CITY OF SAN MARINO
CITY COUNCIL AGENDA
Susan Jakubowski, Mayor www.cityofsanmarino.org
Steve Talt, Vice Mayor (626) 300-0700 Phone
Steven W. Huang, DDS, Council Member (626) 300-0709 Fax Gretchen Shepherd Romey, Council Member City Hall Council Chamber Ken Ude, Council Member 2200 Huntington Drive
Mario Rueda, Acting City Manager San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, OCTOBER 12, 2022 AT 6:00 P.M.
BARTH ROOM CROWELL PUBLIC LIBRARY
1890 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
PURSUANT TO ASSEMBLY BILL 361 (AB 361)
Members of the City Council may teleconference into the meeting without noticing each teleconference location from which a member will be participating in a public meeting.
CORONAVIRUS DISEASE (COVID-19) ADVISORY
To protect both staff, our constituents, and elected officials, it is recommended that members of the public wear a mask indoors, per the State and County Health Department’s current Health Officer Orders. Given the seriousness of COVID-19, you are encouraged to provide input electronically if you do not feel comfortable attending in person.
How to view or listen to the meeting from home:
1) Via Computer for Video Streaming:
Website: https://us02web.zoom.us/j/83316497270
2) Via Phone for Audio Only:
Phone Number: (669) 900-9128
Meeting ID: 833 1649 7270
CITY COUNCIL AGENDA – OCTOBER 12, 2022 PAGE 2 OF 5
How to offer public comment from home:
1) Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment. Lengthy public comment may be summarized in the interest of time. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.
2) Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.CityofSanMarino.org.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER’S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
NEW BUSINESS
1. ADOPTION OF MEMORANDUM OF UNDERSTANDING WITH THE POLICE OFFICERS’ ASSOCIATION AND RESOLUTION NO. R-22-40, APPROVING THE UPDATED 2022 SALARY SCHEDULE
Recommendation: Staff recommends that the City Council adopt the Memorandum of Understanding for the Police Officers’ Association, and Resolution No. R-22-24, Approving the Updated 2022 Salary Schedule.
CITY COUNCIL AGENDA – OCTOBER 12, 2022 PAGE 3 OF 5
2. APPROVAL OF FY 2021-22 BUDGET CARRYOVERS AND FY 2022-23 REBUDGETS Recommendation: Staff recommends that the City Council approve the requested FY 2021- 22 carryovers and the updates to the FY 2022-23 re-budgets.
3. AUTHORIZATION OF AN AGREEMENT WITH MATRIX AUDIO VISUAL DESIGNS FOR BARTH ROOM AV UPGRADES IN THE AMOUNT OF $78,657 Recommendation: Staff recommends that the City Council authorize the agreement with Matrix Audio Visual Designs for the Barth Room AV Upgrades in an amount of $78,657, and appropriate an additional $44,157 to account 591-90-4613-05555 (Barth Room AV Upgrades).
CONSENT CALENDAR
4. RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR SEPTEMBER 2022
Recommendation: Staff recommends that the City Council receive and file the Monthly Disbursements Report for the month of September 2022.
5. RECEIVE AND FILE CASH AND INVESTMENT REPORT FOR AUGUST 2022 Recommendation: Staff recommends that the City Council receive and file the Cash and Investment Report for the month of August 2022.
6. APPROVAL OF MINUTES
Recommendation: Staff recommends that the City Council approve the special meeting of September 2, 2022, the special meeting of September 14, 2022, the regular meeting of September 14, 2022, the special meeting of September 28, 2022, and the adjourned regular meeting of September 30, 2022.
7. ADOPTION OF RESOLUTION NO. R-22-39 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 361
Recommendation: Staff recommends that the City Council adopt Resolution No. R-22-39 reauthorizing the City Council and the City’s Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 361.
8. UPDATE ON CITY RESPONSE TO THE COVID-19 PANDEMIC
Recommendation: Staff recommends that the City Council receive and file the October 12, 2022 report on the City’s response to the COVID-19 Pandemic.
