars. This increase in fuel efficiency reduces the average amount of climate emissions-per-mile from employee’s cars, a downward trend that is critical for reaching the City’s goal. This is especially true as the 2025 LBE plan anticipates that as much as half of all employees will still drive alone to work in 2030.
Commute Sector Actions
Table 7 shows the reduction measure actions developed by the Green Team for the Employee Commute sector. The table includes ongoing and administrative tasks, 2025-27 actions, and 2027-29 actions. Some actions within the 2025-27 and 2027-29 Financial Plans represent additional work tasks and need to be budgeted as part of the City’s biannual financial planning process.
Table 7. Employee Commute GHG Reduction Actions
Status GHG Reduction Action Ongoing
/ Admin
Commute 1.1 – Create and maintain a centralized digital hub on SharePoint under employee benefits that hosts all information related to mobility, commuting programs, and the City’s LBE goals (Human Resources, Public Works, Administration).
2025-27 Financial Plan
Commute 2.1 – Launch a year-long campaign focused on low-carbon employee commutes with the goal of 50% of total City employees logging at least one sustainable commute on iRideshare each month (Administration, Public Works).
Commute 2.2 – Incorporate Employee Commute goals and supportive programs into the onboarding process and Day of Welcome (Human Resources).
Commute 2.3 – Encourage employees to participate in sub-regional carpools and vanpools and provide supportive infrastructure for employee carpools (Human Resources, Administration, Public Works).
Commute 2.4 – Update the Downtown Access Pass to better serve all City employees and enable transfers to SLO Regional Transit Authority buses for regional employees (Public Works, Administration).
Commute 2.5 – Evaluate and if feasible provide discounted charging rates for employees at public-facing City-owned electric vehicle charging stations (Public Works, Administration).
Commute 2.6 – Explore the feasibility of creating a parking pass cash out incentive for employees that opt-out of having a City-funded parking pass (Human Resources, Public Works, Administration).
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
27 2027-29
Financial
Plan
Commute 3.1 – Organize another year-long campaign focused on low-carbon employee commutes in 2028 with the goal of 75% of total City employees logging at least one sustainable commute on iRideShare each month (Administration, Public Works).
Commute 3.2 – Evaluate staff commute habits and reevaluate strategic approach to achieving sector objectives (Administration, Public Works, Human Resources).
Sector Emissions Forecast
The Employee Commute sector focuses on emissions from vehicle miles traveled (VMT) used by City employees to travel to and from work. Figure 9 shows the business-as-usual scenario for employee commute emissions compared to forecasted emissions because of implementing the sector’s 2025-2029 emission reduction actions, described above. In 2030, emissions are expected to decrease by 460 MTCO2e relative to 2022, or approximately 52%.
Figure 9. Employee Commute Emissions Inventory and Forecast, 2019-2030 -
500
1,000
1,500
2,000
2,500
3,000
3,500
MTCO2e
Reduction Measure Forecast (MTCO2e) Business as Usual Forecast (MTCO2e)
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
28 3.4 Solid Waste
Strategy Overview
The City’s emissions from solid waste are primarily driven by organic waste that is incorrectly sorted by staff into the designated indoor container. When organic waste like food scraps, yard waste, and paper is sent to the landfill, it decomposes and emits methane, a potent greenhouse gas.
To reduce this pollutant, CA Senate Bill 1383 was passed requiring the diversion of food scraps from the landfill by placing it in a “green bin”. SB 1383 implementation was a major driver of action since the adoption of the 2021 LBE.
In 2024, the City completed its Municipal Waste Reduction Plan, with the goal of reducing waste generation and
increasing landfill diversion to 90%. To be successful, the City will increase its efforts on education and outreach to support employee behavior change alongside completing
strategic improvements to waste infrastructure across
facilities. Similar to Employee Commute, the Solid Waste sector is driven by behavior change and presents an opportunity to lead by example and develop pilot waste reduction programs that can be duplicated by businesses, residents, and other organizations in the community.
Progress
Emissions Estimate
As part of the 2025 LBE, the City identified a more accurate way to inventory emissions than the method used in the 2021 LBE GHG inventory. The City completed this updated inventory for 2019 and 2022, but as a result of these updates, comparison to 2005 is no longer possible. In 2022, City business activities5 produced approximately 161 tons of landfilled waste resulting in the landfilling of 101 tons of organic waste, which generated approximately 180 MTCO2e or 3% of total City operational emissions.
Completed Actions
Municipal Waste Reduction Plan: In May 2024, the Utilities Department completed a Municipal Waste Reduction Plan, which showcases current waste reduction practices and identifies additional initiatives to achieve 90% landfill diversion by 2030.
5 Business activities include materials generated by City staff and sorted into indoor containers, moved to outdoor carts or bins by the custodial team, and then collected by San Luis Garbage. Materials in the landfill bin are taken to the Cold Canyon Landfill, materials in the recycling bin are taken to the Materials Recovery Facility, and materials in the organics bin are taken to the Kanadevia Inova anaerobic digestor.
