San Luis Obispo City Council
November 18, 2025

City Council
AGENDA

Tuesday, November 18, 2025, 5:30 p.m.

Council Chambers, 990 Palm Street, San Luis Obispo
**THE AGENDA PACKET HAS BEEN AMENDED TO ADD THE STAFF REPORT AND ATTACHMENTS FOR ITEM 6H.**
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INSTRUCTIONS FOR PUBLIC COMMENT:

Public Comment prior to the meeting (must be received 3 hours in advance of the meeting):

Mail - Delivered by the U.S. Postal Service. Address letters to the City Clerk's Office at 990 Palm Street, San Luis Obispo, California, 93401.

Email - Submit Public Comments via email to [email protected]. In the body of your email, please include the date of the meeting and the item number (if applicable). Emails will not be read aloud during the meeting.

Voicemail - Call (805) 781-7164 and leave a voicemail. Please state and spell your name, the agenda item number you are calling about, and leave your comment. Verbal comments must be limited to 3 minutes. Voicemails will not be played during the meeting. *All correspondence will be archived and distributed to councilmembers, however, submissions received after the deadline may not be processed until the following day.

Public Comment during the meeting:

Meetings are held in-person. To provide public comment during the meeting, you must be present at the meeting location.

Electronic Visual Aid Presentation. To conform with the City's Network Access and Use Policy, Chapter 1.3.8 of the Council Policies & Procedures Manual, members of the public who desire to utilize electronic visual aids to supplement their oral presentation must provide display-ready material to the City Clerk by 12:00 p.m. on the day of the meeting. Contact the City Clerk's Office at [email protected] or (805) 781-7114.

Pages

1. CLOSED SESSION (5:00 PM to 5:30 PM)

1.a CALL TO ORDER
Mayor Erica A. Stewart will call the Closed Session of the San Luis Obispo City Council to order at 5:00 p.m. in the Council Hearing Room at City Hall,990 Palm Street, San Luis Obispo.

1.b CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code §54956.8
Property: 11175 Los Osos Valley Rd (Site ID: CA45998-A) 1050 Oak St (Site ID: US-CA-1258)
Agency Negotiators: Natalie Harnett, Christine Dietrick, Sadie Symens
Negotiating Parties: SBA 2012 TC II, LLC; Phoenix
Tower International
Under Negotiation: Price and terms of payment.

1.c ADJOURNMENT
The City Council will hold a Regular Meeting on November 18, 2025 at 5:30 PM in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.

2. CALL TO ORDER
Mayor Erica A. Stewart will call the Regular Meeting of the San Luis Obispo City Council to order.

3. PLEDGE OF ALLEGIANCE
Council Member Jan Marx will lead the Council in the Pledge of Allegiance.

4. PRESENTATIONS

4.a RESTORATIVE JUSTICE WEEK
Mayor Stewart will present a proclamation declaring November 16 through November 22, 2025 as Restorative Justice Week.

4.b TRANSGENDER DAY OF REMEMBERANCE
Mayor Stewart will present a proclamation declaring November 20, 2025 as Transgender Day of Remembrance.

4.c CITY MANAGER REPORT
Receive a brief report from City Manager Whitney McDonald.

5. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
Not to exceed 15 minutes. The Council welcomes your input. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). Staff may be asked to follow up on such items.

6. CONSENT AGENDA
Not to exceed 15 minutes. Matters appearing on the Consent Calendar are expected to be non-controversial and will be acted upon at one time. A member of the public may request the Council to pull an item for discussion. Pulled items shall be heard at the close of the Consent Agenda unless a majority of the Council chooses another time. The public may comment on any and all items on the Consent Agenda within the three-minute time limit.

Recommendation:

To approve Consent Calendar Items 6a to 6h.

6.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND

ORDINANCES
Recommendation:

Waive reading of all resolutions and ordinances as appropriate.

6.b MINUTES REVIEW - OCTOBER 28, 2025 AND NOVEMBER 4, 2025

COUNCIL MINUTES
11 Recommendation:

Approve the minutes of the City Council meetings held on October 28, 2025 and November 4, 2025.

6.c SECOND READING AND ADOPTION OF ORDINANCE NO. 1750
(2025 Series) AMENDING TITLE 17 OF THE CITY’S MUNICIPAL CODE (ZONING REGULATIONS) SECTION 17.02.020 TO INCLUDE

AN APPLICABILITY SUBSECTION AND TO EXEMPT CERTAIN

PUBLIC SAFETY FEATURES IN CITY PROJECTS FROM
23 Recommendation:

Adopt Ordinance No. 1750 (2025 Series) entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Title 17 of the City’s Municipal Code (Zoning Regulations) Section 17.02.020, “Purpose and Authority of the Zoning Regulations” to include an “applicability” subsection and to exempt certain public safety features in City projects from the Zoning Regulations.”

6.d ADVISORY BODY APPOINTMENT FOR AN UNSCHEDULED

VACANCY ON THE AREA AGENCY ON AGING COMMISSION
31 Recommendation:

Confirm the appointment of Corene Canaan to the Area Agency on Aging Commission (AAA) for the remainder of the vacated term expiring June 30, 2026, and a consecutive 2-year term expiring June 30, 2028.

6.e AUTHORIZATION TO CREATE A NEW CAPITAL IMPROVEMENT
PROJECT AND APPROPRIATE SENATE BILL (SB) 125 FUNDS FOR

THE OPEN-LOOP PAYMENT SYSTEM PROJECT
35 Recommendation:

Adopt a Resolution of the City Council of the City of San Luis Obispo, California, to:

Approve the creation of a new Capital Improvement Project for the Open-Loop Payment System (Project Number 2000406);
and

1. Authorize the Finance Director to appropriate $271,000 in Senate Bill (SB) 125 grant funds to the Open-Loop Payment System Project Account (Project Number 2000406).

2. 6.f CONSOLIDATION OF THE PUBLIC WORKS AND UTILITIES

DEPARTMENTS AND ESTABLISHMENT OF NEW DIRECTOR

POSITION
45 Recommendation:

Adopt a resolution:

Combining the Public Works Department and the Utilities Department into a single Department of Public Works and Utilities.

1. Establishing a new Director of Public Works and Utilities classification to oversee the City’s Public Works and Utilities functions; and

2. Reclassifying the existing Public Works Director and Utilities Director positions into Assistant Director positions, one overseeing the Public Works operational branch and one
overseeing the Utilities operational branch; and

3. Confirming that the Director of Public Works and Utilities shall assume all responsibilities and authorities individually referenced in the San Luis Obispo Municipal Code for the Public Works Director, Utilities Director, and department head; and

4. Establishing an updated regular employee salary schedule effective November 20, 2025, as required by California Public Employees’ Retirement System.

5. 6.g AUTHORIZATION TO ADVERTISE REQUEST FOR PROPOSALS

FOR TRANSIT OPERATION AND MAINTENANCE SERVICES
91 Recommendation:

Authorize advertisement of a Requests for Proposals (RFP) for qualified vendors to provide transit operation and maintenance services for San Luis Obispo (SLO) Transit.

6.h FISCAL YEAR 2024-25 DEVELOPMENT IMPACT FEE ANNUAL
REPORT (AB1600)
255
Recommendation:

Adopt a Draft Resolution entitled, “A Resolution of the City Council of the City of San Luis Obispo, California, accepting the Fiscal Year 2024- 25 Annual Report on Development Impact Fees and make findings related to Development Impact Fees held longer than five years.”

7. PUBLIC HEARING AND BUSINESS ITEMS

7.a INTRODUCE TWO ORDINANCES TO ADOPT BY REFERENCE THE
2025 CALIFORNIA BUILDING AND FIRE CODES WITH LOCAL
AMENDMENTS (60 MINUTES)
321
Recommendation:

Introduce an Ordinance entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, Amending Title 15 of the Municipal Code to adopt by reference and amend the latest edition of the California Building Standards Code and adopting findings of fact to support the amendments”
(Attachment A) amending Chapters 15.02 and 15.04 of the Municipal Code adopting, by reference, the 2025 editions of the California Code of Regulations Title 24, the 1997 editions of the Uniform Housing Code and the Uniform Code for the
Abatement of Dangerous Buildings, and the 2024 edition of the International Property Maintenance Code, with amendments.

This Ordinance also includes adoption of the Wildland Urban Interface (WUI) Code.

1. Introduce an Ordinance entitled, “An Ordinance of the City Council of the City of San Luis Obispo, California, Adopting Local Amendments to Part 6 of the Building Construction and Fire Prevention Code, 2026” (Attachment B) providing local energy efficiency amendments to the California Energy Code.

2. 8. LIAISON REPORTS AND COMMUNICATIONS
Not to exceed 15 minutes. Council Members report on subcommittee assignments, listed below, and other City activities. At this time, any Council Member or the City Manager may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may provide a reference to staff or other resources for factual information, request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (Gov. Code Sec. 54954.2) Mayor
Stewart
Vice Mayor
Shoresman
Council Member
Boswell
Council Member
Francis
Council
Member Marx
SLO Council of
Governments
Zone 9 Advisory
Committee
Airport Land Use Nacimiento Water
Project
Air Pollution
Control District
Regional
Economic Action
Coalition
Downtown
Association
Board
SLO Climate
Coalition
Community
Action
Partnership
Integrated
Waste
Management
Authority
CA Men’s
Colony Advisory
Committee
Homeless
Services
Oversight
Committee
Local Agency
Formation
Commission
County Water
Resources
Advisory
Committee
Performing Arts
Center
Commission
CP Campus
Planning
Committee
SLO Regional
Transit Authority
Visit SLO
County Advisory
Committee
Central Coast
Clean Energy

9. ADJOURNMENT
The next Regular Meeting of the City Council will be held on December 4, 2025 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.

LISTENING ASSISTIVE DEVICES for the hearing impaired - see the Clerk.

The City of San Luis Obispo wishes to make all of its public meetings accessible to the public. Upon request, this agenda will be made available in appropriate alternative formats to persons with disabilities. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should direct such request to the City Clerk’s Office at (805) 781-7114 at least 48 hours before the meeting, if possible. Telecommunications Device for the Deaf (805) 781-7410.

City Council meetings are televised live on Charter Channel 20 and the City's YouTube Channel: www.youtube.com/CityofSanLuisObispo. Agenda related writings or documents provided to the City Council are available for public inspection in the City Clerk’s Office located at 990 Palm Street, San Luis Obispo, California during normal business hours, and on the City’s website https://www.slocity.org/government/mayor-and-city-council/agendas-andminutes. Persons with questions concerning any agenda item may call the City Clerk’s Office at (805) 781-7114.

1 Council Minutes
October 28, 2025, 5:30 p.m.

Council Chambers, 990 Palm Street, San Luis Obispo
Council Members

Present:

Council Member Mike Boswell, Council Member Emily Francis, Council Member Jan Marx, Vice Mayor Michelle Shoresman, Mayor Erica A. Stewart
City Staff Present: City Manager Whitney McDonald, Deputy City Attorney Sadie Symens, Teresa Purrington, City Clerk
_____________________________________________________________________

1. CALL TO ORDER
A Special Meeting of the San Luis Obispo City Council was called to order on October 28, 2025, at 5:30 p.m. at Council Chambers, 990 Palm Street, San Luis Obispo, by Mayor Stewart.

2. PLEDGE OF ALLEGIANCE
Council Member Francis led the Council in the Pledge of Allegiance.

3. PUBLIC COMMENT FOR ITEMS ON THE AGENDA ONLY

4. PRESENTATIONS

4.a CAL POLY ENROLLMENT/HOUSING PRESENTATION
The Council received a presentation from Cal Poly staff regarding housing, enrollment and transition to year-round operations.

5. CITY COUNCIL STUDY SESSION

5.a RENTER PROTECTIONS STUDY SESSION – SAFE AND STABLE

RENTAL HOUSING
Principal Planner Teresa McClish and Assistant Planner David Amini provided an in-depth staff report and responded to Council questions.

Public Comments:

Glenn Silloway
Leah Burnett
Sherry Lin
Kylie Schoen
Judy Philbin
Rocio Alvear
Lisa Jouet

2 Tyler Coari
Julia Alber
Jonathan Ayala
Jenn Fields
Garrett Philbin
Dona Hare Price
Crystal Bradshaw
Barry Price
Abigail Rosalinda Garcia
Gerri Clemens
Angela Kasprzak
Rachel Whalen
Matthew Roberts
Steve Delmartini
Mr. V
Eric Veium
Graham Updegrove
---End of Public Comment-
--
ACTION: The Council received a presentation and conducted a study session on rental housing protections, including existing protections.

Director Tway summarized the consensus direction that the Council provided:
 Move forward with the strategic next steps that staff noted in the Staff Report that could be addressed within the current work program.
 The Rental Registry study session will be in February 2026, with the direction to incorporate the comments provided at the meeting and research areas noted by the City Council.
 In the beginning of next fiscal year there is a work plan item to develop a Strategic Plan for the Safe Housing program, which can include some of the things discussed at this meeting. Staff will look at the following:
o Providing a safe housing checklist with the business license. o Providing more information about the requirement that landlords must have a business license, including that all units must be listed on their business license.
o Undertaking more education to landlords and increased education for tenants.
o Work with Finance on how we can make business license registrations more robust and clearer for rental properties and see how we can gather more information.
 Staff will also do research on questions that were asked including:

2 o Gathering more information on the unmet needs for the rapid rehousing funds.
o Look into smoke free policies from other jurisdictions. o Get more information on how many units in the City that are immediate health and safety issues.
o Work with Code Enforcement so as we get confirmed safe housing violations, we classify them as to whether they are a high priority or low priority violation to provide more data on the types of violations we are finding.

6. ADJOURNMENT
The meeting was adjourned at 9:52 p.m. The next Regular Meeting of the City Council will be held on November 18, 2025, at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo. _________________________
APPROVED BY COUNCIL: XX/XX/202X

1 Council Minutes
November 4, 2025, 5:30 p.m.

Council Chambers, 990 Palm Street, San Luis Obispo
Council Members

Present:

Council Member Mike Boswell, Council Member Emily Francis, Council Member Jan Marx, Vice Mayor Michelle Shoresman, Mayor Erica A. Stewart
City Staff Present: City Manager Whitney McDonald, Teresa Purrington, City Clerk _____________________________________________________________________

1. CALL TO ORDER
A Regular Meeting of the San Luis Obispo City Council was called to order on November 4, 2025 at 5:30 p.m. in the Council Chambers, 990 Palm Street, San Luis Obispo, by Mayor Stewart.

2. PLEDGE OF ALLEGIANCE
Mayor Stewart led the Council in the Pledge of Allegiance.

3. PRESENTATIONS

3.a SAN LUIS OBISPO COUNCIL OF GOVERNMENT 2027 REGIONAL

TRANSPORTATION PLAN PRESENTATION
The Council received a presentation from Sara Sanders, San Luis Obispo Council of Government regarding the 2027 Regional Transportation Plan and opportunities for Public Participation.

3.b CITY MANAGER REPORT
City Manager Whitney McDonald provided a report on upcoming projects.

4. PUBLIC COMMENT PERIOD FOR ITEMS NOT ON THE AGENDA
Public Comment:

Dr. Jill Stearns
--End of Public Comment--

5. CONSENT AGENDA
Mayor Stewart requested that Item 5c be pulled from the Consent agenda.

2 Public Comment:

None
--End of Public Comment--
Motion By Vice Mayor Shoresman
Second By Council Member Boswell
To approve Consent Calendar Items 5a, 5b, 5d and 5e.

Ayes (5): Council Member Boswell, Council Member Francis, Council Member Marx, Vice Mayor Shoresman, and Mayor Stewart
CARRIED (5 to 0)

5.a WAIVE READING IN FULL OF ALL RESOLUTIONS AND ORDINANCES Waive reading of all resolutions and ordinances as appropriate.

5.b MINUTES REVIEW - OCTOBER 21, 2025 COUNCIL MINUTES
Approve the minutes of the City Council meeting held on October 21, 2025.

5.d AUTHORIZE CITY MANAGER TO EXECUTE AVILA RANCH

SETTLEMENT AGREEMENT
Authorize City Manager to execute the draft Avila Ranch Settlement Agreement, including all attachments and associated agreements contained therein, and disperse escrow funds to resolve a 2022 dispute and protest regarding development impact fees and other project implementation items.

5.e AUTHORIZATION TO ENTER A LEASE AGREEMENT WITH JP
MORGAN CHASE FOR THE PURCHASE OF A TYPE 1 FIRE ENGINE

1. Authorize the City Manager or designee, Finance Director or designee and City Attorney or designee to execute all related documents on behalf of the City to execute a three-year agreement with JP Morgan Chase Bank, N.A. with an interest rate not to exceed 5.00%, and purchase agreement with Pierce Manufacturing to accomplish the lease purchase of a Type 1 Fire Engine; and

2. Authorize a Budget Amendment Request (BAR) for $63,680.17 from Fire Impact Fee Revenue Fund to the project account number 2000554; and

3 3. Adopt a draft resolution entitled “a Resolution of the City Council of the City of San Luis Obispo, California, approving the lease purchase finance agreement of a fire engine through JP Morgan Chase Bank, N.A. and approving the final form of financing documents and official actions.”

5.c APPROVE THE SCHEDULE OF CITY COUNCIL MEETINGS FOR 2026 Public Comments:

None
---End of Public Comment---
Motion By Council Member Marx
Second By Mayor Stewart
Adopt the proposed 2026 Regular City Council Meeting Schedule with meetings normally held on the first and third Tuesday of every month, with the following exceptions:

1. Reschedule the Regular City Council meeting of January 6, 2026 to January 13, 2026; and

2. Cancel the Regular City Council meetings of July 7, 2026, and December 15, 2026;

3. Reschedule the Regular City Council meeting of November 3, 2026 to November 10, 2026.

Ayes (5): Council Member Boswell, Council Member Francis, Council Member Marx, Vice Mayor Shoresman, and Mayor Stewart
CARRIED (5 to 0)

6. PUBLIC HEARING AND BUSINESS ITEMS

6.a FISCAL YEAR 2024-25 YEAR END BUDGET REPORT
Emily Jackson, Finance Director and Riley Kuhn, Principal Budget Analyst provided an in-depth staff report and responded to Council questions.

Public Comments:

Leann Standish
Barbara Bell
John Dunn
Beya Makekau
Missy Reitner Cameron

4 Clint Pearce
Amanda Bockelman
Charlie Rugg
Chuck Croster
Jeff Thoma
Sara McGrath
---End of Public Comment---
Motion By Vice Mayor Shoresman
Second By Mayor Stewart
Receive and file the FY 2024-25 Year End Budget Report and To direct staff to incorporate an assignment of $500,000 of year end fund balance in our future 2nd quarter budget report to support Phase 1 of the SLOMA expansion project subject to the completed audit and a grant agreement to be approved by the City Council. The grant agreement should also include terms which would commit the City to providing funding of some kind toward Phase 2 of the project, subject to further analysis and discussion at a public meeting and with funding allocations determined during future budget actions.

Ayes (5): Council Member Boswell, Council Member Francis, Council Member Marx, Vice Mayor Shoresman, and Mayor Stewart
CARRIED (5 to 0)

6.b PRADO INTERCHANGE AND BRIDGE VALUE ENGINEERING
Scott Collins Assistant City Manager, Matt Horn, Mayor Projects Manager and Brent Lemon, Consor Engineering provided an in-depth staff report and responded to Council questions.

Public Comments:

Garrett Otto
---End of Public Comment---
Motion By Council Member Boswell
Second By Vice Mayor Shoresman

1. Receive an update on the Prado Road Interchange Project Value Analysis phase; and,

5 2. Direct staff to implement the Prado Road Interchange Project Value Analysis project changes that will reduce construction costs by approximately $8,000,000; and

3. Direct staff to implement the Prado Road Interchange Project travel lane reduction cost components that will reduce construction costs by approximately $12,000,000; and

4. Direct staff to implement a shared use path along the south side of Prado Road through the Prado Road Interchange Project and to Higuera Street and to include:

Alternative 3 - Conduct a Value Analysis for the Bridge Project.

Council could direct staff to complete a value analysis for the Bridge Project to identify potential opportunities for cost reduction.

7. LIAISON REPORTS AND COMMUNICATIONS
Mayor Stewart asked the Council how they would like to select their Subcommittee Liaison assignments. By consensus the Council provided staff with direction to hold a Special meeting in December to discuss Council Subcommittee assignments.

Mayor Stewart
 Reported on October 24th CA Men’s Colony Advisory Committee meeting  Asked City Manager McDonald to report on the Performing Arts Center Commission meeting since Mayor was unable to attend.
 Was a judge for the Downtown SLO Halloween costume contest.  Attended the Water Resource Recovery Facility ribbon cutting Vice Mayor Shoresman
 Reported on the October 29th Cal Poly Campus Planning Committee meeting
 Attended the Mayor/Advisory Body Chair lunch on October 30th  Attended the Arbor Day Celebration on November 1st in Santa Rosa Park  Attended the Pumpkin Smash on November 1st at French Park  Attended the Dia de las Muertas Celebration on November 1st at Mission Plaza

6 Council Member Boswell
 Attended the Arbor Day Celebration on November 1st in Santa Rosa Park  Attended the Pumpkin Smash on November 1st at French Park  Attended the Dia de las Muertas Celebration on November 1st at Mission Plaza
 Went on a tour of Center of Innovation and Entrepeaureship Council Member Francis
 Reported on the Community Action Partnership (CAPSLO) Partners meeting on October 30th
 Reported on the Investment Oversight Committee meeting on October 30th
 Attended the SLO Creek Rewilding plan fundraiser on October 23rd  Attended Arbor Day Celebration on November 1st
 Attended the ribbon cutting for a new Aevum Hospice Facility on November 4th
Council Member Marx
 Attended the Integrated Waste Management Authority (IWMA) Closed Session on November 3rd
 Attended the Water Resource Recovery Facility ribbon cutting  Attended the Pumpkin Smash on November 1st at French Park  Attended the Dia de las Muertas Celebration on November 1st at Mission Plaza
 Attended the SLO Creek Rewilding plan fundraiser on October 23rd  Attended Arbor Day Celebration on November 1st
 Attended the ribbon cutting for a new Aevum Hospice Facility on November 4th

8. ADJOURNMENT
The meeting was adjourned at 10:06 p.m. The next Regular City Council Meeting is scheduled for November 18, 2025 at 5:30 p.m. in the Council Chambers at City Hall, 990 Palm Street, San Luis Obispo.

7 APPROVED BY COUNCIL: XX/XX/202X

Item 6c
Department: Community Development
Cost Center: 4006
For Agenda of: 11/18/2025
Placement: Consent
Estimated Time: N/A
FROM: Timmi Tway, Community Development Director
Prepared By: Rachel Cohen, Principal Planner
SUBJECT: SECOND READING AND ADOPTION OF ORDINANCE NO. 1750 (2025 Series) AMENDING TITLE 17 OF THE CITY’S MUNICIPAL CODE
(ZONING REGULATIONS) SECTION 17.02.020 TO INCLUDE AN

APPLICABILITY SUBSECTION AND TO EXEMPT CERTAIN PUBLIC

SAFETY FEATURES IN CITY PROJECTS FROM

RECOMMENDATION
Adopt Ordinance No. 1750 (2025 Series) entitled “An Ordinance of the City Council of the City of San Luis Obispo, California, amending Title 17 of the City’s Municipal Code (Zoning Regulations) Section 17.02.020, “Purpose and Authority of the Zoning Regulations” to include an “applicability” subsection and to exempt certain public safety features in City projects from the Zoning Regulations.”

POLICY CONTEXT
Consistency with the General Plan
The Land Use Element (LUE) identifies that the City is to have Zoning Regulations that outlines uses allowed per specific zones, property-development standards, and procedures (LUE Policy 12.1: Zoning Regulations). The proposed amendment would provide procedural clarity regarding the application of the Zoning Regulations to City properties and projects. Currently the Zoning Regulations do not contain an applicability section within the Municipal Code Chapter 17.02. Other LUE programs highlight that public spaces and developments are to be designed to enhance public safety and welfare (LUE Programs 4.9, 4.23, and 4.36). The intent of the proposed Zonin Regulations text amendment is to facilitate necessary safety features in City projects.

Consistency with the Zoning Regulations
The Zoning Regulations do not provide a clear statement on how they are to be applied to properties in the City. The proposed amendment would clarify how the Zoning Regulations apply and expressly authorize the City to incorporate necessary public safety features to protect the public health, safety and welfare of the community in City projects that may otherwise not be allowed per the zoning code. The proposed amendment would exempt public safety features of a City project that supports the public health, safety, and welfare. City projects, such as a new fire station, a significant addition to an existing City

Item 6c
building, or other development would still be required to adhere to all requirements in the City’s Zoning Regulations. The proposed amendment only exempts public safety features of a City project that supports the public health, safety, and welfare.

DISCUSSION
The City undertakes various projects every year for the benefit of the community. Projects can range from constructing new City facilities such as a new parking structure, to making adaptations or modifications to existing facilities to include safety features such as fencing or a new radio tower for a fire station. Currently, the City is required to comply with the City’s Zoning Regulations for all new projects or modifications to existing City facilities.

However, strict adherence to every requirement can be difficult or impossible given the unique nature and purpose of City projects versus private development. Often there is a need for these projects to include features that promote public health, safety, and welfare that do not comply with the Zoning Regulations.

Several challenges have currently arisen with City projects. For example, alterations to City facilities may be required once it is discovered that there is a public health, safety, or welfare issue that needs to be addressed. To remedy the issue, modifications to the structure may be required that are not permitted due to the Zoning Regulations. Since the City is required to comply with the Zoning Regulations, certain safety elements cannot be installed, and the community and/or City staff remain at risk. Alternatively, the City may be required to request an exception through a lengthy process from its own regulations adding lengthy delays and cost increases on these specific projects. This amendment to the Zoning Regulations, Section 17.02.020 is intended to eliminate that administrative inefficiency and allow effective implementation of common-sense public safety features associated with public projects.

Another challenge is related to the process to approve modifications that are identified as necessary for existing City projects. New City projects are required to be processed like private development projects, including development review and any other necessary entitlements. Once a City project is approved through the development review process, any modifications deemed necessary to protect the public health, safety, or welfare could require re-review of the project by the reviewing authority (Planning Commission, City Council, etc.). This causes significant delays in project delivery which equates to substantial City costs and risk to public health, safety, or welfare. By approving the proposed amendment, safety features that are determined to be necessary would not trigger an extensive re-review of the project.

In summary, the proposed text amendment to the Zoning Regulations, Section 17.02.020 would provide limited flexibility to allow City projects to include features that would protect the public health, safety and welfare even if they would not normally comply with the Zoning Regulations. Given the unique nature of the types of projects and facilities that are developed by the City, this flexibility is necessary to ensure that the City can develop and maintain buildings and facilities that are safe for the community and staff.

Item 6c
Addition of Applicability Section
The Zoning Regulations do not provide a clear statement on how they are to be applied to properties in the City. The City currently operates and has historically interpreted its Zoning Regulation to require that both private and public properties are subject to the Zoning Regulations, but the code does not expressly state this. As such, the proposed amendment to Zoning Regulations, Section 17.02.020 includes an “applicability” section to modify historic practice and clarify how the Zoning Regulations apply.

Previous Advisory Body Action
On September 24, 2025, the Planning Commission reviewed the proposed Zoning Regulations text amendments and unanimously (5:0) recommended the City Council approve the proposed amendments.

On October 21, 2025, the City Council unanimously (5:0) voted to introduce the ordinance to amend Title 17 (Zoning Regulations) Section 17.02.020, to include an “applicability” subsection and exempt certain public safety features in City projects from the Zoning Regulations.

Public Engagement
The proposed text amendments were noticed in accordance with Municipal Code Chapter

17.122 (Public Notices and Hearing) and state law. Prior to the Planning Commission meeting, notice of the proposed text amendments was published in the local newspaper, New Times, on September 4, 2025. Notice of the October 21, 2025, City Council public hearing was published in New Times, and hearing agendas for meetings were posted at City Hall, consistent with adopted notification procedures. Public comment was received at the meeting. Public notice of this hearing has been published in New Times, and hearing agendas for this meeting have been posted at City Hall, consistent with adopted notification procedures

CONCURRENCE
The proposed amendment was reviewed by Public Works and the City Attorney’s office and reflects their comments and recommendations.

ENVIRONMENTAL REVIEW
The proposed text amendment is exempt under Section 15061(b)(3) of the CEQA Guidelines. This “Common Sense” exemption states that CEQA only applies to projects that have the potential for causing significant effect on the environment. Since the text amendment is a minor revision to Title 17 (Zoning Regulations) of the Municipal Code, specifically Section 17.02.020, “Purpose and Authority of the Zoning Regulations” intended only to provide clarity and expressly authorize exemptions for public safety features of public projects otherwise required to comply with City policies and regulations, this amendment clearly does not have the potential to cause any significant effect on the environment. The amendment does not authorize any change in the environment or otherwise allow new land uses or intensify existing land uses. These amendments do not

Item 6c
authorize any specific action without otherwise applicable development and environmental review; individual projects will still be required to comply with CEQA, as applicable.

FISCAL IMPACT
Budgeted: N/A Budget Year: 2025-26
Funding Identified: N/A
Fiscal Analysis:

Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $N/A $ $ $
State
Federal
Fees
Other:

Total $N/A $0 $0 $0
There are no fiscal impacts directly related to approval of the Zoning Regulations text amendments. No previously unanticipated fiscal impacts would occur as a result of this action.

ALTERNATIVES

1. Continue consideration of the proposed amendments. An action continuing the project should include direction for staff on pertinent issues that should be further studied or analyzed for future presentation to the Council.

2. Propose changes to the proposed ordinance. The City Council could decide to change or modify the proposed amendments to Title 17 Section 17.02.020 of the City’s Municipal Code. Under this alternative, the proposed changes would require reintroduction and adoption at subsequent future meetings.

3. Do not adopt the proposed ordinance. The City Council could decide not to adopt the attached Ordinance. If the City Council does not adopt the Ordinance there would continue to be no applicability section of the Zoning Regulations and certain public safety features in City projects would continue to be subject to Zoning Regulation requirements.

ATTACHMENTS
A - Ordinance No. 1750 (2025 Series) adopting amendments to Title 17 Section

17.02.020 of the City’s Municipal Code

O 1750
ORDINANCE NO. 1750 (2025 SERIES)

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO, CALIFORNIA, AMENDING TITLE 17 OF THE CITY’S
MUNICIPAL CODE (ZONING REGULATIONS) SECTION 17.02.020,
“PURPOSE AND AUTHORITY OF THE ZONING REGULATIONS” TO
INCLUDE AN “APPLICABILITY” SUBSECTION AND TO EXEMPT

CERTAIN PUBLIC SAFETY FEATURES IN CITY PROJECTS FROM THE ZONING REGULATIONS. THE PROJECT IS EXEMPT FROM

ENVIRONMENTAL REVIEW (CEQA) AS REPRESENTED IN THE CITY

COUNCIL AGENDA REPORT AND ATTACHMENTS DATED OCTOBER
21, 2025 (CITYWIDE; CODE-0666-2025)
WHEREAS, the Planning Commission of the City of San Luis Obispo conducted a public hearing in the Council Chamber of City Hall, 990 Palm Street, San Luis Obispo, California on September 24, 2025, for the purpose of recommending an amendment to Section 17.02.020 in Title 17 (Zoning Regulations) of the Municipal Code, pursuant to a proceeding under CODE-0666-2025; City of San Luis Obispo, applicant; and WHEREAS, the City Council of the City of San Luis Obispo conducted a public hearing in the Council Chamber of City Hall, 990 Palm Street, San Luis Obispo, California on October 21, 2025, for the purpose of introducing an ordinance to amend Section

17.02.020 in Title 17 (Zoning Regulations) of the Municipal Code, pursuant to a proceeding under CODE-0666-2025; City of San Luis Obispo, applicant; and.

WHEREAS, notices of said public hearing were made at the time and in the manner required by law; and
WHEREAS, the City Council has duly considered all evidence, including the testimony of interested parties and the evaluation and recommendation by staff, presented at said hearing.

NOW, THEREFORE, BE IT ORDAINED by the Council of the City of San Luis Obispo as follows:

SECTION 1. Findings. Based upon all the evidence, the City Council makes the following findings:
a) The proposed amendment is consistent with Land Use Element Policy 12.1:

Zoning Regulations because the amendment would provide procedural and applicability clarity as to how the Zoning Regulations apply and expressly authorize the City to incorporate necessary public safety features associated with public projects to protect the public health, safety and welfare.

Ordinance No. 1750 (2025 Series) Page 2
O 1750
b) The proposed amendment is consistent with Land Use Element Programs 4.9,

4.23, and 4.36 because the amendment would exempt public safety features of a public project that supports the public health, safety, and welfare. c) The proposed amendment is consistent with and further enhances Zoning Regulations Section 17.02.030 that states, “Land or buildings may be used and structures may be erected or altered only in accordance with the regulations in this title” because the amendment would clarify how the Zoning Regulations apply and expressly authorize the City to incorporate necessary public safety features of a public project to protect the public health, safety and welfare of the community.

SECTION 2. Environmental Determination. The proposed text amendment is exempt under Section 15061(b)(3) of the CEQA Guidelines. This “Common Sense” exemption states that CEQA only applies to projects that have the potential for causing significant effect on the environment. Since the text amendment is a minor revision to Title 17 (Zoning Regulations) of the Municipal Code, specifically Section 17.02.020, “Purpose and Authority of the Zoning Regulations” intended only to provide clarity and expressly authorize exemptions for public safety features of public projects otherwise required to comply with City policies and regulations, this amendment clearly does not have the potential to cause any significant effect on the environment. The amendment does not authorize any change in the environment or otherwise allow new land uses or intensify existing land uses. These amendments do not authorize any specific action without otherwise applicable development and environmental review; individual projects will still be required to comply with CEQA, as applicable.

