Agenda packet — San Luis Obispo City Council, May 20, 2025 (part 4 of 4)

afternoon from 1 PM – 4 PM. If any of these times work for you please let me know, or we can schedule something for next week.

Best,
Aaron Anderson
805-540-4019 cell
From: slohappy2 <[email protected]>
Sent: Tuesday, November 14, 2023 3:35 PM
To: Anderson, Aaron <[email protected]>
Subject: Sidewalk letter receipt and extension request.

This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.

Dear Aaron Anderson,
We are writing this letter for a few reasons:

1. To acknowledgement receipt of your sidewalk letter for 867 Mission Street, San Luis Obispo, CA 93405

2. Ask for clarification from your department, as we do not agree that our sidewalk “endangers persons or property” nor does it “interfere with public convenience.” We would like to request a meeting, on location, with a representative from your department to better understand the definitions, and or standards, by which our sidewalk is measured. Please call or write us regarding dates and times of availability for a department representative. (see contact information below)

3. To propose alternate timeframes for consideration if it is determined that repairs must be made. The timelines proposed by your office are short given the time of year, scope of work, and cost involved. We would like to request the maximum timeframe postponement.

4. To point out that our driveway is shared with a neighbor and coordination with another family will certainly cause delays.

Would you also please confirm receipt of this email so we know you received this message.

Respectfully,
Kalvin and Cynthia Kelley
(805) 458-7291

Page 473 of 565 ends

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Page 475 of 565 ends

Page 476 of 565 ends

Public Works Department
919 Palm St. Specification Number: 1000199
San Luis Obispo, CA Task Order No:
93401-3218
Location
1 Contingency
*Total
*For cost in excess of $100,000 attach City Manager Report approving purchase.

Streets and Sidewalk Maintenance JOC - AUTHORIZATION
City of San Luis Obispo
Task Order Details
Work Order No. Nearest Address Description
867 & 875 Mission Driveway Replacement
Replacement of Driveway and sidewalk, creating ada compliance.

Description of Project:

Extra Work $ -
$ 22,390.78
$ 3,731.80
Unit Price Work $ 18,552.50
Asphalt Material $ 106.48
Estimated Costs

Page 477 of 565 ends

Item No. Item Description
Unit of
Measure Unit Price
Estimated
Quantity
Estimated
Cost
Actual
Quantity Final Cost
1CCO1 Edge Grind SQFT 10.25 $ $ - $ -
2CCO1 1.75" Thin Maintenance Overlay SQFT 13.33 $ $ - $ - 3CCO1 2” AC Grind & AC Overlay-1/2'' Aggregate SQFT 41.00 $ $ - $ - 4CCO1 6” AC Pavement - Excavation & Restoration SQFT 9.23 $ $ - $ - 5CCO1 10” AC Pavement - Excavation & Restoration SQFT 13.33 $ $ - $ - 6CCO1 8” PCC with 3” max AC Cap - Excavation & Restoration SQFT 29.73 $ 50 1,486.25 $ $ - 7CCO1 Class II Aggregate TON 87.13 $ $ - $ -
8CCO1 Trench Backfill Sand TON 76.88 $ $ - $ -
9CCO1 AC Dike - Caltrans A87B LF $ 23.58 $ - $ -
10CCO1 Pavement Reinforcing Fabric SQYD 71.75 $ $ - $ - 11CCO1 Geo Textile Grid SQYD 51.25 $ $ - $ -
12CCO1 Fog Seal SQYD 25.63 $ $ - $ -
13CCO1 Pavement Marking-Caltrans A24 SQFT 18.45 $ $ - $ - 14CCO1 12'' White Line Limit Line LF $ 20.50 $ - $ -
15CCO1 Traffic Stripe-Caltrans A20A Detail 1 LF $ 20.50 $ - $ - 16CCO1 Traffic Stripe - Caltrans A20A Detail 2 LF $ 20.50 $ - $ - 17CCO1 Traffic Stripe - Caltrans A20A Detail 8 LF $ 20.50 $ - $ - 18CCO1 Traffic Stripe - Caltrans A20A Detail 9 LF $ 20.50 $ - $ - 19CCO1 Traffic Stripe - Caltrans A20B Detail 22 LF $ 23.58 $ - $ - 20CCO1 Traffic Stripe - Caltrans A20D Detail 29 LF $ 23.58 $ - $ - 21CCO1 Traffic Stripe - Caltrans A20D Detail 38 LF $ 23.58 $ - $ - 22CCO1 Traffic Stripe - Caltrans A20D Detail 39 LF $ 23.58 $ - $ - 23CCO1 Traffic Stripe - Caltrans A20D Detail 39A LF $ 23.58 $ - $ - 24CCO1 Reflective Pavement Marker-All Types EA 35.88 $ $ - $ - 25CCO1 Hi-Vis-Crosswalk-STD 7350 LF $ 307.50 $ - $ -
26CCO1 Bike Lane Buffer LF $ 30.75 $ - $ -
27CCO1 Green Bike Lane Coating-STD 7360 SQFT $ 51.25 $ - $ - 28CCO1 Remove Traffic Stripe LF $ 15.38 $ - $ -
29CCO1 Remove Pavement Marking SQFT 15.38 $ $ - $ -
30CCO1 Remove & Replace Sidewalk - Std. 4110 (Area Under 60 SQFT) SQFT 71.75 $ 50 3,587.50 $ $ - 31CCO1 Remove & Replace Sidewalk - Std. 4110 (Area - 60 to 180 SQFT) SQFT 61.50 $ $ - $ - 32CCO1 Remove & Replace Sidewalk - Std. 4110 (Area - over 180 SQFT) SQFT 51.25 $ $ - $ - 33CCO1 Remove & Replace Curb and Gutter - Std. 4030 LF $ 92.25 $ - $ - 34CCO1 Remove & Replace Curb Ramp - Std. 4440 SQFT 24.60 $ $ - $ - 35CCO1 Remove & Replace Cross Gutter - Std. 4310 SQFT 205.00 $ $ - $ - 36CCO1 Remove & Replace Driveway Ramp - Std. 2110,2111,2115,2116 SQFT 35.88 $ 250 8,968.75 $ $ - 37CCO1 Mission Style PCC Coloring and Salt Finish SQFT 6.15 $ $ - $ - 38CCO1 Mission Style Tile Installation per Std. 4220 LF $ 71.75 $ - $ - 39CCO1 Single Mission Tile Installation - Std. 4220 EA 82.00 $ $ - $ - 40CCO1 Replace Truncated Domes - Std. 4440 SQFT 71.75 $ $ - $ - 41CCO1 Repaint Curb LF $ 6.15 $ -
42CCO1 Furnish & Install Metal Post - Std. 7210 EA 666.25 $ $ - $ - 43CCO1 Furnish & Install Metal Post - Std. 7215 EA 717.50 $ $ - $ - 44CCO1 Furnish and Install Sign EA 512.50 $ $ - $ -
45CCO1 Reconstruct Guardrail - Caltrans A77A1 LF 512.50 $ $ - $ - 46CCO1 Furnish and Install Tree Well - Std. 8130, 4'x4' EA 5,125.00 $ $ - $ - 47CCO1 Furnish and Install Tree Well - Std. 8130, 5'x5' EA 5,945.00 $ $ - $ - 48CCO1 Furnish and Install Tree Well - Std. 8130, 6'x6' EA 7,175.00 $ $ - $ - 49CCO1 Enlarge Tree Grate Opening EA 256.25 $ $ - $ -
50CCO1 Catch Basin - Std. 3350 EA 15,375.00 $ $ - $ -
51CCO1 Catch Basin - Std. 3355 EA 18,450.00 $ $ - $ -
52CCO1 Catch Basin - Std. 3355A EA 12,300.00 $ $ - $ -
53CCO1 Catch Basin - Std. 3360 EA 18,450.00 $ $ - $ -
54CCO1 Adjust Utility Cover - Std. 6040 EA 768.75 $ $ - $ - 55CCO1 Manhole Frame and Cover Replacement - Std. 6040 EA 2,562.50 $ $ - $ - 56CCO1 Manhole Replacement - Std. 3530 or 6610 EA 13,325.00 $ $ - $ - 57CCO1 Manhole Coating EA 30,750.00 $ $ - $ -
58CCO1 Construct Well / Cleanout - G5 - Std. 6710 EA 1,230.00 $ $ - $ - 59CCO1 Potholing (Depth - 0’ to 4') EA 666.25 $ $ - $ - 60CCO1 Potholing (Depth - 4' to 8') EA 973.75 $ $ - $ - 61CCO1 Potholing (Depth - 8'+) EA 1,332.50 $ $ - $ -
62CCO1 Pipe Excavation & Restoration (Depth - 0’ to 2.5’) LF 205.00 $ $ - $ - 63CCO1 Pipe Excavation & Restoration (Depth - 2.5’ to 8.5’) Shoring Required LF 410.00 $ $ - $ - 64CCO1 Pipe Excavation & Restoration (Depth - 8.5’+) Shoring Required LF 666.25 $ $ - $ - 65CCO1 Traffic Control - Eng. Std. Appendix G – Fig A HR 133.25 $ $ - $ - 66CCO1 Traffic Control - Eng. Std. Appendix G – Fig B HR 256.25 $ $ - $ - 67CCO1 Traffic Control - Eng. Std. Appendix G – Fig C HR 205.00 $ $ - $ - 68CCO1 Traffic Control - Eng. Std. Appendix G – Fig D HR 256.25 $ $ - $ - 69CCO1 Traffic Control - Eng. Std. Appendix G – Fig E HR 153.75 $ $ - $ - 70CCO1 Traffic Control - Eng. Std. Appendix G – Fig F HR 205.00 $ $ - $ - 71CCO1 Traffic Control - Eng. Std. Appendix G – Fig G HR 205.00 $ $ - $ - 72CCO1 Traffic Control - Eng. Std. Appendix G – Fig H HR 153.75 $ $ - $ - 73CCO1 Traffic Control - Eng. Std. Appendix G – Fig I HR 205.00 $ $ - $ - 74CCO1 Traffic Control - Eng. Std. Appendix G – Fig J HR 205.00 $ $ - $ - 75CCO1 Traffic Control - Eng. Std. Appendix G – Fig K HR 169.13 $ $ - $ - 76CCO1 Traffic Control - Eng. Std. Appendix G – Fig L HR 358.75 $ $ - $ - 77CCO1 Traffic Control - Eng. Std. Appendix G – Fig M HR 133.25 $ $ - $ - 78CCO1 Traffic Control - Eng. Std. Appendix G – Fig N HR 256.25 $ $ - $ - 79CCO1 Traffic Control - Eng. Std. Appendix G – Fig O HR 287.00 $ $ - $ - 80CCO1 Traffic Control - Eng. Std. Appendix G – Fig P HR 102.50 $ 8 $ 820.00 $ - Unit Price Contract Work

Page 478 of 565 ends

81CCO1 Minor Traffic Control HR 76.88 $ 48 3,690.00 $ $ - 82CCO1 Abandon and Grout (E) Sanitary Sewer with Flowable Fill CY 153.75 $ $ - $ - 83CCO1 2" SCH 40 Conduit, 2-Sac Concrete Capped LF $ 61.50 $ - $ - 84CCO1 4" SCH 40 Conduit, 2-Sac Concrete Capped LF $ 66.63 $ - $ - 85CCO1 2" SCH 40 Conduit, City Standard 6035 - Trench Detail LF $ 66.63 $ - $ - 86CCO1 4" SCH 40 Conduit, City Standard 6035 - Trench Detail LF $ 71.75 $ - $ - 87CCO1 Electrical Pull Box, PG&E Type #2 (17"x30"x26") LF 1,025.00 $ $ - $ - 88CCO1
Pexco City Post (EAC Mount), 36'' Height, white w/ 3 Grey retroreflective strips ( or approved equal) LF 256.25 $ $ - $ - 89CCO1
Pexco City Post (EAC Mount), 18'' Height, white w/ 3 Yellow retroreflective strips ( or approved equal) LF 230.63 $ $ - $ - Estimated Cost 18,552.50 $ Actual Cost - $
Estimate
Tons Unit Price Cost 15% Markup Site Total

0.93 100.00 $ $ 92.59 $ 106.48 13.89 $
Estimate Total 106.48 $
Tons Unit Price Cost 15% Markup Ticket Total
$ - $ - $ - $ -
$ - $ - $ - $ -
$ - $ - $ - $ -
$ - $ - $ - $ -
Actual Total - $
Estimate
Est. No. Location Cost
111 Location X $ -
222 Location Y $ -
$ -
Actual
EW No. Location Cost
111a Location X $ -
222b Location Y $ -
$ -
Install B
Task
Actual
Actual Total
Estimated Total
1234 Plant
1234 Plant
1234 Plant
Asphalt Concrete Material
Extra Work
Ticket Number and Plant
1234 Plant
Install A
Install B
Task
Install A

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Task Order - Paving Estimate
Location
Work
Order Address Description
No.

Patches L1
(ft) W1 (ft) L2 (ft) W2 (ft) L3 (ft) W3 (ft)
Area
(SF)
AC Depth
(in) PCC/AC
Edge
Grind
(SF)
Reinforcing
Fabric (SY)
Adjust
Utility
Cover (EA) Tons of AC Adjusted Striping Detail
Striping
(ft/SF/EA)
Traffic Control
#1
Traffic Control
#2 Hours Notes
1 867 Mission Pave Out 25 2 50.0 Yes

1.75 Fog Seal Minor
2 A24 A
6 12" White Line B
10 1 C

50.0 PCC/AC 2 D
8 E
9 F
22 G
29 H
38 I
39 J
39A K
Markers L
Crosswalk M
Bike Lane Buffer N
Green Bike Lane Coating O
Remove Traffic Stripe P
Remove Marking

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Task Order - Concrete Estimate
Location
Work
Order Address Description
No.

Patches
Total
Length
L1 (ft)
Total
Width
W1 (ft)
Tree Well Length
(Deduction)
L2 (ft)
Tree Well Width
(Deduction)
W2 (ft)
Number of
Tree Wells
Other
(Deduction)
L3 (ft)
Other
(Deduction)
W3 (ft)
Area
(ft2)
Mission
Style
Mission
Style Tile
(ft)
Curb and
Gutter (ft)
Curb Ramp
(SF)
Truncated
Domes (SF)
Cross
Gutter
(SF)
Driveway
Ramp (SF)
Repaint
Curb (ft)
1 867 Mission Driveway Replacement 1 10 5 50.0 250
Replacement Tree Wells 50.0 Regular 250
4' Mission
5'
6'
Enlarge

Page 481 of 565 ends

Metal Sign
Posts and Sign
(EA) Traffic Control Hours Notes Cover Page Description Minor 48
P 8
Minor 48
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P 8

Page 482 of 565 ends

From: Randy Treur
To: Stephenson, Nemo
Cc: [email protected]; Cruce, Greg
Subject: Re: Notice to Repair Sidewalk - 875 Mission St. San Luis Obispo Date: Monday, March 31, 2025 12:47:59 PM
Attachments: image001.png
image002.png
image003.png
image004.png
image005.png
image006.png
Hello Nemo,
Congratulations on the birth of your child.

