Agenda packet — San Marino City Council, March 18, 2022

REVISED

CITY OF SAN MARINO

CITY COUNCIL AGENDA
Susan Jakubowski, Mayor www.cityofsanmarino.org
Steve Talt, Vice Mayor (626) 300-0700 Phone
Steven W. Huang, DDS, Council Member (626) 300-0709 Fax Gretchen Shepherd Romey, Council Member City Hall Council Chamber Ken Ude, Council Member 2200 Huntington Drive
Marcella Marlowe, Ph.D., City Manager San Marino, CA 91108

SPECIAL MEETING

OF THE SAN MARINO CITY COUNCIL
FRIDAY, MARCH 18, 2022 AT 8:30 A.M.

SAN MARINO CENTER
1800 HUNTINGTON DRIVE
SAN MARINO, CALIFORNIA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular Meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, Adjourned Meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the American Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.

PURSUANT TO ASSEMBLY BILL 361 (AB 361)
Members of the City Council may teleconference into the meeting without noticing each teleconference location from which a member will be participating in a public meeting.

CORONAVIRUS DISEASE (COVID-19) ADVISORY
To protect both staff, our constituents, and elected officials, it is recommended that members of the public wear a mask indoors, per the State and County Health Department’s current Health Officer Orders. Given the seriousness of COVID-19, you are encouraged to provide input electronically if you do not feel comfortable attending in person.

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SPECIAL MEETING AGENDA – MARCH 18, 2022 PAGE 2 OF 4
How to participate in the meeting from home:
1) Via Computer for Video Streaming:

Website: https://us02web.zoom.us/j/83578890282
Meeting ID: 835 7889 0282
2) Via Phone for Audio Only:

Phone Number: (669) 900-9128
Meeting ID: 835 7889 0282
3) Submit Public Comments via email:

Email: [email protected]
How to offer public comment from home:
1) Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting, to be read by the City Clerk during public comment. Lengthy public comment may be summarized in the interest of time. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting. 2) Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the in-person comments.

CALL TO ORDER
ROLL CALL: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski

POSTING OF AGENDA
The special meeting agenda is posted 24 hours prior to each special meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The special meeting agenda is also posted on the City’s website: http://www.cityofsanmarino.org.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. The Mayor reserves the right to place limits on duration of comments.

NEW BUSINESS

1. ADOPTION OF RESOLUTION NO. R-22-12 AFFIRMING THE CITY OF SAN MARINO’S SUPPORT FOR THE PEOPLE OF UKRAINE
Recommendation: Staff recommends that the City Council adopt Resolution No. R-22-12, Affirming the City of San Marino’s Support for the People of Ukraine.

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SPECIAL MEETING AGENDA – MARCH 18, 2022 PAGE 3 OF 4

2. REVIEW OF DRAFT FY 2022-23 CAPITAL EQUIPMENT PLAN AND 5-YEAR

FORECAST
Recommendation: Staff recommends that the City Council review the draft FY 2022-23 capital equipment budget and 5-year plan and provide direction and guidance on two matters: 1) approve or reject the proposed FY 2022-23 expenditures, and 2) offer guidance on any FY 2023- 24 or beyond projects that should be moved up into FY 2022-23.

3. PRESENTATION ON CAPITAL CONSTRUCTION LIFECYCLE ACTIVITIES

AND CHALLENGES
Recommendation: Staff recommends that the City Council receive and file the presentation on capital construction lifecycle activities and challenges.

4. RECOMMENDATION FOR THE CITY COUNCIL TO CONCUR ON THE CITY MANAGER’S HIRING OF MR. WILLIAM COY AS SAN MARINO HUMAN

RESOURCES DIRECTOR
Recommendation: Staff recommends that the City Council concur with the City Manager on the hiring of Mr. William Coy as Human Resources Director for the City of San Marino.

5. ADOPTION OF RESOLUTION NO. R-22-13 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 361
Recommendation: Staff recommends that the City Council adopt Resolution No. R-22-13 reauthorizing the City Council and the City’s Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 361.

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2)
The City Council is meeting with respect to one (1) matter of significant exposure to litigation against the City.

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

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SPECIAL MEETING AGENDA – MARCH 18, 2022 PAGE 4 OF 4

PUBLIC COMMENTS

ADJOURNMENT
Dated: March 15, 2022 CHRISTINA BAKER
Posted: March 15, 2022 CITY CLERK

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STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Engaged and Connected Residents

BACKGROUND
At the March 9, 2022 City Council meeting, Council Member Shepherd Romey requested the Council’s support for staff to bring forward a resolution affirming the City’s support of the Ukrainian people. Council unanimously agreed with Council Member Shepherd Romey’s request.

DISCUSSION
The resolution is in response to the Russian Federation’s large-scale invasion of the sovereign nation of Ukraine on February 24, 2022, and Russia’s continued assault on the Ukrainian government and people. This resolution is intended to affirm the City’s solidarity with the people of Ukraine and Ukraine’s fight to defend its sovereignty, territorial integrity, and the freedom of its citizens.

FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney’s office has reviewed and approved as to form.

TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: Christina Baker, City Clerk
DATE: March 18, 2022
SUBJECT: ADOPTION OF RESOLUTION NO. R-22-12 AFFIRMING THE CITY OF SAN MARINO’S SUPPORT FOR THE PEOPLE OF UKRAINE
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

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RECOMMENDATION
Staff recommends the Council adopt Resolution No. R-22-12 affirming the City’s support of the people of Ukraine. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-22-12, Affirming the City of San Marino’s Support for the People of Ukraine.”

ATTACHMENTS

1. Resolution No. R-22-12

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RESOLUTION NO. R-22-12

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA, AFFIRMING THE CITY
OF SAN MARINO’S SUPPORT FOR THE PEOPLE OF

UKRAINE
WHEREAS, the City of San Marino recognizes the inalienable right of all people around the world to self-determination and to live in peace; and, WHEREAS, Ukraine and the Ukrainian people represent a distinct culture with a long, proud history, and a free Ukraine is of vital importance to protecting the Ukrainian people, their history, and culture; and,
WHEREAS, on February 24, 2022, the Russian Federation (Russia) launched a large-scale invasion of the sovereign nation of Ukraine and continues to conduct a lawless assault on the Ukrainian government and people; and,
WHEREAS, Russia rejected the good-faith effort the United States, its allies, and partners made to address concerns through dialogue to avoid needless conflict and avert human suffering; and,
WHEREAS, Russia has flagrantly violated international law in attempting to unilaterally create two new so-called republics on sovereign Ukrainian territory; and, WHEREAS, California supports efforts to hold Russia accountable for violating Ukrainian sovereignty, for its disregard for the lives and well-being of the Ukrainian people, and for its hostility to freedom and democracy; and,
WHEREAS, the Ukrainian people, their leadership and their president have inspired the world with their spirit, resolve, strength, and fierce defiance in the face of this humanitarian crisis; and,
WHEREAS, lasting peace and prosperity require respect for the sovereignty and territorial integrity of countries and respect for human rights.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. The City of San Marino commends the courage and resolve shown by the Ukrainian people in their pursuit of sovereignty and democracy.

