Agenda packet — San Marino City Council, April 29, 2022

REVISED

CITY OF SAN MARINO

CITY COUNCIL AGENDA
Susan Jakubowski, Mayor www.cityofsanmarino.org
Steve Talt, Vice Mayor (626) 300-0700 Phone
Steven W. Huang, DDS, Council Member (626) 300-0709 Fax Gretchen Shepherd Romey, Council Member City Hall Council Chamber Ken Ude, Council Member 2200 Huntington Drive
Marcella Marlowe, Ph.D., City Manager San Marino, CA 91108

ADJOURNED REGULAR MEETING

OF THE SAN MARINO CITY COUNCIL
FRIDAY, APRIL 29, 2022 AT 8:30 A.M.

SAN MARINO CENTER
1800 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.

PURSUANT TO ASSEMBLY BILL (AB) 361
Members of the City Council may teleconference into the meeting without noticing each teleconference location from which a member will be participating in a public meeting.

CORONAVIRUS DISEASE (COVID-19) ADVISORY
To protect both staff, our constituents, and elected officials, it is recommended that members of the public wear a mask indoors, per the State and County Health Department’s current Health Officer Orders. Given the seriousness of COVID-19, you are encouraged to provide input electronically if you do not feel comfortable attending in person.

How to participate in the meeting from home:
1) Via Computer for Video Streaming:

Website: https://us02web.zoom.us/j/85452852754
Meeting ID: 854 5285 2754
2) Via Phone for Audio Only:

Phone Number: (669) 900-9128
Meeting ID: 854 5285 2754

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CITY COUNCIL AGENDA – APRIL 29, 2022 PAGE 2 OF 4
How to offer public comment from home:
1) Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting, to be read by the City Clerk during public comment.

Lengthy public comment may be summarized in the interest of time. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.
2) Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the in-person comments.

CALL TO ORDER

PLEDGE OF ALLEGIANCE
ROLL CALL: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski

POSTING OF AGENDA
The agenda is posted 72 hours prior to each regular meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read.

However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.

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CITY COUNCIL AGENDA – APRIL 29, 2022 PAGE 3 OF 4

NEW BUSINESS

1. ADOPTION OF ORDINANCE NO. O-22-1387 (SECOND READING)

AMENDING THE CITY CODE TO ALIGN BOARD AND COMMISSION TERM

START DATES, ADJUST BOARD AND COMMISSION MEETING TIMES, AND

ELIMINATE THE ALTERNATE POSITIONS FOR THE PUBLIC SAFETY COMMISSION; AND APPROVAL OF RESOLUTION NO. R-22-10, ADJUSTING

MEETING DATES AND START TIMES FOR ADVISORY BODIES
Recommendation: Staff recommends that the City Council waive full reading and adopt by title only, Ordinance No. O-22-1387 an Ordinance of the City Council of the City of San Marino Amending the City Code to Align Board and Commission Term Start Dates, Adjust Board and Commission Meeting Times, and Eliminate the Alternate Positions for the Public Safety Commission; and approve Resolution No. R-22-10.

2. APPROVAL OF AGREEMENT AMENDMENT NO. 4 WITH ITERIS FOR THE CITYWIDE TRAFFIC CIRCULATION STUDY THROUGH APRIL 30, 2023 Recommendation: Staff recommends that the City Council approve Amendment No. 4 to the professional services agreement with Iteris, which will extend the agreement through April 30, 2023, for the completion of the citywide traffic circulation study, and authorize the City Manager to execute the amendment on behalf of the City.

3. PRESENTATION OF FY 2022-23 PROPOSED OPERATING BUDGET BY

DEPARTMENT (FIRE, COMMUNITY SERVICES, AND POSSIBLE CONTINUED DISCUSSION OF OTHER DEPARTMENTS) AND THE PROPOSED PHASE 3

OF RE-ENVISIONED RECREATION PROGRAM PLAN
Recommendation: Staff recommends that the City Council provide direction to the City Manager on the proposed FY 2022-23 operating budget.

CLOSED SESSION

4. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Title: City Manager

5. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
City negotiator(s):

Labor Counsel Filarsky
City Manager Marlowe

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CITY COUNCIL AGENDA – APRIL 29, 2022 PAGE 4 OF 4
Employee Organization(s):

San Marino Police Officers’ Association
San Marino Firefighters’ Association
San Marino City Employees’ Association
Unrepresented Employees

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

PUBLIC COMMENTS

FUTURE AGENDA ITEMS

ADJOURNMENT
Dated: April 25, 2022 CHRISTINA BAKER
Posted: April 25, 2022 CITY CLERK

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STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services

BACKGROUND
The City currently has five boards/commissions/committees acting as advisory bodies to the City Council: Planning Commission, Design Review Committee, Library Board of Trustees, Public Safety Commission, and Recreation Commission.

The last holistic review and update to the advisory bodies’ policies was done in 2010. At that time, term limits were standardized across the advisory bodies (with the exception of the Library Board of Trustees), updates were made to the term limits for chairs and vice chairs, and alternate positions were added to the Planning Commission.

Since then, there have been a few changes to individual advisory bodies, but no comprehensive review.

At the March 9, 2022 City Council meeting, Council approved Ordinance No. O-22-1387 for first reading with a few changes which have been incorporated into the ordinance. At the April 13, 2022 City Council meeting, Council re-introduced for first reading Ordinance No. O-22-1387 with the change of not eliminating the alternate positions for the Library Board of Trustees.

TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: Christina Baker, City Clerk
DATE: April 29, 2022
SUBJECT: ADOPTION OF ORDINANCE NO. O-22-1387 (SECOND READING)

AMENDING THE CITY CODE TO ALIGN BOARD AND

COMMISSION TERM START DATES, ADJUST BOARD AND

COMMISSION MEETING TIMES, AND ELIMINATE THE

ALTERNATE POSITIONS FOR THE PUBLIC SAFETY
COMMISSION; AND APPROVAL OF RESOLUTION NO. R-22-10,

ADJUSTING MEETING DATES AND START TIMES FOR

ADVISORY BODIES
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

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DISCUSSION
At the March 9, 2022 City Council meeting, Council removed the dissolution of the Recreation Commission from the ordinance, and requested that a new ordinance be brought back to Council that addresses the Recreation Commission. Section 5 pertaining to the Recreation Commission was removed from the ordinance as can be seen in the redlined version of the ordinance (Attachment 2).

Council also added the elimination of the alternate positions for the Public Safety Commission and the Library Board of Trustees to the ordinance. However, at the April 13, 2022 City Council meeting, Council made the decision to not eliminate the alternate positions for the Library Board of Trustees. Language referring to the alternate positions for the Public Safety Commission has been removed from the ordinance, and the language referring to the alternate positions for the Library Board of Trustees has been returned to the original language (Attachment 2).

One of the changes the ordinance would make if adopted would be to set advisory body meeting dates, time, and location by City Council resolution. Due to this, Resolution No. R-22-10 is included with this staff report for approval. Approval of this resolution is needed with adoption of the ordinance so each advisory body has a Council approved meeting date, start time, and location. The resolution would go into effect at the same time as the ordinance.

FISCAL IMPACT & PROCUREMENT REVIEW
There is no fiscal impact and procurement review is not applicable.

LEGAL REVIEW
The City Attorney’s office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council adopt Ordinance No. O-22-1387 and approve Resolution No. R22-10. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to waive full reading and adopt by title only, Ordinance No. O-22-1387 an Ordinance of the City Council of the City of San Marino Amending the City Code to Align Board and Commission Term Start Dates, Adjust Board and Commission Meeting Times, and Eliminate the Alternate Positions for the Public Safety Commission; and approve Resolution No. R-22-10.”

ATTACHMENTS

1. Draft Ordinance No. O-22-1387

2. Draft Ordinance No. O-22-1387 Redlined

3. City Code Redline Version

4. Draft Resolution No. R-22-10

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ORDINANCE NO. O-22-1387

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN

MARINO AMENDING THE CITY CODE TO ALIGN BOARD AND

COMMISSION TERM START DATES, ADJUST BOARD AND

COMMISSION MEETING TIMES, AND ELIMINATE THE ALTERNATE

POSITIONS FOR THE PUBLIC SAFETY COMMISSION

THE CITY COUNCIL OF THE CITY OF SAN MARINO HEREBY ORDAINS AS FOLLOWS:

SECTION 1. Article 08, Chapter II of the San Marino City Code is hereby amended as follows as it pertains to the Planning Commission:

02.08.01: CREATION AND COMPOSITION:

There is hereby created a city Planning Commission which shall consist of five (5) members. Each member shall be an elector of the City.

02.08.02: APPOINTMENT AND TERM:

The Planning Commission shall consist of five (5) members and two (2) alternates appointed by the Mayor, with the approval of the Council. All members of the Planning Commission shall be persons residing in the City. (Ord. 0-15-1300, 9-25-2015) Members of the Commission shall serve a term of four (4) years, with terms commencing June 1 of the year of appointment; except, that of the commissioners first appointed, two (2) shall serve terms of two (2) years and three (3) shall serve terms of four (4) years. Thereafter, all commissioners shall serve a term of four (4) years and until a successor has been appointed.

Commencing with terms that begin on or after July 1, 2010, no commissioner may serve more than two (2) consecutive terms; however, after waiting a period of at least two (2) years following the end of the second consecutive term, a commissioner may be reappointed for not more than two (2) additional consecutive terms. Alternates may serve an unlimited number of consecutive terms.

The Planning Commission shall take action by majority vote of those present and constituting a quorum. A quorum shall consist of three (3) members, or member and alternates. An alternate shall serve when any member is absent or has recused themselves from a specific case.

02.08.03: VACANCIES:

Vacancies to the Planning Commission shall be filled by appointment of the Mayor with the approval of the Council, after providing for a twenty (20) day public notice period of such vacancy.

Appointment to fill a vacancy shall be for the remainder of the unexpired term.

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ORDINANCE NO. O-22-1387
PAGE 2 of 7

02.08.04: CHAIRPERSON AND VICE CHAIRPERSON:

The members of the Planning Commission shall select a chairperson and a vice chairperson from among its members as established by City Council resolution.

02.08.05: COMPENSATION AND EXPENSES:

Members of the Planning Commission shall serve without compensation.

Expenses of members of the Commission in attendance at meetings related to their duties as members of the Planning Commission shall be paid for by the City when such attendance is approved by the Council.

02.08.06: MEETINGS:

The Planning Commission shall meet each and every calendar month at such date, time, and location as the City Council shall establish by resolution. Special meetings may be called by action of the chairperson or by any three (3) members of the Commission.

02.08.07: SECRETARY TO COMMISSION; RECORDS:

The Community Development Director shall be the secretary of the Commission. All proceedings and actions by the Commission shall be public records, and the secretary shall record and preserve them.

02.08.08: DUTIES:

A. State Law: The Commission shall be charged with such duties and shall be granted such powers as are granted to municipal planning commissions under provisions of the laws of the state 1.

B. City Code: The Commission shall be charged with such duties and shall be granted such powers as are assigned to the commission under provisions of this code.

C. Advisory Agency: The Commission is hereby designated as the "advisory agency" of the City as defined in section 66415 of the state Government Code.

SECTION 2. Article 15, Chapter XXIII of the San Marino City Code is hereby amended as follows as it pertains to the Design Review Committee:

23.15.01: DESIGN REVIEW COMMITTEE ESTABLISHED:

The Design Review Committee (hereinafter the DRC) of the City is hereby established.

The Design Review Committee shall consist of five (5) members and two (2) alternates appointed by the Mayor, with the approval of the Council. All members of the Design Review Committee shall be persons residing in the City.

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ORDINANCE NO. O-22-1387
PAGE 3 of 7
Members shall serve a term of two (2) years with the terms commencing on June 1 of the first year of appointment; except, that of the DRC members first appointed, three (3) regular members shall serve a term of two (2) years and two (2) shall serve a term of one year. One alternate shall serve a term of two (2) years and one shall serve a term of one year. Thereafter, all DRC members and alternates shall serve terms of two (2) years and until a successor has been appointed. Commencing with terms that begin on or after July 1, 2010, no committee member may serve more than four (4) consecutive terms; however, after waiting a period of at least two (2) years following the end of the second term, a Commissioner may be reappointed for not more than two (2) consecutive terms.

Commencing with terms that begin on or after July 1, 1992, no member of the DRC may serve more than three (3) consecutive terms; however, after waiting a period of at least two (2) years following the end of the third consecutive term, a member may be reappointed. Alternates may serve an unlimited number of consecutive terms.

The members of the DRC shall select a Chairperson and Vice Chairperson from among its members as established by City Council resolution.

The DRC shall establish written rules of operation which shall be approved by the Council.

23.15.02: STAFF SUPPORT:

The City Manager shall assign the Community Development Director or other staff support to the DRC as may be required for the committee to fulfill its obligations. The Community Development Director or his/her designee shall act as Secretary to the DRC.

23.15.03: MEETINGS AND QUORUM:

The DRC shall hold its regular at such date, time, and location as the City Council shall establish by resolution. The DRC shall take action by majority vote of those present and constituting a quorum. A quorum shall consist of three (3) members or members and alternates. An alternate shall serve when any member is absent.

SECTION 3. Article 09, Chapter II of the San Marino City Code is hereby amended as follows as it pertains to the Library Board:

02.09.01: CREATION AND COMPOSITION:

There is hereby created a city Library Board which shall consist of five (5) members and two (2) alternates. Each member and alternate shall be an elector of the City.

02.09.02: APPOINTMENT AND TERM:

Members and alternates shall be appointed by the Mayor with the approval of the Council.

Members of the board shall serve a term of three (3) years with terms commencing on June 1 of the year of appointment; except, that of the board members first appointed, two (2) shall serve

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ORDINANCE NO. O-22-1387
PAGE 4 of 7
terms of one year, two (2) shall serve a term of two (2) years and one shall serve a term of three (3) years. Thereafter, all board members and alternates shall serve a term of three (3) years commencing on June 1 of the year of appointment and until a successor has been appointed.

Commencing July 1, 2010, no commissioner may serve more than two (2) consecutive terms; however, after waiting a period of at least two (2) years following the end of the second term, a commissioner may be reappointed for not more than two (2) additional consecutive terms.

02.09.03: VACANCIES:

Vacancies to the library board shall be filled by appointment of the Mayor with approval of the Council, after providing for a twenty (20) day public notice period of such vacancy. Appointment to fill a vacancy shall be for the remainder of the unexpired term.

02.09.04: CHAIRPERSON AND VICE CHAIRPERSON:

The members of the Library Board shall select a chairperson and a vice chairperson from among its members as established by City Council resolution.

02.09.05: SECRETARY:

The City Manager shall assign the Community Services Director or other staff support to the Library Board as may be required for the board to fulfill its obligations. The Community Services Director or his/her designee shall act as Secretary to the Library Board.

02.09.06: COMPENSATION AND EXPENSES:

Members of the Library Board shall serve without compensation.

Expenses of members of the Board in attendance at meetings related to their duties as members of the Library Board shall be paid for by the City when such attendance is approved by the Council.

02.09.07: MEETINGS AND QUORUM:

The Board shall hold its regular meetings at such date, time, and location as the City Council shall establish by resolution. The Board shall take action by majority vote of those present and constituting a quorum. A quorum shall consist of three (3) members or members and alternates.

An alternate shall serve when any member is absent.

02.09.08: DUTIES:

The Library Board shall have such duties and responsibilities as may be established pursuant to sections 18900 through 18965 of the state Education Code, except as specifically precluded herein.

The Library Board shall also advise and inform the Council on matters pertaining to the programs and materials provided by the library and to advise the City Manager on budgetary matters.

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ORDINANCE NO. O-22-1387
PAGE 5 of 7

02.09.09: COMPLIANCE WITH CITY REGULATIONS:

The Library Board shall comply with all provisions of the city's personnel and finance administration for all activities or operations funded pursuant to an allocation to the library by the Council.

SECTION 4. Article 14, Chapter II of the San Marino City Code is hereby amended as follows as it pertains to the Public Safety Commission:

02.14.01: CREATION AND COMPOSITION:

There is hereby created the Public Safety Commission, which shall consist of five (5) members.

Each member shall be an elector of the City.

02.14.02: APPOINTMENT AND TERM:

Members of the Public Safety Commission shall be appointed by the Mayor with the approval of the Council.

Members of the Commission shall serve terms of four (4) years, with terms commencing June 1 of the year of appointment; except, that of the Commissioners first appointed, two (2) members shall serve terms of two (2) years and three (3) members shall serve terms of four (4) years.

Thereafter, all Commissioners shall serve a term of four (4) years and until a successor has been appointed.

The City Council may remove any member of the Commission at any time. Vacancies shall be filled by appointment for the unexpired portion of the remaining time in the same manner as the original appointment.

No Commissioner may serve more than two (2) consecutive terms; however, after waiting a period of at least two (2) years following the end of the second term, a Commissioner may be reappointed to not more than two (2) additional consecutive terms.

No member serving on the Public Safety Commission shall be permitted more than two (2) excused absences per fiscal year. No unexcused absences are allowed.

02.14.05: COMPENSATION AND EXPENSES:

Members of the Public Safety Commission shall serve without compensation.

Expenses of members of the Commission in attendance at meetings related to their duties as members of the Public Safety Commission shall be paid for by the City when such attendance is approved by the Council.

02.14.06: MEETINGS:

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ORDINANCE NO. O-22-1387
PAGE 6 of 7
The Public Safety Commission shall meet each and every calendar month at such date, time, and location as the City Council shall establish by resolution.

SECTION 5. The City Clerk shall certify the adoption of this ordinance and shall cause this ordinance to be published by title and summary.

SECTION 6. This ordinance shall take effect 30 days following publication by title and summary.

PASSED, APPROVED, AND ADOPTED this 13th day of April, 2022. _____________________________

SUSAN JAKUBOWSKI
MAYOR
ATTEST:
___________________________

CHRISTINA BAKER

CITY CLERK
APPROVED AS TO FORM:
____________________________________

JOSEPH MONTES

CITY ATTORNEY

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ORDINANCE NO. O-22-1387
PAGE 7 of 7
I HERBY CERTIFY that the foregoing Ordinance No. O-22-1387, was introduced at a Regular Meeting of the City Council held on the 9th day of March, 2022, and was approved and adopted at a Regular Meeting of the City Council held on the 13th day of April, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________

CHRISTINA BAKER

CITY CLERK

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF SAN MARINO
)
) SS
)

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ORDINANCE NO. O-22-1387

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN

MARINO AMENDING THE CITY CODE TO ALIGN BOARD AND

COMMISSION TERM START DATES, DECOMMISSION THE

RECREATION COMMISSION, AND ADJUST BOARD AND

COMMISSION MEETING TIMES, AND ELIMINATE THE ALTERNATE

POSITIONS FOR THE PUBLIC SAFETY COMMISSION

THE CITY COUNCIL OF THE CITY OF SAN MARINO HEREBY ORDAINS AS FOLLOWS:

SECTION 1. Article 08, Chapter II of the San Marino City Code is hereby amended as follows as it pertains to the Planning Commission:

02.08.01: CREATION AND COMPOSITION:

There is hereby created a city Planning Commission which shall consist of five (5) members. Each member shall be an elector of the City.

