Agenda packet — San Marino City Council, September 14, 2022 (part 2 of 3)

CITY COUNCIL MINUTES ADJOURNED REGULAR MEETING
JULY 29, 2022 PAGE 5 OF 5
LASC Case No.: 21STCP01830

9. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9(d)(4): 2 matters The City Council met with respect to two (2) matter of anticipated litigation.

10. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
City Negotiator(s):

Labor Counsel Filarsky
City Manager Marlowe
Employee Organization(s):

San Marino Police Officers’ Association
San Marino Firefighters’ Association
San Marino City Employees’ Association
Unrepresented Employees
Mayor Jakubowski recessed the meeting at 1:55 p.m. and reconvened the meeting at 1:59 p.m.

At 3:31 p.m. the City Council reconvened to open session.

CLOSED SESSION REPORT
The City Council met on Items 8 through 10 and there was no reportable action.

ADJOURNMENT
Mayor Jakubowski adjourned the meeting at 3:32 p.m. in honor of Ana Estevez, Eldon Swanson, and Lucille Norberg.

CHRISTINA BAKER

CITY CLERK

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STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Safe Community
• Fiscally Responsible and Transparent City Government

BACKGROUND
The State of California, the County of Los Angeles and the City have proclaimed the existence of a state of emergency as a result of the threat of COVID-19. In an effort to reduce the spread of COVID-19 at public meetings, the Governor of California issued executive orders that authorize legislative bodies to hold public meetings via teleconferencing (including virtually via Zoom, etc.) without compliance with certain noticing and access requirements required by the California Brown Act (Brown Act).

During the COVID-19 pandemic, the City has conducted limited in-person public meetings while also offering teleconference accessibility to members of the public, City Council, members of City boards and commissions, City staff and consultants. The executive orders authorizing such hybrid meetings lapsed on September 30, 2021, replaced with legislation in the form of Assembly Bill 361 (AB 361).

AB 361 was signed into law by the Governor on September 16, 2021, which went into effect immediately as urgency legislation (codified under Government Code § 54953), and waived certain provisions of the Brown Act in order to allow local agencies to continue to meet remotely. Specifically, the bill allows remote teleconference flexibility, but only when there is a state of emergency that makes it unsafe to meet in person.

In addition, AB 361 adds new procedures and clarifies the requirements for conducting remote meetings, including the following:

TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: Christina Baker, City Clerk
DATE: September 14, 2022
SUBJECT: ADOPTION OF RESOLUTION NO. R-22-35 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 361
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

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• Public Comment Opportunities in Real Time – a legislative body that meets remotely pursuant to AB 361 must allow members of the public to access the meeting via a call-in option or an internet-based service option, and the agenda for the remote meeting must provide an opportunity for members of the public to directly address the body in real time. A legislative body cannot require public comments to be submitted in advance of the meeting.
• No Action During Disruptions – in the event of a disruption that prevents the local agency from broadcasting the remote meeting, or in the event of a disruption within the local agency’s control that prevents members of the public from offering public comments using the call-in option or internet-based service option, AB 361 prohibits the legislative body from taking any further action on items appearing on the meeting agenda until public access is restored.
• Periodic Findings – Government Code § 54953(e)(B) requires the legislative body to hold a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risk to the health or safety of attendees.

The City Council made the above findings through Resolution No. R-21-22 at the October 13, 2021 City Council meeting. Council must also make these findings every 30 days thereafter, in order to continue to allow teleconference accessibility for conducting public meetings (Government Code § 54953(e)(3)). Council has re-affirmed the findings through the below resolutions:
• Resolution No. R-21-24 – November 10, 2021 City Council Meeting; • Resolution No. R-21-31 – December 8, 2021 City Council Meeting; • Resolution No. R-21-33 – December 15, 2021 Special City Council Meeting; • Resolution No. R-22-01 – January 12, 2022 City Council Meeting; • Resolution No. R-22-04 – February 9, 2022 City Council Meeting; • Resolution No. R-22-09 – March 9, 2022 City Council Meeting; • Resolution No. R-22-13 – March 18, 2022 Special City Council Meeting; • Resolution No. R-22-17 – April 13, 2022 City Council Meeting; • Resolution No. R-22-21 – May 11, 2022 City Council Meeting; • Resolution No. R-22-24 – June 8, 2022 City Council Meeting; and • Resolution No. R-22-30 – July 13, 2022 City Council Meeting.

AB 361 will sunset on January 1, 2024.

DISCUSSION
The City has already implemented the above stated requirements for conducting public meetings and is in full compliance with AB 361, thus there will be no change of the currently established procedures. In addition to the ability to attend public meetings in-person, teleconference accessibility via call-in option or an internet-based service option (via the Zoom Webinars platform) is listed on the published agenda for each meeting as well as on the City’s website. The

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City monitors attendance via teleconference as well as email correspondence (as published on the agenda) throughout each public meeting and provides access for public comment opportunities in real time both verbally and in writing.

The enclosed Resolution makes the required findings under AB 361, and if adopted, it will allow the City to continue to offer teleconference accessibility for public meetings, to help mitigate the spread of COVID-19, as well as during other state-proclaimed emergencies, such as earthquakes or wildfires, where physical attendance may present a risk.

The resolution also directs staff to agendize for Council consideration no less than every 30 days the need to continue to utilize teleconferenced meetings pursuant to AB 361.

FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney has reviewed and approved the staff report as to legal form.

RECOMMENDATION
Staff recommends the City Council adopt Resolution No. R-22-35. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-22-35 re-authorizing the City Council and the City’s Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 361.”

ATTACHMENTS

1. Resolution No. R-22-35

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RESOLUTION NO. R-22-35

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
MARINO, RE-AUTHORIZING THE CITY COUNCIL, AND THE CITY’S

BOARDS AND COMMISSIONS TO IMPLEMENT TELECONFERENCE

ACCESSIBILITY FOR CONDUCTING PUBLIC MEETINGS
PURSUANT TO AB 361
WHEREAS, on March 4, 2020, the Governor of California proclaimed a State of Emergency to exist in California as a result of the threat of novel coronavirus disease 2019 (COVID-19); and WHEREAS, on March 4, 2020, the County of Los Angeles declared a local health emergency as a result of the threat of COVID-19; and
WHEREAS, on March 17, 2020, the San Marino City Council adopted Resolution No. R-20-09, proclaiming a local emergency, due to the threat of the existence and spread of COVID-19; and WHEREAS, on March 17, 2020, the Governor of California executed Executive Order N-29-20 which suspended and modified specified provisions in the Ralph M. Brown Act (Government Code Section § 54950 et seq.) and authorized local legislative bodies to hold public meetings via teleconferencing and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to observe and address the local legislative body; and WHEREAS, on June 11, 2021, the Governor of California executed Executive Order N-08-21 which extended the provisions of Executive Order N-29-20 concerning teleconference accommodations for public meetings through September 30, 2021; and WHEREAS, on September 16, 2021, the Governor of California signed into law Assembly Bill 361 amending Government Code § 54953 and providing alternative teleconferencing requirements to conduct public meetings during a proclaimed state of emergency; and WHEREAS, AB 361 imposes requirements to ensure members of the public are able to attend and participate in public meetings conducted via teleconference, including:
• Notice of the means by which members of the public may access the meeting and offer public comment, including an opportunity for all persons to attend via a call-in option or an internet-based service option;
• The legislative body shall take no further action on agenda items when there is a disruption which prevents the public agency from broadcasting the meeting, or in the event of a disruption within the local agency’s control which prevents members of the public from offering public comments, until public access is restored; • Prohibits the legislative body from requiring public comments to be submitted in advance of the meeting and specifies that the legislative body must provide an opportunity for members of the public to address the legislative body and offer comments in real time;

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CITY OF SAN MARINO RESOLUTION NO. R-22-35

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• Prohibits the legislative body from closing the public comment period until the public comment period has elapsed or until a reasonable amount of time has elapsed; and WHEREAS, the City has already implemented and is in full compliance with the requirements listed above when conducting public meetings via teleconference, which are now codified in Government Code § 54953(e)(2)(B-G); and
WHEREAS, pursuant to Government Code § 54953(e)(B), the legislative body shall hold a meeting during a proclaimed state of emergency for the purpose of determining, by majority vote, whether as a result of the emergency, meeting in person would present imminent risks to the health and safety of attendees. The City Council must make these findings no later than 30 days after the first teleconferenced meeting is held pursuant to AB 361 after September 30, 2021, and must also make these findings every 30 days thereafter, in order to continue to allow teleconference accessibility for conducing public meetings; and
WHEREAS, incidents of new cases, hospitalizations and deaths associated with COVID-19 continue to be at rates for which federal, state and local officials recommend or require health precautions be taken, including, but not limited to, masking, limiting prolonged interior exposure to other individuals, limiting the size of gatherings indoors, and, for those with compromised health conditions or those without vaccines, limiting attendance at functions indoors.

THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California, as follows:

SECTION 1. The City Council hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as findings of the City Council.

SECTION 2. The City of San Marino continues to follow safety measures in response to COVID19 as ordered or recommended by the Centers for Disease Control and Prevention (CDC), California Department of Public Health (DPH), and/or County of Los Angeles, as applicable.

Based upon that guidance, in person attendance indoors at public meetings continues to present a health risk for certain segments of the San Marino population, necessitating teleconferencing to allow for meaningful public participation options for all San Marino constituents.

SECTION 3. The City Council hereby declares that, pursuant to the findings listed in this Resolution, the City Council and the City’s boards and commissions are authorized to continue utilizing teleconferencing accessibility to conduct public meetings pursuant to AB 361 and Government Code § 54953, as amended thereby.

SECTION 4. The City staff is directed to agendize for Council consideration no less than every 30 days consideration of the need to continue with teleconferenced meetings as allowed by AB 361.

SECTION 5. Severability: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining

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CITY OF SAN MARINO RESOLUTION NO. R-22-35

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portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.

SECTION 5. Effective Date: This Resolution shall become effective immediately upon adoption.

PASSED, APPROVED AND ADOPTED, at a meeting of the City Council of the City of San Marino, California, on this 14th day of September, 2022.

SUSAN JAKUBOWSKI, MAYOR
ATTEST:

CHRISTINA BAKER, CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Christina Baker, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-22-35 was adopted by the City Council of the City of San Marino at a regular meeting held on the 14th day of September, 2022, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

CHRISTINA BAKER, CITY CLERK

CITY OF SAN MARINO

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BACKGROUND
On March 17, 2020, the City Council proclaimed a local emergency due to the COVID-19 pandemic. The federal government, State of California, Los Angeles County Board of Supervisors, and the Los Angeles County Health Officer have also declared public health emergencies. On March 19, 2020, both the County and State issued “Stay at Home” orders. Over the past year, modifications to these orders have been announced gradually.

Most recently, on Friday, March 4, LA County Department of Health updated their Health Order regarding masks to change the requirement for indoor masking to recommended, but not mandatory, masking indoors. Effective March 8, the City changed masking requirements in City facilities to align with this order and masks are now optional for City staff and patrons.

DISCUSSION
COVID-19 Response Update
The City has made every effort to provide a coordinated response to ensure resident and employee safety while still providing essential City services. While our overall response efforts have been managed by the City Manager’s Office and the Fire Department, each City department has played an active role in the development and execution of new policies and procedures, both in response to orders from the County Health Officer and the State of California and based on the specific needs of our own community. The City’s Executive Team continues to meet TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: Mario Rueda, Fire Chief
Paul Chung, Finance Director
Nicole Cuadras, Community Engagement Manager
DATE: September 14, 2022
SUBJECT: UPDATE ON CITY RESPONSE TO THE COVID-19 PANDEMIC Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

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frequently to coordinate efforts, update each other on conversations with other agencies, discuss necessary changes or adaptations to our City services and procedures, and proactively plan for the weeks and months ahead.

On March 17, 2020, the San Marino City Council approved Resolution No. R-20-09, proclaiming the existence of a local emergency concerning the COVID-19 virus. On July 14, 2021, the City Council revisited this proclamation and directed staff to schedule the local state of emergency for periodic review by the City Council. The City of San Marino continues to operate under that proclamation of local emergency. Conventional emergency management favors not terminating a state of local emergency unless it is certain that it will not be needed. Establishing such certainty during this emergency has been particularly difficult, especially since the COVID-19 pandemic contains elements of novelty where well-established decision points for action do not exist.

Starting Tuesday, May 31, the management of the Resident Support Hotline services transitioned from the Fire Department to the Community Services Department/Recreation Division located at the Stoneman Building. Recreation office support staff assumed 100% of the duties and responsibilities that encompass a seamless transition of these services. This includes answering phone calls to the hotline, monitoring the email account daily, and making quarterly outreach calls.

Since our last report on July 13, 2022, the following updates have occurred:
• Updated booster vaccines are now available and recommended at least 2 months after your most recent COVID-19 vaccination shot.
• As of August 31, 2022, the City of San Marino has 1815 (2075) COVID cases, an increase of 13% (260 cases) since July 1, 2022.
• The Los Angeles County Department of Health continues to recommend vaccines as the best way to prevent severe illness and hospitalization. As of June 30, 2022, 94.5% of San Marino residents age 5 and older have been fully vaccinated. 64.7% of residents age 12 and older have received a vaccine booster.
• The City monitors information from the Los Angeles Department of Public Health and the Center for Disease Control and Prevention (CDC) regarding the Omicron variant. It will provide information to residents as it becomes available. Weekly COVID-19 community updates have continued.
• Masking is optional in City facilities.
• The Los Angeles County Department of Health has issued a Health Officer Order to recommend, but not require, masks indoors.
• The City of San Marino’s vaccine mandate is in place for all non-sworn civilian employees (unrepresented and represented), as well as sworn members of the San Marino Fire Department.

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• The Community Services Department continues to manage the City’s Resident Support Hotline in the EOC, which provides a lifeline for residents in need of critical supplies and information.
• The City’s EOC remains open during business hours at Level 3; this level provides regular monitoring of information briefs and reporting to the County and State on the City’s COVID response, monitoring PPE for City Departments and prepare documentation for cost recovery. The EOC monitors critical updates regarding the COVID virus and the City’s response.
• As of July 31, 2022, Recreation revenues are $89,892. This time last year, Recreation revenues were $27,359. Year-To-Date, Recreation revenues are approximately up 229% compared to the previous year
COVID-19 Financial Update
As of August 31, 2022, the City has incurred $30,013 of new expenses in materials & supplies and personnel expenditures related to COVID-19 since the last City Council update. The City now has expended a total of $585,268 since the emergency was declared. Attachment I of the staff report includes the expenditures by line item. These expenditures utilized the proper procurement process and are within the City Manager’s regular purchasing authority for purchases under $30,000. The table breaks out expenses already reported to City Council and new costs.

FISCAL IMPACT AND PROCUREMENT REVIEW
There is no fiscal impact or procurement review at this time.

LEGAL REVIEW
N/A

RECOMMENDATION
Staff recommends that the City Council receive and file this report. If the City Council concurs with the staff’s recommendation, an appropriate motion would be:
“I move to receive and file the September 14, 2022 report on the City’s response to the COVID19 Pandemic.”

ATTACHMENTS
I. COVID-19 Expenses

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COVID-19 Expenses ATTACHMENT 1
Costs Date Vendor Description Expense Type
$ 3,136 03/25/2020 Life-Assist Inc COVID-19 Supplies Reported to CC 4/08/2020 $ 1,270 03/25/2020 Life-Assist Inc COVID-19 Supplies Reported to CC 4/08/2020 $ 170 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/27/20 Reported to CC 4/24/2020 $ 367 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/18/20 Reported to CC 4/24/2020 $ 180 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/26/20 Reported to CC 4/24/2020 $ 246 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/20/20 Reported to CC 4/24/2020 $ 264 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/30/20 Reported to CC 4/24/2020 $ 170 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/24/20 Reported to CC 4/24/2020 $ 170 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/23/20 Reported to CC 4/24/2020 $ 170 04/10/2020 Language Network, Inc. Chinese Translation - Covid-19 Update -3/25/20 Reported to CC 4/24/2020 $ 455 04/10/2020 Life-Assist Inc Covid-19 Supplies Reported to CC 4/24/2020 $ 77 04/10/2020 Life-Assist Inc Covid-19 Supplies Reported to CC 4/24/2020 $ 318 04/10/2020 Life-Assist Inc Covid-19 Supplies Reported to CC 4/24/2020 $ 66 04/10/2020 Life-Assist Inc Covid -19 Supplies Reported to CC 4/24/2020 $ 191 04/10/2020 Life-Assist Inc Covid-19 Supplies Reported to CC 4/24/2020 $ 105 04/10/2020 Life-Assist Inc Covid-19 Supplies Reported to CC 4/24/2020 $ 336 04/10/2020 Lionheart Safety LLC Face Masks & Isolation Gowns - Covid-19 Supplies Reported to CC 4/24/2020 $ 65 04/22/2020 AT&T Mobility Monthly Hotspot Fees- 3/3/20-4/2/20 ( Non-Uniforms ) Reported to CC 5/13/2020 $ 55 04/22/2020 AT&T Mobility Monthly Hotspot Fee 3/3/20-4/2/20 ( Uniforms ) Reported to CC 5/13/2020 $ 368 04/22/2020 Language Network, Inc. Chinese Translation- COVID-19 Updates 4/2/20 Reported to CC 5/13/2020 $ 193 04/22/2020 Language Network, Inc. Chinese Translation- COVID-19 Updates 4/6/20 Reported to CC 5/13/2020 $ 350 04/22/2020 Life-Assist Inc Supplies- COVID -19 Reported to CC 5/13/2020 $ 82 04/22/2020 Life-Assist Inc Supplies- COVID -19 Reported to CC 5/13/2020 $ 318 04/22/2020 Life-Assist Inc Supplies- COVID -19 Reported to CC 5/13/2020 $ 601 04/22/2020 Veritiv Operating Company Supplies- COVID-19 Reported to CC 5/13/2020 $ 225 04/22/2020 IntelesysOne Installation of ID Card Printer Reported to CC 5/13/2020 $ 609 04/22/2020 IntelesysOne Setup Zoom Meeting for CC Meeting Reported to CC 5/13/2020 $ 79 04/30/2020 U.S. Bank Amazon- Spray Head Bottles Reported to CC 5/13/2020 $ 657 04/30/2020 U.S. Bank Costco-Paper Towels Reported to CC 5/13/2020 $ 2 04/30/2020 U.S. Bank Dollar Tree- Plastic Bags for Police COVID-19 Kits Reported to CC 5/13/2020 $ 29 04/30/2020 U.S. Bank Cal Oaks Pharmacy - Purell Wipes & Rubbing Alcohol - PD Reported to CC 5/13/2020 $ 68 04/30/2020 U.S. Bank Ace Hardware- Supplies - Transport COVID-19 Patient for R791Reported to CC 5/13/2020 $ 109 04/30/2020 U.S. Bank Staples-Germicidal Wipes-PD Reported to CC 5/13/2020 $ 150 04/30/2020 U.S. Bank Zoom- Telecommunication Software Program P.Chung Reported to CC 5/13/2020 $ 127 04/30/2020 U.S. Bank Zoom- Telecommunication Software Program M.Throne Reported to CC 5/13/2020 $ 150 04/30/2020 U.S. Bank Zoom- Telecommunication Software Program A.Fowler Reported to CC 5/13/2020 $ 127 04/30/2020 U.S. Bank Zoom- Telecommunication Software Program S.Pilch Reported to CC 5/13/2020 $ 243 05/08/2020 Bishop Company Air Masks Reported to CC 6/8/2020 1,880$ 05/08/2020 Dr. Detail P.H,D Wash & Sanitize Patrol Vehicles Reported to CC 6/8/2020 $ 56 05/08/2020 FedEx Customs Charges on Thermometers Reported to CC 6/8/2020 $ 269 05/08/2020 Language Network, Inc. Chinese Translation - COVID-19 Update 4/13/20 Reported to CC 6/8/2020 $ 170 05/08/2020 Language Network, Inc. Chinese Translation - COVID-19 Update 4/10/20 Reported to CC 6/8/2020 $ 304 05/08/2020 Language Network, Inc. Chinese Translation - COVID-19 Update 4/9/20 Reported to CC 6/8/2020 $ 299 05/08/2020 Language Network, Inc. Chinese Translation - COVID-19 Update 4/16/20 Reported to CC 6/8/2020 $ 170 05/08/2020 Language Network, Inc. Chinese Translation - COVID-19 Update 4/23/20 Reported to CC 6/8/2020 $ 159 05/08/2020 Life-Assist Inc Latex Gloves Reported to CC 6/8/2020 1,111$ 05/08/2020 Life-Assist Inc Latex Gloves Reported to CC 6/8/2020 1,384$ 05/08/2020 Life-Assist Inc 10 Infrared Thermometers Reported to CC 6/8/2020 $ 27 05/08/2020 Life-Assist Inc COVID-19 Supplies Reported to CC 6/8/2020 $ (55) 05/08/2020 Veritiv Operating Company Credit Reported to CC 6/8/2020 $ 947 05/08/2020 IntelesysOne City Council Meeting AV Setup 4/8/20 Reported to CC 6/8/2020 $ 494 05/08/2020 IntelesysOne City Council Meeting AV Setup 4/24/20 Reported to CC 6/8/2020 $ 60 05/22/2020 AT&T Mobility Mobile Hotspots Service April 2020 (Uniform) Reported to CC 6/8/2020 Materials & Supplies Expenses

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COVID-19 Expenses ATTACHMENT 1
$ 70 05/22/2020 AT&T Mobility Mobile Hotspots Service April 2020 ( Non- Uniform) Reported to CC 6/8/2020 $ 1,620 05/22/2020 Decon7 Systems, LLC Disinfectant Spray - COVID -19 Reported to CC 6/8/2020 $ 810 05/22/2020 Decon7 Systems, LLC Disinfectant Spray - COVID -19 Reported to CC 6/8/2020 $ 3,100 05/22/2020 Dr. Detail P.H,D Sanitize Interiors of Police Vehicles April 2020 Reported to CC 6/8/2020 $ 354 05/22/2020 Language Network, Inc. Chinese Translation COVID-19 Update 5/4/20 Reported to CC 6/8/2020 $ 170 05/22/2020 Language Network, Inc. Chinese Translation COVID-19 Update 4/30/20 Reported to CC 6/8/2020 $ 318 05/22/2020 Life-Assist Inc Latex Gloves Reported to CC 6/8/2020 $ 68 05/22/2020 SCW Impact LLC SMS Text 4/16/20-5/15/20 Reported to CC 6/8/2020 $ 69 05/28/2020 U.S. Bank Home Depot- EOC Surge Protectors - COVID-19 Reported to CC 6/8/2020 $ 825 05/28/2020 U.S. Bank Condor Elite - Washable Uniform - PD Reported to CC 6/8/2020 $ 16 05/28/2020 U.S. Bank Costco- COVID 19- Supplies Reported to CC 6/8/2020 $ 80 05/28/2020 U.S. Bank Smart n Final- Bleach & Spray Bottle - COVID -19 Reported to CC 6/8/2020 $ 498 05/28/2020 U.S. Bank Home Depot- RA791 Decon Supplies - COVID 19 Reported to CC 6/8/2020 $ 319 05/28/2020 U.S. Bank Home Depot- Cleaning Supplies -COVID-19 Reported to CC 6/8/2020 $ 13 05/28/2020 U.S. Bank Ralphs- Laundry Detergent-Wash Solid Uniforms-COVID19 Reported to CC 6/8/2020 $ 47 05/28/2020 U.S. Bank Trader Joes - Groceries for Seniors-COVID 19 Reported to CC 6/8/2020 $ 104 05/28/2020 U.S. Bank Amazon-Spray Bottles for Disinfectant Spray- COVID 19 Reported to CC 6/8/2020 $ 76 05/28/2020 U.S. Bank Ralphs - Groceries for Seniors-COVID19 Reported to CC 6/8/2020 $ 415 05/28/2020 U.S. Bank Home Depot- Build Parts for Disinfectant Sprayer - COVID 19 Reported to CC 6/8/2020 $ 986 05/28/2020 U.S. Bank Curvy Sense - Cloth Mask (200) -COVID 19 Reported to CC 6/8/2020 $ 23 05/28/2020 U.S. Bank Ralphs- Bleach- COVID 19 Reported to CC 6/8/2020 3,841$ 05/28/2020 U.S. Bank Condor Elite - Washable Uniforms - PD Reported to CC 6/8/2020 $ 890 05/28/2020 U.S. Bank Amazon- Infrared Forehead Thermometer- COVID-19 Reported to CC 6/8/2020 8$ 05/28/2020 U.S. Bank Ralphs- Soap -COVID 19 Reported to CC 6/8/2020 $ 493 05/28/2020 U.S. Bank Curvy Sense - Cloth Mask9 (100) COVID 19 Reported to CC 6/8/2020 $ 18 05/28/2020 U.S. Bank Home Depot- D7 Sprayer - COVID 19 Reported to CC 6/8/2020 $ 126 05/28/2020 U.S. Bank Costco- Soap & Hand Lotion- COVID-19 Reported to CC 6/8/2020 $ 26 05/28/2020 U.S. Bank Ralphs- Groceries for Seniors-COVID 19 Reported to CC 6/8/2020 $ 150 05/28/2020 U.S. Bank Zoom- Telecommunication Software P&B Dept Reported to CC 6/8/2020 $ 150 05/28/2020 U.S. Bank Zoom- Telecommunications Software - Rec Dept Reported to CC 6/8/2020 $ 127 05/28/2020 U.S. Bank Zoom- Telecommunication Software -FD Reported to CC 6/8/2020 $ 438 05/28/2020 U.S. Bank Amazon- Aluminum Multi Port Adapters - COVID-19 Reported to CC 6/8/2020 $ 150 05/28/2020 U.S. Bank Zoom- Meeting Software - PD Reported to CC 6/8/2020 $ 209 05/28/2020 U.S. Bank Amazon- EMeet Conference Speaker -CM Reported to CC 6/8/2020 $ 501 06/05/20 Life-Assist Inc Parallax Eyewear Reported to CC 7/8/20 $ 306 06/05/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/14/20 Reported to CC 7/8/20 1,675$ 06/05/20 Life-Assist Inc Latex Gloves Reported to CC 7/8/20 $ 835 06/05/20 Decon7 Systems, LLC Disinfectant Spray - COVID -19 Reported to CC 7/8/20 $ 126 06/05/20 Extreme Safety, Inc. Hydrogen Peroxide Reported to CC 7/8/20 $ 335 06/05/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/7/20 Reported to CC 7/8/20 1,132$ 06/05/20 Life-Assist Inc Latex Gloves & Disinfectant Wipes Reported to CC 7/8/20 $ 170 06/05/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/15/20 Reported to CC 7/8/20 $ 383 06/05/20 Life-Assist Inc Parallax Eyewear Reported to CC 7/8/20 $ 94 06/05/20 Life-Assist Inc Goggle Eyewear Reported to CC 7/8/20 $ 170 06/19/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/29/20 Reported to CC 7/8/20 $ 323 06/19/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/27/20 Reported to CC 7/8/20 $ 175 06/19/20 Dynamic Building Maintenance Additional Cleaning & Sanitize Police Dispatch May 2020 Reported to CC 7/8/20 $ 355 06/19/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/21/20 Reported to CC 7/8/20 $ 170 06/19/20 Language Network, Inc. Chinese Translation - COVID-19 Update 5/28/20 Reported to CC 7/8/20 $ 494 06/05/20 IntelesysOne City Council Meeting AV Setup 5/13/20 Reported to CC 7/8/20 $ 494 06/19/20 IntelesysOne City Council Meeting AV Setup 5/29/20 Reported to CC 7/8/20 $ 494 06/19/20 IntelesysOne City Council Meeting AV Setup 6/5/20 Reported to CC 7/8/20 $ 22 06/30/20 U.S. Bank Home Depot- D7 Sprayer Supplies Reported to CC 9/9/20 $ 10 06/30/20 U.S. Bank Smart n Final - Plastic Bags for D7 Sprayer Reported to CC 9/9/20 $ (174) 06/30/20 U.S. Bank Home Depot- Credit Reported to CC 9/9/20 $ 47 06/30/20 U.S. Bank Home Depot- D7 Sprayer Parts Reported to CC 9/9/20