FYI: I am traveling on business this week returning late Friday evening, 4/4.

Greg - If you can be available, I can meet with you on Monday, 4/7. Please advise if this works for you.

Best regards,
Randy Treur
c: (805) 704-5967
On Fri, Mar 28, 2025 at 7:48 AM Stephenson, Nemo <[email protected]> wrote:

Good morning Mr. and Mrs. Treur,
I am writing to follow up about the Notice of Correction (NOC) on the sidewalk adjacent to 875 Mission Street.

When we last spoke, you were going to confirm a date that we could do a meeting onsite. I have not received any correspondence from you on that meeting.

I am now on paternity leave for a couple weeks. I have Greg Cruce on this email who would be happy to have that meeting with you during my absence. Greg is my supervisor and the Deputy Director of Maintenance Operations.

Thanks,
Nehemiah Stephenson

Page 483 of 565 ends

Nemo Stephenson
Maintenance Superintendent
City of San Luis Obispo
Public Works
Signals and Streets
25 Prado Road, San Luis Obispo, CA 93401-7314
E [email protected]
T 805.783.7813
C 805.439.7016
slocity.org
Stay connected with the City by signing up for e-notifications From: Stephenson, Nemo
Sent: Monday, March 17, 2025 2:35 PM
To: Randy Treur <[email protected]>; [email protected] Cc: Cruce, Greg <[email protected]>
Subject: RE: Notice to Repair Sidewalk - 875 Mission St. San Luis Obispo Hello Randy,
Thank you for confirming receipt of the Notice of Correction (NOC) on the sidewalk adjacent to 875 Mission Street.

We would be happy to meet with you at 875 Mission Street. At that time, we will provide a detailed assessment of the necessary repairs with clarity on the NOC.

We know that these types of repairs can be costly and present a financial burden. We can discuss the repair scope and scheduling requirements when we meet with you.

I appreciate the phone call earlier today. During that conversation, you mentioned possibly meeting on Wednesday 3/26 or Thursday 3/27. Let me know at your earliest

Page 484 of 565 ends

convenience, what days and times your available for a meeting.

Thanks,
Nehemiah Stephenson
Nemo Stephenson
Maintenance Superintendent
City of San Luis Obispo
Public Works
Signals and Streets
25 Prado Road, San Luis Obispo, CA 93401-7314
E [email protected]
T 805.783.7813
C 805.439.7016
slocity.org
Stay connected with the City by signing up for e-notifications From: Randy Treur <[email protected]>
Sent: Sunday, March 16, 2025 2:20 PM
To: Stephenson, Nemo <[email protected]>; [email protected] Subject: Notice to Repair Sidewalk - 875 Mission St. San Luis Obispo This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.

Dear Nehemiah,
I hope this message finds you well. My name is Randy Treur, and I am the owner and resident of 875 Mission Street. I apologize for the delay in responding to your recent notice regarding the sidewalk in front of my property. I would like to address the following points:

1. Clarity on Non-Conformances
While the initial notice included a photograph indicating that the sidewalk may appear

Page 485 of 565 ends

cosmetically flawed, it is unclear which specific code violations or non-conformances are being cited. The cracks in the sidewalk are filled, and the surface remains flat, seemingly well under the 0.75-inch standard that I understand is part of the relevant codes or guidelines.

2. Request for Detailed Assessment
The notice from the city appears to rely on a general assessment without providing alternative recommendations or a detailed evaluation of the exact issues. I respectfully request more specific information to better understand any necessary repairs and ensure compliance with city standards.

3. Financial Timing
As we are currently in tax season, this is a challenging time to incur significant additional expenses. I would appreciate any guidance or flexibility you can offer regarding the scheduling and scope of potential repairs.

I am open to discussing this matter further to find a mutually agreeable solution. Please feel free to contact me at (805) 704-5967 at your earliest convenience. Thank you for your time, and I look forward to working with your team toward a positive resolution.

Sincerely,
Randy Treur

Page 486 of 565 ends

Public Works
9l I Palm Skeet. San Luis 0bispo, CA 53401 -321 B
805 781.7200
slocity.org
February IO,2025
Treur Family Trust
875 Mission St.

San Luis Obispo CA, 93405
Subject: Second lnformal Notice to Repair Sidewalk - 875 Mission St., San Luis Obispo Dear Property Owner
The sidewalk and driveway apron adjacent to your property located at 875 Mission St in the City of San Luis Obispo has been identified as a dangerous condition and must be mitigated. The City's Streets Maintenance Program has made temporary repairs; however, you as the adjacent property owner are responsible for the permanent repairs in compliance with the City's Engineering Standards.

The City of San Luis Obispo's Municipal Code identifies the improvements between the street line and property line as being the maintenance responsibility of the adjacent property owner. ' San Luis Obispo Municipal Code 12.16.020 - Property Owner's Responsibility The maintenonce, repoir ond collection of the cost of repoir sholl be governed by the procedure set forth in Division 7, Part 3, Chopter 22 of the Streets ond Highwoys Code of the stote. (Prior code 5 7330.1-)
Public Works Department staff sent you the first lnformal Notice to Correct on IO/t7 /2023, with the request to complete the necessary work within 120 days to the satisfaction of the City. After a review of the file and inspection of the property, staff has noted the conditions have not been corrected.

You shall obtain an Encroachment Permit no later than 4/L/2025 and complete the repairs within 30 days of this of the permit issuance.

A hearing has been added to the 5/20/2025 City Council agenda to seek approval for the necessary work and to pursue reimbursement through a special assessment and lien, should the work not be completed by the above stated date.

Please feel free to contact me with any questions at [email protected]

Page 487 of 565 ends

Sincere ly,
Nehimiah Stephenson
Maintenance Superintendent
Public Works Department
Attachments: Previous Correspondences, Photos, Sidewalk Brochure, Applicable Streets and Highways Code

Page 488 of 565 ends

Areas of less severe damage are completed as the
next priority, working around the City in asysternatic fashion in advance of the paving program. That can mean the sidewalk will not be
replaced for several years. Damage other thanthat caused by street trees needs to be completed by the propefty owner.

Related to sidewalk repair is clearance and
visibility. When is maintenance required?
. Visibility -. When parkway strip shrubbery
interfbres with the ability of a driver to see
pedestrians or approaching traffic, either
fiorn a driveway or an intersection, trimmingof shrubs must be completed by the propeny owner. Shrubs must be trimmed to a
maximum height of 36", for a minimum
distance of 30' fiom an intersection.(Municipal Code 10.60 and 11.16.020) . Walkway and Gutter Clearance * Trimming
of ground cover or shrubs is required whenthe plants extend onto or over the sidewalk, gutter, or street.
o Parkway Strip Condition * All tree stumps'
large rocks, trash and holes rnust be removed
by the property owner. The parkway strip
must be level and holes must be filled and
leveled with dirt or other material.

When is a permit required for landscape
maintenance work?
If the sidewalk or the street must be closed for
the work, a permit is required from Public
Works. Call (805)78 l-701 5 for additional
infbrmation. lf a tree is to be removed, a treeremoval pennit must be obtained. Applicationsfor tree removal are available on the City's web site on the Public Works page www.slocitv.org
or call 78 l-7220 for additional information.
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Maintenance
Property OwnerResponsibilities
Department of Public Works
805-78 r-1220805-781-701s
Rev LI4.l3

Page 489 of 565 ends

'T'he City receives tnany requests from citizens to
nrake repairs to sidewalks. This brochure
provides general information to the public on thissubject.

What is the sidewalk, parkway, and curb and
gutter? 'lhe sidewalk, parkway strip, and curb & gutter are typically rnade of concrete and located next
to the street on the front andlor side portion of
your propefty. The curb and gutter are located at
tlre edge of the sfreet pavement. The sidewalk iseither separated from the curb by a parkway strip, or is located ad.iacent to the curb.Parkways are sometimes planted or filled in with brick or other rnaterials.Who is responsible for maintenance? 'l'he property owner is responsible for properly maintaining this area (see San Luis Obispo
Municipal Code Section 12.16.020 and Streets
and F{ighway Code Division 7, Part 3, Chapter22). This responsibility includes maintenance of darnaged or displaced concrete and abatement ofweeds or debris. While the City rnay be liable for injuries to pedestrians that are determined to
have resulted from a dangerous condition of a
public sidewalk, properly owners should beaware that they rnay also be found liable if it is determined that their negligence caused someone
to be harmed.When should property owners consider doing sidewalk replacement?
Replacement of the sidewalk, curb and gutter
concrete should be considered when one or ntoreof the following exists:
. When there is a vertical difference in height
between sections of the sidewalk or concrete
parkway strip of 3/4" or lnore. . Ifthe concrete has broken apan. o In any instance where the owner has reason
to know that the condition presents a danger
to users. or the owner has observed someone
trip because of damage to the surface.

In addition to darnaged sections of sidewalk, curb
and gutter replacernent is typically required whensidewalks and driveways are replaced, unless the sidewalk is separated frorn the curb by a
parkway. Patching should be cornpleted whenhorizorrtal openings greater than l/2" exist.

What are the options available for completing
the work?
The City recommends construction of curbs,
gutters, and sidewalks in C ity streets beperformed by a properly licensed and insured contractor. A pennit is required for concrete repair. Call (805)781-701-5 for permit requirernents.

Are there inspections and standards for
concrete repair work?
Yes, all work and materials must be in
conformance with the City of San Luis Obispo
Engineering Standards for Public Works
Construction.Before placing any concrete. you must have any tree root renroval approved, and the saw cut,
forrns. and base inspected. After approval, a
City-approved concrete rnix must be used. Thesurface finish must be a light broom finish with score rnarks. After the work is completed, youmust call for a final inspection.

A perrnit is required for all concrete work in the
public right-of-way. Engineering Standards for
construction are available on the City's web site
on the Public Works page www.slocity.org. For
information on obtaining a pennit call (805)781-
7015.ls the property owner responsible for repairs
if the concrete damage is caused by a tree?
The City encourages street trees in front of
residences. (Municipal Code 12.24,010) Theproperty owner is responsible for the maintenance of the street tree but the City will
repair the sidewalk when the concrete has been
damaged by a street tree, as funding is available,and tirrred with the area rotation program.

Concrete damaged by trees other than street trees is the responsibility of the propefty owner.Maintenance, trimrning and replacement of street trees and shrubs is governed by Chapter

12.24.110. 12.24.120 and 12.24.150 of the
MunicipalCode.

What measures should be taken to minimize
concrete displacement by tree roots?
Certain species of trees may raise concrete ifpreventative maintenanr:e is not performed. -lo reduce the chance of future concrete
displacement, trees can be root-pn-rned. Caremust be taken when root pruning to avoid darnaging underground utilities or destabilizingor harming the tree. This work must be completedby a licensed arborist. Also, deep- watering the tree, that is, applying a slow trickle of water
over a 24-hour perrod, encourages deeper root
growth which reduces the chance of sidewalkdamage.
lf a problem is reported to the City, how long
does it take for a repair?
When a report is made to the City, it is entered
in to the work order program. Subject to the
availability of resources and personnel. the Ciry
will atterlpt to review the site within a week of
entry of the work order. If a ternporary repair.such as grinding or ramping the area can bernade, the City will generally attempt to complete that work within two weeks. Severe darrragecaused by a street tree, which cannot be repaired adequately. will be reconstructed as soon asresources and available personnel allow.

Page 490 of 565 ends

Public \lrbrks
919 Patm Street. San Luis Obispo. cA 93401 -321 8
805.7B1 .7200
slocity.or0
October 17,2023
Treur Family Trust
875 Mission St.

San Luis Obispo CA, 93405
Subject: Notice to Correct Sidewalk & Driveway Apron
APN:01L-105-009
Dear Property Owner,
The sidewalk and driveway apron adjacent to your property at 875 Mission St. in the City of San Luis Obispo must be repaired. This is the section of sidewalk at 875 Mission St., and the neighboring driveway apron at 875 Mission St. is considered a dangerous condition that must be mitigated. The condition of the concrete has deteriorated so severely that a temporary repair effort by Public Works staff would fail in a very short time and make the sidewalk more of a hazard. This sidewalk was brought to our attention by a citizen complaint.

The City of San Luis Obispo's Municipal Code identifies the curb, gutter, and sidewalk adjacent to your property as being the maintenance responsibility of the property owner, in this case, Treur Family Trust

72.16.020 Property owner's responsibility - City Municipal Code The mointenonce, repoir, ond collection of the cost of repair sholl be governed by the procedure set forth in Division 7, Port 3, Chapter 22 of the Streets and Highwoys Code of the stote. (Prior code g 7330.1)
The appropriate sections of the Streets and Highway Code are included as an attachment to this letter.

Below are some incremental timeframes to complete the work.

Within 30 calendar days of this letter, you must acknowledge receipt of this letter Within 60 calendar days of this letter, you must submit to the City the necessary repair plans for the issuance of an encroachment permit.

Within 90 calendar days of this letter, you must obtain an encroachment permit from the City to complete the necessary repair work.
a
a
a

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a Within 120 calendar days of this letter, you must complete the necessary repair work to the satisfaction of the City.

This repair work can be costly; if you prefer to propose alternate timeframes for consideration, please submit those in writing to me within 30 calendar days of this letter. Failure to comply with this request could lead to formal Notices to Correct being issued with accelerated repairtimeframes as required by the Streets and Highways Code.

