MINUTES
REGULAR MEETING
OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, MARCH 9, 2022 AT 6:00 P.M.
SAN MARINO CENTER
CALL TO ORDER: Mayor Jakubowski called the regular meeting to order at 6:00 p.m. in the San Marino Center, located at 1800 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE: Mayor Jakubowski led the Pledge of Allegiance.
ROLL CALL: PRESENT: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
None
MOTION TO WAIVE FURTHER READINGS
Vice Mayor Talt moved, seconded by Council Member Huang, to waive the reading of the entire text of the ordinances or resolutions.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
PRESENTATION
I. PRESENTATION OF PROCLAMATION FOR NATIONAL LIBRARY WEEK 2022
Mayor Jakubowski presented a proclamation to City Librarian Linda Vera in honor of National Library Week 2022.
2. PRESENTATION FROM GREATER LOS ANGELES COUNTY VECTOR
CONTROL DISTRICT REPRESENTATIVES
Scott Kwong, the City of San Marino's representative to the Greater Los Angeles County Vector Control District, and the Vector Control District's Director of Communications Mary-Joy Coburn gave a presentation regarding mosquitoes in San Marino and the work the Vector Control District does in San Marino.
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MARCH 9, 2022 PAGE 2 OF 5
NEW BUSINESS
3. AWARD OF A PROFESSIONAL ARCHITECTURAL SERVICES AGREEMENT IN THE AMOUNT OF $121,643 TO DEWBERRY ARCHITECTS, INC., FOR
POLICE DEPARTMENT SPACE UTILIZATION AND NEEDS ASSESSMENT STUDY PROJECT NO. 21-30-1001
Parks and Public Works Director Throne presented the staff report.
The following person(s) provided comment:
None
Vice Mayor Talt moved, seconded by Council Member Ude, to award a professional architectural services agreement in the amount of $121,643 to Dewberry Architects, Inc vhich is attached as Attachment I to the staff report, for the San Marino Police Department' Space Utilization and Needs Assessment Study Project No. 21-30-1001, and authorize the City Manager to execute the agreement on behalf of the City.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
4. APPROVAL OF ORDINANCE NO. O-22-I387 (FIRST READING) AMENDING
THE CITY CODE TO ALIGN BOARD AND COMMISSION TERM START
DATES, DISSOLVE THE RECREATION COMMISSION, AND ADJUST BOARD
AND COMMISSION MEETING DATES AND TIMES
City Clerk Baker presented the staff report.
The following person(s) provided comment:
None
Council Member Ude moved, seconded by Vice Mayor Talt, to waive full reading and introduce for first reading, with the removal of the dissolving of the Recreation Commission, Marine Ame Originancy Code 10 fign oard and of the Sion Tri or the e Sap Board and Commission Meeting Times, and Eliminate the Alternates for the Public Safety Commission and Library Board of Trustees.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
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MARCH 9, 2022 PAGE 3 OF 5
ABSENT: None
CONSENT CALENDAR
Mayor Jakubowski requested Item 10 be pulled from the consent calendar.
Council Member Ude moved, seconded by Council Member Huang, to approve Items 5 through 9, and || through 16 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
5. RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR FEBRUARY 2022
The City Council received and filed the Monthly Disbursements Report for the month of February 2022.
6. RECEIVE AND FILE CASH AND INVESTMENT REPORT FOR JANUARY 2022 The City Council received and filed the Cash and Investment Report for the month of December 2022.
7. APPROVAL OF MINUTES
The City Council approved the minutes of the special meeting of February 9, 2022, the regular meeting of February 9, 2022, and the adjourned regular meeting and special meeting of February 25, 2022.
8. ADOPTION OF RESOLUTION NO. R-22-09 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 36l
The City Council adopted Resolution No. R-22-09 re-authorizing the City Council and the City's Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 36l.
9. UPDATE ON CITY RESPONSE TO THE COVID-19 PANDEMIC
The City Council received and filed the March 9, 2022 report on the City's response to the COVID-19 Pandemic.
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II. ACCEPTANCE OF DONATIONS TO THE POLICE AND FIRE DEPARTMENTS
FROM THE CHINESE CLUB OF SAN MARINO
The City Council (I) accepted the donation of $20,000 from the Chinese Club of San Marino; (2) approved the fiscal year 2021-2022 revenue budget amendment of $10,000 in the Donations Fund (Acct. 281-30-3601-0000; Police Donations Received); and (3) approved the fiscal year 2021-2022 revenue budget amendment of $10,000 in the Donations Fund (Acct. 281-34-3601-0000; Fire Donations Received).
12. APPROVAL OF THE INSTALLATION OF SAN MARINO SCHOOLS
FOUNDATION STREET POLE BANNERS
The City Council approved a request from the San Marino Schools Foundation (SMSF) that is in accordance with Resolution No. R-l4-22 for the installation and display of banners between April | through June 15, 2022, subject to reimbursement of one-half of the installation costs by SMSF.
13. APPROVAL OF AN AGREEMENT TO PROCURE AUTOMATED LICENSE PLATE READER CAMERAS FROM FLOCK GROUP INC. IN AN AMOUNT NOT TO EXCEED $24,750, AND TO WAIVE BIDDER REQUIREMENTS PER SMCC 02.06.05.B.2B
The City Council approved and authorized the City Manager to enter into an agreement with Flock Group Inc. for the procurement and installation of nine automated license plate reader cameras not to exceed $24,750.
14. APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF SAN MARINO AND CROSSROADS SOFTWARE, INC. FOR ELECTRONIC CITATION AND
CRASH REPORTING SOFTWARE
The City Council authorized the City Manager to enter into an agreement with Crossroads Software, Inc. for electronic citation and crash reporting software in the amount of $65,300, the purchase of mobile printers from MSA Systems Inc., in the amount of $7,08l, and the purchase of cellular phones from AT&T.
15. DIRECTION TO STAFF TO PREPARE VACANCY TAX BALLOT MEASURE The City Council directed the City Attorney's office to draft a vacant property tax ballot measure, working with the Legal/Legislative liaisons, and return with same for Council consideration at a future Council meeting.
16. APPROVAL OF A REQUEST FOR THE WAIVING OF ENTRANCE FEES AND OPENING LACY PARK EARLY ON APRIL 17, 2022, FOR SAN MARINO
COMMUNITY CHURCH SUNRISE SERVICE SPECIAL EVENT
The City Council waived entry fees to Lacy Park associated with the San Marino Community Church Sunday Easter Sunrise Service event.
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PULLED CONSENT CALENDAR ITEMS
I0. AUTHORIZE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH
SAN MARINO UNIFIED SCHOOL DISTRICT FOR LIBRARY SERVICES Community Services Director Johnson answered questions from City Council Members.
The following person(s) provided comment:
None
Mayor Jakubowski moved, seconded by Council Member Ude, to approve the agreement between the San Marino Unified School District and the City of San Marino for professional library services, and authorize the City Manager to execute an agreement on behalf of the City.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, and Vice Mayor Talt, Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
The following person(s) provided written communications or public writings:
None
PUBLIC COMMENTS
The following person(s) provided comment:
None
FUTURE AGENDA ITEMS
The following items) were requested:
- None
ADJOURNMENT
Mayor Jakubowski adjourned the meeting at 7:06 p.m. in honor of the people of Ukraine and David Melon.
Ch DRA
CHRISTINA BAKER
CITY CLERK