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COVID-19 Expenses ATTACHMENT 1
$ (50) 06/30/20 U.S. Bank Harbor Freight- Credit-Diesel Pump Reported to CC 9/9/20 $ 106 06/30/20 U.S. Bank Amazon- Infrared Digital Thermometer Reported to CC 9/9/20 $ 45 06/30/20 U.S. Bank Ralphs-Senior Groceries Deliver Reported to CC 9/9/20 $ 534 06/30/20 U.S. Bank Amazon- Portable Speaker for Holding Meeting-CM Reported to CC 9/9/20 $ 106 06/30/20 U.S. Bank Amazon- Infrared Digital Thermometer Reported to CC 9/9/20 $ 76 06/30/20 U.S. Bank Ralphs-Senior Groceries Deliver Reported to CC 9/9/20 $ 14 06/30/20 U.S. Bank Amazon- Audio Cable for City Council Meeting Reported to CC 9/9/20 $ 521 06/30/20 U.S. Bank Home Depot- D7 Sprayer Parts Reported to CC 9/9/20 $ 246 06/30/20 U.S. Bank Grainger- D7 Sprayer Supplies Reported to CC 9/9/20 $ (50) 06/30/20 U.S. Bank Harbor Freight- Credit Diesel Barrel Pump Reported to CC 9/9/20 $ 220 06/30/20 U.S. Bank Home Depot- Compressor & Goggles Reported to CC 9/9/20 $ (250) 06/30/20 U.S. Bank Amazon- Credit Reported to CC 9/9/20 7$ 06/30/20 U.S. Bank Target- D7 Sprayer Supplies Reported to CC 9/9/20 $ 205 06/30/20 U.S. Bank Harbor Freight- 4 Diesel Barrel Pumps Reported to CC 9/9/20 $ (33) 06/30/20 U.S. Bank Harbor Freight- Credit D7 Sprayer Reported to CC 9/9/20 $ 931 06/30/20 U.S. Bank Curvy Sense - 200 Face Masks for Seniors Reported to CC 9/9/20 $ 47 06/30/20 U.S. Bank Ralphs-Senior Groceries Deliver Reported to CC 9/9/20 $ 108 06/30/20 U.S. Bank Grainger - D7 Sprayer Parts Reported to CC 9/9/20 $ 62 06/30/20 U.S. Bank Walgreens- Senior Groceries Deliver Reported to CC 9/9/20 8$ 06/30/20 U.S. Bank Smart n Final - Measuring Cups & Spoon for D7 Sprayer Reported to CC 9/9/20 1,874$ 06/30/20 U.S. Bank Sky Blueprint & Supplies- Signs Reported to CC 9/9/20 $ 129 06/30/20 U.S. Bank Grainger - D7 Sprayer Supplies Reported to CC 9/9/20 $ 12 06/30/20 U.S. Bank Amazon- Audio Cable for City Council Meeting Reported to CC 9/9/20 $ 28 06/30/20 U.S. Bank Ganahl- D7 Sprayer Parts Reported to CC 9/9/20 $ 83 06/30/20 U.S. Bank Walgreens- Senior Groceries Deliver Reported to CC 9/9/20 $ 170 06/30/20 U.S. Bank Home Depot- D7 Sprayer Supplies Reported to CC 9/9/20 $ 48 06/30/20 U.S. Bank Harbor Freight- D7 Sprayer Reported to CC 9/9/20 $ 15 06/30/20 U.S. Bank Smart n Final - D7 Sprayer Supplies Reported to CC 9/9/20 $ 26 06/30/20 U.S. Bank Amazon- Audio Cable for City Council Meeting Reported to CC 9/9/20 $ 60 06/30/20 AT&T Mobility Mobile Hotspots Service May 2020 (Uniform) Reported to CC 9/9/20 $ 70 06/30/20 AT&T Mobility Mobile Hotspots Service May 2020 (Non- Uniform) Reported to CC 9/9/20 $ 60 06/30/20 AT&T Mobility Mobile Hotspots Service June 2020 (Uniform) Reported to CC 9/9/20 $ 70 06/30/20 AT&T Mobility Mobile Hotspots Service June 2020 (Non- Uniform) Reported to CC 9/9/20 $ 125 06/30/20 City Employee COVID-19 Test Reimbursement Reported to CC 9/9/20 $ 170 06/30/20 Language Network, Inc. Chinese Translation-COVID-19 Updates Reported to CC 9/9/20 $ 170 06/30/20 Language Network, Inc. Chinese Translation-COVID-19 Updates Reported to CC 9/9/20 $ 135 06/30/20 Language Network, Inc. Chinese Translation-COVID-19 Updates Reported to CC 9/9/20 $ 175 06/30/20 Language Network, Inc. Chinese Translation - COVID -19 Update Reported to CC 9/9/20 $ 170 06/30/20 Language Network, Inc. Chinese Translation - COVID -19 Update 6/30/20 Reported to CC 9/9/20 $ 59 06/30/20 SCW Impact LLC COVID - 19 (7,340 Texts Sent & Received) 5/16-6/15/20 Reported to CC 9/9/20 $ 88 06/30/20 U.S. Bank Practicon-Disposable Keyboard Sleeves Reported to CC 9/9/20 $ 29 06/30/20 U.S. Bank Ralphs- Groceries for Senior Reported to CC 9/9/20 $ 57 06/30/20 U.S. Bank Amazon- Hand Sanitizer- Various Locations Reported to CC 9/9/20 $ 210 06/30/20 U.S. Bank Amazon- 4 Outdoor Umbrellas in Front of City Hall - Line Reported to CC 9/9/20 $ 471 06/30/20 U.S. Bank Sky Blue Prints- City Hall Floor Decal for COVID 19 Reported to CC 9/9/20 $ 30 06/30/20 U.S. Bank Ralph- Groceries for Seniors Reported to CC 9/9/20 $ 74 06/30/20 U.S. Bank Amazon- Hand Sanitizer Dispenser - Various Locations Reported to CC 9/9/20 $ 41 06/30/20 U.S. Bank Ralph-- Groceries for Senior Reported to CC 9/9/20 $ 112 06/30/20 U.S. Bank Amazon- Hand Sanitizer- Various Locations Reported to CC 9/9/20 $ 87 06/30/20 U.S. Bank Ace Hardware- Parts for Covid 19 D7 Sprayer Reported to CC 9/9/20 $ 468 06/30/20 U.S. Bank Amazon- Sneeze Guard- Library Reported to CC 9/9/20 $ 42 06/30/20 U.S. Bank Amazon- Face Shields- Library Reported to CC 9/9/20 $ 759 06/30/20 U.S. Bank Shop Pop Displays- Counter Barrier Shields- City Office Reported to CC 9/9/20 $ 254 06/30/20 U.S. Bank Galls- 10 Spit Shields Reported to CC 9/9/20 $ 49 06/30/20 U.S. Bank Amazon- Hand Sanitizer - Various Locations Reported to CC 9/9/20 $ 36 06/30/20 U.S. Bank Ralphs-Groceries for Senior Reported to CC 9/9/20

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COVID-19 Expenses ATTACHMENT 1
$ 32 06/30/20 U.S. Bank Amazon -Face Mask-Library Reported to CC 9/9/20 $ 580 06/30/20 U.S. Bank Amazon- 2 Hand Sanitizer Dispenser Stand - Various LocationsReported to CC 9/9/20 $ 1,699 06/30/20 U.S. Bank Shop Display -8 Ceiling Hanging Sneeze Guard Shield - City HallReported to CC 9/9/20 $ 28 06/30/20 U.S. Bank Target- Groceries for Senior Reported to CC 9/9/20 $ 208 06/30/20 U.S. Bank Amazon- Hand Sanitizer Dispenser Floor Stand Various Locations Reported to CC 9/9/20 $ 436 06/30/20 U.S. Bank Amazon- 2 Hand Sanitizer Dispenser - Various Locations Reported to CC 9/9/20 $ 542 06/30/20 Vital Medical Service, LLC Medical Clearance - Pre Booking - COVID -19 Reported to CC 9/9/20 $ 494 06/30/20 IntelesysOne IT Set Up Council Meeting -6/10/20 Reported to CC 9/9/20 $ 494 06/30/20 IntelesysOne City Council Meeting Set-Up 6/26/20 - COVID -19 Reported to CC 9/9/20 $ 127 06/30/20 U.S. Bank Zoom- Communication Software-I.McDermott Reported to CC 9/9/20 $ 170 7/15/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 7/2/20 Reported to CC 9/9/20 $ 494 7/15/2020 IntelesysOne City Council Meeting Set-Up 7/8/20 - COVID -19 Reported to CC 9/9/20 $ 195 7/31/2020 City Employee Reimbursement-COVID Test Reported to CC 9/9/20 $ (26) 4/2/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (76) 4/20/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (192) 5/7/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (76) 5/18/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (36) 6/1/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (29) 6/17/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (69) 6/3/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 $ (30) 6/24/2020 Refund Walgreens- Senior Groceries Delivery Reported to CC 10/14/20 4,365$ 6/30/2020 Traffic Management Inc. Street Community Message Board Rentals Reported to CC 10/14/20 $ 694 6/30/2020 Decon7 Systems, LLC Disinfectant Spray - COVID -19 Reported to CC 10/14/20 $ 227 6/30/2020 Language Network, INC Chinese Translation - COVID -19 Update 6-25-20 Reported to CC 10/14/20 $ 175 6/30/2020 Dynamic Building Maintenance Sanitization Police Dispatch June 2020 Reported to CC 10/14/20 $ 333 6/30/2020 Language Network, INC Chinese Translation - COVID -19 Update 6-19-20 Reported to CC 10/14/20 $ 88 6/30/2020 U.S. Bank Amazon- Hand Sanitizer Reported to CC 10/14/20 $ 38 6/30/2020 U.S. Bank Ralphs-Groceries-Senior Reported to CC 10/14/20 $ 786 6/30/2020 U.S. Bank Curvy Sense - 200 Cloth Mask for Resident/Employees Reported to CC 10/14/20 $ 393 6/30/2020 U.S. Bank Curvy Sense -100 Cloth Mask for Resident/Employees Reported to CC 10/14/20 8,929$ 5/22/2020 Richards Watson & Gershon Legal Services-March 2020 Reported to CC 10/14/20 3,817$ 6/30/2020 Richards Watson & Gershon Legal Services-April 2020 Reported to CC 10/14/20 $ 950 6/30/2020 Richards Watson & Gershon Legal Services-May 2020 Reported to CC 10/14/20 $ 150 6/30/2020 Richards Watson & Gershon Legal Services-June 2020 Reported to CC 10/14/20 $ 125 9/25/2020 Richards Watson & Gershon Legal Services-July 2020 Reported to CC 10/14/20 3,911$ 8/14/2020 IntelesysOne San Marino Center Wireless Internet Upgrade Reported to CC 10/14/20 $ (257) 7/14/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ (62) 7/16/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ 170 8/14/2020 Language Network, Inc. Chinese Translation - COVID -19 Update Business Closures Reported to CC 10/14/20 $ 43 8/14/2020 SCW Impact LLC COVID - 19 Text Service 6/16-7/15/20 Reported to CC 10/14/20 $ 170 8/14/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 7/9/20 Reported to CC 10/14/20 $ 242 8/14/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 7/16/20 Reported to CC 10/14/20 $ 170 8/14/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 7/23/20 Reported to CC 10/14/20 $ 471 8/14/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 7/27/20 Reported to CC 10/14/20 $ 175 8/14/2020 Dynamic Building Maintenance Sanitization Police Dispatch July 2020 Reported to CC 10/14/20 $ 595 8/14/2020 Life-Assist Inc COVID - 19 Supplies Reported to CC 10/14/20 $ 91 8/14/2020 Office Depot Disinfecting Wipes Reported to CC 10/14/20 $ 161 8/14/2020 U.S. Bank Amazon- Hand Sanitizer Reported to CC 10/14/20 $ 38 8/14/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 10/14/20 $ 153 8/14/2020 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 10/14/20 $ 66 8/14/2020 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 10/14/20 $ 49 8/14/2020 U.S. Bank Grainger-Respirator Filters Reported to CC 10/14/20 1,504$ 8/14/2020 U.S. Bank Sky Blueprint-COVID Signage-Lacy Park Reported to CC 10/14/20 $ 62 8/14/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 10/14/20 $ 511 8/14/2020 U.S. Bank Grainger-Full Face Respirator Reported to CC 10/14/20 $ 125 8/14/2020 U.S. Bank Amazon-Thermometers-Recreation Department Reported to CC 10/14/20

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COVID-19 Expenses ATTACHMENT 1
$ 82 8/14/2020 U.S. Bank Amazon- Hand Sanitizer Reported to CC 10/14/20 $ 201 8/14/2020 U.S. Bank Amazon- 5 Hand Sanitizer Dispensers Reported to CC 10/14/20 2,380$ 8/14/2020 U.S. Bank Andy Gump-Handwashing Stations-Camp Lacy Reported to CC 10/14/20 $ (53) 8/10/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ 30 8/28/2020 IntelesysOne San Marino Center Wireless Internet Upgrade Reported to CC 10/14/20 $ 887 8/28/2020 Life-Assist Inc Face Masks Reported to CC 10/14/20 $ 170 8/28/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 8/6/20 Reported to CC 10/14/20 $ 60 8/28/2020 AT&T Mobility Mobile Hotspots Service July 2020 (Uniform) Reported to CC 10/14/20 $ 70 8/28/2020 AT&T Mobility Mobile Hotspots Service July 2020 (Non- Uniform) Reported to CC 10/14/20 $ 291 8/28/2020 Life-Assist Inc Isolation Gowns Reported to CC 10/14/20 $ (164) 8/19/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 17,113$ 8/31/2020 EDD 2nd Quarter 2020 Unemployment Payment due to COVID-19 Reported to CC 10/14/20 $ 52 9/11/2020 SCW Impact LLC COVID - 19 Text Service 7/16-8/15/20 Reported to CC 10/14/20 $ 960 9/11/2020 Dr. Detail P.H,D Sanitize Interiors of Police Vehicles May 2020 Reported to CC 10/14/20 $ 175 9/11/2020 Dynamic Building Maintenance Sanitization Police Dispatch August 2020 Reported to CC 10/14/20 $ 170 9/11/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 8/27/20 Reported to CC 10/14/20 2,675$ 9/11/2020 Dr. Detail P.H,D Sanitize Interiors of Police Vehicles May 2020 Reported to CC 10/14/20 $ 170 9/11/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 8/13/20 Reported to CC 10/14/20 $ (28) 9/8/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ 70 9/25/2020 AT&T Mobility Mobile Hotspots Service August 2020 (Non- Uniform) Reported to CC 10/14/20 $ 13 9/25/2020 Petty Cash Petty Cash Reimbursement-COVID Preschool Supplies Reported to CC 10/14/20 $ 253 9/25/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 9/10/20 Reported to CC 10/14/20 $ 46 9/25/2020 SCW Impact LLC COVID - 19 Text Service 8/16-9/15/20 Reported to CC 10/14/20 $ 37 9/25/2020 Petty Cash Petty Cash Reimbursement-Senior Shopping Mileage Reported to CC 10/14/20 $ 270 9/25/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 9/3/20 Reported to CC 10/14/20 $ 60 9/25/2020 AT&T Mobility Mobile Hotspots Service August 2020 (Uniform) Reported to CC 10/14/20 $ 70 9/25/2020 Office Depot Gloves & Hand Sanitizer-Preschool Reported to CC 10/14/20 $ (48) 9/16/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ (145) 9/21/2020 Refund Senior Groceries Delivery Reported to CC 10/14/20 $ 125 10/23/2020 Richards Watson & Gershon Legal Services-August 2020 Reported to CC 11/18/20 $ 40 9/30/2020 U.S. Bank Zoom- Communication Software-City Manager's Office Reported to CC 11/18/20 $ 413 9/30/2020 U.S. Bank SkyBlue Print-COVID-19 Signage for Lacy Park Reported to CC 11/18/20 $ 83 9/30/2020 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 11/18/20 $ 53 9/30/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 289 9/30/2020 U.S. Bank Amazon-Tables, Chairs & Umbrella for Outdoor Break Area Reported to CC 11/18/20 $ 267 9/30/2020 U.S. Bank Amazon-Tables, Chairs & Umbrella for Outdoor Break Area Reported to CC 11/18/20 $ 712 9/30/2020 U.S. Bank Amazon-Projector for City Council Meetings Reported to CC 11/18/20 $ 99 9/30/2020 U.S. Bank SkyBlue Print-COVID-19 Signage for Lacy Park Reported to CC 11/18/20 $ 920 9/30/2020 U.S. Bank Amazon-Tables, Chairs & Umbrella for Outdoor Break Area Reported to CC 11/18/20 $ 22 9/30/2020 U.S. Bank Vons- Senior Groceries Delivery Reported to CC 11/18/20 $ 30 9/30/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 218 9/30/2020 U.S. Bank SkyBlue Print-COVID-19 Signage for City Hall Reported to CC 11/18/20 $ 50 9/30/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 30 9/30/2020 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 11/18/20 $ 277 9/30/2020 U.S. Bank Amazon-Tables, Chairs & Umbrella for Outdoor Break Area Reported to CC 11/18/20 $ (54) 9/28/2020 Refund Senior Groceries Delivery Reported to CC 11/18/20 $ 70 9/30/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 205 10/9/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 9/24/20 Reported to CC 11/18/20 $ 170 10/9/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 9/17/20 Reported to CC 11/18/20 $ 175 10/9/2020 Dynamic Building Maintenance Sanitization Police Dispatch September 2020 Reported to CC 11/18/20 $ 60 10/23/2020 AT&T Mobility Mobile Hotspots Service September 2020 (Uniform) Reported to CC 11/18/20 $ 170 10/23/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 10/1/20 Reported to CC 11/18/20 $ 100 10/23/2020 Office Depot Disinfecting Wipes-Community Services Department Reported to CC 11/18/20 $ 170 10/23/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 10/8/20 Reported to CC 11/18/20 $ 170 10/23/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 10/2/20 Reported to CC 11/18/20 $ 120 10/23/2020 Grainger D7 Sprayer Nozzle Reported to CC 11/18/20

Page 187 of 471 ends

COVID-19 Expenses ATTACHMENT 1
$ 849 10/23/2020 Decon7 Systems, LLC Disinfectant Spray - COVID -19 Reported to CC 11/18/20 $ 70 10/23/2020 AT&T Mobility Mobile Hotspots Service- September 2020 (Non- Uniform) Reported to CC 11/18/20 $ 70 10/29/2020 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 11/18/20 $ 48 10/29/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 90 10/29/2020 U.S. Bank Amazon-2 Thermometers-Community Services Department Reported to CC 11/18/20 $ 75 10/29/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 28 10/29/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 31 10/29/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 11/18/20 $ 38 11/6/2020 SCW Impact LLC COVID - 19 Text Service 9/16-10/15/20 Reported to CC 12/9/20 $ 195 11/6/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 10/15/20 Reported to CC 12/9/20 $ (70) 11/9/2020 Refund Senior Groceries Delivery Reported to CC 12/9/20 $ 72 11/20/2020 Office Depot Hand Sanitizer Reported to CC 12/9/20 $ 175 11/20/2020 Dynamic Building Maintenance Sanitization Police Dispatch October 2020 Reported to CC 12/9/20 $ 207 11/20/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 10/29/20 Reported to CC 12/9/20 $ 70 11/20/2020 AT&T Mobility Mobile Hotspots Service- October 2020 (Non- Uniform) Reported to CC 12/9/20 $ 60 11/20/2020 AT&T Mobility Mobile Hotspots Service October 2020 (Uniform) Reported to CC 12/9/20 $ 177 11/20/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 10/22/20 Reported to CC 12/9/20 $ 75 12/18/2020 Richards Watson & Gershon Legal Services-October 2020 Reported to CC 1/13/21 $ 225 12/30/2020 Richards Watson & Gershon Legal Services-November 2020 Reported to CC 1/13/21 $ 200 12/4/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 11/12/20 Reported to CC 1/13/21 $ 170 12/4/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 11/5/20 Reported to CC 1/13/21 $ 41 12/2/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 1/13/21 $ 461 12/2/2020 U.S. Bank Home Depot-D7 Sprayer Parts Reported to CC 1/13/21 8$ 12/2/2020 U.S. Bank Smart N Final-D7 Sprayer Parts Reported to CC 1/13/21 $ 14 12/2/2020 U.S. Bank Amazon-Face Shields Reported to CC 1/13/21 $ 159 12/2/2020 U.S. Bank SkyBlue Print-COVID-19 Signage for Lacy Park Reported to CC 1/13/21 $ 140 12/2/2020 U.S. Bank Home Depot-D7 Sprayer Parts Reported to CC 1/13/21 $ 10 12/2/2020 U.S. Bank Home Depot-D7 Sprayer Parts Reported to CC 1/13/21 $ 208 12/2/2020 U.S. Bank SkyBlue Print-COVID-19 Signage for Lacy Park Reported to CC 1/13/21 $ 54 12/2/2020 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 1/13/21 $ (94) 12/2/2020 U.S. Bank Home Depot-D7 Sprayer Parts Credit Reported to CC 1/13/21 $ 135 12/18/2020 Language Network, Inc. Chinese Translation - COVID -19 Video Update-Dr. Anvekar Reported to CC 1/13/21 $ 209 12/18/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 11/23/20 Reported to CC 1/13/21 $ 125 12/18/2020 Fatcat Translation Services Chinese Translation - COVID -19 Update 12/10/20 Reported to CC 1/13/21 $ 75 12/18/2020 Fatcat Translation Services Chinese Translation - COVID -19 Update 12/5/20 Reported to CC 1/13/21 $ 45 12/18/2020 SCW Impact LLC COVID - 19 Text Service 10/16-11/15/20 Reported to CC 1/13/21 $ 42 12/18/2020 Office Depot Disinfecting Wipes Reported to CC 1/13/21 $ 40 12/18/2020 Fatcat Translation Services Chinese Translation - COVID -19 Update 11/30/20 Reported to CC 1/13/21 $ 75 12/18/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 11/25/20 Reported to CC 1/13/21 $ 820 12/18/2020 IntelesysOne Webcams for Staff (15) Reported to CC 1/13/21 $ 414 12/18/2020 Language Network, Inc. Chinese Translation - COVID -19 Update 11/19/20 Reported to CC 1/13/21 $ 58 12/18/2020 Fatcat Translation Services Chinese Translation - COVID -19 Update 12/3/20 Reported to CC 1/13/21 $ 396 12/18/2020 Office Depot Sanitizer & Disinfecting Wipes Reported to CC 1/13/21 3,600$ 12/18/2020 Vital Medical Service 30 COVID-19 Rapid Tests Reported to CC 1/13/21 $ 40 12/18/2020 Fatcat Translation Services Chinese Translation - COVID -19 Key Facts & Resources Reported to CC 1/13/21 $ (166) 12/10/2020 Refund Senior Groceries Delivery Reported to CC 1/13/21 $ 205 12/22/2020 U.S. Bank Amazon-Council Meeting Cables Reported to CC 1/13/21 $ 960 12/22/2020 U.S. Bank Exer Urgent Care - Covid Test (4) Reported to CC 1/13/21 $ (209) 12/22/2020 U.S. Bank Amazon-Council Meeting Cables Credit Reported to CC 1/13/21 $ 27 12/22/2020 U.S. Bank Amazon-3 Layer Face Masks Reported to CC 1/13/21 9$ 12/22/2020 U.S. Bank Ralphs-Disinfection Wipes Reported to CC 1/13/21 9$ 12/22/2020 U.S. Bank Ralphs-Disinfection Wipes Reported to CC 1/13/21 $ 221 12/22/2020 U.S. Bank Shop Pop Displays- Hanging Sneeze Guard Shield Reported to CC 1/13/21 $ 108 12/22/2020 U.S. Bank Walgreens- Call Center Pick Up Prescription Reported to CC 1/13/21 $ 66 12/22/2020 U.S. Bank Walgreens- Call Center Pick Up Prescription Reported to CC 1/13/21 $ (26) 12/22/2020 U.S. Bank Amazon-Council Meeting Cables Credit Reported to CC 1/13/21