Sincerely,
Aaron Anderson
Acting Streets Maintenance Supervisor
aanderso slocitv.o rs 805-781-4043
Attachments

1.. Attachment l- - streets and Highway code - Division 7 , part 3, chapter 22, Article 2

2. Photos

3. Sidewalk & Parkway Strip Maintenance brochure
STREETS AND HIGHWAYS CODE . SHC
DIVISION 7. THE IMPROVEMENT ACT OF 1911
PART 3. PERFORMING THE WORK
CHAPTER 22. Maintenance of Sidewalks
ARTICLE 2. Repairs
5510. The owners of lots or portions of lots fronting on anv portion of a public street or place when that street or place is improved or if and when the area between the property line of the adjacent property and the street line is maintained as a park or parking strip, shall maintain anv sidewalk in such condition that the sidewa will not endanser oersons or o pertv and maintain it in a cond n which will not interfere with the public convenience in the use of those works or areas save and except as to those conditions created or maintained in, upon, along, or in connection with such sidewalk by any person other than the owner, under and by virtue of any permit or right granted to him by law or by the city authorities in charge thereof, and such persons shall be under a like'duty in relation thereto. 5611. rtion of re tr or in cond n
ns or interfe e in the
sidewalk. the superintendent of streets shall notify the owner or person in possession of the propertv frnntina nn that n nf cr rrh cir{arrrrllz cn n r r+ of ir ronrir tha cidarrrrll, 5612. Notice to repair may be given by delivering a written notice personally to the owner or to the person in possession of the property facing upon the sidewalk so out of repair, or by mailing a postal card, postage prepaid, to the person in possession of such property, or to the owner thereof at his last known

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address as the same appears on the last equalized assessment rolls of such city or to the name and address of the person owning such property as shown in the records of the office of the clerk. 5613. The postal card shall contain a notice to repair the sidewalk so out of repair, and the superintendent of streets shall, immediately upon the mailing of the notice, cause a copy thereof printed on a card of not less than 8 inches by 10 inches in size, to be posted in a conspicuous place on the property. ln lieu of posting a copy of the mailed notice on the property as provided in this section, the superintendent of streets may, not less than seven days nor more than 10 days after the mailing of the first postal card notice, mail an additional postal card, postage prepaid, marked "second Notice," to the person to whom the first postal card notice was addressed. The second notice shall otherwise contain the material required by this article but shall not extend the time for commencing repairs specified in Section 5614. 5514. The notice shall particularlv specifv what work is required to be done, and how it is to be done, and what materials shall be used in the re oair and shall further soecifu that if the reoair is not commenced within two weeks after notice is eiven and dilisentlv and without interruotion orosecuted to comoletion. the suoerintendent of streets shall make such ir. and the cost of the same shall be a lien on the propertv.
5514.t. The legislative body may adopt a resolution determining that bonds shall be issued, and assessments collected and enforced pursuant to Part 5 of this division. ln such event, the notice to repair shall specify that bonds shall be issued to represent the security of the unpaid assessments, payable over a period of not to exceed six years, and shall further recite a maximum rate of interest to be paid on the indebtedness, which shall not exceed 7 percent a year, payable semiannually. 5515. lf the repair is not commenced and prosecuted to completion with due diligence, as required by the notice, the superintendent of streets shall forthwith repair the sidewalk. Upon the written request of the owner of the property facing the sidewalk so out of repair, as ascertained from the last equalized assessment rollof the city, or as shown in the records of the office of the clerk, the superintendent may repair any other portion of the sidewalk fronting on the property that is designated by the owner. The superintendent shall have power to prescribe the form of the written request. The cost of repair work done by request pursuant to this section shall be a part of the cost of repairs for which, pursuant to this chapter, subsequent notices are given, hearings held, and assessment and collection procedures are conducted.
5616. Upon the completion of the repair, the superintendent of streets shall cause notice of the cost of the repair to be given in the manner specified in this article for the giving of notice to repair, which notice shall specify the day, hour and place when the legislative body will hear and pass upon a report by the superintendent of streets of the cost of the repair together with any objections or protests, if any, which may be raised by any property owner liable to be assessed for the cost of such repair and any other interested persons. lf bonds are to be issued, the notice shall also contain the information required by Section 561,4.1,.
56t7. Upon the completion of the repair, the superintendent of streets shall prepare and file with the legislative body a report specifying the repairs which have been made, the cost of the repairs, a description of the real property in front of which the repairs have been made and the assessment against each lot or parcel of land proposed to be levied to pay the cost thereof. Any such report may include repairs to any number of parcels of property, whether contiguous to each other or not.

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5518. Upon the day and hour fixed for the hearing the legislative body shall hear and pass upon the report of the superintendent of streets, together with any objections or protests which may be raised by any of the property owners liable to be assessed for the work of making such repair and.any other interested persons. Thereupon the legislative body may make such revision, correction or modifications in the report as it may deem just, after which, by motion or resolution, the report as submitted, or as revised, corrected or modified, shall be confirmed. The legislative body may adjourn the hearings from time to time. The decisions of the legislative body on all protests and objections which may be made, shall be final and conclusive.

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From: Cruce, Greg
To: Weidler, Hayley
Subject: FW: Notice to Repair Sidewalk - 875 Mission St. San Luis Obispo Date: Wednesday, April 9, 2025 1:44:44 PM
Attachments: 01-22-2013 c2 sidewalk inspection program.pdf image001.png
image002.png
image003.png
image004.png
image005.png
image006.png
Sidewalk Brochure.pdf
Greg Cruce
Deputy Director - Maintenance Operations
Public Works Department
805.781.7264
[email protected]
From: Cruce, Greg
Sent: Wednesday, April 9, 2025 10:23 AM
To: [email protected]
Cc: Gutierrez, Anthony <[email protected]>; Stephenson, Nemo <[email protected]>; Yanez, James <[email protected]>; Nelson, Brian <[email protected]> Subject: RE: Notice to Repair Sidewalk - 875 Mission St. San Luis Obispo Hello Randy,
Thanks for meeting with me earlier this week to discuss the frontage improvements adjacent to your residence at 867 Mission. I wanted to send you the addition information we spoke about and next steps since the brush chipper noise made it hard to communicate.

The attached document is the Council approved Sidewalk Inspection Program, which is used as a guide for identifying repairs/replacements. As I mentioned, cracks and gaps over ½” need to be addressed. In the case of the sidewalk deterioration in front of your residence, it’s been determined the concrete is beyond repair and replacement in conformance with City Standards is necessary.

Next Steps:

On May 20th, 2025, there will be a public hearing before the City Council. Staff will walk Council through the Informal and Formal Notice to Correct (NOC) process and present the specifics on approximately six properties that have been issued notices.

Staff’s recommendation is for Council to authorize staff to issue a Formal Notice to Correct to all properties within the agenda packet, which includes 875 and 867 Mission Street. If Council authorizes staff to issue a Formal NOC, the property would be posted, and a Formal NOC would be sent with a second Formal NOC issued seven days later. If work has not commenced within 14 days after the first Formal

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NOC, the City would complete the work, as required by the Streets and Highway Code.

Once the work is completed, staff would return to the City Council to record the completion of work and total costs. It will be staff’s recommendation for Council to authorize cost recovery, and if approved, an invoice would be sent to the adjacent property owners where the City completed the work. If not paid, the City would lien the property in accordance with the Streets and Highway Code.

A cost estimate has been prepared by the Engineering Division, should the work need to be completed by the City. The estimate to replace the entire approach that serves 875 and 867 Mission Street is $22,390.78, so the approximate cost for the section adjacent to your property is $11,195.39. If a Formal NOC is authorized and the City completes the work, separate work tickets for each property would be initiated to keep costs separate.

Should you choose to hire a private contractor, there is a possibility of completing the work at a reduced cost since prevailing wage would not be required. Also, a full plan set is not required for a licensed contractor to obtain the necessary permit, a site plan and description of work typically suffices with an acknowledgement the work will be completed to City Standards.

I’ll will be on vacation next week, 4/14 – 4/18, and unavailable during this time.

Please let me know if you have any questions.

Sincerely,
Greg Cruce
Deputy Director - Maintenance Operations
Public Works Department
805.781.7264
[email protected]
From: Randy Treur <[email protected]>
Sent: Monday, March 31, 2025 3:46 PM
To: Cruce, Greg <[email protected]>
Cc: Gutierrez, Anthony <[email protected]>
Subject: Re: Notice to Repair Sidewalk - 875 Mission St. San Luis Obispo Sounds good. See you then.

On Mon, Mar 31, 2025 at 2:10 PM Cruce, Greg <[email protected]> wrote:

Hi Randy,
Thanks for the email, we can meet at 11:00 am on 4/7. We’ll see you then.

Greg Cruce

Page 502 of 565 ends

Deputy Director - Maintenance Operations
Public Works Department
805.781.7264
[email protected]
From: Randy Treur <[email protected]>
Sent: Monday, March 31, 2025 1:15 PM
To: Cruce, Greg <[email protected]>
Subject: Re: Notice to Repair Sidewalk - 875 Mission St. San Luis Obispo Hi Greg,
Thanks for the quick response. I can be available from 9:30am - 11:30am, next Monday, on 4/7. You can send a text when you are on your way. Let me know if some other time is preferred.

On another note. I am doing some landscaping and need to have some DG dropped. I would like to drop on Friday and would then move it on Saturday. If dumped in the street, in front of my house, will I need an Encroachment Permit? Thanks for your help.

Randy Treur
c:(805) 704-5967
On Mon, Mar 31, 2025 at 12:50 PM Cruce, Greg <[email protected]> wrote:

Hello Randy,
I have good availability on Monday, 4/7 before 3:00 pm. Please let me know a time that works for you and we’ll meet on-site.

Thanks,
Greg Cruce
Deputy Director - Maintenance Operations
Public Works Department
805.781.7264
[email protected]
From: Randy Treur <[email protected]>
Sent: Monday, March 31, 2025 12:48 PM
To: Stephenson, Nemo <[email protected]>
Cc: [email protected]; Cruce, Greg <[email protected]> Subject: Re: Notice to Repair Sidewalk - 875 Mission St. San Luis Obispo

Page 503 of 565 ends

Hello Nemo,
Congratulations on the birth of your child.

FYI: I am traveling on business this week returning late Friday evening, 4/4.

Greg - If you can be available, I can meet with you on Monday, 4/7. Please advise if this works for you.

Best regards,
Randy Treur
c: (805) 704-5967
On Fri, Mar 28, 2025 at 7:48 AM Stephenson, Nemo <[email protected]> wrote:

Good morning Mr. and Mrs. Treur,
I am writing to follow up about the Notice of Correction (NOC) on the sidewalk adjacent to 875 Mission Street.

When we last spoke, you were going to confirm a date that we could do a meeting on-site. I have not received any correspondence from you on that meeting.

Thanks,
Nehemiah Stephenson
Nemo Stephenson
Maintenance Superintendent
Public Works
Signals and Streets
25 Prado Road, San Luis Obispo, CA 93401-7314
E [email protected]
T 805.783.7813
C 805.439.7016

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slocity.org
Stay connected with the City by signing up for e-notifications From: Stephenson, Nemo
Sent: Monday, March 17, 2025 2:35 PM
To: Randy Treur <[email protected]>; [email protected] Cc: Cruce, Greg <[email protected]>
Subject: RE: Notice to Repair Sidewalk - 875 Mission St. San Luis Obispo Hello Randy,
Thank you for confirming receipt of the Notice of Correction (NOC) on the sidewalk adjacent to 875 Mission Street.

We would be happy to meet with you at 875 Mission Street. At that time, we will provide a detailed assessment of the necessary repairs with clarity on the NOC.

We know that these types of repairs can be costly and present a financial burden.

We can discuss the repair scope and scheduling requirements when we meet with you.

I appreciate the phone call earlier today. During that conversation, you mentioned possibly meeting on Wednesday 3/26 or Thursday 3/27. Let me know at your earliest convenience, what days and times your available for a meeting.

Thanks,
Nehemiah Stephenson
Nemo Stephenson
Maintenance Superintendent
Public Works
Signals and Streets
25 Prado Road, San Luis Obispo, CA 93401-7314
E [email protected]
T 805.783.7813
C 805.439.7016
slocity.org
Stay connected with the City by signing up for e-notifications

Page 505 of 565 ends

From: Randy Treur <[email protected]>
Sent: Sunday, March 16, 2025 2:20 PM
To: Stephenson, Nemo <[email protected]>; [email protected] Subject: Notice to Repair Sidewalk - 875 Mission St. San Luis Obispo This message is from an External Source. Use caution when deciding to open attachments, click links, or respond.

1. Clarity on Non-Conformances
While the initial notice included a photograph indicating that the sidewalk may appear cosmetically flawed, it is unclear which specific code violations or non-conformances are being cited. The cracks in the sidewalk are filled, and the surface remains flat, seemingly well under the 0.75-inch standard that I understand is part of the relevant codes or guidelines.

Sincerely,
Randy Treur

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counci ljacenaanepont

C I T Y O F S A N L U I S O B I S P O
FROM : Daryl Grigsby, Director of Public Works
Prepared By : Jennifer Rice, Administrative Assistant I SUBJECT : ADOPTION OF A SIDEWALK INSPECTION PROGRAM FOR THE CITY OF

SAN LUIS OBISP O

RECOMMENDATIO N
Adopt a Sidewalk Inspection Program for the City of San Luis Obispo .

DISCUSSION
The Public Works Department has an established practice of inspecting the City's sidewalks on a regular basis . This inspection enables the City to proactively repair damaged sidewalk panels an d thus enhance public safety . Every two to three years, California Joint Powers Insurance Authorit y CJPIA) conducts a risk management evaluation for the City of San Luis Obispo and provide s recommendations based on those findings . During a review, the CJPIA recommended that the Cit y formally adopt its Sidewalk Inspection Program ( Attachment 1).

Adoption of such a program reduces risks of trip and fall incidents and injury to residents an d visitors as a result of displaced sidewalks . Regular inspections, reporting defects, and timely repair s constitute a Best Management Practice relative to sidewalk maintenance . This program will provide additional information that will be helpful to property owners and the City in terms o f prioritizing repairs ; however, it does not eliminate the property owner' s responsibility to maintai n sidewalks on their property per San Luis Obispo Municipal Code Section 12 . 16 .020 and Streets and Highway Code Division 7, Part 3, Chapter 22 (Attachment 2, 3, and 4).

The proposed guideline documents standard instructions for conducting sidewalk inspections an d management of records . Most of the procedures outlined in this program have been in practice b y City Street Maintenance staff for several years . The primary adjustment in this program from pas t practice is to increase inspection frequencies for those locations considered at greater risk for tri p and fall incidents ( such as senior centers and hospitals) from every 8 years to every twelve months .

This inspection frequency was recommended by the CJPIA . Currently, because of the high pedestrian traffic volumes, only the downtown area sidewalks are inspected on an annual basis . Th e remainder of the City is inspected once every 8 years . In addition to regular inspections, staff als o responds promptly to reported hazards and areas where trip and falls have been reported in all area s of the City .

Adoption of this program refines the current sidewalk inspection practices for formal adoption i n order to meet CJPIA guidelines . This type of program will benefit the City' s defense of liabilit y claims arising from incidents that occur on City sidewalks . In accordance with CJPIA policies , agencies that have an effective Sidewalk Inspection and Maintenance Program in place hav e Meeting Date
item Number 3C2

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Sidewalk Inspection Program Page 2
experienced as much as a 25% reduction in the cost of liability coverage, and improved the abilit y of the CJPIA to mount an effective defense to counter trip and fall claims .

CONCURRENC E
This program was reviewed and approved by the City's Risk Manager and CJPIA staf f

FISCAL IMPAC T
This inspection program will assist in protecting the City in the event claims are made fo r inadequate maintenance of the sidewalks and thus will reduce risk and liability . The City's budge t for sidewalk repair has fluctuated over the last decade in response to changing financial climates .

This budget has ranged anywhere from $20,000 to $60,000 annually .

The 2011- 13 Financial Plan has allocated $ 35,000 annually for sidewalk repairs at various location s Appendix B, Pages 3-172 through 3-174 .). Currently, there is $52,125 available in this projec t account to continue to support sidewalk repairs .

Funding to support Streets Maintenance program staff to provide sidewalk inspections is include d as part of the annual operating budgets . Should additional capital or operating costs impacts occu r that cannot be absorbed into existing budgets, staff will return to Council to seek direction .

Adjustment in service levels for sidewalk maintenance would be best addressed during the Financia l Planning process .