GOAL: Municipal operations at
City facilities are zero waste as
defined by the Zero Waste
International Alliance (ZWIA).
OBJECTIVES:
1. Achieve 90% landfill diversion
for waste generated from municipal
operations.
2. Recover all methane-emitting
waste (paper, food scraps, yard
waste, wood, etc.) from the landfill
and divert it to the appropriate
recycling facility.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
29 Waste Characterization and Generation Study: The Municipal Waste Reduction Plan includes findings from a Waste Characterization and Generation Study completed by a consultant in 2023. The study determined:
o A benchmark of 30% landfill diversion for City business activities. o Diversion efforts that can be implemented immediately to increase diversion such as requiring proper material separation by custodial staff and providing threestream waste containers to City facilities. o Contamination was observed in all three waste streams, informing targeted outreach efforts.
Special Events Waste Reduction: Staff developed Special Events Guidelines for Cityhosted events incorporating waste reduction tips and reusable food ware requirements. Office Waste Reduction: The City completed several office waste reduction measures including:
o All printers and copiers default to double-sided printing to encourage employees to reduce printer use.
o The City adopted Sustainable Purchasing and Paper Procurement Policies giving preference to recycled content, used, or refurbished goods and complies with SB1383’s procurement requirements for recycled content paper. o The City's Surplus Policy is encouraged and unwanted items are being sold, donated, or given away before being discarded.
o Where waste is necessary, City facilities have been outfitted with properly sized indoor and outdoor trash, recycling, and organics containers with instructional labeling compliant with SB1383.
Landscaping: Grass clippings are left on the
lawn when mowing (“grasscycling”) and all yard
waste generated at City facilities, such as tree
trimmings, are placed in a green waste roll-off
and diverted from the landfill.
Outreach and Education: Ongoing training
with staff and the custodial team is conducted
in the form of newsletters, training videos,
workshops, recycling guidelines, and site visits.
Additionally, the City’s website is current with
accessible information to staff, residents, and
businesses about City waste reduction
programs, ordinances, and state legislation.
Data Collection and Monitoring: Audits are
conducted at indoor and outdoor trash,
recycling, and organics containers at City
facilities to identify fullness levels and
contamination. Staff is using this data to create
department-specific waste reduction and
diversion outreach/recognition programs to
motivate employees to participate in waste
minimization. Staff have also created a tracking
system for each waste stream to monitor waste
reduction and diversion progress.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
30 Emerging Challenges and Opportunities
Pursuing zero-waste operations poses various challenges and uncertainties. Notably, reducing office-based waste is largely dependent on individual employee behavior. Even after the infrastructure and policies are in place, employees must be aware of waste minimization and sorting best practices, dispose of waste in the correct bin, and develop new habits. This reality makes employee buy-in and education a critical component of achieving our waste objectives.
The City has historically implemented operations-based waste reduction policies consistent with state law and launched in-office programs that coincide with community programs, like the distribution of green waste bins across the organization. While any waste diverted from a landfill is a success, prioritizing reduced consumption is the best approach to minimize issues such as recycling contamination and green waste bin under-utilization. The next phase of waste reduction efforts will build upon efforts to divert landfilled waste and reduce consumption, and increasingly focus on the lifecycle impacts of materials as the City strives toward a more circular economy.
Waste Sector Actions
Table 8 provides the actions developed by the Green Team for the Solid Waste sector. The table includes ongoing and administrative tasks, 2025-27 actions, and 2027-29 actions. Some actions within the 2025-27 and 2027-29 Financial Plans represent additional work tasks and need to be budgeted as part of the City’s biannual financial planning process.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
31 Table 8. Solid Waste GHG Reduction Actions
Status GHG Reduction Action Ongoing/Admin
Waste 1.1 – Use periodic surveys, employee networking, Green Team participation, and attendance at City committee meetings to cultivate support for waste reduction among City employees (Utilities).
Waste 1.2 – Conduct periodic waste characterization studies and audits of City containers to monitor changes in waste composition, program success, and to identify new diversion opportunities (Utilities).
Waste 1.3 – Promote and support regional and state legislation developing infrastructure to increase resource recovery efforts (Utilities).
Waste 1.4 – Encourage staff to utilize waste reduction programs such as the Reusable Foodware Program, Sustainable Meeting/Event Checklist, Paper Procurement Policy, Surplus Policy, and Sustainable Purchasing Policy (Utilities). 2025-27 Financial Plan
Waste 2.1 – Reduce paper waste by eliminating paper filing systems and electronically receiving and reviewing building and demolition plans (Community Development).
Waste 2.2 – Identify replicable waste reduction and diversion practices and promote best practices to businesses in the community (Utilities).