SECTION 3. Action. The City Council hereby adopts an ordinance amending Title 17 of the City’s Municipal Code (Zoning Regulations) Section 17.02.020, “Purpose and Authority of the Zoning Regulations” to include an “applicability” subsection and to exempt certain public safety features in City projects from the Zoning Regulations as set forth in Exhibit A and incorporated herein.

SECTION 4. A summary of this ordinance, together with the names of Council members voting for and against, shall be published at least five (5) days prior to its final passage, in The New Times, a newspaper published and circulated in this City. This ordinance shall go into effect at the expiration of thirty (30) days after its final passage.

Ordinance No. 1750 (2025 Series) Page 3
O 1750
INTRODUCED on the 21st day of October, 2025, AND FINALLY ADOPTED by the Council of the City of San Luis Obispo on the 18th day of November, 2025, on the following vote:

AYES:

NOES:

ABSENT:
___________________________
Mayor Erica A. Stewart
ATTEST:
_______________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
_______________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ______________________. ___________________________
Teresa Purrington
City Clerk

Ordinance No. 1750 (2025 Series) Page 4
O 1750
Exhibit A

17.02.020 Purpose, authority, and applicability.

A. Purpose. The zoning regulations are intended to guide the development of the city in an orderly manner, implement the policies of the general plan, protect and enhance the quality of the natural and built environment, promote the public health, safety and general welfare by regulating the use of land and buildings and the location and basic form of structures, and provide the physical, environmental, economic, and social advantages that result from the orderly planned use of land resources.

B. Authority. The zoning regulations are enacted based on the authority vested in the city of San Luis Obispo and its charter, and the state of California, including but not limited to the State Constitution, Planning and Zoning Law (California Government Code Section 65800 et seq.), and the California Health and Safety Code. (Ord. 1650 § 3 (Exh. B), 2018) C. Applicability. The zoning regulations shall apply, to the extent permitted by law, to all property within the limits of the city of San Luis Obispo and to property for which applications for annexation and/or subdivisions have been submitted to the city of San Luis Obispo, including all uses, structures and land owned by any private person, firm, corporation or organization, the City of San Luis Obispo, or other local, State or Federal agencies. Any governmental agency shall be exempt from the provisions of the zoning regulations only as required by otherwise applicable state and federal law. The city of San Luis Obispo shall be exempt from the requirements of the zoning regulations for public safety features associated with public projects necessary to protect the public health, safety and welfare. Public safety features are defined as structures, architectural elements, devices, barriers, technology, communications, operational resiliency, fencing and / or walls, or other features of a public project that protect the public health, safety and welfare of the community.

Item 6d
Department: Administration
Cost Center: 1021
For Agenda of: 11/18/2025
Placement: Consent
Estimated Time: N/A
FROM: Greg Hermann, Deputy City Manager
Prepared By: Sara Armas, Deputy City Clerk
SUBJECT: ADVISORY BODY APPOINTMENT FOR AN UNSCHEDULED VACANCY

ON THE AREA AGENCY ON AGING COMMISSION

RECOMMENDATION
Confirm the appointment of Corene Canaan to the Area Agency on Aging Commission (AAA) for the remainder of the vacated term expiring June 30, 2026, and a consecutive 2-year term expiring June 30, 2028.

POLICY CONTEXT
The Advisory Body Handbook outlines the recruitment procedures, membership requirements, and term limits for City advisory bodies. The Handbook also contains the bylaws for reach City advisory body, some of which include additional membership requirements.

The City Council Policies and Procedures Manual describes the “Appointment Procedure” and “Process” for Advisory Body appointments. Recruitment and appointment recommendations were performed in conformance with all recruitment procedures, processes, and bylaws founds in these resources.

California Government Code Section 54972, Local Appointments List (Maddy Act) requires that on or before December 31st of each year, each legislative body shall prepare an appointments lists for their boards, commissions, and committees whose members serve at the pleasure of the legislative body. This obligation was met and is on-going.

DISCUSSION
Area Agency on Aging
The Area Agency on Aging (AAA) Commission is a regional commission serving the San Luis Obispo and Santa Barbara Counties. There are 12-members on the board with equal representation from both Counties. The City of San Luis Obispo appoints one member that is a resident of the County of San Luis Obispo and is either a participant in a local aging program, a family caregiver, service provider, representative of the aging and disabled community, veteran, or a member of the public age 55 or older.

Item 6d
The City Clerk’s Office received notice of an unscheduled vacancy on the AAA in April 2025. As this position was not part of the annual 2025 advisory body recruitment, there were no applications on file for consideration. The Clerk’s Office was directed by the Council Liaison Subcommittee, consisting of Mayor Stewart, to open a new recruitment.

After continuously recruiting for 6 months, we received 1 potential application that met the requirements for membership.

Upon review of the application and completion of an interview, Mayor Stewart recommends Corene Canaan to fill the unscheduled vacancy expiring June 30, 2026, and an additional full 2-year term expiring June 30, 2028.

Public Engagement
Following Maddy Act guidelines, notices were posted in the City Information kiosk outside City Hall and on the Advisory Body Vacancies page of the City’s website alerting the public that the city was accepting applications for the vacancy on the AAA. In addition to those locations, the Clerk’s Office in collaboration with the Communications team completed extended public outreach via e-notifications to City website subscribers and fliers submitted to various community organizations such as the Rotary Club of San Luis Obispo and the Senior Center Executive Board.

The public will also have the opportunity to provide public comment before or at the City Council meeting on November 18, 2025.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to the recommended action in this report, as the action does not constitute a “Project” under CEQA Guidelines Section 15378.

FISCAL IMPACT
Budgeted: No Budget Year: 2025-26
Funding Identified: No
Fiscal Analysis: N/A
Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $N/A $ $ $
State
Federal
Fees
Other:

Total $N/A $ $ $

Item 6d
There is no fiscal impact associated with this action.

ALTERNATIVES
Council could recommend changes to the recommended appointment or direct staff to re-open recruitment for additional candidates.

Item 6e
Department: Public Works
Cost Center: 9501
For Agenda of: 11/18/2025
Placement: Consent
Estimated Time: N/A
FROM: Aaron Floyd, Interim Public Works Director
Prepared By: Alex Fuchs, Mobility Services Business Manager SUBJECT: AUTHORIZATION TO CREATE A NEW CAPITAL IMPROVEMENT PROJECT AND APPROPRIATE SENATE BILL (SB) 125 FUNDS FOR

THE OPEN-LOOP PAYMENT SYSTEM PROJECT

RECOMMENDATION
Adopt a Resolution of the City Council of the City of San Luis Obispo, California, to:

1. Approve the creation of a new Capital Improvement Project for the Open-Loop Payment System (Project Number 2000406); and

2. Authorize the Finance Director to appropriate $271,000 in Senate Bill (SB) 125 grant funds to the Open-Loop Payment System Project Account (Project Number 2000406).

POLICY CONTEXT
On January 23, 2024, the San Luis Obispo City Council held a Study Session to review the draft Transit Innovation Study. The Study Session included a review of 17 recommendations intended to enhance mobility, restore ridership, and improve technology. The second highest ranked recommendation was to pursue implementation of a new transit payment technology – an “open-loop payment system” in coordination with San Luis Obispo Council of Governments (SLOCOG) and San Luis Obispo Regional Transit Authority (RTA) (the “project”). Council directed staff to finalize the Transit Innovation Study and to begin implementation. The recommendation in this report is consistent with Council’s direction and the implementation of the Transit Innovation Study recommendations.

Under Sections 6.2.2 and 6.2.3 of the City’s Financial Management Manual, creation of a new Capital Improvement Project (CIP) and appropriation of new funding both require City Council authorization. These provisions ensure all capital projects are formally approved, budgeted, and tracked within the City’s CIP process. A new CIP project must be authorized by Council when the project has not been previously identified in the adopted Capital Improvement Plan or budget, or when it represents a new scope of work, asset, or major infrastructure investment. Similarly, Council approval is required to appropriate grant or external funds that were not previously budgeted.

Item 6e

DISCUSSION
Background
An open-loop payment system allows riders to pay fares using contactless payment options like chip-enabled bank cards, Google Pay, and Apple Pay through on-board payment acceptance devices. This new payment option would be in addition to the existing cash, digital pass, and physical pass on-board payment options. These devices integrate with a transit fare processing software to calculate fares and allows users to benefit from “fare capping” technology. Fare capping ensures riders never pay more than a set maximum amount for fares over a given period (e.g. daily and monthly).

Additionally, this system makes travel across participating transit agencies faster and more convenient while reducing barriers for occasional riders and visitors. Other participating agencies along the central coast include RTA, Monterey-Salinas Transit, and Santa Barbara Metropolitan Transit District. Once the system is live, a rider could travel throughout these different transit systems using the same card without a need to buy separate agency passes. For agencies, it simplifies fare collection and supports seamless regional integration by enabling a consistent, easy-to-use payment experience.

Section 4.2 of the SLO Transit’s Transit Innovation Study recommends pursuing a regionwide open-loop payment system in coordination with SLOCOG and RTA. SLOCOG applied for and was approved to allocate Senate Bill (SB) 125 funding for the project’s implementation. SB 125 is a state law that allocated a one-time infusion of about $5.1 billion for public transit in California. The funds are intended to help transit providers with both operating costs and capital improvements, including vehicle purchases, zeroemission transit equipment, deployment of new technologies, etc.

In January 2025, Council authorized execution of Cooperative Agreement No. SLO-SB 125 with SLOCOG to receive SB 125 funds and to appropriate these funds to related projects. Because SLOCOG was the lead agency at that time, the open-loop payment system was not included as a City project in the cooperative agreement, therefore Council did not appropriate funding for this specific project as part of the 2025-27 Financial Plan.

In May 2025, Council authorized execution of an amendment to the cooperative agreement (Attachment A) with SLOCOG adding the project and programming amounts to allow the city to be reimbursed for project costs to implement on the City’s transit system. However, staff neglected at that time to recommend the creation of a project or the appropriation of funds to the open-loop payment system project. These actions require Council approval and are necessary to move the project forward.

Staff recommends adoption of a draft Resolution (Attachment B) authorizing the creation of a new Capital Improvement Project (CIP) for the open-loop payment system project and authorizing the Finance Director to appropriate $271,000 in Senate Bill (SB) 125 grant funds to the open-loop payment system project.

Item 6e
Previous Council or Advisory Body Action

1. January 23, 2024 – Council held a Study Session on the draft Transit Innovation Study report and directed staff to finalize the report and begin implementation.

2. December 11, 2024 – the Mass Transportation Committee voted in favor of recommending that, for the 2025-27 budget cycle, Council focus on all the “High Impact to Ridership” recommendations of the Transit Innovation Study which includes pursuing an open loop payment system.

3. January 14, 2025 – Council adopted Resolution No. 11538 (2025 Series) authorizing the Mayor to execute a cooperative agreement with SLOCOG for Senate Bill 125 funds and the appropriation of funds to associated capital projects.

4. May 20, 2025 – Council adopted Resolution No. 11564 (2025 Series) authorizing execution of agreements for the open-loop payment system project and authorized execution of an amendment to the SB 125 Cooperative Agreement with SLOCOG for reimbursement of open-loop payment system project costs.

Public Engagement
The Transit Innovation Study ranked pursuit of the open-loop payment system project, in coordination with SLOCOG and RTA, as its second-highest priority recommendation. This ranking was based on feedback from internal staff and external stakeholders, including representatives from Cal Poly, Downtown SLO, the Chamber of Commerce, RTA, SLOCOG, and members of the Mass Transportation and Active Transportation Committees. The recommendations were presented to City Council and the public during the January 23, 2024, Study Session where Council reaffirmed the project’s high priority.

If approved, the open loop devices will be installed in mid-December 2025 with a tentative launch date by end of February 2026. Promotion of the new payment option, including how to use it and the benefits of fare capping, will begin four weeks prior to launch.

Promotions will include outreach to community partners (e.g. HASLO, CAPSLO, THMA, SLCUSD), flyers on buses, social media posts, a press release, updates to the SLO Transit webpage, and printed handouts. Promotions will be coordinated between City and RTA staff to ensure consistent messaging.

CONCURRENCE
SLOCOG and RTA are partner agencies on this regionwide project and concur with the recommended action.

ENVIRONMENTAL REVIEW
The recommended action is not considered a “Project” under California Environmental Quality Act (CEQA) Guidelines Section 15378, because it involves administrative/technology implementation and does not have the potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment.

FISCAL IMPACT
Budgeted: No Budget Year: 2025-26

Item 6e
Funding Identified: Yes
Fiscal Analysis:

Funding
Sources
Total Budget
Available
Current Funding
Request (Account
2000406)
Remaining
Balance
Annual
Ongoing
Cost
General
Fund $ 0 $ 0 $ 0 $ 0
Transit Fund $ 0 $ 0 $ 0 $ 0
Senate Bill
125 Funds $ 271,000 $ 64,176 $ 206,824 $ 39,290
Total $ 271,000 $ 64,176 $ 206,824 $ 39,290
In May 2025, Council approved an amendment to the cooperative agreement with SLOCOG for SB 125 grant funds to include the Open-Loop Payment System project.

However, Council was not requested at that time to authorize the creation of a City Capital Improvement Project or to appropriate the SB 125 funds for this project. The funds remain available to reimburse City-incurred project costs.

As part of this regionwide effort, the City’s estimated cost to implement and operate the system over the initial five-year period is $271,000. The initial project cost is $64,176 for hardware, installation, and configuration of the payment devices and transit payment technology. On-going costs are estimated to be $39,290 annually for warranty, support, and transactional fees. The City will be responsible for ongoing operations, maintenance, and hardware/software upgrades after the initial five-year period.

ALTERNATIVES
Council could decide not to authorize the appropriation of SB 125 funds to the open-loop payment system project. Should Council pursue this option, the City will be unable to move forward with implementation of the open-loop payment system project and SLO Transit will not be able to offer contactless payment as an on-board payment option or fare capping technology to its riders.

ATTACHMENTS
A - Amendment No. 1 to SB 125 Cooperative Agreement
B - Draft Resolution authorizing the open-loop payment system project creation and fund appropriation

SLOCOG SB 125 Subrecipient Cooperative Agreement page 1 San Luis Obispo Council of Governments
Agreement No. SLO-SB 125-01

TRANSIT AND INTERCITY RAIL CAPITAL PROGRAM (TIRCP) AND

ZERO-EMISSION TRANSIT CAPITAL PROGRAM (ZETCP)

SUBRECIPIENT COOPERATIVE AGREEMENT
Amendment No. 1 to Agreement No. SLO-SB 125-01
THIS AGREEMENT, ENTERED INTO ON THE DATE BELOW STATED is between the San Luis Obispo Council of Governments, referred to herein as "SLOCOG", and the CITY OF SAN LUIS OBISPO, a municipal corporation and political subdivision of the State of California, referred to herein as the “CITY”.

RECITALS
WHEREAS, on December 5, 2023, the SLOCOG Board approved programming for the CITY for transit capital projects and authorized the Executive Director to submit the program of projects to CalSTA and adjust programming as needed and to return them to the Board for endorsement; and, WHEREAS, SLOCOG and the CITY are authorized, pursuant to requirements of Assembly Bill 102 (2023) and SB 125 (2023), to enter into a Cooperative Agreement for high-priority transit capital projects consistent with the uses allowed in Cycle 6 of the TIRCP, zero-emission transit vehicles and supporting infrastructure, transit operating expenses that prevent service cuts, and other projects subject to compliance and requirements set forth in the SB 125 program guidelines; and, WHEREAS, SLOCOG and the CITY entered into Agreement No. SLO-SB 125-01 (“Agreement”) on January 17, 2025; and,
WHEREAS, SLOCOG was designated as the project sponsor for use of Transit and Intercity Rail Capital Program (“TIRCP”) funds to implement and support the San Luis Obispo Region Cal-ITP Implementation Project (“Project”); and,
NOW THEREFORE, the parties mutually agree as follows:
1) Table 1 of that Agreement No. SLO-SB 125-01 is hereby amended by adding project “City of SLO5” (Cal-ITP Implementation Project – SLO Transit), with programming amounts of $271,000 for the Project as identified in Exhibit 1 (attached hereto and incorporated herein by this reference). 2) That SLOCOG, as grantor of these funds, be recognized in all promotions of the Project in the Amendment. CITY shall include the recognition of SLOCOG in all project branding, signage, press releases, and other marketing materials related to the Project. 3) That all other terms and conditions of the original Agreement No. SLO-SB 125-01 shall remain in full force and effect unless otherwise amended per agreement.

Docusign Envelope ID: 0E2F71F5-17B7-4FCA-BFDD-746055A3C9BC

SLOCOG SB 125 Subrecipient Cooperative Agreement page 2 SIGNATURES:

CITY OF SAN LUIS OBISPO SAN LUIS OBISPO

COUNCIL OF GOVERNMENTS
By: ________________________________ By: ___________________________________ Erica A. Stewart, Mayor Peter Rodgers, Executive Director Date: _______________ Date: _______________
ATTEST:

By: ____________________________________
Teresa Purrington, City Clerk
APPROVED AS TO FORM AND LEGAL EFFECT:

By: ____________________________________ By: _________________________________ Christine Dietrick, City Attorney Jenna Morton, SLOCOG Counsel Date: _______________ Date: _______________
Docusign Envelope ID: 0E2F71F5-17B7-4FCA-BFDD-746055A3C9BC 5/21/2025 | 11:29 AM PDT
5/21/2025 | 11:33 AM PDT
5/21/2025 | 11:37 AM PDT
5/21/2025 | 12:57 PM PDT

SLOCOG SB 125 Subrecipient Cooperative Agreement page 3 EXHIBIT 1

CITY PROJECTS
for
Amendment No. 1 Agreement No. SLO-SB 125-01
SLOCOG# Project Name TIRCP ZETCP FY
City of SLO-5
Cal-ITP
Implementation
Project – SLO Transit
$271,000 - 2024/25
Docusign Envelope ID: 0E2F71F5-17B7-4FCA-BFDD-746055A3C9BC

R ______
RESOLUTION NO. _____ (2025 SERIES)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS

OBISPO, CALIFORNIA, APPROVING THE CREATION OF A NEW

CAPITAL IMPROVEMENT PROJECT FOR THE OPEN-LOOP PAYMENT

SYSTEM AND AUTHORIZING THE FINANCE DIRECTOR TO
APPROPRIATE $271,000 IN SENATE BILL 125 GRANT FUNDS TO THE

OPEN-LOOP PAYMENT SYSTEM PROJECT ACCOUNT
WHEREAS, On January 23, 2024, the City Council of the City of San Luis Obispo held a Study Session at a regularly scheduled public meeting to review the draft Transit Innovation Study and provided direction to staff to finalize the study and to begin implementation; and
WHEREAS, The second highest ranked recommendation of the Transit Innovation Study was to purse implementation of open loop payment system in coordination with San Luis Obispo Council of Governments (SLOCOG) and San Luis Obispo Regional Transit Authority (RTA); and
WHEREAS, On January 15, 2025, Council adopted Resolution No. 11538 (2025 Series) authorizing the Mayor to execute a cooperative agreement with SLOCOG for Senate Bill (SB) 125 funds and the appropriation of funds to associated capital projects; and
WHEREAS, On May 20, 2025, Council authorized execution of agreements for the open-loop payment system project and an amendment to the cooperative agreement with SLOCOG to allow reimbursement of City-incurred project costs; however, staff neglected at that time to recommend the creation of a project or the appropriation of funds to the open-loop payment system project; and
WHEREAS, The creation of new Capital Improvement Project and the appropriation of SB 125 funds to the open-loop payment system project require Council approval and are necessary to move the project forward.

NOW, THEREFORE, BE IT RESOLVED that the Council of the City of San Luis Obispo does hereby authorize the creation of a new Capital Improvement Project and the appropriation of SB 125 funds to the open-loop payment system project as follows:

SECTION 1. Environmental Review. The recommended action is not considered a “Project” under California Environmental Quality Act (CEQA) Guidelines Section 15378, because it involves administrative/technology implementation and does not have the potential for resulting in either a direct or reasonably foreseeable indirect physical change in the environment.

SECTION 2. Approval. The City Council of the City of San Luis Obispo does hereby:

Resolution No. _____ (2025 Series) Page 2
R ______

1. Approve the creation of a new Capital Improvement Project, Number 2000406, for the Open-Loop Payment System; and

2. Authorize the Finance Director to appropriate $271,000 in Senate Bill (SB) 125 funds to the Open-Loop Payment System Project Account.

Upon motion of Council Member ___________, seconded by Council Member ___________, and on the following roll call vote:

AYES:

NOES:

ABSENT:

The foregoing resolution was adopted this 18th day of November 2025. ___________________________
Mayor Erica A. Stewart
ATTEST:
______________________
Teresa Purrington
City Clerk
APPROVED AS TO FORM:
______________________
J. Christine Dietrick
City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ______________________. ___________________________
Teresa Purrington
City Clerk

City of San Luis Obispo, Council Memorandum
City of San Luis Obispo
Council Agenda Correspondence
DATE: November 18, 2025
TO: Mayor and Council
FROM: Nickole Domini, Human Resources Director
Scott Collins, Assistant City Manager
VIA: Whitney McDonald, City Manager
SUBJECT: ITEM #6f – CONSOLIDATION OF THE PUBLIC WORKS AND UTILITIES

DEPARTMENTS AND ESTABLISHMENT OF NEW DIRECTOR POSITION
Staff received the following questions regarding the proposed consolidation of the Public Works and Utilities Departments. The questions are below with staff’s response shown in italics:
1) Who would decide whom to appoint the Assistant Director of Public Works and the Assistant Director of Utilities?
The Director of Public Works and Utilities will make the appointments for both Assistant Director positions, as each role reports directly to the Director. 2) What is the process for promoting internal candidates to these new positions?
The recruitment process will follow the City’s Employment Opportunity Program (EOP). This program provides eligible City employees with the opportunity to apply for and potentially transfer or promote into classifications with a vacancy before any external recruitment begins.

The internal recruitment for the two Assistant Director positions is planned to open on November 24, 2025. All City employees will receive an email notification of the opportunity. After the application period closes, all internal candidates who meet the minimum qualifications will be invited to participate in an interview. The interview process will involve several individuals, and after it is completed, the Director of Public Works and Utilities will make the final selection and work with Human Resources to extend a job offer.
3) Can any current City employee apply?
Yes. Any current City employee may apply. However, only current City employees who have completed probation and who meet minimum qualifications will be eligible for consideration through the EOP program.

ITEM 6f – CONSOLIDATION OF THE PUBLIC WORKS AND UTILITIES DEPARTMENTS AND ESTABLISHMENT OF NEW DIRECTOR POSITION Page 2
4) What management position is slated for elimination if consolidation of these two departments are approved?
A specific management position has not yet been identified for elimination. The position will be determined after the Assistant Director positions have been filled.

These recruitments could create two vacancies, so the department may need to backfill their positions based on operational needs, which may create an additional vacancy. Although the particular position to be eliminated has not yet been determined, the department remains committed to eliminating one management position as part of the consolidation.

The remainder of the questions are related to Table 1 in the Council Agenda Report in the fiscal impact section. It has been added below for quick reference. 5) Do the total costs outlined for each position include salary and benefits costs, or just salary?
The estimated costs for each position include salary and benefits.

ITEM 6f – CONSOLIDATION OF THE PUBLIC WORKS AND UTILITIES DEPARTMENTS AND ESTABLISHMENT OF NEW DIRECTOR POSITION Page 3
6) How were the salaries determined for the new Director of Public Works and Utilities as well as the Assistant Directors?
The salary and benefits for the three positions are estimated in accordance with Section 2.36.240 B4 of the Personnel Rules and Regulations, which states that when a promotion occurs, the employee shall receive at least five percent more than the rate paid in the former position. The rules further state that if the promotion is to a supervisory position, the promoted employee shall receive no less than the next higher rate (generally five percent) above the highest rate being paid to their subordinates. The Assistant Director of Public Works is estimated at a slightly higher starting pay than the Assistant Director of Utilities because a higher salaried position, the Deputy Director of Public Works/City Engineer, reports directly to it. 7) The reports states that in the past, the Public Works Director costs were allocated through a back-end cost allocation process to parking and transit.

However, the proposal going forward for the Assistant Public Works Director and the Director of Public Works and Utilities positions is to allocate costs per the table above. How were the above percentage allocations arrived? The projected percentage allocations were based on actual amounts of time currently spent by the Interim Director, and the estimated amount of time each position is expected to spend on the related funds. These amounts were proportioned relative to Public Works and Utilities for each Assistant Director position. This estimation of actual time spent follows the same methodology the City uses to allocate costs for all other positions that are charged to multiple funds. 8) In the past, the Utilities Director was not charged to the General Fund. Why is staff proposing to change that now for the Assistant Director of Utilities? The Utilities Department currently manages both the City’s regulated Stormwater Management Program and the Solid Waste Program. These two positions are General Fund programs. Moving forward, the General Fund will also be contributing a portion of the salary costs to the Director of Public Works and Utilities position which will better reflect the time needed to oversee all of these programs. 9) It appears staff are estimating that the one position eliminated will be from the Utilities Department, rather than Public Works, but it does not clearly state what position is proposed to be eliminated, rather it is only an estimated total cost. Can you provide more information about how this estimated savings was determined?
The estimated savings reflect the elimination of a mid-manager level position, but the actual position and funding split is to be determined. Once the specific position is identified, a more precise calculation of the associated cost savings will be completed. The percentages appearing under the Eliminated Position in the table reproduced above should read 0% for each fund because the exact position to be eliminated at this time is unknown. The 50% shown for the Water and Sewer funds in this line were included in error.

ITEM 6f – CONSOLIDATION OF THE PUBLIC WORKS AND UTILITIES DEPARTMENTS AND ESTABLISHMENT OF NEW DIRECTOR POSITION Page 4
10)Please provide a bit more context about the proposed combined Public Works and Utilities Department. How many Full-Time Equivalent positions (FTEs), total operations and CIP budgets, funds and programs? Further, please provide more of a breakdown in roles and responsibilities for the Director, Assistant Directors and Deputy Directors.
 Combined Department FTEs – 180
 Combined Department Operations budget - $67.3 million  Combined Department manages 6 funds (General Fund, Parking, Transit, Water, Sewer and Whale Rock)
 Combined Department manages 22 major program areas, including but not limited to: water resources, solid waste, wastewater collections, reservoirs, transit, parking, park maintenance, fleet management, engineering, facilities maintenance and transportation
 Combined Department manages the 10-year Capital Improvement Plan (CIP) consisting of 1,000+ projects and $650 million across all City funds The following chart provides a list of examples of the various duties and responsibilities that would be implemented between the Director, Assistant Directors, and Deputy Directors under the proposed reorganization:

Focus Area Deputy Director Assistant
Director
Director
Primary Role Runs day-to-day
operations within
a division
Coordinates
across divisions;
ensures quality,
consistency, and
compliance
Sets long-term
strategy and
represents
department
citywide;
ensures
consistency in
expectations,
evaluation, and
accountability
across
departments and
managers.

Time Horizon Daily → next few
months
1–3 years 5–10 years
Span of Oversight One division Entire
department
branch (11 major
divisions for each
Assistant
Director)
Entire
department +
executive-level
partnerships

ITEM 6f – CONSOLIDATION OF THE PUBLIC WORKS AND UTILITIES DEPARTMENTS AND ESTABLISHMENT OF NEW DIRECTOR POSITION Page 5
Daily Work Staffing,
scheduling,
troubleshooting,
operational
decisions
Reviewing
finances,
monitoring
compliance,
coordinating CIP
& development
review, improving
processes
Strategic
budgeting, major
project and
policy direction,
long-range
planning
People Leadership Supervises
division staff;
conducts
evaluations
Reviews
evaluations for
consistency;
supports deputies
and managers,
including
implementing
training,
development,
and culture
initiatives
Leads
department
culture,
succession
planning, labor
relations
Financial Responsibility Manages division
budgets
Reviews credit
cards, work
orders, fund
management;
ensures
department-wide
financial
consistency
Oversees
strategic budget
decisions, ratesetting, longterm financial
sustainability
Regulatory/Compliance Ensures division
compliance
Provides
department-wide
regulatory
oversight;
anticipates new
requirements
Engages with
state/federal
agencies; guides
compliance
strategy
Major City Projects &
Development Review
Provides division
input
Coordinates
cross-division
work; removes
bottlenecks
Sets policy
direction; aligns
projects with City
Council goals
Communications Communicates
within division
Leads
departmental
communications,
including external
communications,
prepares Council
correspondence
Citywide
spokesperson
for the
department;
manages major
partner
relationships

ITEM 6f – CONSOLIDATION OF THE PUBLIC WORKS AND UTILITIES DEPARTMENTS AND ESTABLISHMENT OF NEW DIRECTOR POSITION Page 6
Emergency Role Supports
operational
response
Leads
Department
Operations
Center and
cross-division
coordination
Serves on the
City’s
Emergency
Operations
Center
Interdepartmental/Regional
Partnerships
Coordinates as
needed
Works with other
City departments
on shared
initiatives
Leads citywide
and regional
partnerships
(Cal Poly,
Downtown SLO,
SLOCOG, State
agencies)
Process Improvement Improves division
processes
Implements
department-wide
efficiencies and
consistency
Identifies
organizationwide
improvements
and culture
enhancements
Council Agenda Reports
and Meetings
Responsible for
topic specific
content and
presentations
Ensures
alignment with
strategic goals,
interdepartmental
impacts and
coordination,
timeliness,
consistency, and
quality control;
oversees
outreach plan
development and
implementation;
oversees Council
agenda
correspondence
Addresses
strategic
timelines and
alignment with
citywide
priorities;
ensures
sustainable
pacing for staff
and Council;
ensures external
stakeholder
alignment

ITEM 6f – CONSOLIDATION OF THE PUBLIC WORKS AND UTILITIES DEPARTMENTS AND ESTABLISHMENT OF NEW DIRECTOR POSITION Page 7
11)Did you consider a structure with just one Assistant Director position? Yes. This alternative was considered and evaluated. It was determined that the staff recommended approach is needed to provide a sustainable structure for the department, and to best support the current and future work plans and goals of both of the operational branches. Two Assistant Directors are needed in order to ensure that long-range planning, service delivery, and succession planning occur within both Public Works and Utilities and the Director has sufficient capacity to strengthen regional partnerships and align infrastructure and program investments with Council goals, as well as to prepare for future regulatory and funding shifts.

Attachments
A - City Employment Opportunity Program

EMPLOYMENT OPPORTUNITY PROGRAM
In an effort to enhance employment opportunities for current City employees who desire to move from one position to another, and to provide department heads (or their designee) with a list of current employees interested in employment opportunities within their departments, the Employee Opportunity Program (EOP) has been developed.

This policy replaces the former “Employee Transfer Policy”. The former policy covered transfer opportunities for General Unit employees only and involved filling out “Job Interest Cards”. EOP is for all regular, non-probationary, contract and supplemental City employees. EOP is designed to give eligible employees a window of opportunity to apply for and possibly transfer or promote into another classification when there is a vacancy prior to the start of an outside recruitment.

This process does not apply to department head recruitments.

Effective March 1, 1998 when a department submits a request for a regular position, an e-mail will be sent to all employees informing them of the opening. Employees interested in applying for the position must submit an application within five working days of the notification to the Department of Human Resources. Due to time constraints, no application will be accepted after the five-day notification period.

Human Resources staff will then review the applications to determine if the employees meet the minimum qualifications as listed on the current job description. If an employee fails to meet the minimum qualifications, their application will be removed from the process. Applications may also be removed from the process by the Director of Human Resources (or designee) pursuant to the Personnel Rules and Regulations, Section 2.36.160. The department head will be notified of the City employees who meet the minimum qualifications.

After a review of the qualified applications, the department head and the Director of Human Resources will determine if an outside recruitment or an in-house promotional is appropriate. All qualified in-house candidates will be included in the next step of the process. • If three or fewer in-house candidates apply, the department can interview the candidates and hire.
• If there are four or more qualified in-house candidates, a panel interview will be held. • However, the department may decide to open the recruitment to the public after the closing date of the EOP, regardless of the number of internal qualified candidates, in which case the in-house candidates will be included and a panel interview will be conducted.

An eligibility list will be certified as stated in the Personnel Rules and Regulations only when an interview panel is conducted. Eligibility lists are certified for one year.

Note: Some job classifications exist in multiple City departments. For example, the Administrative Assistant I eligibility list could be used by multiple departments throughout the year. If you would like to be on that list, you should apply when the EOP opens.

October 2021 - Due to the challenges of the current recruitment environment, the City has started utilizing executive recruitment firms for positions that have historically been or are anticipated to be hard-to-fill. When a department decides to use an executive recruiter, the recruitment will be advertised externally regardless of internal applicants. To help expedite the recruitment process, and lessen negative impacts to departments of vacant positions, the Employee Opportunity Program will occur concurrently with posting the position externally. All internal candidates that apply during the Employee Opportunity Program that meet the minimum requirements for the job will be invited to participate in the oral board panel.