02.08.02: APPOINTMENT AND TERM:

02.08.03: VACANCIES:

Vacancies to the Planning Commission shall be filled by appointment of the Mayor with the approval of the Council, after providing for a twenty (20) day public notice period of such vacancy.

Appointment to fill a vacancy shall be for the remainder of the unexpired term.

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ORDINANCE NO. O-22-1387
PAGE 2 of 7

02.08.04: CHAIRPERSON AND VICE CHAIRPERSON:

The members of the Planning Commission shall select a chairperson and a vice chairperson from among its members as established by City Council resolution.

02.08.05: COMPENSATION AND EXPENSES:

Members of the Planning Commission shall serve without compensation.

02.08.06: MEETINGS:

02.08.07: SECRETARY TO COMMISSION; RECORDS:

The Community Development Director shall be the secretary of the Commission. All proceedings and actions by the Commission shall be public records, and the secretary shall record and preserve them.

02.08.08: DUTIES:

A. State Law: The Commission shall be charged with such duties and shall be granted such powers as are granted to municipal planning commissions under provisions of the laws of the state 1.

B. City Code: The Commission shall be charged with such duties and shall be granted such powers as are assigned to the commission under provisions of this code.

C. Advisory Agency: The Commission is hereby designated as the "advisory agency" of the City as defined in section 66415 of the state Government Code.

SECTION 2. Article 15, Chapter XXIII of the San Marino City Code is hereby amended as follows as it pertains to the Design Review Committee:

23.15.01: DESIGN REVIEW COMMITTEE ESTABLISHED:

The Design Review Committee (hereinafter the DRC) of the City is hereby established.

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ORDINANCE NO. O-22-1387
PAGE 3 of 7
The Design Review Committee shall consist of five (5) members and two (2) alternates appointed by the Mayor, with the approval of the Council. All members of the Design Review Committee shall be persons residing in the City.

Members shall serve a term of two (2) years with the terms commencing on June 1 of the first year of appointment; except, that of the DRC members first appointed, three (3) regular members shall serve a term of two (2) years and two (2) shall serve a term of one year. One alternate shall serve a term of two (2) years and one shall serve a term of one year. Thereafter, all DRC members and alternates shall serve terms of two (2) years and until a successor has been appointed. Commencing with terms that begin on or after July 1, 2010, no committee member may serve more than four (4) consecutive terms; however, after waiting a period of at least two (2) years following the end of the second term, a Commissioner may be reappointed for not more than two (2) consecutive terms.

The members of the DRC shall select a Chairperson and Vice Chairperson from among its members as established by City Council resolution.

The DRC shall establish written rules of operation which shall be approved by the Council.

23.15.02: STAFF SUPPORT:

23.15.03: MEETINGS AND QUORUM:

SECTION 3. Article 09, Chapter II of the San Marino City Code is hereby amended as follows as it pertains to the Library Board:

02.09.01: CREATION AND COMPOSITION:

There is hereby created a city Library Board which shall consist of five (5) members and two (2) alternates. Each member and alternate shall be an elector of the City.

02.09.02: APPOINTMENT AND TERM:

Members and alternates shall be appointed by the Mayor with the approval of the Council.

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ORDINANCE NO. O-22-1387
PAGE 4 of 7
Members of the board shall serve a term of three (3) years with terms commencing on June 1 of the year of appointment; except, that of the board members first appointed, two (2) shall serve terms of one year, two (2) shall serve a term of two (2) years and one shall serve a term of three (3) years. Thereafter, all board members and alternates shall serve a term of three (3) years commencing on June 1 of the year of appointment and until a successor has been appointed.

02.09.03: VACANCIES:

02.09.04: CHAIRPERSON AND VICE CHAIRPERSON:

The members of the Library Board shall select a chairperson and a vice chairperson from among its members as established by City Council resolution.

02.09.05: SECRETARY:

02.09.06: COMPENSATION AND EXPENSES:

Members of the Library Board shall serve without compensation.

Expenses of members of the Board in attendance at meetings related to their duties as members of the Library Board shall be paid for by the City when such attendance is approved by the Council.

02.09.07: MEETINGS AND QUORUM:

An alternate shall serve when any member is absent.

02.09.08: DUTIES:

The Library Board shall have such duties and responsibilities as may be established pursuant to sections 18900 through 18965 of the state Education Code, except as specifically precluded herein.

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ORDINANCE NO. O-22-1387
PAGE 5 of 7
The Library Board shall also advise and inform the Council on matters pertaining to the programs and materials provided by the library and to advise the City Manager on budgetary matters.

02.09.09: COMPLIANCE WITH CITY REGULATIONS:

The Library Board shall comply with all provisions of the city's personnel and finance administration for all activities or operations funded pursuant to an allocation to the library by the Council.

SECTION 4. Article 14, Chapter II of the San Marino City Code is hereby amended as follows as it pertains to the Public Safety Commission:

02.14.01: CREATION AND COMPOSITION:

There is hereby created the Public Safety Commission, which shall consist of five (5) members and one alternate. Each member shall be an elector of the City.

02.14.02: APPOINTMENT AND TERM:

Members and the alternate of the Public Safety Commission shall be appointed by the Mayor with the approval of the Council.

Members and the alternate of the Commission shall serve terms of four (4) years, with terms commencing June 1 of the year of appointment; except, that of the Commissioners first appointed, two (2) members and the alternate member shall serve terms of two (2) years and three (3) members shall serve terms of four (4) years. Thereafter, all Commissioners shall serve a term of four (4) years and until a successor has been appointed.

No member serving on the Public Safety Commission shall be permitted more than two (2) excused absences per fiscal year. No unexcused absences are allowed.

02.14.05: COMPENSATION AND EXPENSES:

Members of the Public Safety Commission shall serve without compensation.

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ORDINANCE NO. O-22-1387
PAGE 6 of 7

02.14.06: MEETINGS:

The Public Safety Commission shall meet each and every calendar month at such date, time, and location as the City Council shall establish by resolution.

SECTION 5. Article 13, Chapter II of the San Marino City Code, as related to the Recreation Commission, is hereby deleted in its entirety.

SECTION 56. The City Clerk shall certify the adoption of this ordinance and shall cause this ordinance to be published by title and summary.

SECTION 67. This ordinance shall take effect 30 days following publication by title and summary.

PASSED, APPROVED, AND ADOPTED this 29xxth day of AprilMonth, 2022. _____________________________

SUSAN JAKUBOWSKI
MAYOR
ATTEST:
___________________________

CHRISTINA BAKER

CITY CLERK
APPROVED AS TO FORM:
____________________________________

JOSEPH MONTES

CITY ATTORNEY

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF SAN MARINO )
I HERBY CERTIFY that the foregoing Ordinance No. O-22-1387, was introduced at a Regular Meeting of the City Council held on the 9th day of March, 2022, and was approved and

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ORDINANCE NO. O-22-1387
PAGE 7 of 7
adopted at a Regular Meeting of the City Council held on the 29XXth day of MonthApril, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________

CHRISTINA BAKER

CITY CLERK

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PLANNING COMMISSION

02.08.01: CREATION AND COMPOSITION:

There is hereby created a city Pplanning Ccommission which shall consist of five (5) members.

Each member shall be an elector of the Ccity. (Ord. 951, 3-8-1989)

02.08.02: APPOINTMENT AND TERM:

The Pplanning Ccommission shall consist of five (5) members and two (2) alternates appointed by the Mmayor, with the approval of the Ccouncil. All members of the Pplanning Ccommission shall be persons residing in the cCity. (Ord. 0-15-1300, 9-25-2015) Members of the Ccommission shall serve a term of four (4) years, with terms commencing June 1 of the year of appointment; except, that of the commissioners first appointed, two (2) shall serve terms of two (2) years and three (3) shall serve terms of four (4) years. Thereafter, all commissioners shall serve a term of four (4) years and until a successor has been appointed.

The Pplanning Ccommission shall take action by majority vote of those present and constituting a quorum. A quorum shall consist of three (3) members, or members and alternates. An alternate shall serve when any member is absent or has recused themselves from a specific case. (Ord. 0- 10-1240, 9-24-2010)

02.08.03: VACANCIES:

Vacancies to the Pplanning Ccommission shall be filled by appointment of the Mmayor with the approval of the Ccouncil, after providing for a twenty (20) day public notice period of such vacancy. Appointment to fill a vacancy shall be for the remainder of the unexpired term. (Ord. 951, 3-8-1989)

02.08.04: CHAIRPERSON AND VICE CHAIRPERSON:

The members of the Pplanning Ccommission shall select a chairperson and a vice chairperson from among its members as established by Ccity Ccouncil resolution. (Ord. 0-10-1232, 6-25- 2010)

02.08.05: COMPENSATION AND EXPENSES:

Members of the pPlanning Ccommission shall serve without compensation.

Expenses of members of the Ccommission in attendance at meetings related to their duties as members of the Pplanning Ccommission shall be paid for by the Ccity when such attendance is approved by the Ccouncil. (Ord. 951, 3-8-1989)

02.08.06: MEETINGS:

The Pplanning Ccommission shall meet on the fourth Wednesday of each and every calendar month at such date, time, and location as the City Council shall establish by resolution at the hour of seven o'clock (7:00) P.M. in the council chamber of the city hall. Special meetings may be

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called by action of the chairperson or by any three (3) members of the Ccommission. (Ord. 1003, 12-11-1991)

02.08.07: SECRETARY TO COMMISSION; RECORDS:

The planning and buildingCommunity Development Ddirector shall be the secretary of the Ccommission. All proceedings and actions by the Ccommission shall be public records, and the secretary shall record and preserve them. (Ord. 1003, 12-11-1991)

02.08.08: DUTIES:

A. State Law: The Commission shall be charged with such duties and shall be granted such powers as are granted to municipal planning commissions under provisions of the laws of the state 1 .

B. City Code: The Commission shall be charged with such duties and shall be granted such powers as are assigned to the commission under provisions of this code.

C. Advisory Agency: The Commission is hereby designated as the "advisory agency" of the City as defined in section 66415 of the state Government Code. (Ord. 951, 3-8-1989)

DESIGN REVIEW COMMITTEE

23.15.01: DESIGN REVIEW COMMITTEE ESTABLISHED:

The Design Review Committee (hereinafter the DRC) of the City is hereby established. (Ord. 0- 10-1232, 6-25-2010)
The Design Review Committee shall consist of five (5) members and two (2) alternates appointed by the Mayor, with the approval of the Council. All members of the Design Review Committee shall be persons residing in the City. (Ord. 0-15-1300, 9-25-2015) Members shall serve a term of two (2) years with the terms commencing on July 1June 1 of the first year of appointment; except, that of the DRC members first appointed, three (3) regular members shall serve a term of two (2) years and two (2) shall serve a term of one year. One alternate shall serve a term of two (2) years and one shall serve a term of one year. Thereafter, all DRC members and alternates shall serve terms of two (2) years and until a successor has been appointed. Commencing with terms that begin on or after July 1, 2010, no committee member may serve more than four (4) consecutive terms; however, after waiting a period of at least two (2) years following the end of the second term, a Commissioner may be reappointed for not more than two (2) consecutive terms.

The members of the DRC shall select a Chairperson and Vice Chairperson from among its members as established by City Council resolution.

Meetings shall be held semimonthly, or more frequently as necessary to transact the business of the DRC, on dates and at times to be established by the Chairperson. The DRC shall take action

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by majority vote of those present and constituting a quorum. A quorum shall consist of three (3) members or members and alternates. An alternate shall serve when any member is absent.

The DRC shall establish written rules of operation which shall be approved by the Council. (Ord. 0-10-1232, 6-25-2010)

23.15.02: STAFF SUPPORT:

23.15.03: MEETINGS AND QUORUM:

The DRC shall hold its regular meetings at such date, time, and location as the City Council shall establish by resolution. The DRC shall take action by majority vote of those present and constituting a quorum. A quorum shall consist of three (3) members or members and alternates.

An alternate shall serve when any member is absent.

LIBRARY BOARD OF TRUSTEES

02.09.01: CREATION AND COMPOSITION:

There is hereby created a city Llibrary Bboard which shall consist of five (5) members and two (2) alternates. Each member and alternate shall be an elector of the Ccity. (Ord. 096-1094, 7-10- 1996)

02.09.02: APPOINTMENT AND TERM:

Members and alternates shall be appointed by the Mmayor with the approval of the Ccouncil.

Members of the board shall serve a term of three (3) years with terms commencing on June 1 of the year of appointment; except, that of the board members first appointed, two (2) shall serve terms of one year, two (2) shall serve a term of two (2) years and one shall serve a term of three (3) years. Thereafter, all board members and alternates shall serve a term of three (3) years commencing on June 1 of the year of appointment and until a successor has been appointed. Commencing July 1, 2010, no commissioner may serve more than two (2) consecutive terms; however, after waiting a period of at least two (2) years following the end of the second term, a commissioner may be reappointed for not more than two (2) additional consecutive terms. (Ord. 0-10-1228, 5-12-2010)

02.09.03: VACANCIES:

Vacancies to the library board shall be filled by appointment of the Mmayor with approval of the Ccouncil, after providing for a twenty (20) day public notice period of such vacancy. Appointment to fill a vacancy shall be for the remainder of the unexpired term. (Ord. 951, 3-8-1989)

02.09.04: CHAIRPERSON AND VICE CHAIRPERSON:

The members of the Llibrary Bboard shall select a chairperson and a vice chairperson from among its members as established by Ccity Ccouncil resolution. (Ord. 0-10-1232, 6-25-2010)

02.09.05: SECRETARY:

The City Manager shall assign the Community Services Director or other staff support to the Library Board as may be required for the board to fulfill its obligations. The Community Services

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Director or his/her designee shall act as Secretary to the Library Board. The library board shall select a secretary to the board from among its members. The secretary shall serve for a one year term and may serve an unlimited number of terms. (Ord. 951, 3-8-1989)

02.09.06: COMPENSATION AND EXPENSES:

Members of the lLibrary Bboard shall serve without compensation.

Expenses of members of the Bboard in attendance at meetings related to their duties as members of the Llibrary Bboard shall be paid for by the Ccity when such attendance is approved by the cCouncil. (Ord. 951, 3-8-1989)

02.09.07: MEETINGS AND QUORUM:

The Bboard shall hold its regular meetings at such date, time, and location as the City Council shall establish by resolutionin the public library at such times as the city council shall establish by resolution. The Bboard shall take action by majority vote of those present and constituting a quorum. A quorum shall consist of three (3) members or members and alternates. An alternate shall serve when any member is absent. (Ord. 0-14-1282, 9-26-2014)

02.09.08: DUTIES:

The Llibrary Bboard shall have such duties and responsibilities as may be established pursuant to sections 18900 through 18965 of the state Education Code, except as specifically precluded herein.

The Llibrary Bboard shall also advise and inform the Ccouncil on matters pertaining to the programs and materials provided by the library and to advise the cCity Mmanager on budgetary matters. (Ord. 951, 3-8-1989)

02.09.09: COMPLIANCE WITH CITY REGULATIONS:

The Llibrary Bboard shall comply with all provisions of the city's personnel and finance administration for all activities or operations funded pursuant to an allocation to the library by the Ccouncil. (Ord. 951, 3-8-1989)

PUBLIC SAFETY COMMISSION

02.14.01: CREATION AND COMPOSITION:

There is hereby created the Public Safety Commission, which shall consist of five (5) members and one alternate. Each member shall be an elector of the City. (Ord. 0-18-1334, 2-14-2018, eff. 3-16-2018)

02.14.02: APPOINTMENT AND TERM:

Members and the alternate member of the Public Safety Commission shall be appointed by the Mayor with the approval of the Council.

Members and the alternate member of the Ccommission shall serve terms of four (4) years, with terms commencing July June 1 of the year of appointment; except, that of the Commissioners first appointed, two (2) members and the alternate member shall serve terms of two (2) years and three (3) members shall serve terms of four (4) years. Thereafter, all Commissioners shall serve a term of four (4) years and until a successor has been appointed.

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The City Council may remove any member of the Ccommission at any time. Vacancies shall be filled by appointment for the unexpired portion of the remaining time in the same manner as the original appointment.

No member serving on the Public Safety Commission shall be permitted more than two (2) excused absences per fiscal year. No unexcused absences are allowed. (Ord. 0-18-1334, 2-14- 2018, eff. 3-16-2018)

02.14.03: VACANCIES:

Vacancies to the Public Safety Commission shall be filled by appointment of the Mayor with the approval of the Council, after complying with any waiting period required by law. Appointment to fill a vacancy shall be for the remainder of the unexpired term. (Ord. 0-18-1334, 2-14-2018, eff. 3-16-2018)

02.14.04: CHAIRPERSON AND VICE CHAIRPERSON:

The members of the Public Safety Commission shall select a Chairperson and a Vice Chairperson from among its members as established by City Council resolution. (Ord. 0-18-1334, 2-14-2018, eff. 3-16-2018)

02.14.05: COMPENSATION AND EXPENSES:

Members of the Public Safety Commission shall serve without compensation.

Expenses of members of the Ccommission in attendance at meetings related to their duties as members of the Public Safety Commission shall be paid for by the City when such attendance is approved by the Council. (Ord. 0-18-1334, 2-14-2018, eff. 3-16-2018)

02.14.06: MEETINGS:

The Public Safety Commission shall meet on the first Monday of each and every calendar month at such date, time, and location as the City Council shall establish by resolutionat the hour of seven o'clock (7:00) P.M. in the Barth Room of the Crowell Library. (Ord. 0-18-1334, 2-14-2018, eff. 3-16-2018; amd. Ord. O-20-1361, 4-8-2020)

02.14.07: SECRETARY TO COMMISSION; RECORDS:

The Police Chief shall be the Secretary of the commission. All proceedings and actions by the commission shall be public records, and the Secretary shall record and preserve them.

