MINUTES
REGULAR MEETING
OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, JANUARY 12, 2022 AT 6:00 P.M.
SAN MARINO CENTER
CALL TO ORDER: Mayor Jakubowski called the regular meeting to order at 6:00 p.m. in the San Marino Center, located at 1800 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE: Mayor Jakubowski led the Pledge of Allegiance.
ROLL CALL: PRESENT: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
None
MOTION TO WAIVE FURTHER READINGS
Council Member Ude moved, seconded by Council Member Huang, to waive the reading of the entire text of the ordinances or resolutions.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES:
ABSTAIN:
ABSENT: None
Mayor Jakubowski pulled Item 2 up to be heard before Item I.
NEW BUSINESS
2. ADOPTION OF RESOLUTION NO. R-22-02, ACCEPTING THE ADVISORY
RECOMMENDATION OF THE ARBITRATOR REGARDING A MANDATORY
VACCINE MANDATE FOR EMPLOYEES REPRESENTED BY THE SAN
MARINO POLICE OFFICERS ASSOCIATION ("SMPOA")
Labor Counsel Filarsky presented the staff report.
The following person(s) provided comment:
None
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JANUARY 12, 2022 PAGE 2 OF 6
Vice Mayor Talt moved, seconded by Council Member Ude, to adopt Resolution No. R-22- 12, Accepting the Advisory Recommendation of the Arbitrator Regarding a Mandatory /accine Mandate for Employees Represented by the San Marino Police Officers Association Motion passed by the following vote:
AYES: Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: Council Member Huang
ABSENT: None
CONTINUED BUSINESS
I. UPDATE ON THE SAN MARINO CENTER IMPROVEMENT PROJECT
INCLUDING ENVIRONMENTAL IMPACT REPORT SCOPING SESSION
Interim Community Development Director Hamilton presented the staff report.
The following person(s) provided comment:
Jennifer Giles
Raymond Cheng
' Ray Quan
John Chou
Marilyn Peck
Shelley Boyle
Christa Lakon
Council Member Ude moved, seconded by Vice Mayor Talt, to receive and file the status update on the San Marino Center Renovation Project, and direct staff to bring back a contract amendment with Crane Architectural Group to the next City Council meeting.
Motion passed by the following vote:
AYES: Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski NOES: Council Member Huang and Council Member Shepherd Romey ABSTAIN: None
ABSENT: None
CONSENT CALENDAR
Mayor Jakubowski pulled Item 8 from the consent calendar due to requests for public comment on the item.
Council Member Shepherd Romey requested Item 13 be pulled from the consent calendar.
CITY COUNCIL MINUTES REGULAR MEETING
JANUARY 12, 2022 PAGE 3 OF 6
Council Member Huang moved, seconded by Mayor Jakubowski, to approve Items 3 through 7, 9 through 12, and 14 through 17 of the consent calendar.
Motion passed by the following vote for Items 3 through 7, 9 through 12, 14, 16 and 17:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
Motion passed by the following vote for Item 15:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, and Mayor lakubowski
NOES: Vice Mayor Talt
ABSTAIN:
ABSENT:
3. RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR DECEMBER 2021
The City Council received and filed the Monthly Disbursements Report for the month of December 202l.
4. RECEIVE AND FILE CASH AND INVESTMENT REPORT FOR NOVEMBER 2021
The City Council received and filed the Cash and Investment Report for the month of November 202l.
5. APPROVAL OF MINUTES
The City Council approved the minutes of the special meeting of December 8, 2021, the regular meeting of December 8, 202l, the special closed session meeting of December 15, 2021, and the special meeting of December 15, 2021.
6. ADOPTION OF RESOLUTION NO. R-22-0I TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 36l
The City Council adopted Resolution No. R-22-01 re-authorizing the City Council and the City's Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 36l.
7. UPDATE ON CITY RESPONSE TO THE COVID-19 PANDEMIC
The City Council received and filed the January 12, 2022 report on the City's response to the COVID-19 Pandemic.
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JANUARY 12, 2022 PAGE 4 OF 6
9. APPROVAL CONTRACT EXTENSION FOR IT
CONSULTING/MANAGEMENT SERVICES WITH INTELESYS
The City Counce nutried is Try Manage to oxcute in exercis of the rodesional
10. APPROVAL OF FRANCHISE TAX BOARD DATA SHARING AGREEMENT The City Council approved the Franchise Tax Board Data Sharing Agreement and directed the City Manager to execute the agreement.
