MINUTES
REGULAR MEETING
OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, MAY II, 2022 AT 6:00 P.M.
SAN MARINO CENTER
CALL TO ORDER: Mayor Jakubowski called the regular meeting to order at 6:03 p.m. in the San Marino Center, located at 1800 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE: Mayor Jakubowski led the Pledge of Allegiance.
ROLL CALL: PRESENT: Council Member Huang, Council Member Shepherd Romey, Vice Mayor Talt, and Mayor Jakubowski
ABSENT: Council Member Ude
PUBLIC COMMENTS
The following person(s) provided comment:
- Alicia Leitner
Kelly Manning
- Shirley Jagels
MOTION TO WAIVE FURTHER READINGS
Council Member Huang moved, seconded by Vice Mayor Talt, to waive the reading of the entire text of the ordinances or resolutions.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: Council Member Ude
PRESENTATION
I. PRESENTATION OF A PROCLAMATION IN RECOGNITION OF MAY BEING
ASIAN AMERICAN PACIFIC ISLANDER HERITAGE MONTH
Mayor Jakubowski presented a proclamation in recognition of Asian America Pacific Islander Heritage month.
2. INTRODUCTION OF THE DIVERSITY, EQUITY, AND INCLUSION TASK
FORCE MEMBERS
Mayor Jakubowski welcomed, and City Manager Marlowe introduced, the members of the Diversity, Equity, and Inclusion Task Force.
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MAY I1, 2022 PAGE 2 OF 8
3. PRESENTATION OF A PROCLAMATION IN RECOGNITION OF MAY BEING
HISTORIC PRESERVATION MONTH
Mayor Jakubowski presented a proclamation in recognition of Historic Preservation month.
4. UPDATES ON WATER RESTRICTIONS
John Morris, San Marino's representative to the Metropolitan Water District Board, and Brian Baerreto, California American Water, provided updates regarding the latest water restrictions.
NEW BUSINESS
5. APPROVAL OF THE SPRING 2022 PUBLIC TREE REMOVAL LIST Interim Parks and Public Works Director Newman presented the staff report.
The following person(s) provided comment:
- Kelly Manning
Vice Mayor Talt moved, seconded by Council Member Shepherd Romey, to take 26 off the list of trees to be removed at this time, to add 8, 13, 15, 22 to a watchlist not to be removed at this time but to be watched, request further information on 2, 4, 9, 12, 14, 18, 21, 25, and remove the remaining trees on the list and remove both trees on the Lacy Park list.
Motion did not pass by the following vote:
AYES: Vice Mayor Talt
NOES: Council Member Shepherd Romey, Council Member Huang, and Mayor Jakubowski
ABSTAIN: None
ABSENT: Council Member Ude
Council Member Shepherd Romey moved, seconded by Council Member Huang, to approve the removal of trees I, 3, 5, 6, 7, 10, I1, 16, 17, 19, 20, and 24, and trees | and 2 of the Lacy Park list.
Motion passed by the following vote:
AYES: Council Member Shepherd Romey, Council Member Huang, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: Council Member Ude
Vice Mayor Talt moved, seconded by Council Member Huang, to remove tree 26 from the list and for the tree to not be brought back for further evaluation.
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MAY II, 2022 PAGE 3 OF 8
Motion passed by the following vote:
AYES: Council Member Shepherd Romey, Council Member Huang, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: Council Member Ude
6. AWARD OF A CONSTRUCTION AGREEMENT FOR STREET
REHABILITATION PROGRAM PROJECT NO. 21-927| IN THE AMOUNT OF $3,532,222 TO ALL AMERICAN ASPHALT, INCLUDING APPROVAL OF A 5% CONTRACT CONTINGENCY; AWARD OF A PROFESSIONAL SERVICES
AGREEMENT FOR CONSTRUCTION INSPECTION SERVICES FOR THE
STREET REHABILITATION PROGRAM PROJECT NO. 21-927| IN THE AMOUNT OF $79,934 TO Z&K CONSULTANTS
Interim Parks and Public Works Director Newman presented the staff report.
