RESOLUTION NO. 2024-9302
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARCOS AUTHORIZING A BUDGET AMENDMENT TO THE FISCAL YEAR 2023-24 BUDGET FOR THE APPROPRIATION OF ADDITIONAL FUNDS AND DELEGATING TO AND AUTHORIZING THE CITY MANAGER TO EXECUTE FINAL CLOSE-OUT DOCUMENTATION, CONTRACT AMENDMENTS, AND FURTHER AUTHORIZING THE CITY MANAGER TO MODIFY THE BUDGETS OF THE CREEK INFRASTRUCTURE PROJECT (CIP# 88263, 88264, 88265, 88505, 88507, 88529) WITHIN COUNCIL APPROVED APPROPRIATIONS Whereas, the Creek Infrastructure Project is a combined construction of six individually budgeted projects within the Capital Improvement Program (CIP) budget as identified by project numbers 88263, 88264, 88265, 88505, 88507, and 88529 (cumulatively, “Project”); and Whereas, the construction phase of work for the Project is nearing completion; and WHEREAS, close-out of the Project will necessitate appropriate audits and execution of close-out documentation; and, WHEREAS, delays to the Project have necessitated the ongoing use of consulting services for construction management, environmental monitoring, and project management with 4Leaf Inc., Dudek, and Villa Civil, respectively; and, WHEREAS, the City’s Administrative Budget Amendment and Transfer Policy authorizes the City Manager to approve CIP Budget Transfer from one CIP Project to another CIP Project which does not affect the prior Council approved budget for either CIP project; and, WHEREAS, the City desires to streamline the budget management of the Project to facilitate and align with close-out and post-construction activities; and, WHEREAS, construction management, environmental monitoring, and project management services are also needed for post-construction activities; and, WHEREAS, additional appropriations are estimated to be needed for the upcoming 5-year period of post-construction activities, including compliance with regulatory permits.
NOW, THEREFORE, BE IT RESOLVED AS FOLLOWS:
The City Council delegates to and authorizes the City Manager to negotiate, finalize, and execute amendments to the Consultant agreements with 4Leaf Inc, Dudek, and Villa Civil, in an amount not to exceed $2 million cumulatively.
The City Manager is also delegated the authority to execute any necessary close-out documentation related to the Project.
The City Council further delegates authority to the City Manager to execute budget amendments relating to the Project and its six components as a single capital project subject to the following restrictions:
No amendment shall result in a net change (positive or negative) to the overall Project appropriations.
There will be continued adherence to any other Administrative policy or policies not in conflict with this Resolution and in place for the management of CIP budgets.
The City Council authorizes the appropriation of $6.1M amending the Fiscal Year 2023-24 through Fiscal Year 2027-28 Capital Improvement Program Budget for project numbers 88263, 88264, 88265, and 88529, as set forth in the Budget Sheets for such project numbers which are attached hereto and incorporated herein by this reference as though fully set forth at this point.
PASSED, APPROVED, and ADOPTED by the City Council of the City of San Marcos, California, this 11th day of June 2024, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
Rebecca D. Jones, Mayor
City of San Marcos
ATTEST:
Phillip Scollick, City Clerk
City of San Marcos
Resolution 2024-9302