II. ACCEPTANCE OF DONATION FROM THE SAN MARINO POLICE
FOUNDATION
The City Council accepted the donation of $5,250 from the San Marino Police Foundation; approved the fiscal year 2021-2022 revenue budget amendment of $5,250 in the Donations Fund (Acct. 281-30-360I-0000: Police Donations Received); and approved the fiscal year 2021-2022 expense budget amendment of $5,250 in the Donations Fund (Acct: 281-30-4399- 0000: Non-Capitalized Equipment).
12. ACCEPTANCE OF DONATION FROM NANCY HOFFMAN
The City Council accepted the donation of the crossbow picture from Ms. Nancy Hoffman.
14. AWARD OF A PROFESSIONAL DESIGN SERVICES AGREEMENT IN THE AMOUNT OF $264,606 TO DUDEK OF ENCINITAS FOR LACY PARK BOX CULVERT REPLACEMENT PROJECT NO. 21-8024 AND APPROPRIATING FUNDING IN THE AMOUNT OF $59,606 FROM THE CAPITAL
IMPROVEMENT FUND RESERVES FOR THE WORK
The City Council awarded a professional design services agreement in the amount of $264,606, including Task 6.l Landscaping Field Support, to Dudek of Encinitas, California, which is attached as Attachment | to the staff report, for the preparation of plans, specifications, and cost estimates for the Lacy Park Box Culvert Replacement Project No. 21- appropriated 359,606 to acMan 9-48-4600-40 4 agree Repared of ahe cig the capital reserves balance, and authorized the Director of Parks and Public Works to issue
15. APPROVAL OF CITY COUNCIL DELEGATE AND ALTERNATE LIST FOR 2022
The City Council approved the Council List of Delegates and Alternates to agency boards, commissions, and City activities for 2022.
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JANUARY 12, 2022 PAGE 5 OF 6
16. APPROVAL OF PURCHASE OF AUTOMATED LICENSE PLATE READERS THROUGH VIGILANT SOLUTIONS, LLC USING 2019 STATE HOMELAND
SECURITY PROGRAM GRANT FUNDS
The City Council authorized the purchase of six ALPR cameras with 5 years of data hosting from Vigilant Solutions, LLC offered through the reimbursable State of California FY 2019 Homeland Security Grant Program (SHSGP) in an amount not to exceed $51,789.
17. APPROVAL OF PURCHASE OF LAW ENFORCEMENT EQUIPMENT USING
CITIZENS' OPTION FOR PUBLIC SAFETY (COPS) FUND MONIES
The City Council approved the purchase of the law enforcement equipment detailed in the staff report, and appropriated $21,867.58 from the COPS Grant Fund to account 233-30- 4399-0000 (Non-Capitalized Equipment) for such equipment.
PULLED CONSENT CALENDAR ITEMS
8. APPROVAL OF ORDINANCE NO. O-21-1386 (SECOND READING) The following person(s) provided comment:
- Rian Barrett
- Adam Bray-Ali
Council Member Shepherd Romey moved, seconded by Council Member Ude, to waive full amending Section 23.02.01 making two-unit residential developments and urban lot splits permitted uses in single-family residential zones, adding Article 06 to Chapter 22 of the San Marino Municipal Code to provide regulations concerning urban lot split subdivisions in single- family residential zones, and adding Section 23.03.10 to provide for objective design standards in the C-l Zone.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
I3. APPROVAL OF NOTICE OF COMPLETION FOR YEAR 4 OF THE MULTI- SIDEWALK REPLACEMENT PROGRAM PROJECT NO. 18-9272
Following discussion, Council Member Shepherd Romey moved, seconded by Council Member Ude, to accept Year 4 of the Multi-Year Sidewalk Replacement Program Project No. 18-9272 performed by FS Contractors, Inc., as complete and authorize the City Clerk to file the Notice of Completion.
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JANUARY 12, 2022 PAGE 6 OF 6
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
The following person(s) provided written communications or public writings:
- None
PUBLIC COMMENTS
The following person(s) provided comment:
- None
FUTURE AGENDA ITEMS
The following items) were requested:
- Drought provisions and restrictions information
ADJOURNMENT
Mayor Jakubowski adjourned the meeting at 7:43 p.m.
CITY CLERK