CITY OF SAN MARINO
CITY COUNCIL AGENDA
Susan Jakubowski, Mayor www.cityofsanmarino.org
Steve Talt, Vice Mayor (626) 300-0700 Phone
Steven W. Huang, DDS, Council Member (626) 300-0709 Fax Gretchen Shepherd Romey, Council Member City Hall Council Chamber Ken Ude, Council Member 2200 Huntington Drive
Marcella Marlowe, Ph.D., City Manager San Marino, CA 91108
SPECIAL MEETING
OF THE SAN MARINO CITY COUNCIL
FRIDAY, SEPTEMBER 2, 2022 AT 8:30 A.M.
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CALIFORNIA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular Meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, Adjourned Meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the American Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
CORONAVIRUS DISEASE (COVID-19) ADVISORY
To protect both staff, our constituents, and elected officials, it is recommended that members of the public wear a mask indoors, per the State and County Health Department’s current Health Officer Orders. Given the seriousness of COVID-19, you are encouraged to provide input electronically if you do not feel comfortable attending in person.
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting to be read during public comment. Lengthy public comment may be summarized in the interest of time. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read into the meeting.
CALL TO ORDER
ROLL CALL: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
SPECIAL MEETING AGENDA – SEPTEMBER 2, 2022 PAGE 2 OF 2
POSTING OF AGENDA
The special meeting agenda is posted 24 hours prior to each special meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The special meeting agenda is also posted on the City’s website: http://www.cityofsanmarino.org.
NEW BUSINESS
1. ADOPTION OF RESOLUTION NO. R-22-34 RESCINDING RESOLUTION NO.
R-20-25 AND CHANGING THE LOCATION OF CITY COUNCIL AND
ADVISORY BODY MEETING LOCATIONS
Recommendation: Staff recommends that the City Council adopt Resolution No. R-22-34, a Resolution of the City Council of the City of San Marino, California, Rescinding Resolution No. R-20-25 and Changing the Location of City Council and Advisory Body Meetings.
CLOSED SESSION
The City Council will recess to closed session to discuss:
2. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
City negotiator(s):
Labor Counsel Filarsky
City Manager Marlowe
Employee Organization(s):
San Marino Police Officers’ Association
San Marino Firefighters’ Association
San Marino City Employees’ Association
Unrepresented Employees
RECONVENE TO OPEN SESSION
CLOSED SESSION REPORT
ADJOURNMENT
Dated: August 31, 2022 CHRISTINA BAKER
Posted: August 31, 2022 CITY CLERK
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Fiscally Responsible and Transparent City Government
BACKGROUND
Section 02.02.03 of the San Marino Municipal Code establishes the date and time of City Council meetings as follows:
“Regular meetings of the city council shall be held on the second Wednesday of each month beginning at the hour of six o'clock (6:00) P.M. Meetings shall be held at the city hall, 2200 Huntington Drive. … The council may select a different location or time for the purpose of holding any meeting upon a majority vote of its members.” The issuance of orders by the Governor, the County Health Officer, and the City Council’s Declaration of Emergency regarding the COVID-19 Pandemic in 2020 led the City Council to adopt Resolution No. R-20-25 on October 14, 2020 establishing the City Council meeting location at the San Marino Center, 1800 Huntington Drive.
The location change was made because the Council Chamber at City Hall is far smaller than the large meeting room at the San Marino Center, which severely constrains the City’s ability to hold Council meetings at City Hall in a manner that would allow the public to attend the meetings in person and comply with physical distancing requirements. Changing the location of City Council meetings to the San Marino Center allowed the Council, staff, and members of the public to attend Council meetings in person, if they wished to do so, and still comply with physical distancing requirements that had been mandated and are still recommended.
San Marino’s advisory bodies have been holding their meetings via teleconference since the beginning of the COVID-19 Pandemic.
TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: Christina Baker, City Clerk
DATE: September 2, 2022
SUBJECT: ADOPTION OF RESOLUTION NO. R-22-34 RESCINDING
RESOLUTION NO. R-20-25 AND CHANGING THE LOCATION OF
CITY COUNCIL AND ADVISORY BODY MEETINGS
Susan Jakubowski Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
DISCUSSION
City Council meetings have been held at the San Marino Center with a teleconference option since the beginning of the COVID-19 pandemic. At the July 29, 2022 City Council meeting, Council awarded contracts for the renovation of the San Marino Center. Renovations of the San Marino Center are anticipated to begin in September requiring a new location for City Council meetings. Advisory bodies are also now ready to move to in person meetings with a teleconference option and need an appropriate location for their meetings.
