CITY OF SAN MARINO
CITY COUNCIL AGENDA
Susan Jakubowski, Mayor www.cityofsanmarino.org
Steve Talt, Vice Mayor (626) 300-0700 Phone
Steven W. Huang, DDS, Council Member (626) 300-0709 Fax Gretchen Shepherd Romey, Council Member City Hall Council Chamber Ken Ude, Council Member 2200 Huntington Drive
Marcella Marlowe, Ph.D., City Manager San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, MAY 11, 2022 AT 6:00 P.M.
SAN MARINO CENTER
1800 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
PURSUANT TO ASSEMBLY BILL 361 (AB 361)
Members of the City Council may teleconference into the meeting without noticing each teleconference location from which a member will be participating in a public meeting.
CORONAVIRUS DISEASE (COVID-19) ADVISORY
To protect both staff, our constituents, and elected officials, it is recommended that members of the public wear a mask indoors, per the State and County Health Department’s current Health Officer Orders. Given the seriousness of COVID-19, you are encouraged to provide input electronically if you do not feel comfortable attending in person.
CITY COUNCIL AGENDA – MAY 11, 2022 PAGE 2 OF 6
How to view or listen to the meeting from home:
1) Via Computer for Video Streaming:
Website: https://us02web.zoom.us/j/89531199903
Meeting ID: 895 3119 9903
2) Via Phone for Audio Only:
Phone Number: (669) 900-9128
Meeting ID: 895 3119 9903
How to offer public comment from home:
1) Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment. Lengthy public comment may be summarized in the interest of time. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.
2) Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER’S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
CITY COUNCIL AGENDA – MAY 11, 2022 PAGE 3 OF 6
MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read.
However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.
PRESENTATION
1. PRESENTATION OF A PROCLAMATION IN RECOGNITION OF MAY BEING
ASIAN AMERICAN PACIFIC ISLANDER HERITAGE MONTH
2. INTRODUCTION OF THE DIVERSITY, EQUITY, AND INCLUSION TASK
FORCE MEMBERS
3. PRESENTATION OF A PROCLAMATION IN RECOGNITION OF MAY BEING
HISTORIC PRESERVATION MONTH
4. UPDATES ON WATER RESTRICTIONS
NEW BUSINESS
5. APPROVAL OF THE SPRING 2022 PUBLIC TREE REMOVAL LIST
Recommendation: Staff recommends that the City Council approve the Spring 2022 recommended tree removal list and authorize the Director of Parks and Public Works to move forward to properly remove the trees on the list.
6. AWARD OF A CONSTRUCTION AGREEMENT FOR STREET
REHABILITATION PROGRAM PROJECT NO. 21-9271 IN THE AMOUNT OF $3,532,222 TO ALL AMERICAN ASPHALT, INCLUDING APPROVAL OF A 5% CONTRACT CONTINGENCY; AWARD OF A PROFESSIONAL SERVICES
AGREEMENT FOR CONSTRUCTION INSPECTION SERVICES FOR THE
STREET REHABILITATION PROGRAM PROJECT NO. 21-9271 IN THE AMOUNT OF $79,934 TO Z&K CONSULTANTS
Recommendation: Staff recommends that the City Council (1) approve the plans and specifications for the Street Rehabilitation Program Project No. 21-9271; (2) find that the Street Rehabilitation Program Project No. 21-9271 is categorically exempt under Sections 15301(c) and 15302 of the California Environmental Quality Act and direct the Director of Community Development to file the notice of exemption with the state and County of Los Angeles; (3) award a construction agreement to All American Asphalt for the Street Rehabilitation Program Project No. 21-9271 in a total amount not-to-exceed $3,532,222; (4) CITY COUNCIL AGENDA – MAY 11, 2022 PAGE 4 OF 6
award a professional services agreement in the amount of $79,934 to Z&K Consultants for professional construction inspection services; and (5) authorize the Parks and Public Works Director to approve contract change orders and other contingencies in a cumulative amount not-to-exceed $353,222.
7. APPROVAL OF ORDINANCE NO. O-22-1390 (FIRST READING)
IMPLEMENTING ASSEMBLY BILL 481 AND APPROVING A POLICY FOR THE
USE OF MILITARY EQUIPMENT BY THE SAN MARINO POLICE
DEPARTMENT
Recommendation: Staff recommends that the City Council waive full reading and introduce for first reading by title only, Ordinance No. O-22-1390 an Ordinance of the City Council of the City of San Marino, Implementing AB 481 and Approving a Policy for the Use of Military Equipment by the SMPD.