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COVID-19 Expenses ATTACHMENT 1
$ 261 12/22/2020 U.S. Bank Amazon-Council Meeting Cables Reported to CC 1/13/21 $ 70 12/30/2020 AT&T Mobility Mobile Hotspots Service- November 2020 (Non- Uniform) Reported to CC 1/13/21 $ 60 12/30/2020 AT&T Mobility Mobile Hotspots Service November 2020 (Uniform) Reported to CC 1/13/21 $ 67 12/30/2020 Fatcat Translation Services Chinese Translation - COVID -19 Update 12/17/20 Reported to CC 1/13/21 $ 90 1/15/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 1/7/21 Reported to CC 2/10/21 $ 2,806 1/15/2021 Life-Assist Inc COVID-19 Supplies Reported to CC 2/10/21 $ 72 1/15/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 12/29/20 Reported to CC 2/10/21 $ 553 1/15/2021 Life-Assist Inc COVID-19 Supplies Reported to CC 2/10/21 $ 93 1/15/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 12/22/20 Reported to CC 2/10/21 $ 219 1/15/2021 Life-Assist Inc COVID-19 Supplies Reported to CC 2/10/21 $ 16 1/21/2021 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 2/10/21 $ 493 1/21/2021 U.S. Bank Curvy Sense - Cloth Mask (200) -COVID 19 Reported to CC 2/10/21 $ 55 1/21/2021 U.S. Bank Ralphs-Senior Groceries Delivery Reported to CC 2/10/21 $ 159 1/21/2021 U.S. Bank SkyBlue Print-COVID-19 Signage for City Hall Reported to CC 2/10/21 $ 178 1/21/2021 U.S. Bank Amazon-Hand Sanitizer for Holiday Cheer Package Reported to CC 2/10/21 $ 111 1/21/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 2/10/21 $ 40 1/21/2021 U.S. Bank Staples-Webcams for Staff (2) Reported to CC 2/10/21 $ 751 1/21/2021 U.S. Bank SkyBlue Print-COVID-19 Signage for City Hall Reported to CC 2/10/21 $ 3 1/21/2021 U.S. Bank Parking Concept-Parking Reimbursement to pick-up COVID Tests Reported to CC 2/10/21 $ 87 1/21/2021 U.S. Bank Amazon-Face Masks for Holiday Cheer Package Reported to CC 2/10/21 $ 22 1/21/2021 U.S. Bank Amazon-Disposable Masks for Staff Reported to CC 2/10/21 $ 1,511 1/21/2021 U.S. Bank Shop Pop Displays- Sneeze Guards & Floor Vinyl Barrier Reported to CC 2/10/21 $ (51) 1/14/2021 Refund Senior Groceries Delivery Reported to CC 2/10/21 $ 265 1/29/2021 Praxair Distribution, Inc. Oxygen for COVID-19 Patients Reported to CC 2/10/21 $ 62 1/29/2021 CA Department of Taxes Sales Tax on Out of State COVID-19 Purchases Oct-Dec 2020 Reported to CC 2/10/21 $ 60 1/29/2021 AT&T Mobility Mobile Hotspots Service - December 2020 (Uniform) Reported to CC 2/10/21 $ 862 1/29/2021 IntelesysOne Temporary PC Move for Community Services Department Reported to CC 2/10/21 $ 439 1/29/2021 IntelesysOne City Council Meeting Set-Up 1/13/21 - COVID -19 Reported to CC 2/10/21 $ 131 1/29/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 1/21/21 Reported to CC 2/10/21 $ 70 1/29/2021 AT&T Mobility Mobile Hotspots Service- December 2020 (Non- Uniform) Reported to CC 2/10/21 $ 275 2/26/2021 Richards Watson & Gershon Legal Services-December 2020 Reported to CC 3/10/21 $ 60 2/12/2021 AT&T Mobility Mobile Hotspots Service - January 2021 (Uniform) Reported to CC 3/10/21 $ 187 2/12/2021 Life-Assist Inc COVID-19 Supplies Reported to CC 3/10/21 $ 307 2/12/2021 IntelesysOne Webcams for PD (7) Reported to CC 3/10/21 $ 70 2/12/2021 AT&T Mobility Mobile Hotspots Service- January 2021 (Non- Uniform) Reported to CC 3/10/21 $ 141 2/12/2021 Life-Assist Inc COVID-19 Supplies Reported to CC 3/10/21 $ 150 2/12/2021 City Employee Reimbursement-COVID Test Reported to CC 3/10/21 $ 145 2/12/2021 City Employee Reimbursement-COVID Test Reported to CC 3/10/21 $ 191 2/12/2021 Language Network, Inc. Chinese Translation - COVID -19 Update 1/19/21 Reported to CC 3/10/21 $ 280 2/12/2021 Life-Assist Inc COVID-19 Supplies Reported to CC 3/10/21 $ 217 2/12/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 1/28/21 Reported to CC 3/10/21 $ 925 2/12/2021 Zoll Medical Corporation COVID-19 Supplies Reported to CC 3/10/21 $ 18 2/12/2021 Angie Padilla Reimbursement-Mileage for Senior Grocery Delivery Reported to CC 3/10/21 $ 90 2/26/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 2/18/21 Reported to CC 3/10/21 $ 49 2/26/2021 SCW Impact LLC COVID - 19 Text Service 1/16-2/15/21 Reported to CC 3/10/21 $ 295 2/26/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 2/11/21 Reported to CC 3/10/21 $ 134 3/3/2021 U.S. Bank Amazon-3 Webcams Reported to CC 4/14/21 $ 51 3/3/2021 U.S. Bank Trader Joes - Groceries for Seniors-COVID 19 Reported to CC 4/14/21 $ 88 3/3/2021 U.S. Bank Amazon-2 Webcams Reported to CC 4/14/21 $ 593 3/3/2021 U.S. Bank Sky Blueprint & Supplies- COVID-19 Signs Reported to CC 4/14/21 $ 44 3/3/2021 U.S. Bank Amazon-1 Webcam Reported to CC 4/14/21 $ 204 3/12/2021 Language Network, Inc. Chinese Translation - COVID -19 Update 2/25/21 Reported to CC 4/14/21 1,283$ 3/12/2021 IntelesysOne Audio Upgrade-San Marino Center Reported to CC 4/14/21 $ 103 3/12/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 3/4/21 Reported to CC 4/14/21 $ (122) 3/15/2021 Refund Senior Groceries Delivery Reported to CC 4/14/21 $ 32 3/23/2021 U.S. Bank Staples-1 Webcam Reported to CC 4/14/21

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COVID-19 Expenses ATTACHMENT 1
$ 136 3/23/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 4/14/21 $ 64 3/23/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 4/14/21 $ 25 3/23/2021 U.S. Bank Guitar Center-Council Meeting Supplies Reported to CC 4/14/21 $ 367 3/26/2021 Language Network, Inc. Chinese Translation - COVID -19 Update 3/11/21 Reported to CC 4/14/21 $ 16 3/26/2021 IntelesysOne San Marino Center AV Splitter Reported to CC 4/14/21 $ 70 3/26/2021 AT&T Mobility Mobile Hotspots Service- February 2021 (Non- Uniform) Reported to CC 4/14/21 $ 371 3/26/2021 Praxair Distribution, Inc. Oxygen for COVID-19 Patients Reported to CC 4/14/21 $ 86 3/26/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 1/14/21 Reported to CC 4/14/21 $ 105 3/26/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 3/18/21 Reported to CC 4/14/21 $ 60 3/26/2021 AT&T Mobility Mobile Hotspots Service - February 2021 (Uniform) Reported to CC 4/14/21 $ 67 3/26/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 3/15/21 Reported to CC 4/14/21 $ 86 4/9/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 3/25/21 Reported to CC 5/12/21 $ 116 4/9/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 4/1/21 Reported to CC 5/12/21 $ 216 4/23/2021 Imagen, Inc. COVID-19 Vaccinated Wristbands Reported to CC 5/12/21 $ 70 4/23/2021 AT&T Mobility Mobile Hotspots Service- March 2021 (Non- Uniform) Reported to CC 5/12/21 $ 122 4/23/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 3/18/21 Reported to CC 5/12/21 $ 60 4/23/2021 AT&T Mobility Mobile Hotspots Service - March 2021 (Uniform) Reported to CC 5/12/21 6$ 4/23/2021 Recreation Petty Cash Reimbursement-Mileage for Senior Grocery Delivery Reported to CC 5/12/21 $ 82 4/23/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 3/18/21 Reported to CC 5/12/21 $ 25 4/23/2021 Recreation Petty Cash Preschool Disinfectant Supplies Reported to CC 5/12/21 $ 25 4/23/2021 Recreation Petty Cash Preschool Disinfectant Supplies Reported to CC 5/12/21 5$ 4/23/2021 Recreation Petty Cash Reimbursement-Mileage for Senior Grocery Delivery Reported to CC 5/12/21 $ 157 5/3/2021 U.S. Bank Zoom- Telecommunication Software Program-P.Chung Reported to CC 6/9/21 $ 201 5/3/2021 U.S. Bank Fisher Scientific-Vaccine Equipment Reported to CC 6/9/21 $ 107 5/3/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 6/9/21 $ 52 5/3/2021 U.S. Bank Home Depot-Batteries for Council Meeting Microphones Reported to CC 6/9/21 $ 101 5/3/2021 U.S. Bank Costco-Batteries for Council Meeting Microphones Reported to CC 6/9/21 $ 21 5/3/2021 U.S. Bank Costco-Batteries for Council Meeting Microphones Reported to CC 6/9/21 $ 15 5/3/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 6/9/21 $ 315 5/3/2021 U.S. Bank Amazon-Hand Sanitizing Wipes Reported to CC 6/9/21 $ 157 5/3/2021 U.S. Bank Zoom- Telecommunication Software Program-A. Fowler Reported to CC 6/9/21 $ 72 5/3/2021 U.S. Bank Amazon-Lysol for Police Department Reported to CC 6/9/21 $ 94 5/7/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 4/22/21 Reported to CC 6/9/21 $ 69 5/7/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 4/29/21 Reported to CC 6/9/21 $ 91 5/21/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 5/6/21 Reported to CC 6/9/21 5,515$ 5/21/2021 Allstar Fire Equipment Boots (17) Reported to CC 6/9/21 $ 76 5/21/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 5/13/21 Reported to CC 6/9/21 $ 70 5/21/2021 AT&T Mobility Mobile Hotspots Service- April 2021 (Non- Uniform) Reported to CC 6/9/21 $ 60 5/21/2021 AT&T Mobility Mobile Hotspots Service - April 2021 (Uniform) Reported to CC 6/9/21 1,256$ 6/4/2021 Life-Assist Inc COVID-19 Supplies Reported to CC 7/14/21 $ 115 6/4/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 5/20/21 Reported to CC 7/14/21 $ 107 6/10/2021 U.S. Bank Amazon-Disinfecting Wipes Reported to CC 7/14/21 $ 108 6/10/2021 U.S. Bank Amazon-Disinfecting Spray Reported to CC 7/14/21 $ 157 6/10/2021 U.S. Bank Zoom- Telecommunication Software Program-A. Padilla Reported to CC 7/14/21 $ 157 6/10/2021 U.S. Bank Zoom- Telecommunication Software Program-J. Incontro Reported to CC 7/14/21 $ 157 6/10/2021 U.S. Bank Zoom- Telecommunication Software Program-A. Cervantes Reported to CC 7/14/21 $ 53 6/10/2021 U.S. Bank Antrims Lock & Key - Keys for Detective's Offices Reported to CC 7/14/21 $ 136 6/10/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 7/14/21 $ 134 6/10/2021 U.S. Bank Zoom- Telecommunication Software Program-M. Rueda Reported to CC 7/14/21 $ 110 6/10/2021 U.S. Bank Costco-Fridge for COVID-19 Vaccine Reported to CC 7/14/21 $ 134 6/10/2021 U.S. Bank Zoom- Telecommunication Software Program-S. Pilch Reported to CC 7/14/21 $ 49 6/10/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 7/14/21 $ 138 6/18/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 5/27/21 Reported to CC 7/14/21 $ 70 6/18/2021 AT&T Mobility Mobile Hotspots Service- May 2021 (Non- Uniform) Reported to CC 7/14/21 $ 60 6/18/2021 AT&T Mobility Mobile Hotspots Service - May 2021 (Uniform) Reported to CC 7/14/21 $ 90 6/18/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 6/3/21 Reported to CC 7/14/21

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COVID-19 Expenses ATTACHMENT 1
$ 52 6/18/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 6/10/21 Reported to CC 7/14/21 $ 567 6/28/2021 U.S. Bank Pop Shop-Sneeze Guard-PD Reported to CC 7/14/21 $ 128 6/28/2021 U.S. Bank Amazon-Patio Umbrella-Library Reported to CC 7/14/21 $ 774 6/28/2021 U.S. Bank Amazon-Card Tables-Recreation Reported to CC 7/14/21 $ 548 6/28/2021 U.S. Bank Amazon-Floor Standing Sneeze Guards (4) Reported to CC 7/14/21 $ 756 6/28/2021 U.S. Bank Amazon-UV Light Sanitizer Reported to CC 7/14/21 $ 39 6/28/2021 U.S. Bank Amazon-Face Shields Reported to CC 7/14/21 $ 162 6/28/2021 U.S. Bank Staples-Ink for Printer Room #4 Reported to CC 7/14/21 $ 110 6/28/2021 U.S. Bank Guitar Center-City Council Microphone Reported to CC 7/14/21 $ 854 6/28/2021 U.S. Bank Amazon-EZ Pop Ups (2) Reported to CC 7/14/21 $ 175 6/28/2021 U.S. Bank Amazon-Hanging Sneeze Guards (2) Reported to CC 7/14/21 $ 386 6/30/2021 Sky Blueprint & Supplies Mask Signs Reported to CC 9/8/21 $ 86 6/30/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 6/24/21 Reported to CC 9/8/21 $ 1,275 6/30/2021 IntelesysOne Move PD & Code Enforcement Computer Stations Out of Library Reported to CC 9/8/21 $ 902 6/30/2021 Life-Assist Inc COVID-19 Supplies (Gloves & N95 Masks) Reported to CC 9/8/21 $ 106 6/30/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 6/17/21 Reported to CC 9/8/21 $ (270) 6/30/2021 Refund Senior Groceries Delivery Reported to CC 9/8/21 $ 60 6/30/2021 AT&T Mobility Mobile Hotspots Service - June 2021 (Uniform) Reported to CC 9/8/21 $ 70 6/30/2021 AT&T Mobility Mobile Hotspots Service- June 2021 (Non- Uniform) Reported to CC 9/8/21 $ 24 6/30/2021 U.S. Bank Costco-Supplies Reported to CC 9/8/21 $ 276 6/30/2021 U.S. Bank Sky Blueprint & Supplies-COVID Signs Reported to CC 9/8/21 $ 8 6/30/2021 U.S. Bank Amazon-Masks Reported to CC 9/8/21 $ 338 6/30/2021 IntelesysOne Move Accounting Manager's Computer Back to Finance Office Reported to CC 9/8/21 $ 134 6/30/2021 U.S. Bank Zoom Membership-Library Reported to CC 9/8/21 $ 190 6/30/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 9/8/21 $ 80 6/30/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 9/8/21 $ 48 7/30/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 7/22/21 Reported to CC 9/8/21 $ 38 7/30/2021 IntelesysOne City Council Replacement Microphone Reported to CC 9/8/21 $ 48 7/30/2021 Fatcat Translation Services Chinese Translation - LA County Health Order Reported to CC 9/8/21 $ 60 8/27/2021 AT&T Mobility Mobile Hotspots Service - July 2021 (Uniform) Reported to CC 9/8/21 $ 70 8/27/2021 AT&T Mobility Mobile Hotspots Service- July 2021 (Non- Uniform) Reported to CC 9/8/21 $ 599 8/27/2021 Burke, Williams & Sorensen LLP Legal Service-July 2021 Reported to CC 9/8/21 $ 87 8/27/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 8/19/21 Reported to CC 9/8/21 $ 48 8/27/2021 IntelesysOne Printer Reconfiguration-Community Services Reported to CC 9/8/21 $ 1,617 9/10/2021 IntelesysOne Mic Mixer for City Council Meetings Reported to CC 10/13/21 $ 169 9/10/2021 Language Network, Inc. Chinese Translation - COVID -19 Update 8/12/21 Reported to CC 10/13/21 $ 3 9/21/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 10/13/21 $ 1,172 9/21/2021 U.S. Bank Best Western-Lodging Dixie Fire Reported to CC 10/13/21 $ 328 9/21/2021 U.S. Bank Hampton Inn-Lodging Dixie Fire Reported to CC 10/13/21 $ 169 9/21/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 10/13/21 $ 893 9/21/2021 U.S. Bank Sky Blueprint & Supplies- COVID-19 Signs Lacy Park Reported to CC 10/13/21 $ 50 9/21/2021 U.S. Bank Costco-Lysol Wipes Reported to CC 10/13/21 $ 91 9/21/2021 U.S. Bank Amazon-Face Masks Reported to CC 10/13/21 $ 19 9/21/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 10/13/21 $ 24 9/21/2021 U.S. Bank Home Depot-Batteries for Council Meeting Microphones Reported to CC 10/13/21 $ 66 9/21/2021 U.S. Bank Sky Blueprint & Supplies- Stoneman School Drop-Off Floor Stickers Reported to CC 10/13/21 $ 74 9/21/2021 U.S. Bank Walgreens-Senior Groceries Delivery Reported to CC 10/13/21 $ 53 9/21/2021 U.S. Bank Zoom-Monthly Subscription for City Council Meetings Reported to CC 10/13/21 $ 132 9/24/2021 Sky Blueprint & Supplies COVID-19 Signs for New Health Department Orders Reported to CC 10/13/21 $ 386 9/24/2021 Sky Blueprint & Supplies COVID-19 Signs for New Health Department Orders Reported to CC 10/13/21 $ 45 9/24/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 9/9/21 Reported to CC 10/13/21 $ 169 10/8/2021 Language Network, Inc. Chinese Translation - COVID -19 Update 9/16/21 Reported to CC 11/10/21 1,700$ 10/8/2021 Vital Medical Service 20 COVID-19 Rapid Tests Reported to CC 11/10/21 $ 60 10/8/2021 AT&T Mobility Mobile Hotspots Service - August 2021 (Uniform) Reported to CC 11/10/21 $ 70 10/8/2021 AT&T Mobility Mobile Hotspots Service- August 2021 (Non- Uniform) Reported to CC 11/10/21 $ 60 10/22/2021 AT&T Mobility Mobile Hotspots Service - September 2021 (Uniform) Reported to CC 11/10/21

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COVID-19 Expenses ATTACHMENT 1
$ 70 10/22/2021 AT&T Mobility Mobile Hotspots Service- September 2021 (Non- Uniform) Reported to CC 11/10/21 $ 9,038 10/22/2021 Burke, Williams & Sorensen LLP Legal Service-August 2021 Reported to CC 11/10/21 $ 12,993 10/22/2021 Steve A. Filarsky, Attorney at Law Legal Service-September 2021 Reported to CC 11/10/21 $ 169 10/22/2021 Language Network, Inc. Chinese Translation - COVID -19 Update 9/30/21 Reported to CC 11/10/21 $ 1,464 11/2/2021 U.S. Bank Hotel-Strike Team Reported to CC 12/8/21 $ 1,700 11/19/2021 Vital Medical Service 20 COVID-19 Rapid Tests Reported to CC 12/8/21 $ 60 11/19/2021 AT&T Mobility Mobile Hotspots Service - October 2021 (Uniform) Reported to CC 12/8/21 $ 70 11/19/2021 AT&T Mobility Mobile Hotspots Service- October 2021 (Non- Uniform) Reported to CC 12/8/21 $ 1,293 12/3/2021 Burke, Williams & Sorensen LLP Legal Service-September 2021 Reported to CC 1/12/22 $ 19,992 12/3/2021 Burke, Williams & Sorensen LLP Legal Service-September 2021 Reported to CC 1/12/22 $ 16,104 12/3/2021 Burke, Williams & Sorensen LLP Legal Service-September 2021 Reported to CC 1/12/22 $ 4,264 12/3/2021 Atkinson, Andelson, Loya, Ruud & RomoLegal Service-October 2021 Reported to CC 1/12/22 $ 23,643 12/3/2021 Burke, Williams & Sorensen LLP Legal Service-October 2021 Reported to CC 1/12/22 $ 578 12/17/2021 Burke, Williams & Sorensen LLP Legal Service-October 2021 Reported to CC 1/12/22 $ 14,000 12/3/2021 Steve A. Filarsky, Attorney at Law Legal Service-October 2021 Reported to CC 1/12/22 $ 8,552 12/17/2021 Steve A. Filarsky, Attorney at Law Legal Service-November 2021 Reported to CC 1/12/22 $ 10,396 12/30/2021 Burke, Williams & Sorensen LLP Legal Service-October 2021 Reported to CC 1/12/22 $ 1,726 12/30/2021 Atkinson, Andelson, Loya, Ruud & RomoLegal Service-November 2021 Reported to CC 1/12/22 $ 142 12/3/2021 U.S. Bank Amazon-Pop Up Tent for Library Events Reported to CC 1/12/22 $ 29 12/3/2021 U.S. Bank Amazon-Web Cam Reported to CC 1/12/22 $ 186 12/3/2021 Language Network, Inc. Chinese Translation - COVID -19 Update 11/4/21 Reported to CC 1/12/22 3,218$ 12/17/2021 Grainger Library Partition-COVID-19 Accomodation Reported to CC 1/12/22 $ 60 12/17/2021 AT&T Mobility Mobile Hotspots Service - November 2021 (Uniform) Reported to CC 1/12/22 $ 70 12/17/2021 AT&T Mobility Mobile Hotspots Service- November 2021 (Non- Uniform) Reported to CC 1/12/22 $ 45 12/30/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 12/15/21 Reported to CC 1/12/22 $ 45 12/30/2021 Fatcat Translation Services Chinese Translation - COVID -19 Update 12/21/21 Reported to CC 1/12/22 $ 180 12/3/2021 U.S. Bank Zoom-Subscription-C. Johnson Reported to CC 1/12/22 6,218$ 1/14/2022 Steve A. Filarsky, Attorney at Law Legal Service-December 2021 Reported to CC 2/9/22 $ 193 1/28/2022 Burke, Williams & Sorensen LLP Legal Service-November 2021 Reported to CC 2/9/22 3,059$ 1/28/2022 Burke, Williams & Sorensen LLP Legal Service-December 2021 Reported to CC 2/9/22 $ 60 1/14/2022 Fatcat Translation Services Chinese Translation - COVID -19 Update 12/29/21 Reported to CC 2/9/22 5,100$ 1/14/2022 Vital Medical Service 60 COVID-19 Rapid Tests Reported to CC 2/9/22 $ 60 1/14/2022 AT&T Mobility Mobile Hotspots Service - December 2021 (Uniform) Reported to CC 2/9/22 $ 70 1/14/2022 AT&T Mobility Mobile Hotspots Service- December 2021 (Non- Uniform) Reported to CC 2/9/22 $ 177 1/28/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 1/3/22 Reported to CC 2/9/22 $ 169 1/28/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 12/28/21 Reported to CC 2/9/22 $ 915 1/28/2022 IntelesysOne Stoneman Cabling Project-COVID Protocols Reported to CC 2/9/22 2,366$ 2/11/2022 Herman Torosian Legal Service-December 2021 Reported to CC 3/9/22 4,127$ 2/11/2022 Steve A. Filarsky, Attorney at Law Legal Service-January 2022 Reported to CC 3/9/22 $ 795 2/11/2022 IntelesysOne Cabling Project-COVID Protocols Reported to CC 3/9/22 2,560$ 2/11/2022 Life-Assist Inc COVID-19 Supplies (Gloves & Eyewear) Reported to CC 3/9/22 $ 45 2/11/2022 Fatcat Translation Services Chinese Translation - COVID -19 Update Rising Case Figures Reported to CC 3/9/22 2,015$ 2/11/2022 Life-Assist Inc COVID-19 Supplies (Gloves) Reported to CC 3/9/22 6,556$ 2/11/2022 Dynamic Building Maintenance Sanitization Service - January 2022 Reported to CC 3/9/22 $ 169 2/25/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 1/20/22 Reported to CC 3/9/22 $ 45 2/25/2022 Fatcat Translation Services Chinese Translation - COVID -19 Update 2/9/22 Reported to CC 3/9/22 $ 70 2/25/2022 AT&T Mobility Mobile Hotspots Service- January 2022 (Non- Uniform) Reported to CC 3/9/22 $ 60 2/25/2022 AT&T Mobility Mobile Hotspots Service - January 2022 (Uniform) Reported to CC 3/9/22 $ 65 3/11/2022 Burke, Williams & Sorensen LLP Legal Service-December 2021 Reported to CC 4/13/22 6,206$ 3/11/2022 Steve A. Filarsky, Attorney at Law Legal Service-February 2022 Reported to CC 4/13/22 1,500$ 3/25/2022 Anthony Butka Fact Finding Hearing February 2022 Reported to CC 4/13/22 $ 290 3/25/2022 Burke, Williams & Sorensen LLP Legal Service-January 2022 Reported to CC 4/13/22 6,570$ 3/4/2022 U.S. Bank Vizocom-Rapid Covid Tests (600) Reported to CC 4/13/22 $ 57 3/4/2022 U.S. Bank Amazon-Web Cam Reported to CC 4/13/22 $ 87 3/4/2022 U.S. Bank Amazon-Face Masks COVID-19 Reported to CC 4/13/22 $ 436 3/4/2022 U.S. Bank Amazon-Face Masks COVID-19 Reported to CC 4/13/22

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COVID-19 Expenses ATTACHMENT 1
$ 7 3/4/2022 U.S. Bank Amazon-Earbuds (web telecommunications) - PD Reported to CC 4/13/22 $ 15 3/4/2022 U.S. Bank Amazon-Earbuds (web telecommunications) - PD Reported to CC 4/13/22 $ 3,033 3/4/2022 U.S. Bank Medical Device Depot-Rapid Antigen Tests (200) Reported to CC 4/13/22 $ 129 3/4/2022 U.S. Bank Amazon-Hand Santizer-PD Reported to CC 4/13/22 $ 77 3/4/2022 U.S. Bank Amazon-Face Masks COVID-19 Reported to CC 4/13/22 $ 19 3/4/2022 U.S. Bank Amazon-Floor Decal Stickers-COVID-19 Reported to CC 4/13/22 $ 169 3/11/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 1/5/22 Reported to CC 4/13/22 $ 169 3/11/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 12/9/21 Reported to CC 4/13/22 $ 169 3/11/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 1/11/22 Reported to CC 4/13/22 $ 45 3/11/2022 Fatcat Translation Services Chinese Translation - COVID -19 Update 2/15/22 Reported to CC 4/13/22 $ 189 3/11/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 1/6/22 Reported to CC 4/13/22 $ 2,349 3/11/2022 Life-Assist Inc COVID-19 Supplies (Disinfectant & N95 Masks) Reported to CC 4/13/22 $ 153 3/11/2022 IntelesysOne Webcams for PD (4) Reported to CC 4/13/22 $ 169 3/11/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 1/13/22 Reported to CC 4/13/22 $ 6,088 3/25/2022 Dynamic Building Maintenance Sanitization Service - February 2022 Reported to CC 4/13/22 $ 70 3/25/2022 AT&T Mobility Mobile Hotspots Service- February 2022 - CMO, FIN, PPW, CD, CS Reported to CC 4/13/22 $ 45 3/25/2022 Fatcat Translation Services Chinese Translation - COVID -19 Update 3/8/22 Reported to CC 4/13/22 $ 169 3/25/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 3/8/22 Reported to CC 4/13/22 $ 60 3/25/2022 AT&T Mobility Mobile Hotspots Service - February 2022 - PD, FD Reported to CC 4/13/22 $ 169 3/25/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 1/20/22 Reported to CC 4/13/22 $ 169 3/25/2022 Language Network, Inc. Chinese Translation - COVID -19 Update 3/12/22 Reported to CC 4/13/22 $ 32 4/8/2022 Burke, Williams & Sorensen LLP Legal Service-February 2022 Reported to CC 5/11/22 $ 1,788 4/8/2022 Burke, Williams & Sorensen LLP Legal Service-January 2022 Reported to CC 5/11/22 $ 3,969 4/8/2022 Atkinson, Andelson, Loya, Ruud & RomoLegal Service-February 2022 Reported to CC 5/11/22 $ 423 4/22/2022 Burke, Williams & Sorensen LLP Legal Service-February 2022 Reported to CC 5/11/22 $ 4,526 4/22/2022 Steve A. Filarsky, Attorney at Law Legal Service-March 2022 Reported to CC 5/11/22 $ 6,088 4/8/2022 Dynamic Building Maintenance Sanitization Service - March 2022 Reported to CC 5/11/22 $ 45 4/8/2022 Fatcat Translation Services Chinese Translation - COVID -19 Update 3/30/22 Reported to CC 5/11/22 $ 799 4/8/2022 Vital Medical Service COVID-19 Rapid Tests Reported to CC 5/11/22 $ 70 4/22/2022 AT&T Mobility Mobile Hotspots Service- February 2022 - CMO, FIN, PPW, CD, CS Reported to CC 5/11/22 $ 60 4/22/2022 AT&T Mobility Mobile Hotspots Service - February 2022 - PD, FD Reported to CC 5/11/22 $ (3) 4/6/2022 Refund Senior Groceries Delivery Reported to CC 5/11/22 $ 2,741 5/20/2022 Burke, Williams & Sorensen LLP Legal Service-March 2022 Reported to CC 6/8/22 $ 169 5/6/2022 Language Network, Inc. Chinese Translation - COVID Messaging Reported to CC 6/8/22 $ 776 5/12/2022 U.S. Bank Sky Blueprint-Mask Policies Signs Reported to CC 6/8/22 $ 134 5/12/2022 U.S. Bank Zoom-Membership-PW Director Reported to CC 6/8/22 $ 882 5/12/2022 U.S. Bank Zoom-Compliance Meetings Reported to CC 6/8/22 $ 157 5/12/2022 U.S. Bank Zoom-Membership-Finance Director Reported to CC 6/8/22 $ 60 5/20/2022 AT&T Mobility Mobile Hotspots Service - March 2022 - PD, FD Reported to CC 6/8/22 $ 70 5/20/2022 AT&T Mobility Mobile Hotspots Service- March 2022 - CMO, FIN, PPW, CD, CSReported to CC 6/8/22 $ 4,309 6/3/2022 Steve A. Filarsky, Attorney at Law Legal Service-April 2022 Reported to CC 7/13/22 $ 281 6/17/2022 Steve A. Filarsky, Attorney at Law Legal Service-May 2022 Reported to CC 7/13/22 $ 2,772 6/30/2022 Burke, Williams & Sorensen LLP Legal Service-April 2022 Reported to CC 7/13/22 $ 7,413 6/3/2022 Dynamic Building Maintenance Sanitization Service - April 2022 Reported to CC 7/13/22 $ 803 6/1/2022 U.S. Bank Shop Pop Display - Plastic Partition-Stoneman Reported to CC 7/13/22 $ 3 6/1/2022 U.S. Bank Ralphs - Groceries for Seniors-COVID19 Reported to CC 7/13/22 $ 157 6/1/2022 U.S. Bank Zoom-Membership-Recreation Supervisor Reported to CC 7/13/22 $ 134 6/1/2022 U.S. Bank Zoom-Membership-Human Resources Department Reported to CC 7/13/22 $ 134 6/1/2022 U.S. Bank Zoom-Membership-Fire Chief Reported to CC 7/13/22 $ 54 6/1/2022 U.S. Bank Ralphs - Groceries for Seniors-COVID19 Reported to CC 7/13/22 $ 157 6/1/2022 U.S. Bank Zoom-Membership-Police Chief Reported to CC 7/13/22 $ 60 6/17/2022 AT&T Mobility Mobile Hotspots Service - May 2022 - PD, FD Reported to CC 7/13/22 $ 70 6/17/2022 AT&T Mobility Mobile Hotspots Service- May 2022 - CMO, FIN, PPW, CD, CSReported to CC 7/13/22 $ 157 6/22/2022 U.S. Bank Zoom-Membership-Community Development Director Reported to CC 7/13/22 $ 620 6/30/2022 Steve A. Filarsky, Attorney at Law Legal Service-June 2022 New Expense 8,384$ 6/30/2022 Burke, Williams & Sorensen LLP Legal Service-May 2022 New Expense