SECTION 2. The City of San Marino denounces Russia’s unprovoked and unjustified invasion of Ukraine in hopes that the Russian Federation will immediately cease fire and vacate all areas of the sovereign territory of Ukraine.

SECTION 3. The City of San Marino supports and stands in solidarity with the people of Ukraine and Ukraine’s fight to defend its sovereignty, territorial integrity, and the freedom of its

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citizens.

SECTION 4. The City of San Marino urges the United States federal government and its allies to provide humanitarian relief to those suffering in Ukraine.

PASSED, APPROVED, AND ADOPTED, at a Special Meeting of the City Council of the City of San Marino, California, on this 18th day of March, 2022. ______________________________________

SUSAN JAKUBOWSKI, MAYOR

CITY OF SAN MARINO
ATTEST:
__________________________________

CHRISTINA BAKER, CITY CLERK

CITY OF SAN MARINO

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Christina Baker, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-22-12 was adopted by the City Council of the City of San Marino at a Regular Meeting held on the 18th day of March, 2022, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

CHRISTINA BAKER, CITY CLERK

CITY OF SAN MARINO

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STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Safe Community
• Well-Maintained Infrastructure
• Fiscally Responsible and Transparent City Government
• Attractive, Complementary Business District
• Inviting and Relevant City Facilities
• Beautiful, Preserved, Single-Family Neighborhoods

BACKGROUND
Overall Budget Process
During the Fiscal Year 2019-20 budget process, staff worked together with the City Council Budget Liaisons (then Council Members Susan Jakubowski and Ken Ude) to develop an innovative and streamlined budget process that ultimately led to a successful adoption of the budget on June 26, 2020. Staff has continued to use this same budget process each fiscal year since Fiscal Year 2019-20.

After again working with the Budget Liaisons (Mayor Jakubowski and Council Member Ude), staff presented the Fiscal Year 2022-23 budget calendar at the January 28, 2022 City Council meeting.

The overall budget calendar follows a similar timeline and structure as last year’s budget process (see Attachment 7). The City Council also conducted an initial brainstorming session at the January 28 meeting. This session centered on which priority initiatives to consider for the TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: Michael Throne, PE, Director of Parks and Public Works/City Engineer Paul Chung, Finance Director
DATE: March 18, 2022
SUBJECT: REVIEW OF DRAFT FY 2022-23 CAPITAL EQUIPMENT PLAN AND 5-YEAR FORECAST
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

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upcoming fiscal year, guided by the City’s eight Critical Success Factors. A town hall was also hosted on February 7, 2022 in order to receive feedback from the community on priorities, with a community engagement survey that was open until February 28, 2022.

Today represents the next stage of the budget process. Staff will present the capital equipment budget today and the capital construction budget at the March 25, 2022. In April, we will present each department’s Fiscal Year 2022-23 work plans and budgets. Staff will continue to work with the Budget Liaisons to ensure that our presentations meet the Council’s needs.

Please note that there will still be opportunities for adjustments and additions/removals as the budget process continues but today’s discussion and decisions will give staff the direction needed to prepare the proposed Fiscal Year 2022-23 capital equipment and improvement budget.

DISCUSSION
Each year as part of the adoption of the City’s municipal budget, new and planned capital expenditures are compiled and presented to the City Council for review and deliberation.

Afterward, those projects and programs that are approved for an appropriation in the coming fiscal year are incorporated into the City’s capital budget.

This budget workshop will include a review and discussion of the draft FY 2022-23 capital equipment budget and an update to the 5-year capital equipment forecast.

This year’s format is identical to the one presented to the City Council the last four fiscal years and, in a nod to efficiency and effectiveness, capital equipment and capital construction are being presented to you on two separate days (capital equipment today and capital construction on Friday, March 25th). The following information is provided for you in the attached draft capital equipment plan:
• The current status of all FY 2021-22 capital equipment expenditures. • A summary table of the recommended capital equipment expenditures for FY 2022-23. • A detailed description and cost estimate for each proposed capital purchase by department.

The recommended items presented to the City Council today have gone through several rounds of prioritization. The requests for equipment purchases were first generated by each department head as a summary of items for next fiscal year and items they sought to include in the plan in future years based on their individual work plans and operational needs. Parks & Public Works Director Throne then analyzed each department’s request, taking the other requests and consistency with the 2020 Vehicle and Equipment Fleet Review and Utilization Study into account.

At this stage, department heads and Director Throne worked together to narrow the list down.

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Director Throne then presented his recommended “short list” to the City Manager, who then again prioritized the requests based on City Council direction. City Manager Marlowe has focused her support on the items included for your review today. In summary, the proposed list for FY 2022-23 and future years (Attachments 4 through 6) were reviewed and sorted into “A” (proposed for FY 22-23) and “B” (future years) priorities by staff.

On February 7, 2022, the Public Safety Commission reviewed the proposed capital equipment plan and offered its support. On February 28, 2022, the Library Board of Trustees met and provided guidance on projects at the Crowell Public Library.

FISCAL IMPACT & PROCUREMENT REVIEW
All City Council-approved equipment has been either purchased or is expected to be purchased by June 30, 2021, with the exception of the Fire Department’s new Command Staff Vehicle.

Although it has been ordered, it is delayed due to delivery and supply chain issues. Because it will be invoiced in FY 2022-23, the Fire Department requests that this item be re-budgeted for FY 2022-23. The budget capital equipment expenditures that are completed are highlighted in yellow in the FY 2022-23 capital equipment budget and 5-year equipment expenditure plan (Attachment 4).

As a result of each department’s fiscal acumen, all capital purchases were made at or below budget and only one will carry over into next fiscal year. All capital equipment expenditures are made following the City’s purchasing ordinance.

LEGAL REVIEW
The City Attorney reviewed this report and approved it as to legal form.

RECOMMENDATION
Staff recommends that the City Council review the draft FY 2022-23 capital equipment budget and 5-year plan and provide direction and guidance on two matters: 1) approve or reject the proposed FY 2022-23 expenditures, and 2) offer guidance on any FY 2023-24 or beyond projects that should be moved up into FY 2022-23. Staff will include the Council’s direction in the proposed budget.

