CITY OF SAN MARINO
CITY COUNCIL AGENDA
Susan Jakubowski, Mayor www.cityofsanmarino.org
Steve Talt, Vice Mayor (626) 300-0700 Phone
Steven W. Huang, DDS, Council Member (626) 300-0709 Fax Gretchen Shepherd Romey, Council Member City Hall Council Chamber Ken Ude, Council Member 2200 Huntington Drive
Marcella Marlowe, Ph.D., City Manager San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, SEPTEMBER 14, 2022 AT 6:00 P.M.
BARTH ROOM CROWELL PUBLIC LIBRARY
1890 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
PURSUANT TO ASSEMBLY BILL 361 (AB 361)
Members of the City Council may teleconference into the meeting without noticing each teleconference location from which a member will be participating in a public meeting.
CORONAVIRUS DISEASE (COVID-19) ADVISORY
To protect both staff, our constituents, and elected officials, it is recommended that members of the public wear a mask indoors, per the State and County Health Department’s current Health Officer Orders. Given the seriousness of COVID-19, you are encouraged to provide input electronically if you do not feel comfortable attending in person.
How to view or listen to the meeting from home:
1) Via Computer for Video Streaming:
Website: https://us02web.zoom.us/j/83316497270
2) Via Phone for Audio Only:
Phone Number: (669) 900-9128
Meeting ID: 833 1649 7270
CITY COUNCIL AGENDA – SEPTEMBER 14, 2022 PAGE 2 OF 5
How to offer public comment from home:
1) Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment. Lengthy public comment may be summarized in the interest of time. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.
2) Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.CityofSanMarino.org.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER’S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
CONSENT CALENDAR
1. RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR JULY 2022
Recommendation: Staff recommends that the City Council receive and file the Monthly Disbursements Report for the month of July 2022.
CITY COUNCIL AGENDA – SEPTEMBER 14, 2022 PAGE 3 OF 5
2. RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR AUGUST 2022
Recommendation: Staff recommends that the City Council receive and file the Monthly Disbursements Report for the month of August 2022.
3. RECEIVE AND FILE CASH AND INVESTMENT REPORT FOR JUNE 2022 Recommendation: Staff recommends that the City Council receive and file the Cash and Investment Report for the month of June 2022.
4. RECEIVE AND FILE CASH AND INVESTMENT REPORT FOR JULY 2022 Recommendation: Staff recommends that the City Council receive and file the Cash and Investment Report for the month of July 2022.
5. APPROVAL OF MINUTES
Recommendation: Staff recommends that the City Council approve the special meeting of July 8, 2022, the regular meeting of July 13, 2022, and the adjourned regular meeting of July 29, 2022.
6. ADOPTION OF RESOLUTION NO. R-22-35 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 361
Recommendation: Staff recommends that the City Council adopt Resolution No. R-22-35 reauthorizing the City Council and the City’s Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 361.
7. UPDATE ON CITY RESPONSE TO THE COVID-19 PANDEMIC
Recommendation: Staff recommends that the City Council receive and file the September 14, 2022 report on the City’s response to the COVID-19 Pandemic.
8. ADOPTION OF RESOLUTION NO R-22-33, UPDATING THE CONFLICT OF
INTEREST CODE OF THE CITY OF SAN MARINO
Recommendation: Staff recommends that the City Council adopt Resolution No. R-22-33, updating the Conflict of Interest Code of the City of San Marino.
9. APPOINTMENT OF MEMBERS TO THE DESIGN REVIEW COMMITTEE Recommendation: Staff recommends that the City Council appoint Rick Chou as a regular member to the Design Review Committee to serve the term ending on June 30, 2023, and Suzanne Torgeson as an alternate member to the Design Review Committee to serve the term ending on June 30, 2023.
CITY COUNCIL AGENDA – SEPTEMBER 14, 2022 PAGE 4 OF 5
10.APPROVAL OF 2020 STATE HOMELAND SECURITY PROGRAM GRANT FOR
PURCHASE OF MOBILE COMMAND POST
Recommendation: Staff recommends that the City Council authorize the City Manager to enter into a subrecipient agreement with the County of Los Angeles for the 2020 State Homeland Security Program and add $67,518 of estimated revenues to account 240-00-3202- 0000 (Homeland Security Grant) and appropriate $67,518 to account 240-30-4613-0000 (Capitalized Equipment) from the Homeland Security Grant Fund.
11.AWARD OF COMMUNITY SERVICES GUIDE PRODUCTION AGREEMENT TO THE SAUCE CREATIVE SERVICES CORP WITH A YEAR 1 CONTRACT AMOUNT OF $47,400
Recommendation: Staff recommends that the City Council award a Professional Services Agreement in the amount of $47,400 to The Sauce Creative Services Corp for the production of four (4) Community Services Guides for Year 1, with the City Manager being authorized to execute the agreement on behalf of the City, as well as two one-year contract extensions subject to satisfactory performance.
12.APPROVAL TO PURCHASE MOTOROLA HANDHELD RADIOS AS PART OF THE APPROVED FY 2022-23 OPERATING AND CAPITAL BUDGET
Recommendation: Staff recommends that the City Council waive competitive bidding and approve the purchase of Motorola handheld radios in an amount not to exceed $309,266 and approve a budget amendment and appropriation of $7,338 from the Capital Improvement Plan Reserves to account 591-34-4613-0561.
13.APPROVAL OF AMENDMENT NO. 1 OF PROFESSIONAL SERVICES AGREEMENT WITH MCNULTY CONSULTING FOR THE SAN MARINO 2021- 2029 HOUSING ELEMENT UPDATE
Recommendation: Staff recommends that the City Council approve Amendment No. 1 with McNulty Consulting for completion of the additional revisions to the City’s 2021-2029 (6th Cycle) Housing Element and submittal and coordination of review of the document with the State HCD for final adoption, and authorize the City Manager to execute said amendment.
14.APPROVAL OF AGREEMENT AMENDMENT NO. 1 WITH RINCON
CONSULTANTS TO PROVIDE CONTRACT PLANNING SERVICES
THROUGH SEPTEMBER 14, 2025
Recommendation: Staff recommends that the City Council approve Amendment No. 1 with Rincon Consultants, which will extend the agreement for a term to expire on September 14, 2025 for their continued contract planning services, and authorize the City Manager to execute the amendment on behalf of the City.
CITY COUNCIL AGENDA – SEPTEMBER 14, 2022 PAGE 5 OF 5
15.APPROVAL TO PROCURE AIR CONDITIONING COMPRESSOR FOR
CHILLER AT CROWELL PUBLIC LIBRARY IN AN AMOUNT NOT TO
EXCEED $70,000
Recommendation: Staff recommends that the City Council approve the procurement of an air conditioning compressor for the chiller at the Crowell Public Library from Control Air in an amount not to exceed $70,000.
NEW BUSINESS
16.RECEIVE AND FILE RECOMMENDATIONS FROM THE DEI TASK FORCE Recommendation: Staff recommends that the City Council discuss potential DEI projects, provide staff direction on projects to begin research on, and receive and file the DEI Task Force Recommendations.
PRESENTATION
17.PRESENTATION OF CITY COUNCIL RECOGNITIONS
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Dated: September 9, 2022 CHRISTINA BAKER
Posted: September 9, 2022 CITY CLERK