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COVID-19 Expenses ATTACHMENT 1
$ 10,220 6/30/2022 Burke, Williams & Sorensen LLP Legal Service-June 2022 New Expense $ 60 6/30/2022 AT&T Mobility Mobile Hotspots Service - June 2022 - PD, FD New Expense $ 70 6/30/2022 AT&T Mobility Mobile Hotspots Service- June 2022 - CMO, FIN, PPW, CD, CSNew Expense $ 401 6/30/2022 U.S. Bank Zoom-Membership-Library New Expense $ 2,283 6/30/2022 U.S. Bank Vizocom-Rapid Covid Tests New Expense $ 1,363 6/30/2022 U.S. Bank Code1Supply.com-Rapid Covid Tests New Expense $ 2,992 8/12/2022 Steve A. Filarsky, Attorney at Law Legal Service-July 2022 New Expense $ 2,694 7/29/2022 Life-Assist Inc COVID-19 Supplies New Expense $ 449 7/29/2022 Life-Assist Inc COVID-19 Supplies New Expense $ 60 8/26/2022 AT&T Mobility Mobile Hotspots Service - July 2022 - PD, FD New Expense $ 70 8/26/2022 AT&T Mobility Mobile Hotspots Service- July 2022 - CMO, FIN, PPW, CD, CS New Expense $ 436,496 Total Materials & Supplies Expenses

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COVID-19 Expenses ATTACHMENT 1
Costs Date Vendor Description Expense Type
7,713$ 3/15-4/15 Fire Captain, Fire staff EOC Operations Reported to CC 4/24/2020 2,734$ 4/16-4/30 Fire Captain, Fire staff EOC Operations Reported to CC 5/13/2020 10,431$ 5/01-5/31 Fire Captain, Fire staff EOC Operations Reported to CC 6/8/2020 3,552$ 6/01-6/20 Fire Captain, Fire staff EOC Operations Reported to CC 7/8/20 4,085$ 6/21-8/1 Fire Captain, Fire staff EOC Operations Reported to CC 10/14/20 2,033$ 8/2-8/15 Fire Captain, Fire staff EOC Operations Reported to CC 10/14/20 2,086$ 8/16-8/29 Fire Captain, Fire staff EOC Operations Reported to CC 10/14/20 1,024$ 8/30-9/12 Fire Captain, Fire staff EOC Operations Reported to CC 10/14/20 2,554$ 9/16/2020 Recreation Staff EOC Operations Reported to CC 10/14/20 2,584$ 9/29/2020 Recreation Staff EOC Operations Reported to CC 10/14/20 2,502$ 10/14/2020 Recreation Staff EOC Operations Reported to CC 11/18/20 2,402$ 10/28/2020 Recreation Staff EOC Operations Reported to CC 11/18/20 2,184$ 9/13-9/26 Fire Captain, Fire staff EOC Operations Reported to CC 11/18/20 $ 829 9/27-10/10 Fire Captain, Fire staff EOC Operations Reported to CC 11/18/20 2,431$ 11/10/2020 Recreation Staff EOC Operations Reported to CC 12/9/20 2,032$ 11/24/2020 Recreation Staff EOC Operations Reported to CC 12/9/20 $ 773 11/10/2020 Fire Captain, Fire staff EOC Operations Reported to CC 12/9/20 $ 90 11/24/2020 Fire Captain, Fire staff EOC Operations Reported to CC 12/9/20 1,841$ 12/9/2020 Recreation Staff EOC Operations Reported to CC 1/13/21 2,973$ 12/21/2020 Recreation Staff EOC Operations Reported to CC 1/13/21 $ 135 12/9/2020 Fire Captain, Fire staff EOC Operations Reported to CC 1/13/21 1,688$ 12/21/2020 Fire Captain, Fire staff EOC Operations Reported to CC 1/13/21 1,759$ 1/6/2021 Recreation Staff EOC Operations Reported to CC 2/10/21 $ 441 1/6/2021 Fire Captain, Fire staff EOC Operations Reported to CC 2/10/21 3,109$ 1/19/2021 Recreation Staff EOC Operations Reported to CC 2/10/21 $ 660 1/19/2021 Fire Captain, Fire staff EOC Operations Reported to CC 2/10/21 2,810$ 2/3/2021 Recreation Staff EOC Operations Reported to CC 3/10/21 1,944$ 2/3/2021 Fire Captain, Fire staff EOC Operations Reported to CC 3/10/21 2,855$ 2/17/2021 Recreation Staff EOC Operations Reported to CC 3/10/21 $ 326 2/17/2021 Fire Captain, Fire staff EOC Operations Reported to CC 3/10/21 3,037$ 3/2/2021 Recreation Staff EOC Operations Reported to CC 4/14/21 3,447$ 3/17/2021 Recreation Staff EOC Operations Reported to CC 4/14/21 $ 90 3/17/2021 Fire Captain, Fire staff EOC Operations Reported to CC 4/14/21 3,551$ 4/2/2021 Recreation Staff EOC Operations Reported to CC 5/12/21 1,251$ 4/2/2021 Fire Captain, Fire staff EOC Operations Reported to CC 5/12/21 2,807$ 4/16/2021 Recreation Staff EOC Operations Reported to CC 5/12/21 $ 334 4/16/2021 Fire Captain, Fire staff EOC Operations Reported to CC 5/12/21 2,426$ 4/30/2021 Recreation Staff EOC Operations Reported to CC 5/12/21 1,268$ 4/30/2021 Fire Captain, Fire staff EOC Operations Reported to CC 5/12/21 2,270$ 5/14/2021 Recreation Staff EOC Operations Reported to CC 6/9/21 $ 972 5/14/2021 Fire Captain, Fire staff EOC Operations Reported to CC 6/9/21 2,269$ 5/28/2021 Recreation Staff EOC Operations Reported to CC 6/9/21 1,735$ 6/11/2021 Recreation Staff EOC Operations Reported to CC 7/14/21 1,763$ 6/25/2021 Recreation Staff EOC Operations Reported to CC 7/14/21 1,685$ 7/9/2021 Recreation Staff EOC Operations Reported to CC 9/8/21 1,527$ 7/23/2021 Recreation Staff EOC Operations Reported to CC 9/8/21 1,721$ 8/6/2021 Recreation Staff EOC Operations Reported to CC 9/8/21 1,715$ 8/20/2021 Recreation Staff EOC Operations Reported to CC 9/8/21 1,713$ 9/3/2021 Recreation Staff EOC Operations Reported to CC 10/13/21 1,511$ 9/17/2021 Recreation Staff EOC Operations Reported to CC 10/13/21 1,332$ 9/3/2021 Fire Captain, Fire staff EOC Operations Reported to CC 10/13/21 Personnel Overtime Expenses

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COVID-19 Expenses ATTACHMENT 1
$ 2,140 10/1/2021 Recreation Staff EOC Operations Reported to CC 11/10/21 $ 1,770 10/15/2021 Recreation Staff EOC Operations Reported to CC 11/10/21 $ 1,868 10/29/2021 Recreation Staff EOC Operations Reported to CC 11/10/21 $ 939 10/1/2021 Fire Captain, Fire staff EOC Operations Reported to CC 11/10/21 $ 886 10/15/2021 Fire Captain, Fire staff EOC Operations Reported to CC 11/10/21 $ 546 10/29/2021 Fire Captain, Fire staff EOC Operations Reported to CC 11/10/21 $ 2,119 11/12/2021 Recreation Staff EOC Operations Reported to CC 12/8/21 $ 1,677 11/26/2021 Recreation Staff EOC Operations Reported to CC 12/8/21 $ 199 11/12/2021 Fire Captain, Fire staff EOC Operations Reported to CC 12/8/21 $ 769 11/26/2021 Fire Captain, Fire staff EOC Operations Reported to CC 12/8/21 $ 1,476 12/10/2021 Recreation Staff EOC Operations Reported to CC 1/12/22 $ 1,682 12/23/2021 Recreation Staff EOC Operations Reported to CC 1/12/22 $ 298 12/23/2021 Fire Captain, Fire staff EOC Operations Reported to CC 1/12/22 $ 1,160 1/7/2022 Recreation Staff EOC Operations Reported to CC 2/9/22 $ 2,390 1/21/2022 Recreation Staff EOC Operations Reported to CC 2/9/22 $ 695 1/7/2022 Fire Captain, Fire staff EOC Operations Reported to CC 2/9/22 $ 1,092 1/21/2022 Fire Captain, Fire staff EOC Operations Reported to CC 2/9/22 $ 1,713 2/4/2022 Recreation Staff EOC Operations Reported to CC 3/9/22 $ 1,713 2/18/2022 Recreation Staff EOC Operations Reported to CC 3/9/22 $ 447 2/4/2022 Fire Captain, Fire staff EOC Operations Reported to CC 3/9/22 $ 1,529 3/4/2022 Recreation Staff EOC Operations Reported to CC 4/13/22 $ 861 3/18/2022 Recreation Staff EOC Operations Reported to CC 4/13/22 $ 1,722 4/1/2022 Recreation Staff EOC Operations Reported to CC 5/11/22 $ 1,703 4/15/2022 Recreation Staff EOC Operations Reported to CC 5/11/22 $ 1,713 4/29/2022 Recreation Staff EOC Operations Reported to CC 5/11/22 $ 1,713 5/13/2022 Recreation Staff EOC Operations Reported to CC 6/8/22 $ 1,590 5/27/2022 Recreation Staff EOC Operations Reported to CC 6/8/22 $ 248 5/27/2022 Fire Captain, Fire staff EOC Operations Reported to CC 6/8/22 $ 764 6/10/2022 Recreation Staff EOC Operations Reported to CC 7/13/22 $ 213 6/30/2022 Fire Captain, Fire staff EOC Operations New Expense $ 35 7/8/2022 Fire Captain, Fire staff EOC Operations New Expense $ 99 8/5/2022 Fire Captain, Fire staff EOC Operations New Expense 148,772 Total Personnel Expenses
$ 585,268 Total COVID-19 Expenses to date

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TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: Christina Baker, City Clerk
DATE: September 14, 2022
SUBJECT: ADOPTION OF RESOLUTION NO. R-22-33, UPDATING THE

CONFLICT OF INTEREST CODE OF THE CITY OF SAN MARINO

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The Political Reform Act requires that every local government agency conduct a biennial review of its Conflict of Interest Code to determine if it is accurate or whether the code should be amended. The Fair Political Practices Commission (FPPC) is charged with enforcing the provisions of the Political Reform Act and has adopted a Model Conflict of Interest Code that can be incorporated by reference by the City. The Model Code will be amended by the FPPC from time to time to conform with any amendments to the Political Reform Act.

DISCUSSION
The City’s Conflict of Interest Code was last updated on November 14, 2018. Since then there have been various changes in the City that require an update to the Conflict of Interest Code.

Exhibit A of the Resolution makes updates to align the Conflict of Interest Code formatting with the City’s current branding style guide, department titles, position titles, adds the Urban Forester to the list of designated employees, and the language regarding consultants to better align with the language in Government Code Section 81008 and Commission Regulation 18700.

There are no changes to the disclosure categories for each designated employee nor the disclosure category descriptions in Appendix B of the Resolution Exhibit.

Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

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FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council adopt Resolution No. R-22-33 updating the Conflict of Interest Code of the City of San Marino. If Council concurs with staff’s recommendation, an appropriate motion would be:
”I move to adopt Resolution No. R-22-33, updating the Conflict of Interest Code of the City of San Marino.”

ATTACHMENTS

1. Draft Resolution No. R-22-33

2. Exhibit A Conflict of Interest Code Redlined

3. Exhibit A Conflict of Interest Code Clean

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RESOLUTION NO. R-22-33

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA, UPDATING THE

CONFLICT OF INTEREST CODE FOR THE CITY OF SAN
MARINO
WHEREAS, the Political Reform Act of 1974, Government Code Section 81000, et seq., requires state and local government agencies to adopt and promulgate conflict of interest codes; and
WHEREAS, the Fair Political Practices Commission has adopted a regulation, California Code of Regulations, Title 2, Section 18730, containing the terms of a standard conflict of interest code, which can be incorporated by reference and may be amended by the Fair Political Practices Commission after public notice and hearings to conform to amendments in the Political Reform Act; and
WHEREAS, the City of San Marino is amending the previous Conflict of Interest Code to incorporate update department and position titles.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The terms of California Code of Regulations, Title 2, Section 18730, and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference, as specified in the attached “Exhibit A.” Exhibit “A” hereto, including the Appendices, is hereby adopted by reference and constitutes the Conflict of Interest Code for the City of San Marino.

SECTION 2. Persons holding designated positions shall file Statements of Economic Interest with the City Clerk of the City of San Marino who will make the statements available for public inspection and reproduction pursuant to Government Code Section 81008. Upon receipt of the Statements of the City Council members, City Manager, City Attorney, City Treasurer, and Planning Commission members, the City shall make and retain a copy and forward the original of these Statements to the California Fair Political Practices Commission. Statements for all other designated employees will be retained by the City of San Marino.

SECTION 3. The provisions of all Conflict of Interest Codes and amendments thereto previously adopted for the City of San Marino are hereby superseded with the Conflict of Interest Code adopted herein.

PASSED, APPROVED AND ADOPTED, at a Regular Meeting of the City Council of the City of San Marino, California, on this 14th day of September, 2022.

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CITY OF SAN MARINO RESOLUTION NO. R-22-33

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_____________________________

SUSAN JAKUBOWSKI, MAYOR

CITY OF SAN MARINO
ATTEST:
_______________________________

CHRISTINA BAKER

CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Christina Baker, City Clerk of the City of the City of San Marino, California, hereby certify that Resolution No. R-22-33 was adopted by the City Council of the City of San Marino at a Regular Meeting held on the 14th day of September, 2022, and that the same was adopted by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
__________________________

CHRISTINA BAKER

CITY CLERK

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Draft: September 14, 2022
Exhibit A
City of San Marino

CONFLICT OF INTEREST CODE

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Draft: September 14, 2022
The Political Reform Act (Government Code Section 81000, et seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted a regulation (2 California Code of Regulations Section 18730) that contains the terms of a standard conflict of interest code, which cande and may be incorporated by reference in an agency’s code. After public notice and hearing, the standard code may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act.

Therefore, the terms of 2 California Code of Regulations Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference. The regulation and the attached Appendix designating positions, and establishing disclosure requirements, shall constitute the conflict of interest code offor the City of San Marino.

Individuals holding designated positions shall file their statements of economic interest with the Office of the City Clerk, pursuant to Section 5 of the Model Code, which will retain the statements and make the statements available for public inspection and reproduction. (Government. Code Section 81008)

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APPENDIX A

SCHEDULE OF DESIGNATED EMPLOYEES

DESIGNATED EMPLOYEES DISCLOSURE CATEGORIES
(See Appendix B for Description)
Administrative ServicesCity Manager’s Office
Assistant to the City Manager 1
City Clerk 2
Administrative Analyst 2
Finance
Finance Director 2
Accounting Manager/Controller 2
Human Resources
Human Resources DirectorManager 2

Planning and BuildingCommunity Development Department
Design Review Committee Member 3,4
Planning and BuildingCommunity Development Director 2,3,4 Senior Planner 3,4
Assistant Planner 3,4 /
Associate Planner 3,4
Planning and Building Assistant 3,4
Plan Checker 3,4
Building Inspector / Building Inspector II 3,4
Permit Technician I / II 3,4
Code Enforcement Manager 3,4
City Engineer 2,3,4
Parks and Public Works Department
Parks & Public Works Director / City Engineer 2,3,4
Parks & Public Works Division Manager 2,3,4
Public Works Foreman 2
Parks Foreman 2
Shop Foreman 2
Urban Forester 2
ManagementAdministrative Analyst 2
Police Department
Member, Public Safety Commission 4
Police Chief 1
Commander 1

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Fire Department
Fire Chief 1
Division Chief 1

DESIGNATED EMPLOYEES DISCLOSURE CATEGORIES
Community Services/Library Division Department
Member, Board of Trustees 2
Community Services Director 2,3,4
City Librarian 2
Administrative Analyst 2
Community Services/Recreation Division
Member, Recreation Commission 2
Community Services Director 2,3,4
Recreation Manager 2
ManagementAdministrative Analyst 2
Advisory Bodies
Design Review Committee Members 3,4
Public Safety Commissioners 4
Library Board of Trustees 2
Recreation Commissioners 2
Consultants as defined in Title 2 California Code of Regulations Section 18700 (a)(2) (see Appendix C)
Note: The Mayor, City Council, City Manager, City Attorney, City Treasurer and Planning Commissioners are not covered by this code because they must file under Government Code Section 87200. positions are already required to submit disclosure statements pursuant to state law (Government Code Sections 87200, et. seq.) and do not need to be designated under the City’s Code.

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APPENDIX B

DISCLOSURE CATEGORIES
DISCLOSURE CATEGORY 1 (full disclosure – broad and indefinable duties) Designated employees in this category shall disclose all reportable interests in real property.

Designated employees in this category shall also disclose all reportable investments, business positions, and income.

DISCLOSURE CATEGORY 2 (disclosure relating to services and supplies associated with job assignment only)
Designated employees in this category shall disclose all reportable investments and business positions in business entities and sources of income of the type which:

Provide services, supplies, materials, machinery or equipment of the type utilized by the Designated Employee’s Department.

DISCLOSURE CATEGORY 3 (disclosure for those approving, issuing, or regulating permits or licenses)
Designated employees in this category shall disclose all reportable investments and business positions in business entities and sources of income of the type which:

Are subject to the regulatory, permit, or licensing authority of the Designated Employee’s Department.

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DISCLOSURE CATEGORY 4 (disclosure for those who make decisions affecting real property interests)
Designated employees in this category shall disclose all reportable interests in real property.

Designated employees in this category shall also disclose all reportable investments and business positions in business entities and sources of income of the type which:

Engage in land development, construction, or the acquisition or sale of real property in the jurisdiction of the City.

APPENDIX C

CONSULTANTS
With respect to Consultants performing work for the City of San Marino, the City Manager (or their designee) may determine shall specify in writing that a particular consultant, although a “designated position,” is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements in this section. the duties a particular consultant is hired to perform. Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements under this Conflict of Interest Code. The City Manager’s (or their designee’s) determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code. (Government Code Section 81008.) Commission Regulation 18700 states that “a public official at any level of state or local government has a prohibited conflict of interest and may not make, participate in making, or in any way use or attempt to use his or her official position to influence a governmental decisions when he or she knows or has reason to know he or she has a disqualifying financial interest.” The Regulation further defines "consultantPublic Official" as “every member, officer, employee, or consultant of a state or local government agency,” and “Governmental decision” as “any action taken by a government agency that has a financial effect on any person other than the governmental agency making the decision.” an individual who, pursuant to a contract with a state or local government agency:
(A) Makes a governmental decision whether to:
(i) Approve a rate, rule or regulation;
(ii) Adopt or enforce a law

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(iii) Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement;
(iv) Authorize the agency to enter into, modify, or renew a contract provided it is the type of contract which requires agency approval;
(v) Grant City approval to a contract which requires agency approval and in which the agency is a party or to the specifications for such a contract; (vi) Grant agency approval to a plan, design, report, study, or similar item; (vii) Adopt, or grant agency approval of, policies, standards, or guidelines for the agency, or for any subdivision thereof; or
(B) Serves in a staff capacity with the agency and in that capacity participates in making a governmental decision as defined in 18702.2 or performs the same or substantially all the same duties for the agency that would otherwise be performed by an individual holding a position specified in the agency's Conflict of Interest Code Section 87302.

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Exhibit A
City of San Marino

CONFLICT OF INTEREST CODE

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The Political Reform Act (Government Code Section 81000, et seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted a regulation (2 California Code of Regulations Section 18730) that contains the terms of a standard conflict of interest code, which can be incorporated by reference in an agency’s code. After public notice and hearing, the standard code may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act.

Individuals holding designated positions shall file their statements of economic interest with the Office of the City Clerk which will retain the statements and make the statements available for public inspection and reproduction. (Government Code Section 81008)

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APPENDIX A

SCHEDULE OF DESIGNATED EMPLOYEES

DESIGNATED EMPLOYEES DISCLOSURE CATEGORIES
(See Appendix B for Description)
City Manager’s Office
Assistant to the City Manager 1
City Clerk 2
Finance
Finance Director 2
Accounting Manager/Controller 2
Human Resources
Human Resources Director 2

Community Development Department
Community Development Director 2,3,4
Senior Planner 3,4
Assistant Planner 3,4
Associate Planner 3,4
Plan Checker 3,4
Building Inspector / Building Inspector II 3,4
Permit Technician I / II 3,4
Code Enforcement Manager 3,4
Parks and Public Works Department
Parks & Public Works Director / City Engineer 2,3,4
Public Works Manager 2,3,4
Public Works Foreman 2
Parks Foreman 2
Shop Foreman 2
Urban Forester 2
Management Analyst 2
Police Department
Police Chief 1
Commander 1
Fire Department
Fire Chief 1
Division Chief 1

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DESIGNATED EMPLOYEES DISCLOSURE CATEGORIES
Community Services Department
Community Services Director 2,3,4
City Librarian 2
Recreation Manager 2
Management Analyst 2
Advisory Bodies
Design Review Committee Members 3,4
Public Safety Commissioners 4
Library Board of Trustees 2
Recreation Commissioners 2
Consultants as defined in Title 2 California Code of Regulations Section 18700 (a)(2) (see Appendix C)
Note: The Mayor, City Council, City Manager, City Attorney, City Treasurer and Planning Commissioners are not covered by this code because they must file under Government Code Section 87200.

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APPENDIX B

DISCLOSURE CATEGORIES
DISCLOSURE CATEGORY 1 (full disclosure – broad and indefinable duties) Designated employees in this category shall disclose all reportable interests in real property.

Designated employees in this category shall also disclose all reportable investments, business positions, and income.

Provide services, supplies, materials, machinery or equipment of the type utilized by the Designated Employee’s Department.

Are subject to the regulatory, permit, or licensing authority of the Designated Employee’s Department.

DISCLOSURE CATEGORY 4 (disclosure for those who make decisions affecting real property interests)
Designated employees in this category shall disclose all reportable interests in real property.

Designated employees in this category shall also disclose all reportable investments and business positions in business entities and sources of income of the type which:

Engage in land development, construction, or the acquisition or sale of real property in the jurisdiction of the City.

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APPENDIX C

CONSULTANTS
With respect to Consultants performing work for the City of San Marino, the City Manager (or their designee) may determine in writing that a particular consultant, although a “designated position,” is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements in this section. Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements under this Conflict of Interest Code. The City Manager’s (or their designee’s) determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code. (Government Code Section 81008.) Commission Regulation 18700 states that “a public official at any level of state or local government has a prohibited conflict of interest and may not make, participate in making, or in any way use or attempt to use his or her official position to influence a governmental decisions when he or she knows or has reason to know he or she has a disqualifying financial interest.” The Regulation further defines "Public Official" as “every member, officer, employee, or consultant of a state or local government agency,” and “Governmental decision” as “any action taken by a government agency that has a financial effect on any person other than the governmental agency making the decision.”

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STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Fiscally Responsible and Transparent City Government

BACKGROUND
The City Council has established a number of advisory bodies which assist the City Council with a variety of issues, needs, and concerns. The Council Liaisons for each advisory body conduct interviews and make recommendations to the Mayor and Council for appointments.

DISCUSSION
On July 21, 2022 an unexpected vacancy on the Design Review Committee occurred due to the resignation of Committee Member Wong. The Design Review Committee has two alternates in addition to the five full members. Vice Mayor Talt and Council Member Shepherd Romey, the Council Liaisons to the Design Review Committee, are recommending that an alternate member be appointed as a full member to fill Mr. Wong’s vacancy. This appointment would then create an alternate member vacancy. Due to the annual recruitment just being completed at the end of May, the Council Liaisons decided to forego a new round of recruitment and recommend an appoint to the alternate member vacancy from the pool of Design Review Committee applicants from the annual recruitment.

FISCAL IMPACT & PROCUREMENT REVIEW
None.

TO: Mayor and City Council
FROM: City Council Liaisons to the Design Review Committee BY: Christina Baker, City Clerk
DATE: September 14, 2022
SUBJECT: APPOINTMENT OF MEMBERS TO THE DESIGN REVIEW

COMMITTEE
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

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LEGAL REVIEW
The City Attorney has reviewed and approved the staff report as to legal form.

RECOMMENDATION
The Council Liaisons for the Design Review Committee recommend the Council appointment of one (1) regular member and one (1) alternate member to the Design Review Committee to serve the remaining terms for each vacancy, commencing immediately. If Council concurs, the appropriate motions would be:
“I move to appoint Rick Chou as a regular member to the Design Review Committee to serve the term ending on June 30, 2023, and Suzanne Torgeson as an alternate member to the Design Review Committee to serve the term ending on June 30, 2023.”

ATTACHMENTS
None.

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STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Efficient, Responsive, and Effective City Services
• Safe Community
• Well-Maintained Infrastructure
• Fiscally Responsible and Transparent City Government

BACKGROUND
The U.S. Department of Homeland Security provides funding to state and local governments through the State Homeland Security Program (SHSP). In past years, the City has received several such grants to fund equipment and training for the City’s Police and Fire Departments. The SHSP is administered locally by the County of Los Angeles, whose approval authority determines how much each city will receive and what may be purchased with the grant funds. The funds are distributed after the City executes a formal Subrecipient Agreement (SRA) with the County, completes the authorized purchases or training, and submits a claim for reimbursement.

DISCUSSION
The County of Los Angeles Board of Supervisors has accepted the 2020 State Homeland Security Program (SHSP) selection for the Los Angeles County Operational Area and received requisite State approvals to proceed with the allocation of funds to program recipients. The review and acceptance process takes approximately two (2) years. In order to facilitate this effort, the County of Los Angeles requires an SRA with the City of San Marino, which outlines the requirements of the grant and provides guidelines for SHSP reimbursement of eligible expenses.