Waste 2.3 – Evaluate and amend City landscape maintenance, custodial, and tree trimming contracts to continue to require landfill diversion of City generated green waste and recyclable materials (Public Works, Utilities, Finance).
Waste 2.4 – Identify recycling and/or reuse opportunities for items such as glass lab specimen bottles at the Wastewater Resource Recovery Facility, staplers, markers, compostable plastics, film plastics, latex gloves, and candy/snack wrappers (Utilities).
Waste 2.5 – Continuously assess City facilities for waste stream contamination issues and implement relevant waste container and signage improvements.
Update rental facility recycling guidelines to include detailed program instructions and downloadable temporary signage (Utilities).
Waste 2.6 – Identify ways to recover clean paper towel waste generated in City restrooms (Utilities).
Waste 2.7 – Utilize volunteers for recycling outreach at public events, social media content creation, videography, diversion data analysis, waste characterization studies, and municipal waste reduction initiatives (Utilities). 2027-29 Financial Plan
Waste 3.1 – Redesign office waste receptacle system to promote higher diversion and lower waste generation (Utilities).
Waste 3.2 – Advocate for and support statewide packaging and product design policies that encourage items to be repairable, reusable, fully recyclable/compostable, and less toxic (Utilities).
Waste 3.3 – Create a “Waste Reduction Lifestyle” program for employee participation and attend networking/support meetings (Utilities).
Waste 3.4 – Support and foster efforts to increase the types of materials recoverable at the Materials Recovery Facility and augment the source separated recycling program accordingly (Utilities).
Waste 3.5 – Initiate the discussion on creating better recycling efforts and collection in City parks (Utilities, Public Works, Parks & Recreation).
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
32 Sector Emissions Forecast
The Solid Waste sector focuses on emissions from solid waste disposal as a result of City operations. Figure 10 shows the business-as-usual scenario for solid waste emissions compared to forecasted emissions because of implementing the sector’s 2025-2029 emission reduction actions, described above. In 2030, emissions are expected to decrease by 150 MTCO2e relative to 2022, or approximately 79%.
Figure 10. Solid Waste Emissions Inventory and Forecast, 2019-2030 -
500
1,000
1,500
2,000
2,500
3,000
3,500
2019 2022 2025 2030
MTCO2e
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
33 3.5 Water and
Wastewater
Strategy Overview
As described in Chapter 1 and 2, the emissions from
Utilities buildings, facilities, and fleet are included in those respective sectors. This section provides
information about the new emissions estimates for direct emissions from the Water Resource Recovery Facility
and includes general actions to reduce operational
emissions from the treatment of water and wastewater.
In 2022, emissions related to biogas created as part of the wastewater treatment process accounted for 1,250
MTCO2e. As mentioned above, the 2025 LBE does not
include these direct emissions in the official inventory, but rather includes them here for informational purposes.
If the sector was included in the 2022 inventory, it would account for approximately 19% of total City emissions.
Lead by Example includes a strategic pathway to identify opportunities for emissions reduction actions within the existing regulatory framework in which the Water Treatment Plant (WTP) and Water Resource Recovery Facility (WRRF) operate.
Progress
Emissions Reductions
There are a wide range of direct emissions sources at a wastewater treatment plant. As part of the 2025 LBE, the City has conducted an initial inventory on the source of direct that has the clearest accounting protocol associated with it: direct emissions from biogas. Additional sectors, including Nitrous oxide (N2O) off-gassing from WRRF effluent, may be considered in future inventory years. Table 9 provides the emissions by source and total emissions for WRRF biogas generation for 2019 and 2022.
Biogas is an unavoidable byproduct of the wastewater treatment process and is nearly entirely composed of the greenhouse gases carbon dioxide (CO2) and methane (CH4). At the WRRF, biogas is combusted in 1) a co-generation engine that produces electricity that is used on site, and 2) a flare. When CH4 is combusted, it converts to the less impactful climate pollutant, CO2.
Emissions from biogas include the following:
GOAL: The City minimizes direct
emissions and net energy consumption
from the treatment of water and
wastewater to the maximum extent
feasible.
OBJECTIVES:
1. Encourage research and
innovation into the reduction of
direct emissions from the
treatment of wastewater and
related combustion of biogas.
2. Continue evaluating the full
scope of greenhouse gas
emissions produced by the
treatment of wastewater.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
34 1. Fugitive emissions from incomplete combustion – some amount of CH4 does not combust and leaks directly to the atmosphere.
2. Direct emissions from combustion – release of CO2 to the atmosphere due to complete combustion
3. Fugitive emissions from leakage - leakage of biogas (CO2 and CH4) to the atmosphere due to pre-combustion system leaks.