Item 6f
Department: Public Works and Utilities
Cost Center: 5001/6001/6101
For Agenda of: 11/18/2025
Placement: Consent
Estimated Time: N/A
FROM: Whitney McDonald, City Manager
Prepared By: Scott Collins, Assistant City Manager
SUBJECT: CONSOLIDATION OF THE PUBLIC WORKS AND UTILITIES

DEPARTMENTS AND ESTABLISHMENT OF NEW DIRECTOR POSITION

RECOMMENDATION
Adopt a resolution:

1. Combining the Public Works Department and the Utilities Department into a single Department of Public Works and Utilities.

2. Establishing a new Director of Public Works and Utilities classification to oversee the City’s Public Works and Utilities functions; and

3. Reclassifying the existing Public Works Director and Utilities Director positions into Assistant Director positions, one overseeing the Public Works operational branch and one overseeing the Utilities operational branch; and

4. Confirming that the Director of Public Works and Utilities shall assume all responsibilities and authorities individually referenced in the San Luis Obispo Municipal Code for the Public Works Director, Utilities Director, and department head; and

5. Establishing an updated regular employee salary schedule effective November 20, 2025, as required by California Public Employees’ Retirement System.

POLICY CONTEXT
In accordance with Section 204 of the City Charter, the Council shall provide by ordinance or resolution the creation of new departments or consolidation or alteration of departments after obtaining and considering the recommendations of the City Manager.

In addition, per the City’s Fiscal Policy Section 11.A.3 (FY 2023–25 Financial Plan, p. 420), the City Council must authorize and approve funding to increase headcount for regular full-time equivalent (FTE) positions in order to manage workforce growth and overall staffing costs. While this recommended action does not result in net additional FTEs, it represents an organizational realignment of existing positions. In accordance with Fiscal Policy requirements, the proposed reorganization has been evaluated based on:

Item 6f
 The necessity and expected outcomes of the proposed alignment;  The associated staffing and materials costs, including salary, benefits, and support resources;
 The opportunity to improve efficiency and service delivery within existing resources; and
 Any potential cost savings or workload efficiencies that may be realized.

Section 11.A.4 (Productivity Review Policy, Section 13) directs departments to evaluate whether programs can be accomplished with fewer employees before requesting new positions. This proposal complies with that requirement by maintaining the total authorized FTE through the eventual elimination of a vacated management position.

DISCUSSION
Background
Aaron Floyd was appointed Interim Public Works Director by the City Manager in May 2025. During this interim period, Mr. Floyd continued his duties as Utilities Director, while providing stability to the Public Works Department during the recruitment process to fill the vacated Public Works Director position permanently. Under Interim Director Floyd’s leadership, the City has experienced notable progress and positive outcomes that have far exceeded expectations, including:
 Enhanced collaboration across Public Works divisions and between the Public Works and Utilities Departments;
 Improvements within the Capital Improvement Program (CIP) team, including improvements to processes and workplace culture;
 Strengthened cross-departmental relationships;
 Reduced operational “fire drills” requiring weekend response; and  Continued strong performance and stability within the Utilities Department.

In the meantime, the City conducted a full national recruitment to fill the Public Works Director position, receiving more than 35 applications from across the country. Following an extensive review process, four candidates were identified as finalists, and three advanced to comprehensive interviews with City staff, Department Heads, and external partners. The finalist pool was highly qualified, composed of individuals deeply committed to public service, employee development, and the San Luis Obispo community.

In considering the finalists, the City leadership team also reflected upon the successes realized during the interim period. This process was valuable in shaping the City’s thinking about organizational leadership and future needs of the Public Works Department and the City overall. Through reflection on the leadership demands of the moment, the organization’s current momentum, and the importance of stability, staff consistently returned to the strong performance exhibited by the Interim Public Works Director Aaron Floyd and the existing Public Works and Utilities leadership team.

Item 6f
Re-organization Recommendation
The City leadership team recommends the best course of action is to build on the organization’s current momentum and provide stable, cohesive leadership, by moving forward with an alignment plan that brings the Public Works and Utilities Departments together. The intent of this plan is to strengthen collaboration, efficiencies, and employee development, while maintaining each division’s operational focus and identity. Under the proposed structure, a new Director of Public Works and Utilities position will oversee the unified department.

In order to ensure stability of the unified department, with its sheer size and complexity, the two existing Director positions are recommended to be converted (reclassified) into two unrepresented management Assistant Director positions:
 One Assistant Director of Public Works to oversee the Public Works operational branch;
 One Assistant Director of Utilities to oversee the Utilities operational branch.

Figure 1 - Organizational Structure
Roles and Responsibilities
In this proposed new structure, the Director provides overall leadership and strategic direction for the unified Public Works and Utilities Department. This role is responsible for setting the vision, aligning priorities across both branches, and ensuring the department delivers high-quality services to the community. The Director will work closely with the City Manager’s Office, City Council, and other departments to guide major capital programs, policy initiatives, and regulatory priorities while fostering a cohesive and supportive organizational culture. If the proposed reorganization plan is approved, the City Manager will appoint Aaron Floyd into this director position.

Two Assistant Directors will support the Director by overseeing the department’s two primary operational branches: Public Works and Utilities. Each Assistant Director will provide leadership, coordination, and accountability for their respective branch, ensuring effective service delivery, staff development, and collaboration across teams. The Assistant Directors will serve as senior advisors to the Director, help integrate planning and performance tracking, and champion employee engagement and continuous

Item 6f
improvement across the department. If the proposed reorganization is approved, the City plans to fill the Assistant Director roles internally through the City’s Employment Opportunity Program (EOP) process.

Deputy Directors will continue to lead specific operational divisions within each branch, managing day-to-day activities, projects, and staff. The Deputy Directors will provide the technical and managerial expertise that keeps the City’s infrastructure and services running smoothly. Working under the guidance of the Assistant Directors, the Deputies will focus on delivering results, advancing departmental goals, and fostering collaboration both within their divisions and across the broader organization.

Together, this unified leadership team will work with staff at all levels of the department to build a sensible and thoughtful plan to bring the team together in a way that prioritizes continuity, employee support, and continued excellence in serving the community.

Given the City’s fiscal outlook , the department will maintain a net-zero staffing impact through this transition. Because the recruitment for the two Assistant Director positions will be conducted internally and qualified employees below the Director level are expected to apply, resulting vacancies are anticipated. A hiring chill is currently in effect due to the activation of the City’s Fiscal Health Contingency Plan in April 2025. Following completion of the internal recruitment process, each resulting vacancy will be evaluated critically before any decisions to fill the vacated positions are made, and staff are committed to identifying at least one management level position to eliminate in order to ensure that this realignment plan results in a net neutral FTE count within the unified department. Staff will provide an update to Council on the eliminated FTE as part of the mid-year budget review. This anticipated management-level vacancy will also provide an opportunity to realign responsibilities and adjust workload distribution as certain duties are shifted to the new Assistant Director positions. This approach ensures that the proposed reorganization does not increase the total number of authorized FTEs or have a significant fiscal impact on either the General Fund or the Enterprise Funds (See Fiscal Impact section).

Revised Salary Schedule
In compliance with Public Employees’ Retirement Law and the Public Employees’ Pension Reform Act of 2013 (PEPRA), CalPERS requires the City to provide publicly available pay schedules. It also defines eight (8) requirements for such schedules, including that the schedule be duly approved and adopted by the employer’s governing body in accordance with requirement of applicable public meetings laws, it is posted on the employer's website, and it is retained by the employer and available for public inspection for not less than five (5) years. Publicly available pay schedules are a critical component to verify all members’ pay rates when calculating members’ retirement benefits. Maintaining a compliant pay schedule will support transparency and expedite CalPERS’ review process. The attached salary schedule (Attachment B) meets these requirements for the proposed salary adjustments for the reorganization.

Item 6f
Next Steps
If Council approves the proposed alignment plan and accompanying resolution, the City Manager will
a) Appoint Aaron Floyd as Public Works and Utilities Director, effective November 20, 2025;
b) Direct Human Resources to initiate internal recruitments for the two Assistant Director positions; and
c) Direct staff to begin a phased integration of the Public Works and Utilities teams, informed by staff input and operational priorities.

Previous Council or Advisory Body Action
None.

Public Engagement
Public comment on this item can be provided to the City Council through written correspondence prior to the meeting and through public testimony at the meeting.

CONCURRENCE
All City department heads concur with this recommendation.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to the recommended actions in this report because the actions do not constitute a “project” under CEQA Guidelines Sec. 15378.

FISCAL IMPACT
Budgeted: No Budget Year: 2025-26
Funding Identified: Yes
Fiscal Analysis:

Under the previous structure, the Director of Public Works position was fully costed to the General Fund (101), while the Director of Utilities position was split across the Water (601), Sewer (602), and Whale Rock (705) funds. Under the proposed structure, the new Director of Public Works and Utilities position will be split-costed across multiple funds to more accurately reflect the range of divisions and enterprise operations supported by this role. The proposed reorganization, which establishes the combined Director of Public Works and Utilities position, results in a modest savings to the General Fund and a redistribution of costs across several enterprise funds. The new cost distribution (30% General Fund, 25% Water Fund, 25% Sewer Fund, 15% Parking Fund, and 5% Transit Fund) more accurately aligns cost allocations with areas of oversight and service delivery.

This shift reduces General Fund costs by approximately $11,000, with corresponding increases across enterprise funds, most notably within the Parking Fund.

Historically, Public Works departmental leadership costs were allocated through a backend cost allocation process. The reorganization implements a more transparent and

Item 6f
equitable approach by split-costing positions up front, ensuring that each fund directly supports the proportionate share of oversight it receives.

The two Assistant Director positions will also be split across multiple funds in alignment with their respective areas of responsibility. Table 1 below summarizes the proposed cost distribution and resulting impacts across funds.

Table 1: Staffing Budget Impact of Proposed Organizational Change *Because the Public Works Director position was included in the cost allocation plan, which allocated costs to the Parking and Transit enterprise funds through a retrospective view that applies two years after-the-fact, and because a specific position has not yet been identified for elimination, staff cannot identify the precise impacts to each fund at this time.

Short-Term Funding Impact
In the short term, the additional costs associated with the Director of Public Works and Utilities, the Assistant Director of Public Works, and the Assistant Director of Utilities positions will be covered through existing salary savings.

Specifically, the overage in these positions within the General Fund, Parking Fund, and Transit Fund will be absorbed by General Fund salary savings resulting from the current vacancy in the Director of Public Works position. Salary savings through mid-December total approximately $125,698 from the General Fund, which is sufficient to cover the additional $71,543 needed across these three funds to support the positions through the end of Fiscal Year 2026 (approximately seven months).

This approach ensures that all costs are fully covered through the end of the fiscal year without requiring additional funding or impacting other budgeted resources.

Position 101 - GF
601 -
Water
602 -
Sewer
705 - Whale
Rock
611 -
Parking
621 -
Transit Total
FTE
Count
Director of UT/PW 30% 25% 25% 0% 15% 5% 100%
Director of UT/PW $89,196 $74,330 $74,330 $0 $44,598 $14,866 $297,319 1 Director of UT 0% -40% -50% -10% 0% 0% -100%
Director of UT $0 -$106,906 -$133,633 -$26,727 $0 $0 -$267,266 -1 Director of PW 100% 0% 0% 0% 0% 0% 100%
Director of PW* -$280,948 $0 $0 $0 $0 $0 -$280,948 -1
Asst Dir of PW 65% 0% 0% 0% 25% 10% 100%
Asst Dir of PW $157,033 $0 $0 $60,397 $24,159 $241,589 1 Asst Dir of UT 10% 35% 45% 10% 0% 0% 100%
Asst Dir of UT $23,565 $82,476 $106,041 $23,565 $0 $0 $235,646 1 Eliminated Position 0% 50% 50% 0% 0% 0% 100%
Eliminated Position* TBD TBD TBD TBD TBD TBD -$165,674 -1 Impact to Fund* TBD TBD TBD TBD TBD TBD $60,667 0

Item 6f

ALTERNATIVES
Council could choose not to approve the proposed reorganization, either by maintaining the existing structure without adding a new Director of Public Works and Utilities position, or by approving the new Director position but not the accompanying Assistant Director classifications or related reclassifications. If Council selects this option, staff would reinitiate a full recruitment process for the Public Works Director position or utilize the existing eligible candidate list from the prior national recruitment. This approach would not receive the demonstrated benefits of integrated oversight between Public Works and Utilities, including improved communication, efficiency, and cross-departmental collaboration, and would prolong reliance on interim assignments during a period of significant capital and operational activity.

ATTACHMENTS
A - Draft Resolution
B - Regular and Limited Term Employee Salary Schedule effective November 20, 2025

R ______
RESOLUTION NO. _____ (2025 SERIES)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN LUIS OBISPO,

CALIFORNIA, APPROVING THE REORGANIZATION OF THE PUBLIC WORKS AND

UTILITIES DEPARTMENTS INTO ONE DEPARTMENT AND ESTABLISHING THE

DIRECTOR OF PUBLIC WORKS AND UTILITIES POSITION
WHEREAS, the City of San Luis Obispo conducted a full national recruitment to fill the Public Works Director position, which resulted in a pool of highly qualified candidates committed to public service and the San Luis Obispo community; and WHEREAS, through this process and subsequent internal reflection, it was determined that aligning the Public Works and Utilities Departments under unified leadership would best serve the organization’s operational needs, provide continuity, and enhance collaboration across teams; and
WHEREAS, during the interim period, the City experienced measurable improvements in interdepartmental coordination, project delivery, and organizational stability under the leadership of the Interim Director of Public Works, who is also the Utilities Director; and
WHEREAS, to build on this momentum while maintaining each department’s operational focus and identity, the City Council, upon the recommendation of the City Manager, desires to formally align the Public Works and Utilities Departments under a single Director of Public Works and Utilities; and
WHEREAS, the City Council further desires to convert the existing Public Works Director and Utilities Director positions into two Assistant Director positions to oversee the operational branches of Public Works and Utilities respectively; and WHEREAS, Section 204 of the City Charter states, “After obtaining and considering the recommendations of the City Manager, the Council shall provide by ordinance or resolution, not inconsistent with this Charter, for the powers and duties of all officials and employees of the City and for the organization, function, conduct, and operation of the various departments of the City and may provide for the creation of additional departments, divisions, offices, and agencies, and for their consolidation, alteration, or abolition.”
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of San Luis Obispo as follows:

SECTION 1. The City Council hereby consolidates the Utilities Department and the Public Works Department into one unified Depart of Public Works and Utilities.

SECTION 2. The City Council hereby establishes the position of Director of Public Works and Utilities, who shall oversee the City’s combined Public Works and Utilities functions and assume all responsibilities and authorities as individually referenced in the San Luis Obispo Municipal Code for the Public Works Director, Utilities Director, and department head.

Resolution No. _____ (2025 Series) Page 2
R ______
SECTION 3. The current Public Works Director and Utilities Director positions are hereby reclassified into two Assistant Director positions and shall lead their respective operational branches in Public Works and Utilities
SECTION 4. To ensure fiscal responsibility and maintain a full time equivalent - neutral structure, the City Manager is authorized to eliminate one vacated management position within the Public Works and Utilities Department following completion of the recruitment process for the two Assistant Director positions.

SECTION 5. The City Council hereby adopts the updated salary schedule for the Director of Public Works and Utilities and the two Assistant Director positions as included in Exhibit A to this Resolution.

SECTION 6. The City Manager, or designee, is authorized and directed to take all actions necessary to implement this reorganization, including updates to the City’s classification plan, budget allocations, and internal organizational charts.

Upon motion of Council Member ___________, seconded by Council Member ___________, and on the following roll call vote:

AYES:

NOES:

ABSENT:

The foregoing resolution was adopted this _____ day of _______________ 2025. ___________________________
Mayor Erica A. Stewart
ATTEST:
______________________
Teresa Purrington, City Clerk
APPROVED AS TO FORM:
______________________
J. Christine Dietrick, City Attorney
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the City of San Luis Obispo, California, on ______________________. ___________________________
Teresa Purrington, City Clerk

CITY OF SAN LUIS OBISPO REGULAR AND LIMITED TERM EMPLOYEE SALARY SCHEDULE Effective November 20, 2025 Title Job Code Grade Bargaining
Unit
Biweekly
Minimum
Biweekly
Maximum
Biweekly
Step 1
Biweekly
Step 2
Biweekly
Step 3
Biweekly
Step 4
Biweekly
Step 5
Biweekly
Step 6
Biweekly
Step 7
Biweekly
Step 8
Biweekly
Step 9
ACCOUNTANT 22300 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ACTIVE TRANSPORTATION MANAGER 22301 318 MME 3,925 $ 4,905 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ADMINISTRATION EXECUTIVE ASSISTANT 33100 257 CNF 2,530 $ 3,106 $ 2,530 $ 2,663 $ 2,803 $ 2,951 $ 3,106 $ - $ - $ - $ - $ ADMINISTRATIVE ASSISTANT I 41700 400 CEA 1,887 $ 2,317 $ 1,887 $ 1,986 $ 2,091 $ 2,201 $ 2,317 $ - $ - $ - $ - $ ADMINISTRATIVE ASSISTANT II 42700 402 CEA 1,988 $ 2,441 $ 1,988 $ 2,093 $ 2,203 $ 2,319 $ 2,441 $ - $ - $ - $ - $ ADMINISTRATIVE ASSISTANT III 43700 405 CEA 2,147 $ 2,636 $ 2,147 $ 2,260 $ 2,379 $ 2,504 $ 2,636 $ - $ - $ - $ - $ ADMINISTRATIVE ASSISTANT III CONFIDENTIAL 33702 247 CNF 2,281 $ 2,800 $ 2,281 $ 2,401 $ 2,527 $ 2,660 $ 2,800 $ - $ - $ - $ - $ ADMINISTRATIVE SPECIALIST 44700 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ AQUATICS COORDINATOR 44601 412 CEA 2,577 $ 3,164 $ 2,577 $ 2,713 $ 2,856 $ 3,006 $ 3,164 $ - $ - $ - $ - $ ASSISTANT CITY ATTORNEY I 25100 346 MME 5,160 $ 6,449 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ASSISTANT CITY ATTORNEY II 25102 360 MME 5,937 $ 7,422 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ASSISTANT CITY MANAGER COMMUNITY SERVICES 27100 225 DPH 8,108 $ 10,133 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ASSISTANT DIRECTOR OF PUBLIC WORKS 26124 365 MME 6,355 $ 7,943 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ASSISTANT DIRECTOR OF UTILITIES 26125 365 MME 6,355 $ 7,943 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ASSISTANT PLANNER 42402 417 CEA 2,933 $ 3,600 $ 2,933 $ 3,087 $ 3,249 $ 3,420 $ 3,600 $ - $ - $ - $ - $ ASSOCIATE PLANNER 43300 422 CEA 3,337 $ 4,098 $ 3,337 $ 3,513 $ 3,698 $ 3,893 $ 4,098 $ - $ - $ - $ - $ BEAUTIFICATION GARDENER 42914 411 CEA 2,509 $ 3,080 $ 2,509 $ 2,641 $ 2,780 $ 2,926 $ 3,080 $ - $ - $ - $ - $ BUILDING INSPECTOR I 41500 415 CEA 2,786 $ 3,420 $ 2,786 $ 2,933 $ 3,087 $ 3,249 $ 3,420 $ - $ - $ - $ - $ BUILDING INSPECTOR II 44500 418 CEA 3,010 $ 3,696 $ 3,010 $ 3,168 $ 3,335 $ 3,511 $ 3,696 $ - $ - $ - $ - $ BUILDING PERMIT SERVICES SUPERVISOR 24200 313 MME 3,741 $ 4,676 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ BUSINESS ANALYST 22302 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ CANNABIS BUSINESS COORDINATOR 44408 422 CEA 3,337 $ 4,098 $ 3,337 $ 3,513 $ 3,698 $ 3,893 $ 4,098 $ - $ - $ - $ - $

CAPITAL IMPROVEMENT PROGRAM ADMINISTRATIVE
MANAGER 26117 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ CAPITAL PROJECTS MANAGER I 41302 417 CEA 2,933 $ 3,600 $ 2,933 $ 3,087 $ 3,249 $ 3,420 $ 3,600 $ - $ - $ - $ - $ CAPITAL PROJECTS MANAGER II 42304 421 CEA 3,255 $ 3,996 $ 3,255 $ 3,426 $ 3,606 $ 3,796 $ 3,996 $ - $ - $ - $ - $ CAPITAL PROJECTS MANAGER III 43303 424 CEA 3,517 $ 4,318 $ 3,517 $ 3,702 $ 3,897 $ 4,102 $ 4,318 $ - $ - $ - $ - $ CITY ATTORNEY 28000 200 APO 11,768 $ 11,768 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ CITY BIOLOGIST 22304 318 MME 3,925 $ 4,905 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ CITY CLERK 26000 333 MME 4,546 $ 5,683 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ CITY COUNCIL MEMBER 18000 104 CCM 1,070 $ 1,070 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ CITY MANAGER 28001 206 APO 11,887 $ 11,887 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ CODE ENFORCEMENT OFFICER I 41501 416 CEA 2,858 $ 3,508 $ 2,858 $ 3,008 $ 3,166 $ 3,333 $ 3,508 $ - $ - $ - $ - $ CODE ENFORCEMENT OFFICER II 44501 419 CEA 3,089 $ 3,793 $ 3,089 $ 3,252 $ 3,423 $ 3,603 $ 3,793 $ - $ - $ - $ - $ CODE ENFORCEMENT SUPERVISOR 25300 313 MME 3,741 $ 4,676 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ CODE ENFORCEMENT TECHNICIAN I 41502 405 CEA 2,147 $ 2,636 $ 2,147 $ 2,260 $ 2,379 $ 2,504 $ 2,636 $ - $ - $ - $ - $ CODE ENFORCEMENT TECHNICIAN II 42500 407 CEA 2,262 $ 2,777 $ 2,262 $ 2,381 $ 2,506 $ 2,638 $ 2,777 $ - $ - $ - $ - $ COMMUNICATIONS COORDINATOR 42703 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ COMMUNITY RESOURCES AND SERVICES SPECIALIST 42418 410 LIMITED TERM $ 3,003 2,446 $ 2,446 $ 2,575 $ 2,710 $ 2,853 $ 3,003 $ - $ - $ - $ - $ CONSTRUCTION ENGINEERING MANAGER 26202 341 MME 4,902 $ 6,127 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

CONSTRUCTION ENGINEERING MANAGER
PROFESSIONAL ENGINEER 26214 346 MME 5,160 $ 6,449 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ CONTROL SYSTEMS ADMINISTRATOR 44400 426 CEA 3,705 $ 4,548 $ 3,705 $ 3,900 $ 4,105 $ 4,321 $ 4,548 $ - $ - $ - $ - $ DATA ANALYST 22311 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY BUILDING OFFICIAL 26305 340 MME 4,867 $ 6,083 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY CITY ATTORNEY I 21101 316 MME 3,854 $ 4,816 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY CITY ATTORNEY II 22101 326 MME 4,246 $ 5,307 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY CITY ATTORNEY III 23101 336 MME 4,683 $ 5,854 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

CITY OF SAN LUIS OBISPO REGULAR AND LIMITED TERM EMPLOYEE SALARY SCHEDULE Effective November 20, 2025 Title Job Code Grade Bargaining
Unit
Biweekly
Minimum
Biweekly
Maximum
Biweekly
Step 1
Biweekly
Step 2
Biweekly
Step 3
Biweekly
Step 4
Biweekly
Step 5
Biweekly
Step 6
Biweekly
Step 7
Biweekly
Step 8
Biweekly
Step 9
DEPUTY CITY CLERK I 41701 405 CEA 2,147 $ 2,636 $ 2,147 $ 2,260 $ 2,379 $ 2,504 $ 2,636 $ - $ - $ - $ - $ DEPUTY CITY CLERK II 42701 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ DEPUTY CITY MANAGER 26112 210 DPH 7,047 $ 8,810 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT
CHIEF BUILDING OFFICIAL 26120 353 MME 5,526 $ 6,907 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT CITY
PLANNER 26115 353 MME 5,526 $ 6,907 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY DIRECTOR OF FINANCE CITY CONTROLLER 26121 353 MME 5,526 $ 6,907 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY DIRECTOR OF PUBLIC WORKS CITY ENGINEER 26104 358 MME 5,802 $ 7,253 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

DEPUTY DIRECTOR OF PUBLIC WORKS MAINTENANCE
OPERATIONS 26103 353 MME 5,526 $ 6,907 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

DEPUTY DIRECTOR OF PUBLIC WORKS MOBILITY
SERVICES 26119 353 MME 5,526 $ 6,907 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

DEPUTY DIRECTOR OF UTILITIES ENGINEERING AND
PLANNING 26113 353 MME 5,526 $ 6,907 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY DIRECTOR OF UTILITIES WASTEWATER 26105 353 MME 5,526 $ 6,907 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY DIRECTOR OF UTILITIES WATER 26106 353 MME 5,526 $ 6,907 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY FIRE CHIEF 26107 369 MME 6,969 $ 8,711 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY POLICE CHIEF 76100 810 PSO 7,665 $ 9,410 $ 7,665 $ 8,068 $ 8,493 $ 8,940 $ 9,410 $ - $ - $ - $ - $ DIRECTOR OF COMMUNITY DEVELOPMENT 27000 210 DPH 7,047 $ 8,810 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DIRECTOR OF FINANCE 27001 210 DPH 7,047 $ 8,810 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DIRECTOR OF HUMAN RESOURCES 27002 210 DPH 7,047 $ 8,810 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DIRECTOR OF PARKS AND RECREATION 27003 210 DPH 7,047 $ 8,810 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DIRECTOR OF PUBLIC WORKS 27004 210 DPH 7,047 $ 8,810 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DIRECTOR OF PUBLIC WORKS AND UTILITIES 27008 215 DPH 7,880 $ 9,850 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DIRECTOR OF UTILITIES 27005 210 DPH 7,047 $ 8,810 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DIVERSITY EQUITY AND INCLUSION MANAGER 26002 340 MME 4,867 $ 6,083 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ECONOMIC DEVELOPMENT ANALYST 22316 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ECONOMIC DEVELOPMENT AND TOURISM MANAGER 26108 340 MME 4,867 $ 6,083 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ EMERGENCY MANAGER 22500 318 MME 3,925 $ 4,905 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ENGINEER I 41300 419 CEA 3,089 $ 3,793 $ 3,089 $ 3,252 $ 3,423 $ 3,603 $ 3,793 $ - $ - $ - $ - $ ENGINEER II 42300 423 CEA 3,429 $ 4,209 $ 3,429 $ 3,609 $ 3,799 $ 3,999 $ 4,209 $ - $ - $ - $ - $ ENGINEER III 43301 426 CEA 3,705 $ 4,548 $ 3,705 $ 3,900 $ 4,105 $ 4,321 $ 4,548 $ - $ - $ - $ - $ ENGINEERING INSPECTOR I 41401 414 CEA 2,714 $ 3,332 $ 2,714 $ 2,857 $ 3,007 $ 3,165 $ 3,332 $ - $ - $ - $ - $ ENGINEERING INSPECTOR II 42404 417 CEA 2,933 $ 3,600 $ 2,933 $ 3,087 $ 3,249 $ 3,420 $ 3,600 $ - $ - $ - $ - $ ENGINEERING INSPECTOR III 43401 423 CEA 3,429 $ 4,209 $ 3,429 $ 3,609 $ 3,799 $ 3,999 $ 4,209 $ - $ - $ - $ - $ ENGINEERING INSPECTOR IV 44402 426 CEA 3,705 $ 4,548 $ 3,705 $ 3,900 $ 4,105 $ 4,321 $ 4,548 $ - $ - $ - $ - $ ENGINEERING TECHNICIAN I 41402 407 CEA 2,262 $ 2,777 $ 2,262 $ 2,381 $ 2,506 $ 2,638 $ 2,777 $ - $ - $ - $ - $ ENGINEERING TECHNICIAN II 42405 409 CEA 2,383 $ 2,925 $ 2,383 $ 2,508 $ 2,640 $ 2,779 $ 2,925 $ - $ - $ - $ - $ ENGINEERING TECHNICIAN III 43402 414 CEA 2,714 $ 3,332 $ 2,714 $ 2,857 $ 3,007 $ 3,165 $ 3,332 $ - $ - $ - $ - $ ENTERPRISE SYSTEM DATABASE ADMINISTRATOR 44401 426 CEA 3,705 $ 4,548 $ 3,705 $ 3,900 $ 4,105 $ 4,321 $ 4,548 $ - $ - $ - $ - $ ENVIRONMENTAL COMPLIANCE INSPECTOR SBP 44403 484 CEA 2,762 $ 4,162 $ 2,762 $ 2,907 $ 3,060 $ 3,221 $ 3,390 $ 3,568 $ 3,756 $ 3,954 $ 4,162 $ EXECUTIVE ASSISTANT TO THE POLICE CHIEF 43100 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ FACILITIES MAINTENANCE SUPERVISOR 25201 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ FACILITIES MAINTENANCE TECHNICIAN SBP 42900 473 CEA 2,195 $ 3,308 $ 2,195 $ 2,310 $ 2,432 $ 2,560 $ 2,695 $ 2,837 $ 2,986 $ 3,143 $ 3,308 $ FINANCE CASHIER 41407 400 CEA 1,887 $ 2,317 $ 1,887 $ 1,986 $ 2,091 $ 2,201 $ 2,317 $ - $ - $ - $ - $ FINANCIAL ANALYST 22310 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ FINANCIAL ASSISTANT 41408 400 CEA 1,887 $ 2,317 $ 1,887 $ 1,986 $ 2,091 $ 2,201 $ 2,317 $ - $ - $ - $ - $ FINANCIAL SPECIALIST 42412 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ FIRE BATTALION CHIEF 55200 505 FFA 6,011 $ 7,380 $ 6,011 $ 6,327 $ 6,660 $ 7,011 $ 7,380 $ - $ - $ - $ - $ FIRE CAPTAIN 54500 621 FFA 4,519 $ 5,548 $ 4,519 $ 4,757 $ 5,007 $ 5,271 $ 5,548 $ - $ - $ - $ - $

CITY OF SAN LUIS OBISPO REGULAR AND LIMITED TERM EMPLOYEE SALARY SCHEDULE Effective November 20, 2025 Title Job Code Grade Bargaining
Unit
Biweekly
Minimum
Biweekly
Maximum
Biweekly
Step 1
Biweekly
Step 2
Biweekly
Step 3
Biweekly
Step 4
Biweekly
Step 5
Biweekly
Step 6
Biweekly
Step 7
Biweekly
Step 8
Biweekly
Step 9
FIRE CHIEF 27006 216 DPH 8,008 $ 10,011 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ FIRE ENGINEER 53500 615 FFA 3,940 $ 4,837 $ 3,940 $ 4,147 $ 4,365 $ 4,595 $ 4,837 $ - $ - $ - $ - $ FIRE INSPECTOR I 51400 626 FFA 3,242 $ 3,981 $ 3,242 $ 3,413 $ 3,593 $ 3,782 $ 3,981 $ - $ - $ - $ - $ FIRE INSPECTOR II 52400 630 FFA 3,599 $ 4,418 $ 3,599 $ 3,788 $ 3,987 $ 4,197 $ 4,418 $ - $ - $ - $ - $ FIRE INSPECTOR III 53400 633 FFA 3,888 $ 4,774 $ 3,888 $ 4,093 $ 4,308 $ 4,535 $ 4,774 $ - $ - $ - $ - $ FIRE MARSHAL 25202 340 MME 4,867 $ 6,083 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ FIRE VEHICLE MECHANIC 52801 616 LIMITED
TERM $ 4,155 3,385 $ 3,385 $ 3,563 $ 3,750 $ 3,947 $ 4,155 $ - $ - $ - $ - $ FIREFIGHTER 52500 612 FFA 3,153 $ 4,300 $ 3,153 $ 3,503 $ 3,687 $ 3,881 $ 4,085 $ 4,300 $ - $ - $ - $ FLEET MAINTENANCE SUPERVISOR 25203 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ FLEET SERVICES SPECIALIST 42414 405 CEA 2,147 $ 2,636 $ 2,147 $ 2,260 $ 2,379 $ 2,504 $ 2,636 $ - $ - $ - $ - $ FORENSIC SPECIALIST DIGITAL EVIDENCE 62300 715 POA 3,851 $ 5,239 $ 3,851 $ 4,054 $ 4,267 $ 4,492 $ 4,728 $ 4,977 $ 5,239 $ - $ - $ GOLF SUPERVISOR 25218 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ HAZARDOUS MATERIALS COORDINATOR 54501 617 FFA 4,313 $ 5,296 $ 4,313 $ 4,540 $ 4,779 $ 5,031 $ 5,296 $ - $ - $ - $ - $ HEAVY EQUIPMENT MECHANIC 42800 411 CEA 2,509 $ 3,080 $ 2,509 $ 2,641 $ 2,780 $ 2,926 $ 3,080 $ - $ - $ - $ - $ HOMELESSNESS RESPONSE MANAGER 26304 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ HOUSING COORDINATOR 44300 422 CEA 3,337 $ 4,098 $ 3,337 $ 3,513 $ 3,698 $ 3,893 $ 4,098 $ - $ - $ - $ - $ HUMAN RESOURCES ADMINISTRATIVE ASSISTANT I 31700 240 CNF 2,123 $ 2,607 $ 2,123 $ 2,235 $ 2,353 $ 2,477 $ 2,607 $ - $ - $ - $ - $ HUMAN RESOURCES ADMINISTRATIVE ASSISTANT II 32700 245 CNF 2,235 $ 2,744 $ 2,235 $ 2,353 $ 2,477 $ 2,607 $ 2,744 $ - $ - $ - $ - $ HUMAN RESOURCES ADMINISTRATIVE ASSISTANT III 33700 257 CNF 2,530 $ 3,106 $ 2,530 $ 2,663 $ 2,803 $ 2,951 $ 3,106 $ - $ - $ - $ - $ HUMAN RESOURCES ANALYST 21300 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