ALTERNATIVE
Deny Adoption of Sidewalk Inspection Program . The City Council could choose to deny the adoption of a Sidewalk Inspection Program . However, staff does not recommend this alternative .

The creation of the formal inspection program is consistent with CJPIA recommendations and ha s shown to be an effective program avoids potentially costly liability risks and protects the health an d safety of community members and visitors . Informally, staff has been inspecting and repairin g various sidewalks to reduce liability claims for the past decade . Additionally, no increased fundin g is needed at this time for a formal adoption of a Sidewalk Inspection program .

ATTACHMENT S

1. City of San Luis Obispo Sidewalk Inspection Progra m

2. San Luis Obispo Municipal Code Section 12 .16 .02 0

3. Highway Code Division 7, Part 3, Chapter 22

4. City of San Luis Obispo Sidewalk and Parkway Strip Maintenance Brochur e chstore4' teamkoundl agenda reportst2012\ pending itemsisidewalk inspecthn pregamkoundl agenda repot sidewalk program . doea

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Attachment 1
CITY OF SAN LUIS OBISPO — SIDEWALK INSPECTION PROGRA M
DRAF T

I PURPOS E
The Sidewalk Inspection Program is intended to minimize risks of trip and fall incidents an d injury to residents and visitors of the City due to the deterioration of sidewalks, expansion o f roots, and ground settlements, by regularly inspecting, reporting, and scheduling repairs of damaged sidewalks . This guideline provides standard instructions for conducting sidewal k inspections and management of the records .

The Sidewalk Inspection Program is one phase of sidewalk maintenance involving the proactiv e inspection of sidewalks on a regular schedule . This is in addition to the Service Request Program , available to the public and City employees to report a sidewalk concern to the Streets and Sidewalks Maintenance program . Problems reported through the Service Request Program ar e given a higher priority and are addressed as soon as possible . A report of a trip and fall is give n the highest priority for repair.

The City has a Pavement Management Plan that established 9 separate zones . Staff uses these zones to schedule paving projects through the Capital Improvement Plan . The Sidewalk Inspection Program works in conjunction with the Pavement Management Plan to determine th e severity of displaced sidewalks caused by City street trees, and ensure sidewalk work occurs i n advance of paving projects . Work is completed within the limits of the annual maintenanc e budgets and not all potential hazards will be addressed .

II SIDEWALK REVIEW

1. Sidewalk inspections, in accordance with this program, should be done approximately every twelve months in the downtown ( Area 9) and around senior centers and hospitals, and once ever y twelve months in one of the 8 remaining pavement areas . Pavement areas are inspected in coordination with the paving program.

2. Consideration regarding cost, time, severity, location, and history are taken into account whe n prioritizing areas for annual review, and for repair or replacement . Repairs on high volum e sidewalks or sidewalks with anticipated challenged pedestrians will yield higher benefits due to the higher volume or ability of pedestrian traffic . High volume pedestrian traffic areas or area s frequented by populations potentially more vulnerable to falls, such as the downtown area or i n the vicinity of hospitals and senior centers, could present a greater risk and so these areas ar e identified for annual review . This may lead to a decision to eliminate a "trivial defect" on a heavily used sidewalk in addition to more substantial defects .

3. An average vertical displacement between sidewalk abutments that is used to evaluate a "trivia l defect" is inch . Vertical displacements less than 3/ a inch should be noted for appropriate action .

All potential hazards must be evaluated whether the potential hazards are critical or considere d trivial defects . Trivial defects should be noted and addressed when funding allows . 4 . All inspections shall document the following situations :
4 . a) Vertical displacements that exceedinch should be documented and scheduled for repair .

Any displacement less than inch should be noted and evaluated for possible hazards .

Rev 11-29-12 Page 1 of3
C2-3

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Attachment 1

CITY OF SAN LUIS OBISPO - SIDEWALK INSPECTION PROGRA M
DRAF T
4 . b) For each location where a sidewalk deficiency is noted, provide a rating on the deviatio n from 1 to 4 . The rating is as follows :
1) Displacement is less than 3/ 4 inch
2) Displacement is between inch and 1 '/ 2 inche s
3) Displacement is between 1 '/ 2 inches and 2 'h inche s 4) Displacement is greater than 2 '/ 2 inche s

5. Sidewalks with slopes that exceed a 5 :1 ratio should be documented and scheduled for repair .

6. Cracks that have a gap of half an inch should be filled .

7. Holes that are half an inch or greater in depth and diameter should be filled .

8. Check for any damage around traffic signals, utility poles, ground utility boxes, street lights and regulatory sign posts .

9. Enforce repair of any sidewalk damaged as a result of a contractors' activities in the right-of-way .

10. Require sidewalk repairs to be made as part of private development activities on abutting properties where a substantial remodel, new building, or work on existing curb, gutter, and/or sidewalk is occurring .

III DATA COLLECTIO N
1 . Data Collection is done via a tablet device for direct data entry and plotting of sites b y coordinates .
2 . Capture the following information in the inspection :

2. a) Date

2. b) Inspector Name

2. c) Damage type per program ( spalling, separation, displacement, etc .)

2. d) If tree relate d

2. e) Priorit y
2 . 0 Approximate width, length, and displacemen t
3 . Download the field data collection of information after every day in the field . 4 . Keep track of the streets that have been inspected, use a city map and color or highlight the street segments that have been completed at the end of the day . Retain this record .

IV REPAIR SOLUTION S

1. Grind down displacement if less than inch or apply appropriate materials to minimiz e displacement ( Exhibit 1, Figure 1).

2. When the sidewalk is buckled and the ratio is greater than 5 : 1, use appropriate materials to repai r sidewalk with a ratio of 6 :1 (Exhibit 1, Figure 2).

Rev 11- 29- 12 Page 2 of 3

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Attachment 1
CITY OF SAN LUIS OBISPO — SIDEWALK INSPECTION PROGRA M
DRAF T

3. Cracks and holes should be filled with appropriate materials ( Exhibit 1, Figure 3).

4. If the sidewalk is displaced by tree roots, repair with appropriate materials and slope with 6 : 1 ratio (Exhibit 1, Figure 4).

5. Repaired patches that continue to have cracks and displacements may have to be removed an d replaced ( Exhibit 1, Figure 5).

6. If the buckled sidewalk has numerous large cracks caused by a City Street Tree, remove existing sidewalk and tree roots, and replace concrete .

EXHIBIT 1
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ANp(ZCPLAC. EI.1'c'NT

V RECORDING REPAIRS
1 . Downloads from data collection will be picked up by maintenance crew for appropriate action and each point closed out after work is completed .
2 . When repairs are made, fmal data entry is to be completed for the individual record . 3 . The following information is captured in the record.

3. a) Type of repair mad e

3. b) Date repair mad e

3. c) Lead worker on repair

3. d) Duration of repair effort
4 . Data records are stored on the City's network in accordance with data retention guidelines .

Rev 11-29-12 Page 3 of3
C2- 5

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ATTACHMENT 2
San Luis Obispo Municipal Code Section 12 .16 .020
12 .16 .020 Property owners responsibility .

The maintenance, repair and collection of the cost of repair shall be governed by the procedure set fort h in Division 7, Part 3, Chapter 22 of the Streets and Highways Code of the state . (Prior code § 7330 .1)

Page 512 of 565 ends

ATTACHMENT 3 - 1

STREETS AND HIGHWAYS COD E
SECTION 5600- 5602, 5610- 5618, 5625- 563 0
5600 . As used in this chapter " sidewalk" includes a park or parking stri p maintained in the area between the property line and the street line and als o includes curbing, bulkheads, retaining walls or other works for th e protection of any sidewalk or of any such park or parking strip . 5601 . This chapter shall only apply to maintenance and repair proceedings , whether upon work originally done under this division or otherwise, and shal l not be used for the construction of new improvements . The " Special Assessmen t Investigation, Limitation an d
Majority Protest Act of 1931" shall not apply to proceedings taken under thi s chapter .
5602 . This chapter constitutes a separate and alternate procedure fo r performing the work specified herein and, except for the provisions of Part 5 of this division, no other provisions of this division shall apply t o proceedings instituted hereunder .
5610 . The owners of lots or portions of lots fronting on any portion of a public street or place when that street or place is improved or if and whe n the area between the property line of the adjacent property and the stree t line is maintained as a park or parking strip, shall maintain any sidewalk i n such condition that the sidewalk will not endanger persons or property an d maintain it in a condition which will not interfere with the publi c convenience in the use of those works or areas save and except as to thos e conditions created or maintained in, upon, along, or in connection with suc h sidewalk by any person other than the owner, under and by virtue of an y permit or right granted to him by law or by the city authorities in charg e thereof, and such persons shall be under a like duty in relation thereto . 5611 . When any portion of the sidewalk is out of repair or pendin g reconstruction and in condition to endanger persons or property or i n condition to interfere with the public convenience in the use of suc h sidewalk, the superintendent of streets shall notify the owner or person i n possession of the property fronting on that portion of such sidewalk so ou t of repair, to repair the sidewalk .
5612 . Notice to repair may be given by delivering a written notic e personally to the owner or to the person in possession of the property facin g upon the sidewalk so out of repair, or by mailing a postal card, postag e prepaid, to the person in possession of such property, or to the owne r thereof at his last known address as the same appears on the last equalize d assessment rolls of such city or to the name and address of the person ownin g such property as shown in the records of the office of the clerk . 5613 . The postal card shall contain a notice to repair the sidewalk so ou t of repair, and the superintendent of streets shall, immediately upon th e mailing of the notice, cause a copy thereof printed on a card of not les s than 8 inches by 10 inches in size, to be posted in a conspicuous place on

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ATTACHMENT 3 - 2
the property . In lieu of posting a copy of the mailed notice on the propert y as provided in this section, the superintendent of streets may, not less tha n seven days nor more than 10 days after the mailing of the first postal car d notice, mail an additional postal card, postage prepaid, marke d Second Notice," to the person to whom the first postal card notice wa s addressed . The second notice shall otherwise contain the material required by this article, but shall not extend the time for commencing repairs specifie d in Section 5614 .
5614 . The notice shall particularly specify what work is required to b e done, and how it is to be done, and what materials shall be used in th e repair and shall further specify that if the repair is not commenced withi n two weeks after notice is given and diligently and without interruptio n prosecuted to completion, the superintendent of streets shall make suc h repair, and the cost of the same shall be a lien on the property . 5614 . 1 . The legislative body may adopt a resolution determining that bond s shall be issued and assessments collected and enforced pursuant to Part 5 o f this division . In such event, the notice to repair shall specify that bond s shall be issued to represent the security of the unpaid assessments, payabl e over a period of not to exceed six years, and shall further recite a maximu m rate of interest to be paid on the indebtedness, which shall not exceed 7 percent a year, payable semiannually .
5615 . If the repair is not commenced and prosecuted to completion with du e diligence, as required by the notice, the superintendent of streets shal l forthwith repair the sidewalk . Upon the written request of the owner of th e property facing the sidewalk so out of repair, as ascertained from the las t equalized assessment roll of the city, or as shown in the records of th e office of the clerk, the superintendent may repair any other portion of th e sidewalk fronting on the property that is designated by the owner . Th e superintendent shall have power to prescribe the form of the written request .

The cost of repair work done by request pursuant to this section shall be a part of the cost of repairs for which, pursuant to this chapter, subsequen t notices are given, hearings held and assessment and collection procedures ar e conducted .
5616 . Upon the completion of the repair, the superintendent of streets shal l cause notice of the cost of the repair to be given in the manner specified i n this article for the giving of notice to repair, which notice shall specif y the day, hour and place when the legislative body will hear and pass upon a report by the superintendent of streets of the cost of the repair togethe r with any objections or protests, if any, which may be raised by any propert y owner liable to be assessed for the cost of such repair and any othe r interested persons . If bonds are to be issued, the notice shall also contai n the information required by Section 5614 . 1 .
5617 . Upon the completion of the repair, the superintendent of streets shal l prepare and file with the legislative body a report specifying the repair s which have been made, the cost of the repairs, a description of the rea l property in front of which the repairs have been made and the assessmen t against each lot or parcel of land proposed to be levied to pay the cost

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ATTACHMENT 3 - 3
thereof . Any such report may include repairs to any number of parcels o f property, whether contiguous to each other or not .
5618 . Upon the day and hour fixed for the hearing the legislative body shal l hear and pass upon the report of the superintendent of streets, together wit h any objections or protests which may be raised by any of the property owner s liable to be assessed for the work of making such repair and any othe r interested persons . Thereupon the legislative body may make such revision , correction or modifications in the report as it may deem just, after which , by motion or resolution, the report as submitted, or as revised, corrected o r modified, shall be confirmed . The legislative body may adjourn the hearing s from time to time . The decisions of the legislative body on all protests an d objections which may be made, shall be final and conclusive . 5625 . The cost of the repair may be assessed by the legislative body agains t the parcel of property fronting upon the sidewalk upon which such repair wa s made, and such cost so assessed, if not paid within five days after it s confirmation by the legislative body, shall constitute a special assessmen t against that parcel of property, and shall be a lien on the property for th e amount thereof which lien shall continue until the assessment and al l interest thereon is paid, or until it is discharged of record . 5626 . The superintendent of streets may file in the office of the count y recorder of the county in which the parcel of property is located, a certificate substantially in the following form :

NOTICE OF LIE N
Pursuant to the authority vested in me by the Improvement Act o f 1911, I did, on the day of , 19_, cause the sidewalk, curb, or par k or parking strip, bulkheads, retaining walls, or other works ( as the case ma y be) in front of the real property hereinafter described, to be repaired an d improved, and the legislative body of said city ( county, or city and county ) did, on the day of , 19_, by Resolution No . assess the cost of such repair upon the real property hereinafter described, and the same ha s not been paid nor any part thereof, and the said city ( county, or city an d county), does hereby claim a lien on said real property in the sum o f dollars ($), and the same shall be a lien upon said real property unti l the said sum, with interest at the rate of percent per annum, from th e said day of , 19_ ( insert date of confirmation of assessment), ha s been paid in full and discharged of record .