Table 9. Emissions by Source, WRRF biogas, 2019 and 2022 Source 2019 2022
Fugitive emissions from incomplete combustion 830 890
Direct emissions from combustion 320 350
Fugitive emissions from system leakage 80 10
Total 1,230 1,250
Completed Actions
Water Resource Recovery Facility (WRRF)
Upgrades: The WRRF is finalizing an upgrade
that allows it to maximize the utilization of onsite tanks to produce methane gas to run an engine that powers a generator. The existing
generator, installed in 2015, is expected to
produce more than 150 kW of power. These
tanks will be used to provide power and reduce
the need for off-site electricity generation.
Studies are underway to evaluate the usage of
surplus biogas production, which is expected to
increase in 2025 when the project is completed.
The WRRF also recently replaced chemical
disinfection with UV technology, which reduces
the negative environmental and embodied GHG
emission impacts of industrial chemicals but
has resulted in greater onsite electricity use.
This change was driven by new regulatory
requirements.
Wastewater Collection System
Improvements: Staff have replaced over 100
private sewer laterals since the adoption of the
2021 LBE, which has successfully prevented
stormwater from infiltrating the sewer system,
and thereby reduced the amount of water the
WRRF must process and related emissions.
Battery at the Water Treatment Plant: Through the statewide Self-Generation Incentive Program (SGIP), staff have successfully installed a 644 kWh Tesla battery pack at the Water Treatment Plant at no cost to the City. This project has been operating since
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
35 October 2023 and provides low-carbon backup power for up to seven hours, reduces emissions, and has lowered the facility’s energy costs.
Emerging Challenges and Opportunities
Wastewater recovery is an essential function of the City and operates under strict regulatory standards. New regulatory standards are requiring the WRRF to phase out its chemical disinfection processes and construct a more effective and less environmentally impactful technology (UV disinfection) that requires greater on-site energy use. This transition from chemical-intensive to energy-intensive disinfection at the WRRF reduced offsite emissions from the transport of physical chemicals. The WRRF is currently partnered with PG&E and the U.S.
Department of Energy to explore opportunities for additional efficiency measures, including the expansion of on-site energy production and optimization of existing and future facilities currently under construction. Staff are committed to considering feasible avenues for reducing emissions while maintaining high standards of operation.
Water & Wastewater Sector Actions
Table 10 provides the reduction measures developed by the Green Team for the Water and Wastewater sectors. The table includes ongoing and administrative tasks, 2025-27 actions, and 2027-29 actions. Some actions within the 2025-27 and 2027-29 Financial Plans represent additional work tasks and need to be budgeted as part of the City’s biannual financial planning process.
Table 10. Water and Wastewater GHG Reduction Actions
Status GHG Reduction Action Ongoing / Admin
Water 1.1 – Continue to encourage a culture of innovation in the Utilities Department by integrating innovation into the staff goal setting and performance evaluation process (Utilities).
Water 1.2 – Establish regular cross-division Water and Wastewater meetings to encourage better teamwork, innovation, and strategic planning (Utilities). 2025-27 Financial Plan
Water 2.1 – Continue to reduce inflow and infiltration into the wastewater collection system through capital replacement of gravity sewer mains and private sewer lateral programs, resulting in less wastewater to pump and treat (Utilities).
Water 2.2 – Explore on-site energy generation opportunities at the Water Treatment Plant while continuing to invest in efficiency (Utilities).
Water 2.3 – Complete the Water Treatment Plant Infrastructure Renewal Strategy, which shall include short-term (0-5 year) actions and capital projects to optimize facility operations and reduce average and peak energy demands (Utilities).
Water 2.4 – Develop and utilize tools to optimize water resources to reduce capital expenditures and energy associated with the transmission and treatment of water (Utilities).
Water 2.5 – Initiate a leak detection program to increase efficiency and reduce water loss using hydraulic modeling and implement a smart water meter program to detect and correct leaks (and reduce emissions from manual meter reading) (Utilities).
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
36 2025-27 Financial Plan
Water 2.6 – Continue to optimize and explore the expansion of onsite energy generation at the Water Resource Recovery Facility to reduce external energy demand and subsequent electricity purchases through an investment grade audit (IGA) or similar assessment program (Utilities).
Water 2.7 – Study pretreatment options in the wastewater collections system to reduce energy demands at the Water Resource Recovery Facility (Utilities).
Water 2.8 – Explore the potential for accepting additional waste streams at the WRRF to reduce regional transportation emissions and increase onsite energy production (Utilities).
Water 2.9 – Collaborate across departments to develop a City-wide power monitoring platform to increase data collection and decision-making abilities (see Energy 2.3) (Utilities, Administration).
Water 2.10 – Explore natural treatment solutions to augment treatment performance and reduce energy requirements in collaboration with California Polytechnic State University, San Luis Obispo (Utilities).
Water 2.11 – Support a regional biosolids cooperative to enable beneficial uses of biosolids in local markets and landscapes (see Natural Solutions 2.11) (Utilities, Administration).