The following person(s) provided comment:
None
Mayor Jakubowski recessed the meeting at 7:46 p.m. and reconvened the meeting at 7:53 p.m.
Vice Mayor Talt moved, seconded by Mayor Jakubowski, to (1) approve the plans and specifications for the Street Rehabilitation Program Project No. 21-927l; (2) find that the Street Rehabilitation Program Project No. 2I-927| is categorically exempt under Sections 1530| (c) and 15302 of the California Environmental Quality Act and direct the Director of Community Development to file the notice of exemption with the state and County of Los Angeles; (3) award a construction agreement to All American Asphalt for the Street Rehabilitation Program Project No. 21-9271 in a total amount not-to-exceed $3,532,222; (4) award a professional services agreement in the amount of $79,934 to Z&K Consultants for professional construction inspection services; and (5) authorize the Parks and Public Works Director to approve contract change orders and other contingencies in a cumulative amount not-to-exceed $353,222.
Motion passed by the following vote:
AYES: Council Member Shepherd Romey, Council Member Huang, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: Council Member Ude
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MAY II, 2022 PAGE 4 OF 8
7. APPROVAL OF ORDINANCE NO. O-22-1390 (FIRST READING)
IMPLEMENTING ASSEMBLY BILL 481 AND APPROVING A POLICY FOR THÉ
USE OF MILITARY EQUIPMENT BY THE SAN MARINO POLICE
DEPARTMENT
Police Chief Incontro presented the staff report.
The following person(s) provided comment:
None
Vice Mayor Talt moved, seconded by Council Member Shepherd Romey, to waive full reading and introduce for first reading by title only, Ordinance No. O-22-1390 an Ordinance of the City Council of the City of San Marino, Implementing AB 481 and Approving a Policy for the Use of Military Equipment by the SMPD.
Motion passed by the following vote:
AYES: Council Member Shepherd Romey, Council Member Huang, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: Council Member Ude
8. APPROVAL OF ORDINANCE NO. O-22-1392 (FIRST READING) AMENDING
THE CITY CODE TO MAKE UPDATES TO THE RECREATION COMMISSION City Clerk Baker presented the staff report.
The following person(s) provided comment:
None
Mayor Jakubowski moved, seconded by Vice Mayor Talt, to waive full reading and introduce for first reading by title only, Ordinance No. O-22-1392 an Ordinance of the City Council of the City of San Marino Amending the City Code Making Updates to the Recreation Commission.
Motion passed by the following vote:
AYES: Council Member Shepherd Romey, Council Member Huang, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: Council Member Ude
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MAY II, 2022 PAGE 5 OF 8
9. APPROVAL OF ORDINANCE NO. O-22-1391 (FIRST READING) AMENDING
THE CITY CODE TO UPDATE THE ORDER OF SUCCESSION FOR THE
DIRECTOR OF EMERGENCY SERVICES
Fire Chief Rueda presented the staff report.
The following person(s) provided comment:
None
Council Member Shepherd Romey moved, seconded by Council Member Huang, to waive full reading and introduce for first reading by title only, Ordinance No. O-22-1391 an Ordinance of the City Council of the City of San Marino Amending the City Code to Update the Order of Succession for the Director of Emergency Services.
Motion passed by the following vote:
AYES: Council Member Shepherd Romey, Council Member Huang, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: Council Member Ude
CONSENT CALENDAR
Council Member Shepherd Romey requested item 15 be pulled from the consent calendar.
Council Member Huang moved, seconded by Vice Mayor Talt, to approve Items 10 through 14 and 16 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: Council Member Ude
10. RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR APRIL The City Council received and filed the Monthly Disbursements Report for the month of April 2022.
| 1. RECEIVE AND FILE CASH AND INVESTMENT REPORT FOR MARCH 2022 The City Council received and filed the Cash and Investment Report for the month of March 2022.