The real property hereinbefore mentioned and upon which a lien is claimed , is that certain piece or parcel of land lying and being in the ( name of city , or city and county) the county of , State o f
and particularly described as follows :

Description of property )
Dated this day of , 1 9
Superintendent of Street s
5627 . From and after the date of the recording of the notice of lien, al l• persons shall be deemed to have had notice of the contents thereof . Th e notice of lien may include claims against one or more separate parcels o f property, whether contiguous or not, together with the amount due ,

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ATTACHMENT 3 - 4
respectively, from each such parcel . The statute of limitation shall not ru n against the right of the city to enforce the payment of the lien . If any suc h lien is not paid the city may file and maintain an action to foreclose suc h lien in the same manner and under the same procedure, so far as applicable , as that under which delinquent bonds are foreclosed under this division . 5628 . As an alternative method of collection of the amount of the lien, th e legislative body, after confirmation of the report of the superintendent o f streets, may order the notice of lien to be turned over to the assessor an d the tax collector of the city, whereupon it shall be the duty of thos e officers to add the amount of the assessment to the next regular bill fo r taxes levied against the lot or parcel of land . If city taxes are collecte d by the county officials, the notice of lien shall be delivered to the count y auditor, who shall enter the amount thereof on the county assessment boo k opposite the description of the particular property and the amount shall b e collected together with all other taxes thereon against the property . Th e notice of lien shall be delivered to the county auditor before the date fixe d by law for the delivery of the assessment book to the county board o f equalization .
5628 . 1 . The legislative body shall have the power, in its discretion, t o determine that the payment of assessments of one hundred dollars ($ 100) o r more may be made in annual installments, not to exceed five, and that th e payment of assessments so deferred shall bear interest on the unpaid balanc e at a rate to be determined by the legislative body, not to exceed the rat e permitted for bonds by Section 53531 of the Government Code . Interest shal l begin to run on the 31st day after the confirmation of the assessments by th e legislative body . Determinations of the legislative body shall be expresse d by resolution at any time prior to the confirmation of the assessments . 5629 . Thereafter the amount of the lien shall be collected at the same tim e and in the same manner as ordinary city taxes are collected, and shall b e subject to the same penalties and interest and to the same procedure unde r foreclosure and sale in case of delinquency as provided for ordinary cit y taxes . All laws applicable to the levy, collection and enforcement of city taxes and county taxes are hereby made applicable to such special assessmen t taxes .
5629 . 1 . If bonds are to be issued to represent the security of the unpai d assessments, upon confirmation of the report by the legislative body th e superintendent of streets shall give notice to pay by mail and by publicatio n substantially in the manner provided by Sections 4320 and 4321 of this code .

The period for payment in cash stated therein shall be 30 days following th e date of confirmation of the report . Upon completion of the cash paymen t period, the superintendent of streets shall file with the county recorder a certificate substantially in the form set out in Section 5626, giving notic e therein that interest is payable at a rate to be fixed upon the sale o f bonds, which rate shall not exceed the rate permitted for bonds by Sectio n 53531 of the Government Code, and shall begin to run on the 31st day afte r the confirmation of the report . Thereafter the provisions of Part 5 commencing with Section 6400) shall be applicable and payments o n assessments at bond shall be made as therein provided . The bonds may be

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ATTACHMENT 3 - 5
issued and sold as the legislative body directs and may be dated at any tim e after the expiration of the cash payment period .
5630 . Whenever the property fronting on a sidewalk required to be maintaine d and repaired pursuant to the provisions of this chapter lies within one cit y or unincorporated territory of a county, and the sidewalk required to be s o maintained and repaired lies within another city or unincorporated territor y of a county, the superintendent of streets of the city or county havin g jurisdiction over the sidewalk shall have full authority to serve notices t o repair and do all work contemplated by Articles 2 and 3 of this chapter , notwithstanding the fact that the property fronting on the sidewalk lie s within another city or unincorporated territory of a county . The legislativ e body of the city or county within which the sidewalk has been repaire d pursuant to the provisions of this chapter shall have jurisdiction to levy a n assessment to pay the cost of any such sidewalk repairs against the parcel o f property fronting on said sidewalk, notwithstanding the fact that sai d property lies within another city or unincorporated territory of a county an d said assessment shall be a lien on said property for the amount thereof unti l the assessment and all interest thereon is paid or until it is discharged o f record .

The provisions of Sections 5628 and 5629 of this code shall be applicabl e to the collection and enforcement of all liens levied pursuant to th e provisions of this section and the amount so collected shall be paid to th e treasurer of the city or county as the case may be which conducted th e proceedings .

C2-11 Page 517 of 565
4cityAttachment
of
itsan tuts oaispo
siOewalk & parkway strip maintenance
pnopeuty owneR nesponsn3ltitle s
Oepantment of public works
805-781- 722 0
805-781-701 5
The City receives many requests from citizens to make repairs to sidewalks . This brochure provides genera l information to the public on this subject .

What is the sidewalk, parkway, and curb and gutter ?
The sidewalk, parkway strip, and curb & gutter are typically made of concrete and located next to the street o n the front and/or side portion of your property . The curb and gutter are located at the edge of the street pavement .

The sidewalk is either separated from the curb by a parkway strip, or is located adjacent to the curb . Parkways are sometimes planted or filled in with brick or other materials .

Who is responsible for maintenance ?
The property owner is responsible for properly maintaining this area ( see San Luis Obispo Municipal Cod e Section 12 .16 .020 and Streets and Highway Code Division 7, Part 3, Chapter 22). This responsibility includ e maintenance of damaged or displaced concrete and abatement of weeds or debris . While the City may be liabl ~ for injuries to pedestrians that are determined to have resulted from a dangerous condition of a public sidewalk , property owners should be aware that they may also be found liable if it is determined that their negligenc e caused someone to be harmed .

When should property owners consider doing sidewalk replacement ? Replacement of the sidewalk, curb and gutter concrete should be considered when one or more of the followin g exists :

When there is a vertical difference in height between sections of the sidewalk or concrete parkway strip o f 3/4" or more .

If the concrete has broken apart .

In any instance where the owner has reason to know that the condition presents a danger to users, or th e owner has observed someone trip because of damage to the surface .

In addition to damaged sections of sidewalk, curb and gutter replacement is typically required when sidewalk s and driveways are replaced, unless the sidewalk is separated from the curb by a parkway . Patching should be completed when horizontal openings greater than 1/2" exist .

What are the options available for completing the work ? The City recommends construction of curbs, gutters, and sidewalks in City streets be performed by a properl y licensed and insured contractor . A permit is required for concrete repair . Call ( 805) 781- 7015 for permit requirements .

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Attachment 4
Before placing any concrete, you must have any tree root removal approved, and the saw cut, forms, and bas e m0mish inspected . After approval, a City-approved concrete mix must be used . The surface fmish must be a light broo with score marks . After the work is completed, you must call for a final inspection .

A permit is required for all concrete work in the public right-of-way . Engineering Standards for construction ar e available on the City's web site on the Public Works page www .slocity .org . For information on obtaining a permit call (805)781-7015 .

Is the property owner responsible for repairs if the concrete damage is caused by a tree ? The City encourages street trees in front of residences . ( Municipal Code 12 .24 .010) The property owner i s responsible for the maintenance of the street tree but the City will repair the sidewalk when the concrete has been damaged by a street tree, as funding is available, and timed with the area rotation program . Concret e damaged by trees other than street trees is the responsibility of the property owner . Maintenance, trimming an d replacement of street trees and shrubs is governed by Chapter 12 .24 .110, 12 .24.120 and 12 .24 .150 of the Municipal Code .

What measures should be taken to minimize concrete displacement by tree roots ? Certain species of trees may raise concrete if preventative maintenance is not performed . To reduce the chanc e of future concrete displacement, trees can be root-pruned . Care must be taken when root pruning to avoi d damaging underground utilities or destabilizing or harming the tree . This work must be completed by a license d arborist . Also, deep-watering the tree, that is, applying a slow trickle of water over a 24-hour period, encourage s deeper root growth which reduces the chance of sidewalk damage .

W
If a problem is reported to the City, how long does it take for a repair ? hen a report is made to the City, it is entered into a work order program . Subject to the availability o f resources and personnel, the City will attempt to review the site within a week of entry of the work order . If a temporary repair, such as grinding or ramping the area can be made, the City will generally attempt to complet e that work within two weeks . Severe damage caused by a street tree, which cannot be repaired adequately, wil l be reconstructed as soon as resources and available personnel allow .

Areas of less severe damage are completed as the next priority, working around the City in a systematic fashio n in advance of the paving program . That can mean the sidewalk will not be replaced for several years . Damage other than that caused by street trees needs to be completed by the property owner .

Related to sidewalk repair is clearance and visibility. When is maintenance required ? Visibility – When parkway strip shrubbery interferes with the ability of a driver to see pedestrians o r approaching traffic, either from a driveway or an intersection, trimming of shrubs must be completed by th e property owner . Shrubs must be trimmed to a maximum height of 36", for a minimum distance of 30' fro m an intersection . ( Municipal Code 10 .60 and 17 .16 .020 ) Walkway and Gutter Clearance – Trimming of ground cover or shrubs is required when the plants exten d onto or over the sidewalk, gutter, or street .

Parkway Strip Condition – All tree stumps, large rocks, trash and holes must be removed by the property owner . The parkway strip must be level and holes must be filled and leveled with dirt or other material .

When is a permit required for landscape maintenance work ? If the sidewalk or the street must be closed for the work, a permit is required from Public Works . Call (805)781 - 015 for additional information . If a tree is to be removed, a tree removal permit must be obtained .

Applications for tree removal are available on the City' s web site on the Public Works page www .slocity.org or call 781-7220 for additional information .

Rev 1 .14.13
C2-13 Page 519 of 565
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iii
council memonaii

RECEIVE D
UM
2 2 201 3
U6Stl CITY CLER K
AGENDACORRESPONDENCEDate2L3Item# Ca
January 22, 201 3
TO : City Counci l
VIA : Katie Lichtig, City Manage r
FROM : Monica Irons, Director of Human Resour e ~` 9
Greg Zocher, Human Resources Manger 0}
SUBJECT : January 22 "a Agenda Item : Sidewalk Inspection Progra m Council Member Andrew Carter requested information regarding costs associated with " trip an d fall" claims filed against the City . In reviewing claims history for the last five fiscal years ( 200 7 through 2012), the City has received a total of 24 claims for "trip and fall" injuries . The total incurred and anticipated costs on those 24 claims will be approximately $ 866,000 . The average severity on those claims was $ 36,000 which is slightly higher than the California Joint Power s Insurance Authority pool severity average of $34,000 . Assuming, on average, five trip and fal l claims each year with an average severity of $36,000 the City spends approximately $ 173,00 0 per year on "trip and fall" claims .

Page 521 of 565 ends

Goodwin, Heather

RECEIVE D
JAN 2 2 2013
Grimes, Maeve
t Tuesday, January 22, 2013 4 :12 PM
To : Goodwin, Heather
Subject FW : Sidewalk Program Agenda Ite m
Please forward for tonight .

Thank you
Maeve Kennedy Grime s
City Cler k
City of San Luis Obisp o
990 Palm Stree t
San Luis Obispo, CA 9340 1
Phone : (805) 781-710 2
Email : mgrimes@slocitv . org
Original Message
From : Carter, Andre w
Sent : Tuesday, January 22, 2013 2 :33 PM
To : Grimes, Maeve
Grigsby, Daryl; Lichtig, Kati
eSect: FW: Sidewalk Program Agenda Ite m
Public File
Andrew Carte r
Council Membe r
City of San Luis Obisp o
From : rschmidt@rain .org [ rschmidt@rain . org]
Sent : Tuesday, January 22, 2013 11 :54 AM
To : Marx, Jan ; Carter, Andrew; dcarpen@slocity . org; Ashbaugh, John ; Smith, Kathy Subject : Sidewalk Program Agenda Ite m
Dear Council Members ,
Re : the sidewalk inspection program .

This is totally infuriating and an insult to every resident of this city– especially to those like myself who have fallen on ill - maintained city-owned sidewalks (Murray median) and have to live lifelong with the consequences .

It is nothing more than an official rationale for doing nothing to repair neighborhood sidewalks . is asking you to endorse their slovenly do-nothing approach to neighborhood sidewalks . You MUST NOT ENDORS E Instead, you must direct staff to get on with repairing what needs to be repaired, and not to invent ridiculou s FLU Lt I Y LLtKK
AGENDA

CORRESPONDENC E
Date .'/aa/13Item# C g--
1

Page 522 of 565 ends

programs" like this that claim to be about reducing risk but which are actually rationales for unethical treatment o f residents .
report to you is so full of nonsense and lies, it's hard to know how to even deal with it . For example :

A report of a trip and fall is given the highest priority for repair ." This is an outright lie . Nothing substantive has been done to the Murray median where I fell, despite more contacts t o the city and to YOU DIRECTLY than I can count . Staff has even lied to you and claimed the opposite . In fact, we've bee n told we'll just have to wait for repairs to the sidewalk till it's time to rebuild Murray's automobile portion, which is year s off.

Linking sidewalk repair to street repaving is idiotic -- there's n o nexus .)
The Sidewalk Inspection Program is one phase of sidewalk maintenance involving the proactive inspection o f sidewalks on a regular schedule ."
What a lot of nonsense . Inspecting once every 8 years is "proactive?" Give me a break . You should fire people who writ e this sort of trash .

But fear not, while neighborhoods get looked at once every 8 years, downtown will get annual inspections . Bravo! Thi s is just more of the city's "free lunch" approach to how it allocates its resources : handouts to the rich and powerful and sticking the rest of us with the bill, and the pain and suffering .

An average vertical displacement between sidewalk abutments that is used to evaluate a "trivial defec' is 3/4 inch ." A % inch displacement is not trivial in the least . It's exactly the sort of thing people trip on – huge displacements ar e obvious, and can be avoided, but these aren't noticed, and are plenty to catch the toe or heel of a shoe and sen d someone flying . That's what happened to me . To neglect to note such defects "for appropriate action" is dereliction o f city's responsibility .

This inspection program will assist in protecting the City in the event claims are made for inadequate maintenance o f the sidewalks and thus will reduce risk and liability ." Now we're getting down to what it's really all about – persiflage t o create a paper trail to fend off insurance claims from people injured by the city's malfeasance . The city should be ashamed .

THE CITY DOESN'T NEED THIS FANCY PAPERTRAIL DO-NOTHING NEIGHBORHOOD SIDEWALK INSPECTION PROGRAM .

WHAT IT NEEDS IS FOR THE COUNCIL TO TELL STAFF TO GET TO WORK FIXING NEIGHBORHOOD SIDEWALK DEFECT S NOW!, AND TO PROVIDE THEM THE FUNDS TO DO IT .

FIX THE SIDEWALKS NOW !
Richard Schmidt
2

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Estimated Costs
Replacement of Driveway and sidewalk, creating ada compliance.