After reviewing the list of qualified purchases under the SHSP and reviewing operational needs TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: John N. Incontro, Police Chief
Mark Siegfried, Accounting Manager/Controller
DATE: September 14, 2022
SUBJECT: APPROVAL OF 2020 STATE HOMELAND SECURITY PROGRAM

GRANT FOR PURCHASE OF MOBILE COMMAND POST
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member

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of the Police Department, staff recommends using the $67,518 to procure a new Mobile Command Post to replace the one that the Department currently has which was purchased in 2000. The County has approved a modification of the SHSP funding to allow the purchase of a Mobile Command Post.

FISCAL IMPACT & PROCUREMENT REVIEW
There will be no impact to the General Fund as this is a reimbursement grant. The County of Los Angeles and the State of California, upon receipt of goods by the City of San Marino Police Department, will process reimbursement. Reimbursement is expected to take 90-120 days.

Procurement review is not applicable.

LEGAL REVIEW
The City Attorney has reviewed and approved the SRA and staff report as to legal form.

RECOMMENDATION
Staff recommends that the Council authorize the City Manager to enter into the subrecipient agreement with the County of Los Angeles for the 2020 State Homeland Security Program in an amount of $67,518. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the City Manager to enter into a subrecipient agreement with the County of Los Angeles for the 2020 State Homeland Security Program and add $67,518 of estimated revenues to account 240-00-3202-0000 (Homeland Security Grant) and appropriate $67,518 to account 240-30-4613-0000 (Capitalized Equipment) from the Homeland Security Grant Fund.”

ATTACHMENTS

1. State Homeland Security Program (SHSP) Subrecipient Agreement Grant Year 2020

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State Homeland Security Program
Subrecipient Agreement
Grant Year 2020
Between the
County of Los Angeles
and the
City of San Marino

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SUBRECIPIENT AGREEMENT

BETWEEN THE

COUNTY OF LOS ANGELES

AND THE

CITY OF SAN MARINO
THIS AGREEMENT ("Agreement") is made and entered into by and between the County of Los Angeles, a political subdivision of the State of California (the “County of Los Angeles”), and the City of San Marino, a public agency (the “Subrecipient”).

W I T N E S S E T H
WHEREAS, the U.S. Department of Homeland Security Title 2 Code of Federal Regulations (CFR) through the Office of Grants and Training (G&T), has provided financial assistance for the State Homeland Security Program (SHSP), Assistance Listings Number (formerly Catalog of Federal Domestic Assistance Number ) 97.067 – Homeland Security Grant Program directly to the California Governor’s Office of Emergency Services (Cal OES) for the 2020 SHSP, Federal Award Identification No. 037-00000 Federal Award dated October 23, 2020 with a performance period of September 1, 2020 to May 31, 2023. This Federal Award is not a R&D award; and WHEREAS, the Cal OES provides said funds to the County of Los Angeles (DUNS #052238763) as its Subgrantee, and the Chief Executive Office (CEO) is responsible for managing and overseeing the SHSP funds that are distributed to other specified jurisdictions within Los Angeles County; and
WHEREAS, this financial assistance is being provided to the Subrecipient in order to address the unique equipment, training, organization, exercise and planning needs of the Subrecipient, and to assist the Subrecipient in building effective prevention and protection capabilities to prevent, respond to, and recover from threats or acts of terrorism; and
WHEREAS, the County of Los Angeles as Subgrantee has obtained approval of the 2020 SHSP grant from Cal OES in the total amount of $10,593,612.00; and WHEREAS, the CEO now wishes to distribute 2020 SHSP grant funds to the Subrecipient in the amount of $67,518.00, as further detailed in this Agreement; and WHEREAS, the CEO is authorized to enter into subrecipient agreements with cities providing for re-allocation and use of these funds; and to execute all future amendments, modifications, extensions, and augmentations relative to the subrecipient agreements, as necessary; and
WHEREAS, the County of Los Angeles and Subrecipient are desirous of executing this Agreement, and the County of Los Angeles Board of Supervisors on July 20, 2021 authorized the CEO to prepare and execute this Agreement.

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NOW, THEREFORE, the County of Los Angeles and Subrecipient agree as follows:

SECTION I

INTRODUCTION
§101. Parties to this Agreement
The parties to this Agreement are:

A. County of Los Angeles, a political subdivision of the State of California, having its principal office at Kenneth Hahn Hall of Administration, 500 West Temple Street, Los Angeles, CA 90012; and
B. City of , a public agency, having its principal office at .
§102. Representatives of the Parties and Service of Notices A. The representatives of the respective parties who are authorized to administer this Agreement and to whom formal notices, demands and communications must be given are as follows:

1. The representative of the County of Los Angeles is, unless otherwise stated in this Agreement:

Craig Hirakawa, HSGP Grants Director
Chief Executive Office, LAC
500 West Temple Street, Room B-79-2
Los Angeles, CA 90012
Phone: (213) 974-1127
Fax: (213) 687-3765
[email protected]
Melissa Tarver
Chief Executive Office, LAC
500 West Temple Street, Room B-79-2
Los Angeles, CA 90012
Phone: (213) 974-3338
Fax: (213) 687-3765
[email protected]

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2. The representative of Subrecipient is:

Name and Title:

Organizational DUNS
Number
Address:

City/State/Zip:

Phone:

FAX:

Email:

With a copy to:

Name and Title:

Address:

City/State/Zip:

Phone:

FAX:

Email:

B. Formal notices, demands and communications to be given hereunder by either party must be made in writing and may be effected by personal delivery, regular U.S. Postal mail service and/or e-mail. In the event of personal delivery or email, the message will be deemed communicated upon receipt by the County of Los Angeles. In the event of mail service, the message will be deemed communicated as of the date of mailing.

C. If the name and/or title of the person designated to receive the notices, demands or communications or the address of such person is changed, written notice must be given, in accord with this section, within five (5) business days of said change.

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§103. Independent Party
Subrecipient is acting hereunder as an independent party, and not as an agent or employee of the County of Los Angeles. An employee of Subrecipient is not, and will not be deemed, an employee of the County of Los Angeles by virtue of this Agreement, and Subrecipient must so inform each employee organization and each employee who is hired or retained under this Agreement. Subrecipient must not represent or otherwise hold out itself or any of its directors, officers, partners, employees, or agents to be an agent or employee of the County of Los Angeles by virtue of this Agreement.
§104. Conditions Precedent to Execution of This Agreement Subrecipient must provide the following signed documents to the County of Los Angeles, unless otherwise exempted:

A. Certification and Disclosure Regarding Lobbying, attached hereto as Exhibit A and made a part hereof, in accordance with §411.A.14 of this Agreement.

Subrecipient must also file a Disclosure Form at the end of each calendar quarter in which there occurs any event requiring disclosure or which materially affects the accuracy of the information contained in any Disclosure Form previously filed by Subrecipient.

B. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions, attached hereto as Exhibit B and made a part hereof, as required by Executive Order 12549 in accordance with §411.A.12 of this Agreement.

C. Certification Regarding Drug-Free Workplace, attached hereto as Exhibit C and made a part hereof, in accordance with §411.A.13 of this Agreement.

D. Certification of Grant Assurances, attached hereto as Exhibit D and made a part hereof, in accordance with §411.C of this Agreement.

SECTION II

TERM AND SERVICES TO BE PROVIDED
§201. Performance Period
The performance period of this Agreement is from September 1, 2020 to February 28, 2023, unless the County of Los Angeles, with Cal OES approval, provides written notification to the Subrecipient that the performance period has been extended, in which case the performance period will be so extended by such written notification, as provided in §502, below.

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§202. Use of Grant Funds
A. Subrecipient and the County of Los Angeles have previously completed a mutually approved budget/expenditure plan, hereinafter “Budget,” for the 2020 SHSP, which has been approved by Cal OES. This information is contained in a copy of the Final Grant Award Letter and Project Worksheet, attached hereto as Exhibit E.

Any request by Subrecipient to modify the Budget must be made in writing with the appropriate justification and submitted to CEO for approval. If during the County of Los Angeles review process, additional information or documentation is required, the Subrecipient will have ten (10) business days to comply with the request. If the Subrecipient does not comply with the request, CEO will issue written notification indicating that the requested modification will not be processed. Modifications must be approved in writing by the County of Los Angeles and Cal OES during the term of this Agreement. Upon approval, all other terms of this Agreement will remain in effect.

Subrecipient must utilize grant funds in accordance with all Federal regulations and State Guidelines.

B. Subrecipient agrees that grant funds awarded will be used to supplement existing funds for program activities, and will not supplant (replace) non-Federal funds.

C. Subrecipient must review the Federal Debarment Listing at https://www.sam.gov/SAM/pages/public/searchRecords/search.jsf prior to the purchase of equipment or services to ensure the intended vendor is not listed and also maintain documentation that the list was verified.

D. Prior to the purchase of equipment or services utilizing a sole source contract or the receipt of single bid response of $250,000.00 or more, justification must be presented to CEO, who upon review will request approval from Cal OES. Such approval in writing must be obtained prior to the commitment of funds.

E. Subrecipient must provide any certifications or reports requested by the County of Los Angeles to the CEO indicating Subrecipient's performance under this Agreement, including progress on meeting program goals. Reports must be in the form requested by the County of Los Angeles, and must be provided by the fifteenth (15th) of the following month. Subrecipient is required to complete any survey requests requested by the County of Los Angeles. Subrecipient must also submit completed Project Claims for reimbursement immediately or a minimum on a quarterly basis, and no later than the date stated in §201, above.

F. Subrecipient must provide an electronic copy of their Annual Single Audit Report, as required by 2 CFR Part 200, to CEO no later than March 31st (fiscal year ending June 30) or June 30th (fiscal year ending September 30) of the year following the reporting period.

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G. Subrecipient may be monitored by the County of Los Angeles on an annual basis to ensure compliance with Cal OES grant program requirements. The County of Los Angeles anticipates that said monitoring may include, at a minimum, one onsite visit during the term of this Agreement. Monitoring will utilize a Review Instrument (sample attached hereto as Exhibit H, and subject to periodic revisions) to evaluate compliance.

H. Subrecipient must provide Corrective Action Plan(s) to CEO within thirty (30) days of any audit finding.

I. Subrecipient use of the Los Angeles Regional Interoperable Communication System’s Motorola Solutions, Incorporated Land Mobile Radio System Contract to purchase equipment is unallowable unless the Subrecipient can clearly demonstrate to CEO it meets one of the four federal exceptions to necessitate a noncompetitive procurement before issuance of any contract, amendment, or purchase order.

J. Subrecipient shall not use grant funds to purchase, extend, or renew any Telecommunications and Video Surveillance services and equipment as substantial or essential component of any system, or as critical technology as part of any system which the Secretary of Defense, in consultation with Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an owned, controlled by, or connected to the People’s Republic of China such as and not limited to Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); or Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

K. Any equipment acquired pursuant to this Agreement must be authorized in the G&T Authorized Equipment List (AEL) available online at https://www.fema.gov/authorized-equipment-list and the Funding Guidelines of the 2020 SHSP Notice of Funding Opportunity, incorporated by reference, and attached hereto as Exhibit F. Subrecipient must provide the CEO a copy of its most current procurement guidelines and follow its own procurement requirements as long as they meet or exceed the minimum Federal requirements and any added Cal OES requirements. Federal procurement requirements for the 2020 SHSP can be found at Title 2 CFR Part 200.313.

Any equipment acquired or obtained with Grant Funds:

1. Will be made available under the California Disaster and Civil Defense Master Mutual Aid Agreement in consultation with representatives of the various fire, emergency medical, hazardous materials response services, and law enforcement agencies within the jurisdiction of the applicant;

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2. Will be consistent with needs as identified in the State Homeland Security Strategy and will be deployed in conformance with that plan;

3. Will be made available pursuant to applicable terms of the California Disaster and Civil Defense Master Mutual Aid Agreement and deployed with personnel trained in the use of such equipment in a manner consistent with the California Law Enforcement Mutual Aid Plan or the California Fire Services and Rescue Mutual Aid Plan.

L. Equipment acquired pursuant to this Agreement will be subject to the requirements of Title 2 CFR Part 200.313. For the purposes of this subsection, “Equipment” is defined as tangible nonexpendable property, having a useful life of more than one year which costs $5,000.00 or more per unit. Items costing less than $5,000.00, but acquired under the “Equipment” category of the Grant must also be listed on any required Equipment Listing.

1. Equipment must be used by Subrecipient in the program or project for which it was acquired as long as needed, whether or not the project or program continues to be supported by Federal funds. When no longer needed for the original program or project, the Equipment may be used in other activities currently or previously supported by a Federal agency.

2. Subrecipient must make Equipment available for use on other like projects or programs currently or previously supported by the Federal Government, providing such use will not interfere with the work on the projects or program for which it was originally acquired. First preference for other use must be given to other programs or projects supported by the awarding agency.

3. An Equipment Listing must be maintained listing each item of Equipment acquired with SHSP funds. The Equipment Listing must be kept up to date at all times. Any changes must be recorded in the Listing within ten (10) business days and the updated Listing is to be forwarded to the County of Los Angeles Auditor-Controller (A-C) Shared Services Division.

The Equipment Property Records must be maintained that include: (a) a description of the property, (b) a serial number or other identification number, (c) the source of property, (d) who holds title, (e) the acquisition date, (f) and cost of the property, (g) percentage of Federal participation in the cost of the property, (h) the location, (i) use and condition of the property, (j) and any ultimate disposition data including the date of disposal and sale price of the property. Records must be retained by the subrecipient pursuant to Title 2, Part 200.313 (d) (1) of the CFR.

4. All Equipment obtained under this Agreement must have an appropriate identification decal affixed to it, and, when practical, must be affixed where it is readily visible.

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5. A physical inventory of the Equipment must be taken by the Subrecipient and the results reconciled with the Equipment Listing at least once every two years or prior to any site visit by State or Federal auditors or County of Los Angeles monitors. The Subrecipient is required to have on file a letter certifying as to the accuracy of the Equipment Listing in the frequency as above, and provide to the CEO when requested.

M. Any Planning paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F or subsequent grant year programs.

N. Any Organization activities paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F.

O. Any Training paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F, and must be first submitted to CEO and then pre-authorized by Cal OES. A catalog of federally approved and sponsored training courses is available at https://www.firstrespondertraining.gov/frts/.

P. Any Exercise paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F. Detailed Homeland Security Exercise and Evaluation Program Guidance is available at https://www.fema.gov/hseep.

Q. Any Personnel activities paid pursuant to this Agreement must conform to the guidelines as listed in Exhibit F.

R. Subrecipient must provide to CEO a spending plan detailing the required steps and timeframes required to complete the approved projects within the grant timeframe. Subrecipient must submit the spending plan to CEO prior to final execution of the Agreement.

S. Pursuant to this Agreement, indirect costs are not reimbursable.

SECTION III

PAYMENT
§301. Payment of Grant Funds and Method of Payment
A. The County of Los Angeles will reimburse Subrecipient up to the maximum grant amount of $67,518.00 as expenditures are incurred and paid by Subrecipient and all documentation is reviewed and approved by County of Los Angeles. All expenditures must be for the purchase of equipment, exercises, training, organization, and planning as described in Section II of this Agreement. The

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grant amount represents the amount allocated to Subrecipient in the 2020 SHSP Grant Award Letter from Cal OES.

B. Subrecipient must submit reimbursement requests to the County of Los Angeles A-C Shared Services Division requesting payment as soon as a Project is completed and expenses are incurred and paid with the required supporting documentation; submission can be sent immediately or at a minimum on a quarterly basis, and no later than the date stated in §201, above. Each reimbursement request must be accompanied by the Reimbursement Form (sample attached hereto as Exhibit G, and subject to periodic revisions). All appropriate back-up documentation must be attached to the reimbursement form, including the method of procurement, bid documentation, purchase orders, invoices, report of goods received, and proof of payment.

For Training reimbursements, Subrecipient must include a copy of the class roster verifying training attendees, proof that prior approval was obtained from Cal OES and that a Cal OES Feedback number has been assigned to the course, and timesheets and payroll registers for all training attendees.

For Exercise reimbursements, Subrecipient must enter the After Action Report (AAR) and Improvement Plan on the State Office of Domestic Preparedness secure portal within sixty (60) days following completion of the exercise and submit proof of prior State approval of the AAR with the reimbursement request.

For Planning reimbursements, Subrecipient must include a copy of the final tangible product.

C. The County of Los Angeles may, at its discretion, reallocate unexpended grant funds to another subrecipient. Said reallocation may occur upon approval by the County of Los Angeles of a Subrecipient reimbursement submission, inquiry from the County of Los Angeles to the Subrecipient regarding fund utilization, or by written notification from the Subrecipient to the County of Los Angeles that a portion of the grant funds identified in §301.A., above, will not be utilized. As provided in §502, below, any increase or decrease in the grant amount specified in §301.A., above, may be effectuated by a written notification by the County of Los Angeles to the Subrecipient.

D. Payment of reimbursement request will be withheld by the County of Los Angeles until the County of Los Angeles has determined that Subrecipient has turned in all supporting documentation and completed the requirements of this Agreement.

E. It is understood that the County of Los Angeles makes no commitment to fund this Agreement beyond the terms set forth herein.

F. 1. Funding for all periods of this Agreement is subject to continuing Federal appropriation of grant funds for this program. In the event of a loss or reduction of Federal appropriation of grant funds for this program, the Agreement may be

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terminated, or appropriately amended, immediately upon notice to Subrecipient of such loss or reduction of Federal grant funds.

2. County of Los Angeles will make a good-faith effort to notify Subrecipient, in writing, of such non-appropriation at the earliest time.

SECTION IV

STANDARD PROVISIONS
§401. Construction of Provisions and Titles Herein
All titles or subtitles appearing herein have been inserted for convenience and do not, and will not be deemed to, affect the meaning or construction of any of the terms or provisions hereof. The language of this Agreement will be construed according to its fair meaning and not strictly for or against either party. §402. Applicable Law, Interpretation and Enforcement
Each party's performance hereunder must comply with all applicable laws of the United States of America, the State of California, and the County of Los Angeles.

This Agreement will be enforced and interpreted, as applicable, under the laws of the United States of America, the State of California and the County of Los Angeles.

If any part, term or provision of this Agreement is held void, illegal, unenforceable, or in conflict with any law of a Federal, State or Local Government having jurisdiction over this Agreement, the validity of the remainder of the Agreement will not be affected thereby.

Applicable Federal or State requirements that are more restrictive will be followed.
§403. Integrated Agreement
This Agreement sets forth all of the rights and duties of the parties with respect to the subject matter hereof, and replaces any and all previous agreements or understandings, whether written or oral, relating thereto. This Agreement may be amended only as provided for herein.
§404. Breach
If any party fails to perform, in whole or in part, any promise, covenant, or agreement set forth herein, or should any representation made by it be untrue, any aggrieved party may avail itself of all rights and remedies, at law or equity, in the courts of law. Said rights and remedies are cumulative of those provided for

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herein except that in all events, no party may recover more than once, suffer a penalty or forfeiture, or be unjustly compensated.
§405. Prohibition Against Assignment or Delegation
Subrecipient may not do any of the following, unless it has first obtained the written permission of the County of Los Angeles:

A. Assign or otherwise alienate any of its rights hereunder, including the right to payment; or
B. Delegate, subcontract, or otherwise transfer any of its duties hereunder. §406. Permits
Subrecipient and its officers, agents and employees must obtain and maintain all permits and licenses necessary for Subrecipient’s performance hereunder and must pay any fees required therefor. Subrecipient further certifies that it will immediately notify the County of Los Angeles of any suspension, termination, lapse, non-renewal or restriction of licenses, certificates, or other documents. §407. Nondiscrimination and Affirmative Action
Subrecipient must comply with the applicable nondiscrimination and affirmative action provisions of the laws of the United States of America, the State of California, and the County of Los Angeles. In performing this Agreement, Subrecipient must not discriminate in its employment practices against any employee or applicant for employment because of such person's race, religion, national origin, ancestry, sex, sexual orientation, age, physical handicap, mental disability, marital status, domestic partner status or medical condition.

Subrecipient must comply with Executive Order 11246, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375, and as supplemented in Department of Labor regulations (41 CFR Part 60).

If required, Subrecipient must submit an Equal Employment Opportunity Plan to the Department of Justice Office of Civil Rights in accordance with guidelines listed at https://www.justice.gov/crt.

Any subcontract entered into by the Subrecipient relating to this Agreement, to the extent allowed hereunder, will be subject to the provisions of this §407 of this Agreement.
§408. Indemnification
Each of the parties to this Agreement is a public entity. This indemnity provision is written in contemplation of the provisions of Section 895.2 of the Government Code of the State of California, which impose certain tort liability jointly upon public entities, solely by reason of such entities being parties to an agreement,

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and the parties agree that this indemnity provision will apply and will be enforceable regardless of whether Section 895 et seq. is deemed to apply to this Agreement. The parties hereto, as between themselves, consistent with the authorization contained in Government Code Sections 895.4 and 895.6 agree to each assume the full liability imposed upon it or upon any of its officers, agents, or employees by law, for injury caused by a negligent or wrongful act or omission occurring in the performance of this Agreement, to the same extent that such liability would be imposed in the absence of Government Code Section 895.2.

To achieve the above-stated purpose, each party agrees to indemnify and hold harmless the other party for any liability arising out of its own negligent acts or omissions in the performance of this Agreement (i.e., the Subrecipient agrees to indemnify and hold harmless the County of Los Angeles for liability arising out of the Subrecipient's negligent or wrongful acts or omissions and the County of Los Angeles agrees to indemnify and hold harmless the Subrecipient for liability arising out of the County of Los Angeles' negligent or wrongful acts or omissions). Each party further agrees to indemnify and hold harmless the other party for liability that is imposed on the other party solely by virtue of Government Code Section 895.2. The provisions of Section 2778 of the California Civil Code are made a part hereof as if fully set forth herein. Subrecipient certifies that it has adequate self-insured retention of funds to meet any obligation arising from this Agreement.
§409. Conflict of Interest
A. The Subrecipient covenants that none of its directors, officers, employees, or agents may participate in selecting, or administrating, any subcontract supported (in whole or in part) by Federal funds where such person is a director, officer, employee or agent of the subcontractor; or where the selection of subcontractors is or has the appearance of being motivated by a desire for personal gain for themselves or others such as family business, etc.; or where such person knows or should have known that:

1. A member of such person's immediate family, or domestic partner or organization has a financial interest in the subcontract;

2. The subcontractor is someone with whom such person has or is negotiating any prospective employment; or

3. The participation of such person would be prohibited by the California Political Reform Act, California Government Code §87100 et seq. if such person were a public officer, because such person would have a "financial or other interest" in the subcontract.

B. Definitions:

1. The term "immediate family" means domestic partner and/or those persons related by blood or marriage, such as husband, wife, father,

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mother, brother, sister, son, daughter, father in law, mother in law, brother in law, sister in law, son in law, daughter in law.

2. The term "financial or other interest" means:
a. Any direct or indirect financial interest in the specific contract, including but not limited to, a commission or fee, a share of the proceeds, prospect of a promotion or of future employment, a profit, or any other form of financial reward.
b. Any of the following interests in the subcontractor ownership:
partnership interest or other beneficial interest of five percent or more; ownership of five percent or more of the stock; employment in a managerial capacity; or membership on the board of directors or governing body.

C. The Subrecipient further covenants that no officer, director, employee, or agent may solicit or accept gratuities, favors, or anything of monetary value from any actual or potential subcontractor, supplier, a party to a sub agreement, (or persons who are otherwise in a position to benefit from the actions of any officer, employee, or agent).

D. The Subrecipient may not subcontract with a former director, officer, or employee within a one-year period following the termination of the relationship between said person and the Subrecipient.

E. Prior to obtaining the County of Los Angeles' approval of any subcontract, the Subrecipient must disclose to the County of Los Angeles any relationship, financial or otherwise, direct or indirect, of the Subrecipient or any of its officers, directors or employees or their immediate family with the proposed subcontractor and its officers, directors or employees.

F. For further clarification of the meaning of any of the terms used herein, the parties agree that references are made to the guidelines, rules, and laws of the County of Los Angeles, State of California, and Federal regulations regarding conflict of interest.

G. The Subrecipient warrants that it has not paid or given and will not pay or give to any third person any money or other consideration for obtaining this Agreement.

H. The Subrecipient covenants that no member, officer or employee of Subrecipient may have interest, direct or indirect, in any contract or subcontract or the proceeds thereof for work to be performed in connection with this project during his/her tenure as such employee, member or officer or for one year thereafter.

I. The Subrecipient must incorporate the foregoing subsections of this Section into every agreement that it enters into in connection with this grant and must

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substitute the term "subcontractor" for the term "Subrecipient" and "sub subcontractor" for "Subcontractor".
§410. Restriction on Disclosures
Any reports, analyses, studies, drawings, information, or data generated as a result of this Agreement are to be governed by the California Public Records Act (California Government Code Sec. 6250 et seq.).
§411. Statutes and Regulations Applicable To All Grant Contracts A. Subrecipient must comply with all applicable requirements of State, Federal, and County of Los Angeles laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this Agreement. Subrecipient must comply with applicable State and Federal laws and regulations pertaining to labor, wages, hours, and other conditions of employment. Subrecipient must comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement.

These requirements include, but are not limited to:

1. CFR
Subrecipient must comply with Title 2 CFR Part 200.

2. Single Audit Act
Since Federal funds are used in the performance of this Agreement, Subrecipient must, as applicable, adhere to the rules and regulations of the Single Audit Act (31 USC Sec. 7501 et seq.), 2 CFR Part 200 and any administrative regulation or field memos implementing the Act.

3. Americans with Disabilities Act
Subrecipient hereby certifies that, as applicable, it will comply with the Americans with Disabilities Act 42, USC §§12101 et seq., and its implementing regulations. Subrecipient will provide reasonable accommodations to allow qualified individuals with disabilities to have access to and to participate in its programs, services and activities in accordance with the provisions of the Americans with Disabilities Act.

Subrecipient will not discriminate against persons with disabilities nor against persons due to their relationship to or association with a person with a disability. Any subcontract entered into by Subrecipient, relating to this Agreement, to the extent allowed hereunder, will be subject to the provisions of this paragraph.

4. Political and Sectarian Activity Prohibited

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None of the funds, materials, property or services provided directly or indirectly under this Agreement may be used for any partisan political activity, or to further the election or defeat of any candidate for public office. Neither may any funds provided under this Agreement be used for any purpose designed to support or defeat any pending legislation or administrative regulation. None of the funds provided pursuant to this Agreement may be used for any sectarian purpose or to support or benefit any sectarian activity.

Subrecipient must file a Disclosure Form at the end of each calendar quarter in which there occurs any event requiring disclosure or which materially affects the accuracy of any of the information contained in any Disclosure Form previously filed by Subrecipient. Subrecipient must require that the language of this Certification be included in the award documents for all sub-awards at all tiers and that all subcontractors certify and disclose accordingly.

5. Records Inspection
At any time during normal business hours and as often as either the County of Los Angeles, the U.S. Comptroller General or the Auditor General of the State of California may deem necessary, Subrecipient must make available for examination all of its records with respect to all matters covered by this Agreement. The County of Los Angeles, the U.S.

Comptroller General and the Auditor General of the State of California have the authority to audit, examine and make excerpts or transcripts from records, including all Subrecipient’s method of procurement, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement.

Subrecipient agrees to provide any reports requested by the County of Los Angeles regarding performance of this Agreement.