CITY COUNCIL AGENDA – OCTOBER 12, 2022 PAGE 4 OF 5
9. COMMITMENT OF DONATIONS FUND YEAR-END BALANCE RESERVES Recommendation: Staff recommends that the City Council adopt Resolution No. R-22-36 to commit the balance of $274,377 in the Donations Fund as of June 30, 2022.
10.AWARD OF PROFESSIONAL DESIGN SERVICES AGREEMENT TO NICHOLS
CONSULTING ENGINEERS (NCE) FOR THE PREPARATION OF PLANS, SPECIFICATIONS, AND COST ESTIMATES FOR THE FY 2022-23 STREET REHABILITATION PROGRAM PROJECT NO. 22-9271 AND THE FY 2023-24 STREET REHABILITATION PROGRAM PROJECT NO. 23-9271 IN AN AMOUNT NOT TO EXCEED $195,645 AND AUTHORIZATION FOR THE
PARKS AND PUBLIC WORKS DIRECTOR TO APPROVE DESIGN CHANGE ORDERS IN AN AMOUNT NOT TO EXCEED $19,560
Recommendation: Staff recommends that the City Council award a professional design services agreement to NCE of Fountain Valley, California, for the preparation of plans, specifications and cost estimate for the Fiscal Year 2022-23 Street Rehabilitation Program Project No. 22-9271 and Fiscal Year 2023-24 Street Rehabilitation Program Project No. 23- 9271 in an amount not to exceed $195,645; authorize the City Manager to execute the agreement on behalf of the City; and authorize the Director of Parks and Public Works to approve design change orders in an amount not to exceed $19,560.
11.APPROVAL OF RESOLUTION NO. R-22-41 APPROVING THE FILING OF AN
APPLICATION FOR RUBBERIZED PAVEMENT GRANT PROGRAM FUNDS FROM CALRECYCLE AND AUTHORIZATION TO APPROPRIATE $91,000
INTO THE CALIFORNIA RECYCLING GRANT FUND
Recommendation: Staff recommends that the City Council approve Resolution No. R-22-41 approving the filing of an application for Rubberized Pavement Grant Program funds from the California Department of Resources Recycling and Recovery, and appropriate $91,000 into the California Recycling Grant Fund Account #226-48-3202-7155.
12.ADOPTION OF RESOLUTION NO. R-22-33, UPDATING THE CONFLICT OF
INTEREST CODE OF THE CITY OF SAN MARINO
Recommendation: Staff recommends that the City Council adopt Resolution No. R-22-33 updating the Conflict of Interest Code of the City of San Marino.
13.ADOPTION OF ORDINANCE NO. O-22-1397 (SECOND READING) CORRECTING CHAPTER 23 ARTICLE 15 OF THE SAN MARINO MUNICIPAL
CODE TO ADD BACK IN THE SECTION REGARDING MATTERS SUBJECT
TO DESIGN REVIEW
Recommendation: Staff recommends that the City Council waive full reading and adopt by title only, Ordinance No. O-22-1397 an Ordinance of the City Council of the City of San Marino, California Correcting Chapter 23 Article 15 of the San Marino Municipal Code to Add Back in the Section Regarding Matters Subject to Design Review.
CITY COUNCIL AGENDA – OCTOBER 12, 2022 PAGE 5 OF 5
14.APPROVAL OF PURCHASE OF COMMAND POST TRAILER USING 2020
STATE HOMELAND SECURITY PROGRAM GRANT FUNDS AND COPS
FUNDS
Recommendation: Staff recommends that the City Council authorize the purchase of a command post trailer from Nappi Fabrication Designs using State of California 2020 Homeland Security Program Funds in an amount not to exceed $67,518, and appropriate an additional $30,000 of COPS funds to account 233-30-4613-0000 (Capitalized Equipment).
15.APPROVAL OF RESOLUTION NO. R-22-31 ADOPTING THE 2022 CITY OF
SAN MARINO EMERGENCY OPERATIONS PLAN
Recommendation: Staff recommends that the City Council approve Resolution No. R-22-37 adopting the 2022 City of San Marino Emergency Operations Plan.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Dated: October 7, 2022 CHRISTINA BAKER
Posted: October 7, 2022 CITY CLERK