All officers, departments and department heads of the City shall cooperate and render all reasonable and necessary assistance to the Public Safety Commission. (Ord. 0-18-1334, 2-14- 2018, eff. 3-16-2018)

02.14.08: ADVISORY BOARD TO THE CITY COUNCIL:

The Public Safety Commission shall act solely as an advisory board to the City Council and an advocate for public safety and traffic services with respect to matters relating to public safety, including understanding police and fire operations, crime prevention, emergency preparedness, traffic and transportation, and any other matters which may be assigned to it from time to time by the City Council, and shall study and make recommendations as to such matters

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directly to the City Council in an advisory capacity. Unless expressly authorized by the City Council, the commission shall not represent itself to be acting for or on behalf of the City Council, nor shall it commit the officers, employees, or staff of the City in any manner or to any course of action. To the contrary, the commission shall act as a study center and clearinghouse for advisory action to the City Council. (Ord. 0-18-1334, 2-14-2018, eff. 3-16-2018)

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RESOLUTION NO. R-22-10

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA, ESTABLISHING THE

REGULAR MEETING TIME OF THE PLANNING

COMMISSION, DESIGN REVIEW COMMITTEE,

LIBRARY BOARD OF TRUSTEES, AND PUBLIC SAFETY

COMMISSION
WHEREAS, the Planning Commission holds its regular meetings in the Council Chambers at City Hall on the fourth Wednesday of the month at 7:00 PM; WHEREAS, the Planning Commission has requested to change its regular meeting time from 7:00 PM to 6:00 PM, subject to City Council approval; WHEREAS, the Design Review Committee holds its regular meetings in the Council Chambers at City Hall semi-monthly at 7:00 PM;
WHEREAS, the Design Review Committee has requested to change its regular meeting time from 7:00 PM to 6:00 PM, commencing after June 1, 2022, subject to City Council approval; WHEREAS, the Public Safety Commission holds its regular meetings in the Barth Room at Crowell Public Library on the first Monday of the month at 7:00 PM; WHEREAS, the Public Safety Commission has requested to change its regular meeting to the third Monday of the month at 6:00 PM, subject to City Council approval; and WHEREAS, the Library Board of Trustees holds its regular meetings at Crowell Public Library on the fourth Monday of the month at 8:00 AM.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. The regular meeting day and time of the Planning Commission is the fourth Wednesday of the month at 6:00 PM in the Council Chambers at City Hall.

SECTION 2. The regular meeting time of the Design Review Committee is semi-monthly on Wednesday at 6:00 PM in the Council Chambers at City Hall, commencing June 1, 2022.

SECTION 3. The regular meeting day and time of the Public Safety Commission is the third Monday of the month at 6:00 PM in the Barth Room at Crowell Public Library.

SECTION 4. The regular meeting day and time of the Library Board of Trustees is the fourth Monday of the month at 8:00 AM in the Barth Room at Crowell Public Library.

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CITY OF SAN MARINO RESOLUTION NO. R-22-10
PAGE 2 OF 2
PASSED, APPROVED, AND ADOPTED, at a Regular Meeting of the City Council of the City of San Marino, California, on this 29th day of April, 2022. ______________________________________

SUSAN JAKUBOWSKI, MAYOR

CITY OF SAN MARINO
ATTEST:
__________________________________

CHRISTINA BAKER, CITY CLERK

CITY OF SAN MARINO

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Christina Baker, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-22-10 was adopted by the City Council of the City of San Marino at a Regular Meeting held on the 29th day of April, 2022, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

CHRISTINA BAKER, CITY CLERK

CITY OF SAN MARINO

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STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Fiscally Responsible and Transparent City Government

BACKGROUND
During the Fiscal Year 2019-20 budget process, staff worked together with the City Council Budget Liaisons (then Council Members Susan Jakubowski and Ken Ude) to develop an innovative and streamlined budget process that ultimately led to a successful adoption of the budget on May 31, 2019. Staff has continued to use this same budget process each fiscal year since.

One prominent element of budget cycles is the brainstorming and selection of priority initiatives.

Because of multiple difficulties that arose with the priority initiative process in the Fiscal Year 2020-21 budget process, staff in coordination with the Budget Liaisons (then-Mayor Ude and then Vice Mayor Jakubowski) decided to retire the priority initiative process and replace it with a more flexible goal-setting session and community input survey for the Fiscal Year 2021-22 budget process. After reviewing the impact of moving away from priority initiatives towards goal-setting with the current budget liaisons (Mayor Jakubowski and Council Member Ude), it was recommended that Council return to the priority initiative setting process with a few modifications.

To date, the following actions have taken place to put us on the right footing for today’s presentation of the FY 2022-23 proposed budget by department operational expenditures:

TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: Paul Chung, Finance Director
DATE: April 29, 2022
SUBJECT: PRESENTATION OF FY 2022-23 PROPOSED OPERATING

BUDGET BY DEPARTMENT (FIRE, COMMUNITY SERVICES, AND

POSSIBLE CONTINUED DISCUSSION OF OTHER
DEPARTMENTS) AND THE PROPOSED PHASE 3 OF REENVISIONED RECREATION PROGRAM PLAN Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

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• At the January 28, 2022 City Council meeting, the City Council brainstormed possible operating budget priority initiatives and noted which Capital Improvement Program (CIP) projects they would like to see prioritized.
• In addition to the City Council brainstorming session on January 28, staff gathered priority initiative input from the community in various ways. The City conducted a community survey, which was promoted in the City Manager’s Weekly Briefing, on social media, and at several speaking engagements staff had in the community. Staff also held targeted brainstorming sessions with the City Club, the Chinese Club of San Marino, and at the Monthly Town Hall meeting on February 7, 2022. Similar to the Council brainstorming session, Staff separated the public’s input into operational budget priority initiative ideas and CIP project priority initiative ideas.
• At the February 9, 2022 City Council meeting, staff presented the mid-year review, fiveyear financial forecast, and long-term financial projection. • At the February 25, 2022 City Council meeting, each Council Member identified their top priority initiatives from all of the brainstormed ideas. Two priority initiatives were approved by City Council, the Vacancy Tax and No Smoking Ordinance at Lacy Park.

These two items have no budget impact.
• The City Council reviewed and gave direction on the FY 2022-23 Capital Equipment and Improvement Budget at the March 18 and 25, 2022 City Council meetings. • On April 4, the Public Safety Commission reviewed and accepted the draft FY 2022-23 Public Safety Department Budgets as presented.
• On April 11, the Library Board of Trustees reviewed and accepted the draft FY 2022-23 Crowell Public Library’s Department Budget as presented. • On April 22, staff provided a high-level budget summary, anticipated fund balance and revenue details to help frame the discussion. City Council considered the operating budget expenditures from all departments other than Fire and Community Services.

DISCUSSION
Over the course of two meetings (April 22 and April 29), the City Council will review the expenditure side of the FY 2022-23 proposed operating budget and work plans. Today’s meeting focuses on Fire and Community Services Departments operating budget. Each department will be presenting their proposed budgets to Council and will be available for any questions along with Finance Director Chung.

The Community Services Department has also provided the Council the proposed phase 3 plan for re-envisioned Recreation programming. The proposed budget for the department includes the proposed phase 3, and any subsequent changes Council directs will be incorporated to the FY 2022-23 Proposed Budget.

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Attachments 1 and 2 of this staff report include departmental budget packets and attachment 3 includes line item detail on Other Contract Services. The departmental budget packets include the budget memorandum, a narrative description, current year accomplishments, next year’s objectives, an up-to-date operating dashboard, and the operating budget documents broken out into Personnel and Services & Supplies sections. Departmental Organizational Charts were excluded from the budget packets as the documents required final revisions and formatting. The charts will be included in the FY 2022-23 Proposed Budget document.

Fire Department budget presentation will be similar to last week’s budget presentations, whereas, Community Services Department will present their phase 3 plan for re-envisioned Recreation programming and the departments proposed budget.

RECOMMENDATION
Staff recommends that the City Council provide direction to the City Manager on the proposed FY 2022-23 budget.

ATTACHMENTS

1. Fire

2. Community Services

3. Other Contract Services (Detail)

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FIRE DEPARTMENT

DEPARTMENT PURPOSE
The mission of the San Marino Fire Department is to save lives and property, and ensure the safety of our community.

DEPARTMENT DESCRIPTION
The Fire Department’s primary purpose is to provide lifesaving emergency response for fire suppression and emergency medical services for residents of the City. Equally important, however, are its responsibilities in the areas of fire prevention, life safety inspections, community education and emergency preparedness.

The delivery of life saving paramedic services is an integral part of the Fire Department mission. All of the San Marino firefighters are licensed Paramedics trained to the highest level provided within the County of Los Angeles. Only about ten percent of the cities in Los Angeles County employ paramedics with the extensive training and experience required to provide advanced life support using standing field treatment protocols.

Other services include:
• Annual inspections of commercial property and school occupancy; • Review of commercial and large residential building plans for adequacy of fire detection and suppression systems;
• Pre-incident exercises and training with allied agencies, and others related to high-risk or highvalue areas of the City, such as the High Fire Hazard Severity Zone and the Huntington Library, Art Collections and Botanical Gardens;
• Participation in public education in schools, neighborhoods, community groups and service clubs to stress fire safety, first aid, cardiopulmonary resuscitation and emergency preparedness; • In conjunction with the South Pasadena Fire Department, share fire command Chief Officers for the two fire departments. By sharing resources, the fire departments can provide an enhanced service at a lower cost;
• In conjunction with MySafe California, a non-profit safety organization, the San Marino Fire Department conducts a Junior Fire Program for Huntington Middle School, and cardio pulmonary resuscitation (CPR) training for San Marino High School students; and • Emergency Management responsibilities for the City.

FISCAL YEAR 2021-22 ACCOMPLISHMENTS
• Continued to lead the City of San Marino’s response to COVID-19, including management of the Emergency Operations Center and Resident Support Hotline, provided COVID-19 testing for employees, and managed acquisition and distribution of personal protective equipment for all City Departments.
• Conducted a vaccine booster program for residents who received COVID-19 vaccines through the Department’s initial vaccine distribution program in FY 2021-22.

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• Coordinated with the Parks & Public Works Department to receive design proposals for the Fire Department’s bathroom renovation.
• Completed purchase of mobile radios for the department’s emergency response apparatus. • Worked with the Huntington Library in the development of their Emergency Action Plans. • Published an Annual San Marino Fire Department Report. • Engaged the community in numerous public educational presentations concerning COVID-19, virus variants, fall prevention, and preparing for disasters.

FISCAL YEAR 2022-23 OBJECTIVES
• Complete the Lexipol implementation of fire department policies and procedures. • Accept delivery of the new RA 91. (Delivery was originally scheduled for FY 2021-22; however, production was delayed due to the COVID-19 pandemic as well as national recalls by Fiat Chrysler of lug nuts and fuel pumps.)
• Conduct a review of the current Community Emergency Response Training (CERT) and develop a “Citizen Fire Academy” for residents’ participation.
• Conduct Fire Department First Aid Community Instructional Workshops. • Begin construction on the Fire Department’s bathroom renovation.

OPERATIONAL DASHBOARD
Description FY 20-21
Total
Year to Date
(as of March 2022) Estimated Actuals
# of total responses 1,673 1,403 1,864
Responses in City 940 752 1001
Responses out of City 733 647 863
90th percentile EMS
turnout time 0:01:25 0:01:03 0:01:14
90th percentile Fire
turnout time 0:01:40 0:01:04 0:01:22
90th percentile overall
response time 0:06:02 0:06:09 0:06:05
Total cardiac arrest
incidents 14 7 9
Cardiac arrest return of
spontaneous circulation 1 2 3

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TO: Dr. Marcella Marlowe, City Manager
FROM: M. D. Rueda, Fire Chief
Jennifer McGee, Management Analyst
DATE: April 22, 2022
SUBJECT: DRAFT BUDGET SUBMISSION FOR FY 2022-23

FIRE DEPARTMENT
Attached are the draft budget submissions for the Fire Department:

YEAR-END SUMMARY (FY 2021-22 BUDGET VS ESTIMATED)
• The Department is anticipated to end the fiscal year at $257,106 or 4.3% above the current budget. The primary reasons are listed below:
o Personnel budget is anticipated to exceed the budget by $219,332 due to overtime costs to provide position coverage for 2 vacant positions and 4 injuries on duty exceeding 200 hours during the fiscal year.
o Shared Command Services (cost center 103-34-4110-0000) is anticipated to exceed the budget by $53,000 due to a correction in billing by the City of South Pasadena. South Pasadena did not include the actual cost of the shared Division Chief’s fully burdened salary in previous fiscal year invoicing. The budgeted amount was based on data provided by South Pasadena. The overage in the Shared Command Services account is partially offset by estimated savings of $15,000 in Utilities-Telecommunications (cost center 103- 34-4500-4950). An audit conducted in FY 2021-22 of department phone lines successfully decreased costs by 46%.

FY 2021-22 FY 2021-22
Bud. Vs
Est.

Bud. Vs
Est. FY 2022-23
YOY
Budget
YOY
Budget
Budget Estimated Diff $$ Diff %% Proposed Diff $$ Diff %% Personnel 5,328,307 5,547,639 219,332 4.1% 5,504,164 175,857 3.3% Services & Supplies 620,265 658,038 37,773 6.1% 682,670 62,405 10.1% Total by Type $ 5,948,572 $ 6,205,678 $ 257,106 4.3% 6,186,834 $ $ 238,262 4.0% Operating Budget Summary Table

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FY 2022-23 PROPOSED BUDGET
Personnel
• The Department’s Full Time Equivalent (FTE) will remain at 21.00 FTE, unchanged from the current budget.
• Personnel proposed budget for FY 2022-23 is $5,504,164 which represents a $175,857 or 3.3% increase from current budget.
o Salaries & Wages budget is pending the outcome of the meet and confer process with the associations.
o Overall pension costs are projected to increase by 10.5%.

Services & Supplies
• Services & Supplies proposed budget for FY 2022-23 is $682,670, which represents a $62,405 or 10.1% increase from the current budget. The primary reasons for the increase are due to the following:
o An increase of $63,000 to cost center #103-34-4110-0000 (Shared Command) for shared Division Chief services with the City of South Pasadena. Shared Command services are estimated at $173,000 for FY 2022-23 (half the fully burdened salary of the shared Division Chief position and anticipated overtime). The increase in cost is the result of an underbilling by South Pasadena for Fiscal Years 2019-20 and 2020-21.

ATTACHMENTS
A. Department Narrative (Purpose, Description, FY 2022-22 Accomplishments, FY 2022-23 Objectives, Operational Dashboard)
B. Department Organizational Chart
C. Department Tie-Out Sheets

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FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed
Full-Time
San Marino Fire Chief 1.00 1.00 1.00 1.00 1.00
San Marino Fire Division Chief 1.00 1.00 1.00 1.00 1.00 Fire Captains 3.00 3.00 3.00 3.00 3.00
Firefighter/Paramedic 12.00 12.00 12.00 12.00 12.00
Engineer 3.00 3.00 3.00 3.00 3.00
Management Analyst 1.00 1.00 1.00 1.00 1.00
Total Full-Time FTE 21.00 21.00 21.00 21.00 21.00
Total Part-Time FTE - - - - -
Department Total FTE 21.00 21.00 21.00 21.00 21.00
Expenditures by Type:

Personnel 5,458,015 5,532,129 5,328,307 5,547,639 5,504,164 Services & Supplies 643,877 814,047 620,265 658,038 682,670 Total by Type $ 6,101,892 $ 6,346,176 $ 5,948,572 $ 6,205,678 $ 6,186,834 Expenditures by Fund:
103 Public Safety Fund 5,823,782 6,065,869 5,743,290 6,082,896 5,986,656 104 4th of July Fund 1,908 - 1,782 1,781 2,178
281 Donations Fund - 10,479 - - -
595 Workers Compensation Fund 276,202 269,828 203,500 121,000 198,000 Total by Fund $ 6,101,892 $ 6,346,176 $ 5,948,572 $ 6,205,678 $ 6,186,834 GL # Personnel
103-34-4001-0000 Full Time Salaries 2,755,761 2,255,271 2,520,055 2,358,277 2,521,781 103-34-4001-0019 Full Time Salaries-COVID-19 - 16,847 - 3,600 - 103-34-4004-0000 Overtime 627,379 987,921 469,000 785,934 493,000 103-34-4004-0003 Overtime-Strike Teams 970 60,123 127,500 157,189 140,000 103-34-4004-0019 Overtime-COVID-19 26,438 - - - -
103-34-4004-0020 Overtime-Civil Unrest 3,213 - - - -
103-34-4004-0033 Overtime-Shared Command 59,896 41,378 39,000 67,608 50,000 103-34-4006-0000 Medicare 45,236 46,535 36,541 47,684 36,566 103-34-4008-6160 Retirement-PERS 1,255,750 1,371,878 1,551,900 1,464,590 1,679,027 103-34-4010-0000 Cafeteria Benefit 301,770 308,360 378,229 342,408 382,812 103-34-4011-0000 Technology Allowance 4,629 - - -
103-34-4013-0000 Uniform Allowance 800 800 800 800 800
103-34-4015-0000 Worker's Comp 4850 Pay 98,063 173,188 - 196,768 - 104-34-4004-0000 Fire Overtime (4th of July) 1,881 - 1,536 1,536 1,925 104-34-4006-0000 Medicare 27 21 21 28
104-34-4010-0000 Cafeteria Benefit - - 225 225 225
595-34-4015-0001 Workers' Comp Current Employees 183,411 264,101 159,723 111,000 165,678 595-34-4015-0002 Workers' Comp Past Employees 92,791 5,727 43,777 10,000 32,322 Total Personnel $ 5,458,015 $ 5,532,129 $ 5,328,307 $ 5,547,639 $ 5,504,164 GL # Services & Supplies
103-34-4110-0000 Shared Command 77,446 180,143 115,000 168,000 178,000 103-34-4150-0000 Other Contract Services 164,510 179,967 194,200 185,258 194,200

FIRE DEPARTMENT
FY 2021-22
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)

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FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed

FIRE DEPARTMENT
FY 2021-22
103-34-4150-0500 Other Contract Services-IT 15,277 17,286 17,000 16,672 17,550 103-34-4204-0000 Books & Periodicals 403 354 400 362 400 103-34-4206-0000 Building Repair & Maintenance 14,207 15,950 18,750 18,417 19,400 103-34-4308-0000 Equipment Rental - - 400 - 400
103-34-4316-0000 Equipment Repair & Maintenance 15,330 16,325 15,000 13,993 15,000 103-34-4376-0000 Materials & Supplies 48,300 48,251 50,800 58,542 60,500 103-34-4396-0000 Memberships & Dues 2,393 3,722 2,975 3,880 3,880 103-34-4398-0000 Mileage 249 - 100 127 100
103-34-4399-0000 Non-capitalized Equipment 11,678 7,678 12,300 11,126 12,300 281-34-4399-0000 Non-capitalized Equipment 10,479 - - - 103-34-4401-0000 Outside Services 6,370 3,080 3,000 4,270 3,000 103-34-4420-0000 Printing 541 95 450 379 450
103-34-4436-0000 Recruitment 21,770 42,491 16,600 25,739 16,600 103-34-4452-0000 Small Tools 275 284 500 427 500
103-34-4460-0003 Special Exp.Strike Team FEMP - 2,931 12,000 9,926 12,000 103-34-4468-0000 Staff Development 7,734 8,512 14,130 12,328 14,130 103-34-4480-0000 Travel & Meetings 2,736 398 5,600 2,338 5,600 103-34-4492-0000 Uniforms 10 - - - -
103-34-4492-0003 Uniforms-PERSable 7,399 7,064 7,400 7,400 7,400 103-34-4492-0004 Uniforms-Safety 21,724 19,585 23,000 22,562 23,000 103-34-4500-4950 Utilities-Natural Gas 2,054 2,522 1,900 3,954 4,100 103-34-4500-9025 Utilities-Telecommunications 23,032 29,742 39,960 21,509 21,560 103-34-4508-0000 Vehicle Repair & Maintenance 67,567 74,495 68,800 70,829 72,600 103-34-4950-0001 Equipment Cost Allocation 132,872 142,693 - - - Total Services & Supplies $ 643,877 $ 814,047 $ 620,265 $ 658,038 $ 682,670 Total Operating Expenditures $ 6,101,892 $ 6,346,176 $ 5,948,572 $ 6,205,678 $ 6,186,834

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EMERGENCY MANAGEMENT

DEPARTMENT PURPOSE
The Emergency Management Program develops and maintains the City’s emergency management program and disaster plans to respond to and coordinate the resources necessary to cope with local emergencies affecting San Marino. Emergency preparedness is a key component of the community’s readiness for a major emergency.

