MINUTES
REGULAR MEETING
OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, OCTOBER 12, 2022 AT 6:00 P.M.
BARTH ROOM AT CROWELL PUBLIC LIBRARY
CALL TO ORDER: Mayor Jakubowski called the regular meeting to order at 6:00 p.m. in the arth Room at Crowell Public Library, located at 1890 Huntington Drive, San Marino, Californi 91108.
PLEDGE OF ALLEGIANCE: Mayor Jakubowski led the Pledge of Allegiance.
ROLL CALL: PRESENT: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
- Emily Burke
- Nina Chan
MOTION TO WAIVE FURTHER READINGS
Vice Mayor Talt moved, seconded by Council Member Ude, to waive the reading of the entire text of the ordinances or resolutions.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
NEW BUSINESS
I. ADOPTION OF MEMORANDUM OF UNDERSTANDING WITH THE POLICE OFFICERS' ASSOCIATION AND RESOLUTION NO. R-22-40, APPROVING THE UPDATED 2022 SALARY SCHEDULE
Human Resources Director Guerrero presented the staff report.
The following person(s) provided comment:
None
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OCTOBER 12, 2022 PAGE 2 OF 6
Council Member Shepherd Romey moved, seconded by Council Member Huang, to adopt the Memorandum of Understanding for the Police Officers' Association; adopt Resolution No. R-22-40, Approving the Updated 2022 Salary Schedule, and approve additional appropriations in the amount of $396,307 in FY 2022-2023 to be spread over the affected full-time personnel budget line items as shown in the respective budgets.
Motion passed by the following vote:
AYES: Council Member Shepherd Romey, Council Member Huang, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
2. APPROVAL OF FY 2021-22 BUDGET CARRYOVERS AND FY 2022-23 RE-
BUDGETS
Finance Director Chung presented the staff report.
The following person(s) provided comment:
None
Council Member Ude moved, seconded by Vice Mayor Talt, to approve the requested FY 2021-22 carryovers and the updates to the FY 2022-23 re-budgets.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
3. AUTHORIZATION OF AN AGREEMENT WITH MATRIX AUDIO VISUAL DESIGNS FOR BARTH ROOM AV UPGRADES IN THE AMOUNT OF $78,657 Finance Director Chung presented the staff report.
The following person(s) provided comment:
None
Council Member Ude moved, seconded by Vice Mayor Talt, to authorize the agreement with Matrix Audio Visual Designs for the Barth Room AV Upgrades in an amount of $78,657, and appropriate an additional $44,157 to account 591-90-4613-05555 (Barth Room AV Upgrades).
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OCTOBER 12, 2022 PAGE 3 OF 6
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Ude, Vice Mayor Talt, and Mayor lakubowski
NOES: Council Member Shepherd Romey
ABSTAIN: None
ABSENT: None
CONSENT CALENDAR
Council Member Shepherd Romey requested Item 15 be pulled from the consent calendar.
Vice Mayor Talt moved, seconded by Council Member Huang, to approve Items 4 through 14 of the consent calendar.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
4. RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR SEPTEMBER 2022
The City Council received and filed the Monthly Disbursements Report for the month of September 2022.
5. RECEIVE AND FILE CASH AND INVESTMENT REPORT FOR AUGUST 2022 The City Council received and filed the Cash and Investment Report for the month of August 2022.
6. APPROVAL OF MINUTES
The City Council approved the minutes of the special meeting of September 2, 2022, the special meeting of September 14, 2022, the regular meeting of September 14, 2022, the special meeting of September 28, 2022, and the adjourned regular meeting of September 30, 2022.
7. ADOPTION OF RESOLUTION NO. R-22-39 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 36l
The City Council adopted Resolution No. R-22-39 re-authorizing the City Council and the City's Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 36l.
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OCTOBER 12, 2022 PAGE 4 OF 6
8. UPDATE ON CITY RESPONSE TO THE COVID-19 PANDEMIC
The City Council received and filed the October 12, 2022 report on the City's response to the COVID-19 Pandemic.
9. COMMITMENT OF DONATIONS FUND YEAR-END BALANCE RESERVES The City Council adopted Resolution No. R-22-36 to commit the balance of $247,377 in the Donations Fund as of June 30, 2022.