HUMAN RESOURCES INFORMATION SYSTEM
TECHNICIAN 32402 245 CNF 2,235 $ 2,744 $ 2,235 $ 2,353 $ 2,477 $ 2,607 $ 2,744 $ - $ - $ - $ - $ HUMAN RESOURCES MANAGER 26301 340 MME 4,867 $ 6,083 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ HUMAN RESOURCES SPECIALIST 32401 261 CNF 2,617 $ 3,214 $ 2,617 $ 2,755 $ 2,900 $ 3,053 $ 3,214 $ - $ - $ - $ - $ INFORMATION SERVICES SUPERVISOR 25204 326 MME 4,246 $ 5,307 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ INFORMATION TECHNOLOGY ASSISTANT 42407 410 CEA 2,446 $ 3,003 $ 2,446 $ 2,575 $ 2,710 $ 2,853 $ 3,003 $ - $ - $ - $ - $ INFORMATION TECHNOLOGY MANAGER 26001 354 MME 5,577 $ 6,972 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ INFORMATION TECHNOLOGY SECURITY ENGINEER 42413 428 CEA 3,902 $ 4,791 $ 3,902 $ 4,107 $ 4,323 $ 4,551 $ 4,791 $ - $ - $ - $ - $ INFORMATION TECHNOLOGY SYSTEM ENGINEER 42408 426 CEA 3,705 $ 4,548 $ 3,705 $ 3,900 $ 4,105 $ 4,321 $ 4,548 $ - $ - $ - $ - $ LABORATORY ANALYST SBP 42301 484 CEA 2,762 $ 4,162 $ 2,762 $ 2,907 $ 3,060 $ 3,221 $ 3,390 $ 3,568 $ 3,756 $ 3,954 $ 4,162 $ LABORATORY MANAGER 26204 333 MME 4,546 $ 5,683 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ LEAD POLICE RECORDS CLERK 64700 706 POA 2,667 $ 3,628 $ 2,667 $ 2,807 $ 2,955 $ 3,111 $ 3,275 $ 3,447 $ 3,628 $ - $ - $ LEAD PROPERTY AND EVIDENCE TECHNICIAN 62400 713 POA 2,926 $ 3,981 $ 2,926 $ 3,080 $ 3,242 $ 3,413 $ 3,593 $ 3,782 $ 3,981 $ - $ - $ LEAD UTILITY BILLING ASSISTANT 45202 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ LEGAL ANALYST 23314 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ LEGAL ASSISTANT I 31701 240 CNF 2,123 $ 2,607 $ 2,123 $ 2,235 $ 2,353 $ 2,477 $ 2,607 $ - $ - $ - $ - $ LEGAL ASSISTANT II 32701 245 CNF 2,235 $ 2,744 $ 2,235 $ 2,353 $ 2,477 $ 2,607 $ 2,744 $ - $ - $ - $ - $ MAINTENANCE CONTRACT COORDINATOR 42303 414 CEA 2,714 $ 3,332 $ 2,714 $ 2,857 $ 3,007 $ 3,165 $ 3,332 $ - $ - $ - $ - $ MAINTENANCE SUPERINTENDENT 26213 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ MAINTENANCE SUPERVISOR 26211 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ MAINTENANCE WORKER I 41900 402 CEA 1,988 $ 2,441 $ 1,988 $ 2,093 $ 2,203 $ 2,319 $ 2,441 $ - $ - $ - $ - $ MAINTENANCE WORKER II 42913 404 CEA 2,092 $ 2,568 $ 2,092 $ 2,202 $ 2,318 $ 2,440 $ 2,568 $ - $ - $ - $ - $ MAINTENANCE WORKER II - PARKS 42901 404 CEA 2,092 $ 2,568 $ 2,092 $ 2,202 $ 2,318 $ 2,440 $ 2,568 $ - $ - $ - $ - $ MAINTENANCE WORKER III 43901 406 CEA 2,206 $ 2,708 $ 2,206 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ - $ - $ - $ - $ MAINTENANCE WORKER III - PARKS 43900 406 CEA 2,206 $ 2,708 $ 2,206 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ - $ - $ - $ - $ MAJOR CITY PROJECTS MANAGER 26123 358 LIMITED
TERM $ 7,253 5,802 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ MAYOR 18001 110 CCM 1,349 $ 1,349 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

CITY OF SAN LUIS OBISPO REGULAR AND LIMITED TERM EMPLOYEE SALARY SCHEDULE Effective November 20, 2025 Title Job Code Grade Bargaining
Unit
Biweekly
Minimum
Biweekly
Maximum
Biweekly
Step 1
Biweekly
Step 2
Biweekly
Step 3
Biweekly
Step 4
Biweekly
Step 5
Biweekly
Step 6
Biweekly
Step 7
Biweekly
Step 8
Biweekly
Step 9
MECHANIC HELPER 41800 402 CEA 1,988 $ 2,441 $ 1,988 $ 2,093 $ 2,203 $ 2,319 $ 2,441 $ - $ - $ - $ - $ MOBILITY SERVICES BUSINESS MANAGER 26303 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ NETWORK SERVICES SUPERVISOR 25206 331 MME 4,456 $ 5,571 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PARALEGAL I 31702 261 CNF 2,617 $ 3,214 $ 2,617 $ 2,755 $ 2,900 $ 3,053 $ 3,214 $ - $ - $ - $ - $ PARALEGAL II 32702 266 CNF 2,761 $ 3,389 $ 2,761 $ 2,906 $ 3,059 $ 3,220 $ 3,389 $ - $ - $ - $ - $ PARKING COMPLIANCE OFFICER I 41403 405 CEA 2,147 $ 2,636 $ 2,147 $ 2,260 $ 2,379 $ 2,504 $ 2,636 $ - $ - $ - $ - $ PARKING COMPLIANCE OFFICER II 44405 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ PARKING COMPLIANCE SUPERVISOR 25400 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PARKING METER REPAIR AND COLLECTIONS WORKER 42801 407 CEA 2,262 $ 2,777 $ 2,262 $ 2,381 $ 2,506 $ 2,638 $ 2,777 $ - $ - $ - $ - $ PARKING OPERATIONS COORDINATOR 44200 411 CEA 2,509 $ 3,080 $ 2,509 $ 2,641 $ 2,780 $ 2,926 $ 3,080 $ - $ - $ - $ - $ PARKING OPERATIONS SUPERVISOR 25207 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PARKING PROGRAM MANAGER 26205 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PARKS CREW COORDINATOR 44901 415 CEA 2,786 $ 3,420 $ 2,786 $ 2,933 $ 3,087 $ 3,249 $ 3,420 $ - $ - $ - $ - $ PARKS MAINTENANCE SPECIALIST SBP 42902 470 CEA 2,043 $ 3,078 $ 2,043 $ 2,150 $ 2,263 $ 2,382 $ 2,507 $ 2,639 $ 2,778 $ 2,924 $ 3,078 $ PARKS MAINTENANCE SUPERVISOR 25208 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PARKS MAINTENANCE TECHNICIAN 43903 413 CEA 2,645 $ 3,247 $ 2,645 $ 2,784 $ 2,931 $ 3,085 $ 3,247 $ - $ - $ - $ - $ PAYROLL ANALYST 22315 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PAYROLL SPECIALIST 32404 261 CNF 2,617 $ 3,214 $ 2,617 $ 2,755 $ 2,900 $ 3,053 $ 3,214 $ - $ - $ - $ - $ PERMIT TECHNICIAN I 41404 402 CEA 1,988 $ 2,441 $ 1,988 $ 2,093 $ 2,203 $ 2,319 $ 2,441 $ - $ - $ - $ - $ PERMIT TECHNICIAN II 42409 405 CEA 2,147 $ 2,636 $ 2,147 $ 2,260 $ 2,379 $ 2,504 $ 2,636 $ - $ - $ - $ - $ PERMIT TECHNICIAN III 43405 409 CEA 2,383 $ 2,925 $ 2,383 $ 2,508 $ 2,640 $ 2,779 $ 2,925 $ - $ - $ - $ - $ PLANNING TECHNICIAN 41405 407 CEA 2,262 $ 2,777 $ 2,262 $ 2,381 $ 2,506 $ 2,638 $ 2,777 $ - $ - $ - $ - $ PLANS EXAMINER 43403 420 CEA 3,170 $ 3,893 $ 3,170 $ 3,337 $ 3,513 $ 3,698 $ 3,893 $ - $ - $ - $ - $ POLICE CADET 61500 714 POA 3,607 $ 3,607 $ 3,607 $ - $ - $ - $ - $ - $ - $ - $ - $ POLICE CHIEF 27007 230 DPH 8,491 $ 10,614 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ POLICE COMMUNITY SERVICE OFFICER 62501 709 POA 2,815 $ 3,829 $ 2,815 $ 2,963 $ 3,119 $ 3,283 $ 3,456 $ 3,638 $ 3,829 $ - $ - $ POLICE LIEUTENANT 75500 805 PSO 6,488 $ 7,964 $ 6,488 $ 6,829 $ 7,188 $ 7,566 $ 7,964 $ - $ - $ - $ - $ POLICE OFFICER 62502 720 POA 4,008 $ 5,180 $ 4,008 $ 4,219 $ 4,441 $ 4,675 $ 4,921 $ 5,180 $ - $ - $ - $ POLICE PUBLIC AFFAIRS MANAGER 26600 318 MME 3,925 $ 4,905 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ POLICE RECORDS CLERK I 61700 700 POA 2,164 $ 2,944 $ 2,164 $ 2,278 $ 2,398 $ 2,524 $ 2,657 $ 2,797 $ 2,944 $ - $ - $ POLICE RECORDS CLERK II 62700 703 POA 2,397 $ 3,261 $ 2,397 $ 2,523 $ 2,656 $ 2,796 $ 2,943 $ 3,098 $ 3,261 $ - $ - $ POLICE RECORDS SUPERVISOR 75201 850 PSO 3,144 $ 4,062 $ 3,144 $ 3,309 $ 3,483 $ 3,666 $ 3,859 $ 4,062 $ - $ - $ - $ POLICE SERGEANT 74500 800 PSO 4,985 $ 6,442 $ 4,985 $ 5,247 $ 5,523 $ 5,814 $ 6,120 $ 6,442 $ - $ - $ - $ POLICY AND PROJECT MANAGER 25101 328 MME 4,328 $ 5,407 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PRINCIPAL BUDGET ANALYST 26201 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PRINCIPAL PLANNER 26302 333 MME 4,546 $ 5,683 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PROPERTY AND EVIDENCE TECHNICIAN 62503 706 POA 2,667 $ 3,628 $ 2,667 $ 2,807 $ 2,955 $ 3,111 $ 3,275 $ 3,447 $ 3,628 $ - $ - $ PUBLIC ART COORDINATOR 44302 408 LIMITED
TERM $ 2,851 2,322 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ PUBLIC COMMUNICATIONS MANAGER 26114 318 MME 3,925 $ 4,905 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PUBLIC SAFETY DISPATCH SUPERVISOR 75200 855 PSO 3,764 $ 4,864 $ 3,764 $ 3,962 $ 4,171 $ 4,390 $ 4,621 $ 4,864 $ - $ - $ - $ PUBLIC SAFETY DISPATCHER 62500 712 POA 2,970 $ 4,040 $ 2,970 $ 3,126 $ 3,291 $ 3,464 $ 3,646 $ 3,838 $ 4,040 $ - $ - $ RANGER SERVICE WORKER SBP 42903 470 CEA 2,043 $ 3,078 $ 2,043 $ 2,150 $ 2,263 $ 2,382 $ 2,507 $ 2,639 $ 2,778 $ 2,924 $ 3,078 $ RECREATION COORDINATOR 44600 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ RECREATION MANAGER 26206 333 MME 4,546 $ 5,683 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ RECREATION SUPERVISOR 25209 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ RECYCLED WATER SPECIALIST 42417 421 CEA 3,255 $ 3,996 $ 3,255 $ 3,426 $ 3,606 $ 3,796 $ 3,996 $ - $ - $ - $ - $

CITY OF SAN LUIS OBISPO REGULAR AND LIMITED TERM EMPLOYEE SALARY SCHEDULE Effective November 20, 2025 Title Job Code Grade Bargaining
Unit
Biweekly
Minimum
Biweekly
Maximum
Biweekly
Step 1
Biweekly
Step 2
Biweekly
Step 3
Biweekly
Step 4
Biweekly
Step 5
Biweekly
Step 6
Biweekly
Step 7
Biweekly
Step 8
Biweekly
Step 9
RISK AND BENEFITS MANAGER 26306 340 MME 4,867 $ 6,083 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SAFETY MANAGER 23300 313 MME 3,741 $ 4,676 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SENIOR ACCOUNTANT 24300 310 MME 3,633 $ 4,542 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SENIOR BUSINESS ANALYST 24301 310 MME 3,633 $ 4,542 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SENIOR CIVIL ENGINEER 24302 331 MME 4,456 $ 5,571 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SENIOR FINANCIAL ANALYST 24304 310 MME 3,633 $ 4,542 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SENIOR HUMAN RESOURCES ANALYST 22305 310 MME 3,633 $ 4,542 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SENIOR LABORATORY ANALYST 44304 425 CEA 3,610 $ 4,432 $ 3,610 $ 3,800 $ 4,000 $ 4,210 $ 4,432 $ - $ - $ - $ - $ SENIOR LEGAL ANALYST 24306 310 MME 3,633 $ 4,542 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SENIOR PAYROLL ANALYST 23301 310 MME 3,633 $ 4,542 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SENIOR PLANNER 24303 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SIGNAL AND STREET LIGHTING TECHNICIAN 42802 416 CEA 2,858 $ 3,508 $ 2,858 $ 3,008 $ 3,166 $ 3,333 $ 3,508 $ - $ - $ - $ - $ SOLID WASTE AND RECYCLING COORDINATOR 44301 421 CEA 3,255 $ 3,996 $ 3,255 $ 3,426 $ 3,606 $ 3,796 $ 3,996 $ - $ - $ - $ - $ SOLID WASTE AND RECYCLING PROGRAM MANAGER 26118 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ STORMWATER CODE ENFORCEMENT OFFICER 44502 419 CEA 3,089 $ 3,793 $ 3,089 $ 3,252 $ 3,423 $ 3,603 $ 3,793 $ - $ - $ - $ - $ STORMWATER PROGRAM MANAGER 26122 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ STREETS CREW COORDINATOR 44902 415 CEA 2,786 $ 3,420 $ 2,786 $ 2,933 $ 3,087 $ 3,249 $ 3,420 $ - $ - $ - $ - $ STREETS MAINTENANCE OPERATOR SBP 42904 470 CEA 2,043 $ 3,078 $ 2,043 $ 2,150 $ 2,263 $ 2,382 $ 2,507 $ 2,639 $ 2,778 $ 2,924 $ 3,078 $ STREETS MAINTENANCE SUPERVISOR 25210 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SUPERVISING ADMINISTRATIVE ASSISTANT 45201 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ SUPERVISING BUILDING INSPECTOR 25200 313 MME 3,741 $ 4,676 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SUPERVISING CIVIL ENGINEER 25211 346 MME 5,160 $ 6,449 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SUPERVISING FIRE VEHICLE MECHANIC 52800 614 FFA 3,761 $ 4,617 $ 3,761 $ 3,959 $ 4,167 $ 4,386 $ 4,617 $ - $ - $ - $ - $ SUSTAINABILITY AND NATURAL RESOURCES ANALYST 22313 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SUSTAINABILITY AND NATURAL RESOURCES OFFICIAL 26110 340 MME 4,867 $ 6,083 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SUSTAINABILITY MANAGER 25302 318 MME 3,925 $ 4,905 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SWEEPER OPERATOR 42905 406 CEA 2,206 $ 2,708 $ 2,206 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ - $ - $ - $ - $ SYSTEM APPLICATION SPECIALIST CONFIDENTIAL 32403 299 CNF 3,900 $ 4,787 $ 3,900 $ 4,105 $ 4,321 $ 4,548 $ 4,787 $ - $ - $ - $ - $ SYSTEM APPLICATION SPECIALIST I 42415 422 CEA 3,337 $ 4,098 $ 3,337 $ 3,513 $ 3,698 $ 3,893 $ 4,098 $ - $ - $ - $ - $ SYSTEM APPLICATION SPECIALIST II 42401 426 CEA 3,705 $ 4,548 $ 3,705 $ 3,900 $ 4,105 $ 4,321 $ 4,548 $ - $ - $ - $ - $ TECHNOLOGY PROJECT MANAGER 22308 326 MME 4,246 $ 5,307 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ TOURISM AND COMMUNITY PROMOTIONS MANAGER 25303 318 MME 3,925 $ 4,905 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ TRANSIT COORDINATOR 44406 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ TRANSPORTATION MANAGER 26207 341 MME 4,902 $ 6,127 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

TRANSPORTATION MANAGER PROFESSIONAL
ENGINEER/TRAFFIC ENGINEER 26215 346 MME 5,160 $ 6,449 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ TRANSPORTATION PLANNER ENGINEER I 41301 419 CEA 3,089 $ 3,793 $ 3,089 $ 3,252 $ 3,423 $ 3,603 $ 3,793 $ - $ - $ - $ - $ TRANSPORTATION PLANNER ENGINEER II 42302 423 CEA 3,429 $ 4,209 $ 3,429 $ 3,609 $ 3,799 $ 3,999 $ 4,209 $ - $ - $ - $ - $ TRANSPORTATION PLANNER ENGINEER III 43302 426 CEA 3,705 $ 4,548 $ 3,705 $ 3,900 $ 4,105 $ 4,321 $ 4,548 $ - $ - $ - $ - $ UNDERGROUND UTILITIES LOCATOR 42803 409 CEA 2,383 $ 2,925 $ 2,383 $ 2,508 $ 2,640 $ 2,779 $ 2,925 $ - $ - $ - $ - $

URBAN FOREST PROGRAM COORDINATOR CITY
ARBORIST 44303 422 CEA 3,337 $ 4,098 $ 3,337 $ 3,513 $ 3,698 $ 3,893 $ 4,098 $ - $ - $ - $ - $ URBAN FORESTER SBP 42906 473 CEA 2,195 $ 3,308 $ 2,195 $ 2,310 $ 2,432 $ 2,560 $ 2,695 $ 2,837 $ 2,986 $ 3,143 $ 3,308 $ UTILITIES BUSINESS MANAGER 26111 333 MME 4,546 $ 5,683 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ UTILITIES SPECIAL PROJECTS MANAGER 25304 326 MME 4,246 $ 5,307 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

UTILITIES SPECIAL PROJECTS MANAGER PROFESSIONAL
ENGINEER 25306 331 MME 4,456 $ 5,571 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ UTILITY BILLING ASSISTANT 42702 402 CEA 1,988 $ 2,441 $ 1,988 $ 2,093 $ 2,203 $ 2,319 $ 2,441 $ - $ - $ - $ - $ VOLUNTEER COORDINATOR 44603 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $

CITY OF SAN LUIS OBISPO REGULAR AND LIMITED TERM EMPLOYEE SALARY SCHEDULE Effective November 20, 2025 Title Job Code Grade Bargaining
Unit
Biweekly
Minimum
Biweekly
Maximum
Biweekly
Step 1
Biweekly
Step 2
Biweekly
Step 3
Biweekly
Step 4
Biweekly
Step 5
Biweekly
Step 6
Biweekly
Step 7
Biweekly
Step 8
Biweekly
Step 9
WASTEWATER ASSOCIATE 41902 400 LIMITED
TERM $ 2,317 1,887 $ 1,887 $ 1,986 $ 2,091 $ 2,201 $ 2,317 $ - $ - $ - $ - $ WASTEWATER COLLECTION SYSTEM CHIEF OPERATOR 44908 423 CEA 3,429 $ 4,209 $ 3,429 $ 3,609 $ 3,799 $ 3,999 $ 4,209 $ - $ - $ - $ - $ WASTEWATER COLLECTION SYSTEM OPERATOR SBP 42907 480 CEA 2,510 $ 3,783 $ 2,510 $ 2,642 $ 2,781 $ 2,927 $ 3,081 $ 3,243 $ 3,414 $ 3,594 $ 3,783 $ WASTEWATER COLLECTION SYSTEM SUPERVISOR 25213 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ WATER CONSERVATION SPECIALIST 42416 421 CEA 3,255 $ 3,996 $ 3,255 $ 3,426 $ 3,606 $ 3,796 $ 3,996 $ - $ - $ - $ - $ WATER DISTRIBUTION CHIEF OPERATOR 44903 423 CEA 3,429 $ 4,209 $ 3,429 $ 3,609 $ 3,799 $ 3,999 $ 4,209 $ - $ - $ - $ - $ WATER DISTRIBUTION SYSTEM OPERATOR SBP 42908 480 CEA 2,510 $ 3,783 $ 2,510 $ 2,642 $ 2,781 $ 2,927 $ 3,081 $ 3,243 $ 3,414 $ 3,594 $ 3,783 $ WATER DISTRIBUTION SYSTEM SUPERVISOR 25214 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ WATER METER AND RADIO INSTALLATION TECHNICIAN 42419 404 LIMITED TERM $ 2,568 2,092 $ 2,092 $ 2,202 $ 2,318 $ 2,440 $ 2,568 $ - $ - $ - $ - $

WATER RESOURCE RECOVERY FACILITY CHIEF
MAINTENANCE TECHNICIAN 44904 425 CEA 3,610 $ 4,432 $ 3,610 $ 3,800 $ 4,000 $ 4,210 $ 4,432 $ - $ - $ - $ - $ WATER RESOURCE RECOVERY FACILITY CHIEF OPERATOR 44905 427 CEA 3,801 $ 4,667 $ 3,801 $ 4,001 $ 4,212 $ 4,434 $ 4,667 $ - $ - $ - $ - $

WATER RESOURCE RECOVERY FACILITY MAINTENANCE
TECHNICIAN SBP 42909 485 CEA 2,861 $ 4,315 $ 2,861 $ 3,012 $ 3,171 $ 3,338 $ 3,514 $ 3,699 $ 3,894 $ 4,099 $ 4,315 $ WATER RESOURCE RECOVERY FACILITY OPERATOR SBP 42910 485 CEA 2,861 $ 4,315 $ 2,861 $ 3,012 $ 3,171 $ 3,338 $ 3,514 $ 3,699 $ 3,894 $ 4,099 $ 4,315 $ WATER RESOURCE RECOVERY FACILITY SUPERVISOR 25215 333 MME 4,546 $ 5,683 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ WATER RESOURCES PROGRAM MANAGER 26208 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ WATER RESOURCES TECHNICIAN 42411 415 CEA 2,786 $ 3,420 $ 2,786 $ 2,933 $ 3,087 $ 3,249 $ 3,420 $ - $ - $ - $ - $ WATER SUPPLY OPERATOR SBP 42911 480 CEA 2,510 $ 3,783 $ 2,510 $ 2,642 $ 2,781 $ 2,927 $ 3,081 $ 3,243 $ 3,414 $ 3,594 $ 3,783 $

WATER TREATMENT PLANT CHIEF MAINTENANCE
TECHNICIAN 44906 425 CEA 3,610 $ 4,432 $ 3,610 $ 3,800 $ 4,000 $ 4,210 $ 4,432 $ - $ - $ - $ - $ WATER TREATMENT PLANT CHIEF OPERATOR 44907 427 CEA 3,801 $ 4,667 $ 3,801 $ 4,001 $ 4,212 $ 4,434 $ 4,667 $ - $ - $ - $ - $

WATER TREATMENT PLANT MAINTENANCE TECHNICIAN
SBP 44909 485 CEA 2,861 $ 4,315 $ 2,861 $ 3,012 $ 3,171 $ 3,338 $ 3,514 $ 3,699 $ 3,894 $ 4,099 $ 4,315 $ WATER TREATMENT PLANT OPERATOR SBP 42912 485 CEA 2,861 $ 4,315 $ 2,861 $ 3,012 $ 3,171 $ 3,338 $ 3,514 $ 3,699 $ 3,894 $ 4,099 $ 4,315 $ WATER TREATMENT PLANT SUPERVISOR 25216 333 MME 4,546 $ 5,683 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ WHALE ROCK RESERVOIR SUPERVISOR 25217 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ YOUTH SERVICES COORDINATOR 44602 412 CEA 2,577 $ 3,164 $ 2,577 $ 2,713 $ 2,856 $ 3,006 $ 3,164 $ - $ - $ - $ - $

YOUTH SERVICES PROGRAM SPECIALIST CHILDCARE SITE
DIRECTOR 42600 406 CEA 2,206 $ 2,708 $ 2,206 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ - $ - $ - $ - $

City of San Luis Obispo, Council Memorandum
City of San Luis Obispo
Council Agenda Correspondence
DATE: November 14, 2025
TO: Mayor and Council
FROM: Nickole Domini, Human Resources Director
Prepared By: Jeff Andrews, Human Resources Manager
VIA: Whitney McDonald, City Manager
SUBJECT: ITEM 6.f – CONSOLIDATION OF THE PUBLIC WORKS AND UTILITIES

DEPARTMENTS AND ESTABLISHMENT OF NEW DIRECTOR

POSITION
In response to the request for additional information related to the consolidation of the Public Works and Utilities Departments, staff are providing the job descriptions for the three new classifications proposed as part of the updated structure. As outlined in the Council Agenda Report, the reorganization establishes a unified department led by a Director of Public Works and Utilities, supported by two Assistant Directors who will oversee the Public Works and Utilities branches, respectively. These roles are designed to strengthen strategic alignment, improve operational coordination, and enhance service delivery across the department’s broad portfolio of capital projects, maintenance operations, mobility services, and utilities programs.

The job description for the Director of Public Works and Utilities (Attachment A) outlines the department-level leadership responsibilities of this role, including oversight of engineering, maintenance, mobility services, water and wastewater operations, solid waste and recycling programs, and utilities administration. This position provides highlevel policy guidance, strategic direction, and coordination with the City Manager’s Office, City Council, and external partners while ensuring the effective delivery of essential services.

The job descriptions for the Assistant Director of Public Works (Attachment B) and the Assistant Director of Utilities (Attachment C), each of which serves as the senior management level administrator for one of the department’s two major operational branches, is responsible for planning, directing, and evaluating all programs and initiatives within their respective service areas. The Assistant Directors will be in charge of ensuring that the respective operational branches are carrying out the policy guidance and strategic direction communicated by the Director, City Manager, and City Council, working with the existing Deputy Directors who are tasked with overseeing the day-to-day operations of each of their divisions. Assistant Directors will develop and implement the department’s budget, will coordinate the work of the department across teams and, in addition to the duties listed in the attachments, will serve as Acting Director when the

Item #6F – Consolidation of the Public Works and Utilities Departments Page 2 Director is unavailable, will support emergency operations of their respective branches, and will oversee responses to constituent correspondence.

Additionally, staff are submitting an updated Attachment B - Exhibit A to the Resolution - Regular and Limited Term Employee Salary Schedule, to address a required change to the salary grade number for the new Assistant Director of Public Works and Assistant Director of Utilities classifications. The salary grade for these jobs has been updated from 365 to 366 due to an Enterprise Resource Planning system limitation, as grade 365 was previously assigned to a job that is now inactive. There is no change to the proposed salary amount.

Attachments
A. Director of Public Works and Utilities Job Description B. Assistant Director of Public Works Job Description
C. Assistant Director of Utilities Job Description
D. Updated Attachment B - Exhibit A to the Resolution - Regular and Limited Term Employee Salary Schedule

Date: November 2025
Salary Range: 215
Class Code: 27008
Association: Management/Department Head
EEO: 01/02 – Officials and Administrators
JOB TITLE: Director of Public Works and Utilities
JOB SUMMARY:

Serves as the principal administrator of the Public Works and Utilities Department and member of the City’s Community Services Work Group. Performs highly responsible and professional work in managing, planning, organizing, developing, and directing divisions, programs, and activities of the Public Works and Utilities Departments. Formulates departmental policies, goals, and directives; provides expert professional assistance to City management staff on matters relating to public works and public utilities and interfaces with public officials, residents, and other agency leadership.

CLASS CHARACTERISTICS:

This position has department-level responsibility for overall policy development, program planning, fiscal management, and operation of varied functional areas, including engineering (capital projects, development review, design, inspection, and survey), maintenance (facilities, fleet, parks, trees, and streets), mobility services (transportation, parking, and transit), municipal water supply (production, treatment, storage, control, distribution, conservation, metering and customer service programs), wastewater collection (industrial monitoring and pretreatment, treatment, and water resource recovery programs), solid waste, recycling and organic waste programs and franchise management, and utilities administration and engineering. Reporting to the Assistant City Manager, the incumbent has responsibility for developing and implementing department goals, objectives, and work environment standards in addition to furthering City goals and objectives.

The Director of Public Works and Utilities is distinguished from the other department management staff by its broader scope of functional responsibility, budgetary authority, and decision-making authority in matters affecting the prioritization of departmental services, as well as its greater external interfaces with other departments, the City Council, and external partners and stakeholders.

SUPERVISION RECEIVED AND EXERCISED:

The Director of Public Works and Utilities receives policy direction from the Assistant City Manager, Community Services, within a framework of broad policies, procedures, organizational values, and processes, and participates on the City’s Executive Leadership Team.

The Director of Public Works and Utilities exercises supervision over professional, technical, and clerical personnel as assigned.

EXAMPLES OF DUTIES AND RESPONSIBILITIES:
(Any one position may not include all of the duties listed nor do the listed examples include all tasks that may be found in positions of this class.)
• Sets vision, priorities, and performance expectations for the department.

Director of Public Works and Utilities Page 2 of 4
• Makes final decisions on major project/program priorities and budget allocations. • Champions culture: “One Team,” cross-department collaboration, and staff empowerment. • Plans, organizes, and directs through subordinate supervisors and managers the operation of the following divisions: Engineering, Traffic Engineering, Transit, Transportation Planning, Parking, and Maintenance (including Buildings, Parks, Fleet, Trees, Streets and Signals). • Plans, organizes and directs, through subordinate supervisors, a large municipal utilities program which includes; water supply, production, treatment, storage, conservation, distribution and customer service operations; wastewater collection, industrial pretreatment, treatment, and water resource recovery operations, engineering and administration, solid waste, recycling, and organic waste services, planning and franchise administration. • Develops and directs the implementation of goals, objectives, work standards, and departmental administrative policies and procedures.
• Interviews, hires, evaluates, and discharges personnel, submitting oral and written reports relative to activities of the department, supervising the files and records of departmental activities.
• Participates in the preparation of the City’s Budget and Financial Plan as it relates to Public Works and Utilities operating and capital improvement programs. • Represents the City and the Public Works and Utilities Department in meetings with public officials, other public agencies, and civic groups in order to coordinate, develop, and implement projects and programs.
• Prepares and presents reports to City Council.
• Coordinates with the Community Development Director to ensure current and future development occurs consistent with funded and planned infrastructure improvements. • Receives, investigates, and resolves difficult and complex complaints and requests within the framework of accepted City policy and procedures, and/or refers requests with appropriate recommendation to Administration/Council for policy direction. • Coordinates the activities of the Public Works and Utilities Department with other City departments, divisions, sections and outside agencies on a variety of issues including development review, major city initiatives, and emerging trends. • Represents the City in work with other agencies and organizations in participating in regional program development and interagency agreements such as the Integrated Waste Management Authority, the Whale Rock Commission and County Water Advisory Committee. • Directs preparation of reports and assessments which communicate to policymakers and City Councilmembers the status and condition of overall municipal infrastructure. • Performs related duties similar to the above in scope and function as required.

KNOWLEDGE AND ABILITIES:

Knowledge of:
• Effective techniques of supervision and training, including leadership development. • Public project contracting, project management, and budgeting. • Organization, administration, budget, and personnel management.

Director of Public Works and Utilities Page 3 of 4
• Project management techniques and procedures. Principles and practices of supervision and staff development.
• Methods, materials, tools, and equipment used in the design, installation, operation, maintenance, and repair of streets and drainage, parks and buildings, trees, parking lots, buses and other public facilities.
• Engineering laws, codes, and safety orders applicable to municipal public works and utilities operations.
• Technical, legal, financial, and public relations problems involved in the conduct of a municipal public works program.
• Solid waste programs and regulations including AB939 and franchise management. • General principles and procedures involved in utility rate analysis and financing. • Principles, practices, methods, and procedures of civil or sanitary engineering as they relate to municipal water and wastewater systems.
• Laws, codes, and regulations applicable to municipal utility operations, including California Proposition 218 requirements and impacts.
• Occupational hazards and safety precautions necessary in the work. • Commercial and residential development practices related to City provided services.

Ability to:
• Establish and implement goals, objectives, procedures, and priorities. • Identify system needs and develop a cost-effective plan to meet needs identified. • Monitor contractual performance and oversee intergovernmental agreements. • Develop and monitor complex capital and operating budgets. • Navigate complex policy and operational issues in the public setting. • Assess expenditure needs and determine revenue requirements to meet them. • Plan, coordinate, and direct the activities of professional and non-professional employees and consultants.
• Establish and maintain excellent communications internally and externally. • Establish effective working relations with subordinates, public groups and organizations, and City officials.
• Prepare comprehensive and complex technical reports.
• Motivate and develop staff at various levels of the organization. • Facilitate interdivisional and interdepartmental projects and initiatives. • Foster communication and collaboration between functional areas. • Direct, oversee, manage, and evaluate the work of others. • Work with diverse populations and maintain an inclusive environment.