Description of Project:

Extra Work $ -
$ 27,618.28
$ 4,603.05
Unit Price Work $ 22,908.75
Asphalt Material $ 106.48
Task Order Details
Work Order No. Nearest Address Description
1543 Morro & 878 Islay Driveway Replacement
Streets and Sidewalk Maintenance JOC - AUTHORIZATION
City of San Luis Obispo

Page 525 of 565 ends

Item No. Item Description
Unit of
Measure Unit Price
Estimated
Quantity
Estimated
Cost
Actual
Quantity Final Cost
1CCO1 Edge Grind SQFT 10.25 $ - $ - $
2CCO1 1.75" Thin Maintenance Overlay SQFT 13.33 $ - $ - $ 3CCO1 2” AC Grind & AC Overlay-1/2'' Aggregate SQFT 41.00 $ - $ - $ 4CCO1 6” AC Pavement - Excavation & Restoration SQFT 9.23 $ - $ - $ 5CCO1 10” AC Pavement - Excavation & Restoration SQFT 13.33 $ - $ - $ 6CCO1 8” PCC with 3” max AC Cap - Excavation & Restoration SQFT 29.73 $ 50 1,486.25 $ - $ 7CCO1 Class II Aggregate TON 87.13 $ - $ - $
8CCO1 Trench Backfill Sand TON 76.88 $ - $ - $
9CCO1 AC Dike - Caltrans A87B LF 23.58 $ - $ - $
10CCO1 Pavement Reinforcing Fabric SQYD 71.75 $ - $ - $ 11CCO1 Geo Textile Grid SQYD 51.25 $ - $ - $
12CCO1 Fog Seal SQYD 25.63 $ - $ - $
13CCO1 Pavement Marking-Caltrans A24 SQFT 18.45 $ - $ - $ 14CCO1 12'' White Line Limit Line LF 20.50 $ - $ - $
15CCO1 Traffic Stripe-Caltrans A20A Detail 1 LF 20.50 $ - $ - $ 16CCO1 Traffic Stripe - Caltrans A20A Detail 2 LF 20.50 $ - $ - $ 17CCO1 Traffic Stripe - Caltrans A20A Detail 8 LF 20.50 $ - $ - $ 18CCO1 Traffic Stripe - Caltrans A20A Detail 9 LF 20.50 $ - $ - $ 19CCO1 Traffic Stripe - Caltrans A20B Detail 22 LF 23.58 $ - $ - $ 20CCO1 Traffic Stripe - Caltrans A20D Detail 29 LF 23.58 $ - $ - $ 21CCO1 Traffic Stripe - Caltrans A20D Detail 38 LF 23.58 $ - $ - $ 22CCO1 Traffic Stripe - Caltrans A20D Detail 39 LF 23.58 $ - $ - $ 23CCO1 Traffic Stripe - Caltrans A20D Detail 39A LF 23.58 $ - $ - $ 24CCO1 Reflective Pavement Marker-All Types EA 35.88 $ - $ - $ 25CCO1 Hi-Vis-Crosswalk-STD 7350 LF $ 307.50 $ - $ -
26CCO1 Bike Lane Buffer LF $ 30.75 $ - $ -
27CCO1 Green Bike Lane Coating-STD 7360 SQFT $ 51.25 $ - $ - 28CCO1 Remove Traffic Stripe LF 15.38 $ - $ - $
29CCO1 Remove Pavement Marking SQFT 15.38 $ - $ - $
30CCO1 Remove & Replace Sidewalk - Std. 4110 (Area Under 60 SQFT) SQFT 71.75 $ - $ - $ 31CCO1 Remove & Replace Sidewalk - Std. 4110 (Area - 60 to 180 SQFT) SQFT 61.50 $ 100 6,150.00 $ - $ 32CCO1 Remove & Replace Sidewalk - Std. 4110 (Area - over 180 SQFT) SQFT 51.25 $ - $ - $ 33CCO1 Remove & Replace Curb and Gutter - Std. 4030 LF 92.25 $ - $ - $ 34CCO1 Remove & Replace Curb Ramp - Std. 4440 SQFT 24.60 $ - $ - $ 35CCO1 Remove & Replace Cross Gutter - Std. 4310 SQFT 205.00 $ - $ - $ 36CCO1 Remove & Replace Driveway Ramp - Std. 2110,2111,2115,2116 SQFT 35.88 $ 300 10,762.50 $ - $ 37CCO1 Mission Style PCC Coloring and Salt Finish SQFT 6.15 $ - $ - $ 38CCO1 Mission Style Tile Installation per Std. 4220 LF 71.75 $ - $ - $ 39CCO1 Single Mission Tile Installation - Std. 4220 EA 82.00 $ - $ - $ 40CCO1 Replace Truncated Domes - Std. 4440 SQFT 71.75 $ - $ - $ 41CCO1 Repaint Curb LF 6.15 $ - $
42CCO1 Furnish & Install Metal Post - Std. 7210 EA 666.25 $ - $ - $ 43CCO1 Furnish & Install Metal Post - Std. 7215 EA 717.50 $ - $ - $ 44CCO1 Furnish and Install Sign EA 512.50 $ - $ - $
45CCO1 Reconstruct Guardrail - Caltrans A77A1 LF 512.50 $ - $ - $ 46CCO1 Furnish and Install Tree Well - Std. 8130, 4'x4' EA 5,125.00 $ - $ - $ 47CCO1 Furnish and Install Tree Well - Std. 8130, 5'x5' EA 5,945.00 $ - $ - $ 48CCO1 Furnish and Install Tree Well - Std. 8130, 6'x6' EA 7,175.00 $ - $ - $ 49CCO1 Enlarge Tree Grate Opening EA 256.25 $ - $ - $
50CCO1 Catch Basin - Std. 3350 EA 15,375.00 $ - $ - $
51CCO1 Catch Basin - Std. 3355 EA 18,450.00 $ - $ - $
52CCO1 Catch Basin - Std. 3355A EA 12,300.00 $ - $ - $
53CCO1 Catch Basin - Std. 3360 EA 18,450.00 $ - $ - $
54CCO1 Adjust Utility Cover - Std. 6040 EA 768.75 $ - $ - $ 55CCO1 Manhole Frame and Cover Replacement - Std. 6040 EA 2,562.50 $ - $ - $ 56CCO1 Manhole Replacement - Std. 3530 or 6610 EA 13,325.00 $ - $ - $ 57CCO1 Manhole Coating EA 30,750.00 $ - $ - $
58CCO1 Construct Well / Cleanout - G5 - Std. 6710 EA 1,230.00 $ - $ - $ 59CCO1 Potholing (Depth - 0’ to 4') EA 666.25 $ - $ - $ 60CCO1 Potholing (Depth - 4' to 8') EA 973.75 $ - $ - $ 61CCO1 Potholing (Depth - 8'+) EA 1,332.50 $ - $ - $
62CCO1 Pipe Excavation & Restoration (Depth - 0’ to 2.5’) LF 205.00 $ - $ - $ 63CCO1 Pipe Excavation & Restoration (Depth - 2.5’ to 8.5’) Shoring Required LF 410.00 $ - $ - $ 64CCO1 Pipe Excavation & Restoration (Depth - 8.5’+) Shoring Required LF 666.25 $ - $ - $ 65CCO1 Traffic Control - Eng. Std. Appendix G – Fig A HR 133.25 $ - $ - $ 66CCO1 Traffic Control - Eng. Std. Appendix G – Fig B HR 256.25 $ - $ - $ 67CCO1 Traffic Control - Eng. Std. Appendix G – Fig C HR 205.00 $ - $ - $ 68CCO1 Traffic Control - Eng. Std. Appendix G – Fig D HR 256.25 $ - $ - $ 69CCO1 Traffic Control - Eng. Std. Appendix G – Fig E HR 153.75 $ - $ - $ 70CCO1 Traffic Control - Eng. Std. Appendix G – Fig F HR 205.00 $ - $ - $ 71CCO1 Traffic Control - Eng. Std. Appendix G – Fig G HR 205.00 $ - $ - $ 72CCO1 Traffic Control - Eng. Std. Appendix G – Fig H HR 153.75 $ - $ - $ 73CCO1 Traffic Control - Eng. Std. Appendix G – Fig I HR 205.00 $ - $ - $ 74CCO1 Traffic Control - Eng. Std. Appendix G – Fig J HR 205.00 $ - $ - $ 75CCO1 Traffic Control - Eng. Std. Appendix G – Fig K HR 169.13 $ - $ - $ 76CCO1 Traffic Control - Eng. Std. Appendix G – Fig L HR 358.75 $ - $ - $ 77CCO1 Traffic Control - Eng. Std. Appendix G – Fig M HR 133.25 $ - $ - $ 78CCO1 Traffic Control - Eng. Std. Appendix G – Fig N HR 256.25 $ - $ - $ 79CCO1 Traffic Control - Eng. Std. Appendix G – Fig O HR 287.00 $ - $ - $ 80CCO1 Traffic Control - Eng. Std. Appendix G – Fig P HR 102.50 $ 8 820.00 $ - $ Unit Price Contract Work

Page 526 of 565 ends

81CCO1 Minor Traffic Control HR 76.88 $ 48 3,690.00 $ - $ 82CCO1 Abandon and Grout (E) Sanitary Sewer with Flowable Fill CY 153.75 $ - $ - $ 83CCO1 2" SCH 40 Conduit, 2-Sac Concrete Capped LF 61.50 $ - $ - $ 84CCO1 4" SCH 40 Conduit, 2-Sac Concrete Capped LF 66.63 $ - $ - $ 85CCO1 2" SCH 40 Conduit, City Standard 6035 - Trench Detail LF 66.63 $ - $ - $ 86CCO1 4" SCH 40 Conduit, City Standard 6035 - Trench Detail LF 71.75 $ - $ - $ 87CCO1 Electrical Pull Box, PG&E Type #2 (17"x30"x26") LF 1,025.00 $ - $ - $ 88CCO1
Pexco City Post (EAC Mount), 36'' Height, white w/ 3 Grey retroreflective strips ( or approved equal) LF 256.25 $ - $ - $ 89CCO1
Pexco City Post (EAC Mount), 18'' Height, white w/ 3 Yellow retroreflective strips ( or approved equal) LF 230.63 $ - $ - $ Estimated Cost 22,908.75 $ Actual Cost - $
Estimate
Tons Unit Price Cost 15% Markup Site Total

0.93 100.00 $ 92.59 $ 13.89 $ 106.48 $
Estimate Total 106.48 $
Tons Unit Price Cost 15% Markup Ticket Total
$ - - $ - $ - $
$ - - $ - $ - $
$ - - $ - $ - $
$ - - $ - $ - $
Actual Total - $
Estimate
Est. No. Location Cost
111 Location X - $
222 Location Y - $
$ -
Actual
EW No. Location Cost
111a Location X - $
222b Location Y - $
$ -
1234 Plant
Install A
Install B
Task
Install A
Install B
Task
Actual
Actual Total
Estimated Total
1234 Plant
1234 Plant
1234 Plant
Asphalt Concrete Material
Extra Work
Ticket Number and Plant

Page 527 of 565 ends

Task Order - Paving Estimate
Location
Work
Order Address Description
No.

1.75 Fog Seal Minor
2 A24 A
6 12" White Line B
10 1 C

50.0 PCC/AC 2 D
8 E
9 F
22 G
29 H
38 I
39 J
39A K
Markers L
Crosswalk M
Bike Lane Buffer N
Green Bike Lane Coating O
Remove Traffic Stripe P
Remove Marking

Page 528 of 565 ends

Task Order - Concrete Estimate
Location
Work
Order Address Description
No.

Patches
Total
Length
L1 (ft)
Total
Width
W1 (ft)
Tree Well Length
(Deduction)
L2 (ft)
Tree Well Width
(Deduction)
W2 (ft)
Number
of Tree
Wells
Other
(Deduction)
L3 (ft)
Other
(Deduction)
W3 (ft)
Area
(ft2)
Mission
Style
Mission
Style Tile
(ft)
Curb and
Gutter (ft)
Curb Ramp
(SF)
Truncated
Domes (SF)
Cross
Gutter
(SF)
Driveway
Ramp (SF)
Repaint
Curb (ft)
Metal Sign
Posts and Sign
(EA) Traffic Control Hours Notes Cover Page Description 1 1543 Morro Street Driveway Replacement 1 10 10 100.0 300 Minor 48 P 8
Replacement Tree Wells 100.0 Regular 300 Minor 48
4' Mission A
5' B
6' C
Enlarge D
E
F
G
H
I
J
K
L
M
N
O
P 8

Page 529 of 565 ends

Public Works
919 Pal$ Skeet San Lurs {-rDispo CA 34C1 '321?r
&\)5 7?t 72AA
stoc;ly orq
February 10,2025

WEIPERT FAMILY TRUST
675 RANCHO OAKS DR
sLo, cA 9340L-81.45
Subject: Second lnformal Notice to Repair Sidewalk -1'543 Morro Street, San Luis Obispo Dear Property Owner:

The sidewalk and driveway apron adjacent to your property located at 1543 Morro Street in the City of San Luis Obispo has been identified as a dangerous condition and must be mitigated. The City's Streets Maintenance Program has made temporary repairs; however, you as the adjacent property owner are responsible for the permanent repairs in compliance with the City's Engineering Sta nda rds.

The City of San Luis Obispo's Municipal Code identifies the improvements between the street line and property line as being the maintenance responsibility of the adjacent property owner' r San Luis Obispo Municipal Code 12.16.020 - Property Owner's Responsibility The mointenonce, repair ond collection of the cost of repoir sholl be governed by the procedure set forth in Division 7, Port 3, Chopter 22 of the Streets ond Highwoys Code of the stote. (Prior code 5 7330.1-)
public Works Department staff sent you the first lnformal Notice to Correct on IA/U 12023, with the request to complete the necessary work within 120 days to the satisfaction of the City. After a review of the file and inspection of the property, staff has noted the conditions have not been corrected' you shallobtain an Encroachment permit no later than4/1,12025 and complete the repairswithin 30 days of this of the permit issuance.

Failure to comply with the above-stated dates will result in the City issuing a formal Notice to Correct and the work being completed by the City's contractor. lt should be noted, if the work is completed by a City contractor, the work is subject to prevailing wage requirements' A hearing has been added to the 5/20/2025 City Council agenda to seek approval for the necessary work and to pursue reimbursementthrough a specialassessment and lien, should the work not be completed by the above stated date.

Please feel free to contact me with any questions at nstephenson@slocity'org'

Page 530 of 565 ends

Since re ly,
Nehimiah StePhenson
Maintenance SuPerintendent
Public Works DePartment
Attachments: Previous Correspondences, Photos, Sidewalk Brochure, Applicable Streets and Highways Code

Page 531 of 565 ends

Areas of less severe damage are completed as the
next priority, working around the City in asystematic fashion in advance of the pavingprogram. That can mean the sidewalk will not be replaced for several years. Damage other thanthat caused by street trees needs to be completed by the propery owner.

Related to sidewalk repair is clearance and
visibility. When is maintenance required?
. Visibility - When parkway strip shrubbery
interf'eres with the ability of a driver to see
pedestrians or approaching traffic, either
fiorn a driveway or an intersection, trimming
of shrubs must be completed by the properry
owner. Shrubs must be trimmed to amaximurn height of 36", for a minimumdistance of 30' fiom an intersection. (Municipal Code 10.60 and 17. 16.020)
r Walkway and Gutter Clearance * Trimming
of ground cover or shrubs is required whenthe plants extend onto or over the sidewalk, gutler. or street.
. Parkway Strip Condition - All tree stumps,
large rocks, trash and holes must be removed
by the property owner. The parkway strip
must be level and holes must be filled and
leveled with dirt or other material.

When is a permit required for landscape
maintenance work?
If the sidewalk or the street must be closed for
the work, a permit is required frorn Public
Works. Call (805)7S l-7015 for additional
infbrmation. If a tree is to be removed, a treeremoval permit must be obtained. Applications for tree removal are available on the City's website on the Public Works page www.slocity.org or call 78 l-7220 for additional information.