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MAY I, 2022 PAGE 6 OF 8
12. APPROVAL OF MINUTES
The City Council approved the minutes of the special meeting of April 13, 2022, the regular meeting of April 13, 2022, the special meeting of April 22, 2022, and the adjourned regular meeting and special meeting of April 29, 2022.
13. ADOPTION OF RESOLUTION NO. R-22-2I TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 36l
The City Council adopted Resolution No. R-22-21 re-authorizing the City Council and the City's Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 36l.
14. UPDATE ON CITY RESPONSE TO THE COVID-19 PANDEMIC
The City Council received and filed the May 11, 2022 report on the City's response to the COVID-19 Pandemic.
16. APPROVAL OF PROFESSIONAL MAINTENANCE SERVICES AGREEMENT WITH DYNAMIC BUILDING MAINTENANCE THROUGH APRIL 30, 2023 The City Council approved the professional maintenance service agreement with Dynamic Building Maintenance through April 30, 2023, for their professional janitorial services in City facilities, and authorized the City Manager to execute the agreement on behalf of the City.
17.APPROVAL OF RESOLUTION NO. R-22-19, ADOPTING A LIST OF STREET PROJECTS FOR FISCAL YEAR 2022-23 FUNDED BY SB I, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
The City Council approved Resolution No. R-22-19 adopting a list of Fiscal Year 2022-23 projects to be funded by SB I Road Maintenance and Rehabilitation Account Funds.
18. APPROVAL OF A REQUEST TO WAIVE THE SPECIAL EVENT PERMIT FEES FOR 4TH OF JULY COMMUNITY PARTNER EVENTS
The City Council waived the Special Event Permit fees associated with the 4* of July Pavilion, 4* of July Parade, and the JP Blecksmith Run.
19. APPROVAL OF RESOLUTION TO ESTABLISH FISCAL YEAR 2022-23 PUBLIC
SAFETY SPECIAL TAX LEVY
The City Council approved Resolution No. R-22-15 establishing the Public Safety Special Tax Levy for Fiscal Year 2022-23.
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MAY II, 2022 PAGE 7 OF 8
PULLED CONSENT ITEMS
15.AWARD OF A MULTI-YEAR CONSTRUCTION AGREEMENT WITH CJ CONCRETE CONSTRUCTION, INC. FOR THE MULTI-YEAR SIDEWALK REPLACEMENT PROGRAM WITH THE FY 2022-23 (YEAR |) CONTRACT AMOUNT OF $418,300, INCLUDING APPROVAL OF A 5% CONTRACT
CONTINGENCY AND A TOTAL ESTIMATED CONTRACT VALUE OF
$3,405,805
Interim Parks and Public Works Director Newman presented the staff report.
The following person(s) provided comment:
Kelly Manning
Council Member Shepherd Romey moved, seconded by Vice Mayor Talt, to award the multi- year sidewalk replacement program agreement to CJ Concrete Construction Inc with the fiscal year 2022-23 (Year 1) contract amount of $418,300 with a 5 percent construction contingency, contingent on the adoption of the FY 2022-23 budget, and with subsequent contract fiscal years contingent on an appropriation by the City Council, with the City Manager being authorized to execute the agreement on behalf of the City, as well as two one- year contract extensions subject to City Council appropriation and satisfactory performance, and further provided that City Staff is directed to explore a change order with the contractor to include tinting of sidewalk to match existing sidewalk to the extent possible and to report back to the City Council.
Motion passed by the following vote:
AYES: Council Member Shepherd Romey, Council Member Huang, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: Council Member Ude
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
The following person(s) provided written communications or public writings:
None
Mayor Jakubowski gave an update on the Southern California Association of Governments' two- day conference she attended and announced that she would distribute information she learned from the conference to the City.
PUBLIC COMMENTS
The following person(s) provided comment:
- None
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MAY I1, 2022 PAGE 8 OF 8
FUTURE AGENDA ITEMS
The following item(s) were requested:
- Oak Tree Preservation Program
ADJOURNMENT
Mayor Jakubowski adjourned the meeting at 8:3l p.m.
CHRISTINA BAKER
CITY CLERK