DEPARTMENT DESCRIPTION
The Department is responsible for training and educating the City Council members, City staff, businesses and residents to be self-sufficient in the event of a major disaster. Department responsibilities include:
• City Council members and key staff participate in at least one disaster exercise each year to test the City’s and County’s ability to manage and respond to a large-scale event. The City’s Emergency Operations Center (EOC) also participates in periodic communications exercises intended to test the capabilities of the County’s emergency management information systems. • Community Emergency Response Training (CERT) program. CERT members receive special training in disaster first aid, urban search and rescue, and the incident command system. • Maintain the City’s Emergency Operations Center.
• Maintain the City’s Emergency Operations Plan, and the Local Hazard Mitigation Plan. • Maintain the City’s disaster supplies.
• Maintain the City’s emergency notification systems, which includes the San Marino Community Alert Message System (SMCAMS) to notify residents and businesses about urgent information related to the safety of our community. Emergency information can be sent to a telephone or email address. The Emergency Management program also maintains the Wireless Emergency Alerts (WEA) system, which has the ability to send emergency alerts directly to mobile devices in the event of an emergency.

FISCAL YEAR 2021-22 ACCOMPLISHMENTS
• Completed the COVID-19 After Action Report for the operational period of March 4, 2020 – June 30, 2021 and submitted to the State.
• Completed the GIS update of the City map, and awaiting a final version for mounting in the EOC • Coordinated with the American Red Cross to provide Shelter Operations Training to the Community Services Department and the San Marino Unified School District. • Implemented monthly emergency operations workshops with the City’s executive staff. • Successfully sent the City’s first live Wireless Emergency Alert to residents bordering the Alhambra Wash following a gasoline spill in Pasadena.
• Provided training and resources for executive staff to develop and implement revised Emergency Action Plans for each department.

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FISCAL YEAR 2022-23 OBJECTIVES
• Develop and conduct emergency operations, active shooter training partnered with a consultant and the Huntington Library staff.
• Present the City’s revised Emergency Operations Plan to the Disaster Council and City Council for approval.
• Update the City’s Disaster Cache Inventory.
• Complete the EOC upgrade.

OPERATIONAL DASHBOARD
FY 2020-21 FY 2021-22
Description Actual
Year to Date
(as of March
2022)
Estimate
for the Year
EOC Activations 2 1 1

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TO: Dr. Marcella Marlowe, City Manager
FROM: M. D. Rueda, Fire Chief
Jennifer McGee, Management Analyst
DATE: April 22, 2022
SUBJECT: DRAFT BUDGET SUBMISSION FOR FY 2022-23

EMERGENCY MANAGEMENT
Attached are the draft budget submissions for Emergency Management:

YEAR-END SUMMARY (FY 2021-22 BUDGET VS ESTIMATED)
• The Department is anticipated to end the fiscal year at $15,568 or 21.3% above the current budget. The primarily reasons are listed below:
o Personnel budget is anticipated to exceed the budget by $21,338 due to continued staffing of the EOC Resident Support Hotline and overtime costs associated with employee testing and contact tracing.

FY 2021-22 FY 2021-22
Bud. Vs
Est.

Bud. Vs
Est. FY 2022-23
YOY
Budget
YOY
Budget
Budget Estimated Diff $$ Diff %% Proposed Diff $$ Diff %% Personnel 19,127 40,465 21,338 111.6% 19,127 - 0.0%
Services & Supplies 53,900 48,130 (5,770) -10.7% 54,500 600 1.1% Total by Type $ 73,027 $ 88,595 $ 15,568 21.3% 73,627 $ $ 600 0.8% Operating Budget Summary Table

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FY 2022-23 PROPOSED BUDGET
Personnel
• Although generally Emergency Management does not maintain a personnel budget, the department has included a proposed budget for FY 2022-23 of $19,127 for management of the Emergency Operations Center and Resident Support Hotline during the COVID pandemic.

Services & Supplies
• Services & Supplies proposed budget for FY 2022-23 is $54,500, which represents a $600 or

1.1% increase from the current budget. The primary reasons for the increase are due to the following:
o An increase of $300 (Other Contract Services-IT) to cost center # 101-36-4150-0500 for increased subscription costs to the City’s emergency alerting system. o An increase of $300 (Utilities-Telecommunications) to cost center # 101-36-4500-9025 for increased annual costs for satellite phone services.

ATTACHMENTS
A. Department Narrative (Purpose, Description, FY 2022-22 Accomplishments, FY 2022-23 Objectives, Operational Dashboard)
B. Department Tie-Out Sheets

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FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - 90,228 19,127 40,465 19,127
Services & Supplies 50,294 42,035 53,900 48,130 54,500
Total by Type $ 50,294 $ 132,263 $ 73,027 $ 88,595 $ 73,627 Expenditures by Fund:
101 General Fund 50,294 132,263 73,027 88,595 73,627
Total by Fund $ 50,294 $ 132,263 $ 73,027 $ 88,595 $ 73,627 GL # Personnel
101-36-4002-0019 PT Salaries-COVID-19 - 66,510 12,500 29,785 12,500 101-36-4004-0019 Overtime-COVID-19 - 20,205 6,250 7,202 6,250 101-36-4006-0000 Medicare - 547 64 497 64
101-36-4008-6050 Retirement-PARS - 152 23 - 23
101-36-4008-6160 Retirement-PERS - 2,788 283 2,914 283
101-36-4010-0000 Cafeteria Benefit - 26 7 66 7
Total Personnel $ - $ 90,228 $ 19,127 $ 40,465 $ 19,127 GL # Services & Supplies
101-36-4150-0000 Other Contract Services 7,500 7,500 5,200 7,500 101-36-4150-0500 Other Contract Services-IT 6,346 5,624 5,700 5,928 6,000 101-36-4316-0000 Equipment Repair & Maintenance 6,314 9,760 10,900 10,244 10,900 101-36-4376-0000 Materials & Supplies 12,089 9,980 13,000 12,828 13,000 101-36-4396-0000 Memberships & Dues 175 175 300 335 300 101-36-4399-0000 Non-capitalized Equipment 7,753 7,500 6,100 7,500 101-36-4468-0000 Staff Development 1,723 7,087 3,700 1,764 3,700 101-36-4480-0000 Travel & Meetings - - - - -
101-36-4500-9025 Utilities-Telecommunications 4,179 5,194 5,300 5,731 5,600 101-36-4950-0001 Equipment Cost Allocation 4,215 4,215 - - - Total Services & Supplies $ 50,294 $ 42,035 $ 53,900 $ 48,130 $ 54,500 Total Operating Expenditures $ 50,294 $ 132,263 $ 73,027 $ 88,595 $ 73,627 FY 2021-22
Operating Budget Summary
Operating Budget Detail

EMERGENCY MANAGEMENT

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COMMUNITY SERVICES DEPARTMENT

DEPARTMENT PURPOSE
The mission of the Community Services Department enriches the community through quality-of-life programming, services, and events; promotes active lifestyles; connects people to nature; and supports literacy and lifelong learning at the Crowell Public Library.

DEPARTMENT DESCRIPTION
The Community Services Department is committed to exemplary customer service and community-driven quality-of-life programming. Through its Recreation and Library Divisions, the Department’s programming and services inspire active living, community connectedness, and safe recreational and knowledge discovery opportunities. The Department leads the City in community collaborations by leveraging the talents and resources of over 20 community partners and stakeholder groups.

The Recreation Division provides a range of early childhood and youth activities to further safe, healthy, and creative outlets; offers an array of social, recreational, and fitness-oriented activities for adults of all interests and ages; organizes year-round events that further community connections. The Division partners with individuals/organizations to offer exciting recreational services via contract programming, maintains the City’s recreational facilities, and coordinates rental use by private and non-profit groups.

The Crowell Public Library fulfills its commitment to supporting literacy, lifelong learning, and knowledge acquisition by providing print and digital materials that meet the community’s educational, professional, and recreational information needs. The Library also offers programs for all ages to apply research-based literacy practices, provides opportunities for cultural enrichment, and creates a sense of community through shared experiences.

FISCAL YEAR 2021-22 ACCOMPLISHMENTS
• Implemented a new registration software, CivicRec, streamlining on-line services and facility rentals, and improving customer service.
• Adapted community events and introduced pop-up programming to align with pandemic safety protocols, as per LA County Public Health Orders for public gathering and events. • Successfully held 1st Annual Trunk or Treat and Movie Night event at Lacy Park with impressive turnout of 3,000+ participants.
• Offered new senior-focused social gatherings, outdoor activities, and entertainment utilizing CDBG funding.
• Repositioned the Library’s e-resources to meet current trends; e.g., video streaming services and an expanded collection of e-books and other materials.

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• Offered virtual and take-and-make programming; e.g., lectures, storytimes, trivia nights, social opportunities, and age-appropriate craft kits in response to the pandemic. • Partnered with San Marino Unified School District to execute an agreement to provide library services and resources.
• At Lacy Park, installed permanent outdoor display posts to showcase illustrated children’s books, page by page, over the course of a walking route.

FISCAL YEAR 2022-23 OBJECTIVES
• Conduct a complete overhaul of website pages to improve online communication, ensure best practice functionality, and streamline the user experience. • Safely restore 100% of in-person services and programs to pre-pandemic levels; e.g., aquatics, early childhood enrichment programs, youth sports, and adult/active adult/senior fitness classes. • Develop a San Marino Urban Hike/Walk program with a route that showcases iconic landmarks, historic places, and notable points of interest.
• Develop a 3-year Recreation Program Plan using critical takeaways from 2019-20 Community Survey/Recreation Re-envisioning planning efforts.
• Conduct facility and technology assessment to ensure Crowell Public Library is utilizing best practices, and to optimize communication, safety, and customer experiences. • Conduct a usage study of (16) public access computers at the Library.

OPERATIONAL DASHBOARD
Description FY 20-21
Total
Year to Date
(as of March 2022) Estimated Actuals
Programs Offered 318 272 397
Total Participants 10,394 17,438 22,566
Circulation 58,920 133,627 178,169
Digital Catalog (eBooks) 12,787 8,524 11,365
In-Person* 46,133 125,103 166,804
*In FY 20-21, in-person circulation was via curbside pickup until June 2021, when the Library reopened to visitors and curbside pickup was discontinued.

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40 20
58 27 28 17
29 17
36 8,048
1,606
785
3,856
644
412 509 533 1045
0 1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
9,000
0 10
20 30
40 50
60 70
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22

PROGRAMS AND PARTICIPANTS
Programs Offered Total Participants
13,667 13,913 13,582 14,406
12,954 12,826
14,677
13387
15691
1,053 1,000 958 927 928 928 1,030 870 830
Jul-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22

CIRCULATION
Circulation - In Person Circulation - Digital Catalog

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for pagination purposes.

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TO: Dr. Marcella Marlowe, City Manager
FROM: Cathi Johnson, Community Services Director
Kristin Shigenaga, Management Analyst
DATE: April 29, 2022
SUBJECT: DRAFT BUDGET SUBMISSION FOR FY 2022-23

COMMUNITY SERVICES DEPARTMENT
YEAR-END SUMMARY (FY 2021-22 BUDGET VS ESTIMATED)
• The Community Services Department is anticipated to end the fiscal year with a savings of $721,302 or -21.3% below the current budget. The primary reasons are listed below:
o Personnel should see a savings of $435,904 primarily due to savings from vacant full-time and part-time positions due to COVID-19 facility shutdowns. o Services & Supplies should see a savings of $285,077 due to the cancellation or modification of programming.
 Recreation savings of $167,610:
• $80,000 in savings due to transportation services offered throughout the school year for contract classes were not in high demand. • $41,000 in savings due to lower demand for Senior Trips than expected • $20,000 in savings due to lower credit card fees and utilities expenses  Library savings of $117,467:
• $38,000 in savings due to donations were lower than expected, so the related expenditures were also lower
FY 2021-22 FY 2021-22 Bud. Vs Est.

Bud. Vs
Est. FY 2022-23
YOY
Budget
YOY
Budget
Budget Estimated Diff $$ Diff %% Proposed Diff $$ Diff %% Personnel 2,350,448 1,914,544 (435,904) -18.5% 2,497,095 146,647 6.2% Services & Supplies 1,028,308 742,910 (285,398) -27.8% 1,237,561 209,252 20.3% Total by Type $ 3,378,756 $ 2,657,454 $ (721,302) -21.3% 3,734,656 $ $ 355,899 10.5% Total Operating Budget Summary Table

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• $29,000 – due to staffing capacity issues, purchasing of library materials and non-capitalized equipment hasn’t been as robust
• $9,000 – Chinese cataloging did not occur due to the difficulties procuring Chinese language materials
FY 2022-23 PROPOSED BUDGET
Net Income by Department / Division
Table below provides the Department’s overall net income, or the General Fund support that is required to provide the departmental services compared to the current budget. Comparing GF support from current fiscal year to next fiscal year, the difference of $104,280 in CSD’s total is due to a decrease in transportation services, a decrease in the number of senior trips offered, and the completion of the interior painting project at the Library.

CS Admin
Division
Recreation
Division
Library
Division
CS Department
(Total)
Proposed Revenue $0 $1,127,731 $264,550 $1,392,281
Proposed Expenses ($456,454) ($1,715,262) ($1,562,939) ($3,734,655) Net Income (GF
Support) ($456,454) ($587,531) ($1,298,389) ($2,342,374) Compared to
CS Admin
Division
Recreation
Division
Library
Division
CS Department
(Total)
Current Revenue $0 $706,177 $225,925 $932,102
Current Expenses $0 ($1,619,313) ($1,759,443) ($3,378,756) Net Income (GF
Support) $0 ($913,136) ($1,533,518) ($2,446,654)
FY 2022-23 Proposed Budget
FY 2021-22 Revised Budget

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Personnel
To streamline the payroll process and allow for more straightforward financial reporting, Staff are proposing reallocating full-time staff costs. The tables on Attachment D indicate the current and proposed allocations for your review. These changes do not result in a cost increase or decrease. • The Department’s Full Time Equivalent (FTE) is proposed to increase by 2.76 through various part-time positions to support the Aquatics program (2.22 FTE) and transfer the Park Attendants from the Parks Division (0.54).
• Salaries & Wages are projected to be $2,497,095 or 6.2% increase from current budget. o Salaries & Wages budget is pending the outcome of the meet and confer process with the associations.
o Pension costs are projected to increase by 10.5%.
• Staff are proposing a title change: City Librarian to Library Manager Services & Supplies
The Community Services Department’s Services and Supplies budget is proposed to increase by $209,252, or a 20.3% increase from the current budget. The Recreation budget is increasing, mainly because of a new program proposal – Home for the Holidays. Please note that projected revenue will more than cover the projected expenditures, resulting in an expected net revenue for the program. The Library Division is decreasing primarily due to the interior painting project being complete, decrease in donation fund expenditures to balance donations fund and various other budget reductions for monies that is no longer needed for next fiscal year.

COMMUNITY SERVICES ADMINISTRATION
This is a newly added “program department” that will contain expenses shared by both divisions for improved tracking and reporting efficiency. Personnel Budget increase is due to moving the Community Services Director, Management Analyst and Recreation Coordinator budget from the two divisions to the Community Services Administration Division. The Personnel budget decrease is reflected in the Recreation and Library Divisions.

Services and Supplies budget is proposed to increase by $79,145. Of that amount, $43,195 has been transferred from Recreation Administration and Library Administration; the remaining $35,950 is a new budget request consisting of the design / print of the quarterly Community Services Guide combined with an enhanced professional development plan.

FY 2021-22 FY 2021-22 Bud. Vs Est.

Bud. Vs
Est. FY 2022-23
YOY
Budget
YOY
Budget
Budget Estimated Diff $$ Diff %% Proposed Diff $$ Diff %% Personnel - - - 0.0% 377,309 377,309 100.0%
Services & Supplies - - - 0.0% 79,145 79,145 100.0%
Total by Type $ - $ - $ - 0.0% 456,454 $ $ 456,454 100.0% Budget Summary Table

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RECREATION DIVISION
The Recreation Division’s Services and Supplies budget is proposed to increase by $195,373. The main reason for this increase is a new program proposal – Home for the Holidays.