U) l.J o u-i-)
- -E<E.a- @O(n
\)/J3 ^-A) (to
_ oP)- -6 *:.
ow
{l O- }6' \a -d
-o5 CrtvoF
sflnI,(IIS
Sidewalk
&
Parkway Strip
Maintenance
Property OwnerResponsibilities
Department of Public Works
805-78 1-1220805-78l-7015
Ret' 1.1 1.1 3
)
I

Page 532 of 565 ends

'Ihe City receives many requests fiom citizens to
nrake repairs to sidewalks. This brochure
provides general information to the public on thissubject.

What is the sidewalk, parkway, and curb and
gutter? "fhe sidewalk, parkway strip, and curb & gutter are typically rnade of concrete and located next
to the street on the front and/or side portion of
your propefty. The curb and gutter are located at
the edge of the street pavement. The sidewalk iseither separated ffom the curb by a parkwaystrip, or is located adjacent to the curb.Parkways are sometimes planted or filled in with brick or other rnaterials.

Who is responsible for maintenance?
The property owner is responsible for properly
rnaintaining this area (see San Luis Obispo
Municipal Code Section 12.16.020 and Streets
and tlighway Code Division 7, Part 3, Chapter22). 'Ihis responsibility includes maintenance of darnaged or displaced concrete and abaternent ofweeds or debris. While the City may be liable for inluries to pedestrians that are determined to
have resulted from a dangerous condition of a
public sidewalk, property owners should beaware that they mav also be found liable if it is determined that their negligence caused son.leone
to be harmed.When should property owners consider doing sidewalk replacement?
Replacenrent of the sidewalk, curb and gutter
concrete should be considered when one or lnoreof the following exists:
. When there is a vertical difference in height
between sections of the sidewalk or concrete
parkway strip of 3/4" or more.
r Ifthe concrete has broken aparl. . ln any instance where the owner has reason to krrow that the condition presents a darrger
to users. or the owner has observed someone
trip because of damage to the surface.
ln addition to damaged sections of sidewalk, curb
and gutter replacernent is typically required whensidewalks and driveways are replaced. unless the sidewalk is separated frorn the curb by a
parkway. Patching should be completed whenhorizontal openings greater than l/2" exist.

What are the options available for completing
the work?
The City recommends construction of curbs,
gutters, and sidewalks in C ity streets be
perfonned by a properly licensed and insured
contractor. A pennit is required for concrete repair. Call (80-s)781-7015 for permit requirements.

Are there inspections and standards for
concrete repair work?
Yes, all work and materials must be in
conformance with the City of San Luis Obispo
Engineering Standards for Public Works
Construction.Before placing any concrete, you must have any tree root removal approved, and the saw cut,
forrns, and base inspected. After approval, a
City-approved concrete nrix must be used. The
surface finish must be a light broonr finish withscore marks. After the work is completed, youmusl call for a final inspection.

A pennit is required for all concrete work in thepublic right-of-way. Engineering Standards for construction are available on the City's web site
on the Publrc Works page www.slocity.org. For
information on obtaining a pennit call (805)781-
7015.ls the property owner responsible for repairs
if the concrete damage is caused by a tree?
The City encourages street trees in front of
residences. (Municipal Code 12.24.010) l'heproperty owner is responsible fbr the rnaintenance of the street tree but the City willrepair the sidewalk when the concrete has been damaged by a street tree, as funding is available.and timed with the area rotation program.

Cloncrete damaged by trees other than street trees is the responsibility of the propefty owner.

Maintenance, trimrning and replacement of street
trees and shrLrbs is governed by Chapter

12.24.110. 12.24.120 and 12.24.150 of the
MunicipalCode.

What measures should be taken to minimize
concrete displacement by tree roots?
Certain species of trees rnay raise concrete ifpreventative maintenance is not performed. Toreduce the chance of future concrete displacement. trees can be root-pruned. Caremust be taken when root pruning to avoid darnaging underground utilities or destabilizing
or harming the tree. This work must be cornpleted
by a licensed arborist. Also, deep- watering the
tree, that is, applying a slow trickle of waterover a 24-hour period, encourages deeper root growth which reduces the chance of sidewalkdamage.
lf a problem is reported to the City, how long
does it take for a repair?
When a report is made to the City, it is enteredin to the work order program. Subject to the availability of resources and personnel, the Citywill attenrpt to review the site within a week of entry of the work order. lf a ternporary repair.
such as grinding or ramping the area can be
made, the City will generally attempt to complete
that work within two weeks. Severe damagecaused by a street tree, which cannot be repaired adequately, will be reconstructed as soon asresources and available personnel allow.

Page 533 of 565 ends

Public Works
919 Palm Slreet, San Luis Obispo. CA 93401 3218
E05 78t 7200
slocity org
November sth, 2024
Attention: Owner of 1543 Morro St, San Luis Obispo, CA
675 RANCHO OAKS DR
slo, cA 93401-8145
Subject: Notice to Correct Sidewalk adjacent to 1543 Morro St APN. 003-538-016 Dear Property Owner:

The sidewalk and driveway apron adjacent to your property at 1543 Morro in the City of San Luis Obispo must be repaired. This section of sidewalk at 1543 Morro is considered a dangerous condition that must be mitigated. The condition of the concrete has deteriorated so severely that a temporary repair effort by Public Works staff would fail in a very short time and make the sidewalk more of ahazard This sidewalk was brought to our attention by a citizen complaint.

The City of San Luis Obispo's Municipal Code identifies the curb, gutter and sidewalk adjacent to your property as being the maintenance responsibility of the property owner, in this case, Maddalena Roland C Exemption Trust.
o 12.16.020 Property owner's responsibility - Crty Municipal Code The maintenance, repair and collection of the cost of repair shall be governed by the procedure set forth in Division 7, Part 3, Chapter 22 of the Sfreefs and Highways Code of the state. (Prior code S 7330.1) The appropriate sections of the Streets and Highway Code are included as an attachment to this letter. Below are some incrementaltimeframes to complete the work.

Within 90 calendar days of this letter, you must obtain an encroachment permit from the City to complete the necessary repair work.

Within 120 calendar days of this letter, you must complete the necessary repair work to the satisfaction of the City.
a
a
a
a

Page 534 of 565 ends

This repair work can be costly; if you prefer to propose alternate timeframes for consideration, please submit those in writing to me within 30 calendar days of this letter.

Failure to comply with this request could lead to formal Notices to Correct being issued with accelerated repair timeframes as required by the streets and Highways code.

Sincerely,
Nemo Stephenson
Maintenance Superintendent
[email protected] 805-783-781 3
Cc:

Public Works Administration
Streets Maintenance
Attachments
1, Attachment 1 - Streets and Highway Code - Division 7 , Parl3, Chapter 22 2. Sidewalk Photos

3. Sidewalk & Parkway Strip Maintenance, Property Owner Responsibilities.

Page 535 of 565 ends

STREETS AND HIGHWAYS CODE. SHC
DIVISION 7. THE IMPROVEMENT ACT OF 1911
PART 3. PERFORMING THE WORK
CHAPTER 22. Maintenance of Sidewalks
ARTICLE 2. Repairs
5510. The owners of lots or portions of lots fronting on anV portion of a public street or place when that street or place is improved or if and when the area between the property line of the adjacent property and the street line is maintained as a park or parking strip, shall maintain anv sidewalk in such condition the sidewalk will not endanser oersons or orooertv and maintai it in a condition which will not interfere the oublic convenience in the use of those works or areas save and except as to those conditions created or maintained in, upon, along, or in connection with such sidewalk by any person other than the owner, under and by virtue of any permit or right granted to him by law or by the city authorities in charge thereof, and such persons shall be under a like duty in relation thereto.
5611. When anv oort n of the sidewalk is out of ir or oendins reconstruction nd in condition endan rtn ndition blic co
such side streets r rson tn
nfina nn r+ nar+ian ^{ ., '-h sidewal lz cn nr rf af ranrir ir the .irla.rrrllz fro 56t2. Notice to repair may be given by delivering a written notice personally to the owner or to the person in possession of the property facing upon the sidewalk so out of repair, or by mailing a postal card, postage prepaid, to the person in possession of such property, or to the owner thereof at his last known address as the same appears on the last equalized assessment rolls of such city or to the name and address of the person owning such property as shown in the records of the office of the clerk.
5513. The postal card shall contain a notice to repair the sidewalk so out of repair, and the superintendent of streets shall, immediately upon the mailing of the notice, cause a copy thereof printed on a card of not less than 8 inches by 10 inches in size, to be posted in a conspicuous place on the property. ln lieu of posting a copy of the mailed notice on the property as provided in this section, the superintendent of streets may, not less than seven days nor more than 10 days after the mailing of the first postal card notice, mail an additional postal card, postage prepaid, marked "second Notice," to the person to whom the first postal card notice was addressed. The second notice shall otherwise contain the material required by this article but shall not extend the time for commencing repairs specified in Section 5614.
5514. The notice shall particularlv specifv what work is required to be done, and how it is to be done. materials ir and s hat if the
within na w out in
letio the shall m e cost of
same shall be a lien on the propertv.
5614.1. The legislative body may adopt a resolution determining that bonds shall be issued, and assessments collected and enforced pursuant to Part 5 of this division. ln such event, the notice to repair shall specify that bonds shall be issued to represent the security of the unpaid assessments,

Page 536 of 565 ends

payable over a period of not to exceed six years, and shall further recite a maximum rate of interest to be paid on the indebtedness, which shall not exceed 7 percent a year, payable semiannually. 5515. lf the repair is not commenced and prosecuted to completion with due diligence, as required by the notice, the superintendent of streets shall forthwith repair the sidewalk. Upon the written request of the owner of the property facing the sidewalk so out of repair, as ascertained from the last equalized assessment roll of the city, or as shown in the records of the office of the clerk, the superintendent may repair any other portion of the sidewalk fronting on the property that is designated by the owner. The superintendent shall have power to prescribe the form of the written request. The cost of repair work done by request pursuant to this section shall be a part of the cost of repairs for which, pursuant to this chapter, subsequent notices are given, hearings held, and assessment and collection procedures are conducted.
5616. Upon the completion of the repair, the superintendent of streets shall cause notice of the cost of the repair to be given in the manner specified in this article for the giving of notice to repair, which notice shall specify the day, hour and place when the legislative body will hear and pass upon a report by the superintendent of streets of the cost of the repair together with any objections or protests, if any, which may be raised by any property owner liable to be assessed for the cost of such repair and any other interested persons. lf bonds are to be issued, the notice shall also contain the information required by Section 561,4.1,.
5617. Upon the completion of the repair, the superintendent of streets shall prepare and file with the legislative body a report specifying the repairs which have been made, the cost of the repairs, a description of the real property in front of which the repairs have been made and the assessment against each lot or parcel of land proposed to be levied to pay the cost thereof. Any such report may include repairs to any number of parcels of property, whether contiguous to each other or not. 5518. Upon the day and hour fixed for the hearing the legislative body shall hear and pass upon the report of the superintendent of streets, together with any objections or protests which may be raised by any of the property owners liable to be assessed for the work of making such repair and any other interested persons. Thereupon the legislative body may make such revision, correction or modifications in the report as it may deem just, after which, by motion or resolution, the report as submitted, or as revised, corrected or modified, shall be confirmed. The legislative body may adjourn the hearings from time to time. The decisions of the legislative body on all protests and objections which may be made, shall be final and conclusive.

Page 537 of 565 ends

1543 Morro - Sidewalk photos'

Page 538 of 565 ends

Page 539 of 565 ends

r'{irvs
COMPLETE TH'S SECflON ON DEL'VERY
r Complete items 1,2, and 3.
t Print your name and address on the reverse
so that we can return the card to you.
r Attach this card to the back of the mailpiece,
Wripert FOrntty Trus"r
b-15 BOrqJr.to Oqrbg W'
Son w**,qlff,
ill ]ilI llll llllllllll I I llllI ll I llI Illll lll
9590 9402 8995 4122 4044 04

1. Articls Addressed to:
or on the front if sPace
SENDER: CoMPLETE IHrS SFCT,oN
E Agent
c. - , rellven 84{
D. ls delivery address different from item 1?
lf YES, enter delivery address below: u
s
tcs
No
I
I

Page 540 of 565 ends

ll|]iltililllilfrtffiflffiHilffin"
USPSTRACKING#
{=lllll
First-Class Mail
Postage & Fees Paid
USPS
Permit No. G-10
United States
PostalService
15qE 1qoe al15 rt lee q0qq E|{
a Please print your name, address, and ZIP+4@ in this
City of San Luis Obispo
Public Works
z5 Prado Road
San Luis o1
NCfrmlqn S
11inj,lplilf llinrijf ,spi;rillllji'f 'ljllilyini,ii,t,tti,ti,,t

Page 541 of 565 ends

Page 542 of 565 ends

Item 7b
Department: Administration
Cost Center: 1021
For Agenda of: 5/20/2025
Placement: Business
Estimated Time: 60 Minutes
FROM: Greg Hermann, Deputy City Manager
Prepared By: Teresa Purrington, City Clerk
SUBJECT: CONSIDER CREATING A COMMITTEE TO REVIEW THE CITY’S

ELECTION CAMPAIGN REGULATIONS AND/OR COUNCIL AND

ADVISORY BODY COMPENSATION

RECOMMENDATION
Discuss and provide direction on the following:

1. Election Campaign Regulations:
a) Form an Election Campaign Regulations Committee to review whether the maximum allowable contribution should be increased to $500 to align with Senate Bill 1243 (Dodd);
b) Or direct staff to return in April 2026 with an Ordinance amending Section

2.40.040 of the Municipal Code to increase the maximum allowable contribution from $250 to $500;
c) Or defer the appointment of an Election Campaign Regulations Committee and leave the maximum allowable contribution unchanged.

2. Council and Advisory Body Compensation:
a) Form a Council Compensation Committee to review the full Council compensation package and compensation for Planning Commission and Architectural Review Commission members, and make recommendations to the City Council no later than May 1, 2026;
b) Or direct staff to return in April 2026 with an increase to Council compensation consistent with the Council Policies and Procedures (CP&P 2.1.1) authorization to provide Consumer Price Index (CPI) increases to Council, Planning Commission, and Architectural Review Commission salaries without appointing a Council Compensation Committee.
c) Or defer the appointment of a Council Compensation Committee and leave the compensation package unchanged.

Policy Context
Elections Regulations: Municipal Code Chapter 2.40 outlines Elections Campaign Regulations and Section 2.40.040A establishes the current total contribution limit per person at $250. Section 2.40.140 provides that the Council may appoint a committee of at least five citizens to study the efficacy of this Chapter.

Page 543 of 565 ends

Item 7b
Council Compensation: Charter Section 410 provides that compensation for the Mayor and Council shall be reviewed biennially in even years and Resolution No. 9189 (2001 Series) provides that Planning Commission and Architectural Review Commission compensation will be reviewed with the biennial review of the Council compensation. If the Council decides to form a Committee to review compensation, a seven-member review committee shall be appointed and a proposed recommendation in resolution form shall be presented to the City Council no later than the first City Council meeting in May.