2027-29 Financial Plan
Water 3.1 – Continue to optimize onsite energy generation at the Water Resource Recovery Facility to reduce external energy demand and subsequent electricity purchases (Utilities)
Water 3.2 – Research commercially available technology that could reduce emissions from the combustion of biogas at the Water Resource Recovery Facility, and plan for implementation of a linear co-generator if feasible (Utilities).
Water 3.3 – Continue to implement the Water Treatment Plant Infrastructure Renewal Strategy’s short-term actions and capital projects (Utilities).
Water 3.4 – Reduce the irrigation of non-functional turf to reduce the demand for potable water treatment (Utilities).
Sector Emissions Forecast
The Water and Wastewater sector focuses on emissions from the wastewater treatment process.
The methane emissions from this sector are a direct product of the volume of biogas created during the treatment process. The City expects this volume of biogas to increase by at approximately 20% through 2030 resulting in an emissions increase of 250 MTCO2e resulting in a 2030 total of 1,500 MTCO2e.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
37 3.6 Natural Solutions
Strategy Overview
The Open Space lands owned or managed by the City
of San Luis Obispo present a significant opportunity to offset operational emissions by sequestering carbon in
living ecosystems and soil. Strategic investments in the Urban Forest and the City’s Greenbelt can store carbon
while benefitting the community through the
conservation of natural resources, maintenance of
ecosystem services, access to passive recreational
opportunities, and enhanced climate resilience.
Healthy and resilient living plants and soils reliably draw down carbon from the atmosphere. Many of the
strategies for ecosystem-based carbon sequestration –
tree planting, restoration of native perennial grasses, regenerative grazing, compost and biochar application,
riparian restoration, targeted prescribed and cultural
burning, and the installation of beaver dam analogs –
can be implemented as part of a holistic management
framework. Through the actions in the Natural Solutions sector, the City can measurably offset local emissions, support climate resilience, and demonstrate leadership in this emerging field.
Progress
Sequestered Emissions
Each Natural Solutions activity included in the Lead by Example inventory has an associated modeled emissions sequestration factor per unit based on industry standard modeling tools, such as COMET-Planner6. However, given the heterogeneity of soils, weather, and ecosystem dynamics – it is important to note that these models point at a rough average across landscapes rather than an informed measurement of the amount of carbon sequestered through a particular tree planting or restoration project. To verify these calculations, the City is conducting scientific monitoring for projects to better understand whether actual carbon sequestered is aligning with the projections from landscape-scale models.
Further, as some of the restoration techniques being implemented by the City are less studied than others, such as the installation of beaver dam analogs, these Natural Solutions actions were not included in the inventory due to lack of industry standards for carbon modeling. The sequestered emissions from Natural Solutions shown in Table 11 (below) represents a
6 COMET-Planner can be found at: https://comet-planner-cdfahsp.com/.
GOAL: The City optimizes carbon
sequestration and the resilience of
existing carbon stocks within the City’s
Greenbelt and Urban Forest system.
OBJECTIVES:
1. The City has a healthy multibenefit Urban Forest system that increases local carbon
sequestration.
2. City open spaces are managed
with regenerative practices to
sequester carbon and increase
resilience.
3. The City’s landscaping practices
are climate friendly and utilize
compost from the regional
anaerobic digester.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
38 conservative and defensible estimate of carbon stored in living systems due to City operations and programs.
Table 11. Carbon Sequestration Resulting from Natural Solutions Actions (MTCO2e) Activity 2022
Tree Planting -20
Regenerative Grazing and Grassland Restoration -10
Compost Application -260
Total -290
Completed Actions
Successful Tree Plantings: The City has initiated an interdepartmental "Keys for Trees" program in partnership with ECOSLO. Through Keys for Trees the Tourism Business Improvement District (TBID) allocates 1% of their assessment of all hotel revenue in the City towards planting trees in San Luis Obispo. Keys for Trees plants roughly 40 trees per year in City parks, open space, and other locations. As of December 2024, the official 10Tall website, created in partnership with Cal Poly, reports that nearly 3,000 new trees have been planted in both private and public spaces.
City’s First Community Forest Plan: City Council adopted the City’s first Community Forest Master Plan in April 2023. It establishes goals to maintain and expand the urban forest, manage it for sustainability and climate resilience, foster a spirit of collaboration with other agencies and community groups, and educate and involve City residents and visitors. The plan also describes key tasks for improving data, ensuring the “right tree, right place” approach to plantings, strengthening maintenance practices, and reaching the City’s goal of planting 10,000 new trees by 2035.
Improved Urban Forestry Organizational Structure: The City conducted an Urban Forestry Organizational Assessment which provided recommendations to maximize organizational efficacy. Priority recommendations include establishing a pruning cycle performed by external contractors and reestablishing an in-house team that can answer service requests or workorders.