Recreation Administration
The Recreation Administration’s Services and Supplies budget is proposed to decrease by $48,447. Of that amount, $35,579 has been transferred to Community Services Administration. • A decrease of $12,175 to cost center #101-60-4150-0000 (Other Contract Services) as lower credit card fees are expected and the Division will no longer be purchasing class/camp insurance • A decrease of $2,612 to cost center #101-60-4150-05000 (Other Contract Services – IT) as certain software and subscriptions are no longer needed • A decrease of $1,419 to cost center #101-60-4376-0000 (Materials & Supplies) mainly because Staff uniform expenses have been moved to cost center #101-60-4492-0000 (Uniforms), resulting in an increase of $2,139 to that cost center
• An increase of $668 to cost center #101-60-4412-0000 (Postage) for senior programming flyers Recreation Aquatics
The Aquatics’ Services and Supplies budget is proposed to increase by $23,587 as the aquatics program has been brought back in-house (versus contracting it out), resulting in the creation of new “program FY 2021-22 FY 2021-22 Bud. Vs Est.

Bud. Vs
Est. FY 2022-23
YOY
Budget
YOY
Budget
Budget Estimated Diff $$ Diff %% Proposed Diff $$ Diff %% Personnel 1,019,689 821,204 (198,485) -19.5% 922,266 (97,423) -9.6% Services & Supplies 599,624 431,694 (167,930) -28.0% 792,996 193,372 32.2% Total by Type $ 1,619,313 $ 1,252,898 $ (366,415) -22.6% 1,715,262 $ $ 95,949 5.9% Operating Budget Summary Table
FY 2021-22 FY 2021-22 Bud. Vs Est.

Bud. Vs
Est. FY 2022-23
YOY
Budget
YOY
Budget
Budget Estimated Diff $$ Diff %% Proposed Diff $$ Diff %% Personnel 221,675 226,987 5,312 2.4% 383,191 161,516 72.9% Services & Supplies 91,503 76,465 (15,038) -16.4% 43,056 (48,447) -52.9% Total by Type $ 313,178 $ 303,452 $ (9,726) -3.1% 426,247 $ $ 113,069 36.1% Budget Summary Table
FY 2021-22 FY 2021-22 Bud. Vs Est.

Bud. Vs
Est. FY 2022-23
YOY
Budget
YOY
Budget
Budget Estimated Diff $$ Diff %% Proposed Diff $$ Diff %% Personnel - - - 100.0% 114,223 114,223 100.0%
Services & Supplies - - - 100.0% 23,587 23,587 100.0%
Total by Type $ - $ - $ - 100.0% 137,810 $ $ 137,810 100.0% Budget Summary Table

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department” to track the related revenues and expenditures. When the aquatics program was contracted out, the expenses were in Recreation Community Events & Enrichment.

Recreation Youth
The Youth’s Services and Supplies budget is proposed to increase by $23,949 mainly because of additional trip offerings. More trips are planned as part of Freewheelers and new trips are planned as part of Camp Lacy. Please note that projected revenue will more than cover the projected expenditures, resulting in a net revenue for the program.
• An increase of $1,294 to cost center #101-62-4376-0000 (Materials & Supplies) as Staff expects an increase in participation numbers for the Trailblazers program, resulting in more expenses • An increase of $22,925 to cost center #101-62-4486-0000 (Trips & Events) as more trips are planned as part of Freewheelers and new trips are planned as part of Camp Lacy Recreation Adult
The Adult’s Services and Supplies budget is proposed to decrease by $29,714 mainly because fewer senior trips are planned. The demand for these trips has been very low in FY 2021-22, so Staff is proposing quarterly trips, instead of monthly trips.

Recreation Community Events & Enrichment
The Community Events’ Services and Supplies budget is proposed to increase by $297,308. • An increase of $284,385 due to a new program proposal – Home for the Holidays o #101-66-4150-0000 (Other Contract Services)
o #101-66-4308-0000 (Equipment Rental)
o #101-66-4356-0000 (Liability Insurance Premium)
FY 2021-22 FY 2021-22 Bud. Vs Est.

Bud. Vs
Est. FY 2022-23
YOY
Budget
YOY
Budget
Budget Estimated Diff $$ Diff %% Proposed Diff $$ Diff %% Personnel 342,905 236,760 (106,145) -31.0% 270,086 (72,819) -21.2% Services & Supplies 21,281 30,960 9,679 45.5% 45,230 23,949 112.5% Total by Type $ 364,186 $ 267,720 $ (96,466) -26.5% 315,316 $ $ (48,870) -13.4% Budget Summary Table
FY 2021-22 FY 2021-22 Bud. Vs Est.

Bud. Vs
Est. FY 2022-23
YOY
Budget
YOY
Budget
Budget Estimated Diff $$ Diff %% Proposed Diff $$ Diff %% Personnel 104,467 113,530 9,063 8.7% 30,234 (74,233) -71.1% Services & Supplies 61,225 14,900 (46,325) -75.7% 31,511 (29,714) -48.5% Total by Type $ 165,692 $ 128,430 $ (37,262) -22.5% 61,745 $ $ (103,947) -62.7% Budget Summary Table
FY 2021-22 FY 2021-22 Bud. Vs Est.

Bud. Vs
Est. FY 2022-23
YOY
Budget
YOY
Budget
512,180 Estimated Diff $$ Diff %% Proposed Diff $$ Diff %% Personnel 154,410 121,389 (33,021) -21.4% 39,789 (114,621) -74.2% Services & Supplies 140,710 117,823 (22,887) -16.3% 438,018 297,308 211.3% Total by Type $ 295,120 $ 239,212 $ (55,908) -18.9% 477,807 $ $ 182,687 61.9% Budget Summary Table

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o #101-66-4376-0000 (Materials & Supplies)
o #101-66-4420-0000 (Printing)
• A transfer of $25,509 from #101-66-4150-0000 (Other Contract Services) to #101-66-4308-0000 (Equipment Rental), resulting in a total increase of $39,070 to that cost center • An increase of $9,328 to cost center #101-66-4356-0000 (Liability Insurance Premium) to allow the City to purchase special event insurance for larger events • An increase of $4,044 to various line items (in Fund 104) associated with the 4th of July Celebration due to inflation.

Recreation Contract Classes
The Contract Classes’ Services and Supplies budget is proposed to decrease by $68,803 because the aquatics program will no longer be contracted out (has been brought back in-house; expenses are in Aquatics). In addition, transportation services will no longer be offered throughout the school year for contract classes due to a lack of demand.

Recreation Facilities & Rentals
The Facilities & Rentals’ Services and Supplies budget is proposed to decrease by $4,508 mainly because of decreases in the Utilities line items, as they are based on estimated actuals for FY 2021-22.

FY 2021-22 FY 2021-22 Bud. Vs Est.

Bud. Vs
Est. FY 2022-23
YOY
Budget
YOY
Budget
Budget Estimated Diff $$ Diff %% Proposed Diff $$ Diff %% Personnel 107,578 60,278 (47,300) -44.0% 19,520 (88,058) -81.9% Services & Supplies 215,417 134,056 (81,361) -37.8% 146,614 (68,803) -31.9% Total by Type $ 322,995 $ 194,334 $ (128,661) -39.8% 166,134 $ $ (156,861) -48.6% Budget Summary Table
FY 2021-22 FY 2021-22 Bud. Vs Est.

Bud. Vs
Est. FY 2022-23
YOY
Budget
YOY
Budget
Budget Estimated Diff $$ Diff %% Proposed Diff $$ Diff %% Personnel 88,654 62,260 (26,394) -29.8% 65,223 (23,431) -26.4% Services & Supplies 69,488 57,490 (11,998) -17.3% 64,981 (4,508) -6.5% Total by Type $ 158,142 $ 119,750 $ (38,392) -24.3% 130,204 $ $ (27,939) -17.7% Budget Summary Table

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LIBRARY DIVISION
The Library Division’s Services and Supplies budget is proposed to decrease by $63,265. The main reasons for this decrease are:
• $7,616 has been transferred to Community Services Administration • A decrease of $12,500 is proposed as a budget clean up item as no additional General Fund support is requested as the donations fund is balanced for next year • Interior painting project has been completed, resulting in a decrease of $27,000 in the Building Repair and Maintenance line
• Donation Fund expenditures are $10,225 less than the current fiscal year, as Staff are proposing a balanced budget where expenditures equal revenues
Library Administration
The Library Administration’s Services and Supplies budget is proposed to decrease by $34,213. Of that amount, $5,870 has been transferred to Community Services Administration. • A decrease of $11,646 to cost center #101-90-4150-0000 (Other Contract Services) as the Liblime subscription has been moved to cost center #101-90-4150-0500 (Other Contract Services – IT), resulting in an overall increase of $7,607 to that cost center as it is offset by some subscriptions not needing renewal
• A decrease of $27,000 to cost center #101-90-4206-0000 (Building Repair and Maintenance) as the interior painting project is complete; Staff are only requesting $3,000 for carpet cleaning • A decrease of $2,689 to cost center #101-90-4399-0000 (Non-Capitalized Equipment) as various requests from last year are not being made this year; Staff are requesting some money for furniture repair and upholstery cleaning
FY 2021-22 FY 2021-22 Bud. Vs Est.

Bud. Vs
Est. FY 2022-23
YOY
Budget
YOY
Budget
Budget Estimated Diff $$ Diff %% Proposed Diff $$ Diff %% Personnel 1,330,759 1,093,340 (237,419) -17.8% 1,197,520 (133,239) -10.0% Services & Supplies 428,684 311,216 (117,468) -27.4% 365,419 (63,265) -14.8% Total by Type $ 1,759,443 $ 1,404,556 $ (354,887) -20.2% 1,562,939 $ $ (196,504) -11.2% Operating Budget Summary Table
FY 2021-22 FY 2021-22 Bud. Vs Est.

Bud. Vs
Est. FY 2022-23
YOY
Budget
YOY
Budget
Budget Estimated Diff $$ Diff %% Proposed Diff $$ Diff %% Personnel 426,924 365,603 (61,321) -14.4% 301,625 (125,299) -29.3% Services & Supplies 243,957 211,650 (32,307) -13.2% 209,744 (34,213) -14.0% Total by Type $ 670,881 $ 577,253 $ (93,628) -14.0% 511,369 $ $ (159,512) -23.8% Budget Summary Table

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Library Adult Services
The Adult Services’ Services and Supplies budget is proposed to decrease by $24,514. Of that amount, $1,133 has been transferred to Community Services Administration and $14,632 has been transferred to Children’s Services. After reviewing the line items for book related purchases between Adult and Children’s, Staff recommends a more equal spending plan. • A decrease of $7,875 to cost center #101-91-4150-0000 (Other Contract Services) as Art in the Park is not programmed for next year and less General Fund support is requested • A transfer of $14,632 to cost center #101-92-4370-0000 (Materials and Books) from cost centers o #101-91-4370-0335 (Library Materials/Books)
o #101-91-4370-1496 (Library Materials – DVDs)
o #101-92-4370-1985 (Library Materials – Electronic Resources) o #101-91-4370-6805 (Library Materials – Print Subscriptions) o #101-91-4370-8585 (Library Materials – Standing Orders) • A decrease of $875 as Staff are proposing a balanced budget where expenditures equal revenues o #281-91-4150-2575 (Other Friend Services – Friends)
o #281-91-4370-2575 (Adult Materials – Friends)
o #281-91-4376-2575 (Materials & Supplies – Friends)
Library Children’s Services
The Children’s Services’ Services and Supplies budget is proposed to decrease by $5,160, because 1) Staff are proposing a balanced budget for the Donation Fund (expenditures equal revenue); and 2) No additional General Fund support is requested as the donations fund is balanced for next year.

FY 2021-22 FY 2021-22 Bud. Vs Est.

Bud. Vs
Est. FY 2022-23
YOY
Budget
YOY
Budget
Budget Estimated Diff $$ Diff %% Proposed Diff $$ Diff %% Personnel 203,552 150,577 (52,975) -26.0% 184,701 (18,851) -9.3% Services & Supplies 116,416 75,084 (41,332) -35.5% 91,902 (24,514) -21.1% Total by Type $ 319,968 $ 225,661 $ (94,307) -29.5% 276,603 $ $ (43,365) -13.6% Budget Summary Table
FY 2021-22 FY 2021-22 Bud. Vs Est.

Bud. Vs
Est. FY 2022-23
YOY
Budget
YOY
Budget
Budget Estimated Diff $$ Diff %% Proposed Diff $$ Diff %% Personnel 196,118 173,207 (22,911) -11.7% 245,872 49,754 25.4% Services & Supplies 52,660 21,714 (30,947) -58.8% 47,500 (5,160) -9.8% Total by Type $ 248,778 $ 194,921 $ (53,858) -21.6% 293,372 $ $ 44,594 17.9% Budget Summary Table

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Library Processing
The Processing’s Services and Supplies budget is proposed to increase by $622 based on updated vendor pricing.

Library Circulation
The Circulation’s Services and Supplies budget requests no adjustments as this Department is personnelbased.

Attachments
A. Phase 3 of Re-envisioned Recreation Program Plan Memorandum B. Department Narrative (Purpose, Description, FY 2021-22 Accomplishments, FY 2022-23 Objectives, Operational Dashboard)
C. Department Organizational Chart
D. Department Tie-Out Sheets
E. Full-time Salary Allocations – Current and Proposed
FY 2021-22 FY 2021-22 Bud. Vs Est.

Bud. Vs
Est. FY 2022-23
YOY
Budget
YOY
Budget
512,180 Estimated Diff $$ Diff %% Proposed Diff $$ Diff %% Personnel 98,835 49,557 (49,278) -49.9% 33,244 (65,591) -66.4% Services & Supplies 15,651 2,769 (12,883) -82.3% 16,273 622 4.0% Total by Type $ 114,486 $ 52,326 $ (62,161) -54.3% 49,517 $ $ (64,969) -56.7% Budget Summary Table
FY 2021-22 FY 2021-22 Bud. Vs Est.

Bud. Vs
Est. FY 2022-23
YOY
Budget
YOY
Budget
Budget Estimated Diff $$ Diff %% Proposed Diff $$ Diff %% Personnel 405,330 354,396 (50,934) -12.6% 432,078 26,748 6.6% Services & Supplies - - - 0.0% - - 0.0%
Total by Type $ 405,330 $ 354,396 $ (50,934) -12.6% 432,078 $ $ 26,748 6.6% Budget Summary Table

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TO: Marcella Marlowe, Ph.D., City Manager
FROM: Cathi Johnson, Community Services Director
Kristin Shigenaga, Management Analyst
DATE: April 29, 2022
SUBJECT: APPROVAL OF PROPOSED PHASE 3 OF RE-ENVISIONED
RECREATION PROGRAM PLAN (FY 2022-23)

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Fiscally Responsible and Transparent City Government

BACKGROUND
In April 2020, the Community Services Department (CSD) presented a 3-Year Re-envisioned Recreation Program Plan (FY 2020-21 through FY 22-2023). This plan outlined priority programs and initiatives derived from visioning and planning efforts conducted over the prior 18-months (Blue Ribbon Committee, Recreation Needs Assessment/Community Survey). These collective efforts, combined with City Council’s ultimate direction, provided the department a well-defined, 3-year phased roadmap for priority programs, services, and initiatives.

Although the pandemic and multiple key personnel changes severely impacted Years 1 & 2 of the plan (FY 2020-21 and FY 2021-22), CSD staff persevered through those challenging times and successfully adapted programs/services to meet the unprecedented, ever-changing needs of the community. In addition, program satisfaction surveys and ongoing, positive community feedback have given the department a solid vote of confidence that our offerings are moving in the right direction.

The plan also outlined a timeline for facility utilization and the transition from the Stoneman Building to a newly renovated San Marino Center. It is widely understood that the pandemic also impacted the City’s ability to move forward with the project as proposed.

Today, the department prepares to deliver Year 3 of the Re-envisioned Recreation Program plan, with the support of a proposed FY 2022-23 CSD operating budget that City Council is hearing

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in conjunction with this item. It should be noted that the likely timeline of the San Marino Center renovation means that programming locations will remain static in the upcoming fiscal year.

Below please find a summary of Year 3 programs, initiatives, and recommended priorities, along with anticipated impacts to the upcoming budget submission for your review and consideration:
• Community Building Events
• Dynamic Wellness Initiatives
• Aquatics Program Update
• Contract Classes Reductions
• Preschool Program Elimination
• Community Services Guide
• Personnel Changes / Part time FTE Impact
• Staff Training and Development
• User Fee Schedule / Fee Increases

DISCUSSION
Community Building Events
Clear direction was provided in the 2020-approved plan to shift the programming focus away from high individual benefit offerings, such as contract classes, to additional community-building events and opportunities. The Recreation Division proposes to continue offering the traditional, seasonal community-favorite special events, with one new, large scale special event that will: 1) fill in a programming gap between December and January; and 2) Support the community’s request to continue the Holiday House Bus Stop and Tree lighting tradition (formerly a part of Holiday on the Drive event).

Recreation Division staff, with the support of the Executive Team and Council Liaisons, are proposing an 8-10-week (Dec-Jan) holiday themed, multicultural, multi-day event that will consist of the (3) citywide festivities listed below. The cost to produce these events and activities collectively is estimated to be $315K; however, the proposal includes offsetting revenue from ticket sales to support a break-even, net zero cost.

1. “Home for the Holidays” will launch with a refurbished Holiday House bus stop (CIP request from Public Works); professional lighting for the adjacent large tree, City Hall, and Library; and new holiday banners for Huntington Drive and the Mission District.

2. 3-Day Winter Light Festival in mid-December, including a Mayor’s Dinner and Preview Event the day before. This will be a ticketed event, budgeted to break even, and priced competitively with other light festivals in the region. A comprehensive and aggressive marketing campaign will be a critical strategy for success, as will an impressive first-year light display to justify the $30-40 ticket price point. The Mayor’s Dinner will be an adult only, exclusive, higher-end event, priced around $100/person, although feedback from Council will also provide critical guidance. Note - revenue generated from this event supports the expenses for all three seasonal activities.

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3. Lunar New Year Celebration will commence mid-January, as we strengthen our collaborations with The Chinese Club of San Marino, maximize respective resources, and honor this important holiday. The street banners will also transition from Home for the Holidays to Lunar New Year Celebration.

Dynamic Wellness Initiatives
As we continue to reinstate safe in-person programming, the proposed budget includes maximizing seasonal fitness and wellness programming for all ages, including Youth/Teen, Active Adults (50 – 75 years), and Seniors (75+). No additional funds are requested.

Aquatics
Year 1 of the plan included outsourcing aquatics to a contracted service provider; however, due to this failed attempt, Council agreed in March to reinstate the Aquatics Section as an in-house program for the immediate future. The budget proposal includes a full-year of internal operations for a fiscal impact of $114,223 (Personnel) and $23,587 (Service and Supplies), for a total of $137,810.