The committee membership shall have as broad a representation as possible, including but not limited to, one previously elected official, one Personnel Board member, and one citizen at large.

Council’s Polices and Procedures Section 2.1.1 approved in 2021 indicates that if City Council determines that a full review of City Council, Planning Commission and Architectural Review Commission is not necessary they can instead approve a Consummer Price Index (CPI) increase.

DISCUSSION
Elections Campaign Regulations and SB 1243 and SB 1181
Approved by the Governor in September 2024 and effective January 1, 2025, Senate Bill 1181 (Attachment A) and Senate Bill 1243 (Attachment B) amended Section 84308 of the Political Reform Act. SB 1181 and SB 1243 make four significant changes to the Levine Act (Government Code Section 84308):
 Raises the threshold of a potentially disqualifying campaign contribution from $250 to $500 or more within the twelve (12) months before an item is “pending” before the elected official;
 Extends the period of time that a potentially disqualifying campaign contribution can be “cured” through the return of the contribution from 14 to 30 days;  Exempts City Attorneys and County Counsels from the law, where the attorney is not the final decisionmaker; and
 Clarifies when a government decision is “pending” such that the campaign contribution restrictions are triggered.

Page 544 of 565 ends

Item 7b
Dollar Amounts
The legislative changes referenced above raise the threshold for a conflicted contribution from the previous limit of $250 to $500 (in the aggregate per candidate). Aggregated contributions of $500 and below will not trigger the Act’s recusal requirements. Further, the restrictions on campaign contributions made in the 12 months after an agency’s decision now only applies to aggregated contributions of more than $500.

Safe Harbor/Cure Timing
The changes extend the time period for a local official to return a potentially conflicting contribution from 14 to 30 days after the official makes the covered decision or knows, or should have known, about the contribution and relevant proceeding (whichever is later).

It is anticipated that the Fair Political Practices Commission (FPPC) will institute a new rulemaking proceeding to align FPPC regulations with this new legislation.

Contributions by Agents
The changes prohibit contributions by “agents” to local officials during the entire time that the agent’s party or participant has a proceeding “pending” before the local official, board, or agency. This prohibition is broader than the ban on lobbyist contributions imposed by some jurisdictions and covers all “agents.”
SB 1243 specifies that contributions from agents are not aggregated with those of the parties with business pending before local government boards or agencies. SB 1243 also makes clear that persons providing technical assistance, such as architects, engineers, or similar professionals, are not agents for purposes of the Levine Act when communicating with officials purely related to their technical submissions and not otherwise attempting to influence a proceeding.

Exclusion of Local Government Counsel
SB 1243 and SB 1181 explicitly exclude County Counsel and City Attorneys from the application of the Levine Act when providing legal advice on a matter where the attorney “does not have the authority to make a final decision in the proceeding.” City Elections Campaign Regulations
The City of San Luis Obispo’s Elections Campaign Regulations are codified in the Municipal Code Section Chapter 2.40. Campaign contributions were last amended in July 2024. At that time the total per-person contribution limit was reduced to $250 from $300 to comply with SB 1439 (also known as the Levine Act), which became effective January 1, 2024. Municipal Code Section 2.40.140, states that the Council may appoint a committee, which gives Council discretion on whether to appoint the Committee or not to review and make recommended changes to the City’s campaign regulations. In other words, the Council could raise the per-person contribution amount without appointing a committee by directing staff to return with the appropriate ordinance amendment.

Page 545 of 565 ends

Item 7b
Council Compensation
Charter Section 410 provides that compensation for the Mayor and Council shall be reviewed biennially in even-numbered years. Recommended adjustments would then become effective the following January for the next two-year period. The Council Policies and Procedures (CP&P) Chapter 2 (Attachment C) outlines the implementation of the review of compensation. In April 2022, Council adopted Resolution No. 11318 (2022 Series), which amended the CP&P to allow for Consumer Price Index (CPI) increases in lieu of forming a Council Compensation Committee. On April 2, 2024 City Council approved a CPI increase of 8.3% for the City Council, Planning Commission and Architectural Review Commission.

Committee Formation
If the Council decides to establish both the Elections Campaign Regulations Committee and the Council Compensation Committee, staff recommends combining them into a single committee to most efficiently use time and resources. If formed this would be a Brown Act committee with all meetings noticed and open to the public.

When a committee has been convened, past practice has been that Council Members nominate individuals to serve on the committee by submitting names to the City Clerk.

The City Clerk recruits individuals using the following criteria: 1) by first calling those qualified to serve and who received more than one nomination; and 2) by contacting one nominee from each Council Member who had submitted recommendations. In the past, Council has also appointed alternates if a member was unable to attend a meeting.

Committee Members who have served in the last 10 years are listed in Attachment D.

If the Council opts to proceed with the committee review, staff recommends that the City Clerk receive names of individuals from councilmembers by June 15, 2025, that the City Clerk confirm interest with individuals suggested, and that the names of all interested individuals be presented to Council and the public for discussion at the July 13, 2025 City Council meeting.

Previous Council or Advisory Body Action
On January 7, 2020, the Council Compensation Committee recommended increasing the monthly compensation for the Mayor to $2,508 and City Council to $1,990, and to defer review of Planning Commission and Architectural Review Commission’s compensation.

On April 19, 2022, Resolution No. 11318 (2022 Series) was adopted, providing a biennial CPI increase to the Council, Planning Commission, and Architectural Review Commissions’ compensation in lieu of appointing a Council Compensation Committee.

On April 2, 2024, Council approved a CPI increase to the Council, Planning Commission and Architectural Review Committee’s monthly compensation and also lowered the

Page 546 of 565 ends

Item 7b
maximum allowable campaign contribution from $300 to $250 due to changes to Section 84308 of the Political Reform Act based on the Levine Act.

Public Engagement
No public engagement has been done for this item; however, the public will have an opportunity to comment on this item at or before the meeting. Furthermore, should the Council appoint a committee, these meetings will be open to the public and any recommendations will be presented at a publicly noticed meeting.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378.

FISCAL IMPACT
Budgeted: Yes Budget Year: 2025-26
Funding Identified: N/A
Fiscal Analysis:

Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ N/A $ $ $
State
Total $N/A $ $ $
The cost to staff a committee is anticipated every two years when the budget is approved for the City Administration and IT Department. Any increases to compensation would be included in the development of the 2026-27 Supplemental Budget.

ALTERNATIVES

1. Election Campaign Contributions:
a. Forego the creation of the Elections Campaign Regulations Review Committee and direct staff to return at a future meeting to present an ordinance amendment, which would increase the per-person contribution limit from $250 to $500.
b. Forego the creation of the Elections Campaign Regulations Review Committee and do not direct staff to return at a future meeting to present an

Page 547 of 565 ends

Item 7b
ordinance amendment, which would leave the per-person contribution limit at $250.
c. Appoint a separate Elections Campaign Regulations Committee. Direct Staff to begin the process to convene a 7-member Elections Campaign Regulations Committee to consider increasing the per-person contribution limit from $250 to $500, in alignment with Senate Bill 1243.

2. Council and Advisory Body Compensation
a. Council could decide to forego the creation of a Council Compensation Committee. As Council is not required to create said Committee, they could opt to approve just the biennial CPI increases to Council, Planning Commission, and Architectural Review Commission salaries, as authorized by Resolution No. 11318 (2022 Series).
b. Appoint a separate Council and Advisory Body Compensation Committee.

Direct staff to begin the process to convene a 7-member Council Compensation Committee to review the entire compensation package for Council, Planning Commission, and Architectural Review Commission.

ATTACHMENTS
A - Senate Bill 1181
B - Senate Bill 1243
C - Council Policies & Procedures Chapter 2 (Council Compensation) D - Previously Appointed Elections Campaign Regulations Committee and Council Compensation Committee Members

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Council Policies & Procedures Manual (rev. 05/02/2023) Page 21

CHAPTER TWO

COUNCIL COMPENSATION
Council compensation and benefits are established every other year by Council action after the Council Compensation Committee conducts a biennial review and makes a recommendation (see Section 2.6).

2.1 SALARIES FOR MAYOR AND COUNCIL MEMBERS
Compensation for services rendered in an official capacity shall be established by resolution duly adopted and consistent with the rules established in the Charter.

2.1.1 CONSUMER PRICE INDEX INCREASES
Consumer Price Index (CPI) increases will be applied to Council, Planning Commission, and Architectural Review Commission salaries biennially. CPI increases are not subject to review by a Council Compensation Committee.

2.2 RETIREMENT, MEDICAL, DENTAL, VISION AND LIFE INSURANCE The Mayor and Council Members shall be entitled to City-funded participation in P.E.R.S. retirement. The City shall contribute an amount equivalent to that received by City department heads monthly towards the Mayor and Council Members’ participation in PEMCHA, dental, vision, and life insurance. Any unexpended amount shall not be distributed to the Mayor and Council Members in cash. If the Mayor and Council Members elect to opt out of medical, dental, and vision that individual member will receive the opt-out amount equal to City department heads.

Individual Council Members may waive any or all of the compensation provided to them. Such a waiver shall affect only the individual choosing to waive compensation for the period of time specified by that individual. An individual waiver shall not be binding on any other current or future Council Member. Should any Council Member wish to make a change in their individual compensation, staff will process a personnel action form to effectuate this change.

2.3 PROFESSIONAL DEVELOPMENT
Allowances shall be budgeted for the Mayor and each Council Member as follows:

2.3.1 PROFESSIONAL DEVELOPMENT - INCLUDING TRIPS AND MEETINGS For costs of professional development and educational conferences designed to improve understanding of and proficiency in municipal affairs.

Said allowance shall be used for out-of-county expenses only and shall be reimbursed in accordance with accepted City Travel Guidelines.

Page 561 of 565 ends

Council Policies & Procedures Manual (rev. 05/02/2023) Page 22

2.3.2 START UP ALLOWANCE
An additional professional development allowance shall be budgeted to each new Mayor and Council Member to help accelerate their comprehension of municipal and legislative operations during the first 12 months following the taking of office and the amounts shall be as set forth in the applicable financial plan adopted by the Council.

2.4 CITY BUSINESS AND MILEAGE REIMBURSEMENT
Quarterly allowances shall be budgeted for the Mayor and each Council Member as stated in the Financial Plan.

2.4.1 CITY BUSINESS
For costs incurred in connection with official City business. Said allowance shall be used for in-county expenses and shall include all meals, tickets, periodicals, dues, subscriptions, and similar miscellaneous expenses.

2.4.2 MILEAGE
For official travel within the County of San Luis Obispo, reimbursement shall be made upon submittal of an official mileage expense form:

2.5 GENERAL PROCEDURES AND LIMITATIONS
Appropriate budgetary practices and accounting controls shall be established to ensure that expenditures and reimbursements are in compliance with approved budget allocations. The Mayor and each Council Member is expected to plan business activities so as to stay within their budget. When exceptional circumstances require that additional amounts be allocated to accounts, formal Council action shall be required.

2.5.1 ACCOUNTING
An account shall be established in the name of each Council Member with all expenditures charged to the individual Council Member or Mayor. If any account is depleted prior to the end of the fiscal year, additional allocations shall require a specific action of the City Council. Claims for reimbursement as specified in Section 2.4, above, may be submitted monthly but the aggregate of three-monthly claims may not exceed the quarterly maximum.

Receipts shall be submitted within the fiscal year. The Council budget shall be available for review in the City Clerk's Office and the Mayor and Council Members shall receive periodic statements.

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Council Policies & Procedures Manual (rev. 05/02/2023) Page 23

2.5.2 REIMBURSEMENT LIMITATION
The City's adopted Travel Guidelines shall govern all expenditures for non local professional development and conferences. These guidelines include all non local official meals, tuition or fees, transportation to meeting sites, materials, and telephone usage.

2.5.3 SPECIAL EXPENSES
For occasions when the Mayor and/or a Council Member is designated by the City Council to represent the City at special meetings, reimbursement shall be made from an unallocated Travel Expense Account.

2.5.4 OTHER GUIDELINES
Any other travel-related issue not specifically governed in these Policies and Procedures shall be adjudicated in accordance with the City of San Luis Obispo adopted Travel Guidelines.

2.5.5 DISCLOSURE AND REPORTING REQUIREMENTS
The Political Reform Act of 1974 (Government Code sections 87200) requires local public officials to file a Statement of Economic Interest (Form 700) to disclose certain investments, interests in real property, sources of income, gifts, loans and business positions when assuming office, annually and when leaving office.

2.6 COUNCIL COMPENSATION COMMITTEE
A seven-member review committee may be appointed no later than the last City Council meeting in January in even-numbered years and shall bring its proposed recommendations in resolution form to the City Council no later than the first City Council meeting in May.

2.6.1 MEMBERSHIP
The committee membership shall have as broad a representation as possible, including but not limited to, one previously elected official, one Personnel Board member, and one citizen at large.

2.6.2 REVIEW RESPONSIBILITY
The committee shall review the full Council compensation package including salary, benefits, expense reimbursement, professional development allowances, and any other compensation provided the City Council. Review should include, but shall not be limited to:
1) Compensation of Council Members and Mayors of cities of similar population/budget size;

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Council Policies & Procedures Manual (rev. 05/02/2023) Page 24 2) Compensation practices of both Charter and General Law cities; 3) Government Code provisions for General Law cities;
4) Council Member and Mayor responsibilities in San Luis Obispo at the time of the committee's review;
5) Any structural changes that may have occurred in municipal government either as a result of state legislation or by actions of the local electorate that may have added to, or deducted, from the duties and responsibilities of the Council Members and/or Mayor.

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Elections Campaign Regulations Committee Former Members 2009 Members
John Ewan
Ty Griffin
Mike Latner (Alternate)
Christine Mulholland
Pam Voges
Dodie Williams
2013 Members
Jerri Carrol
Andrea Devitt
Ty Griffin
Wilda Rosen
Allen Settle
Bob Shanbrom
Council Compensation Committee Former Members
2014 Members
John Ewan – Previously Elected Official
Marcia Nelson – Personnel Board Member
Amy Kardel – Citizen-at-Large
Ken Tasseff – Citizen-at-Large
Gordon Mullin – Citizen-at-Large
2016 Members
(Council Compensation review not conducted)
2018 Members
John Ewan – Previously Elected Official
Frank Guyton – Personnel Board Member
Louise Matheny – Citizen-at-Large
Dale Stocker – Citizen-at-Large
Brett Strickland – Citizen-at-Large
Alternate
Louise Justice
2020 Members (increased to 7 members)
Dan Rivoire – Previous Elected Official
Cal Stevens – Personnel Board Member
Audrey Bigelow – Citizen-at-Large
Kim Bisheff – Citizen-at-Large
Garrett Otto – Citizen-at-Large
Jenn Stubbs – Citizen-at-Large
Ron Yukelson – Citizen-at-Large
2022 Members
(No Committee formed; biennial CPI increases implemented via R-11318)

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San Luis Obispo City CouncilMay 20, 2025

San Luis Obispo City Council
May 20, 2025