CITY OF SAN MARINO
CITY COUNCIL AGENDA
Susan Jakubowski, Mayor www.cityofsanmarino.org
Steve Talt, Vice Mayor (626) 300-0700 Phone
Steven W. Huang, DDS, Council Member (626) 300-0709 Fax Gretchen Shepherd Romey, Council Member City Hall Council Chamber Ken Ude, Council Member 2200 Huntington Drive
Marcella Marlowe, Ph.D., City Manager San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, MARCH 9, 2022 AT 6:00 P.M.
SAN MARINO CENTER
1800 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
PURSUANT TO ASSEMBLY BILL 361 (AB 361)
Members of the City Council may teleconference into the meeting without noticing each teleconference location from which a member will be participating in a public meeting.
CORONAVIRUS DISEASE (COVID-19) ADVISORY
To protect both staff, our constituents, and elected officials, members of the public must follow the State and County Health Department’s current Health Officer Orders, which require wearing a mask indoors. Given the seriousness of COVID-19, you are encouraged to watch or listen to the meeting from home, or provide input electronically, if you do not feel comfortable attending in person.
CITY COUNCIL AGENDA – MARCH 9, 2022 PAGE 2 OF 6
How to view or listen to the meeting from home:
1) Via Computer for Video Streaming:
Website: https://us02web.zoom.us/j/89654580287
Meeting ID: 896 5458 0287
2) Via Phone for Audio Only:
Phone Number: (669) 900-9128
Meeting ID: 896 5458 0287
How to offer public comment from home:
1) Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment. Lengthy public comment may be summarized in the interest of time. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.
2) Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER’S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
CITY COUNCIL AGENDA – MARCH 9, 2022 PAGE 3 OF 6
MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read.
However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.
PRESENTATION
1. PRESENTATION OF PROCLAMATION FOR NATIONAL LIBRARY WEEK 2022
2. PRESENTATION FROM GREATER LOS ANGELES COUNTY VECTOR
CONTROL DISTRICT REPRESENTATIVES
NEW BUSINESS
3. AWARD OF A PROFESSIONAL ARCHITECTURAL SERVICES AGREEMENT IN THE AMOUNT OF $121,643 TO DEWBERRY ARCHITECTS, INC., FOR
POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY PROJECT NO. 21-30-1001
Recommendation: Staff recommends that the City Council award a professional architectural services agreement in the amount of $121,643 to Dewberry Architects, Inc., which is attached as Attachment 1 to the staff report, for the San Marino Police Department’s Space Utilization and Needs Assessment Study Project No. 21-30-1001, and authorize the City Manager to execute the agreement on behalf of the City.
4. APPROVAL OF ORDINANCE NO. O-22-1387 (FIRST READING) AMENDING
THE CITY CODE TO ALIGN BOARD AND COMMISSION TERM START
DATES, DISSOLVE THE RECREATION COMMISSION, AND ADJUST BOARD
AND COMMISSION MEETING DATES AND TIMES
Recommendation: Staff recommends that the City Council waive full reading and introduce for first reading by title only, Ordinance No. O-22-1387 an Ordinance of the City Council of the City of San Marino Amending the City Code to Align Board and Commission Term Start Dates, Decommission the Recreation Commission, and Adjust Board and Commission Meeting Times.
CITY COUNCIL AGENDA – MARCH 9, 2022 PAGE 4 OF 6
CONSENT CALENDAR
5. RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR FEBRUARY 2022
Recommendation: Staff recommends that the City Council receive and file the Monthly Disbursements Report for the month of February 2022.
6. RECEIVE AND FILE CASH AND INVESTMENT REPORT FOR JANUARY 2022 Recommendation: Staff recommends that the City Council receive and file the Cash and Investment Report for the month of January 2022.
7. APPROVAL OF MINUTES
Recommendation: Staff recommends that the City Council approve the special meeting of February 9, 2022, the regular meeting of February 9, 2022, and the adjourned regular meeting and special meeting of February 25, 2022.