10. AWARD OF PROFESSIONAL DESIGN SERVICES AGREEMENT TO NICHOLS
CONSULTING ENGINEERS (NCE) FOR THE PREPARATION OF PLANS, SPECIFICATIONS, AND COST ESTIMATES FOR THE FY 2022-23 STREET REHABILITATION PROGRAM PROJECT NO. 2209271 AND THE FY 2023-24 STREET REHABILITATION PROGRAM PROJECT NO. 23-927| IN AN AMOUNT NOT TO EXCEED $195,645 AND AUTHORIZATION FOR THE
PARKS AND PUBLIC WORKS DIRECTOR TO APPROVE DESIGN CHANGE ORDERS IN AN AMOUNT NOT TO EXCEED $19,560
The City Council awarded a professional design services agreement to NCE of Fountain Valley, California, for the preparation of plans, specifications and cost estimate for the Fiscal Year 2022-23 Street Rehabilitation Program Project No. 22-9271 and Fiscal Year 2023-24 Street Rehabilitation Program Project No. 23-9271 in an amount not to exceed $195,645; authorized the City Manager to execute the agreement on behalf of the City; and authorized the Director of Parks and Public Works to approve design change orders in an amount not to exceed $19,560.
II. APPROVAL OF RESOLUTION NO. R-22-41 APPROVING THE FILING OF AN
APPLICATION FOR RUBBERIZED PAVEMENT GRANT PROGRAM FUNDS FROM CALRECYCLE AND AUTHORIZATION TO APPROPRIATE $91,000
INTO THE CALIFORNIA RECYCLING GRANT PROGRAM
he City Council approved Resolution No. R-22-4l approving the filing of an application fo ubberized Pavement Grant Program funds from the California Department of Resource Recycling and Recovery, and appropriated $91,000 into the California Recycling Grant Fund Account #226-48-3202-7155.
12. ADOPTION OF RESOLUTION NO R-22-33, UPDATING THE CONFLICT OF
INTEREST CODE OF THE CITY OF SAN MARINO
The City Council adopted Resolution No. R-22-33 updating the Conflict of Interest Code of the City of San Marino.
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OCTOBER 12, 2022 PAGE 5 OF 6
13. ADOPTION OF ORDINANCE NO. O-22-1397 (SECOND READING) CORRECTING CHAPTER 23 ARTICLE 15 OF THE SAN MARINO MUNICIPAL
CODE TO ADD BACK IN THE SECTION REGARDING MATTERS SUBJECT
TO DESIGN REVIEW
The City Council waived full reading and adopted by title only, Ordinance No. O-22-1397 an Ordinance of the City Council of the City of San Marino, California Correcting Chapter 23 Article 15 of the San Marino Municipal Code to Add Back in the Section Regarding Matters Subject to Design Review.
14. APPROVAL OF PURCHASE OF COMMAND POST TRAILER USING 2020
STATE HOMELAND SECURITY PROGRAM GRANT FUNDS AND COPS
FUNDS
The City Council authorized the purchase of a command post trailer from Nappi Fabrication Designs using State of California 2020 Homeland Security Program Funds in an amount not to exceed $67,5l8, and appropriate an additional $30,000 of COPS funds to account 233-30- 4613-0000 (Capitalized Equipment).
PULLED CONSENT ITEMS
15. APPROVAL OF RESOLUTION NO. R-22-31 ADOPTING THE 2022 CITY OF
SAN MARINO EMERGENCY OPERATIONS PLAN
Council asked staff questions.
The following person (s) provided comment:
None
Council Member Shepherd Romey moved, seconded by Council Member Huang, to approve Resolution No. R-22-37 adopting the 2022 City of San Marino Emergency Operations Plan.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
The following person(s) provided written communications or public writings:
- None
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OCTOBER 12, 2022 PAGE 6 OF 6
PUBLIC COMMENTS
The following person(s) provided comment:
- None
FUTURE AGENDA ITEMS
The following items) were requested:
- None
ADJOURNMENT
Mayor Jakubowski adjourned the meeting at 6:45 p.m.
CITY CLERK