Two options are available for these public meetings: the Council Chambers at City Hall and the Barth Room at the Crowell Public Library. Due to technology and logistical limitations, it is necessary to select one location for all meetings to occur, although the selected location may change at a later date.
Although the municipal code indicates that the location of regular meetings is formally designated by a majority decision of the Council, the location of Council meetings has traditionally been viewed as the Mayor’s discretionary decision, ratified by the full Council when needed. As a matter of Mayoral respect and courtesy, staff consulted with Mayor Jakubowski on her preference for the location of meetings for the remainder of her term, with an eye towards Council ratification at this September 2 meeting.
Due to the continuance of the COVID-19 pandemic, the City’s Declaration of Emergency, and Los Angeles County Public Health encouraging physical distancing, staff’s recommendation, in accordance with the Mayor’s preference and support, is that the location for the City Council meetings and advisory body meetings be established at the Barth Room in the Crowell Public Library. This location will allow for continued social distancing and is capable of conducting hybrid style meetings (in person and teleconference options). By holding all of the advisory body meetings as well as the City Council meetings in one location the burden on staff to set-up and run hybrid meetings at multiple locations would be eliminated.
Resolution No. R-22-34 would rescind Resolution No. R-20-25 which established the City Council meeting location at the San Marino Center, and would set the meeting location for City Council meetings and advisory body meetings as the Barth Room at the Crowell Public Library, 1890 Huntington Drive.
When the next Mayor is seated, we anticipate a new discussion about the preferred location for regular City Council meetings and will prepare the new location accordingly.
FISCAL IMPACT & PROCUREMENT REVIEW
None.
LEGAL REVIEW
The City Attorney has reviewed and approved the staff report as to legal form.
RECOMMENDATION
Staff recommends that the Council adopt Resolution No. R-22-34 rescinding Resolution No. R20-25 and changing the meeting location for City Council and advisory body meetings. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-22-34, a Resolution of the City Council of the City of San Marino, California, Rescinding Resolution No. R-20-25 and Changing the Location of City Council and Advisory Body Meetings.”
ATTACHMENTS
1. Resolution No. R-22-34
2. Resolution No. R-20-25
RESOLUTION NO. R-22-34
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SAN MARINO, CALIFORNIA, RESCINDING
RESOLUTION NO. R-20-25 AND CHANGING THE
LOCATION OF CITY COUNCIL AND ADVISORY BODY
MEETINGS
WHEREAS, Section 02.02.03 of the San Marino Municipal Code establishes the date and time and location of regular City Council meetings City Hall, 2200 Huntington Drive; WHEREAS, Section 02.02.03 of the San Marino Municipal Code further provides that:
“The council may select a different location or time for the purpose of holding any meeting upon a majority vote of its members;”
WHEREAS, the San Marino Municipal Code further provides that advisory body meeting locations are established by City Council resolution; and WHEREAS, the issuance of orders by the Governor, the County Health Officer, and the City Council’s Declaration of Emergency regarding the COVID-19 Pandemic in 2020 led the City Council to adopt Resolution No. R-20-25 on October 14, 2020 establishing the City Council meeting location at the San Marino Center, 1800 Huntington Drive, until said resolution is rescinded;
WHEREAS, advisory bodies have been holding meetings via teleconference since the beginning of the COVID-19 pandemic; and
WHEREAS, the San Marino Center will begin renovations in September 2022 making the location not suitable for meetings, and advisory body meetings will once again be held in person.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Resolution No. R-20-25 is rescinded.
SECTION 2. Following the date of adoption of this Resolution, all regular meetings of the San Marino City Council and the San Marino advisory bodies are to be held in the Barth Room at the Crowell Public Library, 1890 Huntington Drive at their normally scheduled meeting times.
SECTION 3. This Resolution shall continue in effect until it is rescinded by action of the San Marino City Council.
PASSED, APPROVED AND ADOPTED, at a Special Meeting of the City Council of the City of San Marino, California, on this 1st day of September, 2022.
CITY OF SAN MARINO RESOLUTION NO. R-22-34
_____________________________
SUSAN JAKUBOWSKI, MAYOR
CITY OF SAN MARINO
ATTEST:
_______________________________
CHRISTINA BAKER
CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF SAN MARINO )
I, Christina Baker, City Clerk of the City of the City of San Marino, California, hereby certify that Resolution No. R-22-34 was adopted by the City Council of the City of San Marino at a Special Meeting held on the 1st day of September, 2022, and that the same was adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
__________________________
CHRISTINA BAKER
CITY CLERK