8. APPROVAL OF ORDINANCE NO. O-22-1392 (FIRST READING) AMENDING
THE CITY CODE TO MAKE UPDATES TO THE RECREATION COMMISSION
Recommendation: Staff recommends that the City Council waive full reading and introduce for first reading by title only, Ordinance No. O-22-1392 an Ordinance of the City Council of the City of San Marino Amending the City Code Making Updates to the Recreation Commission.
9. APPROVAL OF ORDINANCE NO. O-22-1391 (FIRST READING) AMENDING
THE CITY CODE TO UPDATE THE ORDER OF SUCCESSION FOR THE
DIRECTOR OF EMERGENCY SERVICES
Recommendation: Staff recommends that the City Council waive full reading and introduce for first reading by title only, Ordinance No. O-22-1391 an Ordinance of the City Council of the City of San Marino Amending the City Code to Update the Order of Succession for the Director of Emergency Services.
CONSENT CALENDAR
10.RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR APRIL 2022
Recommendation: Staff recommends that the City Council receive and file the Monthly Disbursements Report for the month of April 2022.
11.RECEIVE AND FILE CASH AND INVESTMENT REPORT FOR MARCH 2022 Recommendation: Staff recommends that the City Council receive and file the Cash and Investment Report for the month of March 2022.
CITY COUNCIL AGENDA – MAY 11, 2022 PAGE 5 OF 6
12.APPROVAL OF MINUTES
Recommendation: Staff recommends that the City Council approve the special meeting of April 13, 2022, the regular meeting of April 13, 2022, the special meeting of April 22, 2022, and the adjourned regular meeting of April 29, 2022.
13.ADOPTION OF RESOLUTION NO. R-22-21 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 361
Recommendation: Staff recommends that the City Council adopt Resolution No. R-22-21 reauthorizing the City Council and the City’s Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 361.
14.UPDATE ON CITY RESPONSE TO THE COVID-19 PANDEMIC
Recommendation: Staff recommends that the City Council receive and file the May 11, 2022 report on the City’s response to the COVID-19 Pandemic.
15.AWARD OF A MULTI-YEAR CONSTRUCTION AGREEMENT WITH CJ CONCRETE CONSTRUCTION, INC. FOR THE MULTI-YEAR SIDEWALK REPLACEMENT PROGRAM WITH THE FY 2022-23 (YEAR 1) CONTRACT AMOUNT OF $418,300, INCLUDING APPROVAL OF A 5% CONTRACT
CONTINGENCY AND A TOTAL ESTIMATED CONTRACT VALUE OF
$3,405,805
Recommendation: Staff recommends that the City Council award the multi-year sidewalk replacement program agreement to CJ Concrete Construction Inc with the fiscal year 2022- 23 (Year 1) contract amount of $418,300 with a 5 percent construction contingency, contingent on the adoption of the FY 2022-23 budget, and with subsequent contract fiscal years contingent on an appropriation by the City Council, with the City Manager being authorized to execute the agreement on behalf of the City, as well as two one-year contract extensions subject to City Council appropriation and satisfactory performance.
16.APPROVAL OF PROFESSIONAL MAINTENANCE SERVICES AGREEMENT WITH DYNAMIC BUILDING MAINTENANCE THROUGH APRIL 30, 2023 Recommendation: Staff recommends that the City Council approve the professional maintenance service agreement with Dynamic Building Maintenance through April 30, 2023, for their professional janitorial services in City facilities, and authorize the City Manager to execute the agreement on behalf of the City.
17. APPROVAL OF RESOLUTION NO. R-22-19, ADOPTING A LIST OF STREET PROJECTS FOR FISCAL YEAR 2022-23 FUNDED BY SB 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
Recommendation: Staff recommends that the City Council approve Resolution No. R-22-19 adopting a list of Fiscal Year 2022-23 projects to be funded by SB 1 Road Maintenance and Rehabilitation Account Funds.
CITY COUNCIL AGENDA – MAY 11, 2022 PAGE 6 OF 6
18. APPROVAL OF A REQUEST TO WAIVE THE SPECIAL EVENT PERMIT FEES FOR 4TH OF JULY COMMUNITY PARTNER EVENTS
Recommendation: Staff recommends that the City Council waive the Special Event Permit fees associated with the 4th of July Pavilion, 4th of July Parade, and the JP Blecksmith Run.
19. APPROVAL OF RESOLUTION TO ESTABLISH FISCAL YEAR 2022-23 PUBLIC
SAFETY SPECIAL TAX LEVY
Recommendation: Staff recommends that the City Council approve Resolution No. R-22-15 establishing the Public Safety Special Tax Levy for Fiscal Year 2022-23.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Dated: May 6, 2022 CHRISTINA BAKER
Posted: May 6, 2022 CITY CLERK