6. Records Maintenance
Records, in their original form, must be maintained in accordance with requirements prescribed by the County of Los Angeles with respect to all matters specified in this Agreement. Original forms are to be maintained on file for all documents specified in this Agreement. Such records must be retained for a period five (5) years after termination of this Agreement and after final disposition of all pending matters. “Pending matters” include, but are not limited to, an audit, litigation or other actions involving records. The County of Los Angeles may, at its discretion, take possession of, retain and audit said records. Records, in their original form pertaining to matters covered by this Agreement, must at all times be retained within the County of Los Angeles unless authorization to remove them is granted in writing by the County of Los Angeles.

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7. Subcontracts and Procurement
Subrecipient must, as applicable, comply with the Federal, State and County of Los Angeles standards in the award of any subcontracts. For purposes of this Agreement, subcontracts include but are not limited to purchase agreements, rental or lease agreements, third party agreements, consultant service contracts and construction subcontracts.

Subrecipient must, as applicable, ensure that the terms of this Agreement with the County of Los Angeles are incorporated into all Subcontractor agreements. The Subrecipient must submit all Subcontractor agreements to the County of Los Angeles for review prior to the release of any funds to the Subcontractor. The Subrecipient must withhold funds to any Subcontractor agency that fails to comply with the terms and conditions of this Agreement and their respective Subcontractor agreement.

8. Labor
Subrecipient must, as applicable, comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed requirements for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System Personnel Administration (5 CFR 900, Subpart F).

Subrecipient must, as applicable, comply with the provisions of the DavisBacon Act (40 U.S.C. §§276a to 276a-7); the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874); the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally-assisted construction subagreements; and the Hatch Act (5 USC §§1501-1508 and 7324-7328).

Subrecipient must, as applicable, comply with the Federal Fair Labor Standards Act (29 U.S.C. §201) regarding wages and hours of employment.

None of the funds may be used to promote or deter union/labor organizing activities. CA Gov’t Code Sec. 16645 et seq.

9. Civil Rights
Subrecipient must, as applicable, comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352), which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681- 1683, and 1685- 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of disabilities; (d) the Age

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Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to non-discrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; (j) the requirements of any other nondiscrimination statute(s) that may apply to the application; and (k) P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance.

10. Environmental
Subrecipient must, as applicable, comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646), which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs.

These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases.

Subrecipient must, as applicable, comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93- 523); (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93205); and (i) Flood Disaster Protection Act of 1973 §102(a) (P.L. 93-234).

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Subrecipient must, as applicable, comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.

Subrecipient must, as applicable, comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.), which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.

Subrecipient must, as applicable, comply with the Federal Water Pollution Control Act (33 U.S.C. §1251 et seq.), which restores and maintains the chemical, physical and biological integrity of the Nation’s waters.

Subrecipient must, as applicable, ensure that the facilities under its ownership, lease or supervision that are utilized in the accomplishment of this project are not listed in the Environmental Protection Agency’s (EPA) list of Violating Facilities and that it will notify the Federal Grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA.

By signing this Agreement, Subrecipient warrants and represents that it will, as applicable, comply with the California Environmental Quality Act (CEQA), Public Resources Code §21000 et seq.

Subrecipient must, as applicable, comply with the Energy Policy and Conservation Act (P.L. 94-163, 89 Stat. 871).

Subrecipient must, as applicable, comply with the provision of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982 (16 U.S.C. 3501 et. seq.) which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System.

11. Preservation
Subrecipient must, as applicable, comply with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.).

12. Suspension, Debarment, Ineligibility and Voluntary Exclusion Subrecipient must, as applicable, comply with Title 2 CFR Part §3000, regarding Suspension and Debarment, and Subrecipient must submit a Certification Regarding Debarment, attached hereto as Exhibit B, required by Executive Order 12549 and any amendment thereto. Said Certification must be submitted to the County of Los Angeles concurrent with the

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execution of this Agreement and must certify that neither Subrecipient nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department head or agency. Subrecipient must require that the language of this Certification be included in the award documents for all sub-award at all tiers and that all subcontractors certify accordingly.

13. Drug-Free Workplace
Subrecipient must, as applicable, comply with the federal Drug-Free Workplace Act of 1988, 41 USC §701, Title 44 Code of Federal Regulations (CFR) Part §17; the California Drug-Free Workplace Act of 1990, CA Gov’t Code §§8350-8357, and Subrecipient must complete the Certification Regarding Drug-Free Workplace Requirements, attached hereto as Exhibit C, and incorporated herein by reference. Subrecipient must require that the language of this Certification be included in the award documents for all sub-award at all tiers and that all subcontractors certify accordingly.

14. Lobbying Activities
Subrecipient must, as applicable, comply with 31 U.S.C.1352 and complete the Disclosure of Lobbying Activities, (OMB 0038-0046), attached hereto as Exhibit A, and incorporated herein by reference.

15. Miscellaneous
Subrecipient must, as applicable, comply with the Laboratory Animal Welfare Act of 1966, as amended (P.L. 89-544, 7 USC §§2131 et seq.).

B. Statutes and Regulations Applicable To This Particular Grant Agreement Subrecipient must comply with all applicable requirements of State and Federal laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this particular grant program.

Subrecipient must, as applicable, comply with new, amended, or revised laws, regulations, and/or procedures that apply to the performance of this Agreement.

These requirements include, but are not limited to:

Title 2 CFR Part 200; EO 12372; U.S. Department of Homeland Security, Office of State and Local Government Coordination and Preparedness, Office for Domestic Preparedness, ODP WMD Training Course Catalogue; and DOJ Office for Civil Rights.

Standardized Emergency Management System (SEMS) requirements as stated in the California Emergency Services Act, Government Code Chapter 7 of Division 1 of Title 2, §8607.1(e) and CCR Title 19, §§2445-2448.

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Provisions of Title 2, 6, 28, 44 CFR applicable to grants and cooperative agreements, including Part 18, Administrative Review Procedures; Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities; Part 35, Nondiscrimination on the Basis of Disability in State and Local Government Services; Part 38, Equal Treatment of Faith-based Organizations; Part 42, Nondiscrimination/Equal Employment Opportunities Policies and Procedures; Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management and Wetland Protection Procedures; Part 64, Floodplain Management and Wetland Protection Procedures; Federal laws or regulations applicable to Federal Assistance Programs; Part 69, New Restrictions on Lobbying; Part 70, Uniform Administrative Requirements for Grants and Cooperative Agreements (including sub-awards) with Institutions of Higher Learning, Hospitals and other Non-Profit Organizations; and Part 83, Government-Wide Requirements for a Drug Free Workplace (grants).

Nondiscrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or the Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants, M7100.1, and all other applicable Federal laws, orders, circulars, or regulations.

1. Travel Expenses
Subrecipient, as provided herein, will be compensated for Subrecipient’s reasonable travel expenses incurred in the performance of this Agreement, to include travel and per diem, unless otherwise expressed.

Subrecipient’s total travel for in-State and/or out-of-State and per diem costs must be included in the contract budget(s). All travel, including outof-State travel, that is not included in the budget(s) will not be reimbursed without prior written authorization from the County of Los Angeles.

Subrecipient’s administrative-related travel and per diem reimbursement costs will not be reimbursed. For programmatic-related travel costs, Subrecipient’s reimbursement rates may not exceed the amounts established under the grant.

C. Compliance With Grant Requirements
To obtain the grant funds, the State required an authorized representative of the County of Los Angeles to sign certain promises regarding the way the grant funds would be spent. These requirements are included in Exhibit F and in the State's “Grant Assurances”. By signing these Grant Assurances and accepting Exhibit F, the County of Los Angeles became liable to the State for any funds

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that are used in violation of the grant requirements. The State's Grant Assurances are incorporated into this Agreement through Exhibit D.

Subrecipient will be liable to the Grantor for any funds the State determines the Subrecipient used in violation of these Grant Assurances.

Pursuant to this Agreement, Subrecipient shall execute the 2020 Certification of Grant Assurances in Exhibit D, accepting and agreeing to abide by all provisions, assurances, and requirements therein. Subrecipient agrees to indemnify and hold harmless the County of Los Angeles for any sums the State or Federal government determines Subrecipient used in violation of the Grant Assurances.

To the extent Exhibit D conflicts with language or provisions contained in this Agreement, or contains more restrictive requirements under Federal and State law, Exhibit D shall control.

D. Noncompliance With Grant Requirements
Subrecipient understands that failure to comply with any of the above assurances and requirements, including Exhibit D, may result in suspension, termination or reduction of grant funds, and repayment by the Subrecipient to the County of Los Angeles of any unauthorized expenditures. §412. Federal, State and Local Taxes
Federal, State and local taxes are the responsibility of the Subrecipient as an independent party and not of the County of Los Angeles and must be paid prior to requesting reimbursement. However, these taxes are an allowable expense under the grant program.
§413. Inventions, Patents and Copyrights
A. Reporting Procedure for Inventions
If any project produces any invention or discovery ("Invention") patentable or otherwise under Title 35 of the U.S. Code, including, without limitation, processes and business methods made in the course of work under this Agreement, the Subrecipient must report the fact and disclose the Invention promptly and fully to the County of Los Angeles. The County of Los Angeles will report the fact and disclose the Invention to the State. Unless there is a prior agreement between the County of Los Angeles and the State, the State will determine whether to seek protection on the Invention. The State will determine how the rights in the Invention, including rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the policy (“Policy”) embodied in the Federal Acquisition Regulations System, which is based on Ch. 18 of Title 35 U.S.C. Sections 200 et seq. (Pub. L. 95-517, Pub. L. 98-620, Title 37 CFR Part 401); Presidential Memorandum on Government Patent Policy to the Heads of the Executive Departments and Agencies, dated

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2/18/1983); and Executive Order 12591, 4/10/87, 52 FR 13414, Title 3 CFR, 1987 Comp., p. 220 (as amended by Executive Order 12618, 12/22/87, 52 FR 48661, Title 3 CFR, 1987 Comp., p. 262). Subrecipient hereby agrees to be bound by the Policy, and will contractually require its personnel to be bound by the Policy.

B. Rights to Use Inventions
As applicable, County of Los Angeles will have an unencumbered right, and a non-exclusive, irrevocable, royalty-free license to use, manufacture, improve upon, and allow others to do so for all government purposes, any Invention developed under this Agreement.

C. Copyright Policy

1. Unless otherwise provided by the State or the terms of this Agreement, when copyrightable material ("Material") is developed under this Agreement, the County of Los Angeles, at its discretion, may copyright the Material. If the County of Los Angeles declines to copyright the Material, the County of Los Angeles will have an unencumbered right, and a nonexclusive, irrevocable, royalty-free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Material developed under this Agreement.

2. The State will have an unencumbered right, and a non-exclusive, irrevocable, royalty-free license, to use, manufacture, improve upon, and allow others to do so for all government purposes, any Material developed under this Agreement or any Copyright purchased under this Agreement.

3. Subrecipient must comply with Title 24 CFR 85.34.

D. Rights to Data
The State and the County of Los Angeles will have unlimited rights or copyright license to any data first produced or delivered under this Agreement. “Unlimited rights” means the right to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform and display publicly, or permit others to do so; as required by Title 48 CFR 27.401. Where the data are not first produced under this Agreement or are published copyrighted data with the notice of 17 U.S.C. Section 401 or 402, the State acquires the data under a copyright license as set forth in Title 48 CFR 27.404(f)(2) instead of unlimited rights. (Title 48 CFR 27.404(a)).

E. Obligations Binding on Subcontractors
Subrecipient must require all subcontractors to comply with the obligations of this section by incorporating the terms of this section into all subcontracts.

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§414. Child Support Assignment Orders
Under the terms of this Agreement, Subrecipient must, as applicable, comply with California Family Code Section 5230 et seq.
§415. Minority, Women, And Other Business Enterprise Outreach Program It is the policy of the County of Los Angeles to provide Minority Business Enterprises, Women Business Enterprises and all other business enterprises an equal opportunity to participate in the performance of all Subrecipient’s contracts, including procurement, construction and personal services. This policy applies to all of the Subrecipient’s contractors and sub-contractors. §416. Compliance with Fair Chance Employment Practices
Subrecipient shall comply with fair chance employment hiring practices set forth in California Government Code Section 12952, Employment Discrimination:

Conviction History. Subrecipient’s violation of this paragraph of the Agreement t may constitute a material breach of the Agreement. In the event of such material breach, County of Los Angeles may, in its sole discretion, terminate the Agreement.
§417. Method of Payment and Required Information
The County of Los Angles may, at its sole discretion, determine the most appropriate, efficient, secure, and timely form of payment provided under this Agreement. Subrecipient further agrees that the default form of payment shall be Electronic Funds Transfer (EFT) or Direct Deposit, unless an alternative method of payment is deemed appropriate by the A-C.

Subrecipient shall provide the A-C with electronic banking and related information for the Subrecipient and/or any other payee that the Subrecipient designates to receive payment pursuant to this Agreement at https://directdeposit.lacounty.gov/. Such electronic banking and related information includes, but is not limited to: bank account number and routing number, legal business name, valid taxpayer identification number or TIN, a working e-mail address capable of receiving remittance advices and other payment related correspondence, and any other information that the A-C determines is reasonably necessary to process the payment and comply with all accounting, record keeping, and tax reporting requirements.

Any provision of law, grant, or funding agreement requiring a specific form or method of payment other than EFT or Direct Deposit shall supersede this requirement with respect to those payments. At any time during the duration of this Agreement, the Subrecipient may submit a written request for an exemption

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to this requirement and must be based on specific legal, business or operational needs and explain why the payment method designated by the A-C is not feasible and an alternative is necessary. The A-C, in consultation with CEO, shall decide whether to approve exemption requests.

SECTION V

DEFAULTS, SUSPENSION, TERMINATION, AND AMENDMENTS
§501. Defaults
Should either party fail for any reason to comply with the contractual obligations of this Agreement within the time specified by this Agreement, the non-breaching party reserves the right to terminate the Agreement, reserving all rights under State and Federal law.
§502. Termination
This Agreement may be terminated, in whole or in part, from time to time, when such action is deemed by the County of Los Angeles, in its sole discretion, to be in its best interest. Termination of work hereunder shall be effected by notice of termination to the Subrecipient specifying the extent to which performance of work is terminated and the date upon which such termination becomes effective.

The date upon which such termination becomes effective shall be no less than ten (10) days after the notice is sent.
§503.Amendments
Except as otherwise provided in this paragraph, any change in the terms of this Agreement, including changes in the services to be performed by Subrecipient, that are agreed to by the Subrecipient and the County of Los Angeles must be incorporated into this Agreement by a written amendment properly signed by persons who are authorized to bind the parties. Notwithstanding the foregoing, any increase or decrease of the grant amount specified in §301.A., above, or any extension of the performance period specified in §201, above, does not require a written amendment, but may be effectuated by a written notification by the County of Los Angeles to the Subrecipient.

SECTION VI

ENTIRE AGREEMENT
§601. Complete Agreement

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This Agreement contains the full and complete Agreement between the two parties. Neither verbal agreement nor conversation or other communication with any officer or employee of either party will affect or modify any of the terms and conditions of this Agreement.
§602. Number of Pages and Attachments
This Agreement may be executed utilizing wet, scanned digital, and electronic signatures, each of which is deemed to be an original. This Agreement includes (26) pages and (8) Exhibits which constitute the entire understanding and agreement of the parties.
[Remainder of this page intentionally left blank]

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IN WITNESS WHEREOF, the Subrecipient and County of Los Angeles have caused this Agreement to be executed by their duly authorized representatives.

COUNTY OF LOS ANGELES
BY _________ ________
FESIA A. DAVENPORT Date
Chief Executive Officer
BY __________________________ BY _________________

CELIA ZAVALA ARLENE BARRERA
Executive Officer, Board of Supervisors Auditor-Controller

APPROVED AS TO FORM
RODRIGO A. CASTRO-SILVA
County Counsel
BY__________________________
Deputy County Counsel
BY_____________________________ ________________________ __________________ City Representative/Title (Signature) (Print Name) Date

APPROVED AS TO FORM
BY_____________________________ ________________________ __________________ City Attorney (Signature) (Print Name) Date
ATTEST
BY_____________________________ ________________________ _________________ City Clerk (Signature) (Print Name) Date

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EXHIBITS
Exhibit A Certification and Disclosure Regarding Lobbying Exhibit B Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions
Exhibit C Certification Regarding Drug-Free Workplace
Exhibit D Certification of Grant Assurances
Exhibit E Final Grant Award Letter and Project Worksheet Exhibit F 2020 Notice of Funding Opportunity
Exhibit G Reimbursement Form and Instructions
Exhibit H Monitoring Instrument

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DISCLOSURE OF LOBBYING ACTIVITIES
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EXHIBIT A Page 246 of 471
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Cal OES 2-232
EXHIBIT A Page 247 of 471
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DISCLOSURE OF LOBBYING ACTIVITIES
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1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:

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Congressional District, if known: Congressional District, if known:

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16. ,QIRUPDWLRQUHTXHVWHGWKURXJKWKLVIRUPLVDXWKRUL]HGE\Title 31 U.S.C. Section 1352 7KLVGLVFORVXUHRIOREE\LQJDFWLYLWLHVLVDPDWHULDOUHSUHVHQWDWLRQRIIDFWXSRQZKLFK UHOLDQFHZDVSODFHGE\WKHWLHUDERYHZKHQWKLVWUDQVDFWLRQZDVPDGHRUHQWHUHGLQWR 7KLVGLVFORVXUHLVUHTXLUHGSXUVXDQWWR31 U.S.C. 13527KLVLQIRUPDWLRQZLOOEH UHSRUWHGWRWKH&RQJUHVVVHPLDQQXDOO\DQGZLOOEHDYDLODEOHIRUSXEOLFLQVSHFWLRQ$Q\ SHUVRQZKRIDLOVWRILOHWKHUHTXLUHGGLVFORVXUHVKDOOEHVXEMHFWWRDFLYLOSHQDOW\RIQRW OHVVWKDQDQGQRWPRUHWKDQIRUHDFKVXFKIDLOXUH 'DWH
Federal Use Only: Authorized for Local Reproduction
Standard Form – LLL
B B A
✔
Department of Homeland Security Homeland Security Grant Program

97.067
Cal OES 2-232
County of Los Angeles
Chief Executive Office
500 West Temple Street, Room B-79-2
Los Angeles, CA 90012
EXHIBIT A Page 248 of 471
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EXHIBIT A Page 249 of 471

EXHIBIT B

CERTIFICATION REGARDING

DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION

LOWER TIER COVERED TRANSACTIONS
This certification is requited by the regulations implementing Executive Order 12549, Debarment and Suspension, 24 CFR Part 24 Section 24.510, Participants’ responsibilities.
(READ ATTACHED INSTRUCTIONS FOR CERTIFICATION BEFORE

COMPLETING)

1. The prospective recipient of Federal assistance funds certifies that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

2. Where the prospective recipient of Federal assistance funds is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

AGREEMENT NUMBER

CONTRACTOR/BORROWER/AGENCY

NAME AND TITLE OF AUTHORIZED REPRESENTATIVE

SIGNATURE DATE

EXHIBIT B

Page 250 of 471 ends

INSTRUCTIONS FOR CERTIFICATION

1. By signing and submitting this document, the prospective recipient of Federal assistance Is providing the certification as set out below.

2. The certification in this clause Is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective recipient of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension andlor debarment.

3. The prospective recipient of Federal assistance funds shall provide immediate written notice to the person to which this agreement Is entered, If at any time the prospective recipient of Federal assistance funds learns that its certification was erroneous, when submitted or has become erroneous by reason of changed circumstances.

4. The terms “covered transaction,” “debarred,” “suspended,” “ineligible,” “lower tier covered transaction,” “participant,” “person,”” primary covered transaction,” ‘principal,” “proposal,” and “voluntarily excluded,” as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549.

5. The prospective recipient of Federal assistance funds agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowinglyenter into any lower tier coveted transaction with a person who is debarred, suspended, declared Ineligible, or voluntarily excluded from participation on this coveted transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective recipient of Federal assistance funds further agrees by submitting this proposal that it will include the clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction, unless it knows that the certification is erroneous.

A participant may decide the method and frequency by which it determines the eligibility of Its principals. Each participant may, but is not requited to, check the List of Parties Excluded from Procurement or Non Procurement Programs.

6. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause.

The knowledge and information of a participant is not requited to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under Paragraph 5 of these instructions, if a participant In a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded form participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursueavailable remedies, including suspension and/or debarment.

EXHIBIT B

Page 251 of 471 ends

Drug-Free Workplace Certification STD. 21 (Revised 7/2015)

STATE OF CALIFORNIA

DRUG-FREE WORKPLACE CERTIFICATION
STD. 21
COMPANY/ORGANIZATION NAME:

The contractor or grant recipient named above hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The above-named contractor or recipient will:

1. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a).

2. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(b), to inform employees about all of the following:
(a) The dangers of drug abuse in the workplace,
(b) The person’s or organization’s policy of maintaining a drug-free workplace, (c) Any available counseling, rehabilitation and employee assistance programs, and (d) Penalties that may be imposed upon employees for drug abuse violations.

3. Provide as required by Government Code Section 8355(c), that every employee who works on the proposed contract or subgrant:
(a) Will receive a copy of the company’s drug-free policy statement, and (b) Will agree to abide by the terms of the company’s statement as a condition of employment on the contract or subgrant.

CERTIFICATION
I, the official named below, hereby swear that I am duly authorized legally to bind the contractor or Recipient to the above described certification. I am fully aware that this certification, executed on the date and in the county below, is made under penalty of perjury under the laws of the State of California.

OFFICAL’S NAME DATE EXECUTED

EXECUTED IN THE COUNTY OF
CONTRACTOR or RECEIPEINT SIGNATURE
TITLE
FEDERAL I.D. NUMBER

COUNTY OF LOS ANGELES
EXHIBIT C Page 252 of 471
Drug-Free Workplace Certification STD. 21 (Revised 7/2015)

STATEMENT ON THE DRUG-FREE WORKPLACE
To comply with the enactment of Senate Bill 1120, (Chapter 1170, Statutes of 1990), which established the Drug-Free Workplace Act of 1990, the
(your agency)
accordingly provides this statement of compliance.

In order to maintain funding eligibility, state agencies, along with those in receipt of grant and contractual awards, must certify that they provide drug-free workplaces and have issued drug-free workplace statements to their employees [Section 8355(a) of the Government Code]. Consequently, in accordance with this directive, this statement is issued to meet this requirement.

The (your agency), an agency within the State of California has adopted this statement in compliance with legislation which addresses issues to avoid the dangers arising from drug and alcohol abuse in the workplace. These dangers include death and injury to the employee, co-workers, or the public resulting from accidents, dereliction of duty, poor judgment and carelessness. Substance abuse also results in lost productivity, reduced efficiency, and increased absenteeism by the substance abuser and interferes with the job performance of employees who do not use illegal or unauthorized substances. [Section 8355(b)(1)]
California law prohibits the unlawful manufacture, dispensation, possession, or illegal use of a controlled substance. That prohibition extends to all places and includes the worksite of California state employees. [Section 8355(a)]
Employees convicted of a violation of criminal drug statute, when the violation occurred at an employee’s worksite, shall report the conviction to the granting and monitoring State agency upon conviction. [Section 8356(a)(1)(2)]
In the event of the unlawful manufacture, distribution, dispensation, possession or illegal use of a controlled substance at a State worksite, the State may take disciplinary action pursuant to the law and/or require the satisfactory completion of a drug abuse assistance or rehabilitation program. [Section 8355(b)(4)] The Employee Assistance Program (EAP) provides drug problem assessment and referral to appropriate counseling and rehabilitation services. The EAP is available to all agency employees. Procedures exist to ensure the confidentiality of EAP records. Contact your personnel office for further information.

It is the intent of the (your agency) to ensure by execution of this statement of compliance that each employee shall abide by the terms of this drug-free workplace statement. [Section 8355(c)]
EXHIBIT C Page 253 of 471
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs

Page 1 of 14 ends

As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application, within prescribed timelines.

I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO); (c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.

Federal Regulations
Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.). Updates are issued by the Office of Management and Budget (OMB) and can be found at http://www.whitehouse.gov/omb/.

State and federal grant award requirements are set forth below. The Applicant hereby agrees to comply with the following:

1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board, or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board, or authorized body;
EXHIBIT D Page 254 of 471
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs

Page 2 of 14 ends

(d) Applicant is authorized by the city council, governing board, or authorized body to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost, if any) to ensure proper planning, management and completion of the project described in this application; and
(e) Official executing this agreement is authorized by the Applicant.

This Proof of Authority must be maintained on file and readily available upon request.

2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized to perform allowable activities approved under the award, within the period of performance.

3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

EXHIBIT D Page 255 of 471
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs

Page 3 of 14 ends

The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508 and §§ 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds.

Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation or policy without the express written approval from the California Governor’s Office of Emergency Services (Cal OES) or the federal awarding agency.

4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.213 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its principals, recipients, or subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (2)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default.

Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.

5. Non-Discrimination and Equal Employment Opportunity
The Applicant will comply with all state and federal statutes relating to nondiscrimination, including:

EXHIBIT D Page 256 of 471
Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs

Page 4 of 14 ends

(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. § 2000d et. seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services;
(b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits discrimination against those with disabilities or access and functional needs; (d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. §§ 12101- 12213), which prohibits discriminationon the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd—2), relating to confidentiality of patient records regarding substance abuse treatment; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators)— be designed and constructed with certain accessible features (See 24 C.F.R. § 100.201); (h) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employmentdecisions on the basis of race, color, religion, sex, sexual orientation, gender identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors;
(j) California Public Contract Code § 10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages; EXHIBIT D Page 257 of 471
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(k) DHS policy to ensure the equal treatment of faith-based organizations, under which all applicants and recipients must comply with equal treatment policies and requirements contained in 6 C.F.R. Part19;
(l) The Applicant will comply with California’s Fair Employment and Housing Act (FEHA) (California Government Code §§12940, 12945, 12945.2), as applicable.

FEHA prohibits harassment and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave, military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions; (m)Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) that may apply to this application.

6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.), the Applicant certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act.

7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000- 21177), to include coordination with the city or county planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000- 15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters; (d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile sources;
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(e) Institution of environmental quality control measures under the National Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmentaland human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
(g) Executive Order 11514 which sets forth national environmental standards; (h) Executive Order 11738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L. 93-523); (j) The Endangered Species Act of 1973, (P.L. 93-205);
(k) Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 etseq.);
(l) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.);
(m)Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting components or potential components of the national wildand scenic rivers system.

The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease and desist order pursuant to § 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution.

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8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F Audit Requirements.

9. Access to Records
In accordance with 2 C.F.R. § 200.336, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. The Applicant will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision.

10. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant’s employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.

11. Financial Management
False Claims for Payment - The Applicant will comply with 31 U.S.C §§ 3729-3733 which sets forth that no subrecipient, recipient, or subrecipient shall submit a false claim for payment, reimbursement or advance.

12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 109-282), specifically (a) the reporting of subawards obligating $25,000 or more in federal funds and (b) executive compensation data for first-tier subawards. This includes the provisions of FFATA, which includes requirements for executive compensation, and also requirements implementing the Act for the non-federal entity at 2 C.F.R. Part 25 Financial Assistance Use of Universal Identifier and Central Contractor Registration and 2 C.F.R.

Part 170 Reporting Subaward and Executive Compensation Information.

13. Whistleblower Protections
The Applicant also must comply with statutory requirements for whistleblower protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310.

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14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant award recipients or a subrecipient from: (1) engaging in trafficking in persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; (3) using forced labor in the performance of the award or subawards under the award.

15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for federally-assisted construction contracts or subcontracts, and (b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to employees of institutes of higher learning (IHE), hospitals and other non-profit organizations.