Director of Public Works and Utilities Page 4 of 4
EDUCATION AND EXPERIENCE:

Graduation from an accredited four-year college or university with major course work in civil engineering, sanitary engineering, environmental studies, business administration, public administration, or related field
and
Five years of increasingly responsible experience in utilities systems administration, public works administration, or related operations in a municipal or other governmental agency, including at least three years of supervisory experience;
or
An equivalent combination of education and experience.

POSSESSION AND MAINTENANCE OF:
• A valid California class C driver's license and a satisfactory driving record.

THIS POSITION WILL BE REQUIRED TO COMPLETE THE FOLLOWING BEFORE A FINAL OFFER IS MADE:
• Live Scan Fingerprinting (DOJ)

Date: November 2025
Salary Range: 366
Class Code: 26124
Association: Management
EEO: 01/02- Officials and Administrators
JOB TITLE: Assistant Director of Public Works
JOB SUMMARY:

Performs highly responsible and professional work in managing, planning, organizing, developing, directing and reviewing divisions, programs, and activities of the Public Works branch of the Public Works and Utilities Department, including engineering, maintenance and mobility services.

CLASS CHARACTERISTICS:

This single-position classification has responsibility for the overall direction and administration across the varied functional areas within the Public Works branch of the Public Works and Utilities Department, including engineering (capital projects, development review, design, inspection, and survey), maintenance (facilities, fleet, parks, trees, and streets), and mobility services (transportation, parking, and transit). The incumbent is accountable for directing operations of the Public Works branch, ensuring alignment with organizational and departmental goals and objectives, overseeing Public Works initiatives, evaluating performance, developing and implementing policies and procedures, and providing high-level administrative and strategic support. Work is usually received in terms of goals; review is received in terms of results.

The Assistant Director of Public Works is distinguished from the Director of Public Works and Utilities by the latter’s responsibility for overall policy development, program planning, and fiscal management.

The Assistant Director of Public Works is distinguished from the other department management staff by its broader scope of functional responsibility of the Public Works branch, budgetary authority, and decision-making authority in matters affecting the prioritization of departmental services, as well as its greater external interfaces with other departments, the City Council, and external stakeholders.

SUPERVISION RECEIVED AND EXERCISED:

The Assistant Director of Public Works receives administrative direction from the Director of Public Works and Utilities within a framework of broad policies, procedures, organizational values, and processes, which includes broad management responsibility of the Public Works branch.

The Assistant Director of Public Works provides supervision to supervisory, professional, technical, operational, maintenance, and office support staff.

EXAMPLES OF DUTIES AND RESPONSIBILITIES:
(Any one position may not include all of the duties listed nor do the listed examples include all tasks that may be found in positions of the class.)
• Plans, organizes, and directs through subordinate supervisors and managers the operation of

Assistant Director of Public Works Page 2 of 3
the following divisions: Engineering, Traffic Engineering, Transit, Transportation Planning, Parking, and Maintenance (including Buildings, Parks, Fleet, Trees, Streets and Signals). • Develops and directs the implementation of goals, objectives, work standards, and departmental administrative policies and procedures.
• Interviews, and evaluates personnel, submitting oral and written reports related to activities of the department, supervising the files and records of departmental activities. • Prepares departmental budgets, acting as technical advisor to the City Council and City committees and commissions and other City departments.
• Interprets City regulations and codes and applicable laws and provides technical assistance to staff and commissions.
• Confers with the public and other agencies on proposed projects and improvements. • Represents the City and the Public Works branch in meetings with public officials, other public agencies, and civic groups in order to coordinate, develop, and implement projects and programs.
• Coordinates the formulation of long-range City infrastructure and facility planning, including financial and capital improvement plans.
• Administers a major portion of the Capital Improvement Program of the City. • Ensures infrastructure and transportation needs of development projects are consistent with General Plan, Circulation Element, or applicable specific plans. • Directs preparation of reports and assessments which communicate to policymakers and City Councilmembers the status and condition of overall municipal infrastructure. • Directs the preparation of and prepares a variety of complex administrative and technical recommendations and reports.
• Monitors and manages outside service, construction, and consulting contracts and represents the City in contract negotiations as necessary. Evaluates contract requirements and compliance of contractors.
• Coordinates the activities of the Public Works branch with other City departments, divisions, sections, and outside agencies.
• Performs related duties similar to the above in scope and function as required.

KNOWLEDGE AND ABILITIES:

Knowledge of:
• Methods, materials, tools, and equipment used in the design, installation, operation, maintenance, and repair of streets and drainage, parks and buildings, trees, parking lots, buses and other public facilities.
• Engineering laws, codes, and safety orders applicable to municipal public works operations. • Technical, legal, financial, and public relations problems involved in the conduct of a municipal public works program.
• Occupational hazards and safety precautions necessary in the work. • Effective techniques of supervision and training.

Assistant Director of Public Works Page 3 of 3
• Organization, administration, budget, and personnel management. • Public project contracting, project management, and budgeting. • Proper English usage, grammar, punctuation, vocabulary and spelling. • Proper office methods, procedures, and practices, including word processing.

Ability to:
• Establish and implement goals, objectives, procedures, and priorities. • Plan, coordinate, and direct the activities of professional and non-professional employees and consultants.
• Establish and maintain excellent communications internally and externally. • Establish and maintain effective working relations with subordinates, public groups and organizations, and City officials.
• Prepare comprehensive and complex technical reports.
• Navigate complex policy and operational issues in the public setting. • Facilitate interdivisional projects and initiatives.
• Foster communication and collaboration between functional areas. • Direct, oversee, manage, and evaluate the work of others. • Work with diverse populations and maintain an inclusive environment.

EDUCATION AND EXPERIENCE:

Graduation from an accredited four-year college or university with a degree in civil engineering, business administration, public administration, or a related field and
Five years of increasingly responsible public works administration experience or related operations in a municipal or other governmental agency, including at least three years of supervisory experience;
or
An equivalent combination of education and experience.

POSSESSION AND MAINTENANCE OF:
• A valid certificate of registration as a Civil Engineer in the State of California is preferred.

THIS POSITION WILL BE REQUIRED TO COMPLETE THE FOLLOWING BEFORE A FINAL OFFER IS MADE:
• Live Scan Fingerprinting (DOJ)

Date: November 2025
Salary Range: 366
Class Code: 26125
Association: Management
EEO: 01/02- Officials and Administrators
JOB TITLE: Assistant Director of Utilities
JOB SUMMARY:

Performs highly responsible and professional work in managing, planning, organizing, developing, directing and reviewing programs related to municipal water supply, production, treatment, storage, control, distribution, conservation, metering and customer service programs; wastewater collection, industrial monitoring and pretreatment, treatment, and water resource recovery programs; solid waste, recycling and organic waste programs and franchise management; and utilities administration and engineering.

CLASS CHARACTERISTICS:

This single-position classification has responsibility for the overall direction and administration across the varied functional areas within the Utilities branch of the Public Works and Utilities Department, including utilities engineering and administration, water supply, wastewater collection, and stormwater and solid waste program management. The incumbent is accountable for directing operations of the Utilities branch, ensuring alignment with organizational and departmental goals and objectives, overseeing Utilities initiatives, evaluating performance, developing and implementing policies and procedures, and providing high-level administrative and strategic support. Work is usually received in terms of goals; review is received in terms of results.

The Assistant Director of Utilities is distinguished from the Director of Public Works and Utilities by the latter’s responsibility for overall policy development, program planning, and fiscal management.

The Assistant Director of Utilities is distinguished from the other department management staff by its broader scope of functional responsibility of the Utilities branch, budgetary authority, and decision-making authority in matters affecting the prioritization of departmental services, as well as its greater external interfaces with other departments, the City Council, and external stakeholders.

SUPERVISION RECEIVED AND EXERCISED:

The Assistant Director of Utilities receives administrative direction from the Director of Public Works and Utilities within a framework of broad policies, procedures, organizational values, and processes, which includes broad management responsibility of the Utilities branch.

The Assistant Director of Utilities provides supervision to supervisory, professional, technical, operational, maintenance, and office support staff.

EXAMPLE OF DUTIES AND RESPONSIBILITIES:
(Any one position may not include all of the duties listed nor do the listed examples include all tasks that may be found in positions of this class.)
• Plans, organizes and directs, through subordinate supervisors, a large municipal utilities program which includes; water supply, production, treatment, storage, conservation,

Assistant Director of Utilities Page 2 of 4
distribution and customer service operations; wastewater collection, industrial pretreatment, treatment, and water resource recovery operations, engineering and administration, solid waste, recycling, and organic waste services, planning and franchise administration. • Develops and directs the implementation of goals, objectives, work standards, and departmental administrative policies and procedures.
• Interviews, and evaluates personnel, submitting oral and written reports related to activities of the department, supervising the files and records of departmental activities. • Participates in the preparation of the City’s Budget and Financial Plan as it relates to Utilities operating and capital improvement programs.
• Represents the City in work with other agencies and organizations in participating in regional program development and interagency agreements such as the Integrated Waste Management Authority, the Whale Rock Commission and County Water Advisory Committee. • Plans and recommends improvements to the water and wastewater system facilities; participates in the development of standards and specifications for recommended improvements.
• Plans and participates in the development of water supply procurement projects, regional water management planning and supply, solid waste and recycling programs and services, wastewater service programs.
• Ensures that the City is in compliance with City water rights permit requirements, water supply treatment and distribution requirements, wastewater discharge permit requirements established by regional, state and federal regulatory agencies, interprets policies and procedures established by regulatory agencies, interprets laws relative to water rights and regulatory compliance requirements associated with utilities program activities. • Monitors, evaluates and provides input to regulatory agencies and legislative bodies relative to the development of new regulations affecting the utilities sector. • Monitors and manages outside service, construction and consulting contracts and represents the City in contract negotiations as necessary. Evaluates contract requirements and compliance of contractors.
• Reviews Water and Sewer Fund revenue and expenditures and recommends appropriate adjustment to rates and fees based on established City policies. • Reviews solid waste rate requests submitted by the City’s solid waste and recycling franchises and recommends appropriate adjustments to rates based on established City policy and program goals and services.
• Prepares and presents reports to City Council.
• Supervises and participates in the preparation of monthly and annual reports for the Department to the City Council and various regulatory agencies. • Coordinates the activities of the Utilities branch with other City departments, divisions, sections and outside agencies on a variety of issues including development review, major city initiatives, and emerging trends.
• Performs related duties similar to the above in scope and function as required.

Assistant Director of Utilities Page 3 of 4
KNOWLEDGE AND ABILITIES:

Knowledge of:
• Solid waste programs and regulations including AB939 and franchise management. • General principles and procedures involved in utility rate analysis and financing. • Principles, practices, methods, and procedures of civil or sanitary engineering as they relate to municipal water and wastewater systems.
• Laws, codes, and regulations applicable to municipal utility operations, including California Proposition 218 requirements and impacts.
• Occupational hazards and safety precautions necessary in the work. • Effective techniques of supervision and training.
• Organization, administration, budget, and personnel management. • Proper English usage, grammar, punctuation, vocabulary and spelling. • Proper office methods, procedures, and practices, including word processing.

Ability to:
• Establish and implement goals, objectives, procedures, and priorities. • Administer the multiple work functions of a large and diverse utilities operations. • Prepare and present statistical and descriptive reports. • Plan and schedule the various activities to which assigned. • Identify utility system needs and develop a cost-effective plan to meet needs identified. • Monitor contractual performance and oversee intergovernmental agreements. • Select, supervise, train, and evaluate subordinate professional and technical staff. • Develop and monitor complex capital and operating budgets. • Navigate complex policy and operational issues in the public setting. • Assess expenditure needs and determine revenue requirements to meet them. • Facilitate interdivisional projects and initiatives.
• Foster communication and collaboration between functional areas. • Direct, oversee, manage, and evaluate the work of others. • Work with diverse populations and maintain an inclusive environment.

EDUCATION AND EXPERIENCE:

Graduation from an accredited four-year college or university with major course work in civil engineering, sanitary engineering, environmental studies, business administration, public administration, or a related field
and
Five years of increasingly responsible experience in utilities systems administration or related operations in a municipal or other governmental agency, including at least three years of supervisory experience;

Assistant Director of Utilities Page 4 of 4
or
An equivalent combination of education and experience.

THIS POSITION WILL BE REQUIRED TO COMPLETE THE FOLLOWING BEFORE A FINAL OFFER IS MADE:
• Live Scan Fingerprinting (DOJ)

CITY OF SAN LUIS OBISPO REGULAR AND LIMITED TERM EMPLOYEE SALARY SCHEDULE Effective November 20, 2025 Title Job Code Grade Bargaining
Unit
Biweekly
Minimum
Biweekly
Maximum
Biweekly
Step 1
Biweekly
Step 2
Biweekly
Step 3
Biweekly
Step 4
Biweekly
Step 5
Biweekly
Step 6
Biweekly
Step 7
Biweekly
Step 8
Biweekly
Step 9
ACCOUNTANT 22300 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ACTIVE TRANSPORTATION MANAGER 22301 318 MME 3,925 $ 4,905 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ADMINISTRATION EXECUTIVE ASSISTANT 33100 257 CNF 2,530 $ 3,106 $ 2,530 $ 2,663 $ 2,803 $ 2,951 $ 3,106 $ - $ - $ - $ - $ ADMINISTRATIVE ASSISTANT I 41700 400 CEA 1,887 $ 2,317 $ 1,887 $ 1,986 $ 2,091 $ 2,201 $ 2,317 $ - $ - $ - $ - $ ADMINISTRATIVE ASSISTANT II 42700 402 CEA 1,988 $ 2,441 $ 1,988 $ 2,093 $ 2,203 $ 2,319 $ 2,441 $ - $ - $ - $ - $ ADMINISTRATIVE ASSISTANT III 43700 405 CEA 2,147 $ 2,636 $ 2,147 $ 2,260 $ 2,379 $ 2,504 $ 2,636 $ - $ - $ - $ - $ ADMINISTRATIVE ASSISTANT III CONFIDENTIAL 33702 247 CNF 2,281 $ 2,800 $ 2,281 $ 2,401 $ 2,527 $ 2,660 $ 2,800 $ - $ - $ - $ - $ ADMINISTRATIVE SPECIALIST 44700 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ AQUATICS COORDINATOR 44601 412 CEA 2,577 $ 3,164 $ 2,577 $ 2,713 $ 2,856 $ 3,006 $ 3,164 $ - $ - $ - $ - $ ASSISTANT CITY ATTORNEY I 25100 346 MME 5,160 $ 6,449 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ASSISTANT CITY ATTORNEY II 25102 360 MME 5,937 $ 7,422 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ASSISTANT CITY MANAGER COMMUNITY SERVICES 27100 225 DPH 8,108 $ 10,133 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ASSISTANT DIRECTOR OF PUBLIC WORKS 26124 366 MME 6,355 $ 7,943 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ASSISTANT DIRECTOR OF UTILITIES 26125 366 MME 6,355 $ 7,943 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ASSISTANT PLANNER 42402 417 CEA 2,933 $ 3,600 $ 2,933 $ 3,087 $ 3,249 $ 3,420 $ 3,600 $ - $ - $ - $ - $ ASSOCIATE PLANNER 43300 422 CEA 3,337 $ 4,098 $ 3,337 $ 3,513 $ 3,698 $ 3,893 $ 4,098 $ - $ - $ - $ - $ BEAUTIFICATION GARDENER 42914 411 CEA 2,509 $ 3,080 $ 2,509 $ 2,641 $ 2,780 $ 2,926 $ 3,080 $ - $ - $ - $ - $ BUILDING INSPECTOR I 41500 415 CEA 2,786 $ 3,420 $ 2,786 $ 2,933 $ 3,087 $ 3,249 $ 3,420 $ - $ - $ - $ - $ BUILDING INSPECTOR II 44500 418 CEA 3,010 $ 3,696 $ 3,010 $ 3,168 $ 3,335 $ 3,511 $ 3,696 $ - $ - $ - $ - $ BUILDING PERMIT SERVICES SUPERVISOR 24200 313 MME 3,741 $ 4,676 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ BUSINESS ANALYST 22302 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ CANNABIS BUSINESS COORDINATOR 44408 422 CEA 3,337 $ 4,098 $ 3,337 $ 3,513 $ 3,698 $ 3,893 $ 4,098 $ - $ - $ - $ - $

CAPITAL IMPROVEMENT PROGRAM ADMINISTRATIVE
MANAGER 26117 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ CAPITAL PROJECTS MANAGER I 41302 417 CEA 2,933 $ 3,600 $ 2,933 $ 3,087 $ 3,249 $ 3,420 $ 3,600 $ - $ - $ - $ - $ CAPITAL PROJECTS MANAGER II 42304 421 CEA 3,255 $ 3,996 $ 3,255 $ 3,426 $ 3,606 $ 3,796 $ 3,996 $ - $ - $ - $ - $ CAPITAL PROJECTS MANAGER III 43303 424 CEA 3,517 $ 4,318 $ 3,517 $ 3,702 $ 3,897 $ 4,102 $ 4,318 $ - $ - $ - $ - $ CITY ATTORNEY 28000 200 APO 11,768 $ 11,768 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ CITY BIOLOGIST 22304 318 MME 3,925 $ 4,905 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ CITY CLERK 26000 333 MME 4,546 $ 5,683 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ CITY COUNCIL MEMBER 18000 104 CCM 1,070 $ 1,070 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ CITY MANAGER 28001 206 APO 11,887 $ 11,887 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ CODE ENFORCEMENT OFFICER I 41501 416 CEA 2,858 $ 3,508 $ 2,858 $ 3,008 $ 3,166 $ 3,333 $ 3,508 $ - $ - $ - $ - $ CODE ENFORCEMENT OFFICER II 44501 419 CEA 3,089 $ 3,793 $ 3,089 $ 3,252 $ 3,423 $ 3,603 $ 3,793 $ - $ - $ - $ - $ CODE ENFORCEMENT SUPERVISOR 25300 313 MME 3,741 $ 4,676 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ CODE ENFORCEMENT TECHNICIAN I 41502 405 CEA 2,147 $ 2,636 $ 2,147 $ 2,260 $ 2,379 $ 2,504 $ 2,636 $ - $ - $ - $ - $ CODE ENFORCEMENT TECHNICIAN II 42500 407 CEA 2,262 $ 2,777 $ 2,262 $ 2,381 $ 2,506 $ 2,638 $ 2,777 $ - $ - $ - $ - $ COMMUNICATIONS COORDINATOR 42703 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ COMMUNITY RESOURCES AND SERVICES SPECIALIST 42418 410 LIMITED TERM $ 3,003 2,446 $ 2,446 $ 2,575 $ 2,710 $ 2,853 $ 3,003 $ - $ - $ - $ - $ CONSTRUCTION ENGINEERING MANAGER 26202 341 MME 4,902 $ 6,127 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

CONSTRUCTION ENGINEERING MANAGER
PROFESSIONAL ENGINEER 26214 346 MME 5,160 $ 6,449 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ CONTROL SYSTEMS ADMINISTRATOR 44400 426 CEA 3,705 $ 4,548 $ 3,705 $ 3,900 $ 4,105 $ 4,321 $ 4,548 $ - $ - $ - $ - $ DATA ANALYST 22311 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY BUILDING OFFICIAL 26305 340 MME 4,867 $ 6,083 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY CITY ATTORNEY I 21101 316 MME 3,854 $ 4,816 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY CITY ATTORNEY II 22101 326 MME 4,246 $ 5,307 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY CITY ATTORNEY III 23101 336 MME 4,683 $ 5,854 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

CITY OF SAN LUIS OBISPO REGULAR AND LIMITED TERM EMPLOYEE SALARY SCHEDULE Effective November 20, 2025 Title Job Code Grade Bargaining
Unit
Biweekly
Minimum
Biweekly
Maximum
Biweekly
Step 1
Biweekly
Step 2
Biweekly
Step 3
Biweekly
Step 4
Biweekly
Step 5
Biweekly
Step 6
Biweekly
Step 7
Biweekly
Step 8
Biweekly
Step 9
DEPUTY CITY CLERK I 41701 405 CEA 2,147 $ 2,636 $ 2,147 $ 2,260 $ 2,379 $ 2,504 $ 2,636 $ - $ - $ - $ - $ DEPUTY CITY CLERK II 42701 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ DEPUTY CITY MANAGER 26112 210 DPH 7,047 $ 8,810 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT
CHIEF BUILDING OFFICIAL 26120 353 MME 5,526 $ 6,907 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

DEPUTY DIRECTOR OF COMMUNITY DEVELOPMENT CITY
PLANNER 26115 353 MME 5,526 $ 6,907 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY DIRECTOR OF FINANCE CITY CONTROLLER 26121 353 MME 5,526 $ 6,907 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY DIRECTOR OF PUBLIC WORKS CITY ENGINEER 26104 358 MME 5,802 $ 7,253 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

DEPUTY DIRECTOR OF PUBLIC WORKS MAINTENANCE
OPERATIONS 26103 353 MME 5,526 $ 6,907 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

DEPUTY DIRECTOR OF PUBLIC WORKS MOBILITY
SERVICES 26119 353 MME 5,526 $ 6,907 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

DEPUTY DIRECTOR OF UTILITIES ENGINEERING AND
PLANNING 26113 353 MME 5,526 $ 6,907 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY DIRECTOR OF UTILITIES WASTEWATER 26105 353 MME 5,526 $ 6,907 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY DIRECTOR OF UTILITIES WATER 26106 353 MME 5,526 $ 6,907 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY FIRE CHIEF 26107 369 MME 6,969 $ 8,711 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DEPUTY POLICE CHIEF 76100 810 PSO 7,665 $ 9,410 $ 7,665 $ 8,068 $ 8,493 $ 8,940 $ 9,410 $ - $ - $ - $ - $ DIRECTOR OF COMMUNITY DEVELOPMENT 27000 210 DPH 7,047 $ 8,810 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DIRECTOR OF FINANCE 27001 210 DPH 7,047 $ 8,810 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DIRECTOR OF HUMAN RESOURCES 27002 210 DPH 7,047 $ 8,810 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DIRECTOR OF PARKS AND RECREATION 27003 210 DPH 7,047 $ 8,810 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DIRECTOR OF PUBLIC WORKS 27004 210 DPH 7,047 $ 8,810 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DIRECTOR OF PUBLIC WORKS AND UTILITIES 27008 215 DPH 7,880 $ 9,850 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DIRECTOR OF UTILITIES 27005 210 DPH 7,047 $ 8,810 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ DIVERSITY EQUITY AND INCLUSION MANAGER 26002 340 MME 4,867 $ 6,083 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ECONOMIC DEVELOPMENT ANALYST 22316 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ECONOMIC DEVELOPMENT AND TOURISM MANAGER 26108 340 MME 4,867 $ 6,083 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ EMERGENCY MANAGER 22500 318 MME 3,925 $ 4,905 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ ENGINEER I 41300 419 CEA 3,089 $ 3,793 $ 3,089 $ 3,252 $ 3,423 $ 3,603 $ 3,793 $ - $ - $ - $ - $ ENGINEER II 42300 423 CEA 3,429 $ 4,209 $ 3,429 $ 3,609 $ 3,799 $ 3,999 $ 4,209 $ - $ - $ - $ - $ ENGINEER III 43301 426 CEA 3,705 $ 4,548 $ 3,705 $ 3,900 $ 4,105 $ 4,321 $ 4,548 $ - $ - $ - $ - $ ENGINEERING INSPECTOR I 41401 414 CEA 2,714 $ 3,332 $ 2,714 $ 2,857 $ 3,007 $ 3,165 $ 3,332 $ - $ - $ - $ - $ ENGINEERING INSPECTOR II 42404 417 CEA 2,933 $ 3,600 $ 2,933 $ 3,087 $ 3,249 $ 3,420 $ 3,600 $ - $ - $ - $ - $ ENGINEERING INSPECTOR III 43401 423 CEA 3,429 $ 4,209 $ 3,429 $ 3,609 $ 3,799 $ 3,999 $ 4,209 $ - $ - $ - $ - $ ENGINEERING INSPECTOR IV 44402 426 CEA 3,705 $ 4,548 $ 3,705 $ 3,900 $ 4,105 $ 4,321 $ 4,548 $ - $ - $ - $ - $ ENGINEERING TECHNICIAN I 41402 407 CEA 2,262 $ 2,777 $ 2,262 $ 2,381 $ 2,506 $ 2,638 $ 2,777 $ - $ - $ - $ - $ ENGINEERING TECHNICIAN II 42405 409 CEA 2,383 $ 2,925 $ 2,383 $ 2,508 $ 2,640 $ 2,779 $ 2,925 $ - $ - $ - $ - $ ENGINEERING TECHNICIAN III 43402 414 CEA 2,714 $ 3,332 $ 2,714 $ 2,857 $ 3,007 $ 3,165 $ 3,332 $ - $ - $ - $ - $ ENTERPRISE SYSTEM DATABASE ADMINISTRATOR 44401 426 CEA 3,705 $ 4,548 $ 3,705 $ 3,900 $ 4,105 $ 4,321 $ 4,548 $ - $ - $ - $ - $ ENVIRONMENTAL COMPLIANCE INSPECTOR SBP 44403 484 CEA 2,762 $ 4,162 $ 2,762 $ 2,907 $ 3,060 $ 3,221 $ 3,390 $ 3,568 $ 3,756 $ 3,954 $ 4,162 $ EXECUTIVE ASSISTANT TO THE POLICE CHIEF 43100 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ FACILITIES MAINTENANCE SUPERVISOR 25201 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ FACILITIES MAINTENANCE TECHNICIAN SBP 42900 473 CEA 2,195 $ 3,308 $ 2,195 $ 2,310 $ 2,432 $ 2,560 $ 2,695 $ 2,837 $ 2,986 $ 3,143 $ 3,308 $ FINANCE CASHIER 41407 400 CEA 1,887 $ 2,317 $ 1,887 $ 1,986 $ 2,091 $ 2,201 $ 2,317 $ - $ - $ - $ - $ FINANCIAL ANALYST 22310 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ FINANCIAL ASSISTANT 41408 400 CEA 1,887 $ 2,317 $ 1,887 $ 1,986 $ 2,091 $ 2,201 $ 2,317 $ - $ - $ - $ - $ FINANCIAL SPECIALIST 42412 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ FIRE BATTALION CHIEF 55200 505 FFA 6,011 $ 7,380 $ 6,011 $ 6,327 $ 6,660 $ 7,011 $ 7,380 $ - $ - $ - $ - $ FIRE CAPTAIN 54500 621 FFA 4,519 $ 5,548 $ 4,519 $ 4,757 $ 5,007 $ 5,271 $ 5,548 $ - $ - $ - $ - $

CITY OF SAN LUIS OBISPO REGULAR AND LIMITED TERM EMPLOYEE SALARY SCHEDULE Effective November 20, 2025 Title Job Code Grade Bargaining
Unit
Biweekly
Minimum
Biweekly
Maximum
Biweekly
Step 1
Biweekly
Step 2
Biweekly
Step 3
Biweekly
Step 4
Biweekly
Step 5
Biweekly
Step 6
Biweekly
Step 7
Biweekly
Step 8
Biweekly
Step 9
FIRE CHIEF 27006 216 DPH 8,008 $ 10,011 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ FIRE ENGINEER 53500 615 FFA 3,940 $ 4,837 $ 3,940 $ 4,147 $ 4,365 $ 4,595 $ 4,837 $ - $ - $ - $ - $ FIRE INSPECTOR I 51400 626 FFA 3,242 $ 3,981 $ 3,242 $ 3,413 $ 3,593 $ 3,782 $ 3,981 $ - $ - $ - $ - $ FIRE INSPECTOR II 52400 630 FFA 3,599 $ 4,418 $ 3,599 $ 3,788 $ 3,987 $ 4,197 $ 4,418 $ - $ - $ - $ - $ FIRE INSPECTOR III 53400 633 FFA 3,888 $ 4,774 $ 3,888 $ 4,093 $ 4,308 $ 4,535 $ 4,774 $ - $ - $ - $ - $ FIRE MARSHAL 25202 340 MME 4,867 $ 6,083 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ FIRE VEHICLE MECHANIC 52801 616 LIMITED
TERM $ 4,155 3,385 $ 3,385 $ 3,563 $ 3,750 $ 3,947 $ 4,155 $ - $ - $ - $ - $ FIREFIGHTER 52500 612 FFA 3,153 $ 4,300 $ 3,153 $ 3,503 $ 3,687 $ 3,881 $ 4,085 $ 4,300 $ - $ - $ - $ FLEET MAINTENANCE SUPERVISOR 25203 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ FLEET SERVICES SPECIALIST 42414 405 CEA 2,147 $ 2,636 $ 2,147 $ 2,260 $ 2,379 $ 2,504 $ 2,636 $ - $ - $ - $ - $ FORENSIC SPECIALIST DIGITAL EVIDENCE 62300 715 POA 3,851 $ 5,239 $ 3,851 $ 4,054 $ 4,267 $ 4,492 $ 4,728 $ 4,977 $ 5,239 $ - $ - $ GOLF SUPERVISOR 25218 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ HAZARDOUS MATERIALS COORDINATOR 54501 617 FFA 4,313 $ 5,296 $ 4,313 $ 4,540 $ 4,779 $ 5,031 $ 5,296 $ - $ - $ - $ - $ HEAVY EQUIPMENT MECHANIC 42800 411 CEA 2,509 $ 3,080 $ 2,509 $ 2,641 $ 2,780 $ 2,926 $ 3,080 $ - $ - $ - $ - $ HOMELESSNESS RESPONSE MANAGER 26304 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ HOUSING COORDINATOR 44300 422 CEA 3,337 $ 4,098 $ 3,337 $ 3,513 $ 3,698 $ 3,893 $ 4,098 $ - $ - $ - $ - $ HUMAN RESOURCES ADMINISTRATIVE ASSISTANT I 31700 240 CNF 2,123 $ 2,607 $ 2,123 $ 2,235 $ 2,353 $ 2,477 $ 2,607 $ - $ - $ - $ - $ HUMAN RESOURCES ADMINISTRATIVE ASSISTANT II 32700 245 CNF 2,235 $ 2,744 $ 2,235 $ 2,353 $ 2,477 $ 2,607 $ 2,744 $ - $ - $ - $ - $ HUMAN RESOURCES ADMINISTRATIVE ASSISTANT III 33700 257 CNF 2,530 $ 3,106 $ 2,530 $ 2,663 $ 2,803 $ 2,951 $ 3,106 $ - $ - $ - $ - $ HUMAN RESOURCES ANALYST 21300 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

HUMAN RESOURCES INFORMATION SYSTEM
TECHNICIAN 32402 245 CNF 2,235 $ 2,744 $ 2,235 $ 2,353 $ 2,477 $ 2,607 $ 2,744 $ - $ - $ - $ - $ HUMAN RESOURCES MANAGER 26301 340 MME 4,867 $ 6,083 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ HUMAN RESOURCES SPECIALIST 32401 261 CNF 2,617 $ 3,214 $ 2,617 $ 2,755 $ 2,900 $ 3,053 $ 3,214 $ - $ - $ - $ - $ INFORMATION SERVICES SUPERVISOR 25204 326 MME 4,246 $ 5,307 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ INFORMATION TECHNOLOGY ASSISTANT 42407 410 CEA 2,446 $ 3,003 $ 2,446 $ 2,575 $ 2,710 $ 2,853 $ 3,003 $ - $ - $ - $ - $ INFORMATION TECHNOLOGY MANAGER 26001 354 MME 5,577 $ 6,972 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ INFORMATION TECHNOLOGY SECURITY ENGINEER 42413 428 CEA 3,902 $ 4,791 $ 3,902 $ 4,107 $ 4,323 $ 4,551 $ 4,791 $ - $ - $ - $ - $ INFORMATION TECHNOLOGY SYSTEM ENGINEER 42408 426 CEA 3,705 $ 4,548 $ 3,705 $ 3,900 $ 4,105 $ 4,321 $ 4,548 $ - $ - $ - $ - $ LABORATORY ANALYST SBP 42301 484 CEA 2,762 $ 4,162 $ 2,762 $ 2,907 $ 3,060 $ 3,221 $ 3,390 $ 3,568 $ 3,756 $ 3,954 $ 4,162 $ LABORATORY MANAGER 26204 333 MME 4,546 $ 5,683 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ LEAD POLICE RECORDS CLERK 64700 706 POA 2,667 $ 3,628 $ 2,667 $ 2,807 $ 2,955 $ 3,111 $ 3,275 $ 3,447 $ 3,628 $ - $ - $ LEAD PROPERTY AND EVIDENCE TECHNICIAN 62400 713 POA 2,926 $ 3,981 $ 2,926 $ 3,080 $ 3,242 $ 3,413 $ 3,593 $ 3,782 $ 3,981 $ - $ - $ LEAD UTILITY BILLING ASSISTANT 45202 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ LEGAL ANALYST 23314 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ LEGAL ASSISTANT I 31701 240 CNF 2,123 $ 2,607 $ 2,123 $ 2,235 $ 2,353 $ 2,477 $ 2,607 $ - $ - $ - $ - $ LEGAL ASSISTANT II 32701 245 CNF 2,235 $ 2,744 $ 2,235 $ 2,353 $ 2,477 $ 2,607 $ 2,744 $ - $ - $ - $ - $ MAINTENANCE CONTRACT COORDINATOR 42303 414 CEA 2,714 $ 3,332 $ 2,714 $ 2,857 $ 3,007 $ 3,165 $ 3,332 $ - $ - $ - $ - $ MAINTENANCE SUPERINTENDENT 26213 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ MAINTENANCE SUPERVISOR 26211 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ MAINTENANCE WORKER I 41900 402 CEA 1,988 $ 2,441 $ 1,988 $ 2,093 $ 2,203 $ 2,319 $ 2,441 $ - $ - $ - $ - $ MAINTENANCE WORKER II 42913 404 CEA 2,092 $ 2,568 $ 2,092 $ 2,202 $ 2,318 $ 2,440 $ 2,568 $ - $ - $ - $ - $ MAINTENANCE WORKER II - PARKS 42901 404 CEA 2,092 $ 2,568 $ 2,092 $ 2,202 $ 2,318 $ 2,440 $ 2,568 $ - $ - $ - $ - $ MAINTENANCE WORKER III 43901 406 CEA 2,206 $ 2,708 $ 2,206 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ - $ - $ - $ - $ MAINTENANCE WORKER III - PARKS 43900 406 CEA 2,206 $ 2,708 $ 2,206 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ - $ - $ - $ - $ MAJOR CITY PROJECTS MANAGER 26123 358 LIMITED
TERM $ 7,253 5,802 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ MAYOR 18001 110 CCM 1,349 $ 1,349 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