ATTACHMENTS

1. Current status on the FY 2021-22 capital equipment plan

2. Memorandum to the Public Safety Commission on CIP status

3. Annual Computer Replacement Program list and map

4. Summary table of recommended FY 2022-23 capital equipment purchases and 5-year plan

5. Detailed capital expenditure descriptions by department (FY 2022-23)

6. Detailed capital expenditure descriptions by department (Future Years)

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7. FY 2022-23 budget calendar

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FIRE
Category/Item Current Status Budget
Mobile Radios
(591-34-4613-0560)
On schedule to be completed by end of
fiscal year $32,000
Rescue Ambulance 791
(Listed as Fire Capitalized
Equipment – Vehicles)
Fund 591
On schedule to be complete by end of
fiscal year $275,000
Command Staff Vehicle
(Listed as Fire Capitalized
Equipment – Vehicles)
Fund 591
Manufacture/supply chain issue. Will likely
be carried over to FY 2022-23. $50,000
TOTAL FIRE $357,000
POLICE
Category/Item Current Status Budget
License Plate Reader (LPR)
Cameras (Fund 240)
Purchase approved by City Council and will
be complete by end of fiscal year $51,789
Netmotion Upgrade (Fund
591) Complete $3,000
E-Citation Writers
(Fund 591) Complete $60,000
Detective Car Replacement
– Vehicle Outfitting
Fund 591
On schedule to be completed by end of
fiscal year. $12,000
Detective Car Replacement
– Vehicle Purchase
Fund 212
AQMD approval received. Will go to City
Council on 2/9. On schedule to be
completed by end of fiscal year.
$70,000
TOTAL POLICE $196,789

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ADMINISTRATION
Category/Item Current Status Budget
Computer Replacements
Fund 591 On schedule to be completed by May 2022 $36,545 Windows OS and Server
Upgrades
Fund 591
On schedule to be complete by May 2022 $6,400
Server Room
Improvements
Fund 591
Completed in November 2021 $7,000
Battery Back-up
Replacement
Fund 591
On schedule to be completed by April
2022 $8,000
Code Enforcement Vehicle
Replacement
Fund 212
Vehicle purchased $27,400
TOTAL ADMINISTRATION $85,345
TOTAL CAPITAL EQUIPMENT PURCHASES $639,134

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TO: Chair Boozell and members of the Public Safety Commission FROM: Michael Throne, PE, Director of Parks and Public Works/City Engineer DATE: February 7, 2022
SUBJECT: FY 2021-22 CAPITAL IMPROVEMENT PLAN STATUS UPDATE AND REVIEW OF YEARS 2 THROUGH 5 OF THE CAPITAL PLAN

RECOMMENDATION
The Department is diligently moving forward with its implementation of the FY 2021-22 capital expenditure program that includes both equipment replacement and capital construction. It is recommended that the Commission receive this report, provide comments and observations, and move to receive and file the report.

DISCUSSION
The following is a summary of the progress made to this point regarding the 2021-22 CIP schedule.

CAPITAL PROCUREMENTS
Administration
• Scheduled computer replacements are underway and planned to be completed by May 2022
• Scheduled server upgrades are underway and planned to be completed by May 2022 • Server room improvements were completed in November 2021 • Batter back-up replacements are scheduled to be completed by April 2022 • A replacement vehicle for the City’s Code Enforcement staff has been purchased

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Fire Department
• All planned procurements have been made or are on order, with the exception of the Command Staff Vehicle, which will likely need to be rolled over to FY 2022-23 due to supply chain issues
Police Department
• All planned procurements have been made (E-citation writers, Netmotion upgrade) or are on order (License Plate Readers, detective car replacements [awaiting outfitting]).

CAPITAL CONSTRUCTION
Right-of-Way
• FY 20-21 Street Rehabilitation Program Project – Completed in September 2021 • FY 21-22 Street Rehabilitation Program Project – contract has been awarded to NCE Engineering. Construction expected to commence in April 2022 • Sidewalk Replacement Program – Year 4 of 4 completed with approximately 1.0 mile of sidewalk. Bids for new multi-year contract will be advertised in April with award of contract anticipated in May
• Biennial Striping, Marking, and Signing Program – Design 50% complete. Award construction contract in March
• Streetlight Management Plan – Design 10% complete. Award construction contract in April.
• Street Tree Management Plan – Trees being purchased and will be planted by June 30, 2022.
• Traffic Control Devices Program – Locations being assessed. Award construction contract in March.
• Huntington Dr/Mission St Beautification Program – Schedule pending new Community Development Director
• Neighborhood Traffic Calming Program – Implementation pending Council approval of program, which is part of citywide traffic circulation study • Measure R 710 North Projects – Requests for Proposals planned for June Parks
• Park Landscaping Condition Assessment – Requests for Proposals planned for May Civic Facilities
• Civic Facilities Condition Assessment – Assessment will be completed in February. Report to be presented to Public Safety Commission in April
• San Marino Center Renovation- Design underway. Environmental documentation certification in June

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• City Hall Emergency Generator Connection Upgrades – Scope of work being developed • Fire Station Bathroom Remodel – Request for Proposals planned for May • Police Station Utilization Study – Proposals being evaluated. Award of contract in February • EOC Improvements – Construction planned for June
Wastewater Collection system
• Sewer Main Rehabilitation Program – Locations for manhole lining being assessed • Lift Station Improvement Program – Design 85% complete. Award of contract in April Stormwater System
• Drainage Wash Improvement Program – Lining replacement at 1735 Chelsea Road under engineering evaluation
• Culvert Replacement Program – Design of culvert replacement in Lacy Park underway.

Construction in 2023
• Drainage Inlet Replacement Program – Locations being evaluated. Work to be completed in July
• Rio Hondo Load Reduction Strategy – Design work continues by County. No construction schedule yet
• Trash Capture Filter Program – Locations being evaluated. Installation completed by July The annual capital expenditures are part of a rolling five-year plan for capital projects and purchase of capital equipment. Attachment 1 details Years 2-5 of the proposed project and equipment list from last year’s budget process. Commission Members are invited to review the list and provide their input on whether they would like to prioritize any projects or equipment purchases being moved up or back on the timeline or removed altogether from the project list.

All feedback provided by the Commission and interested members of the public will be taken into consideration by staff and included in the report to the City Council during their March CIP budget review.

ATTACHMENTS

1. FY 2021-22 Capital Improvement Plan – Years 2-5

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FUTURE CAPITAL CONSTRUCTION PROGRAMS

AND PROJECTS
FY 2022-25

ALL INFRASTRUCTURE CATEGORIES

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Page Intentionally Blank

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&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Biennial Pavement Condition Assessment FY-4104
FY 18-19
The City Council approved an ongoing and regular assessment of the condition of all streets in 2019. The assessment will produce an updated rehabilitation schedule including a list of streets, alleys and parking lots, and pavement treatment recommendations. The Council approved a survey for FY 20-21, which is underway.
394 Capital Construction 35,000
$ 35,000
0 15,000
0 0
0 0
$ 15,000
FY 20-21 included a condition assessment of city alleys and parking lots, which had not been performed before. Future surveys will update that newly collected information.

Right-of-Way
0 $ 0
0 0
0 0
0 0
$ 10,000
10,000
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 10,000
10,000
0 0
0 0
0 $ 35,000
35,000
0 0
0 0
Parks & Public Works

Page 20 of 86 ends

Right-of-Way
0 $ 0
0 0
0 0
0 $ 20,000
20,000
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 20,000
20,000
0 0
0 0
Parks & Public Works

Page 21 of 86 ends

Civic Facilities
0 $ 0
0 0
0 0
0 0
$ 20,000
20,000
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 20,000
20,000
0 0
0 0
Parks & Public Works

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Original Lacy Park Restroom Renovation
Description and Justification
The original 1920s brick restroom at Lacy Park is no longer needed due to the new restroom constructed in 2020. It is functionally obsolete, is in poor interior condition and the sewer line has collapsed. The building superstructure (roof, walls and floors) is in serviceable condition and overall the restroom can be re-purposed for other uses such as a meeting room or on-site recreational activities office that would be beneficial to park operations and in lieu of using the Thurnher House, which is a museum. It is recommended that an architect prepare renovation alternatives affording the City the most flexibility in the restroom's reuse, taking into consideration the building's designation as a San Marino Historical Landmark, after which various cost and use options can be considered by the City Council.