Contract Classes
The approved 2020 Plan recommended a reduction or de-emphasis on contract classes with high individual benefit. The natural impact of the pandemic caused cancellations in several program areas; this yielded a logical 50% reduction in contract classes. The budget submission reflects a similar continuing reduction.

Eliminate Preschool Program
Under the 2020 Plan recommendations, preschool programming was to be eliminated as soon as possible. However, due to the unforeseen circumstances of the pandemic over the past 24 months and the school district’s uncertain plans to take over and expand the City’s offerings in this area, preschool programming has only been reduced by 50%. This has been a purposeful, phased decision driven primarily by four important factors: 1) the facility transition plan was stalled, and the Recreation Division staff headquarters are still located at the Stoneman Building, meaning that the facilities are still available to offer preschool programming; 2) there is still a demand for the program (often with waiting lists); 3) this is an important revenue area, with no replacement program to offset the decrease; and 4) the program employs 8-10 critical part-time staff that augment staffing levels for summer camp operations and year-round special events. The goal is to fully eliminate preschool programming once the San Marino Center renovations are complete and Recreation Division headquarters are moved, because the San Marino Center is too small to accommodate a preschool program.

Community Services Guide
Another priority initiative outlined in the 2020 Plan was to further unite the recently-merged divisions of Recreation and Library under a Community Services “department umbrella.” However, how we operate internally is not widely understood by the residents, unless we improve our core communications (activity guide/website), strategic/intentional branding, and overall marketing campaigns. Also to be considered is the secondary challenge the merger presented: the fact that the City operates a fully-branded and beloved community library that has

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a naming right attached. Protecting the Crowell Public Library’s (CPL) existing brand is a major concern and priority for City Council and Library Board of Trustees alike.

With that said, over the past 6 months the CSD staff has begun the process of rebranding its primary marketing and communications tool (Community Services Guide) to the resounding applause of residents, business owners, stakeholders, and partners. The new, full-color, 24-page, seasonal guide was effectively re-designed to not only showcase the wide variety of quality programs and services offered each season by both divisions, but also use the new layout to preserve the existing CPL brand and legacy of our crown jewel community library.

The current fiscal year budget for the Guide is $12,450; we are proposing an increase of $34,370 for a total budget of $46,820. The new and improved guide is indeed more expensive to produce.

We have no in-house staff qualified to design at a professional level for a 24-page publication, which results in our desire to retain a freelance, contracted graphic designer. Secondly, printing in color is always more expensive than black and white or 2-color, but yields far better engagement results. Finally, the cost of paper and printing has increased dramatically due to recent inflationary impact.

Personnel Changes / Impact to Part-time FTE’s
First, we are proposing a title change only for the City Librarian position to Library Manager. This is consistent with industry standards. It is also more consistent with the City’s internal structure – which typically includes a director over a department and managers over the division. In this case, we have a Community Services Director and Recreation Manager; the title conversion to Library Manager ensures consistency and reduces confusion.

Second, the Department’s Full Time Equivalent (FTE) is proposed to increase by 2.26 through part-time hours only for a fiscal impact of $115,777. The increase supports part time personnel for the Aquatics Section (2.22 FTE), which was previously approved by the Council, and a slight increase in Park Attendants (0.04 FTE), after transferring them from the Parks and Public Works Department budget. The increase in FTE for the Park Attendants is to budget for the hours historically worked throughout the fiscal year.

Professional Development and Training
It takes a talented, experienced, and committed team of recreation and library professionals to consistently deliver safe, quality, innovative programming year-over-year; not to mention an ability to adapt and rise above the challenges imposed by the pandemic. Another unforeseen consequence of the pandemic is that the job market has become incredibly competitive for both public and private sector employers. Potential employees are scrupulously comparing not only salary ranges, but entire benefits packages. Further, in the FY 2018-19 budget, additional professional development funds were approved for every staff group in the City other than Recreation, as a result of the need for a re-envisioned program prior to approving increased funding in any area.

In order to retain talented and experienced professionals and recruit competitively against our peer cities, we must finally provide a robust staff development and training program. Staff research discovered that, on average, neighboring cities are allocating $1,000 – $1,200/year for each FT employee. With educated professionals in both Recreation and Library, CSD Management is

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proposing a competitive development and training program that averages $1,267/year for each FT employee. Customer service training for both FT and PT staff is also included in the training plan. The current fiscal year budget for staff development and training is $8,105; we are proposing an increase of $5,835 for a new budget allocation of $13,940 total.

User Fee Schedule / Fee Increases
While time and staffing shortages did not afford the department the opportunity this year to analyze and propose increases in user fees to offset the increase in expenses, this will be a priority moving forward. With the issuance of each new seasonal program cycle, staff will review and recommend fee increases to ensure an appropriate level of revenue is realized. This will be of critical importance as inflationary impacts to expenses continue post-pandemic.

Lastly, working collaboratively with the Finance Department, we propose creating a comprehensive fee schedule for CSD that will document and track increases or decreases in user fees, memorialize when each fee was adjusted, and submit for Council review and approval at least once per year, preferably during the annual budget cycle.

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Total Full-Time FTE 11.00 11.00 11.00 11.00 11.00
Total Part-Time FTE 28.56 24.18 20.24 20.24 23.00
Total Community Services FTE 39.56 35.18 31.24 31.24 34.00 Expenditures by Type:

Personnel 1,996,564 1,789,080 2,350,448 1,914,544 2,497,095 Services & Supplies 922,491 471,556 1,028,308 742,910 1,237,561 Total by Type $ 2,919,055 $ 2,260,636 $ 3,378,756 $ 2,657,454 $ 3,734,656 Expenditures by Fund:
101 General Fund 2,667,363 2,214,059 3,112,414 2,555,051 3,567,279 104 4th of July Fund 40,406 903 80,865 77,583 74,677
105 San Marino Center Fund 54,564 1,500 - - -
204 CDBG Fund 2,022 - - - -
206 LA County Park Bond Fund 18,030 765 12,700 - -
207 Prop. A Transit Fund 82,353 (795) 109,502 15,600 41,900 281 Donations Fund 54,316 44,204 52,225 8,778 40,000
595 Workers' Compensation Fund - - 11,050 442 10,800
Total by Fund $ 2,919,055 $ 2,260,636 $ 3,378,756 $ 2,657,454 $ 3,734,656

COMMUNITY SERVICES DEPARTMENT - SUMMARY
2021-22
Authorized Positions (Full-Time Equivalents)
Operating Budget Summary
Community Services Department

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Full-Time
Community Services Director - - - - 1.00
Management Analyst - - - - 1.00
Recreation Coordinator - - - - 1.00
Total Full-Time FTE - - - - 3.00
Total Part-Time FTE - - - - -
Total FTE - - - - 3.00
Expenditures by Type:

Personnel - - - - 377,309
Services & Supplies - - - - 79,145
Total by Type $ - $ - $ - $ - $ 456,454
Expenditures by Fund:
101 General Fund - - - - 456,454
Total by Fund $ - $ - $ - $ - $ 456,454
Expenditures by Division:

Administration Personnel - - - - 377,309
Services & Supplies - - - - 79,145
Total by Type $ - $ - $ - $ - $ 456,454
Total by Division $ - $ - $ - $ - $ 456,454

COMMUNITY SERVICES - ADMINISTRATION
2021-22
Authorized Positions (Full-Time Equivalents)
Operating Budget Summary

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FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - - - - 377,309
Services & Supplies - - - - 79,145
Total by Type $ - $ - $ - $ - $ 456,454
Expenditures by Fund:
101 General Fund - - - - 456,454
Total by Fund $ - $ - $ - $ - $ 456,454
GL # Personnel
101-59-4001-0000 Full Time Salaries - - - - 293,213
101-59-4004-0000 Overtime - - - - -
101-59-4006-0000 Medicare - - - - 4,252
101-59-4008-6160 Retirement - PERS - - - - 25,157
101-59-4010-0000 Cafeteria Benefit - - - - 54,687
Total Personnel $ - $ - $ - $ - $ 377,309
GL # Services & Supplies
101-59-4150-0000 Other Contract Services - - - - 16,800 101-59-4150-0500 Other Contract Services - IT - - - - 13,525 101-59-4396-0000 Memberships & Dues - - - - 4,860
101-59-4412-0000 Postage - - - - 4,900
101-59-4420-0000 Printing - - - - 25,120
101-59-4468-0000 Staff Development - - - - 5,500
101-59-4480-0000 Travel & Meetings - - - - 8,440
Total Services & Supplies $ - $ - $ - $ - $ 79,145
Total Operating Expenditures $ - $ - $ - $ - $ 456,454

COMMUNITY SERVICES - ADMINISTRATION
FY 2021-22
Operating Budget Summary
Operating Budget Detail

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Full-Time
Community Services Director 1.00 0.70 0.70 0.70 -
Management Analyst - 0.50 0.50 0.50 -
Recreation Manager - - 1.00 1.00 1.00
Recreation Supervisor 2.00 1.90 1.00 1.00 1.00
Recreation Coordinator 1.00 0.65 0.65 0.65 -
Clerk Typist II 1.00 0.95 1.00 1.00 1.00
Part-Time
Maintenance Assistant 1.21 1.16 0.89 0.89 0.89
Child Development Specialist 1.61 1.61 0.79 0.79 0.79
Recreation Coordinator - - - - 0.19
Recreation Supervisor - - - - 0.38
Recreation Specialist 6.28 8.16 5.72 5.72 5.72
Assistant Recreation Specialist 2.67 - - - -
Recreation Program Leader 2.34 0.86 0.45 0.45 0.71
Pool Manager 0.17 - - - -
Assistant Pool Manager 0.30 - - - -
Lifeguards 0.38 - - - 0.87
Water Safety Instructors 1.09 - - - 0.52
Park Attendants - - - - 0.54
Cashiers 0.12 - - - -
Total Full-Time FTE 5.00 4.70 4.85 4.85 3.00
Total Part-Time FTE 16.17 11.79 7.85 7.85 10.61
Total FTE 21.17 16.49 12.70 12.70 13.61
Expenditures by Type:

Personnel 931,641 766,276 1,019,689 821,204 922,266
Services & Supplies 555,197 167,693 599,624 431,694 792,996 Total by Type 1,486,838$ $ 933,969 1,619,313$ 1,252,898$ 1,715,262$ Expenditures by Fund:
101 General Fund 1,286,876 931,596 1,408,246 1,156,773 1,592,785 104 4th of July Fund 40,406 903 80,865 77,583 74,677
105 San Marino Center Fund 54,564 1,500 - - -
204 CDBG Fund 2,022 - - - -
206 LA County Park Bond Fund 18,030 765 12,700 - -
207 Prop. A Transit Fund 82,353 (795) 109,502 15,600 41,900 281 Restricted Donations Fund 2,586 - 2,500 2,500 500
595 Workers' Compensation Fund - - 5,500 442 5,400
Total by Fund 1,486,838$ $ 933,969 1,619,313$ 1,252,898$ 1,715,262$ 2021-22
Operating Budget Summary
Authorized Positions (Full-Time Equivalents)

RECREATION - SUMMARY

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

RECREATION - SUMMARY
Expenditures by Division:

Administration Personnel 315,030 270,137 221,675 226,987 383,191 Services & Supplies 114,234 51,929 91,503 76,465 43,056 Total by Type $ 429,264 $ 322,066 $ 313,178 $ 303,452 $ 426,247 Aquatics Personnel - - - - 114,223
Services & Supplies - - - - 23,587
Total by Type $ - $ - $ - $ - $ 137,810
Youth Personnel 431,563 189,386 342,905 236,760 270,086 Services & Supplies 182,855 14,254 21,281 30,960 45,230 Total by Type $ 614,418 $ 203,640 $ 364,186 $ 267,720 $ 315,316 Adult Personnel 16,610 92,646 104,467 113,530 30,234
Services & Supplies 31,570 5,097 61,225 14,900 31,511
Total by Type $ 48,180 $ 97,743 $ 165,692 $ 128,430 $ 61,745 Community Events & Personnel 18,362 101,470 154,410 121,389 39,789 Cultural Enrichment Services & Supplies 44,771 45,259 140,710 117,823 438,018 Total by Type $ 63,133 $ 146,729 $ 295,120 $ 239,212 $ 477,807 Contract Classes Personnel 93,013 55,963 107,578 60,278 19,520 Services & Supplies 164,587 9,113 215,417 134,056 146,614 Total by Type $ 257,600 $ 65,076 $ 322,995 $ 194,334 $ 166,134 Facilities & Rentals Personnel 57,063 56,674 88,654 62,260 65,223 Services & Supplies 17,180 42,041 69,488 57,490 64,981
Total by Type $ 74,243 $ 98,715 $ 158,142 $ 119,750 $ 130,204 Total by Division 1,486,838$ $ 933,969 1,619,313$ 1,252,898$ 1,715,262$

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 315,030 270,137 221,675 226,987 383,191
Services & Supplies 114,234 51,929 91,503 76,465 43,056 Total by Type $ 429,264 $ 322,066 $ 313,178 $ 303,452 $ 426,247 Expenditures by Fund:
101 General Fund 429,264 322,066 307,178 302,510 420,347 104 4th of July Fund - - - - -
281 Donations Fund - - 500 500 500
595 Workers' Compensation Fund - - 5,500 442 5,400
Total by Fund $ 429,264 $ 322,066 $ 313,178 $ 303,452 $ 426,247 101-60-4001-0000 Full Time Salaries 64,694 124,801 121,203 132,969 252,387 101-60-4002-0000 Part Time Wages 196,278 73,509 32,082 34,502 15,709 101-60-4004-0000 Overtime 670 1,112 500 450 500
104-60-4004-0000 Recreation Overtime - - - - -
101-60-4006-0000 Medicare 3,732 3,234 2,223 2,455 3,887 104-60-4006-0000 Medicare - - - - -
101-60-4008-6050 Retirement - PARS 586 408 1,203 307 589 101-60-4008-6160 Retirement - PERS 29,009 33,081 32,532 38,374 50,032 101-60-4010-0000 Cafeteria Benefit 18,261 21,087 26,432 16,837 54,687 104-60-4010-0000 Cafeteria Benefit - - - - -
101-60-4014-0000 Unemployment Payments 1,800 12,905 - 651 - 595-60-4015-0001 Workers' Comp Current Employe - - 5,500 442 5,400 Total Personnel $ 315,030 $ 270,137 $ 221,675 $ 226,987 $ 383,191 101-60-4150-0000 Other Contract Services 32,499 11,673 31,139 18,354 18,964 101-60-4150-0500 Other Contract Services - IT (581) 14,350 23,506 23,950 - 101-60-4316-0000 Equipment Repair & Maintenance 1,614 2,565 2,120 1,650 2,200 101-60-4324-0000 Facility Rental 2,306 532 2,150 2,150 2,215 101-60-4376-0000 Materials & Supplies 6,826 1,972 8,619 7,200 7,200 2021-22
Operating Budget Summary
Operating Budget Detail

RECREATION - ADMINISTRATION

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

RECREATION - ADMINISTRATION
101-60-4396-0000 Memberships & Dues 881 1,681 1,135 1,011 - 101-60-4398-0000 Mileage 458 565 784 400 784
101-60-4399-0000 Non-capitalized Equipment 109 - - - -
101-60-4412-0000 Postage 3,868 696 2,050 2,600 1,068
101-60-4420-0000 Printing 15,936 4,603 13,800 15,200 3,000 101-60-4468-0000 Staff Development - 325 600 - -
101-60-4480-0000 Travel & Meetings 1,155 175 500 550 -
101-60-4492-0000 Uniforms - - - - 2,139
101-60-4500-1980 Utilities-Electricity 18,838 - - - -
101-60-4500-4950 Utilities-Natural Gas 655 - - - -
101-60-4500-9025 Utilities-Telecommunications 9,710 50 - - - 101-60-4500-9460 Utilities-Water 4,742 - - - -
101-60-4508-0000 Vehicle Repair & Maintenance 5,641 5,683 4,600 2,900 4,987 101-60-4950-0001 Equipment Cost Allocation 9,575 7,059 - - - 281-60-4150-0000 Memorial Day Contract Services - - 500 500 500 Total Services & Supplies $ 114,234 $ 51,929 $ 91,503 $ 76,465 $ 43,056 Total Operating Expenditures $ 429,264 $ 322,066 $ 313,178 $ 303,452 $ 426,247

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FY 2019-20 FY 2020-21 FY 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - - - - 114,223
Services & Supplies - - - - 23,587
Total by Type $ - $ - $ - $ - $ 137,810
Expenditures by Fund:
101 General Fund - - - - 137,810
281 Restricted Donations Fund - - - - -
Total by Fund $ - $ - $ - $ - $ 137,810
GL # Personnel
101-61-4001-0000 Full Time Salaries - - - - -
101-61-4002-0000 Part Time Wages - - - - 107,218
101-61-4004-0000 Overtime - - - - -
101-61-4006-0000 Medicare - - - - 1,555
101-61-4008-6050 Retirement - PARS - - - - 2,684
101-61-4008-6160 Retirement - PERS - - - - 2,766
101-61-4010-0000 Cafeteria Benefit - - - - -
101-61-4014-0000 Unemployment Payments - - - - -
Total Personnel $ - $ - $ - $ - $ 114,223
GL # Services & Supplies
101-61-4150-0000 Other Contract Services - - - - 1,000
101-61-4324-0000 Facility Rental - - - - 15,827
101-61-4376-0000 Materials & Supplies - - - - 2,980
101-61-4492-0000 Uniforms - - - - 3,780
Total Services & Supplies $ - $ - $ - $ - $ 23,587
Total Operating Expenditures $ - $ - $ - $ - $ 137,810

RECREATION - AQUATICS
FY 2021-22
Operating Budget Summary
Operating Budget Detail