CITY OF SAN LUIS OBISPO REGULAR AND LIMITED TERM EMPLOYEE SALARY SCHEDULE Effective November 20, 2025 Title Job Code Grade Bargaining
Unit
Biweekly
Minimum
Biweekly
Maximum
Biweekly
Step 1
Biweekly
Step 2
Biweekly
Step 3
Biweekly
Step 4
Biweekly
Step 5
Biweekly
Step 6
Biweekly
Step 7
Biweekly
Step 8
Biweekly
Step 9
MECHANIC HELPER 41800 402 CEA 1,988 $ 2,441 $ 1,988 $ 2,093 $ 2,203 $ 2,319 $ 2,441 $ - $ - $ - $ - $ MOBILITY SERVICES BUSINESS MANAGER 26303 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ NETWORK SERVICES SUPERVISOR 25206 331 MME 4,456 $ 5,571 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PARALEGAL I 31702 261 CNF 2,617 $ 3,214 $ 2,617 $ 2,755 $ 2,900 $ 3,053 $ 3,214 $ - $ - $ - $ - $ PARALEGAL II 32702 266 CNF 2,761 $ 3,389 $ 2,761 $ 2,906 $ 3,059 $ 3,220 $ 3,389 $ - $ - $ - $ - $ PARKING COMPLIANCE OFFICER I 41403 405 CEA 2,147 $ 2,636 $ 2,147 $ 2,260 $ 2,379 $ 2,504 $ 2,636 $ - $ - $ - $ - $ PARKING COMPLIANCE OFFICER II 44405 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ PARKING COMPLIANCE SUPERVISOR 25400 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PARKING METER REPAIR AND COLLECTIONS WORKER 42801 407 CEA 2,262 $ 2,777 $ 2,262 $ 2,381 $ 2,506 $ 2,638 $ 2,777 $ - $ - $ - $ - $ PARKING OPERATIONS COORDINATOR 44200 411 CEA 2,509 $ 3,080 $ 2,509 $ 2,641 $ 2,780 $ 2,926 $ 3,080 $ - $ - $ - $ - $ PARKING OPERATIONS SUPERVISOR 25207 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PARKING PROGRAM MANAGER 26205 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PARKS CREW COORDINATOR 44901 415 CEA 2,786 $ 3,420 $ 2,786 $ 2,933 $ 3,087 $ 3,249 $ 3,420 $ - $ - $ - $ - $ PARKS MAINTENANCE SPECIALIST SBP 42902 470 CEA 2,043 $ 3,078 $ 2,043 $ 2,150 $ 2,263 $ 2,382 $ 2,507 $ 2,639 $ 2,778 $ 2,924 $ 3,078 $ PARKS MAINTENANCE SUPERVISOR 25208 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PARKS MAINTENANCE TECHNICIAN 43903 413 CEA 2,645 $ 3,247 $ 2,645 $ 2,784 $ 2,931 $ 3,085 $ 3,247 $ - $ - $ - $ - $ PAYROLL ANALYST 22315 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PAYROLL SPECIALIST 32404 261 CNF 2,617 $ 3,214 $ 2,617 $ 2,755 $ 2,900 $ 3,053 $ 3,214 $ - $ - $ - $ - $ PERMIT TECHNICIAN I 41404 402 CEA 1,988 $ 2,441 $ 1,988 $ 2,093 $ 2,203 $ 2,319 $ 2,441 $ - $ - $ - $ - $ PERMIT TECHNICIAN II 42409 405 CEA 2,147 $ 2,636 $ 2,147 $ 2,260 $ 2,379 $ 2,504 $ 2,636 $ - $ - $ - $ - $ PERMIT TECHNICIAN III 43405 409 CEA 2,383 $ 2,925 $ 2,383 $ 2,508 $ 2,640 $ 2,779 $ 2,925 $ - $ - $ - $ - $ PLANNING TECHNICIAN 41405 407 CEA 2,262 $ 2,777 $ 2,262 $ 2,381 $ 2,506 $ 2,638 $ 2,777 $ - $ - $ - $ - $ PLANS EXAMINER 43403 420 CEA 3,170 $ 3,893 $ 3,170 $ 3,337 $ 3,513 $ 3,698 $ 3,893 $ - $ - $ - $ - $ POLICE CADET 61500 714 POA 3,607 $ 3,607 $ 3,607 $ - $ - $ - $ - $ - $ - $ - $ - $ POLICE CHIEF 27007 230 DPH 8,491 $ 10,614 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ POLICE COMMUNITY SERVICE OFFICER 62501 709 POA 2,815 $ 3,829 $ 2,815 $ 2,963 $ 3,119 $ 3,283 $ 3,456 $ 3,638 $ 3,829 $ - $ - $ POLICE LIEUTENANT 75500 805 PSO 6,488 $ 7,964 $ 6,488 $ 6,829 $ 7,188 $ 7,566 $ 7,964 $ - $ - $ - $ - $ POLICE OFFICER 62502 720 POA 4,008 $ 5,180 $ 4,008 $ 4,219 $ 4,441 $ 4,675 $ 4,921 $ 5,180 $ - $ - $ - $ POLICE PUBLIC AFFAIRS MANAGER 26600 318 MME 3,925 $ 4,905 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ POLICE RECORDS CLERK I 61700 700 POA 2,164 $ 2,944 $ 2,164 $ 2,278 $ 2,398 $ 2,524 $ 2,657 $ 2,797 $ 2,944 $ - $ - $ POLICE RECORDS CLERK II 62700 703 POA 2,397 $ 3,261 $ 2,397 $ 2,523 $ 2,656 $ 2,796 $ 2,943 $ 3,098 $ 3,261 $ - $ - $ POLICE RECORDS SUPERVISOR 75201 850 PSO 3,144 $ 4,062 $ 3,144 $ 3,309 $ 3,483 $ 3,666 $ 3,859 $ 4,062 $ - $ - $ - $ POLICE SERGEANT 74500 800 PSO 4,985 $ 6,442 $ 4,985 $ 5,247 $ 5,523 $ 5,814 $ 6,120 $ 6,442 $ - $ - $ - $ POLICY AND PROJECT MANAGER 25101 328 MME 4,328 $ 5,407 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PRINCIPAL BUDGET ANALYST 26201 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PRINCIPAL PLANNER 26302 333 MME 4,546 $ 5,683 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PROPERTY AND EVIDENCE TECHNICIAN 62503 706 POA 2,667 $ 3,628 $ 2,667 $ 2,807 $ 2,955 $ 3,111 $ 3,275 $ 3,447 $ 3,628 $ - $ - $ PUBLIC ART COORDINATOR 44302 408 LIMITED
TERM $ 2,851 2,322 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ PUBLIC COMMUNICATIONS MANAGER 26114 318 MME 3,925 $ 4,905 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ PUBLIC SAFETY DISPATCH SUPERVISOR 75200 855 PSO 3,764 $ 4,864 $ 3,764 $ 3,962 $ 4,171 $ 4,390 $ 4,621 $ 4,864 $ - $ - $ - $ PUBLIC SAFETY DISPATCHER 62500 712 POA 2,970 $ 4,040 $ 2,970 $ 3,126 $ 3,291 $ 3,464 $ 3,646 $ 3,838 $ 4,040 $ - $ - $ RANGER SERVICE WORKER SBP 42903 470 CEA 2,043 $ 3,078 $ 2,043 $ 2,150 $ 2,263 $ 2,382 $ 2,507 $ 2,639 $ 2,778 $ 2,924 $ 3,078 $ RECREATION COORDINATOR 44600 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ RECREATION MANAGER 26206 333 MME 4,546 $ 5,683 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ RECREATION SUPERVISOR 25209 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ RECYCLED WATER SPECIALIST 42417 421 CEA 3,255 $ 3,996 $ 3,255 $ 3,426 $ 3,606 $ 3,796 $ 3,996 $ - $ - $ - $ - $

CITY OF SAN LUIS OBISPO REGULAR AND LIMITED TERM EMPLOYEE SALARY SCHEDULE Effective November 20, 2025 Title Job Code Grade Bargaining
Unit
Biweekly
Minimum
Biweekly
Maximum
Biweekly
Step 1
Biweekly
Step 2
Biweekly
Step 3
Biweekly
Step 4
Biweekly
Step 5
Biweekly
Step 6
Biweekly
Step 7
Biweekly
Step 8
Biweekly
Step 9
RISK AND BENEFITS MANAGER 26306 340 MME 4,867 $ 6,083 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SAFETY MANAGER 23300 313 MME 3,741 $ 4,676 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SENIOR ACCOUNTANT 24300 310 MME 3,633 $ 4,542 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SENIOR BUSINESS ANALYST 24301 310 MME 3,633 $ 4,542 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SENIOR CIVIL ENGINEER 24302 331 MME 4,456 $ 5,571 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SENIOR FINANCIAL ANALYST 24304 310 MME 3,633 $ 4,542 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SENIOR HUMAN RESOURCES ANALYST 22305 310 MME 3,633 $ 4,542 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SENIOR LABORATORY ANALYST 44304 425 CEA 3,610 $ 4,432 $ 3,610 $ 3,800 $ 4,000 $ 4,210 $ 4,432 $ - $ - $ - $ - $ SENIOR LEGAL ANALYST 24306 310 MME 3,633 $ 4,542 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SENIOR PAYROLL ANALYST 23301 310 MME 3,633 $ 4,542 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SENIOR PLANNER 24303 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SIGNAL AND STREET LIGHTING TECHNICIAN 42802 416 CEA 2,858 $ 3,508 $ 2,858 $ 3,008 $ 3,166 $ 3,333 $ 3,508 $ - $ - $ - $ - $ SOLID WASTE AND RECYCLING COORDINATOR 44301 421 CEA 3,255 $ 3,996 $ 3,255 $ 3,426 $ 3,606 $ 3,796 $ 3,996 $ - $ - $ - $ - $ SOLID WASTE AND RECYCLING PROGRAM MANAGER 26118 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ STORMWATER CODE ENFORCEMENT OFFICER 44502 419 CEA 3,089 $ 3,793 $ 3,089 $ 3,252 $ 3,423 $ 3,603 $ 3,793 $ - $ - $ - $ - $ STORMWATER PROGRAM MANAGER 26122 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ STREETS CREW COORDINATOR 44902 415 CEA 2,786 $ 3,420 $ 2,786 $ 2,933 $ 3,087 $ 3,249 $ 3,420 $ - $ - $ - $ - $ STREETS MAINTENANCE OPERATOR SBP 42904 470 CEA 2,043 $ 3,078 $ 2,043 $ 2,150 $ 2,263 $ 2,382 $ 2,507 $ 2,639 $ 2,778 $ 2,924 $ 3,078 $ STREETS MAINTENANCE SUPERVISOR 25210 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SUPERVISING ADMINISTRATIVE ASSISTANT 45201 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ SUPERVISING BUILDING INSPECTOR 25200 313 MME 3,741 $ 4,676 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SUPERVISING CIVIL ENGINEER 25211 346 MME 5,160 $ 6,449 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SUPERVISING FIRE VEHICLE MECHANIC 52800 614 FFA 3,761 $ 4,617 $ 3,761 $ 3,959 $ 4,167 $ 4,386 $ 4,617 $ - $ - $ - $ - $ SUSTAINABILITY AND NATURAL RESOURCES ANALYST 22313 300 MME 3,294 $ 4,117 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SUSTAINABILITY AND NATURAL RESOURCES OFFICIAL 26110 340 MME 4,867 $ 6,083 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SUSTAINABILITY MANAGER 25302 318 MME 3,925 $ 4,905 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ SWEEPER OPERATOR 42905 406 CEA 2,206 $ 2,708 $ 2,206 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ - $ - $ - $ - $ SYSTEM APPLICATION SPECIALIST CONFIDENTIAL 32403 299 CNF 3,900 $ 4,787 $ 3,900 $ 4,105 $ 4,321 $ 4,548 $ 4,787 $ - $ - $ - $ - $ SYSTEM APPLICATION SPECIALIST I 42415 422 CEA 3,337 $ 4,098 $ 3,337 $ 3,513 $ 3,698 $ 3,893 $ 4,098 $ - $ - $ - $ - $ SYSTEM APPLICATION SPECIALIST II 42401 426 CEA 3,705 $ 4,548 $ 3,705 $ 3,900 $ 4,105 $ 4,321 $ 4,548 $ - $ - $ - $ - $ TECHNOLOGY PROJECT MANAGER 22308 326 MME 4,246 $ 5,307 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ TOURISM AND COMMUNITY PROMOTIONS MANAGER 25303 318 MME 3,925 $ 4,905 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ TRANSIT COORDINATOR 44406 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $ TRANSPORTATION MANAGER 26207 341 MME 4,902 $ 6,127 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

TRANSPORTATION MANAGER PROFESSIONAL
ENGINEER/TRAFFIC ENGINEER 26215 346 MME 5,160 $ 6,449 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ TRANSPORTATION PLANNER ENGINEER I 41301 419 CEA 3,089 $ 3,793 $ 3,089 $ 3,252 $ 3,423 $ 3,603 $ 3,793 $ - $ - $ - $ - $ TRANSPORTATION PLANNER ENGINEER II 42302 423 CEA 3,429 $ 4,209 $ 3,429 $ 3,609 $ 3,799 $ 3,999 $ 4,209 $ - $ - $ - $ - $ TRANSPORTATION PLANNER ENGINEER III 43302 426 CEA 3,705 $ 4,548 $ 3,705 $ 3,900 $ 4,105 $ 4,321 $ 4,548 $ - $ - $ - $ - $ UNDERGROUND UTILITIES LOCATOR 42803 409 CEA 2,383 $ 2,925 $ 2,383 $ 2,508 $ 2,640 $ 2,779 $ 2,925 $ - $ - $ - $ - $

URBAN FOREST PROGRAM COORDINATOR CITY
ARBORIST 44303 422 CEA 3,337 $ 4,098 $ 3,337 $ 3,513 $ 3,698 $ 3,893 $ 4,098 $ - $ - $ - $ - $ URBAN FORESTER SBP 42906 473 CEA 2,195 $ 3,308 $ 2,195 $ 2,310 $ 2,432 $ 2,560 $ 2,695 $ 2,837 $ 2,986 $ 3,143 $ 3,308 $ UTILITIES BUSINESS MANAGER 26111 333 MME 4,546 $ 5,683 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ UTILITIES SPECIAL PROJECTS MANAGER 25304 326 MME 4,246 $ 5,307 $ - $ - $ - $ - $ - $ - $ - $ - $ - $

UTILITIES SPECIAL PROJECTS MANAGER PROFESSIONAL
ENGINEER 25306 331 MME 4,456 $ 5,571 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ UTILITY BILLING ASSISTANT 42702 402 CEA 1,988 $ 2,441 $ 1,988 $ 2,093 $ 2,203 $ 2,319 $ 2,441 $ - $ - $ - $ - $ VOLUNTEER COORDINATOR 44603 408 CEA 2,322 $ 2,851 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ 2,851 $ - $ - $ - $ - $

CITY OF SAN LUIS OBISPO REGULAR AND LIMITED TERM EMPLOYEE SALARY SCHEDULE Effective November 20, 2025 Title Job Code Grade Bargaining
Unit
Biweekly
Minimum
Biweekly
Maximum
Biweekly
Step 1
Biweekly
Step 2
Biweekly
Step 3
Biweekly
Step 4
Biweekly
Step 5
Biweekly
Step 6
Biweekly
Step 7
Biweekly
Step 8
Biweekly
Step 9
WASTEWATER ASSOCIATE 41902 400 LIMITED
TERM $ 2,317 1,887 $ 1,887 $ 1,986 $ 2,091 $ 2,201 $ 2,317 $ - $ - $ - $ - $ WASTEWATER COLLECTION SYSTEM CHIEF OPERATOR 44908 423 CEA 3,429 $ 4,209 $ 3,429 $ 3,609 $ 3,799 $ 3,999 $ 4,209 $ - $ - $ - $ - $ WASTEWATER COLLECTION SYSTEM OPERATOR SBP 42907 480 CEA 2,510 $ 3,783 $ 2,510 $ 2,642 $ 2,781 $ 2,927 $ 3,081 $ 3,243 $ 3,414 $ 3,594 $ 3,783 $ WASTEWATER COLLECTION SYSTEM SUPERVISOR 25213 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ WATER CONSERVATION SPECIALIST 42416 421 CEA 3,255 $ 3,996 $ 3,255 $ 3,426 $ 3,606 $ 3,796 $ 3,996 $ - $ - $ - $ - $ WATER DISTRIBUTION CHIEF OPERATOR 44903 423 CEA 3,429 $ 4,209 $ 3,429 $ 3,609 $ 3,799 $ 3,999 $ 4,209 $ - $ - $ - $ - $ WATER DISTRIBUTION SYSTEM OPERATOR SBP 42908 480 CEA 2,510 $ 3,783 $ 2,510 $ 2,642 $ 2,781 $ 2,927 $ 3,081 $ 3,243 $ 3,414 $ 3,594 $ 3,783 $ WATER DISTRIBUTION SYSTEM SUPERVISOR 25214 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ WATER METER AND RADIO INSTALLATION TECHNICIAN 42419 404 LIMITED TERM $ 2,568 2,092 $ 2,092 $ 2,202 $ 2,318 $ 2,440 $ 2,568 $ - $ - $ - $ - $

WATER RESOURCE RECOVERY FACILITY CHIEF
MAINTENANCE TECHNICIAN 44904 425 CEA 3,610 $ 4,432 $ 3,610 $ 3,800 $ 4,000 $ 4,210 $ 4,432 $ - $ - $ - $ - $ WATER RESOURCE RECOVERY FACILITY CHIEF OPERATOR 44905 427 CEA 3,801 $ 4,667 $ 3,801 $ 4,001 $ 4,212 $ 4,434 $ 4,667 $ - $ - $ - $ - $

WATER RESOURCE RECOVERY FACILITY MAINTENANCE
TECHNICIAN SBP 42909 485 CEA 2,861 $ 4,315 $ 2,861 $ 3,012 $ 3,171 $ 3,338 $ 3,514 $ 3,699 $ 3,894 $ 4,099 $ 4,315 $ WATER RESOURCE RECOVERY FACILITY OPERATOR SBP 42910 485 CEA 2,861 $ 4,315 $ 2,861 $ 3,012 $ 3,171 $ 3,338 $ 3,514 $ 3,699 $ 3,894 $ 4,099 $ 4,315 $ WATER RESOURCE RECOVERY FACILITY SUPERVISOR 25215 333 MME 4,546 $ 5,683 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ WATER RESOURCES PROGRAM MANAGER 26208 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ WATER RESOURCES TECHNICIAN 42411 415 CEA 2,786 $ 3,420 $ 2,786 $ 2,933 $ 3,087 $ 3,249 $ 3,420 $ - $ - $ - $ - $ WATER SUPPLY OPERATOR SBP 42911 480 CEA 2,510 $ 3,783 $ 2,510 $ 2,642 $ 2,781 $ 2,927 $ 3,081 $ 3,243 $ 3,414 $ 3,594 $ 3,783 $

WATER TREATMENT PLANT CHIEF MAINTENANCE
TECHNICIAN 44906 425 CEA 3,610 $ 4,432 $ 3,610 $ 3,800 $ 4,000 $ 4,210 $ 4,432 $ - $ - $ - $ - $ WATER TREATMENT PLANT CHIEF OPERATOR 44907 427 CEA 3,801 $ 4,667 $ 3,801 $ 4,001 $ 4,212 $ 4,434 $ 4,667 $ - $ - $ - $ - $

WATER TREATMENT PLANT MAINTENANCE TECHNICIAN
SBP 44909 485 CEA 2,861 $ 4,315 $ 2,861 $ 3,012 $ 3,171 $ 3,338 $ 3,514 $ 3,699 $ 3,894 $ 4,099 $ 4,315 $ WATER TREATMENT PLANT OPERATOR SBP 42912 485 CEA 2,861 $ 4,315 $ 2,861 $ 3,012 $ 3,171 $ 3,338 $ 3,514 $ 3,699 $ 3,894 $ 4,099 $ 4,315 $ WATER TREATMENT PLANT SUPERVISOR 25216 333 MME 4,546 $ 5,683 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ WHALE ROCK RESERVOIR SUPERVISOR 25217 323 MME 4,120 $ 5,150 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ YOUTH SERVICES COORDINATOR 44602 412 CEA 2,577 $ 3,164 $ 2,577 $ 2,713 $ 2,856 $ 3,006 $ 3,164 $ - $ - $ - $ - $

YOUTH SERVICES PROGRAM SPECIALIST CHILDCARE SITE
DIRECTOR 42600 406 CEA 2,206 $ 2,708 $ 2,206 $ 2,322 $ 2,444 $ 2,573 $ 2,708 $ - $ - $ - $ - $

Item 6g
Department: Public Works
Cost Center: 5201
For Agenda of: 11/18/2025
Placement: Consent
Estimated Time: N/A
FROM: Aaron Floyd, Interim Public Works Director
Prepared By: Alex Fuchs, Mobility Services Business Manager SUBJECT: AUTHORIZATION TO ADVERTISE REQUEST FOR PROPOSALS FOR

TRANSIT OPERATION AND MAINTENANCE SERVICES

RECOMMENDATION
Authorize advertisement of a Requests for Proposals (RFP) for qualified vendors to provide transit operation and maintenance services for San Luis Obispo (SLO) Transit.

POLICY CONTEXT
Per Section 202-A of the City’s Purchasing Policy Manual, any procurement of professional services with a cumulative cost of $150,000 or more requires Council approval and a formal Request for Proposal (RFP) process. Because the Transit Fund budgets for and expends more than $150,000 annually for contracted operations and maintenance services, both Council approval and an RFP are required to establish a new contract for these services.

DISCUSSION
Background
The City’s public transit service, San Luis Obispo (SLO) Transit, is operated and maintained through a contract with a private vendor. Following a competitive RFP process, the City awarded the contract to Transdev North America on June 14, 2016. The contract established an initial four-year term with the option for up to three one-year term extensions.

In May 2022, the City Council authorized the City Manager to approve a sole source procurement extending the agreement for one additional year (FY 2023-24) beyond the original extension options. Subsequently, in September 2023, the City Council approved another sole source procurement authorizing the City Manager to negotiate and execute an amendment extending the contract for another year (FY 2024-25), with an option for a future one-year extension (FY 2025-26). Those extension options have been exercised.

These extensions were warranted by staff transitions, including the onboarding of a new Transit Manager, now the Mobility Services Business Manager, and the concurrent development of the Short-Range Transit Plan (SRTP), which was intended to inform the

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scope of services for a new operations and maintenance contract.

The SRTP was adopted by City Council in April 2025, and staff has since prepared an RFP (Attachment A) that incorporates the SRTP’s recommended changes. With the current contract set to expire on June 30, 2026, and no additional term extension options remaining, issuance of an RFP for transit operation and maintenance services is necessary to ensure a new agreement is executed in time for the next contract term to begin on July 1, 2026, and to avoid any service disruptions.

Request for Proposals
The RFP process provides the City with a fair, competitive, and transparent method for solicitating operation and maintenance services from qualified Proposers. It also offers the opportunity for a “best value” analysis that balances cost, experience, and technical competence. The goal of this RFP is to select a qualified contractor that can safely, reliably, and cost-effectively operate and maintain the SLO Transit’s system in accordance with the City Standards, federal and state regulatory requirements, and rider needs and expectations.

Primary Contract Terms
The Scope of Services, which will be incorporated into the contract awarded to the selected contractor, is extensive, as it encompasses all aspects of the SLO Transit system’s operation and maintenance. Much has changed since the execution of the current agreement nearly a decade ago, and the new RFP includes proposed terms that reflect the City’s current priorities and needs. Table 1 summarizes and compares the primary contract terms between the current agreement and those proposed in the RFP.

Notable differences are also discussed here:
 The proposed RFP includes a four-year term with four one-year extension options to align the agreement with the current SRTP planning period and to allow time to update the SRTP for the next cycle.
 Fuel costs are excluded from the Scope of Services as a pass-through expense, since the City pays directly for fuel through an agreement with its contracted fuel supplier, JB Dewar.
 Under the proposed Scope of Services, the contractor will be responsible for bus stop maintenance and repairs, while the City will continue to oversee the planning and procurement of replacement parts. This division of responsibilities is intended to improve responsiveness to damage and repair needs.
 Electric Vehicle charging station maintenance is also now included and will be a responsibility of the City, reflecting the addition of charging infrastructure since the current agreement was executed.
 Finally, the Scope of Services removes the requirement for specific positions and, instead, describes the operational, maintenance, and management to be provided under the contract. Proposers’ staffing structure and training plans will be factors considered during the evaluation process. The contractor will remain responsible for all aspects of transit workforce management, including recruitment, training, retention, compensation, corrective actions, dismissals, and labor relations.

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As part of their proposals, Proposers must provide detailed information addressing the staffing requirements, including hiring and retention strategies, anticipated turnover rates, and employee incentive programs. Proposals must also include wage and benefit information for each position, along with the rates for all proposed benefits and incentives offered to transit employees.

Table 1 - Primary Contract Terms Comparison
Contract Item Current Contract Proposed for RFP
Contract Length (Base) 4 Years 4 Years
Term Options (Extensions) (3) 1-Year Extensions (4) 1-Year Extensions Variable Rate Cost Recovery Method Vehicle Revenue Hours Vehicle Revenue Hours Pass-Thru Costs:

Fuel
General and Auto Insurance
Miscellaneous Purchases
Yes
Yes
Yes
No
Yes
Yes
Maintenance Responsibilities:

Vehicles
Bus Yard and Bus Wash Facilities
Bus Stop (Street Furnishings)
Electric Vehicle Charging Stations
Contractor
Contractor
City
N/A
Contractor
Contractor
Contractor
City
Required Management Positions:

General Manager
Operations Manager
Maintenance Manager
Safety and Training Manager
Yes
Yes
Yes
No
No
No
No
No
Staffing Responsibilities Contractor Contractor
Short-Range Transit Plan Implementation
The RFP incorporates Short-Range Transit Plan (SRTP) service expansion recommendations (see Table 2 below) as part of the potential future service delivery beyond the existing service levels. These service expansion recommendations constitute a significant increase in operating hours (45 percent increase), miles, and costs. The RFP requires Proposers to submit a base cost proposal for delivery of existing service levels and an alternate cost proposal that includes the full implementation of the SRTP service expansion recommendations. Requiring proposers to submit both a base cost proposal and an alternate cost proposal provides the City with greater flexibility in evaluating options and aligning the final contract with available funding and desired service outcomes. Proposers are also encouraged to suggest changes to the Scope of Services including the implementation of the service expansion recommendations that they feel better align transit services with the City’s and the community’s needs.

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Table 2 - SRTP Service Expansion Recommendations
Service Elements Vehicle
Service Hours
Percent Increase
in Service Hours
Existing Service Levels 39,608.8 N/A
SRTP Service Expansion Recommendations 17,746.8 44.8%
Increase Route 4A/B Service Frequency 618 1.6%
Operate “B” Routes on Weekends 4,532.7 11.4%
Revise Route 2A/B (45-minute headways) 7,407.7 18.7%
Direct Service to Avila Ranch 5,188.3 13.1%
Project Schedule
The tentative schedule and key milestones for this procurement are provided in Table 3 below. Staff anticipate returning to Council on April 7, 2026, with a recommendation to award the contract to the selected vendor. The new contract term is expected to begin on July 1, 2026.

Table 3 - Key Project Milestones
Date Milestone
November 18, 2025 Council approves issuance of RFP
November 20, 2025 RFP is published
December 15, 2025 Pre-proposal meeting
January 9, 2026 Questions from prospective proposers
due
February 6, 2026 City responses to questions published
February 20, 2026 Proposals due (3:00 p.m. PT)
February 22, 2026 to
March 2, 2026
Proposal review and initial screening
March 6, 2026 Interviews
April 7, 2026 Council approved contract award
April 14, 2026 Agreement executed
July 1, 2026 Start of service
Start-up and Transition Plan
Bid responses must include a Start-up and Transition Plan outlining the Proposer’s approach to assuming services including an implementation schedule, consideration of hiring and training, equipment acquisition, and other activities to ensure uninterrupted delivery of services. In accordance with California Labor Code Section 1072(b), a ten percent preference will be given to any Proposer that agrees to retain employees of the prior contractor for at least 90 days after the start of the new contract. This requirement promotes a smoother transition and continuity of employment.

Evaluation and Selection Process
This procurement will use a “Best Value” approach as defined by the Federal Transit Administration (FTA). Best Value is a competitive, negotiated procurement process in which award is based on a combination of price and qualitative considerations, such that the City may select a proposal offering technical or management advantages even if it is

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not the lowest price.

To achieve Best Value, proposals will be evaluated using factors that reflect the service requirements most important to the City including but not limited to operational approach, maintenance management, experience and qualifications of proposed personnel, past performance, safety record, and price. Table 4 lists all evaluation criteria and their respective weights.

Table 4 - Proposal Evaluation Criteria
Evaluation Criteria Weight
Technical Factors
Experience and Qualifications 10%
Operational Approach 20%
Maintenance 20%
Safety and Training 10%
Personnel 20%
Reporting 5%
Cost/Price Factor
Cost Proposal Form 15%
After completion of all reviews and interviews, staff may conduct a Best and Final Offer (BAFO) process with Proposers in the competitive range. If BAFOs are requested, each Proposer may amend its proposal and submit a BAFO by the date and time specified in the request. Proposers that do not submit a BAFO will have their prior proposal treated as their BAFO. The City reserves the right to award without requesting BAFOs, so Proposers are encouraged to submit their best initial proposal.

Previous Council or Advisory Body Action

1. On June 14, 2016, the City Council approved execution of a four-year agreement with Transdev (then First Transit, Inc.) for transit operation and maintenance services.

2. On May 5, 2022, the City Council authorized the Mayor to execute the third and final option to extend the term of the agreement one additional year, as well as authorized the Mayor to execute a sole source procurement for one additional year extension beyond the original term of the agreement for fiscal year 2023-24.

3. On September 19, 2023, Council approved a sole source procurement for transit operation and maintenance services and authorized the City Manager to negotiate and execute an amendment extending the term for one year (FY 2024-25) with an option for an additional one-year term (FY 2025-26).

4. On April 15, 2025, Council adopted SLO Transit’s FY 2026-30 Short-Range Transit Plan which includes service, fare and program change recommendations.

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Public Engagement
This is an administrative item, so no outside public engagement was conducted. Public comment can be provided to the City Council meeting through written correspondence prior to the meeting and through public testimony at the meeting. The current vendor, Transdev, and the Teamsters Local 986, which represents the drivers and other transit worker positions, have been notified of the upcoming RFP advertisement.

Significant outreach and engagement efforts occurred during the development of the SRTP update. That process resulted in the inclusion of service, fare, and program changes designed to meet the community’s current and future transportation needs.

These recommended changes were incorporated into the RFP Scope of Services.

CONCURRENCE
The City Attorney’s Office approves as to the form of the draft agreement included with the RFP. The City’s Purchasing Division of the Finance Department concurs with the release of the RFP to solicit proposals from qualified vendors for transit operation and maintenance services. The City’s Risk Manager concurs with the insurance requirements included with the RFP.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to the recommended action in this report, because the action does not constitute a “Project” under CEQA Guidelines Sec. 15378.

FISCAL IMPACT
Budgeted: Yes Budget Year: 2025-26
Funding Identified: Yes
Fiscal Analysis:

Funding
Sources
Total Budget
Available
Current
Funding
Request
Remaining
Balance
Annual
Ongoing
Cost
General Fund $ N/A $ 0 $ 0 $ 0
Transit Fund $ 0 $ 0 $ 0 $ 0
State $ 0 $ 0 $ 0 $ 0
Federal $ 0 $ 0 $ 0 $ 0
Total $ N/A $ 0 $ 0 $ 0
There is no fiscal impact resulting from the release of an RFP for transit operation and maintenance services. The project schedule includes a return to Council at the April 7, 2026, meeting with a recommendation to award the contract to the selected vendor. Any fiscal impacts resulting from the recommended action to award the contract will be presented at that point for Council’s consideration.