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&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Library - Computer Room Renovation 90-1004
FY 18-19
In 2008, the Library constructed the Lifelong Learning Center computer lab for training purposes. However, the computer lab is no longer needed for its sole original purpose as now only two Dakin Brain Training computers remain out of more than 10 computers. Library staff recommends that the large room be split into additional study and presentation areas that are in high demand by patrons. This project was delayed due to the pandemic and is recommended to re-budget the engineering budget to FY 21-22. 394 Capital Construction 2,500
281 Donations 22,500
$ 25,000
0 2,500
0 0
0 0
$ 2,500
&267(67,0$7(127(6
The FY 20-21 budget is $2,500, which is recommended to be re-budget to FY 21-22 as no funds were spent. The engineering and construction estimates are based on similar estimates for the San Marino Center and recent work at the Library. External funding may be secured for construction if the City funds the engineering element.

Civic Facilities
0 $ 25,000
2,500
0 22,500
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 25,000
2,500
0 22,500
0 0
Community Services

Page 24 of 86 ends

Outside pedestrian lighting will be funded by the City and on-property landscape lighting will be funded by the Foundation.
394 Capital Construction 30,000
$ 30,000
0 0
0 0
0 0
$ 0
Civic Facilities
0 $ 0
0 0
0 0
0 0
$ 30,000
5,000
0 25,000
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 30,000
5,000
0 25,000
0 0
Parks & Public Works

Page 25 of 86 ends

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352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Lacy Park Play Structure Replacement 50-NEW
FY 20-21
The existing play structures at the Lacy Park playground are over 10-years-old and are beginning to show signs of age. Replacement parts are no longer available from the manufacturer, who is no longer in business, and other play structure manufacturers will not provide spare parts. The treehouse trunk recently experienced superficial damage from heavy use after the playground was reopened in October 2020. It is recommended to replace all structures with ones Made in USA so that they can be maintained and repaired in the future. 394 Capital Construction 150,000
$ 150,000
0 0
0 0
0 0
$ 0
Donations may be available to offset the acquisition and installation expenses.

Parks
0 $ 0
0 0
0 0
0 50,000
$ 50,000
0 0
0 0
0 50,000
$ 50,000
0 0
0 0
0 50,000
$ 50,000
0 0
0 0
0 150,000
$ 150,000
0 0
0 0
0 Parks & Public Works

Page 26 of 86 ends

Chronic repairs and small areas of replacement are proving to be expensive and problematic.

Consequently it is recommended to replace the stairway and handrailing to meet current accessibility and building codes for public stairways.
394 Capital Construction 90,000
$ 90,000
0 0
0 0
0 0
$ 0
The estimated cost to maintain this capital asset is $500/year for handrailing painting or minor concrete repairs or patching. The estimated life of a new concrete stairway is 50 to 75 years.

Right-of-Way
0 $ 90,000
10,000
0 80,000
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 90,000
10,000
0 80,000
0 0
Parks & Public Works

Page 27 of 86 ends

THIS REQUEST REPLACES "SIERRA MADRE MEDIAN PARK BUS SHELTER REPLACEMENT PROJECT". 394 Capital Construction 33,600
Proposition 68 Eligible* 168,000
$ 201,600
0 0
0 0
0 0
$ 0
Construction costs to be estimated at the completion of landscaping design work. *This project is potentially eligible for $168,000 per capita funding from Proposition 68 Statewide Park Program grant. Projects must be for capital recreation construction, be in a single location and may require a 20% match (up to $33,600 based on the per capita amount of $168,000). Lacy Park is not eligible due to the weekend fee charged for non-resident entry.

Parks
0 $ 0
15,000
0 0
0 0
0 $ 201,600
0 0
168,000
18,600
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 201,600
15,000
0 168,000
18,600
0 Parks & Public Works

Page 28 of 86 ends

Huntington Drive/Sierra Madre Boulevard Red Car Parklet Description and Justification
The northwest corner of the Huntington Dr and Sierra Madre Blvd intersection was originally right-of-way for the Pacific Electric Railway, an interurban commuter train system for Los Angeles. After closure in the 1950s, the City acquired the property along with the Huntington Dr and Sierra Madre Blvd medians and zoned the properties as parks and recreation. A wooden shelter was constructed at some point in the past and over time has fallen into disrepair. It does not meet current building codes for disability access, seismic resistance and electrical safety. In lieu of directly replacing the bus shelter, the entire corner can be converted into a small community park used for the Fourth of July parade and Rotary's Santa holiday house among other events. The parklet would be designed to complement the Rotary clock parklet and commemorate the "Red Car" line that ran through the city. A landscape architect is recommended to develop concept plans for community review and inputDfter which Dfinal design and construction estimates would be crafted.

Page 29 of 86 ends

XXX American Rescue Plan 500,000
394 Capital Construction 0
$ 500,000
0 0
0 0
0 0
$ 0
This is a budget-level planning estimate. A HVAC engineering consultant will develop detailed construction cost estimates for each facility location, which will be competitively bid.

Civic Facilities
0 $ 0
0 0
0 0
0 0
$ 500,000
75,000
0 425,000
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 500,000
75,000
0 425,000
0 0
Parks & Public Works

Page 30 of 86 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
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$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
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352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Quinquennial SSMP Update 44-XXXX
FY 18-19
The San Marino sewer system management plan (SSMP) is a state-required operations and maintenance manual for the City's wastewater collection system. Regulations necessitate a review and update every 5 years of the policies and procedures contained within, which is best performed by an outside engineering expert. The latest update is May 2019.
394 Capital Construction 5,000
$ 5,000
0 0
0 0
0 0
$ 0
Provide concise information about how cost(s) were established and include the estimated annual maintenance cost if known
WW Collection
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 5,000
5,000
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 5,000
5,000
0 0
0 0
Parks & Public Works

Page 31 of 86 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
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&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ City Hall Campus - Security Gates 40-XXXX
FY 18-19
Unauthorized individuals are free to access from the City Hall lobby the rear City Hall parking lot area and areas that hold patrol cars, police evidence storage, public safety employee parking, the fleet shop and readily-accessible public works equipment, vehicles, tools and materials. This poses a security threat to personnel and critical assets. It is recommended to install a key-card security gate at the EOC courtyard walkway to the parking lot.
394 Capital Construction 15,000
$ 15,000
0 0
0 0
0 0
$ 0
Construction cost estimated based on 2019 vendor quotes.