Expanding the SLO Greenbelt and New Open Space Acquisitions: Staff have completed a suite of open space easements within the Froom Ranch Specific Plan area, which includes an area of wetlands, the “Upper Terrace” containing natural springs, wildlife habitat, and numerous rare plants, as well as the future alignment of Froom Creek itself.
Staff continue to pursue additional conservation projects within the Greenbelt. Completed Carbon Farm Plan: With support from the Coastal San Luis Resource Conservation District, the City completed a Carbon Farm Plan in December 2022. The Carbon Farm Plan analyzes two properties: Johnson Ranch Open Space and City Farm SLO. Since completion of the plan the City has successfully implemented carbon farming practices at Johnson Ranch, and City Farm SLO continues to implement recommended practices on the land they lease from the City.
Implementation of Carbon Sequestration and Resilience Open Space Restoration Projects: Staff have organized tree plantings in the urban core and on City open space, spread compost on rangeland, and restored riparian corridors throughout the watershed.
Going forward, 2 grant-funded restoration projects at Johnson Ranch Open Space and
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
39 Bishop Peak will enable the City to continue researching innovative restoration techniques. These efforts on City Open Space will draw down carbon and help the SLO Greenbelt adapt to more frequent droughts, floods, and fires. Reducing Climate Impacts of Landscaping Activities: The City has applied compost from the regional anaerobic digester to parks, landscaping areas, and other City facilities.
Specific applications include the Laguna Lake Golf Course, several community gardens, Emerson Park, as well as organized giveaways for the public. At locations like the golf course, compost application has reduced the City’s dependence on nitrogen fertilizers.
This procurement supports the City’s compliance with SB 1383.
Emerging Challenges and Opportunities
Actions within the Natural Solutions sector need to be responsive to a changing climate. With the frequency and intensity of extreme heat days and wildfire risk expected to increase over time, many areas of San Luis Obispo will be left vulnerable. Due to these risks, the City will need to balance efforts to increase carbon sequestration as it simultaneously works to reduce the threat of catastrophic wildfire and other climate hazards that can release the existing carbon stored in Open Space ecosystems.
In many cases however, carbon sequestration activities offer co-benefits for resilience and community safety. For example, increasing the tree canopy can keep the urban core cooler amid rising extreme heat, and thus is incredibly important to public health and safety alongside other co-benefits. As the region anticipates more frequent extreme heat days, tree planting will be coordinated to maximize cooling and energy efficiency benefits for the areas of San Luis Obispo with the least tree cover and greatest expected heat intensity. The Urban Forest system expansion strategy also includes considerations for tree species which ensures long-term tree success in a changing climate.
Overall, staff are committed to being responsive to changing conditions and will continuously seek opportunities to enhance climate adaptation and resilience co-benefits while pursuing carbon sequestration activities.
Natural Solutions Sector Actions
Table 12 shows the reduction measure actions developed by the Green Team for the Natural Solutions sector. The table includes ongoing and administrative tasks, 2025-27 actions, and 2027- 29 actions. Some actions in the 2025-27 and 2027-29 Financial Plans represent additional work tasks and need to be budgeted as part of the City’s biannual financial planning process.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
40 Table 12. Natural Solutions GHG Reduction Actions
Status GHG Reduction Action Ongoing / Admin
Natural Solutions 1.1 – Convene an interdepartmental staff team to assess, strategize, and implement 10 Tall with representation from Office of Sustainability and Natural Resources, Community Development, Public Works Parks Maintenance, Ranger Services, and Utilities (Community Development).
Natural Solutions 1.2 – Assess open space maintenance and vegetation management needs amid changing climate hazards and allocate sufficient resources to enable community adaptation and ecosystem resilience (Administration, Parks & Recreation, Fire).
2025-27 Financial Plan
Natural Solutions 2.1 – Actively pursue opportunities to purchase open space lands and permanent land conservation agreements in furtherance of the City's Greenbelt Protection Program (Administration).
Natural Solutions 2.2 – Implement the Community Forest Plan and operate a robust tree planting and maintenance program (Community Development, Public Works, Parks & Recreation, Administration).
Natural Solutions 2.3 – Ensure that the City’s tree inventory is accurate and integrates trees planted by key external stakeholders (Community Development, Public Works, Parks & Recreation, Administration).
Natural Solutions 2.4 – Work with community partners to reach the 10 Tall goal of planting 10,000 new trees by 2035. Coordinate 10 Tall community tree giveaways to support tree planting on private property (Community Development, Administration).
Natural Solutions 2.5 – Establish autonomous backcountry tree watering infrastructure to better support the establishments of newly planted trees in City Open Space (Parks & Recreation, Administration).
Natural Solutions 2.6 – Analyze the lifecycle of urban street trees and explore the feasibility of an urban wood reuse program and a large woody biomass solution such as biochar (Community Development, Administration).