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ALTERNATIVES

1. Council could decide not to authorize the advertisement of the RFP. Should Council pursue this option, the current agreement will need to be amended further to extend the term for an additional year, otherwise the agreement will expire on June 30, 2026, and the City can opt to extend the term on a month-to-month basis for up to six months per the agreement terms.

2. Council could direct staff to modify the Scope of Services and/or other RFP elements. Should Council pursue this option, staff will make the necessary changes and return to Council at a later date for authorization.

ATTACHMENT
A - Final Draft RFP for Transit Operation and Maintenance Services

The City of San Luis Obispo is committed to including disabled persons in all of our services, programs and activities.

Telecommunications Device for the Deaf (805) 781-7410.

Notice Requesting Proposals for Transit Operation and Maintenance Services The City of San Luis Obispo is requesting sealed proposals for fixed route public transit operation and maintenance services.

All firms interested in receiving further correspondence regarding this Request for Proposals (RFP) will be required to complete a free registration using BidNet Direct (www.bidnetdirect.com/).

All proposals must be received via BidNet Direct by February 20, 2026, at 3:00 p.m. PT, when they will then be opened electronically via BidNet Direct on the proposal end date and time.

The preferred method for bid submission is electronic via BidNet Direct. However, if you wish to submit a paper copy, please submit it in a sealed envelope plainly marked “Proposal for Transit Operation and Maintenance Services,” to the Department of Finance, at 990 Palm Street, San Luis Obispo, CA, 93401, at or before 3:00 p.m. PT on February 20, 2026.

Project packages and additional information may be obtained at the City’s BidNet Direct website at www.BidNetDirect.com.

For technical help with BidNet Direct please contact BidNet Direct tech support at 800-835-4603.

TABLE OF CONTENTS
A. GENERAL INFORMATION............................................................................................................ 3 B. SCOPE OF SERVICES .................................................................................................................... 8 C. PROJECT SCHEDULE .................................................................................................................... 8 D. PROJECT BUDGET....................................................................................................................... 8 E. GENERAL TERMS AND CONDITIONS .......................................................................................... 8 F. SPECIAL TERMS AND CONDITIONS........................................................................................... 10 G. PROPOSAL CONTENT ............................................................................................................... 11 H. PROPOSAL EVALUATION AND SELECTION............................................................................... 16 I. APPENDICES .............................................................................................................................. 23 APPENDIX A - Scope of Services........................................................................................ 24 APPENDIX B - Draft Transit Operation and Maintenance Services Agreement ............... 48 APPENDIX C – Route Schedules and Statistics.................................................................. 73 APPENDIX D – Service Schedules ...................................................................................... 75 APPENDIX E – Fleet Roster ................................................................................................ 87 APPENDIX F – Short-Range Transit Plan Executive Summary ........................................... 88 APPENDIX G – Transit Facilities Description ..................................................................... 98 APPENDIX H – City-Provided Equipment ........................................................................ 101 APPENDIX I – Collective Bargaining Agreement 2023-2025 ........................................... 102 APPENDIX J – Penalties (Liquidated Damages) ............................................................... 127 APPENDIX K – Federal Proposal and Contract Certification Forms ................................ 132 APPENDIX L – Cost Proposal Forms ................................................................................ 148

A. GENERAL INFORMATION
B. 1 - Introduction
The City of San Luis Obispo (City) is located along California’s Central Coast, halfway between San Francisco and Los Angeles along the Highway 101 corridor. The City is the county seat for San Luis Obispo County and as such, it is also the governmental, economic, medical, and educational hub for the other cities in the county. San Luis Obispo has a population of roughly 47,063 (Source:
2020 Census) with an estimated additional service population of 21,600 students when California Polytechnic State University (Cal Poly) is in session.

A. 2 - Service Description
The City operates San Luis Obispo (SLO) TRANSIT which is the local fixed-route transit service organized under the City’s Public Works Department. SLO TRANSIT operates 12 vehicles at peak service across eight fixed-routes, three tripper1services, one evening express2service, and one trolley3service, within the 23 square miles of the city limits of San Luis Obispo and the Cal Poly campus. SLO TRANSIT service hours vary depending on the time of year, with extended operating hours when Cal Poly is in session (September to June). During the academic year, SLO TRANSIT service hours are generally 6:00 AM to 11:10 PM on weekdays and 8:15 AM to 8:10 PM on weekends. During the summer (July and August), service hours are generally 6:00 AM to 8:00 PM on weekdays and 8:15 AM to 8:10 PM on weekends. See Appendix C – Route Schedules & Statistics – for more information.

SLO TRANSIT has seen steady increase in ridership over the last three years post-pandemic and transported over 660,000 riders in fiscal year 2025 (July 2024 through June 2025). While roughly 60 percent of trips are Cal Poly campus-related, SLO TRANSIT also serves seniors, persons with disabilities, K-12 students, working professionals, visitors, and other riders. Operation and maintenance of all fixed-route services are contracted out to a third-party vendor.

Para-transit services within SLO TRANSIT’s service area are consolidated under the county-wide service provider known as Run-About that is operated by the San Luis Obispo Regional Transit Authority (RTA). RTA also provides inter-city services to the other cities and unincorporated areas of the county. This contract does not include the operations of paratransit, rather only local fixed route services. As such, the City is seeking to contract for professional services from a qualified firm (Contractor) to perform SLO TRANSIT’s fixed-route transit service operations and to maintain City-owned vehicles necessary for service delivery as described in the Scope of Services (Appendix A).
1 Defined as, “Additional capacity added to an existing public transit route to meet the demands of traveling students. The additional service is open to the general public.” 2 Defined as, “Service with limited stops, designed to reduce travel time between residential area(s) and major activity center(s).”
3 Service provided using a rubber-tired replica trolley.

A. 3 – Fleet and Facilities
City-Provided Fleet
SLO TRANSIT provides a fleet of fixed-route vehicles for use in this contract. As of September 2025, SLO TRANSIT’s fleet consists of fifteen (15) diesel-powered low floor buses, two (2) battery electric low floor buses, one (1) diesel-powered double-decker bus, one (1) gasoline-powered replica trolley, and one (1) gasoline-powered cutaway bus. In May 2025, the City took delivery of six (6) battery electric buses which will replace existing diesel-powered buses that are beyond their useful life. The buses are on schedule to enter revenue service by early 2026. The City also has two (2) additional battery electric buses on order that are scheduled to enter production in February 2026 with an anticipated delivery date of April 2026 and then entering service August 2026. One (1) shop truck is also provided and one (1) accessible minivan for road supervision and driver change-outs. A detailed vehicle list is included in Appendix E – Fleet Roster.

Like many agencies within the State of California, the City is currently transitioning from fossilfuel powered vehicles to zero-emission vehicles. The City has selected battery electric as the preferred zero-emission technology for its fleet. The adopted Zero-Emission Bus Rollout Plan details the SLO TRANSIT’s planned replacement schedule and transition to 100 percent zeroemissions. All SLO TRANSIT buses are Americans with Disabilities Act (ADA) accessible, have bike racks on the front of the vehicle, and air conditioning.

Based on the service change recommendations of the recently adopted Short-Range Transit Plan, the City anticipates the fleet size will increase from twenty (20) to twenty-four (24) by 2030. This will be accomplished through a combination of new purchases for expansion services and through the refurbishments of existing fleet vehicles. The City expects fleet changes and/or additions over the life of the contract to be accommodated within the terms of the agreement.

City-Provided Facilities
The CITY provides a public Transit Center, located adjacent to City Hall at 990 Palm Street and a Bus Operation and Maintenance Facility located at 29 Prado Road. The Transit Center is the main transfer hub for all SLO TRANSIT services and includes five bus bays, four passenger structures, hydration station, security cameras, and informational kiosks. The Operation and Maintenance Facility includes a bus wash facility, 24 bus parking bays, charging infrastructure, and an employee and guest parking lot.

A. 4 - Administration and Funding
The City of San Luis Obispo is a charter city governed by five (5) elected officials, including one (1) Mayor. The City maintains a City Manager, administrative team, and ten other departments to carry out the policy direction of the City Council decisions. The City’s Public Works Department and its Transit Program oversee SLO TRANSIT and its operations in the City and in the adjacent university campus.

The public has direct access for participating in the improvements and management of SLO TRANSIT services. By direction of the San Luis Obispo City Council, a Mass Transportation Committee (MTC) was formed in 1972 to provide Council with input on matters related to public transit services. The MTC is an advisory body comprised of nine-member citizen volunteers

representing communities with Disabilities, Seniors, Students, Cal Poly University, Business, Technical, At-Large, and two Alternatives. Their purpose is to gather input and representation of the general public on matters of setting transit-related priorities and planning processes. The Contractor is encouraged but not required to attend MTC meetings.

Funding for SLO TRANSIT comes from a combination of Federal, State, and Local sources. SLO TRANSIT currently receives Federal Transit Administration (FTA) funding under the Sections 5307 program as well as non-federal sources including Local Transportation Fund (LTF) revenues and State Transit Assistance (STA) funds allocated to SLO TRANSIT. Approximately 40 percent of the proposed operating budget is funded from federal sources, 40 percent from state and local transportation fund sources, and 20 percent from passenger fares.

A. 5 - Short-Range Transit Plan Implementation
In April 2025, the City Council adopted SLO TRANSIT’s Short-Range Transit Plan update for fiscal years 2025-26 through FY 2031-32; five years of which are considered financially constrained, meaning that the recommendations can be implemented based on current and projected future funding sources; however, adoption of the plan in no way requires or commits the City to implement any of the recommendations if it is determined to be financially unsustainable. See Appendix F for a copy of the Short-Range Transit Plan’s Executive Summary. The service change recommendations detailed in the plan constitute a significant increase in operating hours, miles, and costs. However, adoption of the plan itself is in no way a guarantee or a commitment on behalf of the City that the service, fare, and program recommendations contained within the plan will be implemented.

As such, the Cost Proposal Forms (Appendix L) for this RFP is separated into a base cost proposal and an alternate cost proposal whereby the base cost proposal is for the existing levels of transit services and the alternate cost proposal is for both the existing service levels AND the full implementation of the Short-Range Transit Plan service change recommendations. See Appendix C – Route Schedules & Statistics for existing service levels and actual schedule information.

Any significant service changes greater than or equal to twenty (20) percent change (up or down) in Revenue Service Hours in effect at the time of execution of the Contract may be cause for either the City or the Contractor to reopen the contract for negotiation. Any system changes will be coordinated with the Contractor as part of the administration of this Contract.

A. 6 – Cal Poly Schedule Changes
Cal Poly is directly served by Route 3A/B, Route 4A/B, Highland Tripper, and 6 Express. Cal Poly students, faculty, and staff account for roughly two-thirds of SLO TRANSIT’s ridership. Beginning with the 2026-27 academic year, Cal Poly is implementing two significant changes to their calendar. Cal Poly is transitioning from a quarter-based system to a semester-based system which means fall term will begin four weeks earlier (Mid-August versus Mid-September), there will be a slightly longer winter break, spring term will end two weeks earlier, and a summer term will be implemented.

The implementation of Cal Poly’s year-round semester-based system may eliminate the need for SLO TRANSIT to operate a non-academic service schedule; however, Cal Poly has yet to release an academic calendar for year-round operation. SLO TRANSIT is tentatively planning to operate its academic service schedule year-round except for the winter break period (Mid-December to Mid-January). This change to Cal Poly’s academic calendar is built into the existing service levels as shown in Appendix C – Route Schedules & Statistics.

Cal Poly has a current policy that classes and meetings are to begin 10 minutes or 40 minutes after the hour; referred to as “Cal Poly Time.” Cal Poly will also be eliminating “Cal Poly Time,” effective fall term of 2026. The City plans to use service planning software and Contractor assistance to adjust route timetables as needed to ensure students, faculty, and staff can continue to reliably rely on SLO TRANSIT’s services to arrive on campus on time.

A. 7 – Capital Projects
The City has multiple transit-related capital projects funded and/or budgeted over the next five years to either replace or improve existing infrastructure and assets. Listed below are a brief description of the key projects and anticipated schedule (schedules are current as of the RFP issuance date).

Open-loop Payment System Implementation
The City has partnered with the other operators in the region to implement an open-loop payment system through the California Integrated Travel Project (Cal-ITP). An open-loop payment system allows riders to pay with contactless payment options like chip-enabled bank cards as well as with Google Pay and Apple Pay through on-board payment acceptance devices.

Funding was secured through Senate Bill (SB) 125 as approved by the San Luis Obispo Council of Government’s (SLOCOG) board. Agreements were executed for hardware and software and, as of September 2025, the project team was awaiting an installation schedule from the hardware provider. The City anticipates this project will be completed and launched by February 2026.

Transit Yard Parking Lot Rehabilitation
The employee and guest parking lot at the Operation and Maintenance Facility (also referred to as the Transit Yard), located at 29 Prado Road, needs to be repaved and restriped. This project will add parking spaces needed to support service expansions as recommended in the ShortRange Transit Plan. This project is under design review and is anticipated to be completed by June 2026.

Bus Charging Infrastructure and Site Improvements
In 2024, the City completed a project for groundwork, bus parking redesign, and installation of two charging stations to support the City’s transition to zero-emission technologies. The second phase of the project includes installation of four (4) dual port charging stations, two (2) power blocks, transformer upgrades, and other miscellaneous site improvements. The second phase will support the next eight (8) battery electric buses that will enter service over the coming year. This project is scheduled to go before Council for award in December, 2025, with construction beginning in January 2026 at the earliest.

Intelligent Transportation System Replacement

The City has secured funds to replace the existing Computer Aided Dispatch (CAD) and Auto Vehicle Locator (AVL) systems on all fleet vehicles. The project includes new routers, mobile device terminals, associated systems integrations, and management software. The City anticipates agreements will be executed in November 2025 and system installation will be completed by January 2026.

Bus Refurbishments and Vehicle Replacements
In order to expand services in the programmed years as recommended by the Short-Range Transit Plan, the City Council approved refurbishment of up to five diesel-powered buses budgeted between FY 2025-26 and FY 2026-27. Three (3) 2017 model year buses, one (1) 2013 model year bus, and one (1) 2008 model year bus have been identified for refurbishment and will extend the useful life of the buses another seven (7) to eight (8) years. Staff anticipates securing funding and executing agreement for the refurbishments by Spring 2026.

The City has budgeted in FY 2025-26 for the replacement of the existing 2011 cutaway bus with a battery electric equivalent and replacement of the existing American with Disabilities (ADA) passenger van. Staff anticipates that the City will take delivery of the new vehicles by June 2026.

Downtown Transit Center Rehabilitation
The Downtown Transit Center is now over 20 years old and though incremental improvements have been made over the years, it needs a holistic rehabilitation. With the adoption of the 2025- 27 Financial Plan, Council approved a rehabilitation project that earmarks funding for design in FY 2025-26 and construction in FY 2027-28. The intent of the project is to modernize existing amenities, ADA improvements as necessary, and expand the number of bus bays to accommodate new services recommended by the Short-Range Transit Plan. Staff anticipates design will occur between January 2026 through June 2027 with construction beginning by January 2028. As a separate project, the City also intends to install a single-stall public toilet at the Transit Center by end of FY 2025-26.

A. 7 - Areas of Emphasis
SLO TRANSIT maintains the philosophy that system quality is essential for public service. Staff recognize that an operation offering high quality, safe, and reliable service is far superior to a broad, far-reaching service that is unreliable and of poor quality. It also follows that, a service of quality is what attracts and retains riders along with broad public support.

The keys to the provision of a quality public transit service include effective system design and operation, on-time performance and excellent customer service. The operational success or failure largely depends on the ability and commitment level of those charged with its daily execution – drivers, dispatchers, mechanics, and their supervisors. SLO TRANSIT seeks a Contractor with a demonstrated ability to attract and retain qualified and committed drivers, dispatchers, mechanics, and other key operating staff over the term of the contract.

B. SCOPE OF SERVICES
See Appendix A – Scope of Services – for a detailed description of the services to be provided under this contract. The City invites Proposers to suggest changes to the Scope of Services, including the implementation of the Short-Range Transit Plan service change recommendations, that they feel will better align SLO TRANSIT’s services with the needs of the community and that will better deliver the required operation and maintenance services sought by the City. These changes will be evaluated as part of the RFP review process, and the City makes no assurances that any suggested changes will be approved as part of the final Scope of Services incorporated into the awarded contract.

C. PROJECT SCHEDULE
The schedule and description of significant events relating to this procurement are provided below. The City reserves the right to modify, at its sole discretion, this schedule and any specific time-of-day deadlines including the start of service date.

Preliminary Schedule Milestone
November 18, 2025 Council approves issuance of RFP
November 20, 2025 RFP is published
December 15, 2025 Pre-proposal meeting
January 9, 2026 Questions from Proposers due
February 6, 2026 City responses to questions published
February 20, 2026 Proposals due (3:00 p.m. PT)
February 22, 2026 to March 2, 2026 Proposal review and initial screening March 6, 2026 Interviews
April 7, 2026 Council approved contract award
April 14, 2026 Agreement executed
July 1, 2026 Start of service
D. PROJECT BUDGET
Proposals must include completed Cost Proposal Forms (see Appendix L) to be considered a responsive bid. The Cost Proposal Forms should be inclusive of and accurately reflect the Proposer’s ability to perform all activities described within the Scope of Services.

E. GENERAL TERMS AND CONDITIONS
E. 1 – Proposal Requirements

1. Requirement to Meet All Provisions. Each individual or firm submitting a proposal (bidder) shall meet all the terms, and conditions of the Request for Proposals (RFP) project

An optional pre-proposal meeting is tentatively scheduled for Monday, December 15, 2025, at 1:00 p.m. The pre-proposal meeting will include a tour of the Transit Operation and Maintenance Facility and the Downtown Transit Center. Prospective bidders interested in attending the pre-proposal meeting must email Alex Fuchs, Mobility Services Business Manager, at [email protected] by Monday, December 8, 2025.

package. By virtue of its proposal submittal, the bidder acknowledges agreement with and acceptance of all provisions of the RFP specifications.

2. Proposal Submittal. Each proposal must be submitted on the form(s) provided in the specifications and accompanied by any other required submittals or supplemental materials as described in Section G of the RFP. Proposal documents shall be submitted electronically via BidNet. However, if you can’t submit electronically in BidNet, please send a copy in a sealed envelope to the Department of Finance, City of San Luis Obispo, 990 Palm Street, San Luis Obispo, CA, 93401. To guard against premature opening, the proposal should be clearly labeled with the proposal title, project number, name of bidder, and date and time of proposal opening. No FAX submittals will be accepted.

3. Insurance Certificate. Each proposal must include a certificate of insurance showing:
a. The insurance carrier and its A.M. Best rating.
b. Scope of coverage and limits.
c. Deductibles and self-insured retention.

The purpose of this submittal is to generally assess the adequacy of the bidder’s insurance coverage during proposal evaluation; endorsements are not required until contract award. The City’s insurance requirements are detailed in Exhibit B to the Agreement (Appendix B to the RFP).

4. Proposal Quotes and Unit Price Extension. The extension of unit prices for the quantities indicated and the lump sum prices quoted by the bidder must be entered in figures in the spaces provided on the Proposal Submittal Form(s). Any lump sum bid shall be stated in figures. The Proposal Submittal Form(s) must be totally completed. If the unit price and the total amount stated by any bidder for any item are not in agreement, the unit price alone will be considered as representing the bidder’s intention and the proposal total will be corrected to conform to the specified unit price.

5. Proposal Withdrawal and Opening. A bidder may withdraw its proposal, without prejudice prior to the time specified for the proposal opening, by submitting a written request to the Director of Finance for its withdrawal, in which event the proposal will be returned to the bidder unopened. No proposal received after the time specified or at any place other than that stated in the “Notice Inviting Bids/Requesting Proposals” will be considered. All proposals will be opened and declared publicly. Bidders or their representatives are invited to be present at the opening of the proposals.

6. Submittal of One Proposal Only. No individual or business entity of any kind shall be allowed to make or file, or to be interested as the primary submitter in more than one proposal, except an alternative proposal when specifically requested; however, an individual or business entity that has submitted a sub-proposal to a bidder submitting a proposal, or who has quoted prices on materials to such bidder, is not thereby disqualified from submitting a sub-proposal or from quoting prices to other bidders submitting proposals.

7. Communications. All timely requests for information submitted in writing will receive a written response from the City. Telephone communications with City staff are not

encouraged but will be permitted. However, any such oral communication shall not be binding on the City.

E. 2 – Contract and Award Execution

8. Proposal Retention and Award. The City reserves the right to retain all proposals for a period of 60 days for examination and comparison. The City also reserves the right to waive non-substantial irregularities in any proposal, to reject any or all proposals, to reject or delete one part of a proposal and accept the other, except to the extent that proposals are qualified by specific limitations. See the “special terms and conditions” in Section C of these specifications for proposal evaluation and contract award criteria.

9. Competency and Responsibility of Bidder. The City reserves full discretion to determine the competence and responsibility, professionally and/or financially, of bidders. Bidders will provide, in a timely manner, all information that the City deems necessary to make such a decision.

10. Contract Requirement. The bidder to whom award is made (Contractor) shall execute a written contract with the City within ten (10) calendar days after notice of the award. The contract shall be made in the form adopted by the City and incorporated in these specifications.

E. 3 – Contract Performance

11. The City’s contract terms and conditions that the Contractor will be expected to execute and be bound by are attached hereto as Appendix B.

F. SPECIAL TERMS AND CONDITIONS

1. Contract Award. The contract will be awarded to the most qualified bidder that, in the City’s sole discretion in accordance with the Proposal Evaluation and Selection criteria set forth herein (if applicable), provides the best proposal.

2. Sales Tax Reimbursement.

For sales occurring within the City of San Luis Obispo, the City receives sales tax revenues.

Therefore, for bids from retail firms located in the City at the time of proposal closing for which sales tax is allocated to the City, one (1) percent of the taxable amount of the bid will be deducted from the proposal by the City in calculating and determining the most qualified lowest cost bidder.

3. Labor Actions.

In the event that the successful proposer is experiencing a labor action at the time of contract award (or if its suppliers or subcontractors are experiencing such a labor action), the City reserves the right to declare said proposer is no longer the most qualified, responsive proposer and to accept the next acceptable proposal from a proposer that is

not experiencing a labor action, and to declare it to be the most qualified, responsive proposer.

4. Failure to Accept Contract.

The following will occur if the proposer to whom the award is made (Contractor) fails to enter into the contract: the award will be annulled; any bid security will be forfeited in accordance with the special terms and conditions if a proposer's bond or security is required; and an award may be made to the next lowest responsible, responsive proposer who shall fulfill every stipulation as if it were the party to whom the first award was made.

5. Contract Term.

The services identified in this specification will be used by the City for four (4) years commencing on July 1, 2026, through and including June 30, 2030. The prices quoted for these items must be valid for the entire period indicated above unless otherwise conditioned by the proposer in its proposal.

6. Contract Extension.

The term of the contract may be extended by mutual consent for an additional four (4) option terms of one (1) year each for a maximum contract term, including the initial term, of eight (8) years.

7. Non-Exclusive Contract. The City reserves the right to purchase the items listed in the Detail Proposal Submittal Form, as well as any supplemental items, from other vendors during the contract term.

8. Unrestrictive Brand Names. Any manufacturer's names, trade names, brand names or catalog numbers used in the specifications are for the purpose of describing and establishing general quality levels. Such references are not intended to be restrictive.

Proposals will be considered for any brand that meets or exceeds the quality of the specifications given for any item. In the event an alternate brand name is proposed, supplemental documentation shall be provided demonstrating that the alternate brand name meets or exceeds the requirements specified herein. The burden of proof as to the suitability of any proposed alternatives is upon the proposer, and the City shall be the sole judge in making this determination.

10. Submittal of References. Each proposer shall submit a statement of qualifications and references on the form provided in the RFP package.

11. Statement of Contract Disqualifications. Each proposer shall submit a statement regarding any past governmental agency bidding or contract disqualifications on the form provided in the RFP package.

G. PROPOSAL CONTENT
Submitted proposals must include the following required information. Proposals that do not address each requirement may be considered non-responsive and subsequently rejected.

Proposals shall be limited to 100 pages including attachments. Page limitations for specific Proposal content sections, as identified below, must be followed. The Proposal should not include any unnecessarily elaborate narratives and/or promotional material(s). Information shall be presented in the order and format in which it is requested below.

The Proposal and any other written pages shall be submitted in PDF format EXCEPT for the Cost Proposal Forms which shall be submitted in Microsoft Excel compatible format.

Proposals shall be submitted in 8-1/2” x 11” (letter size) format.

G. 1 – Submittal Forms

1. Federal Proposal and Contract Certifications Forms (Appendix K) a. Debarment and Suspension Certification
b. Certification Regarding Lobbying Activities
c. Disclosure of Lobbying Activities
d. Drug-Free Workplace Act Certification
e. Non-Collusion Affidavit
f. Tax Liability Certification
g. Workers' Compensation Certification

2. Cost Proposal Forms (Appendix L)

3. References from at three firms for whom you currently perform similar services (included below)

4. Statement of Past Contract Disqualifications (included below) G. 2 – Experience and Qualifications
This section of the proposal should establish the ability of your firm to satisfactorily provide the required services by demonstrated competence in the service to be provided; the nature and relevance of recently awarded work; staffing capability, workload; strength and financial stability.

5. Experience of your firm and of any sub-consultants identified in the proposal that will perform work relevant to the Scope of Services outlined and described in the request. (Limit to two (2) pages maximum)

6. Statement and explanation of any instances where a public transit operator, since July 1, 2020, has terminated a contract with your firm prior to the contract’s original expiration date. (Limit to one (1) page maximum)

7. Attach financial statements (last year-end income statement and balance sheet and most current interim income statement). Include, as a separate written statement, any conditions (e.g. bankruptcy, pending litigation, impending merger, etc.) that may impede your firm’s ability to perform under this contract.

Note: Information on your firm's financial status will be withheld from public review and public records requests if submitted separately from the bid response with a request for confidentiality unless a court of competent jurisdiction orders disclosure.

8. Submit any certifications, as appropriate, that the proposing firm and/or any subcontractor is a Disadvantaged Business Enterprise (DBE). For any identified subcontractor(s), include business name, address, contact person, telephone number, and email address.

9. Indicate additional resources possessed by your firm which would be available (with or without cost) for the City to draw upon should the use of such resources be considered a benefit to SLO Transit’s operation and maintenance. (Limit to two (2) pages maximum)

10. Provide the name of the firm's contact person, address, telephone number, and e-mail address for this Proposal.

G. 3 – Operational Approach

11. Start-up and Transition Plan. Provide a Start-up and Transition Plan describing your firm’s approach to start-up and transition from the existing contractor to the new contractor.

Include an implementation schedule outlining the steps to be taken up to the point of the beginning of the operation of the service. The plan must demonstrate that the proposer has thoroughly considered all activities (including but not limited to the recruitment and training of staff, acquisition of equipment, licensure, etc.) that need to be done to transition to the new contract with no service disruption and minimal assistance from City staff.

The plan is to assume that the contract is awarded on April 7, 2026, and that the first day of service under the new contract will be July 1, 2026.

12. Management and Operations Plan. Provide a description of the Management and Operations Plan for this project, including a description of your firm’s understanding of the work to be performed under this contract. Describe the strategy for implementing service that meets the City’s requirements as set forth in the Scope of Services, including procedures to ensure high-quality reliable service delivery, road supervision, and emergency and incident management procedures that will be used. Along with any other elements that your firm deems necessary for meeting the service requirements and expectations.

13. Submit a description of the proposed scheduling, dispatching, and customer service for SLO TRANSIT’s services. Including any proposed program and/or computer-assisted dispatching system. Describe the proposed customer service hours and the minimum staffing levels to be maintained during this period. (Limit to two (2) pages maximum)

14. Describe your proposed program to address driver "no shows", absenteeism, vacations, and turnover of employees. Include proposed recruiting and retention efforts, advertising platforms, and other solutions that will be used in the recruitment process. What assurance does SLO TRANSIT have that drivers will always be available as needed? (Limit to three (3) pages maximum)

15. Describe how your firm would monitor the quality of the service provided under this contract.

16. List all additional technology your firm intends to use (not provided by the City for delivering services and managing operations.

G. 4 – Maintenance

17. Facility Maintenance Program. Describe your firm's approach to facility maintenance including designation of work, the method, degree, and frequency of the work. The description must include how spill containment and clean-up will be mitigated, managed, and addressed.

18. Preventive Maintenance and Inspection Program. Describe your firm's approach to Preventive Maintenance and Inspection (PMI) for all buses, trollies, general purpose vehicles, generators, fork-lift components, and equipment used in performance of this contract. Attach examples of the proposed documents to be used in the PMI program.

Description of PMI program should include both mileage and time intervals.

19. Has your firm, or a system managed by principals from your firm, received an "unsatisfactory" rating from a law enforcement or other regulatory agency during the past three (3) years for maintenance, records, facility deficiencies, and/or public fixed route vehicle deficiencies? If the answer is "yes", state specifically what happened, the circumstances, what remedial measures were taken to correct the problem and any other pertinent details. (Limit to one (1) page maximum PER incident)

20. Has your firm, or a public transit system managed by principals from your firm, been cited, fined, or ordered to stop operations at any time over the past five (5) years from any regulatory agency for improper maintenance, CHP inspection failure or for accidents caused by improper maintenance. If the answer is "yes", state specifically what happened, the circumstances, what remedial measures were taken to correct the problem and any other pertinent details. (Limit to one (1) page maximum PER incident)

21. Provide a detailed statement indicating the proposed insurance program by type, dollar amount, deductible levels and the method of cost calculation being careful to note the unique provisions of the attached draft Transit Operation and Maintenance Agreement and as outlined in this RFP.

G. 5 – Safety and Training

22. Staff Training Program. Submit a description of all proposed trainings provided to each bus operator, maintenance technician, road supervisor, dispatcher, customer service representative, management, and all other personnel involved in the performance of this contract. Include an outline of the topics covered; the time devoted to each; number of classroom hours; number of behind-the-wheel hours with trainers; number of driving hours in regular service with a trainer and/or instructor; and the amount of time devoted to customer relations and sensitivity training. Include any differences with the above information regarding the retraining of existing staff versus new hire training.

23. Your firm’s overall safety record in public transportation fixed route and fleet maintenance services. Provide accident rate in accidents per 100,000 miles and location data to ensure that your firm has demonstrated safety in a similar setting.

24. The safety record (accident rate) of at least three (3) of your firm’s previous and/or current public transportation contracts that compare in size and complexity to the services being proposed under this agreement. (Limit to one (1) page maximum PER contract)
G. 6 – Personnel

25. Submit resumes including names, qualifications, and availability for the candidates for positions that will oversee areas of management (general, operations, maintenance, and safety and training) and any other responsible personnel involved in the performance of this contract. Generally, describe any other personnel who will participate in the performance of this contract, such as years of experience, skill, and availability. Names of management personnel being proposed shall be kept confidential if requested. (Limit to two (2) pages maximum PER individual)

26. An organization chart must be attached indicating all job classifications in the organization and the number of employees (split between full- time and part-time) which would be used in each job classification. Provide a brief description of the duties of each position and how the proposed operation would be organized. Provide any information on the firm's personnel or management approach that would assist in determining the quality of the proposed organizational approach.

27. For each job classification shown in the organization chart submitted above, list the proposed wage scales include both training and starting wages, if different. Include any budgeted step increases, cost of living adjustments, and/or other wage adjustments and the time period between such increases. List any proposed performance incentives and/or special compensation rates for each job classification and how the rate is applied and tracked by the firm. Proposers should describe the approach as to how they arrived at the wages and any other compensation rates described in their proposal.

Note: Proposers should be aware of San Luis Obispo County’s housing and labor market conditions and the 2023-2025 Collective Bargaining Agreement (Appendix I) when developing proposed staffing plans and wage scales.

28. Describe the proposed fringe benefit package(s) in detail including a description of each benefit to be provided including but not limited to vacation; sick leave; holidays; and health coverage (medical, dental, vision, disability, etc.). The above list of possible benefits is for illustration purposes only and is not intended to prescribe the type or value of the benefits to be provided to any or all project employees.

The description should include the dollar value of such benefits; the employee cost or percentage share of those costs; the positions to which they apply; minimum employee eligibility requirements; whether it is employee-only or full dependent coverage; the specific coverage description; and how long an employee must wait to begin receiving the benefit.

29. Describe the hiring strategy, anticipated turnover rate, incentive plans, retention strategies, and other assumptions regarding hiring and retaining employees throughout the term of the agreement.

30. Describe whether your firm intends to employ unionized workers to fulfill some or all staffing requirements of this contract and, if so, describe the provisions within any relevant union/collective bargaining agreement that are intended to ensure quality service and employee retention.

31. Describe your firm’s understanding of and compliance with the provisions of California Labor Code Sections 1070-1074. Per Labor Code Section 1072(b), a 10 percent preference to any bidder who agrees to retain the employees of the prior contractor or subcontractor pursuant to Labor Code Section 1072(a).

G. 7 – Reporting

32. Provide examples and/or form templates that meet or exceed the daily, weekly, and monthly reporting requirements identified in the Scope of Services. If your firm proposes the use of specific software programs, then description of those programs need to be included.

33. The Contractor is responsible for helping the CITY with the tracking, collecting, processing, and analysis of a wide variety of report data, including National Transit Database (NTD) reporting. Describe the methodology that your firm will use to ensure quality control of the necessary data processing and validation, including who will perform these duties and their competency in accomplishing this task in accordance with Federal Transit Administration (FTA) requirements.