Civic Facilities
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 15,000
0 0
15,000
0 0
0 $ 0
0 0
0 0
0 0
$ 15,000
0 0
15,000
0 0
Police

Page 32 of 86 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
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&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Electric Vehicle Charging Stations 40-XXXX
FY 18-19
With the increase in availability of plug-in hybrid and pure-electric passenger vehicles, providing charging stations would provide benefit to patrons visiting Lacy Park, the Community Services Campus (Crowell Public Library/San Marino Center) and City Hall. If the City were to purchase electric or plug-in hybrid vehicles in the future or allow city employees to charge at work, having the infrastructure already in-place would be advantageous.
212 Air District 70,000
$ 70,000
0 0
0 0
0 0
$ 0
The estimated cost is for up to 5 locations. The cost to maintain all 5 station is estimated at $1,000/year for charging cable replacement, unit servicing and electrical expenses. This project may be eligible for air district or electric company grant funding.

Civic Facilities
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 70,000
5,000
0 65,000
0 0
0 $ 70,000
5,000
0 65,000
0 0
Parks & Public Works

Page 33 of 86 ends

Right-of-Way
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 Parks & Public Works

Page 34 of 86 ends

Civic Facilities
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 Parks & Public Works

Page 35 of 86 ends

FUTURE EQUIPMENT PURCHASES
FY 2022-2025

ALL DEPARTMENTS

Page 36 of 86 ends

Page Intentionally Blank

Page 37 of 86 ends

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&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Small Engine Replacement Program FY-0450
FY 18-19
In FY 2018-19 the City Council approved a biennial program to replace small engine equipment such as concrete and chain saws, blowers and hedge trimmers used by Streets, Parks and Grounds divisions. The Department owns 76 small engine tools under 50 hp used for trimming, blowing, trenching, sweeping, concrete cutting, pressure washing, compacting, limb sawing and concrete mixing. Approximately 20 small engines are scheduled to be replaced every 2 year as they wear out. 591 Capital Equipment 15,000
$ 15,000
5,000
0 0
0 0
0 $ 5,000
This is a biennial program. The estimated cost to maintain these capital assets is $1,000 per year.

Equipment/Other
0 $ 0
0 0
0 0
0 5,000
$ 5,000
0 0
0 0
0 0
$ 0
0 0
0 0
0 5,000
$ 5,000
0 0
0 0
0 15,000
$ 15,000
0 0
0 0
0 Parks & Public Works

Page 38 of 86 ends

Equipment/Other
15,000
$ 15,000
0 0
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 34,500
$ 34,500
0 0
0 0
0 Community Services
$0

Page 39 of 86 ends

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&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
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727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
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&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Medical Cart 34-XXXX
FY 20-21
The Fire Department is requesting purchase of a medical cart to be staffed by Paramedic personnel during special City events. A medical cart would enable Paramedics to better navigate through locations with large crowds and aid in faster response times. The medical cart will be utilized at 8-12 events per year, including at Lacy Park and Mission Street events, and may potentially be deployed at the Huntington Library during anticipated large crowd events. It is intended that this item will be funded by the Huntington Library's annual donation to the City. 281 Donation 20,000
$ 20,000
0 0
0 0
0 0
$ 0
The estimated cost to maintain this capital asset is $300/year.

Equipment/Vehicle
0 $ 0
0 0
0 0
20,000
$ 20,000
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 20,000
$ 0
0 0
0 0
0 Fire

Page 40 of 86 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
(19,5210(17$/
&216758&7,21
&21670*7
/(*$/
)<
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&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ Library - Security Camera System 90-XXXX
FY 19-20
Crowell Public Library currently uses a Nest security camera system that relies on a subscription service that is not always accessible, provides limited coverage, and is not compliant with Public Records Act requirements. The procurement and installation of a proper in-house security camera system is recommended, complete with a connected video recorder and 16 cameras to cover key public areas and counters.
591 Capital Equipment 25,000
$ 25,000
0 0
0 0
0 0
$ 0
Staff reviewed this project to potentially be included in a future citywide security-enhancement project; however, it was deemed better suited to align with upcoming work at the San Marino Center.

Equipment/Other
0 $ 0
0 0
0 0
0 0
$ 25,000
5,000
0 20,000
0 0
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 25,000
5,000
0 20,000
0 0
Community Services

Page 41 of 86 ends

It is recommended to procure a pair, one for use at each end of the work zone. The original CMS will be retired.
591 Capital Equipment 50,000
$ 50,000
0 0
0 0
0 0
$ 0
Each unit is estimated to cost $25,000 and require $250/year to maintain.

Equipment/Other
0 $ 0
0 0
0 0
0 50,000
$ 50,000
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 50,000
$ 50,000
0 0
0 0
0 Parks & Public Works

Page 42 of 86 ends

&,7<2)6$10$5,12
&$3,7$/%8'*(75(48(67
3+272*5$3+25',$*5$0
)81',1*6285&(
,).12:1
$02817
727$/(67,0$7(')81',1*
727$/$17,&,3$7(')81',1*
727$/6
&$7(*25<
$&48,6,7,21
(1*,1((5,1*
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&216758&7,21
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&$3,7$/&267(67,0$7(6%<<($5
&267(67,0$7(127(6
'(6&5,37,21$1'-867,),&$7,21
352326,1*'(3$570(17 <($5),567352326(' &$3,7$/(;3(16(7<3( 7,7/(
<5
727$/6
&DSLWDO([SHQVH5HTXHVW7HPSODWH9HUYVG[ FARO Laser Scanner 30-XXXX
FY 21-22
Focus laser scanners are specifically designed for both indoor and outdoor measurements of a scene. This unit is a critical piece of equipment for use by public safety while investigating serious traffic collisions or fatalities, crime scenes, event planning, and conducting site surveys. Currently, measurement is done manually, which takes time. Procurement of this equipment will decrease the amount of time police personnel are on-scene and will improve efficiency and accuracy. 591 Capital Equipment 57,500
$ 57,500
0 0
0 0
0 0
$ 0
The amount provided in year one is for the complete system including three years of maintenance at a discounted rate. A computer with an upgraded operating system capable of handling the the minimum system requirements has also been factored into the estimate. The estimate covers all cost until 2026.

Equipment/Other
0 $ 0
0 0
0 0
0 57,500
$ 57,500
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 57,500
$ 57,500
0 0
0 0
0 Police

Page 43 of 86 ends

Equipment/Other
0 $ 0
0 0
0 0
0 266,000
$ 266,000
0 0
0 0
0 0
$ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 266,000
$ 266,000
0 0
0 0
0 Fire

Page 44 of 86 ends

+DQGKHOG5DGLR Replacement
'HVFULSWLRQDQG-XVWLILFDWLRQ
The Fire Department is requesting funding to replace the portable radios purchased in 2006.

End of service for this model is 2022, after which the radios will no longer be supported by the manufacturer. New handheld radios are recommended for purchase prior to the radio failure and inadequate spares and/or compatible replacement parts. Each firefighter (including the fire command vehicle and Unit E91) is assigned a handheld radiR 7KLV LWHP LV FXUUHQWO\ VFKHGXOHG IRU )<
KRZHYHU WKH /RV $QJHOHV $UHD )LUH
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Page 45 of 86 ends

Equipment maintenance funds are allocated annually in account 103-34-4316-0000.