Natural Solutions 2.7 – Continue to advance Open Space restoration efforts that sequester carbon among other co-benefits, including restoring wetlands, installing riparian beaver dam analogs, applying compost and biochar to grasslands, and reviving Traditional Ecological Knowledge (Administration).
Natural Solutions 2.8 – Expand high-intensity short-duration grazing and evaluate the feasibility of establishing a year-round goat and sheep flock (Administration).
Natural Solutions 2.9 – Implement the Vegetative Fuels Management Plan to reduce the risk of catastrophic wildfire and preserve existing carbon stocks in the Greenbelt (Fire, Administration, Parks & Recreation).
Natural Solutions 2.10 – Maximize the use of regional anaerobic digester compost for landscape management operations and other municipal uses (Public Works, Utilities).
Natural Solutions 2.11 – In collaboration with the IWMA, expand the application of regional anaerobic digester compost and/or biosolids on private and agricultural lands (see Water 2.11) (Utilities, Administration).
Natural Solutions 2.12 – Establish formal partnerships and processes to continue to bring rigorous evidence-based research, monitoring, and scientific study to Natural Solutions projects within the City and the Greenbelt (Administration).
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
41 Status GHG Reduction Action 2027-29 Financial Plan
Natural Solutions 3.1 – Purchase open space lands and permanent land conservation agreements in furtherance of the City's Greenbelt Protection Program (Administration).
Natural Solutions 3.2 – Continue making progress on the 10 Tall goal (Community Development, Public Works, Parks & Recreation, Administration).
Natural Solutions 3.3 – Leverage best practices in satellite imagery technology to better track the status of the City’s canopy coverage and develop specific metrics for measuring the health and growth of the urban forest (Community Development, Administration).
Natural Solutions 3.4 –Continue to advance restoration efforts in City Open Space that sequester carbon and increase climate resilience, among other co-benefits (Administration).
Natural Solution 3.5 – Implement and scale the Natural Solutions actions evaluated and studied in 2025-27 Financial Plan (Administration).
Sector Emissions Forecast
The Natural Solutions sector focuses on emissions reductions that stem from natural carbon sequestration on City-owned properties. Figure 10 shows the forecasted emissions reductions that result from implementing the sector’s actions, described in the previous section. Table 13 shows the forecasted emissions reductions from different types of natural solutions actions: tree planting; regenerative grazing and grassland restoration; and compost application.
Figure 10. Natural Solutions Sequestration Inventory and Forecast, 2022-2030 Table 13. Natural Solutions Forecasted Emissions Offsets Activity 2022 2025 2030
Tree Planting -20 -60 -110
Regenerative Grazing and Grassland Restoration -10 -20 -30 Compost Application -260 -310 -370
Total -290 -390 -510
-1500
-500
500
1500
2500
3500
2022 2025 2030
MTCO2e
(Sequestered)
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
42 3.7 Procurement,
Budget, and Finance
Strategy Overview
While activities related to Procurement, Purchasing,
and Finance are not directly quantified in the City’s
municipal greenhouse gas inventory, this sector is of
unique importance due to its influence on other
sectors. The way the City spends and invests money
has a direct relationship to greenhouse gas
emissions. The City has historically integrated climate and sustainability considerations into financial policy on an ad hoc basis per Council direction, like the
Municipal Code Environmentally Preferred
Purchasing Policy adoption in 1990 (updated in 2015
and 2018).
Lead by Example includes a strategic pathway to
identify opportunities to formally integrate climate
considerations across procurement, budgeting, and
finance activities and purchasing programs.
Integrating climate considerations and priorities into
the City’s financial operations provides the foundation for the broader transition to carbon neutral City
operations across all sectors.
Progress
Completed Actions
Integrating Climate Considerations into Financial Decisions: On June 6, 2023, City Council adopted the 2023-25 Financial Plan. The plan’s sixth objective “Integrate climate risk and climate action considerations throughout all financial decisions” and Item C of the Long-term Financial Planning section (see below), provide budgeting guidance related to sustainability, resilience, and diversity, equity, and inclusion. Item C. Consideration of Climate Risk and Climate Action: “The City is aware of the increasingly severe and frequent natural, economic, and social disruptions presented by a rapidly changing climate. The City is also aware of the financial benefits (e.g., reduced operational costs, prudent asset management, access to green bonds, etc.) of managing climate risk and GOAL: The City supports and accelerates
achieving the carbon neutrality goal
through procurement, budget, investment,
and finance processes.
OBJECTIVES:
1. Establish sustainability criteria to
guide vendor selection and other
procurement activities.
2. Continue using Lead by Example
criteria to guide budget development
and selection of Capital
Improvement Projects.
3. Continue implementing the City’s
Environmental Social Governance
(ESG) and Socially Responsible
Investment (SRI) policies.