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 431,563 189,386 342,905 236,760 270,086
Services & Supplies 182,855 14,254 21,281 30,960 45,230 Total by Type $ 614,418 $ 203,640 $ 364,186 $ 267,720 $ 315,316 Expenditures by Fund:
101 General Fund 537,439 203,640 364,186 267,720 315,316 207 Prop. A Transit Fund 75,593 - - - -
281 Donations Fund 1,386 - - - -
Total by Fund $ 614,418 $ 203,640 $ 364,186 $ 267,720 $ 315,316 101-62-4001-0000 Full Time Salaries 157,345 63,264 85,047 67,606 - 101-62-4002-0000 Part Time Wages 198,477 87,434 202,723 132,502 237,872 101-62-4004-0000 Overtime 342 322 - 31 -
101-62-4006-0000 Medicare 4,773 2,115 4,082 2,795 3,449 101-62-4008-6050 Retirement PARS 2,570 647 7,602 1,103 8,920 101-62-4008-6160 Retirement - PERS 42,006 24,235 26,316 20,919 19,845 101-62-4010-0000 Cafeteria Benefit 26,050 11,369 17,135 11,804 - 101-62-4014-0000 Unemployment Benefits - - - - -
Total Personnel $ 431,563 $ 189,386 $ 342,905 $ 236,760 $ 270,086 101-62-4102-0000 Contracted Teacher Service 74,813 5,766 - - - 101-62-4324-0000 Facility Rental 11,633 1,774 - - -
101-62-4376-0000 Materials & Supplies 13,566 3,839 17,931 17,890 18,955 101-62-4486-0000 Trips & Events 5,814 2,800 3,250 12,975 26,175 101-62-4500-9025 Utilities-Telephone 50 75 100 95 100
207-60-4208-0000 Bus Transportation 75,593 - - - -
2021-22
Operating Budget Summary
Operating Budget Detail

RECREATION - YOUTH

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

RECREATION - YOUTH
281-74-4376-0000 M&S - Fundraiser 1,386 - - -
Total Services & Supplies $ 182,855 $ 14,254 $ 21,281 $ 30,960 $ 45,230 Total Operating Expenditures $ 614,418 $ 203,640 $ 364,186 $ 267,720 $ 315,316

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 16,610 92,646 104,467 113,530 30,234
Services & Supplies 31,570 5,097 61,225 14,900 31,511
Total by Type $ 48,180 $ 97,743 $ 165,692 $ 128,430 $ 61,745 Expenditures by Fund:
101 General Fund 39,398 97,743 150,092 124,830 55,345
204 CDBG Fund 2,022 - - - -
207 Prop. A Transit Fund 6,760 - 15,600 3,600 6,400
Total by Fund $ 48,180 $ 97,743 $ 165,692 $ 128,430 $ 61,745 101-64-4001-0000 Full Time Salaries 9,402 57,791 56,364 63,789 - 204-64-4001-0000 Full Time Salaries 580 - - - -
101-64-4002-0000 Part-Time Salaries 1,954 4,846 11,843 10,383 9,364 204-64-4002-0000 Part-Time Salaries 1,194 - - - -
101-64-4004-0000 Overtime - 555 - 79 -
101-64-4006-0000 Medicare 167 865 944 1,023 136
204-64-4006-0000 Medicare 25 - - - -
101-64-4008-6050 Retirement - PARS 16 17 444 30 351
204-64-4008-6050 Retirement - PARS 39 - - - -
101-64-4008-6160 Retirement - PERS 1,706 18,043 24,117 27,294 20,383 204-64-4008-6160 Retirement - PERS 80 - - - -
101-64-4010-0000 Cafeteria Benefits 1,447 10,529 10,755 10,932 - 204-64-4010-0000 Cafeteria Benefits - - - - -
Total Personnel $ 16,610 $ 92,646 $ 104,467 $ 113,530 $ 30,234 101-64-4102-0000 Contracted Teacher Services 7,430 4,980 10,060 5,000 10,300 101-64-4376-0000 Materials & Supplies - 117 1,575 1,300 1,875 204-64-4376-0000 Materials & Supplies 104 - - - -
101-64-4486-0000 Trips & Events 17,276 - 33,990 5,000 12,936 2021-22
Operating Budget Summary
Operating Budget Detail

RECREATION - ADULT

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

RECREATION - ADULT
207-64-4208-0000 Bus Transportation 6,760 - 15,600 3,600 6,400 Total Services & Supplies $ 31,570 $ 5,097 $ 61,225 $ 14,900 $ 31,511 Total Operating Expenditures $ 48,180 $ 97,743 $ 165,692 $ 128,430 $ 61,745

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 18,362 101,470 154,410 121,389 39,789
Services & Supplies 44,771 45,259 140,710 117,823 438,018 Total by Type $ 63,133 $ 146,729 $ 295,120 $ 239,212 $ 477,807 Expenditures by Fund:
101 General Fund 21,527 145,826 212,255 159,629 403,130 104 4th of July Fund 40,406 903 80,865 77,583 74,677
281 Donations Fund 1,200 - 2,000 2,000 -
Total by Fund $ 63,133 $ 146,729 $ 295,120 $ 239,212 $ 477,807 101-66-4001-0000 Full Time Wages 7,803 63,442 84,141 68,226 - 101-66-4002-0000 Part Time Wages 3,163 5,978 10,894 6,544 16,123 104-66-4001-0000 Full Time Wages (4th of July) - - 4,499 4,499 - 104-66-4002-0000 Part Time Wages (4th of July) 1,583 827 5,510 4,683 2,828 101-66-4004-0000 Overtime 53 416 - 47 -
104-66-4004-0000 Overtime (4th of July) 1,773 1,773 -
101-66-4006-0000 Medicare 160 1,009 1,433 1,083 234
104-66-4006-0000 Medicare (4th of July) 23 12 162 151 41 101-66-4008-6050 Retirement-PARS 38 27 550 45 605
104-66-4008-6050 Retirement-PARS (4th of July) 45 16 20 4 106 101-66-4008-6160 Retirement-PERS 4,002 18,191 26,138 21,194 19,852 104-66-4008-6160 Retirement-PERS (4th of July) 40 48 61 13 - 101-66-4010-0000 Cafeteria Benefits 1,452 11,504 18,047 11,945 - 104-66-4010-0000 Cafeteria Benefits (4th of July) - - 1,182 1,182 - Total Personnel $ 18,362 $ 101,470 $ 154,410 $ 121,389 $ 39,789 101-66-4150-0000 Other Contract Services - 21,503 47,535 35,323 277,103 101-66-4150-0001 Contract Services (Egg Hunt) 145 - - - - 101-66-4150-0006 Contract Services (Memorial Da - - - - - 101-66-4308-0000 Equipment Rental - 859 - - 39,070
2021-22
Operating Budget Summary
Operating Budget Detail
RECREATION - COMM. EVENTS

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22
RECREATION - COMM. EVENTS
101-66-4324-0000 Facility Rental - - - - 1,110
101-66-4356-0000 Liability Insurance Premium - - - 2,410 9,328 101-66-4376-0000 Materials & Supplies - 16,347 20,637 12,812 35,955 101-66-4376-0001 Materials & Supplies (Egg Hunt) 2,232 - - - - 101-66-4376-0002 Materials & Supplies (Track Mee 1,966 - - - - 101-66-4376-0005 Materials & Supplies (Free Rec D 513 - - - - 101-66-4376-0006 Materials & Supplies (Memorial D - - - - - 101-66-4420-0000 Printing - 6,550 2,880 - 3,750
104-66-4150-0000 Other Contract Services (4th of 21,557 - 38,353 39,458 42,053 104-66-4308-0000 Equipment Rental (4th of July) 9,590 - 15,515 15,000 18,814 104-66-4356-0000 Liability Insurance (4th of July) 245 - 4,011 3,695 3,995 104-66-4376-0000 Materials & Supplies (4th of July) 896 - 6,054 3,400 3,115 104-66-4420-0000 Printing (4th of July) 6,427 - 3,725 3,725 3,725 281-66-4150-0002 Contract Services (Track Meet) 1,200 - - - - 281-66-4376-0002 Contract Services (Miliary Banne - - 2,000 2,000 - Total Services & Supplies $ 44,771 $ 45,259 $ 140,710 $ 117,823 $ 438,018 Total Operating Expenditures $ 63,133 $ 146,729 $ 295,120 $ 239,212 $ 477,807

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 93,013 55,963 107,578 60,278 19,520
Services & Supplies 164,587 9,113 215,417 134,056 146,614 Total by Type 257,600$ $ 65,076 $ 322,995 194,334$ 166,134$ Expenditures by Fund:
101 General Fund 257,600 65,871 229,093 182,334 130,634 207 Prop. A Transit Fund - (795) 93,902 12,000 35,500
Total by Fund 257,600$ $ 65,076 $ 322,995 194,334$ 166,134$ 101-68-4001-0000 Full Time Salaries 36,001 36,371 44,790 38,196 - 101-68-4002-0000 Part Time Wages 38,983 3,181 39,209 4,182 10,518 101-68-4004-0000 Overtime 30 206 - 8 -
101-68-4006-0000 Medicare 1,083 561 1,218 602 153
101-68-4008-6050 Retirement PARS 1,321 - 1,470 - 394
101-68-4008-6160 Retirement - PERS 9,893 8,805 11,959 10,198 8,455 101-68-4010-0000 Cafeteria Benefits 5,702 6,839 8,932 7,092 - Total Personnel $ 93,013 $ 55,963 $ 107,578 $ 60,278 $ 19,520 101-68-4102-0000 Contracted Teacher Services 134,979 7,759 81,733 103,000 109,382 101-68-4150-0000 Other Contract Services 11,051 7,290 24,258 11,425 232 101-68-4324-0000 Facility Rental 15,642 (4,579) 15,024 7,631 1,000 101-68-4376-0000 Materials & Supplies 1,583 - 500 - 500 101-62-4399-0000 Non-capitalized Equipment 324 - - -
101-68-4486-0000 Trips & Events 433 (800) - - -
101-68-4492-0004 Uniforms-Safety 339 - - - -
2021-22
Operating Budget Summary
Operating Budget Detail

RECREATION - CONTRACT CLASSES

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

RECREATION - CONTRACT CLASSES
101-68-4500-9025 Utilities-Telecommunications 236 238 - - - 207-62-4208-0000 Bus Transportation - (795) 93,902 12,000 35,500 Total Services & Supplies 164,587$ $ 9,113 $ 215,417 134,056$ 146,614$ Total Operating Expenditures 257,600$ $ 65,076 $ 322,995 194,334$ 166,134$

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 57,063 56,674 88,654 62,260 65,223
Services & Supplies 17,180 42,041 69,488 57,490 64,981
Total by Type $ 74,243 $ 98,715 $ 158,142 119,750$ $ 130,204 Expenditures by Fund:
101 General Fund 1,649 96,450 145,442 119,750 130,204
105 San Marino Center Fund 54,564 1,500 - - -
206 LA County Park Bond Fund 18,030 765 12,700 - -
Total by Fund $ 74,243 $ 98,715 $ 158,142 119,750$ $ 130,204 Facilities
101-70-4001-0000 Full Time Wages - 23,474 30,307 24,903 - 101-70-4002-0000 Part Time Wages - 14,481 22,929 19,674 50,494 101-70-4004-0000 Overtime - 446 - 111 -
101-70-4006-0000 Medicare - 554 772 642 732
101-70-4008-6050 Retirement-PARS - 179 860 250 1,894
101-70-4008-6160 Retirement-PERS - 10,268 13,977 11,485 12,103 101-70-4010-0000 Cafeteria Benefit - 5,032 7,109 5,195 - SM Center
105-82-4001-0000 Full Time Wages 15,508 - - - -
105-82-4002-0000 Part Time Wages 12,692 1,414 - - -
105-82-4004-0000 Overtime 245 - - - -
105-82-4006-0000 Medicare 400 20 - - -
105-82-4008-6050 Retirement-PARS 37 - - - -
101-82-4008-6160 Retirement-PERS - - - - -
105-82-4008-6160 Retirement-PERS 5,213 66 - - -
105-82-4010-0000 Cafeteria Benefit 3,645 - - - -
Thurnher House
101-84-4001-0000 Full Time Salaries - - - - -
206-84-4001-0000 Full Time Salaries 9,305 100 - - -
101-84-4002-0000 Part Time Wages - - - - -
206-84-4002-0000 Part Time Wages 4,538 606 11,500 - -
206-84-4004-0000 Overtime 147 - - - -
101-84-4006-0000 Medicare - - - - -
2021-22
Operating Budget Summary
Operating Budget Detail

RECREATION - FACILITIES & RENTALS

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

RECREATION - FACILITIES & RENTALS
206-84-4006-0000 Medicare 198 10 200 - -
101-84-4008-6050 Retirement-PARS - - - - -
206-84-4008-6050 Retirement-PARS - - - - -
101-84-4008-6160 Retirement-PERS 1,649 - - - -
206-84-4008-6160 Retirement-PERS 1,299 14 1,000 - -
101-84-4010-0000 Cafeteria Benefit - - - - -
206-84-4010-0000 Cafeteria Benefit 2,187 10 - - -
Total Personnel $ 57,063 $ 56,674 $ 88,654 $ 62,260 $ 65,223 101-70-4150-0000 Other Contract Services - 1,009 4,950 3,560 4,250 101-70-4376-0000 Materials & Supplies - - - - 1,500
101-70-4500-1980 Utilities-Electricity - 22,124 42,525 34,400 36,808 101-70-4500-4950 Utilities-Gas - 3,642 3,035 2,290 3,976 101-70-4500-9025 Utilities-Telephone - 8,894 11,822 10,040 10,743 101-70-4500-9460 Utilities-Water - 6,347 7,157 7,200 7,704 105-82-4150-0000 Other Contract Services 448 - - -
105-82-4500-1980 Utilities-Electricity 10,701 - - -
105-82-4500-4950 Utilities-Gas 1,598 - - -
105-82-4500-9025 Utilities-Telephone 1,643 - - -
105-82-4500-9460 Utilities-Water 2,435 - - -
206-84-4376-0000 Materials & Supplies - - - - -
206-84-4500-4950 Utilities-Natural Gas 356 25 - - -

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

RECREATION - FACILITIES & RENTALS
101-84-4500-4950 Utilities-Natural Gas - - - -
Total Services & Supplies $ 17,180 $ 42,041 $ 69,488 $ 57,490 $ 64,981 Total Operating Expenditures $ 74,243 $ 98,715 $ 158,142 119,750$ $ 130,204

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Full-Time
Community Services Director - 0.30 0.30 0.30 -
City Librarian (Library Manager) 1.00 1.00 1.00 1.00 1.00 Management Analyst 1.00 0.50 0.50 0.50 -
Librarian II 3.00 3.00 3.00 3.00 3.00
Clerk Typist II 1.00 1.05 1.00 1.00 1.00
Recreation Supervisor - 0.10 - - -
Recreation Coordinator - 0.35 0.35 0.35 -
Part-Time
Librarian I 0.30 0.30 0.30 0.30 0.30
Librarian II 0.42 0.42 0.42 0.42 0.42
Library Assistant 3.57 3.57 3.57 3.57 3.57
Library Clerk - 6.47 6.47 6.47 6.47
Library Clerk II 6.47 - - - -
Library Monitor 0.20 0.20 0.20 0.20 0.20
Library Page 1.33 1.33 1.33 1.33 1.33
Maintenance Assistant 0.10 0.10 0.10 0.10 0.10
Total Full-Time FTE 6.00 6.30 6.15 6.15 5.00
Total Part-Time FTE 12.39 12.39 12.39 12.39 12.39
Total FTE 18.39 18.69 18.54 18.54 17.39
Expenditures by Type:

Personnel 1,064,923 1,022,804 1,330,759 1,093,340 1,197,520 Services & Supplies 367,294 303,863 428,684 311,216 365,419 Total by Type $ 1,432,217 $ 1,326,667 $ 1,759,443 $ 1,404,556 $ 1,562,939 Expenditures by Fund:
101 General Fund 1,380,487 1,282,463 1,704,168 1,398,278 1,518,039 281 Restricted Donations Fund 51,730 44,204 49,725 6,278 39,500 595 Workers Compensation Fund - - 5,550 - 5,400
Total by Fund $ 1,432,217 $ 1,326,667 $ 1,759,443 $ 1,404,556 $ 1,562,939 2021-22
Authorized Positions (Full-Time Equivalents)
Operating Budget Summary

CROWELL PUBLIC LIBRARY - SUMMARY

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

CROWELL PUBLIC LIBRARY - SUMMARY
Expenditures by Division:

Administration Personnel 371,978 421,422 426,924 365,603 301,625 Services & Supplies 200,961 206,890 243,957 211,650 209,744 Total by Type $ 572,939 $ 628,312 $ 670,881 $ 577,253 $ 511,369 Adult Services Personnel 178,365 135,217 203,552 150,577 184,701 Services & Supplies 115,162 87,145 116,416 75,084 91,902 Total by Type $ 293,527 $ 222,362 $ 319,968 $ 225,661 $ 276,603 Children's Services Personnel 168,333 157,053 196,118 173,207 245,872 Services & Supplies 36,530 7,853 52,660 21,714 47,500
Total by Type $ 204,863 $ 164,906 $ 248,778 $ 194,921 $ 293,372 Processing Personnel 70,226 53,950 98,835 49,557 33,244 Services & Supplies 14,641 1,975 15,651 2,769 16,273
Total by Type $ 84,867 $ 55,925 $ 114,486 $ 52,326 $ 49,517 Circulation Personnel 276,021 255,162 405,330 354,396 432,078 Services & Supplies - - - - -
Total by Type $ 276,021 $ 255,162 $ 405,330 $ 354,396 $ 432,078 Total by Division $ 1,432,217 $ 1,326,667 $ 1,759,443 $ 1,404,556 $ 1,562,939

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 371,978 421,422 426,924 365,603 301,625
Services & Supplies 200,961 206,890 243,957 211,650 209,744 Total Operating Expenditures $ 572,939 $ 628,312 $ 670,881 $ 577,253 $ 511,369 Expenditures by Fund:
101 General Fund 571,525 592,195 663,331 576,878 503,969 281 Donations Fund 1,414 36,117 2,000 375 2,000
595 Workers Compensation Fund - - 5,550 - 5,400
Total Operating Expenditures $ 572,939 $ 628,312 $ 670,881 $ 577,253 $ 511,369 GL # Personnel
101-90-4001-0000 Full Time Salaries 236,409 264,824 266,725 237,325 161,468 101-90-4002-0000 Part Time Wages 12,889 16,807 14,218 11,028 4,262 101-90-4004-0000 Overtime 2,676 1,446 - 569 -
101-90-4006-0000 Medicare 3,459 3,961 4,074 3,487 2,403 101-90-4008-6050 Retirement PARS 128 30 533 85 160
101-90-4008-6160 Retirement - PERS 70,444 80,123 91,025 80,992 91,474 101-90-4010-0000 Cafeteria Benefit 45,596 48,869 44,799 32,117 36,458 101-90-4014-0000 Unemployment Payments 377 5,362 - - -
595-90-4015-0001 Workers Comp-Current Employe - - 5,550 - 5,400 Total Personnel $ 371,978 $ 421,422 $ 426,924 $ 365,603 $ 301,625 GL # Services & Supplies
101-90-4150-0000 Other Contract Services 23,191 23,080 22,058 20,139 10,412 101-90-4150-0500 Other Contract Services-IT 43,477 28,508 41,049 31,698 48,656 101-90-4206-0000 Building Repair & Maintenance - - 30,000 28,424 3,000 101-90-4316-0000 Equipment Repair & Maintenance 8,482 7,666 9,781 10,410 12,633 101-90-4376-0000 Materials & Supplies 11,759 9,100 13,270 11,975 13,270 101-90-4396-0000 Memberships & Dues 2,272 2,470 3,475 2,366 - 101-90-4398-0000 Mileage 177 62 700 690 700
2021-22
Expenditure Budget Summary
Expenditure Budget Detail