The annual cost to maintain SCBA is $4,000/year.

Equipment/Other
0 $ 0
0 0
0 0
0 0
$ 0
0 0
0 0
0 260,000
$ 260,000
0 0
0 0
0 0
$ 0
0 0
0 0
0 260,000
$ 260,000
0 0
0 0
0 Fire

Page 46 of 86 ends

6HOI&RQWDLQHG%UHDWKLQJ$SSDUDWXV
6&%6

'HVFULSWLRQDQG-XVWLILFDWLRQ
Purchase new Self Contained Breathing Apparatus (SCBA) and spare cylinders, and a new compressor, for use on all apparatus. Currently the Fire Department has 19 SCBA’s and 60 cylinders. The new SCBA’s will be on all front line apparatus including E91 (4), RA91 (2), B9 (1), all reserve apparatus including E791 (4), RA791 (2), B791, and 5 spares. Our current SCBA and cylinders will be outside of their service life in 2024 as they have a 15 year maximum life safety use, and will not meet standards. Additionally, the manufacturer's 15 year warranty will end, and the manufacturer will no longer provide replacement parts. New NFPA approved SCBA will potentially be available for purchase in fall of 202. The Fire Department is requesting funds to replace all SCBA’s and a compressor to ensure that all personnel are provided with NFPA compliant respiratory protection during emergency response situations. 7KLV LWHP LV FXUUHQWO\ VFKHGXOHG IRU )<
KRZHYHU WKH /RV $QJHOHV $UHD)LUH 'HSDUWPHQWV PD\ KDYH DQ RSSRUWXQLW\ IRU D VLJQLILFDQW GLVFRXQW EDVHG XSRQ D YROXPH SXUFKDVH LQ )< 6KRXOG WKH /RV $QJHOHV $UHD )LUH 'HSDUWPHQWV PRYH IRUZDUG ZLWK D PXOWLDJHQF\ SXUFKDVH WKH )LUH 'HSDUWPHQWPD\UHTXHVWDPLG\HDUEXGJHWDSSURSULDWLRQLQ)< 7KLV LWHP LV FXUUHQWO\ VFKHGXOHG IRU )<

KRZHYHU WKH /RV $QJHOHV $UHD )LUH 'HSDUWPHQWV PD\ KDYH DQ RSSRUWXQLW\ IRU D VLJQLILFDQW GLVFRXQW EDVHG XSRQ D YROXPH SXUFKDVH LQ )< 6KRXOG WKH /RV $QJHOHV $UHD )LUH 'HSDUWPHQWV PRYH IRUZDUG ZLWK D PXOWLDJHQF\ SXUFKDVH WKH )LUH 'HSDUWPHQWPD\UHTXHVWDPLG\HDUEXGJHWDSSURSULDWLRQLQ)<

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THIS PAGE LEFT BLANK INTENTIONALLY

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ATTACHMENT 3: ANNUAL COMPUTER

REPLACEMENT PROGRAM LIST AND MAP

Page 49 of 86 ends

ComputerID Name OS Department Date for Age Calculation Device Type Replacement Year 4417 FD-SCHEDULE Microsoft Windows 10 Fire Department 9/14/2016 Desktop 22-23 406 FD-ARSONLPT Microsoft Windows 10 Pro x64 Fire Department 12/07/2017 Laptop 22-23 2047 EOC-LAPTOP03 Microsoft Windows 10 Pro x64 Fire Department 1/31/2018 Laptop 22-234168 EOC-LAPTOP04 Microsoft Windows 10 Pro x64 Fire Department 1/31/2018 Laptop 22-232049 EOC-LAPTOP01 Microsoft Windows 10 Pro x64 Fire Department 3/12/2018 Laptop 22-232048 EOC-LAPTOP02 Microsoft Windows 10 Pro x64 Fire Department 3/12/2018 Laptop 22-23 507 PK-LACYPARK Microsoft Windows 10 Pro x64 Lacy Park 6/6/2016 Desktop 22-23 4538 LIB-AC Microsoft Windows 8.1 Pro x64 Library 8/12/2015 Desktop 22-234272 LIB-BASEMENT Microsoft Windows 10 Pro x64 Library 8/12/2015 Desktop 22-23 474 LIB-CIRCDESK01 Microsoft Windows 10 Pro x64 Library 8/12/2015 Desktop 22-23471 LIB-CIRCDESK04 Microsoft Windows 10 Pro x64 Library 8/12/2015 Desktop 22-23473 LIB-CIRCDESK05 Microsoft Windows 10 Pro x64 Library 8/12/2015 Desktop 22-23481 LIB-LIBRARIAN03 Microsoft Windows 10 Pro x64 Library 8/12/2015 Desktop 22-23 4042 LIB-REFCHILDDSK Microsoft Windows 10 Pro x64 Library 8/12/2015 Desktop 22-23 518 LIB-CATALOG02 Microsoft Windows 10 Pro Library 9/14/2016 Desktop 22-23 2669 LIB-CATALOG03 Microsoft Windows 10 Pro Library 6/20/2018 Desktop 22-234416 LIB-CATALOG04 Microsoft Windows 10 Pro Library 9/14/2016 Desktop 22-23 526 LIB-CATALOG05 Microsoft Windows 10 Pro Library 9/14/2016 Desktop 22-23 4160 LIB-CATALOG06 Microsoft Windows 10 Pro Library 9/14/2016 Desktop 22-234159 LIB-CATALOG07 Microsoft Windows 10 Pro Library 9/14/2016 Desktop 22-234415 LIB-PUBADULTRES Microsoft Windows 10 Home Library 9/14/2016 Desktop 22-23 525 LIB-CATALOG01 Microsoft Windows 10 Pro Library 3/2/2017 Desktop 22-23417 SM05 Microsoft Windows 8.1 Pro x64 Police Department 8/12/2015 Desktop 22-23

Page 50 of 86 ends

Numbering Legend
1st digit location: FD = 4
2nd digit = floor level
Last 2 digits incrementals
Break Room
Fire Department
| March 2, 2022
Kitchen
Fire Admin Fire Chief
Fire Captain
Fire Captain
#4508
FD-FireChief
#4509

FD-MGTANLST-LT
#4104
FD-Captain
#4103
FD-DivChief
Wash
#4105
FD-Schedule
#4506
FD-Arsonlaptop
#4505
Notebook-Arson
#4507
FD-Paramediclpt
Basement
8

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38'4"
17'9"
10'2"
21'
19'2"
Numbering Legend
1st digit location: EOC = 3
2nd digit = floor level
Last 2 digits incrementals
#3103
EOC-DESKTOP02
laptop
Up
11'1"
5'6"
EOC Floor Plan
3/2/2022
28'11"
17'10"
#3101