8. ADOPTION OF RESOLUTION NO. R-22-09 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 361
Recommendation: Staff recommends that the City Council adopt Resolution No. R-22-09 reauthorizing the City Council and the City’s Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 361.
9. UPDATE ON CITY RESPONSE TO THE COVID-19 PANDEMIC
Recommendation: Staff recommends that the City Council receive and file the March 9, 2022 report on the City’s response to the COVID-19 Pandemic.
10.AUTHORIZE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH
SAN MARINO UNIFIED SCHOOL DISTRICT FOR LIBRARY SERVICES Recommendation: Staff recommends that the City Council approve the agreement between the San Marino Unified School District and the City of San Marino for professional library services, and authorize the City Manager to execute an agreement on behalf of the City.
11.ACCEPTANCE OF DONATIONS TO THE POLICE AND FIRE DEPARTMENTS
FROM THE CHINESE CLUB OF SAN MARINO
Recommendation: Staff recommends that the City Council (1) accept the donation of $20,000 from the Chinese Club of San Marino; (2) approve the fiscal year 2021-2022 revenue budget amendment of $10,000 in the Donations Fund (Acct. 281-30-3601-0000: Police Donations Received); and (3) approve the fiscal year 2021-2022 revenue budget amendment of $10,000 in the Donations Fund (Acct. 281-34-3601-0000: Fire Donations Received).
CITY COUNCIL AGENDA – MARCH 9, 2022 PAGE 5 OF 6
12. APPROVAL OF THE INSTALLATION OF SAN MARINO SCHOOLS
FOUNDATION STREET POLE BANNERS
Recommendation: Staff recommends that the City Council approve a request from the San Marino Schools Foundation (SMSF) that is in accordance with Resolution No. R-14-22 for the installation and display of banners between April 1 through June 15, 2022, subject to reimbursement of one-half of the installation costs by SMSF.
13. APPROVAL OF AN AGREEMENT TO PROCURE AUTOMATED LICENSE PLATE READER CAMERAS FROM FLOCK GROUP INC. IN AN AMOUNT NOT TO EXCEED $24,750, AND TO WAIVE BIDDER REQUIREMENTS PER SMCC 02.06.05.B.2B
Recommendation: Staff recommends that the City Council approve and authorize the City Manager to enter into an agreement with Flock Group Inc. for the procurement and installation of nine automated license plate reader cameras not to exceed $24,750.
14. APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF SAN MARINO AND CROSSROADS SOFTWARE, INC. FOR ELECTRONIC CITATION AND
CRASH REPORTING SOFTWARE
Recommendation: Staff recommends that the City Council authorize the City Manager to enter into an agreement with Crossroads Software, Inc. for electronic citation and crash reporting software in the amount of $65,300, the purchase of mobile printers from MSA Systems Inc., in the amount of $7,081, and the purchase of cellular phones from AT&T.
15. DIRECTION TO STAFF TO PREPARE VACANCY TAX BALLOT MEASURE Recommendation: Staff recommends that the City Council direct the City Attorney’s office to draft a vacant property tax ballot measure, working with the Legal/Legislative liaisons, and return with same for Council consideration at a future Council meeting.
16. APPROVAL OF A REQUEST FOR THE WAIVING OF ENTRANCE FEES AND OPENING LACY PARK EARLY ON APRIL 17, 2022, FOR SAN MARINO
COMMUNITY CHURCH SUNRISE SERVICE SPECIAL EVENT
Recommendation: Staff recommends that the City Council waive entry fees to Lacy Park associated with the San Marino Community Church Sunday Easter Sunrise Service event.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
CITY COUNCIL AGENDA – MARCH 9, 2022 PAGE 6 OF 6
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Dated: March 4, 2022 CHRISTINA BAKER
Posted: March 4, 2022 CITY CLERK