34. Describe your firm’s approach to reporting, documenting, and resolving accidents/incidents involving City-owned vehicles including examples of written reports, forms, and any other supporting documentation.

H. PROPOSAL EVALUATION AND SELECTION
The CITY will select a contract operator for transit operation and maintenance services using a competitive proposal (RFP) procurement method. This method is the most appropriate when price alone is not the determining factor and when discussions with offerors may be necessary after proposals are submitted.

This procurement will employ the “Best Value” approach as defined by the Federal Transit Administration (FTA). Best Value is a competitive, negotiated procurement process in which award is based on a combination of price and qualitative considerations, such that the CITY may select a proposal offering technical or management advantages even if it is not the lowest price.

FTA guidance recognizes that the expected outcome of a Best Value acquisition is the offer that provides the greatest overall benefit to the transit program.

To achieve Best Value, the CITY will evaluate proposals using factors that reflect the service requirements most important to the CITY including but not limited to: operational approach, maintenance management, experience and qualifications of proposed personnel, past performance, safety record, and price. All evaluation factors and their relative weights are further detailed below.

The CITY’s Evaluation Committee will review and score proposals in accordance with the published criteria. Proposals determined to be within the competitive range may be subject to discussions and requests for Best and Final Offers (BAFOs). The CITY will then perform a tradeoff analysis between qualitative factors and cost or price. While price must always be considered, it may be outweighed by technical and/or management superiority when justified. If two or more proposals are determined to be substantially equal in technical merit, evaluated cost or price may become the deciding factor.

The Evaluation Committee will make a recommendation for award to the responsible Contractor whose proposal is determined to be most advantageous to the CITY. The CITY will prepare a written source selection decision documenting the evaluation, tradeoff analysis, and rationale for the award.

The following items constitute the evaluation criteria (and their respective weights), which the Evaluation Committee will use to evaluate and rank responsive proposals submitted for this RFP.

Evaluation Criteria Weight
Percentage
Technical Factors
Experience and Qualifications (G. 2) 10%
Operational Approach (G. 3) 20%
Maintenance (G. 4) 20%
Safety and Training (G. 5) 10%
Personnel (G. 6) 20%
Reporting (G. 7) 5%
Cost/Price Factor
Cost (Cost Proposal Form) 15%
Selected Evaluation Criteria of the Proposal Content are as follows and are listed in order of importance.

Technical Factors
Experience and Qualifications (10 percent)

• Experience with providing public transit fixed-route servicesfor agencies in California of similar size and scope
o Including reference checks
• Experience with operating and maintaining a fleet of similar size • Capacity to perform contract requirements including financial solvency Operational Approach (20 percent)
• Start-up and Transition
o Mobilization plan and implementation schedule
o Recruitment and training
o Acquisition of equipment and licensure
o Handling of Environmental requirements and permits for operation • Management and Operations
o Approach and understanding of the work
o Approach to scheduling, dispatching, and customer service including addressing comment, concerns, and complaints
o Approach to road supervision
o Experience with the FTA Uniform System of Accounts
o Approach to fare collection and accounting
o Proposed internal communications network, including methods of communicating instructions to supervisors and vehicle operators • Reporting
o Approach to documenting and investigating accidents/incidents o Examples and/or form templates to satisfy the daily, weekly, and monthly reporting requirements
o Experience with National Transit Database reporting
Maintenance (20 percent)
• Approach to preventive maintenance and inspections
• Approach to facility maintenance including spill containment and clean-up • Approach to exterior and interior bus washing
• Approach to repairs, bus swaps, road calls
• Experience with third-party components like fareboxes, security camera systems, automatic passenger counters, destination signs, Auto Vehicle Locator systems, etc. • Experience maintaining street furnishings
• Experience with fleet maintenance software
Safety and Training (10 percent)
• Approach to training for maintenance personnel, bus operators, schedulers/dispatchers, road supervisors, and management • Safety Record

Personnel (20 percent)
• Qualifications and experience of proposed personnel that will oversee areas of management (general, operations, maintenance, and safety and training) and any other responsible personnel involved in the performance of this contract • Proposed wage scalesincluding any budgeted step increases, cost of living adjustments, and/or other wage adjustments and proposed fringe benefit package(s) • Approach to recruiting, hiring, training, retaining, and retraining for all positions including anticipated turnover rates
• Organizational Chart detailing organizational structure and reporting relationships Cost/Price Factor
Cost (15 percent)
In the event that two or more proposals are considered by the Evaluation Committee to be basically equal in their technical merit, the evaluated cost or price becomes more important; in such a case, cost or price may ultimately be the deciding factor. The Evaluation Committee may not necessarily make a recommendation to award to the Contractor with the highest technical ranking nor make a recommendation to award to the Contractor with the lowest Price Proposal, if doing so would not be in the overall best interest of the CITY’s public transit program.

Best and Final Offer (BAFO) Process
After completion of all reviews and interviews, the CITY may conduct a Best and Final Offer (BAFO) process with proposers in the competitive range. If BAFOs are requested, each proposer may amend its proposal and submit a BAFO by the date and time specified in the request.

Proposers that do not submit a BAFO or notice of withdrawal will have their immediately prior proposal treated as their BAFO.

The BAFO request will include:

1. Notice that discussions are concluded and this is the opportunity to submit a BAFO.

2. Submission deadline providing a reasonable preparation period.

3. Instructions that any modifications must comply with the RFP’s provisions for late submissions, modifications, or withdrawals.

4. Requirement that all modifications or updated pricing be clearly identified.

BAFOs will be evaluated using the same criteria and scoring as the initial proposals, and any changes affecting scores will be documented. The CITY will select the proposal that is most advantageous, based on the evaluation of both qualitative and cost factors.

The CITY reserves the right to award without conducting BAFOs or discussions, so proposers are urged to submit their best initial proposal.

REFERENCES
Number of years engaged in providing the services included within the scope of the specifications under the present business name: .

Describe fully three current contracts in performance by your firm that demonstrate your ability to provide the services included with the scope of the specifications. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications.

Reference No. 1:

Agency Name
Contact Name
Telephone & Email
Street Address
City, State, Zip Code
Description of services
provided including contract
amount, when provided and
project outcome

Reference No. 2:

Agency Name
Contact Name
Telephone & Email
Street Address
City, State, Zip Code
Description of services
provided including contract
amount, when provided and
project outcome

Reference No. 3:

Agency Name
Contact Name
Telephone & Email
Street Address
City, State, Zip Code
Description of services
provided including contract
amount, when provided and
project outcome

STATEMENT OF PAST CONTRACT DISQUALIFICATIONS
The proposer shall state whether it or any of its officers or employees who have a proprietary interest in it, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of the violation of law, a safety regulation, or for any other reason, including but not limited to financial difficulties, project delays, or disputes regarding work or product quality, and if so to explain the circumstances. ◼ Do you have any disqualification as described in the above paragraph to declare? Yes ☐ No ☐
◼ If yes, explain the circumstances.

Executed on at _______________________________________ under penalty of perjury of the laws of the State of California, that the foregoing is true and correct. ______________________________________
Signature of Authorized Proposer Representative

I. APPENDICES

APPENDIX A - Scope of Services

1. General Information
This Scope of Services contains technical specifications concerning work to be performed by the CONTRACTOR upon entering into a written AGREEMENT with the CITY for transit operation and maintenance services. Prospective bidders are instructed to review the requirements outlined herein, and to prepare proposals which respond, as indicated in the Request for Proposals, referencing the Scope of Services as appropriate.

The following sections describe the role of both the CITY and the CONTRACTOR, and how they interrelate in this CONTRACT. These sections also define the expectations for the CONTRACTOR in the area of transit operation, maintenance, and other performance requirements along with the penalties (liquidated damages) for not meeting such criteria.

1.1 Service Description
SLO TRANSIT is the local fixed-route transit operation for the City, operating directly out of the City’s Public Works Department. SLO TRANSIT operates 12 vehicles at peak service along eight fixed-routes, three tripper services, one evening express service, and one trolley service within the 23 square miles of the city limits of San Luis Obispo and the Cal Poly campus.

SLO TRANSIT service hours vary depending on the time of year, with extended operating hours when Cal Poly is in session (September to June). During the academic year, SLO TRANSIT service hours are generally 6:00 AM to 11:10 PM on weekdays and 8:15 AM to 8:10 PM on weekends.

During the summer (July and August), service hours are generally 6:00 AM to 8:00 PM on weekdays and 8:15 AM to 8:10 PM on weekends. Tables 1, 2, 3, and 4 below provide a summary of existing service levels by route and by time of year. For additional information, see Appendix C – Route Schedules & Statistics.

Para-transit services within SLO TRANSIT’s service area are consolidated under the county-wide service provider known as Run-About that is operated by the San Luis Obispo Regional Transit Authority (RTA). This contract does not include the operation or maintenance of paratransit services, only local fixed route services.

Table 1 - Weekday Academic Schedule
Table 2 - Weekday Non-Academic Schedule
Table 3 - Saturday and Sunday Schedule
Route 1A Route 1B Route 2A Route 2B Route 3A Route 3B Route 4A Route 4B Start Time 6:15 AM 6:45 AM 6:15 AM 6:45 AM 6:00 AM 6:45 AM 6:00 AM 6:15 AM End Time 10:00 PM 6:30 PM 10:00 PM 6:35 PM 11:10 PM 10:35 PM 11:05 PM 10:30 PM # of Buses 1 1 1 1 3 2 1 1
# of Trips 16 12 16 12 29 22 23 22
Loop Dura. 45 min 45 min 50 min 55 min 55 min 55 min 35 min 35 min Frequency 60 min 60 min 60 min 30 min 20/60 min 60/45 min 45 min 45 min Rev. Hours 15.75 11.75 15.75 11.83 28.67 21.75 17.08 16.33 Rev. Miles 150.4 114 185.6 128.4 371.2 277.2 154.1 129.8 Total/Year: 3,244.5 3,244.5 2,420.5 2,437.0 5,906.0 4,480.5 3,518.5 3,364.0 Weekday Academic Schedule
Route 1A Route 1B Route 2A Route 2B Route 3A Route 3B Route 4A Route 4B Start Time 6:15 AM 6:45 AM 6:15 AM 6:45 AM 6:20 AM 6:45 AM 6:00 AM 6:15 AM End Time 7:15 PM 5:45 PM 7:15 PM 5:45 PM 7:15 PM 5:45 PM 7:30 PM 6:15 PM # of Buses 1 1 1 1 1 1 1 1
# of Trips 14 12 14 12 14 12 19 17
Loop Dura. 45 min 45 min 50 min 55 min 55 min 55 min 35 min 35 min Frequency 60 min 60 min 60 min 30 min 60 min 60/45 min 45 min 45 min Rev. Hours 13.75 11.75 13.83 11.83 13.83 11.92 14.08 12.58 Rev. Miles 131.6 114 162.4 128.4 179.2 151.2 127.3 100.3 Total/Year: 591.3 505.3 594.7 508.7 594.7 605.4 512.6 540.9 Weekday Non-Academic Schedule
Route 1A Route 2A Route 3A Route 4A
Start Time 8:15 AM 8:15 AM 8:20 AM 8:15 AM
End Time 7:15 PM 7:15 PM 7:15 PM 7:30 PM
# of Buses 1 1 1 1
# of Trips 12 12 12 16
Loop Dura. 45 min 50 min 55 min 35 min
Frequency 60 min 60 min 60 min 45 min
Rev. Hours 11.75 11.83 11.83 11.83
Rev. Miles 112.8 139.2 153.6 107.2
Total/Year: 611 615.16 615.16 615.16
Saturday and Sunday Schedule

Table 4 - Trippers, Trolley, and Express Services Schedule

1.1.1 Revenue Service Hours
SLO TRANSIT significantly reduced service in 2020 due to the pandemic. Since then, the CITY has been restoring services to pre-pandemic service levels. As of the issuance of this RFP, there are two tripper services and one segment of Route 3A that are still suspended. The CITY anticipates restoring these services prior to the execution of a new operation and maintenance services AGREEMENT.

In April 2025, the CITY adopted SLO TRANSIT’s Short-Range Transit Plan update for fiscal years 2025-26 through FY 2031-32; five years of which are considered financially constrained. Financially constrained, meaning that the recommendations can be implemented based on current and projected future funding sources; however, adoption of the plan in no way requires or commits the City to implement any of the recommendations if it is determined to be financially unsustainable. The service change recommendations detailed in the plan constitute a significant increase in operating hours, miles, and costs. However, adoption of the plan itself in no way guarantees or commitments the CITY to implementation of the service, fare, and program recommendations contained within the plan.

As such, the Cost Proposal Forms (Appendix L) for this RFP is separated into a base cost proposal and an alternate cost proposal whereby the base cost proposal is for the existing levels of transit services and the alternate cost proposal is for both the existing service levels AND the full implementation of the Short-Range Transit Plan service change recommendations. Table 5 below summarizes the projected base Revenue Service Hours (RSH)s by fiscal year and the projected RSHs for the implementation of the Short-Range Transit Plan recommendations. The City uses the National Transit Database’s definition for Revenue Service Hours. See Subsection 2.3.1 – Significant Service Changes – for percentage change thresholds and noticing requirements.

Trolley Holiday Trolley LT SLT HT 6X
Start Time 5:00 PM 12:00 PM 7:35 AM 8:35 AM 7:40 AM 6:00 PM End Time 9:10 PM 8:00 PM 3:55 PM 3:55 PM 9:00 PM 9:20 PM # of Buses 1 1 1 1 1 1
# of Trips 12 16 3 4 3 7
Loop Dura. 18 min 18 25 min 20 min 15 min 20 min
Frequency 20 min 23 min 1 Trip 30/35 min 30 min 30 min
Rev. Hours 4.17 8.17 0.92 1.5 1 3.33
Rev. Miles 30 40 12.5 7.6 9.9 28
Total/Year: 1,530.0 400.0 2,575.0 1,565.6 2,039.4 1,288.0 Trippers, Trolley, Holiday Trolley, and Express Services

Table 5 - Projected Revenue Service Hours by Year
July 1, 2026 -
June 30, 2027
July 1, 2027 -
June 30, 2028
July 1, 2028 -
June 30, 2029
July 1, 2029 -
June 30, 2030
Existing Service Levels 39,608.8 39,608.8 39,608.8 40,505.7 Service Expansion
(per Short-Range Transit Plan) 17,746.8 17,746.8 17,746.8 18,705.8 Total 57,355.5 57,355.5 57,355.5 59,211.4

2. City Duties and Responsibilities
The CITY shall perform the duties and accept the following responsibilities with respect to the performance of SLO TRANSIT’s services. To the extent reasonable and feasible, the CONTRACTOR shall assist the CITY in this regard.

2.1 Contract Administration
The CITY is responsible for the administration of this contract, establishing clarifications, amendments and addendums as well as issuing penalties (liquidated damages) and incentives as established per the contract. See Appendix J for a list of Penalties (Liquidated Damages).

2.2 Policies and Procedures
The CITY may establish policies and procedures for transit customers and access, including but not limited to Code of Conduct, carry-on item policy, bicycle rack use and weight limitations policy, and discount fare programs which do not conflict with Federal, State, Local laws and statues.

2.3 System Planning and Administration
The CITY shall be responsible for all planning and scheduling activities related to routes, public schedules, service areas, days and hours of operations, bus stop locations, location of street furnishings, preparation of planning documents, grant applications and awards management, and other such activities related to overall system administration. The CONTRACTOR will assist, as requested by the CITY, in the development of these activities.

2.3.1 Significant Service Changes
The CITY reserves the right to change (increase or decrease) the overall quantity of service within any CONTRACT year up to a maximum of ten (10) percent above the projected base service for that year with thirty (30) days written notice to the CONTRACTOR. For changes greater than ten (10) percent in the overall quantity of scheduled Revenue Service Hours, the CITY will provide written notice to the CONTRACTOR at least ninety (90) days before the effective date of the change.

If service changes result in a greater than or equal to twenty (20) percent change (increase or decrease) in Revenue Service Hoursin effect at the time of execution of the AGREEMENT, this may be cause for either the CITY or the CONTRACTOR to reopen the CONTRACT for

negotiation for any additional fixed costs resulting from the change. Variable costs will be invoiced at the fixed route hourly rate in effect for that CONTRACT year.

2.4 Schedules, Passes, Tickets, Transfers, and Service Brochures The CITY shall prepare, print, and provide all required schedules, passes, tickets, transfers, service brochures and like materials. CONTRACTOR shall distribute and disseminate such materials as appropriate in accordance with the provisions of the AGREEMENT and any directions supplemental thereto as provided by SLO TRANSIT. CONTRACTOR will notify the CITY as to when additional materials are needed.

2.5 Marketing, Advertising & Public Communications
The CITY shall prepare, place, schedule, and pay for all advertising and promotional materials designed to inform the public of SLO TRANSIT service updates and to promote ridership increase.

Specifically, the CITY is responsible for the development of advertisement, marketing, promotional materials/events, design/production of collateral service materials, management of social media, as well as the development of press releases and public communication which convey pertinent information to the public.

The CONTRACTOR may be required to assist in the distribution of promotional materials and participate in promotional programs. For example, by providing staff to help table or perform special demonstration routes at community events such as parades and farmers’ markets. The CITY will reimburse CONTRACTOR’s costs for any hourly personnel assigned to CITY-requested outreach events. In addition, the CONTRACTOR customer service staff and Bus Operators may be expected to provide information to the public about SLO TRANSIT’s services, special promotional programs, service changes, etc. The CITY will coordinate with the CONTRACTOR to develop internal communications tools and will assist the CONTRACTOR in providing any necessary briefings to staff as necessary. The CONTRACTOR will be responsible for disseminating messages and information internally and ensuring staff familiarity.

The CITY will periodically require that the CONTRACTOR’s employees distribute to and/or collect information from passengers. In most instances, this will be service-related materials regarding detours, proposed route changes, and passenger surveys. The CONTRACTOR personnel will also be required to install interior advertisements and notices in various display locations on CITY buses. The CITY will provide specific instruction with the materials to be distributed and/or collected. All free ride or discount coupons associated with the promotion of a CITY approved event shall be honored by the CONTRACTOR.

2.6 Monitoring and Auditing
The CITY shall have the right to have authorized personnel board, at no cost to CITY, all buses utilized by CONTRACTOR during performance of service for monitoring purposes. In addition, the CITY reserves the right to monitor services in person or by making use of video surveillance and by auditing all records in connection with providing the public transit service, using hired personnel, without prior notification to the CONTRACTOR.

2.7 Vehicles, Fuel, Facilities, and Equipment
The CITY shall provide fixed-route vehicles (buses), and at its discretion, ancillary support vehicles for CONTRACTOR use. The CITY will also provide system support equipment, such as fare boxes, communication radios, an Auto Vehicle Locator (AVL) system, computer server, vehicle cameras, router/modems, limited computers, facility access control system, etc. The CITY will provide an Operation and Maintenance facility, public Transit Center, street furnishings (e.g. bus stop amenities) and some equipment (e.g. vehicle lifts) which the CITY has deemed prudent to provide. The provision for equipment does not include mechanic tools which the CONTRACTOR is responsible for providing.

The CITY retains the right to perform spot-checks on any of these without prior notice. The CITY must be provided with access to the facilities and vehicles 24 hours a day, 365 days a year. The CITY retains the right to acquire additional, replace existing, substitute existing or retire existing vehicles/equipment entirely without replacement; according to its own external and internal regulations, budgets, or as it deems necessary.

2.7.1 Vehicles
The CITY currently provides a fleet of twenty-one (21) vehicles. This includes fifteen (15) diesel fixed-route buses ranging from 30-40’ in length, two (2) battery electric fixed-route buses, one (1) double-decker diesel bus, one (1) gasoline 30’ Trolley, one (1) accessible minivan, and one (1) shop truck with utility bed. The CITY took delivery of six (6) additional battery electric buses in May 2025 and anticipates these vehicles entering revenue service before a new operation and maintenance services agreement is executed. These new vehicles will replace diesel-powered buses that have exceeded their useful life. See Appendix E – Fleet Roster – for more information. The CONTRACTOR shall be responsible for the upkeep of all vehicles to the satisfaction of the City. These vehicles will be leased out to the CONTRACTOR in the amount of $1.00 per vehicle per year and to be paid prior to the start of every fiscal year (July 1st).

2.7.2 Fuel
The CITY shall provide gasoline, diesel, and, in the case of battery electric vehicles, electricity for all CITY-owned fleet vehicles. The CITY shall provide the CONTRACTOR with fuel cards for use at an accessible fueling station.

2.7.3 Facilities
The CITY provides a public Transit Center, located adjacent to City Hall at 990 Palm Street and a Bus Operation and Maintenance Facility located at 29 Prado Road. The Operation and Maintenance Facility includes a bus wash facility as well as charging infrastructure necessary to support the operation of SLO TRANSIT’s fleet. See Appendix G – Transit Facilities Description – for more information.

The CITY shall be responsible for the following operation, maintenance, and upkeep items of the Operation and Maintenance Facility.

• Landscaping
• HVAC system
• Fire alarm systems
• Scheduled building repairs
• Security camera system
• Phone
• Internet for CITY-owned assets
• Electrical services (for both the facility and the charging infrastructure) • Pressure washing (Transit Center only excluding bus bays) • Bus wash facility repairs
• Backflow testing and repairs
• Future planned public restroom
All other items not listed (i.e. Water, wastewater, gas, internet for CONTRACTOR-owned assets, trash/recycling) shall be the responsibility of the CONTRACTOR.

The Operation and Maintenance Facility will be leased out to the CONTRACTOR in the amount of $1.00 per year and to be paid prior to the start of every fiscal year (July 1st).

2.7.4 Street Furnishings
The CITY operates approximately 162 individual bus stops used by SLO TRANSIT’s services. Of the 162 bus stops, 50 have shelters and benches, an additional 104 have benches, and 42 have solar lights either installed on signposts or within the shelters. All bus stops have one or more informational kiosks used to display route schedules, rider notices, and other transitrelated information. Several bus stops are served by both SLO TRANSIT and San Luis Obispo Regional Transit Authority (RTA) routes. Street furnishings for RTA services are limited to signs and informational kiosks. For more information on the CITY’s bus stop inventory, see the Bus Stop Inventory Dashboard.

The CITY shall purchase, as it deems necessary in its sole discretion, all street furnishings provided for the benefit of the public using the SLO TRANSIT system. Such furnishings shall include, but are not limited to: signs, signposts, schedule holders, solar lights, benches, and shelters. The CITY is also responsible for the programming and project management of capital projects for the improvement of bus stops. The CONTRACTOR shall be responsible for cleaning, maintenance, repair, and replacement of street furnishings as described in Subsection 3.3.7 of the Scope of Services.

2.7.5 Equipment
Where it has been deemed prudent, the CITY has provided some equipment, such as vehicle lifts, fare boxes, a forklift, etc. The CONTRACTOR shall assume all liability for said equipment and responsibility upon the date of Contract agreement. There is no cost associated with the use of CITY owned equipment but the CONTRACTOR is responsible for their regular maintenance upkeep and other needs to keep equipment in service. In addition, the

CONTRACTOR is responsible for replacement if damaged beyond repair at the determination of the CITY. See Appendix H for an inventory of City-Provided Equipment.

2.8 Federal Transit Administration Third-Party Contracting Provisions The CITY receives financial assistance through Federal Transit Administration (FTA) programs and, therefore, abides by all Third-Party Contracting Provisions (commonly referred to as Federal Clauses), the Master Agreement, and all pertinent FTA Circulars related to transit operation and maintenance and by extension, so must the CONTRACTOR. See Exhibit C to the draft Agreement (Appendix B) for a complete list of applicable Federal Transit Administration Third-Party Contracting Provisions.

2.9 Disadvantaged Business Enterprise Goal
Notice is hereby given that the CITY is a recipient of U.S. Department of Transportation (USDOT) funds through Federal Transit Administration’s (FTA) financial assistance programs. As a condition of receiving this assistance, The CITY must comply with the USDOT’s Disadvantaged Business Enterprise (DBE) program requirements in accordance with Title 49 Code of Federal Regulations (CFR) Part 26: “Participation by Disadvantaged Business Enterprises in Department of Transportation Financial Assistance Programs.”

3. Contractor Duties and Responsibilities
The CONTRACTOR shall perform the duties and accept the responsibilities set forth below in connection with its operation of SLO TRANSIT’s fixed-route system. The omission of a duty or responsibility herein below shall not relieve the CONTRACTOR of its obligation to perform such duty or accept such responsibility, so long as it is usual, customary, and generally accepted within the public transportation industry as an integral element of operating fixed-route services.

3.1 Policies and Procedures
The CONTRACTOR shall abide by CITY policies, procedures, and ordinances that do not contradict Federal, State, and Local laws and statutes. The CONTRACTOR shall abide by CONTRACTOR’s documented safety practices and procedures and ensure that all persons performing work required under this CONTRACT are made aware of these and that corrective action(s) is taken if/when they are not in compliance. The CONTRACTOR may establish its own additional internal policies and procedures as necessary to ensure safe and efficient operations. Any such internal policies and procedures must be consistent with applicable Federal, state, and local laws and policies, and a copy shall be provided to the CITY.

3.1.1 Stormwater Compliance – Industrial General Permit (IGP) CONTRACTOR shall comply with the statewide Industrial General Permit (IGP) and all requirements therein, such as sampling, monitoring, and implementation of best management practices (BMPs) to prevent and reduce pollutants from impairing stormwater.

Comply with all items outlined in the stormwater pollution prevention plan (SWPPP) developed as a requirement to comply with the IGP. Inspect and maintain the two stormwater clarifiers per the manufacturer’s recommendations. The CONTRACTOR shall immediately notify the CITY of any spills or leaks that enter the onsite storm drainage system.

3.1.2 Pretreatment Program
CONTRACTOR shall comply with all requirements of the Industrial User Permit issued to the facility by the CITY. The CONTRACTOR shall ensure that all onsite facility drains are protected to prevent unpermitted materials from entering the sanitary sewer system. The clarifier for the bus wash system shall be inspected and maintained to minimize pollutants from entering the sanitary sewer system. The CONTRACTOR shall immediately notify the CITY of any spills or leaks that enter the sanitary sewer.

3.2 Service Days, Hours, and Schedules
SLO TRANSIT services shall be operated in strict accordance with the operating days and hours, routes and schedules set forth by the CITY or any revisions thereto, and shall provide such service in a safe, professional, and courteous manner. See Appendix C for Route Schedules & Statistics.

3.2.1 Service Changes
At times, routes and schedules may need to be adjusted to reflect CITY growth, road conditions, operational functionality, changing rider needs, and/or changes to the CITY’s budget. The CITY will inform the CONTRACTOR of these changes as detailed in Subsection

2.3.1. The CONTRACTOR will provide personnel to assist in service change activities including, but not limited to, the following: new bus stop evaluations, identifying bus stop location changes, runtime evaluation, bus stop schedule information changes, painting red curb, rider alerts, passenger notifications, schedule deliveries, and other field work assistance necessary to implement route/schedule changes.

3.2.2 Holidays
Weekend service is provided on the following holidays:

New Year’s Day, Martin Luther King , Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Friday, Christmas Eve, and New Year’s Eve.

No service will be provided on Thanksgiving Day and Christmas Day.

See Appendix D – Service Schedules – for more information.

3.2.3 Declaration of Emergencies
The CONTRACTOR shall be aware of and make its employees aware that SLO TRANSIT fleet may be deployed and participate in responsive actions in the event of the declaration of an emergency. The CONTRACTOR shall make transportation and communication resources available to the maximum extent practical for emergency assistance. Although the CITY expects all reasonable cooperation during any emergencies or emergency response operations, the CONTRACTOR employees are not considered Disaster Service Workers under California Government Code Sections 3100 et seq. The CONTRACTOR shall be reimbursed in accordance with the normal agreed upon price formula or, if the normal method does not cover the types of emergency services involved, then on the basis of fair, equitable and prompt reimbursement of CONTRACTOR'S actual costs.

3.3 Maintenance and Cleaning of Vehicles, Facilities, Equipment, and Street Furnishings The CONTRACTOR shall be responsible for the maintenance of CITY provided vehicles, equipment, and street furnishings, in accordance with the respective manufacturer’s manuals and, for 29 Prado Road, the Facility Maintenance Program as defined in Section 3.3.1 below. The CONTRACTOR is also responsible for the maintenance, operation, and upkeep of the Operation and Maintenance Facility located at 29 Prado Road, except as specified in subsection 2.7.3 of this Agreement. Where manufacturer manuals are not available, the CONTRACTOR will create a maintenance schedule and submit it to the CITY for approval. A penalty may be assessed if it is deemed that the CONTRACTOR failed to do so, and as such, is responsible for the premature ruin of a facility, vehicle, equipment, and/or street furnishing. The penalty will reflect the cost to replace or repair the damaged asset that has occurred, as determined by the CITY.

Provided facilities, vehicles, equipment, and street furnishings are only for the public transit system purpose. Vehicles, facilities, equipment, and street furnishings cannot be used for any other purposes without express written consent from the CITY.

3.3.1 Facility Maintenance Program
The CONTRACTOR shall create and submit to the CITY for approval a Facility Maintenance Program specifying the designation of work, the method, degree, and frequency of work to satisfy requirements of detailed in this Scope of Services. The Facility Maintenance Program must include the operations buildings, bus wash facility, maintenance bays and all associated equipment, charging infrastructure, and any other assets located at 29 Prado Road. At a minimum the Operation and Maintenance Facility must be maintained, secured, safely operated, and accessible at all times. Failure to comply with the approved Facility Maintenance Program is subject to Penalties (Liquidated Damages) as described in Appendix J.

3.3.1.1 Spill Containment Plan and Clean-up
The CONTRACTOR shall create and submit to the CITY for approval a Spill Containment Plan.

This plan will address how spills of vehicles fluids will be mitigated, managed, and addressed. The CONTRACTOR shall also have spill containment kit(s) with proper personal protective equipment, clean-up equipment, and materials necessary to address such spills should they occur. The CITY is to be notified in writing of all spills within twenty-four (24) hours of the event. Since incidental vehicle fluid leakage is typical in any transit operation, the CONTRACTOR shall also once a year have bus bays at the Transit Center and at the Operations and Maintenance Facility steam cleaned to reduce the risk of run-off.

3.3.2 Facility – Interior Cleaning
The CONTRACTOR shall be solely responsible for janitorial services to the building and grounds of the Operations and Maintenance Facility, either directly or by subcontracting.

Facility cleaning will be done, at a minimum, on a weekly basis and include, but not be limited to the activities of vacuuming, mopping, dusting, window cleaning, emptying the trash, spot cleaning, and restroom cleaning. Failure to provide adequate cleanliness is subject to

Penalties (Liquidated Damages) as described in Appendix J. If major repairs are required, the CONTRACTOR shall notify the CITY immediately in writing.

3.3.3 Facility – Exterior Cleaning
The CONTRACTOR shall be solely responsible for cleaning of the exterior of the Operations and Maintenance Facility. Exterior facility cleaning will be done, at a minimum, on a monthly basis and shall include, but not limited to organizing, sweeping, and picking up the trash around the exterior of the entire facility, either by performing the tasks directly or by subcontracting. Spills must be addressed immediately. Failure to provide adequate cleanliness is subject to Penalties (Liquidated Damages) as described in Appendix J. If major repairs are required, the CONTRACTOR shall notify the CITY immediately in writing.

3.3.4 Vehicles – Interior Cleaning
The interior of all vehicles shall be kept free of litter and debris to the maximum practicable extent throughout the operating day. Vehicles shall be swept, mopped, dusted, and wiped daily. During the daily interior cleaning process, all foreign matter such as gum, grease, dirt, and graffiti shall be removed from interior surfaces, including but not limited to interior panels, windows, seats, and upholstery. Failure to provide adequate cleanliness is subject to Penalties (Liquidated Damages) as described in Appendix J.

All graffiti and dirt on the seats, interior panels, and windows must be removed within twenty-four (24) hours. Any damage to seat upholstery shall be repaired within twenty-four (24) hours upon discovery. The interiors of all vehicles shall be thoroughly cleaned at least twice per week, including all windows, seats, floor, stanchions, and grab rails. Ceilings and walls shall be thoroughly cleaned and seat upholstery steam cleaned at least once per month, or more often as necessary.

3.3.5 Vehicles – Exterior Cleaning
The CONTRACTOR shall remove all graffiti, dirt and/or other marks on the vehicle exterior within twenty-four (24) hours of discovery. Exteriors of all vehicles shall be washed as required to maintain a clean, inviting appearance and in no event less than once per week unless otherwise indicated by the CITY, as in the case of drought conditions. Exterior washing shall include the vehicle body, all windows, and wheels. Rubber or vinyl exterior components such as tires, bumper fascia, fender skirts and door edge guards shall be cleaned and treated with a preservative at least once per month, or as necessary to maintain an attractive appearance. Failure to provide adequate cleanliness is subject to Penalties (Liquidated Damages) as described in Appendix J.

3.3.5 Recordation and Spot Checks
The CONTRACTOR shall maintain an up-to-date record of all washings and cleanings. Said record shall be provided to the CITY upon request. A vehicle may be removed from service by the CITY for unacceptable appearance, and the CONTRACTOR shall be subject to penalties.

The CONTRACTOR shall be subject to random spot checks where a CITY staff member checks a sample of vehicles. This check will look for general cleanliness, graffiti, wheelchair lift operation, seat conditions, mechanical operations, mechanical conditions, and any other