EOC-PODIUM
#4505
EOC-Laptop05
#4506
EOC-Laptop06
#4507
EOC-Laptop07
10 #4508
EOC-Laptop08
#4510
EOC-Laptop10
#4509
EOC-Laptop09
#3102
EOC-DESKTOP01
#4501
EOC-Laptop01
#4502
EOC-Laptop02
#4503
EOC-Laptop03
#4504
EOC-Laptop04

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Numbering Legend
1st digit location: LP = 8
2nd digit = floor level
Last 2 digits incrementals
Lacy Park Office
#8101
PK-LacyPark
#8102
PK-LACYPARK2
Mar 1, 2022
8103
PK-Temp-01
3

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Numbering Legend
1st digit location: LIB = 6
2nd digit = floor level
Last 2 digits incrementals
Parenthesis = old map
location

LAPTOPS

BASEMENT
Circulation office
Library 1st Floor
#6160
LIB-CircDesk01
#6159
LIB-CircSupvr
#6107
LIB-WrkRm01
Server room
#6106
#6152, 6153, 6154, 6156 LIB-WrkRm02
LIB-PubYAdult01
LIB-PubYAdult02,
LIB-PubYAdult03,
LIB-PubYadult04
Children Public PCs
#6136-6151
LIB-PubChild01
LIB-PubChild02
LIB-PubChild03
LIB-PubChild04
LIB-PubChild05
LIB-PubChild06
LIB-PubChild07
LIB-PubChild08
LIB-PubChild09
LIB-PubChild10
LIB-PubChild11
LIB-PubChild12
LIB-PubChild13
LIB-PubChild14
LIB-PubChild15
LIB-PubChild16
#6162
LIB-RefChildDsk
Catalog PCs
#6135
LIB-Catalog03
#6161
10Minstation
#6112
LIB-RefAdult03
#6111
LIB-RefAdult02
#6110
LIB-RefAdult01
#6155
LIB-Staffrsvtn
Adult Public
PCs
#6117-6132
LIB-PubAdult01 LIB-PubAdult02
LIB-PubAdult03 LIB-PubAdult04
LIB-PubAdult05 LIB-PubAdult06
LIB-PubAdult07 LIB-PubAdult08
LIB-PubAdult09 LIB-PubAdult10
LIB-PubAdult11 LIB-PubAdult12
LIB-PubAdult13 LIB-PubAdult14
LIB-PubAdult15 LIB-PubAdult16
#6113
LIB-Catalog04
#6114
LIB-Catalog05
#6115
LIB-PubAdultRes
#6101
LIB-CircDesk02
#6102
LIB-CircDesk03
#6103
LIB-CircDesk04
#6104
LIB-CircDesk05
#6105
LIB-CircDesk06
#6109
LIB-WrkRm03
#6108
LIB-WrkRm04
# 6158
LIB-Catalog07
#6157
LIB-Catalog06
#6180
Dakim 1
#6181
Dakim 2
#6163
LIB-Basement
#6170
AWE Literacy 1
#6171
AWE Literacy 2
Mar 2, 2022
#6511
LIB-RFID1LPT
#6512
LIB-RFID2
LPT
#6505
LIB-Laptop01 #6164
LIB-AC
Barth Room
47 #6175
adult-printrls
Lifelong Learning Center
Adult
Reference
Desk
#6165
IO-VUN5
#6133
LIB-Catalog01
#6134
LIB-Catalog02

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Numbering Legend
1st digit location: LIB = 6
2nd digit = floor level
Last 2 digits incrementals
Up
Break Room
#6201

LIB-ADMINANLST
#6203
LIB-ClrkTypist
#6502

LIB-CTYLIBRN-LT
#6205
LIB-Librarian01
#6206
LIB-Librarian02
#6207
LIB-Librarian03
Conference Room
Admin office
Librarian office
#6209
LIB-TechSrvcs01
#6210
LIB-TechSrvcs02
#6212
LIB-TechSrvcs04
Tech Services office
San Marino Library 2nd Floor
3/1/2022
#6506

REC-COMSVCSDIRL
10 #6208
LIB-Librarian04
#6211
LIB-TechSrvcs03

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Detectives
#2504
SMPD-CMD02LPT
PD Server Room
#2506
SMPD-SGT02LPT
Numbering Legend
1st digit location: PD = 2
2nd digit = floor level
Last 2 digits incrementals
Records
#2113
SM08

NOT TO SCALE
#2114
SM32
#2507

SMPD-ADMIN-LPT
#2508

SMPD-RECORDSLPT
#2116
SM00-Video
#2503
SMPD-CMD01LPT
#2105
SM22
#2109
SM04
#2505
SMPD-SGT01LPT
Break Room
Copy of PD Floor Plan
March 1, 2022
Watch Commander Dispatch
Commander
Admin
Chief
Rec/Comm/Disp
Commander
Report Writing
#2106
SM02
#2104
SM06
#2502

SMPD-CHIEF-LPT
#2119
SM03
#2102
SM30
#2103
SM14
#2107
SM001
#2501

LIVE SCAN DELL
#2121
SM21
#2121
Evidence01
#2601
PD-MDC1
#2602
PD-MDC2
#2604
PD-MDC4
#2603
PD-MDC3
#2606
PD-MDC6
#2605
PD-MDC5
#2607
PD-MDC7
# (repurpose)

SM-IOTEST
#2101
SM-005
#2112
SM20
#2115
SM05
Surfaces:
26 #2201
Access
#2120
SM09
#2118
SM34
#2117)
SM23
#2110)
SM15
#2111)
SM16
#2108)
SM18
#2122
SM002
Bathroom
# 2202

CSM-CH-TEST

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2022/23 CAPITAL EQUIPMENT BUDGET AND 5-YEAR EQUIPMENT EXPENDITURE PLAN 1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 32
33 34
35 36
37 38
39 40
41 42
43 44
45 46
47 48
49 B C D E F G H I J K L M N O P Q R S T U V W

ADMINISTRATION/FINANCE/IT
11-NEW Azure Active Directory Connect Software - 9,400 9,400 9,400 9,400 9,400 11-NEW City Hall Host Server Upgrade Other - 34,662 34,662 34,662 34,662 4,500 39,162 11-NEW Wi-Fi Cyber Security System Upgrade Software - 23,925 23,925 23,925 23,925 23,925 11-NEW Office 2019 Upgrade Software - 12,569 12,569 12,569 12,569 11-NEW PD Host Server Upgrade Software - - 22,828 3,500 26,328 11-0550 Annual PC Replacement Program Other 36,545 36,545 36,545 36,295 36,295 36,295 36,295 24,565 60,860 11-XXXX Server room improvements Other 7,000 7,000 7,000 - - - - 11-XXXX Windows OS and server upgrade Software 6,400 6,400 6,400 - 11-XXXX Battery back-up replacement Other 8,000 8,000 8,000 - - - - Total Administration 57,945 - 57,945 57,945 - - 116,851 116,851 116,851 - - - 116,851 47,393 - 8,000 - 159,675