16. Worker’s Compensation
The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et seq.

17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase; (b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more;
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(c) Assist the awarding agency in assuring compliance with Section 106 of the (d) National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §469a-1 et seq.); and
(e) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.

18. Certifications Applicable Only to Federally-Funded Construction Projects For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project;
(b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications;and (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State.

19. Use of Cellular Device While Driving is Prohibited
Applicants are required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read a text-based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talking, unless to make an emergency call to 911, law enforcement, or similar services.

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20. California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity’s grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act, California Government Code section 6250 et seq. The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic planning process.

EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) –

PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS

21. Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds.

22. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.

23. Best Practices for Collection and Use of Personally Identifiable Information (PII) DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. All recipients who collectPII are required to have a publically-available privacy policy that describes standards on the usage and maintenance of PII they collect. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy template a useful resource respectively.

24. Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards.

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25. Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions.

26. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.

27. Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129.

28. Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B138942.

29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all Applicants must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a.

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30. Non-supplanting Requirement
All recipients who receive federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through nonfederal sources.

31. Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L.

No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14.

32. SAFECOM
All recipients who receive federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.

33. Terrorist Financing
All recipients must comply with Executive Order 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws.

34. Reporting of Matters Related to Recipient Integrity and Performance If the total value of the recipient’s currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, you must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions.

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35. USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175–175c.

36. Use of DHS Seal, Logo, and Flags
All recipients must obtain permission from their DHS Financial Assistance Office, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials.

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IMPORTANT
The purpose of the assurance is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc. The Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in this assurance. This assurance is binding on the Applicant, its successors, transferees, assignees, etc. Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds.

All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the subrecipient may be ineligible for award of any future grants if the Cal OES determines that any of the following has occurred: (1) the recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

All of the language contained within this document must be included in the award documents for all subawards at all tiers. All recipients are bound by the Department of Homeland Security Standard Terms and Conditions 2020, Version 10.1, hereby incorporated by reference, which can be found at:
https://www.dhs.gov/publication/fy15-dhs-standard-terms-and-conditions.

The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Applicant.

Subrecipient:

Signature of Authorized Agent:

Printed Name of Authorized Agent:

Title: Date:

EXHIBIT D Page 267 of 471
GAVIN NEWSOM MARK S. GHILARDUCCI

GOVERNOR DIRECTOR
:‘Cal OES
;>1

GOVERNORS OFFICEOF EMERGENCY SERVICES
October 23, 2020
Fesia A. Davenport
Acting Chief Executive Officer
Los Angeles County
500 West Temple Street, Room 713
Los Angeles, CA 90012-0000
SUBJECT: NOTIFICATION Of SUBRECIPIENT SUBAWARD APPROVAL Fiscal Year (FY) 2020 Homeland Security Grant Program (HSGP) Subaward #2020-0095, Cal OES ID#037-00000Subaward Period of Performance: 09/01/2020-05/31/2023 Dear Ms. Davenport:

We are pleased to announce the approval of your FY 2020 HSGP subaward in the amount of $10,593,612. Once the completed application is received and approved, reimbursement of eligible subaward expenditures may be requestedusing the California Governor’s Office of Emergency Services (Cal OES) Financial Management Forms Workbook. Failure to provide documentation in a timely manner could result in a hold on funding, pursuant to Title 2, Code of Federal Regulations (CFR), Sections 200.338(a) and 200.207(b)(1)-(2).

This subaward is subject to requirements in 2 CFR, Part 200, including the Notice of Funding Opportunity (NOFO), the Preparedness Grants Manual, the California Supplement to the NOFO, and all applicable federal, state, and local requirements. All activities funded with this subaward must be completed within the subaward period of performance.Subrecipients must obtain additional written approval prior to incurring costs for activities such as aviation, watercraft, allowability request logs, noncompetitive procurement, and projects requiring Environmental Planning and Historic Preservation review. Additionally, all projects falling under the National PriorityInvestment Justifications must be reviewed and approved for effectiveness by the 3650 SCHRIEVER AVENUE, MATHER, CA 95655
.CalOES.ca.ov

EXHIBIT E

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Fesia A. Davenport
October 23, 2020

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Federal Emergency Management Agency (FEMA), prior to the obligation, and expenditure of funds for those projects.

Your organization will be required to prepare and submit the Biannual Strategy Implementation Report (BSIR) to Cal OES via the FEMA Grants Reporting Tool (GRT) semi-annually for the duration of the subaward period of performance or until all activities are completed and the subaward is formally closed. Failure to submit requited reports could result in subaward reduction, suspension, or termination. Throughout the subaward cycle, milestones set in the GRT will be used as indicators of project feasibility, performance, and grant managementcapacity. This information may also be used in assessing proposals in future grant opportunities.

A Conditional Hold has been placed on your subaward; five percent of thesubaward must be allocated to each of the four National Priority Investment Justifications for a total of twenty percent of the award. To release this hold, additional information is required for the investments identified which must be submitted in the December 2020 BSIR in a manner consistent with Grants Program Directorate Information Bulletin No. 447.

Your dated signature is required on this letter. Please sign and return the originalto your Cal OES Program Representative within 20 calendar days upon receipt and keep a copy for your records. For further assistance, please contact your Cal OES Program Representative.

Sincerely,
MARK S. GHILARDUCCI
Director
L1 202o
Fesia A. Davenport Date
Los Angeles County

EXHIBIT E

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City of San Marino Ledger Type
FY 2020 State Home Security Program (SHSP) Projects Date Grant Subaward: 2020-0095
Cal OES ID: 037-00000 POP Start Date
POP End Date
Project
No. Project Title Funding Source Discipline Solution Area Total Budgeted 021 LE Automated License Plate Readers HSGP-SHSP LE Equipment $ 67,518 Total $ 67,518
Project Ledger
9/1/2020
5/31/2023
Initial Application
2/15/2022

Page 1 of 6 ends

City of San Marino Ledger Type Initial Application
FY 2020 State Home Security Program (SHSP) Projects Date 2/15/2022 Grant Subaward: 2020-0095
Cal OES ID: 037-00000 POP Start Date 9/1/2020
POP End Date 5/31/2023
Project
No. Planning Activity Funding Source Discipline Solution Area SubCategory Expenditure
Category Final Product
Noncompetitive
Procurement
over $250K
Budgeted Cost
Planning

Page 2 of 6 ends

City of San Marino Ledger Type Initial Application
FY 2020 State Home Security Program (SHSP) Projects Date 2/15/2022 Grant Subaward: 2020-0095
Cal OES ID: 037-00000 POP Start Date 9/1/2020
POP End Date 5/31/2023
Project
No. Organization Funding Source Discipline Solution Area Sub-Category Expenditure
Category Detail Certification on
File Budgeted Cost
Organization

Page 3 of 6 ends

City of San Marino Ledger Type
FY 2020 State Home Security Program (SHSP) Projects Date Grant Subaward: 2020-0095
Cal OES ID: 037-00000 POP Start Date
POP End Date
Project
No.

Equipment Description (Include
Quantity) AEL # AEL Title Funding Source Discipline Solution Area SubCategory Deployable /
Shareable
Noncompetitive
Procurement over
$250K
Hold Trigger Budgeted
Cost

21.10 2 Portable ALPRs consisting of
imaging technology and
optical character recognition
software.
030E-01-ALPR Automated License Plate
Recognition HSGP-SHSP LE Information Technology Deployable No No Hold Indicated $ 67,518 5/31/2023
Equipment
Initial Application
2/15/2022
9/1/2020

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City of San Marino Ledger Type
FY 2020 State Home Security Program (SHSP) Projects Date Grant Subaward: 2020-0095
Cal OES ID: 037-00000 POP Start Date
POP End Date
Project
No. Course Name Funding
Source Discipline Solution Area SubCategory
Expenditure
Category
Feedback
Number
Training
Activity
Total #
Trainee(s)
Identified
Host
Noncompetitive
Procurement EHP Hold EHP Approval Date Budgeted Cost
9/1/2020
5/31/2023
Training
Initial Application
2/15/2022

Page 5 of 6 ends

City of San Marino Ledger Type
FY 2020 State Home Security Program (SHSP) Projects Date Grant Subaward: 2020-0095
Cal OES ID: 037-00000 POP Start Date
POP End Date
Project
No. Exercise Title Funding
Source Discipline Solution Area SubCategory
Expenditure
Category
Date of
Exercise Exercise Type Identified Host
Date of AAR
entered into
HSEEP
Noncompetitive
Procurement
over $250K
EHP Hold Budgeted Cost
9/1/2020
5/31/2023
Exercise
Initial Application
2/15/2022

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FY 2020 HSGP NOFO
The Department of Homeland Security (DHS)
Notice of Funding Opportunity (NOFO)
Fiscal Year (FY) 2020 Homeland Security Grant Program (HSGP) NOTE: If you are going to apply for this funding opportunity and have not obtained a Data Universal Numbering System (DUNS) number and/or are not currently registered in the System for Award Management (SAM), please take immediate action to obtain a DUNS Number, if applicable, and then to register immediately in SAM. It may take four weeks or more after you submit your SAM registration before your registration is active in SAM, then an additional 24 hours for Grants.gov to recognize your information.

Information on obtaining a DUNS number and registering in SAM is available from Grants.gov at: http://www.grants.gov/web/grants/register.html.

A. Program Description

1. Issued By
Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Grant Programs Directorate (GPD)

2. Assistance Listings Number (formerly Catalog of Federal Domestic Assistance Number) 97.067

3. Assistance Listings Title (formerly CFDA Title)
Homeland Security Grant Program

4. Funding Opportunity Title
Homeland Security Grant Program
• State Homeland Security Program
• Urban Area Security Initiative
• Operation Stonegarden

5. Funding Opportunity Number
DHS-20-GPD-067-00-01

6. Authorizing Authority for Program
Section 2002 of the Homeland Security Act of 2002 (Pub. L. No. 107-296, as amended) (6 U.S.C. § 603)

7. Appropriation Authority for Program
Department of Homeland Security Appropriations Act, 2020 (Pub. L. No. 116-93)

8. Announcement Type
New
EXHIBIT F Page 276 of 471

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FY 2020 HSGP NOFO

9. Program Overview, Objectives, and Priorities
Overview
The Fiscal Year (FY) 2020 Homeland Security Grant Program (HSGP) is one of three grant programs that constitute the Department of Homeland Security (DHS)/Federal Emergency Management Agency’s (FEMA’s) focus on enhancing the ability of state, local, tribal, and territorial governments, as well as nonprofits, to prevent, protect against, respond to, and recover from terrorist attacks. These grant programs are part of a comprehensive set of measures authorized by Congress and implemented by DHS to help strengthen the Nation’s communities against potential terrorist attacks. Among the five basic homeland security missions noted in the DHS Quadrennial Homeland Security Review, HSGP supports the goal to Strengthen National Preparedness and Resilience. In FY 2020, there are three components of HSGP:
1) State Homeland Security Program (SHSP): SHSP assists state, local, tribal, and territorial efforts to build, sustain, and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of terrorism.
2) Urban Area Security Initiative (UASI): UASI assists high-threat, high-density Urban Areas efforts to build, sustain, and deliver the capabilities necessary to prevent, prepare for, protect against, and respond to acts of terrorism.
3) Operation Stonegarden (OPSG): OPSG supports enhanced cooperation and coordination among Customs and Border Protection (CBP), United States Border Patrol (USBP), and federal, state, local, tribal, and territorial law enforcement agencies to improve overall border security. OPSG provides funding to support joint efforts to secure the United States’ borders along routes of ingress/egress to and from international borders, to include travel corridors in states bordering Mexico and Canada as well as states and territories with international water borders. State, local, tribal, and territorial (SLTT) law enforcement agencies utilize their inherent law enforcement authorities to support the border security mission and do not receive any additional authority as a result of participation in OPSG.

The 2018-2022 FEMA Strategic Plan creates a shared vision for reducing the risks posed by terrorism and sets an ambitious, yet achievable, path forward to unify and further professionalize emergency management across the country. HSGP supports the goals of Building a Culture of Preparedness and Readying the Nation for Catastrophic Disasters. We invite our stakeholders and partners to also adopt these priorities and join us in building a more prepared and resilient Nation, as preparedness is a shared responsibility and funding should support priorities that are most impactful and demonstrate the greatest return on investment.

Finally, for FY 2020, DHS is focused on the criticality of information sharing and collaboration to building a national culture of preparedness and protecting against terrorism and other emerging threats to our national security. DHS and its homeland security mission were born from the “failures among federal agencies and between the federal agencies and state and local authorities to share critical information related to the threat of terrorism” prior to the September 11, 2001, attacks.1 The threat profile has changed in the last two decades – we now face continuous cyber threats by sophisticated actors, threats to soft targets and crowded places, threats to our democratic election 1 Homeland Security Act of 2002: Report Together with Minority and Dissenting Views 222, Select Committee on Homeland Security: 107th Congress, U.S. House of Representatives (2002) (H. Rpt. 107-609).

EXHIBIT F Page 277 of 471

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FY 2020 HSGP NOFO
process and threats from new and emerging technologies. But information sharing and cooperation between state, local, and tribal authorities and federal agencies, including all DHS officials, is just as vital, and perhaps even more vital, today. Therefore, for FY 2020, we have identified four priority areas, tied to some of the most serious threats that DHS would like to see addressed by state and local governments, that recipients will need to address with their HSGP funds. Perhaps most importantly, we will be focused on forging partnerships to strengthen information sharing and collaboration in each of these priority areas and looking for recipients to remove barriers to communication and cooperation with DHS and other federal agencies.

Objectives
The objective of the FY 2020 HSGP is to fund state, local, tribal, and territorial efforts to prevent terrorism and prepare the Nation for threats and hazards that pose the greatest risk to the security of the United States.

Priorities
Given the evolving threat landscape, it is incumbent upon DHS/FEMA to continuously evaluate the national risk profile and set priorities that help ensure appropriate allocation of scarce security dollars. In assessing the national risk profile for FY 2020, four priority areas attract the most concern.

And due to the unique threats that the nation faces in 2020, DHS/FEMA has determined that these four priorities should be addressed by allocating specific percentages of HSGP funds to each of these four areas, for a total of 20 percent. The following are the four priority areas for FY 2020, along with the corresponding amount of HSGP funds that each recipient will be required to propose for each priority area in order to obtain a full allocation of HSGP funds:
1) Enhancing cybersecurity (including election security) – 5 percent 2) Enhancing the protection of soft targets/crowded places (including election security) – 5 percent;
3) Enhancing information and intelligence sharing and cooperation with federal agencies, including DHS – 5 percent;
4) Addressing emergent threats (e.g., unmanned aerial systems [UASs], etc.) – 5 percent.

Failure by a recipient to propose investments and projects that align with these four priority areas and spending requirements may result in a recipient receiving a reduced grant award. DHS/FEMA may not award funding in excess of a recipient’s minimum allocation threshold2 to the extent that investments and projects do not align with these four priority areas.

A State or high-risk urban area may allocate the remaining 80 percent to gaps identified through their Threat and Hazard Identification and Risk Assessment (THIRA) and Stakeholder Preparedness Review (SPR) Process.

Likewise, there are several enduring security needs that crosscut the homeland security enterprise, and to which that States should consider allocating funding across core capability gaps and national 2 The Homeland Security Act of 2002, as amended, allocates for each of the 50 States, the District of Columbia, and Puerto Rico

0.35 percent of the total funds appropriated for grants under section 2003 and section 2004 of the Act, and 0.08 percent for each of the four territories (American Samoa, Guam, the Northern Mariana Islands, and the U.S. Virgin Islands).

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priorities. The following are enduring needs that help recipients implement a comprehensive approach to securing communities:
1) Effective planning;
2) Training and awareness campaigns;
3) Equipment and capital projects; and
4) Exercises.

The table below provides a breakdown of the FY 2020 SHSP and UASI priorities (the focus of OPSG remains unique to border security), showing the core capabilities enhanced and lifelines supported, as well as examples of eligible project types for each area. A detailed description of allowable investments for each project type is included in the Preparedness Grants Manual. DHS/FEMA anticipate that in future years, national priorities will continue to be included and will be updated as the threats evolve and as capability gaps are closed. Applicants are strongly encouraged to begin planning to sustain existing capabilities through other funding mechanisms.

FY 2020 SHSP & UASI Funding Priorities
Priority Areas Core Capabilities Lifelines Example Project Types National Priorities
Enhancing
Cybersecurity
(including election
security)
• Cybersecurity
• Intelligence and
information sharing
• Safety and
security
• Cybersecurity risk assessments
• Projects that address vulnerabilities
identified in cybersecurity risk
assessments
o Improving cybersecurity of critical
infrastructure to meet minimum levels
identified by CISA
o Cybersecurity training and planning
Enhancing the
Protection of Soft
Targets/ Crowded
Places (including
election security)
• Operational
coordination
• Public information
and warning
• Intelligence and
information sharing
• Interdiction and
disruption
• Screening, search,
and detection
• Access control and
identity verification
• Physical protective
measures
• Risk management for
protection programs
and activities
• Safety and
security
• Operational overtime
• Physical security enhancements
o Security cameras (CCTV)
o Security screening equipment for
people and baggage
o Lighting
o Access controls
o Fencing, gates, barriers, etc.

Enhancing
information and
intelligence sharing
and cooperation with
federal agencies,
including DHS
• Intelligence and
information sharing
• Safety and
security
• Fusion center operations (Fusion Center
project will be required under this
investment, no longer as a stand-alone
investment)
• Information sharing with all DHS
components, fusion centers, and other
entities designated by DHS
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• Cooperation with DHS officials and other
entities designated by DHS in
intelligence, threat recognition and
analysis
• Joint training and planning with DHS
officials and other entities designated by
DHS
Addressing Emergent
Threats, such as
Transnational
Criminal
Organizations and
UAS
• Interdiction &
disruption
• Screening, search and
detection
• Physical protective
measures
• Intelligence and
information sharing
• Planning
• Public Information
and Warning
• Operational
Coordination
• Safety and
security
• Sharing and leveraging intelligence and
information
• UAS detection technologies
• Enhancing weapons of mass destruction
(WMD) and/or improvised explosive
device (IED) prevention, detection,
response and recovery capabilities
o Chemical Biological
Radiological Nuclear and
Explosive (CBRNE) detection,
prevention, response, and
recovery equipment
Enduring Needs
Planning • Planning
• Risk management for
protection programs
and activities
• Risk and disaster
resilience assessment
• Threats and hazards
identification
• Operational
coordination
• Community resilience
• Safety and
security
• Development of:
o Security Risk Management Plans
o Continuity of Operations Plans
o Response Plans
• Efforts to strengthen governance
integration between/among regional
partners
• Joint training and planning with DHS
officials and other entities designated by
DHS
• Cybersecurity training and planning
Training &
Awareness
• Long-term
vulnerability
reduction
• Public information
and warning
• Operational
coordination
• Situational
assessment
• Community resilience
• Safety and
security
• Active shooter training
• Security training for employees
• Public awareness/preparedness campaigns
• Joint training and planning with DHS
officials and other entities designated by
DHS
• Cybersecurity training and planning
Equipment & Capital
Projects
• Long-term
vulnerability
reduction
• Infrastructure systems
• Operational
communications
• Interdiction and
disruption
• Screening, search and
detection
• Access control and
identity verification
• Physical protective
measures
• Safety and
security
• Protection of high-risk, high-consequence
areas or systems that have been identified
through risk assessments
• Physical security enhancements
o Security cameras (CCTV)
o Security screening equipment
for people and baggage
o Lighting
o Access Controls
 Fencing, gates,
barriers, etc.

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Exercises • Long-term
vulnerability
reduction
• Operational
coordination
• Operational
communications
• Community
resilience
• Safety and
security
• Response exercises
Starting in FY 2020, each SHSP and UASI recipient is required to submit an Investment Justification (IJ) for each of the four national priorities identified above. Under the Cybersecurity investment and the Soft Target/Crowded Places investments one project for each of those two investments must be to support enhancing election security. As a reminder, all SHSP- and UASI-funded projects must have a demonstrated nexus to preventing, preparing for, protecting against, and responding to acts of terrorism. However, such projects may simultaneously support enhanced preparedness for disasters unrelated to acts of terrorism.

DHS/FEMA also requires SHSP and UASI recipients (e.g., states, territories, and high-risk urban areas) to complete a THIRA/SPR and prioritize grant funding to support closing capability gaps or sustaining capabilities that address national priorities and/or support enduring needs. Additional information on the THIRA/SPR process, including other National Preparedness System (NPS) tools and resources, can be found at https://www.fema.gov/national-preparedness-system. Detailed information on THIRA/SPR timelines and deadlines can be found in the Preparedness Grants Manual.

FY 2020 OPSG Funding Priorities
Priority Areas Core Capabilities Lifelines Example Project Types National Priorities
Enhancing
information and
intelligence
sharing and
cooperation with
federal agencies,
including DHS
• Intelligence and
information sharing
• Safety and
security
• Participation in the DHS/ICE 287(g)
training program
• Information sharing with all DHS
components, fusion centers, and other
entities designated by DHS
• Cooperation with DHS officials and other
entities designated by DHS in
intelligence, threat recognition and
analysis
• Joint training and planning with DHS
officials and other entities designated by
DHS
Addressing
Emergent
Threats, such as
Transnational
Criminal
Organizations
• Interdiction & disruption
• Screening, search and
detection
• Physical protective
measures
• Intelligence and
information sharing
• Safety and
security
• Operational overtime for border security
operations as directed by the applicable,
USBP-approved operations order
• Sharing and leveraging intelligence and
information
Starting in FY 2020, each OPSG applicant is required to clearly articulate and identify how the Concept of Operations addresses each of the two national priorities identified above.

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10. Performance Metrics
Performance metrics for this program are as follows:

SHSP and UASI:
• Percentage of funding allocated by the recipient to core capabilities to build orsustain national priorities identified in the section above; and OPSG:
• Number of contacts that occurred as a result of OPSG deployments o Number of arrests that resulted from OPSG contacts
o Value of drug seizures that resulted from OPSG contacts B. Federal Award Information
Award Amounts, Important Dates, and Extensions
Available Funding for theHSGP NOFO: $1,120,000,000
HSGP Programs FY 2020 Allocation
State Homeland Security Program $415,000,000
Urban Area Security Initiative $615,000,000
Operation Stonegarden $90,000,000
Total $1,120,000,000
SHSP Allocations
For FY 2020, DHS/FEMA will award SHSP funds based on risk and the anticipated effectiveness of the proposed use of grant funds upon completion of the application review process. The following table identifies the targeted SHSP allocation ranges for each State based on DHS/FEMA’s relative risk methodology pursuant to the Homeland Security Act of 2002, as amended. States are strongly encouraged to apply for funding at least 15% over the high end of their target allocation range as ineffective applications will not be funded. Final award amounts will be based on DHS/FEMA’s evaluation of the effectiveness of proposed investments and projects.

Regardless of the amount of a State’s targeted SHSP allocation range, each State must include a separate investment for each of the four national priority areas identified in the Priorities section, above. The funding level in each national priority area investment must equal or exceed the percentage for that respective national priority area, calculated as a percentage of the State’s targeted SHSP allocation in the table below. For the states that receive a target allocation in excess of the minimum, the percentage is calculated against the high end of the range, as displayed in the table below. DHS/FEMA will make final award determinations based upon a review of the anticipated effectiveness of the State’s application as described in Section D, below. Final awards are based on whether the State has proposed investments in each of the four national priority areas in an amount equal to or greater than the percentage for that priority area and based on the effectiveness review.

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DHS/FEMA will allocate to each state and territory a minimum allocation under the SHSP using thresholds established in the Homeland Security Act of 2002, as amended. The minimum allocation for all 50 States, the District of Columbia, and the Commonwealth of Puerto Rico is 0.35 percent of the total funds appropriated for grants under Section 2003 and Section 2004 of the Homeland Security Act of 2002, as amended. The minimum allocation for the four territories (American Samoa, Guam, the Northern Mariana Islands, and the U.S. Virgin Islands) is 0.08 percent of the total funds appropriated for grants under Section 2003 and 2004 of the Homeland Security Act of 2002, as amended. THIRA/SPR results do not impact grant allocation or award.

Regardless of the final award amount, a state must invest SHSP funding in each of the four national priority areas in an amount equal to or greater than percentage identified above for each national priority area, as approved by DHS/FEMA.

FY 2020 TARGET SHSP ALLOCATIONS
State/Territory FY 2020 Allocation State/Territory FY 2020 Allocation New York $59,174,400 - $73,968,000 Kentucky $4,287,500
California $49,608,800 - $62,011,000 Louisiana $4,287,500 Texas $15,839,200 - $19,799,000 Maine $4,287,500
Illinois $12,085,600 - $15,107,000 Minnesota $4,287,500 Florida $8,127,200 - $10,159,000 Mississippi $4,287,500 Virginia $7,076,800 - $8,846,000 Missouri $4,287,500
Georgia $4,600,000 - $5,750,000 Montana $4,287,500
Pennsylvania $7,076,800 - $8,846,000 Nebraska $4,287,500 Maryland $6,153,600 - $7,692,000 Nevada $4,287,500
New Jersey $6,153,600 - $7,692,000 New Hampshire $4,287,500 Washington $5,384,800 - $6,731,000 New Mexico $4,287,500 Massachusetts $5,384,800 - $6,731,000 North Dakota $4,287,500 Ohio $5,384,800 - $6,731,000 Oklahoma $4,287,500
North Carolina $4,423,200 - $5,529,000 Oregon $4,287,500 District of Columbia $4,423,200 - $5,529,000 Puerto Rico $4,287,500 Michigan $4,423,200 - $5,529,000 Rhode Island $4,287,500 Alabama $4,287,500 South Carolina $4,287,500
Alaska $4,287,500 South Dakota $4,287,500
Arizona $4,287,500 Tennessee $4,287,500
Arkansas $4,287,500 Utah $4,287,500
Colorado $4,287,500 Vermont $4,287,500
Connecticut $4,287,500 West Virginia $4,287,500
Delaware $4,287,500 Wisconsin $4,287,500
Hawaii $4,287,500 Wyoming $4,287,500
Idaho $4,287,500 American Samoa $1,000,000
Indiana $4,287,500 Guam $1,000,000
Iowa $4,287,500 Northern Mariana $1,000,000
Kansas $4,287,500 U.S. Virgin Islands $1,000,000
$415,000,000
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UASI Allocations
Eligible candidates for the FY 2020 UASI program are identified in the table below. Eligibility has been determined through an analysis of relative risk of terrorism faced by the 100 most populous Metropolitan Statistical Areas (MSAs) in the United States, in accordance with the Homeland Security Act of 2002, as amended. Detailed information on MSAs is publicly available from the United States Census Bureau at https://www.census.gov/programssurveys/metro-micro.html. THIRA/SPR results do not impact grant allocation or award.

For FY 2020, DHS/FEMA will award UASI funds based on risk and the anticipated effectiveness of the proposed use of grant funds upon completion of the application review process. The following table identifies the targeted UASI allocations for each high-risk urban area based on DHS/FEMA’s relative risk methodology pursuant to the Homeland Security Act of 2002, as amended. Applicants are strongly encouraged to apply for funding at least 15% over the high end of their target allocation range as ineffective applications will not be funded.

Final award amounts will be based on DHS/FEMA’s evaluation of the effectiveness of proposed investments and projects.

In its application, each high-risk urban area, through the State, must include a separate investment for each of the four national priority areas identified in the Priorities section, above.

The funding level in each national priority area investment must equal or exceed the percentage for that respective national priority area, calculated as a percentage of the high-risk urban area’s targeted UASI allocation in the table below. The percentage is calculated against the high end of the range, as displayed in the table below. DHS/FEMA will make final award determinations based upon a review of the anticipated effectiveness of the high-risk urban area’s application as described in Section D, below. Final awards are based on whether the State has proposed investments in each of the four national priority areas in an amount equal to or greater than the percentage for that priority area and based on the effectivenessreview.

