CITY OF SAN MARINO
CITY COUNCIL AGENDA
Susan Jakubowski, Mayor www.cityofsanmarino.org
Steve Talt, Vice Mayor (626) 300-0700 Phone
Steven W. Huang, DDS, Council Member (626) 300-0709 Fax Gretchen Shepherd Romey, Council Member City Hall Council Chamber Ken Ude, Council Member 2200 Huntington Drive
Marcella Marlowe, Ph.D., City Manager San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, JANUARY 12, 2022 AT 6:00 P.M.
SAN MARINO CENTER
1800 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
PURSUANT TO ASSEMBLY BILL 361 (AB 361)
Members of the City Council may teleconference into the meeting without noticing each teleconference location from which a member will be participating in a public meeting.
CORONAVIRUS DISEASE (COVID-19) ADVISORY
To protect both staff, our constituents, and elected officials, members of the public must follow the State and County Health Department’s current Health Officer Orders, which require wearing a mask indoors. Given the seriousness of COVID-19, you are encouraged to watch or listen to the meeting from home, or provide input electronically, if you do not feel comfortable attending in person.
CITY COUNCIL AGENDA – JANUARY 12, 2022 PAGE 2 OF 6
How to view or listen to the meeting from home:
1) Via Computer for Video Streaming:
Website: https://us02web.zoom.us/j/86229319876
Meeting ID: 862 2931 9876
2) Via Phone for Audio Only:
Phone Number: (669) 900-9128
Meeting ID: 862 2931 9876
How to offer public comment from home:
1) Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment. Lengthy public comment may be summarized in the interest of time. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.
2) Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER’S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
CITY COUNCIL AGENDA – JANUARY 12, 2022 PAGE 3 OF 6
MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read.
However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.
CONTINUED BUSINESS
1. UPDATE ON THE SAN MARINO CENTER IMPROVEMENT PROJECT
INCLUDING ENVIRONMENTAL IMPACT REPORT SCOPING SESSION
Recommendation: Staff recommends that the City Council receive and file the status update on the San Marino Center Renovation Project.
NEW BUSINESS
2. ADOPTION OF RESOLUTION NO. R-22-02, ACCEPTING THE ADVISORY
RECOMMENDATION OF THE ARBITRATOR REGARDING A MANDATORY
VACCINE MANDATE FOR EMPLOYEES REPRESENTED BY THE SAN
MARINO POLICE OFFICERS ASSOCIATION (“SMPOA”)
Recommendation: Staff recommends that the City Council adopt Resolution No. R-22-02, Accepting the Advisory Recommendation of the Arbitrator Regarding a Mandatory Vaccine Mandate for Employees Represented by the San Marino Police Officers Association.
CONSENT CALENDAR
3. RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR DECEMBER 2021
Recommendation: Staff recommends that the City Council receive and file the Monthly Disbursements Report for the month of December 2021.
4. RECEIVE AND FILE CASH AND INVESTMENT REPORT FOR NOVEMBER 2021
Recommendation: Staff recommends that the City Council receive and file the Cash and Investment Report for the month of November 2021.
CITY COUNCIL AGENDA – JANUARY 12, 2022 PAGE 4 OF 6
5. APPROVAL OF MINUTES
Recommendation: Staff recommends that the City Council approve the special meeting of December 8, 2021, the regular meeting of December 8, 2021, the special closed session meeting of December 15, 2021, and the special meeting of December 15, 2021.
6. ADOPTION OF RESOLUTION NO. R-22-01 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 361
Recommendation: Staff recommends that the City Council adopt Resolution No. R-22-01 reauthorizing the City Council and the City’s Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 361.
7. UPDATE ON CITY RESPONSE TO THE COVID-19 PANDEMIC
Recommendation: Staff recommends that the City Council receive and file the January 12, 2022 report on the City’s response to the COVID-19 Pandemic.
8. APPROVAL OF ORDINANCE NO. O-21-1386 (SECOND READING) Recommendation: Staff recommends that the City Council waive full reading and adopt Ordinance No. O-21-1386, an Ordinance of the City Council of San Marino, California adding Section 23.02.33 to the San Marino Municipal Code to provide for regulations concerning two-unit residential developments in single family residential zones, amending Section
23.02.01 making two-unit residential developments and urban lot splits permitted uses in single-family residential zones, adding Article 06 to Chapter 22 of the San Marino Municipal Code to provide regulations concerning urban lot split subdivisions in single-family residential zones, and adding Section 23.03.10 to provide for objective design standards in the C-1 Zone.