PLANNING AND BUILDING
14-NEW Code enforcement vehicle replacement Vehicle 27,400 27,400 27,050 - - - - - Total Planning and Building 27,400 27,400 27,050 - - - - - - - - - - - - - - Police
30-NEW Automated External Defibrilator (AED) Other - 18,500 18,500 18,500 18,500 18,500 30-NEW PD Records Management System - Access to Legacy Data Software - 11,600 11,600 11,600 11,600 11,600 30-NEW Speed Display Radar Other - 12,200 12,200 12,200 12,200 12,200 30-NEW Police Equipment Storage Other - 10,000 10,000 10,000 10,000 10,000 30-NEW Police Department Office Furniture Replacement Other - 7,500 7,500 7,500 - 7,500 7,500 30-NEW Crime Scene Laser Scanner Other - 57,500 57,500 57,500 57,500 57,500 30-XXXX NetMotion upgrade Software 3,000 3,000 3,000 - - - - - 30-0575 License plate reader cameras Other 51,789 - 51,789 24,750 - - - - - 30-XXXX E-citation writers Software 60,000 - 60,000 74,927 - - - - - 30-XXXX Detective car replacements Vehicle 82,000 6,400 88,400 88,356 - - - - - Total Police 196,789 6,400 203,189 191,033 - - 117,300 117,300 117,300 - - - 117,300 - - - - 117,300 FIRE
34-NEW Handheld Radio Replacement Other - 301,928 301,928 301,928 301,928 301,928 34-NEW Medical Cart Vehicle - 20,999 20,999 - 20,999 20,999 20,999 34-NEW Self-Contained Breathing Apparatus (SCBA) Other - - - - - 260,000 260,000 34-NEW Utility Truck Replacment Vehicle - - - - 44,595 44,595 34-NEW Command staff vehicle replacement Vehicle 50,720 50,720 50,720 50,720 50,720 50,720 50,720 50,720 34-0560 Engine/rescue ambulance mobile radios Other 32,000 32,000 32,000 - - - - 34-9300 Rescue ambulance 791 replacement Vehicle 275,000 275,000 275,000 - - - - - - Total Fire 357,720 - 357,720 307,000 50,720 - 373,647 373,647 352,648 20,999 - - 373,647 304,595 - - - 678,242

PARKS AND PUBLIC WORKS
40-0450 Small Engine Replacement Program Other - 5,000 5,000 5,000 5,000 5,000 5,000 15,000 48-NEW Trailered Changeable Message Sign Other - 50,000 50,000 Total Parks and Public Works - - - - - - 5,000 5,000 5,000 - - - - 5,000 50,000 5,000 - 5,000 65,000

COMMUNITY SERVICES
90-0555 Barth Rm AV Upgrades Other - - - - 34,500 34,500 90-XXXX Library security camera system upgrade Other - - - - 25,000 25,000 Total Community Services - - - - - - - - - - - - - 59,500 - - - 59,500 TOTALS-ALL FUNDS 639,854 6,400 646,254 583,028 50,720 - 612,798 612,798 591,799 20,999 - - 612,798 461,488 5,000 8,000 5,000 1,079,717 Notes
Draft A Issued with initial Capital Equipment budget request FY 22-23 FY 23-24 Donations
(281)
Air District
(212)
Re-budget from
FY 21-22
Re-appropriation
from FY 21-22
New FY 22-23
Funding
Total FY 22-23
Budget
Capital
Equipment
(591)
Homeland
Security Grant
(240)
SB 1383 Grant
(TBD)
FY 22-23 Capital Equipment Budget FY 22-23 Capital Equipment Funding Sources 5-yr Capital Equipment Expenditure Plan Description
FY 21-22 Capital Equipment Budget
Original FY 21-
22 Budget Modifications Total FY 21-22 Budget
Actual Expenditure by
June 30, 2022
Capital Expense
Type EQUIPMENT Reference Code
FY 24-25 FY 25-26 FY 26-27 5-yr Totals

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ATTACHMENT 5: DETAILED CAPITAL EXPENDITURE
DESCRIPTIONS BY DEPARTMENT (FY 2022-23)

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ATTACHMENT 6: DETAILED CAPITAL EXPENDITURE

DESCRIPTIONS BY DEPARTMENT (FUTURE YEARS)

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BUDGET CALENDAR – FY 2022-23
Potential FY 2022-23 Priority Initiatives January 28 (F) • Council will offer feedback on which future CIP items are most desirable, adding any new suggestions • Council will brainstorm new Operational Priority Initiatives for the 8 Critical Success Factors • Community engagement between January 21 and February 11 to gain input on additional potential priority initiatives
FY 2021-22 Midyear Review, Five Year Financial Forecast, and February 9 (W) FY 2022-23 Projections
• Presentation of the FY 2021-22 midyear report, Five Year Financial Forecast (General Fund and CIP), revenue and expenditure projections for FY 2022-23, and updated long term financial projection(s) Selection of FY 2022-23 Priority Initiatives February 25 (F) • Council will receive brief (1-2 sentences) summaries of all proposed items • Council will select priority initiatives for the next year • (CIP Presented to Public Safety Commission and Other Commissions/Boards, as appropriate) Capital Improvement Plan (CIP) Presentation March 18 & 25 (F) • Detailed discussion with Council related to CIP (equipment and infrastructure at different meetings) • (Draft operational budgets shared with appropriate Commissions/Boards for feedback) Preliminary Operating Budget Study Session April 22 & 29 (F) • Departments will present Programs, Goals, and Metrics • Council will offer comment and adjustments
City Manager’s Proposed Budget and Capital Improvement Plan May 27 (F) • Presentation of the proposed budget and CIP
• Either adoption by Council or final adjustments
Final Budget & CIP Adoption - Only If Needed June 8 or 24 (TBD)

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BACKGROUND
In recent years, the City Council has implemented a robust capital improvement program to address deferred maintenance and update its basic physical infrastructure such as streets, storm drains, sewer mains, and public facilities. While on the surface the construction of public improvements may appear straight-forward, there are many activities and challenges associated with timely and budget-conscious project delivery that are important to have knowledge of so that long-term planning can be made effectively.

DISCUSSION
The Director of Parks and Public Works/City Engineer will make a presentation related to the activities and challenges of capital construction projects and programs in San Marino.

The presentation will include a discussion of the 5 categories of public improvements (right-ofway, parks, civic facilities, wastewater collection, and stormwater drainage), how the capital construction program is organized, funding (and funding challenges), the capital asset lifecycle, and what challenges and dilemmas are faced in delivering a project.

TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: Michael Throne, PE, Director of Parks and Public Works/City Engineer DATE: March 18, 2022
SUBJECT: PRESENTATION ON CAPITAL CONSTRUCTION LIFECYCLE

ACTIVITIES AND CHALLENGES
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

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FISCAL IMPACT & PROCUREMENT REVIEW
There is no fiscal impact of this presentation.

LEGAL REVIEW
The City Attorney has reviewed this report and has approved it as to form.

RECOMMENDATION
Staff recommends the City Council receive and file the presentation. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the presentation on capital construction lifecycle activities and challenges.”

ATTACHMENTS
None

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San Marino City CouncilMarch 18, 2022

San Marino City Council
March 18, 2022