LIBRARY - ADMINISTRATION

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
2021-22

LIBRARY - ADMINISTRATION
101-90-4399-0000 Non-capitalized Equipment 5,054 5,480 7,689 304 5,000 101-90-4412-0000 Postage 7,227 3,825 10,500 8,250 10,500 101-90-4420-0000 Printing 1,499 833 3,088 3,210 3,088
101-90-4468-0000 Staff Development 108 250 600 - -
101-90-4480-0000 Travel & Meetings 1,720 250 1,795 - -
101-90-4500-1980 Utilities-Electricity 72,566 73,636 84,000 84,112 90,000 101-90-4500-4950 Utilities-Natural Gas 3,880 1,814 5,300 1,950 2,087 101-90-4500-9025 Utilities-Telecommunications 2,851 2,897 2,957 2,854 3,164 101-90-4500-9460 Utilities-Water 5,181 5,135 5,695 4,892 5,234 101-90-4950-0001 Equipment Cost Allocation 10,103 5,767 - - - 281-90-4399-1120 Non-Cap. Equipment-Crain Art Galle 491 - 1,000 375 1,000 281-90-4613-0000 Equipment - 36,117 - - -
281-90-4613-9506 Wish List Purchases 923 - 1,000 - 1,000 Total Services & Supplies $ 200,961 $ 206,890 $ 243,957 $ 211,650 $ 209,744 Total Operating Expenditures $ 572,939 $ 628,312 $ 670,881 $ 577,253 $ 511,369

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 178,365 135,217 203,552 150,577 184,701
Services & Supplies 115,162 87,145 116,416 75,084 91,902 Total by Type $ 293,527 $ 222,362 $ 319,968 $ 225,661 $ 276,603 Expenditures by Fund:
101 General Fund 275,363 219,282 306,593 225,661 264,103 281 Donations Fund 18,164 3,080 13,375 - 12,500
Total by Fund $ 293,527 $ 222,362 $ 319,968 $ 225,661 $ 276,603 GL # Personnel
101-91-4001-0000 Full Time Salaries 64,874 68,885 80,334 58,995 78,749 101-91-4002-0000 Part Time Wages 72,077 35,933 85,103 67,353 66,165 101-91-4004-0000 Overtime 119 - - - -
101-91-4006-0000 Medicare 1,861 1,397 2,399 1,734 2,101 101-91-4008-6050 Retirement-PARS 1,239 627 3,191 1,586 1,778 101-91-4008-6160 Retirement-PERS 26,337 15,213 16,119 11,837 17,679 101-91-4010-0000 Cafeteria Benefit 11,858 13,162 16,406 9,072 18,229 Total Personnel $ 178,365 $ 135,217 $ 203,552 $ 150,577 $ 184,701 GL # Services & Supplies
101-91-4150-2575 Other Contract Services - 150 10,508 2,421 1,500 101-91-4370-0335 Library Materials/Books 44,435 29,259 40,500 27,850 36,050 101-91-4370-1496 Library Materials-DVDs 3,885 944 1,000 985 750 101-91-4370-1985 Library Mats-Electronic Rsrcs 36,397 39,732 36,500 30,675 28,519 101-91-4370-6805 Library Mats-Print Subs 7,656 10,296 9,889 9,803 9,583 101-91-4370-8585 Library Mats-Standing Orders 4,625 3,684 4,644 3,350 3,000 281-91-4150-2575 Other Contract Services-Friends 4,621 2,000 2,250 - 2,000 2021-22
Expenditure Budget Summary
Expenditure Budget Detail

LIBRARY - ADULT SERVICES

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LIBRARY - ADULT SERVICES
281-91-4370-0000 Adult Materials-Other 233 - - - -
281-91-4370-0776 Adult Chinese Language Mats. 294 1,080 2,500 - 2,500 281-91-4370-2575 Adult Materials-Friends 12,009 - 7,500 - 5,000 281-91-4376-2575 Materials & Supplies-Friends 1,007 - 1,125 - 3,000 Total Services & Supplies $ 115,162 $ 87,145 $ 116,416 $ 75,084 $ 91,902 Total Operating Expenditures $ 293,527 $ 222,362 $ 319,968 $ 225,661 $ 276,603

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 168,333 157,053 196,118 173,207 245,872
Services & Supplies 36,530 7,853 52,660 21,714 47,500
Total by Type $ 204,863 $ 164,906 $ 248,778 $ 194,921 $ 293,372 Expenditures by Fund:
101 General Fund 172,711 159,899 214,428 189,018 268,372 281 Donations Fund 32,152 5,007 34,350 5,903 25,000
Total by Fund $ 204,863 $ 164,906 $ 248,778 $ 194,921 $ 293,372 GL # Personnel
101-92-4001-0000 Full Time Wages 84,615 85,347 86,818 82,781 86,818 101-92-4002-0000 Part Time Wages 39,764 21,141 52,595 39,271 96,276 101-92-4006-0000 Medicare 1,677 1,369 2,021 1,564 2,655 101-92-4008-6050 Retirement-PARS 747 271 1,972 476 3,610 101-92-4008-6160 Retirement-PERS 26,026 28,777 34,483 32,880 38,284 101-92-4010-0000 Cafeteria Benefits 15,504 20,148 18,229 16,235 18,229 Total Personnel $ 168,333 $ 157,053 $ 196,118 $ 173,207 $ 245,872 GL # Services & Supplies
101-92-4150-0000 Other Contract Services - - 10,238 10,921 1,000 281-92-4150-2575 Other Contract Services-Friends 2,133 - 2,625 350 5,000 101-92-4370-0000 Materials/Books/Media 4,378 2,846 8,072 4,890 21,500 281-92-4370-0000 Children's Materials - Other 1,767 920 7,725 5,428 5,000 281-92-4370-2575 Children's Materials-Friends 23,691 1,817 18,000 - 5,000 281-92-4376-2575 Materials & Supplies-Friends 4,561 2,270 6,000 125 10,000 Total Services & Supplies $ 36,530 $ 7,853 $ 52,660 $ 21,714 $ 47,500 Total Operating Expenditures $ 204,863 $ 164,906 $ 248,778 $ 194,921 $ 293,372 2021-22
Expenditure Budget Summary
Expenditure Budget Detail

LIBRARY - CHILDRENS' SERVICES

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 70,226 53,950 98,835 49,557 33,244
Services & Supplies 14,641 1,975 15,651 2,769 16,273
Total by Type $ 84,867 $ 55,925 $ 114,486 $ 52,326 $ 49,517 Expenditures by Fund:
101 General Fund 84,867 55,925 114,486 52,326 49,517
Total by Fund $ 84,867 $ 55,925 $ 114,486 $ 52,326 $ 49,517 GL # Personnel
101-93-4001-0000 Full Time Salaries 22,663 24,914 33,581 18,878 - 101-93-4002-0000 Part Time Wages 38,026 19,376 52,167 23,675 31,601 101-93-4006-0000 Medicare 848 595 1,243 585 458
101-93-4008-6050 Retirement-PARS 1,372 727 1,956 888 1,185 101-93-4008-6160 Retirement-PERS 1,695 1,960 2,596 1,459 - 101-93-4010-0000 Cafeteria Benefits 5,622 6,378 7,292 4,072 - Total Personnel $ 70,226 $ 53,950 $ 98,835 $ 49,557 $ 33,244 GL # Services & Supplies
101-93-4150-0000 Other Contract Services 8,873 190 10,651 829 14,773 101-93-4376-0000 Materials & Supplies 5,768 1,785 5,000 1,940 1,500 Total Services & Supplies $ 14,641 $ 1,975 $ 15,651 $ 2,769 $ 16,273 Total Operating Expenditures $ 84,867 $ 55,925 $ 114,486 $ 52,326 $ 49,517 2021-22
Expenditure Budget Summary
Expenditure Budget Detail

LIBRARY - PROCESSING

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2019-20 2020-21 2022-23
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 276,021 255,162 405,330 354,396 432,078
Total by Type $ 276,021 $ 255,162 $ 405,330 $ 354,396 $ 432,078 Expenditures by Fund:
101 General Fund 276,021 255,162 405,330 354,396 432,078 Total by Fund $ 276,021 $ 255,162 $ 405,330 $ 354,396 $ 432,078 GL # Personnel
101-94-4001-0000 Full Time Salaries 71,877 73,093 69,455 86,004 86,818 101-94-4002-0000 Part Time Wages 165,836 141,397 278,232 213,977 278,641 101-94-4006-0000 Medicare 3,368 3,029 5,041 4,264 5,299 101-94-4008-6050 Retirement-PARS 5,817 4,773 10,434 7,594 10,449 101-94-4008-6160 Retirement-PERS 21,219 24,601 27,585 34,158 32,642 101-94-4010-0000 Cafeteria Benefit 7,904 8,269 14,583 8,399 18,229 Total Personnel $ 276,021 $ 255,162 $ 405,330 $ 354,396 $ 432,078 Total Operating Expenditures $ 276,021 $ 255,162 $ 405,330 $ 354,396 $ 432,078 2021-22
Expenditure Budget Summary
Expenditure Budget Detail

LIBRARY - CIRCULATION

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Attachment D: Full-time Salary Allocations by % – Current and Proposed Current FT Allocation
by Program Dept.

CS Admin
R - Admin
R- Aquatics
R -Youth
R - Adult
R - Comm.

Events
R – Contr.

Classes
R- Facilities
L - Admin
L - Adult
L - Youth
L -
Processing
L -
Circulation
Community Services
Director
25 9 9 9 9 9 30
Management Analyst 35 10 5 50
Recreation Manager 20 10 15 5 30 20
Recreation Supervisor 25 20 20 10 25
Recreation Coordinator 15 5 30 15 35
Recreation Clerk Typist II 50 10 5 15 15 5
City Librarian 90 10
Librarian II – Circulation 20 80
Librarian II – Children’s
Services
100
Librarian II – Adult Services 100
Library Clerk Typist II 100
Proposed FT Allocation
by Program Dept.

CS Admin
R - Admin
R- Aquatics
R -Youth
R - Adult
R - Comm.

Events
R – Contr.

Classes
R- Facilities
L - Admin
L - Adult
L - Youth
L -
Processing
L -
Circulation
Community Services
Director
100
Management Analyst 100
Recreation Manager 100
Recreation Supervisor 100
Recreation Coordinator 100
Recreation Clerk Typist II 100
City Librarian 100
Librarian II – Circulation 100
Librarian II – Children’s
Services
100
Librarian II – Adult Services 100
Library Clerk Typist II 100

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Fire Other Contract Services 103-34-4150-0000
Department Account Name Account Number
FY 2021-22 FY 2021-22 FY 2022-23
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget City of Alhambra Alhambra Training Facility 4,500 4,414 4,500 UC Regents Nurse Educator 29,000 27,994 29,000
St. George Medical Clinic OSHA DMV Physicals 500 - -
Santa Ana College Santa Ana Fitness 2,900 2,735 2,900
City of Glendale Verdugo Fire Communications 93,000 89,421 93,200 Wittman Enterprises, LLC EMS Billing 35,000 29,755 33,000 Stericycle Hazardous Waste Disposal 500 573 600
American Capital Collection Agency 500 355 500
Towel Service 6,500 6,314 6,700
Department of Health Care Servs GEMT Quality Assurance Fee 18,000 19,898 20,000 Westnet Alerting System Maintenance 3,800 3,800 3,800
TOTAL $ 194,200 $ 185,258 $ 194,200
Ameripride
FY 2022-23 Operating Budget Description and Tie Out

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Emergency Management Other Contract Services 101-36-4150-0000 Department Account Name Account Number
FY 2021-22 FY 2021-22 FY 2022-23
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget N/A EOC Maintenance and Renovation 7,500 5,200 7,500
-
TOTAL $ 7,500 $ 5,200 $ 7,500
FY 2022-23 Operating Budget Description and Tie Out

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Comm. Services - Admin. Other Contract Services 101-59-4150-0000 Department Account Name Account Number
FY 2021-22 FY 2021-22 FY 2022-23
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget Carlos Peraza Activity Guide Design 16,800
Zoom Annual Subscription -
-
-
-
-
TOTAL $ - $ - $ 16,800
FY 2022-23 Operating Budget Description and Tie Out

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Recreation - Administration Other Contract Services 101-60-4150-0000 Department Account Name Account Number
FY 2021-22 FY 2021-22 FY 2022-23
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget N/A Credit Card Fees 24,000 13,000 15,000
DS Service of America Filtered Water - - 964
SCMAF Class / Camp Insurance 4,535 2,554 -
Canon Financial Services Inc./CopyFree
Technology Inc. Copier Fees 2,604 2,800 3,000
TOTAL $ 31,139 $ 18,354 $ 18,964
FY 2022-23 Operating Budget Description and Tie Out
Southern California Municipal Athletic
Federation

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Recreation - Aquatics Other Contract Services 101-61-4150-0000 Department Account Name Account Number
FY 2021-22 FY 2021-22 FY 2022-23
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget Various Lifeguard Trainer - 1,000
-
- -
TOTAL $ - $ - $ 1,000
FY 2022-23 Operating Budget Description and Tie Out

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Recreation - Comm Events & Enrich. Other Contract Services 101-66-4150-0000 Department Account Name Account Number
FY 2021-22 FY 2021-22 FY 2022-23
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget Various Trunk or Treat 4,213 7,000 2,658
Various Summer Concerts 32,064 18,000 15,883
Various Campout at Lacy Contractor Services 4,188 4,188 3,088 Various Egg Hunt Contract Services 1,838 1,838 1,133
Various Memorial Day Contract Services 2,832 2,832 2,000 Various Military Banners - 150 500
Various Track Meet Contract Services 2,400 1,315 2,458
Various Home for the Holidays - - 247,383
Varios Veteran Banners for Memorial Day - 2,000
TOTAL $ 47,535 $ 35,323 $ 277,103
FY 2022-23 Operating Budget Description and Tie Out

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Recreation - Contract Activities Other Contract Services 101-68-4150-0000 Department Account Name Account Number
FY 2021-22 FY 2021-22 FY 2022-23
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget Various Bridge Table Fees - - -
Various Bridge Managers - - -
Various Supplies - - -
Various Piano Tuning 120 225 232
USA Pools Aquatics 24,138 11,200 -
TOTAL $ 24,258 $ 11,425 $ 232
FY 2022-23 Operating Budget Description and Tie Out

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Recreation - Facilities & Rentals Other Contract Services 101-70-4150-0000 Department Account Name Account Number
FY 2021-22 FY 2021-22 FY 2022-23
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget Lacy Park Rental Insurance 4,250 2,300 4,250
Various Rental Security Services - - -
N/A Water Dispenser - SMC, Stoneman (4 Total) 700 1,260 - TOTAL $ 4,950 $ 3,560 $ 4,250
FY 2022-23 Operating Budget Description and Tie Out

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Library - Administration Other Contract Services 101-90-4150-0000 Department Account Name Account Number
FY 2021-22 FY 2021-22 FY 2022-23
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget Bridgeall Libraries Limited Collection HQ 5,264 5,062 5,062 East West Bank Credit Card Fees 4,500 4,000 4,000
Progressive Technology Federal Liblime - Integrated Library System 10,969 10,547 - Amazon Prime Membership - - -
Advance Pure Water Solutions Water Filtration 550 530 550 Nest Lab Security Camera 374 400
Syndetics - Catalog Pictures Catalog Pictures - - -
Flickr Photo Storage - - -
Marketing Services On-Call Copywriting and Design Services - - - Misc. Costs Miscellaneous Costs 400 - 400
TOTAL $ 22,058 $ 20,139 $ 10,412
FY 2022-23 Operating Budget Description and Tie Out

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Library - Adult Services Other Contract Services 101-91-4150-0000 Department Account Name Account Number
FY 2021-22 FY 2021-22 FY 2022-23
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget Swank Movie Licenses 613 921 -
ASCAP Music Licenses 520 -
Various Lecturers Adult Programming - 1,500 1,500
Various Lecturers and Suppliers Added Adult Programming 750 - Amazon, Event Rentals, etc. Art in the Park 5,000 - -
Programs
Backfill: Other Contract Services 25% Backfills 281-91-4150-2575 750 - Books
Backfill: Adult Materials-Friends 25% Backfills 281-91-4370-2575 2,500 - Programs
Backfill: Materials & Supplies-Friends 25% Backfills 281-91-4376-2575 375 - TOTAL $ 10,508 $ 2,421 $ 1,500
FY 2022-23 Operating Budget Description and Tie Out

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Library - Children's Services Other Contract Services 101-92-4150-0000 Department Account Name Account Number
FY 2021-22 FY 2021-22 FY 2022-23
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget Swank Movie Licenses 613 921 -
Various Lecturers Children's Programming - - 1,000
Various Lecturers and Suppliers Added Children's Programming 750 - - Summer Reading Club/Seasonal Performances
Backfill: Other Contract Services-Friends 25% Backfills 281-92-4150-2575 875 - - Programs/Materials
Backfill: Children's Materials-Friends 25% Backfills 281-92-4370-2575 6,000 - - Programs
Backfill: Materials & Supplies-Friends 25% Backfills 281-92-4376-2575 2,000 - - Books, Summer Reading Club, Spring Programming 10,000 - TOTAL $ 10,238 $ 10,921 $ 1,000
FY 2021-22 Operating Budget Description and Tie Out

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Comm. Services - Processing Other Contract Services 101-93-4150-0000 Department Account Name Account Number
FY 2021-22 FY 2021-22 FY 2022-23
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget World Archives Microfilm: SM Tribune 479 479 493
Brodart Pre-Processed Books 1,173 350 5,280
Ted Qui Chinese Cataloging: Translation Servces 7,000 - 7,000 Bookswindow Chinese Cataloing & Records: Tsai Fong 2,000 - 2,000 TOTAL $ 10,651 $ 829 $ 14,773
FY 2022-23 Operating Budget Description and Tie Out

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San Marino City CouncilApril 29, 2022

San Marino City Council
April 29, 2022