9. APPROVAL OF CONTRACT EXTENSION FOR IT
CONSULTING/MANAGEMENT SERVICES WITH INTELESYS
Recommendation: Staff recommends that the City Council authorize the City Manager to execute the extension of the professional services agreement with Intelesys for the City’s IT Management Services for one year.
10.APPROVAL OF FRANCHISE TAX BOARD DATA SHARING AGREEMENT Recommendation: Staff recommends that the City Council approve the Franchise Tax Board Data Sharing Agreement and direct the City Manager to execute the agreement.
11. ACCEPTANCE OF DONATION FROM THE SAN MARINO POLICE
FOUNDATION
Recommendation: Staff recommends that the City Council accept the donation of $5,250 from the San Marino Police Foundation; approve the fiscal year 2021-2022 revenue budget amendment of $5,250 in the Donations Fund (Acct. 281-30-3601-0000: Police Donations Received); and approve the fiscal year 2021-2022 expense budget amendment of $5,250 in the Donations Fund (Acct. 281-30-4399-0000: Non-Capitalized Equipment.
CITY COUNCIL AGENDA – JANUARY 12, 2022 PAGE 5 OF 6
12. ACCEPTANCE OF DONATION FROM NANCY HOFFMAN
Recommendation: Staff recommends that the City Council accept the donation of the crossbow picture from Ms. Nancy Hoffman.
13. APPROVAL OF NOTICE OF COMPLETION FOR YEAR 4 OF THE MULTIYEAR SIDEWALK REPLACEMENT PROGRAM PROJECT NO. 18-9272 Recommendation: Staff recommends that the City Council accept Year 4 of the Multi-Year Sidewalk Replacement Program Project No. 18-9272 performed by FS Contractors, Inc., as complete and authorize the City Clerk to file the Notice of Completion.
14. AWARD OF A PROFESSIONAL DESIGN SERVICES AGREEMENT IN THE AMOUNT OF $264,606 TO DUDEK OF ENCINITAS FOR LACY PARK BOX CULVERT REPLACEMENT PROJECT NO. 21-8024 AND APPROPRIATING FUNDING IN THE AMOUNT OF $59,606 FROM THE CAPITAL
IMPROVEMENT FUND RESERVES FOR THE WORK
Recommendation: Staff recommends that the City Council award a professional design services agreement in the amount of $264,606, including Task 6.1 Landscaping Field Support, to Dudek of Encinitas, California, which is attached as Attachment 1 to the staff report, for the preparation of plans, specifications, and cost estimates for the Lacy Park Box Culvert Replacement Project No. 21-8024, authorize the City Manager to execute the agreement on behalf of the City, appropriate $59,606 to account 394-46-4600-8024 (Culvert Replacement Program) from the capital reserves balance, and authorize the Director of Parks and Public Works to issue design change orders not to exceed $5,000.
15. APPROVAL OF CITY COUNCIL DELEGATE AND ALTERNATE LIST FOR 2022
Recommendation: Staff recommends that the City Council approve the Council List of Delegates and Alternates to agency boards, commissions, and City activities for 2022.
16. APPROVAL OF PURCHASE OF AUTOMATED LICENSE PLATE READERS THROUGH VIGILANT SOLUTIONS, LLC USING 2019 STATE HOMELAND
SECURITY PROGRAM GRANT FUNDS
Recommendation: Staff recommends that the City Council authorize the purchase of six ALPR cameras with 5 years of data hosting from Vigilant Solutions, LLC offered through the reimbursable State of California FY2019 Homeland Security Grant Program (SHSGP) in an amount not to exceed $51,789.
CITY COUNCIL AGENDA – JANUARY 12, 2022 PAGE 6 OF 6
17. APPROVAL OF PURCHASE OF LAW ENFORCEMENT EQUIPMENT USING CITIZENS’ OPTION FOR PUBLIC SAFETY (COPS) FUND MONIES
Recommendation: Staff recommends that the City Council approve the purchase of the law enforcement equipment detailed in the staff report, and appropriate $21,867.58 from the COPS Grant Fund to account 233-30-4399-0000 (Non-Capitalized Equipment) for such equipment.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Dated: January 7, 2022 CHRISTINA BAKER
Posted: January 7, 2022 CITY CLERK