Regardless of the final award amount, a high-risk urban area must invest UASI funding in each of the four national priority areas in an amount equal to or greater than percentage identified above for each national priority area, as approved by DHS/FEMA.

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FY 2020 TARGET UASI ALLOCATIONS
State/Territory Funded Urban Area FY 2020 UASI Allocation Arizona Phoenix Area $4,200,000 - $5,250,000
California
Anaheim/Santa Ana Area $4,200,000 - $5,250,000
Bay Area $30,000,000 - $37,500,000
Los Angeles/Long Beach Area $54,400,000 - $68,000,000
Riverside Area $2,800,000 - $3,500,000
Sacramento Area $2,800,000 - $3,500,000
San Diego Area $13,520,000 - $16,900,000
Colorado Denver Area $2,800,000 - $3,500,000
District of Columbia National Capital Region $41,400,000 - $51,750,000 Florida
Miami/Fort Lauderdale Area $11,800,000 - $14,750,000
Orlando Area $2,800,000 - $3,500,000
Tampa Area $2,800,000 - $3,500,000
Georgia Atlanta Area $5,000,000 - $6,250,000
Hawaii Honolulu Area $2,800,000 - $3,500,000
Illinois Chicago Area $54,400,000 - $68,000,000
Louisiana New Orleans Area $2,800,000 - $3,500,000
Maryland Baltimore Area $3,400,000 - $4,250,000
Massachusetts Boston Area $13,520,000 - $16,900,000
Michigan Detroit Area $4,200,000 - $5,250,000
Minnesota Twin Cities Area $4,200,000 - $5,250,000
Missouri St. Louis Area $2,800,000 - $3,500,000
Nevada Las Vegas Area $4,200,000 - $5,250,000
New Jersey Jersey City/Newark Area $15,240,000 - $19,050,000 New York New York City Area $143,000,000 - $178,750,000 Oregon Portland Area $2,800,000 - $3,500,000
Pennsylvania Philadelphia Area $13,520,000 - $16,900,000 Pittsburgh Area $2,800,000 - $3,500,000
Texas
Dallas/Fort Worth/Arlington Area $13,520,000 - $16,900,000 Houston Area $19,680,000 - $24,600,000
San Antonio Area $2,800,000 - $3,500,000
Virginia Hampton Roads Area $2,800,000 - $3,500,000
Washington Seattle Area $5,000,000 - $6,250,000
Total $615,000,000
OPSG Allocations
For FY 2020, DHS/FEMA will award OPSG funds based on risk and the anticipated effectiveness of the proposed use of grant funds upon completion of the application review process. The FY 2020 OPSG risk assessment is designed to identify the risk to border security and to assist with the distribution of funds for the grant program. Funding under OPSG is distributed based on the risk to the security of the border and the effectiveness of the proposed projects. Entities eligible for funding are the state, local, and tribal law enforcement agencies EXHIBIT F Page 285 of 471

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that are located along the border of the United States. DHS/FEMA will make final award determinations based upon a review of the anticipated effectiveness of the State’s application as described in Section D, below. The THIRA/SPR process is not required for OPSG.

For the purposes of OPSG, the risk is defined as the potential for an adverse outcome assessed as a function of threats, vulnerabilities, and consequences associated with an incident, event, or occurrence.

Based upon ongoing intelligence analysis and extensive security reviews, DHS/CBP continues to focus the bulk of OPSG funds based upon risk analyses. The risk model used to allocate OPSG funds considers the potential risk that certain threats pose to border security and estimates the relative risk faced by a given area. In evaluating risk, DHS/CBP considers intelligence, situational awareness, criminal trends, and statistical data specific to each of the border sectors, and the potential impacts that these threats pose to the security of the border area. For vulnerability and consequence, DHS/CBP considers the expected impact and consequences of successful border events occurring in specific areas.

Threat and vulnerability are evaluated based on specific operational data from DHS/CBP.

Threat components present in each of the sectors are used to determine the overall threat score.

These components are terrorism, criminal aliens, drug trafficking organizations, and alien smuggling organizations.

Effectiveness of the proposed investments will be evaluated based on the recipient’s investment strategy, budget, collaboration, and past performance.

Period of Performance: 36 months
Extensions to the Period of Performance (PoP) are allowed. For additional information on PoP extensions, refer to the Preparedness Grants Manual.

Projected Period of Performance Start Date: September 1,2020 Projected Period of PerformanceEnd Date: August 31, 2023 Funding Instrument: Grant
C. Eligibility Information

1. Eligible Applicants
The State Administrative Agency (SAA) is the only entity eligible to submit HSGP applications to DHS/FEMA, including those applications submitted on behalf of UASI and OPSG applicants. All 56 states and territories, including any state of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the U.S. Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands, are eligible to apply for SHSP funds. Tribal governments may not apply directly for HSGP funding; however, funding may be available to tribes under the SHSP and OPSG through the SAA.

2. Eligibility Criteria
Eligible high-risk urban areas for the FY 2020 UASI program have been determined through EXHIBIT F Page 286 of 471

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an analysis of relative risk of terrorism faced by the 100 most populous Metropolitan Statistical Areas (MSAs) in the United States. Subawards will be made by the SAAs to the designated high-risk urban areas.

In FY 2020, OPSG eligible subrecipients are local units of government at the county level or equivalent level of government and Federally recognized tribal governments in states bordering Canada or Mexico and states and territories with international water borders. All applicants must have active ongoing USBP operations coordinated through a CBP sector office to be eligible for OPSG funding.

In FY 2020, OPSG subrecipients eligible to apply for and receive a subaward directly from the SAAs are divided into three Tiers. Tier 1 entities are local units of government at the county level or equivalent and Federally recognized tribal governments that are on a physical border in states bordering Canada, states bordering Mexico, and states and territories with international water borders. Tier 2 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier 1 county.

Tier 3 eligible subrecipients are those not located on the physical border or international water but are contiguous to a Tier 2 eligible subrecipient. The tier structure is only applicable with regard to eligibility. OPSG funding allocations are based on the assessed border security risks as determined by the USBP.

3. Other Eligibility Criteria
National Incident Management System (NIMS) Implementation Prior to allocation of any Federal preparedness awards in FY 2020, recipients must ensure and maintain adoption and implementation of NIMS. Detailed information on NIMS requirements are in the Preparedness Grants Manual.

Emergency Management Assistance Compact (EMAC) Membership In support of the Goal, SHSP recipients must belong to, be in, or act as a temporary member of EMAC, except for American Samoa and the Commonwealth of the Northern Mariana Islands, which are not required to belong to EMAC at this time. All assets supported in part or entirely with FY 2020 HSGP funding must be readily deployable and NIMS-typed when possible to support emergency or disaster operations per existing EMAC agreements. In addition, funding may be used for the sustainment of core capabilities that, while they may not be physically deployable, support national response capabilities, such as Geographic/Geospatial Information Systems (GIS), interoperable communications systems, capabilities as defined under the Mitigation Mission Area of the Goal, and fusion centers.

Law Enforcement Terrorism Prevention Activities (LETPA) Per section 2006 of the Homeland Security Act of 2002, as amended (6 U.S.C. § 607), DHS/FEMA is required to ensure that at least 25 percent of grant funding appropriated for grants awarded under HSGP’s authorizing statute are used for law enforcement terrorism prevention activities. DHS/FEMA meets this requirement, in part, by requiring all recipients allocate at least 25 percent of the combined HSGP funds allocated under SHSP and UASI towards law enforcement terrorism prevention activities, as defined in 6 U.S.C. § 607. The LETPA allocation can be from SHSP, UASI, or both. The 25 percent LETPA allocation may be met by funding projects in any combination of the four national priority areas EXHIBIT F Page 287 of 471

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identified above and any other investments. And the 25 percent LETPA allocation is in addition to the 80 percent pass-through requirement to local units of government and tribes, referenced below.

The National Prevention Framework describes those activities that should be executed upon the discovery of intelligence or information regarding an imminent threat to the homeland, to thwart an initial or follow-on terrorist attack and provides guidance to ensure the Nation is prepared to prevent, avoid, or stop a threatened or actual act of terrorism. Activities outlined in the National Prevention Framework are eligible for use as LETPA-focused funds. Also, where capabilities are shared with the protection mission area, the National Protection Framework activities are also eligible. All other terrorism prevention activities proposed for funding under LETPA must be approved by the FEMA Administrator.

4. Cost Share or Match
There is no cost share or match requirement for the FY 2020 HSGP.

D. Application and SubmissionInformation

1. Key Dates and Times
a. Application Start Date: February 14, 2020
b. Application Submission Deadline: April 30 15, 2020 at 5:00 p.m. ET All applications must be received by the established deadline. The Non-Disaster (ND) Grants System has a date stamp that indicates when an application is submitted. Applicants will receive an electronic message confirming receipt of the full application. DHS/FEMA will not review applications that are received after the deadline or consider them for funding. DHS/FEMA may, however, extend the application deadline on request for an applicant who can demonstrate that good cause exists to justify extending the deadline. Good cause for an extension may include technical problems outside of the applicant’s control that prevent submission of the application by the deadline, or other exigent or emergency circumstances.

Applicants experiencing technical issues must notify the FEMA Headquarters (HQ) Program Analyst prior to the application deadline. If applicants do not know their FEMA HQ Program Analyst or if there are programmatic questions or concerns, please contact the Centralized Scheduling and Information Desk (CSID) by phone at (800) 368-6498 or by e-mail at [email protected], Monday through Friday, 9:00 a.m. – 5:00 p.m. ET. c. Anticipated Funding Selection Date: No later than 7/1/2020 d. Anticipated Award Date: No later than 9/30/2020
e. Other Key Dates:

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Event Suggested Deadline for Completion
Obtain DUNS Number 3/16/2020 3/1/2020
Obtain a valid Employer
Identification Number (EIN) 3/16/2020 3/1/2020
Update SAM registration 3/16/2020 3/1/2020
Submit the initial application in
Grants.gov 4/23/2020 4/8/2020
Submit the final application in ND
Grants 4/30/2020 4/15/2020, 5:00 p.m. ET

2. Agreeing to Terms and Conditions of the Award
By submitting an application, applicants agree to comply with the requirements of this NOFO and the terms and conditions of the award, should they receive an award.

3. Address to Request Application Package
See the Preparedness Grants Manual for information on requesting and submitting an application.

4. Steps Required to Submit an Application, Unique Entity Identifier, and System forAward Management (SAM)
To apply for an award under this program, all applicants must:
a. Apply for, update, or verify their Data Universal Numbering System (DUNS) Numberfrom Dun & Bradstreet (D&B) and Employer ID Number (EIN)
b. In the application, provide a valid Data Universal Numbering System DUNS number, which is currently the unique entity identifier;
c. Have an account with login.gov;
d. Register for, update, or verify their SAM account and ensure the account is active before submitting the application;
e. Create a Grants.gov account;
f. Add a profile to a Grants.gov account;
a. Establish an Authorized Organizational Representative (AOR) in Grants.gov; b. Submit an initial application in Grants.gov;
g. Submit the final application in the Non-Disaster Grants (ND Grants) system and h. Continue to maintain an active SAM registration with current information at all times during which it has an active federal award or an application or plan under consideration by a federal awarding agency.

Applicants are advised that DHS may not make a federal award until the applicant has complied with all applicable DUNS and SAM requirements. Therefore, an applicant’s SAM registration must be active not only at the time of application, but also during the application review period and when DHS is ready to make a federal award. Further, as noted above, an applicant’s or recipient’s SAM registration must remain active for the duration of an active federal award. If an applicant’s SAM registration is expired at the time of application, expires during application review, or expires any other time before award, DHS may determine that the applicant is not EXHIBIT F Page 289 of 471

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qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant. See the Preparedness Grants Manual for additional information on the steps required to submit an application.

5. Electronic Delivery
DHS/FEMA is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS/FEMA requires applicants to submit their initial applications online through Grants.gov and to submit final applications through ND Grants.

6. How to Register to Apply through Grants.gov
See the Preparedness Grants Manual for information on requesting and submitting an application.

7. How to Submit an Initial Application to DHS/FEMA via Grants.gov See the Preparedness Grants Manual for information on requesting and submitting an application.

8. Timely Receipt Requirements and Proof of Timely Submission As application submission is a two-step process, the applicant with the Authorized Organizational Representative (AOR) role who submitted the application will also receive an acknowledgement of receipt, a tracking number (in this format: GRANTXXXXXXXX) from Grants.gov, and an Agency Tracking Number (in this format: EMX-2020-XX-XXXX) with the successful transmission of the initial application. This notification does not serve as proof of timely submission, as the application is not complete until it is submitted in ND Grants. All applications must be received in ND Grants by 5:00 p.m. ET on April 30 15, 2020. Proof of timely submission is automatically recorded by ND Grants. An electronic date/time stamp is generated within the system when the application is successfully received by ND Grants. Additionally, the applicant(s) listed as contacts on the application will receive a system-generated email to confirm receipt.

9. Submitting the Final Application in Non-Disaster Grants System (ND Grants) After submitting the initial application in Grants.gov, eligible applicants will be notified by DHS/FEMA and asked to proceed with submitting their complete application package in ND Grants. Applicants can register early with ND Grants and are encouraged to begin their ND Grants registration at the time of this announcement but no later than seven days before the application deadline. Early registration will allow applicants to have adequate time to start and complete their application.

In ND Grants applicants will be prompted to submit all of the information contained in the following forms. Applicants should review these forms before applying to ensure they have all the information required:
• Standard Form 424A, Budget Information (Non-construction); • Standard Form 424B, Standard Assurances (Non-construction); and • Standard Form LLL, Disclosure of Lobbying Activities.

In addition, applicants must submit copies of the following in ND Grants:
• Investment Justification (the Investment Justification Template may be found in the Related Documents Tab of the Grants.gov posting and used as a preparation tool; responses to questions in the Template are entered into theGRT); EXHIBIT F Page 290 of 471

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• List of Urban Area Working Group (UAWG) and Senior Advisory Committee (SAC) members;
• SAC charter;
• UAWG charter; and
• Indirect Cost Agreement, if the budget includes indirect costs and the applicant is required to have an indirect cost rate agreement. If the applicant is not required to have an indirect cost rate agreement but will charge indirect costs and is required to have an indirect cost rate proposal, the applicant must provide a copy of their indirect cost rate proposal with the application. See the section below on indirect costs for more information or contact the relevant Program Analyst or Grants Management Specialist for further instructions.

Applicants must submit copies of the following in ND Grants if applying for construction projects. The forms may be accessed in the Forms tab under SF-424 Family on Grants.gov:
• Standard Form 424C, Budget Information (Construction); and • Standard Form 424D, Standard Assurances (Construction).

Applicants needing assistance registering for the ND Grants system should contact [email protected] or (800) 865-4076, Monday through Friday, 9 a.m. – 5 p.m. ET.

10. Content and Form of Application Submission
See the Preparedness Grants Manual for information on requesting and submitting an application.

HSGP Specific Application Instructions
Development of the Investment Justification (SHSP and UASI) As part of the FY 2020 HSGP application process for SHSP and UASI funds, applicants must develop formal investment justifications (IJs) that address the proposed investments. Failure to fulfill of all of the terms contained in this section will be considered by DHS/FEMA in its evaluation of the effectiveness of the IJs in accordance with the Risk Methodology and Effectiveness Review described in the Application Review Information and may result in rejection of proposed investments or reduced funding allocations.

Each IJ must demonstrate how proposed investments:
• Support terrorism preparedness;
• Support closing capability gaps or sustaining capabilities identified in the community’s THIRA/SPR process; and
• Support the overcoming of existing logistical, technological, legal, policy, and other impediments to collaborating, networking, sharing information, cooperating, and fostering a culture of national preparedness with federal, state, tribal, and local governments, as well as other regional, and nonprofit partners in efforts to prevent, prepare for, protect against, and respond to acts of terrorism, to meet its target capabilities, support the national security mission of DHS and other federal agencies, and to otherwise reduce the overall risk to the high-risk urban area, the State, or the Nation.

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Each IJ must explain how the proposed investments will support the applicant’s efforts to:
• Prevent a threatened or an actual act ofterrorism;
• Prepare for all hazards and threats, while explaining the nexus to terrorism preparedness; • Protect citizens, residents, visitors, and assets against the greatest threats and hazards, relating to acts of terrorism; and/or
• Respond quickly to save lives, protect property and the environment, and meet basic human needs in the aftermath of an act of terrorism or other catastrophic incidents.

Development of Investments and Projects (SHSP)
• Applicants must propose at least four and may include up to ten investments. • Required national priority investment justifications must include the name of the priority in the investment name for easy identification.
• Within each investment in their IJ, applicants must propose at least one project to describe the activities they plan to implement with SHSP funds. There is no limit to the number of projects that may be submitted.
• Of the proposed SHSP-funded investments, one single project, within the required intelligence and information sharing investment, must be in support of a designated fusion center. Recipients must coordinate with the fusion center when developing a fusion center project prior to submission. See additional information on how to develop the fusion center projects below.
• Of the proposed SHSP-funded investments, one project in each of the required Cybersecurity and Soft Targets/Crowded Places investments must be in support of enhancing election security.
• All emergency communications investments must describe how such activities align with their Statewide Communication Interoperable Plan (SCIP). Recipients must coordinate with their Statewide Interoperability Coordinator (SWIC) and/or Statewide Interoperability Governance Body (SIGB) when developing an emergency communications investment prior to submission to ensure the project supports the statewide strategy to improve emergency communications and is compatible and interoperable with surrounding systems. The investment name must include the words “emergency communications” to easily identify any emergency communications investments.
• All requested funding must be associated with specific projects. For each project, several pieces of information must be provided to submit the project for consideration in the application, including the name of the project, the project description, the name of the subrecipient, if applicable, the recipient type (e.g., state or local), the project location (zip code of the primary location of the project), the primary core capability the project supports, whether the project activities are shareable and deployable, and which priority area (if any) the project is in support of. Projects should describe how the proposed investment supports closing capability gaps or sustaining capabilities identified in the THIRA/SPR process. Failure to fulfill of all of the terms contained in this section may be considered in the evaluation of the effectiveness of the IJs in accordance with the Risk Methodology and Effectiveness Review described in the Application Review Information and may result in rejection of proposed investments or reduced funding allocations. • FEMA encourages states to use any DHS provided assessments, such as those performed EXHIBIT F Page 292 of 471

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by DHS’s Protective Security Advisors and Cybersecurity Advisors, when developing their investment justifications.

Priority Investments (SHSP)
States are encouraged to review the Strategic Framework for Countering Terrorism and Targeted Violence when developing investments.

Cybersecurity Investment Justification (5 percent)
At least one investment must be in support of the state’s cybersecurity efforts. The investment must meet or exceed the FY 2020 national priority percentage for cybersecurity, and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments, in order to receive a full allocation of SHSP funds. Cybersecurity investments must support the security and functioning of critical infrastructure and core capabilities as they relate to preventing, preparing for, protecting against, or responding to acts of terrorism. Recipients and subrecipients of FY 2020 HSGP grant awards will be required to complete the 2020 Nationwide Cybersecurity Review (NCSR), enabling agencies to benchmark and measure progress of improving their cybersecurity posture. The CIO, CISO or equivalent for each recipient should complete the NCSR. If there is no CIO or CISO, the most senior cybersecurity professional should complete the assessment. The NCSR is available at no cost to the user and takes approximately 2-3 hours to complete. The 2020 NCSR will be open from October – December 2020.
• The NCSR is an annual requirement for recipients and subrecipients of HSGP funds.

Additionally, FEMA recognizes that some subawards will not be issued until after the NCSR has closed. In such cases, such subrecipients will be required to complete the first available NCSR offered after the subaward has been issued by the pass-through entity. • Although not required by SLTTs that did not receive HSGP funds, all SLTT agencies with preparedness responsibilities are highly encouraged to participate and complete the NCSR to evaluate their cybersecurity posture. For detailed information and background on the NCSR, please see Information Bulletin 439.

In January 2017, the Department of Homeland Security designated the infrastructure used to administer the Nation’s elections as critical infrastructure. This designation recognizes that the United States’ election infrastructure is of such vital importance to the American way of life that its incapacitation or destruction would have a devastating effect on the country. Securing election infrastructure and ensuring an election free from foreign interference are national security priorities. Threats to election systems are constantly evolving, so defending these systems requires constant vigilance, innovation, and adaptation.

Given the importance of the Nation’s election infrastructure, and the multiple and evolving threats to that infrastructure, at least one project within this investment must be in support of the state’s efforts to enhance election security. Additional resources and information regarding election security are available through the Cybersecurity and Infrastructure Security Agency.

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Soft Target Investment Justification (5 percent)
Soft targets and crowded places are increasingly appealing to terrorists and other extremist actors because of their relative accessibility and the large number of potential targets. This challenge is complicated by the prevalent use of simple tactics and less sophisticated attacks. Segments of our society are inherently open to the general public, and by nature of their purpose do not incorporate strict security measures. Given the increased emphasis by terrorists and other extremist actors to leverage less sophisticated methods to inflict harm in public areas, it is vital that the public and private sectors collaborate to enhance security of locations such as transportation centers, parks, restaurants, shopping centers, special event venues, and similar facilities.

Given the increased risk to soft targets and crowded places, at least one investment must be in support of the state’s efforts to protect soft targets/crowded places. Additionally, the proposed investment must meet or exceed the FY 2020 national priority percentage for soft targets/crowded places and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments in order to receive a full allocation of SHSP funds. Additional resources and information regarding securing soft targets and crowded places are available through the Cybersecurity and Infrastructure Security Agency. States are encouraged to engaged DHS’ Protective Security Advisors’ security assessments of soft targets to ensure that recommendations from those assessments are taken into consideration when allocating grant funding.

As noted above, given the importance of the Nation’s election infrastructure, and the multiple and evolving threats to that infrastructure, at least one project within this investment must be in support of the state’s efforts to enhance election security. Additional resources and information regarding election security are available through the Cybersecurity and Infrastructure Security Agency.

Information Sharing and Cooperation Investment Justification (5 percent) Effective homeland security operations rely on timely information sharing and actionable intelligence to accurately assess and prevent threats against the United States. Accordingly, DHS works diligently to enhance intelligence collection, integration, analysis, and information sharing capabilities to ensure partners, stakeholders, and senior leaders receive actionable intelligence and information necessary to inform their decisions and operations. A critical and statutorily charged mission of DHS is to deliver intelligence and information to federal, state, local, and tribal governments and private sector partners. Cooperation and information sharing among state, federal, and local partners across all areas of the homeland security enterprise, including counterterrorism, cybersecurity, border security, immigration enforcement, and other areas is critical to homeland security operations and the prevention of, preparation for, protection against, and responding to acts of terrorism.

Given the importance of information sharing and collaboration to effective homeland security solutions, at least one investment must be in support of the state’s efforts to enhance information sharing and cooperation with DHS and other federal agencies. As noted above, this requirement must include at least one dedicated fusion center project. Additional instructions on development of the fusion center project can be found below. Applicants must justify persuasively how they EXHIBIT F Page 294 of 471

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will contribute to the information sharing and collaboration purposes of the investment and a culture of national preparedness, including how they will identify, address, and overcome any existing laws, policies, and practices that prevent information sharing. Additionally, the proposed investment must meet or exceed the FY 2020 national priority percentage for information sharing and cooperation with DHS, and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments, in order to receive a full allocation of SHSP funds. Additional resources and information regarding collaboration and information sharing are available through the Department’s Office of Intelligence and Analysis.

Emerging Threats Investment Justification (5 percent)
The spread of rapidly evolving and innovative technology, equipment, techniques, and knowledge presents new and emerging dangers for homeland security in the years ahead.

Terrorists remain intent on acquiring weapons of mass destruction (WMD) capabilities, and rogue nations and non-state actors are aggressively working to develop, acquire, and modernize WMDs that they could use against the Homeland. Meanwhile, biological and chemical materials and technologies with dual use capabilities are more accessible throughout the global market.

Due to the proliferation of such information and technologies, rogue nations and no-state actors have more opportunities to develop, acquire, and use WMDs than ever before. Similarly, the proliferation of unmanned aircraft systems, artificial intelligence, and biotechnology increase opportunities of threat actors to acquire and use these capabilities against the United States and its interests.

Given the increased risk of emerging threats, at least one investment must be in support of the state’s efforts to address emerging threats. Additionally, the proposed investment must meet or exceed the FY 2020 national priority percentage for emerging threats, and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments, in order to receive a full allocation of SHSP funds. Additional resources and information regarding emerging threats are available through the Countering Weapons of Mass Destruction Office and the Cybersecurity and Infrastructure Security Agency.

Development of Investments and Projects (UASI)
• Applicants must propose at least four and may include up to ten investments. • Within each investment in their IJ, Urban Areas must propose at least one project to describe the activities they are planning to implement with UASI funds. There is no limit to the number of projects that may be submitted.
• Required national priority IJs must include the name of the priority in the investment name for easy identification.
• Of the proposed projects, Urban Areas are required to propose one single project, as part of the required intelligence and information sharing investment justification, in support of a designated fusion center within the Urban Area, if applicable. Recipients must coordinate with the fusion center when developing a fusion center project prior to submission. See additional information on how to develop fusion center investments below. • Of the proposed UASI-funded investments, one project in each of the required Cybersecurity and Soft Targets/Crowded Places investments, must be in support of enhancing election security.

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All emergency communications investments must describe how such activities align with their Statewide Communication Interoperable Plan (SCIP). Recipients must coordinate with their Statewide Interoperability Coordinator (SWIC) and/or Statewide Interoperability Governance Body (SIGB) when developing an emergency communications investment prior to submission to ensure the project supports the statewide strategy to improve emergency communications and is compatible and interoperable with surrounding systems. The investment name must include the words “emergency communications” to easily identify any emergency communications investments.

All requested funding must be associated with specific projects. For each project, several pieces of information must be provided to submit the project for consideration in the application, including the name of the project, the project description, the name of the subrecipient, if applicable, the recipient type (e.g., state or local), the project location (zip code of the primary location of the project), the primary core capability the project supports, whether the project activities are shareable and deployable, and which priority area (if any) the project is in support of. Projects should describe how the proposed investment supports closing capability gaps or sustaining capabilities identified in the THIRA/SPRprocess Priority Investments - UASI
High-risk urban areas are encouraged to review the Strategic Framework for Countering Terrorism and Targeted Violence when developing investments.

Cybersecurity Investment Justification (5 percent)
At least one investment must be in support of the urban area’s cybersecurity efforts. The investment must meet or exceed the FY 2020 national priority percentage for cybersecurity, and will also be subject to DHS/FEMA’s evaluation of the effectiveness of the proposed investments, in order to receive a full allocation of UASI and SHSP funds. Cybersecurity investments must support the security and functioning of critical infrastructure and core capabilities as they relate to preventing, preparing for, protecting against, or responding to acts of terrorism. Recipients and subrecipients of FY 2020 HSGP awards will be required to complete the 2020 Nationwide Cybersecurity Review (NCSR), enabling agencies to benchmark and measure progress of improving their cybersecurity posture. The CIO, CISO or equivalent for each recipient should complete the NCSR. If there is no CIO or CISO, the most senior cybersecurity professional should complete the assessment. The NCSR is available at no cost to the user and takes approximately 2- 3 hours to complete. The 2020 NCSR will be open from October – December 2020.
• The NCSR is an annual requirement for recipients and subrecipients of HSGP funds.

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San Marino City CouncilSeptember 14, 2022

San Marino City Council
September 14, 2022