4. Establish approach to enhancing
circularity in City procurement and
operations.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
43 orienting towards a carbon neutral municipal operations and community. The City will include climate risk and climate action considerations in its long-term financial planning.” Integrating Climate Considerations into the CIP Process: The City initiated an effort to quantify climate emissions and resilience impacts of Capital Improvement Plan (CIP) projects. Given the wide variety of CIP projects, an effective quantification system was deemed infeasible and instead, staff created a qualitative section in the CIP project proposal template, requiring that internal project sponsors include information about how the project is aligned with the Lead by Example Plan. Additionally, sustainability staff participated on the CIP steering committee and successfully integrated sustainability and equity criteria into the CIP evaluative criteria to ensure that all decisions are made with climate and equity in mind.
Updated RFP Template for Goods and Professional Services: Staff have updated the purchasing policy manual to include the Climate Action Plan in all City-issued Request for Proposals (RFP). The City’s RFP process evaluates efforts bidders have taken to reduce emissions within their operations and asks how sustainability is considered during project implementation.
Emerging Challenges and Opportunities
Staff have begun integrating qualitative, high-level considerations and prompts into purchasing and budget approval processes to frame the LBE carbon neutrality target and sector goals in the context of financial activities. Further aligning purchasing decisions across departments with the City’s climate goals will require employee education and accountability measures, including ongoing reporting on the City’s environmentally preferrable purchasing activity.
One structural challenge facing the City is its decentralized purchasing structure, wherein a large number of staff across departments make uncoordinated purchases. While this type of purchasing structure is typical for a city the size of San Luis Obispo, there is a lack of strong case studies among peer cities for how to formally integrate quantitative climate and sustainability metrics into financial decision-making processes. This space is rapidly emerging, however, as more municipalities aim to align financial policies and procedures with climate goals. Staff are committed to evaluating new opportunities to integrate climate metrics broadly across financial activities as the 2025 LBE is implemented.
Procurement Sector Actions
Table 14 shows the reduction measure actions developed by the Green Team for the Procurement, Budget, and Finance sector. The table includes ongoing and administrative tasks, 2025-27 actions, and 2027-29 actions. Some actions within the 2025-27 and 2027-29 Financial Plans represent additional work tasks and need to be budgeted as part of the City’s biannual financial planning process.
CITY OF SAN LUIS OBISPO LEAD BY EXAMPLE
44 Table 14. Procurement, Budget, and Finance GHG Reduction Actions.
Status GHG Reduction Action Ongoing / Admin
Procurement 1.1 – Pursue grant funding, government incentives, rebates, tax credits and other external funding to further Lead by Example actions. (Administration).
Procurement 1.2 – Adhere to the Socially Responsible Investments (SRI) policy and integrate environmental, social, and governance (ESG) factors into the City’s investment portfolio and review the ESG risk rating of the portfolio on a quarterly basis (Finance).
Procurement 1.3 – Support a forthcoming cross-departmental Purchasing Working Group by educating purchasing leads and standardizing sustainable purchasing decisions consistent with City policies (Finance, Administration).
Procurement 1.4 – Participate in regional and state level networks to learn best practices and collaborate on sustainable purchasing policies and programs applicable to decentralized purchasing organizations (Finance, Administration). 2025-27 Financial Plan
Procurement 2.1 – Continue identifying, developing, and implementing ways to align the City’s Capital Improvement Program with Council-adopted climate goals (Administration, Public Works).
Procurement 2.2 – Update and advance a climate and equity budgeting approach for the 2025-27 Financial Plan through the CIP steering committee. Amend the City’s Standard Specifications and Engineering Standards and CIP manual to promote consistency with Council-adopted climate goals. Include standard language for apprenticeships for CIP projects that want to take advantage of Federal Tax Rebate adders (Administration, Public Works).
Procurement 2.3 – Update the City’s Purchasing Policy to establish spend categories for goods and professional services, directly align with high-impact Lead by Example actions, and incorporate third-party certifications supported by the Sustainable Purchasing Leadership Council (Finance, Administration).
Procurement 2.4 – Establish a sustainable purchasing program that provides training to all employees about updates to the purchasing policy (Procurement 2.1, and 2.3) and leverages best practices for accountability recommended by other decentralized purchasing operations (Finance, Administration).
Procurement 2.5 – Update the Council-adopted sustainability criteria for procurement contracts to be directly aligned with Council’s adopted Lead by Example goals (Finance, Administration).
Procurement 2.6 – Provide clear guidance and training to City employees on how to incorporate Government Code 4217 into energy-efficient City projects and purchases (Administration, Public Works).
Procurement 2.7 – Assess the feasibility of pursuing a municipal charter amendment to clarify the City’s ability to take advantage of flexible procurement pathways available under state law, including design-build (City Attorney, Public Works, Administration).
Procurement 2.8 – Establish standard processes for applying for grants, rebates, incentives, and tax credits, as well as for reserving revenues from these sources for reinvestment in Lead by Example actions (Administration, Public Works, Finance).