CITY OF SAN MARINO
CITY COUNCIL AGENDA
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
Mario Rueda, Acting City Manager
www.cityofsanmarino.org
(626) 3000700 Phone
(626) 3000709 Fax
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, NOVEMBER 09, 2022 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 3000705 prior to the meeting for assistance.
PURSUANT TO ASSEMBLY BILL 361 (AB 361)
Members of the City Council may teleconference into the meeting without noticing each teleconference location from which a member will be participating in a public meeting.
CORONAVIRUS DISEASE (COVID19) ADVISORY
To protect both staff, our constituents, and elected officials, it is recommended that members of the public wear a mask indoors, per the State and County Health Department’s current Health Officer Orders. Given the seriousness of COVID19, you are encouraged provide input electronically if you do not feel comfortable attending in person.
How to view or listen to the meeting from home:
1. Via Computer for Video Streaming:
Website: https://us02web.zoom.us/j/83316497270
Meeting ID: 833 1649 7270
2. Via Phone for Audio Only:
Phone Number: (669) 9009128
Meeting ID: 833 1649 7270
AGENDA – NOVEMBER 09, 2022 PAGE 1 of 5
members of the public wear a mask indoors, per the State and County Health Departments current Health Officer Orders. Given the seriousness of COVID19, you are encouraged provide input electronically if you do not feel comfortable attending in person.
How to view or listen to the meeting from home:
1. Via Computer for Video Streaming:
Website: https://us02web.zoom.us/j/83316497270
Meeting ID: 833 1649 7270
2. Via Phone for Audio Only:
Phone Number: (669) 9009128
Meeting ID: 833 1649 7270
How to offer public comment from home:
1. Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment.
Lengthy public comment may be summarized in the interest of time. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.
2. Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the inperson comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.
AGENDA – NOVEMBER 09, 2022 PAGE 2 of 5
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.
NEW BUSINESS
1. ADOPTION OF RESOLUTION NO. R2244 APPROVING AN
AMENDMENT TO THE CALPERS CONTRACT AND INTRODUCTION OF
ORDINANCE NO. O221398 (FIRST READING) AUTHORIZING AN
AMENDMENT TO THE CALPERS CONTRACT FOR PEPRA FIRE
MEMBERS
Recommendation: Staff recommends that the City Council (1) adopt Resolution No.
R2244 Approving an Amendment to the CalPERS Contract; and (2) waive full reading and introduce for first reading by title only, Ordinance No. O221398, an Ordinance of the City Council of the City of San Marino, California Authorizing an Amendment to the Contract Between the City Council of San Marino and the Board of Administration of the California Public Employees’ Retirement System.
2. ADOPTION OF RESOLUTION NO. R2246 AMENDING THE
UNREPRESENTED EMPLOYEES SALARY AND BENEFITS SCHEDULE
FOR THE PERIOD COVERING JULY 1, 2022 THROUGH JUNE 30, 2024 PERTAINING TO FIRE CHIEF AND FIRE DIVISION CHIEF
CLASSIFICATIONS
Recommendation: Staff recommends that the City Council (1) adopt Resolution No.
R2246 amending the Unrepresented Employees Salary and Benefits Schedule for the period covering July 1, 2022 through June 30, 2024 pertaining to Fire Chief and Fire Division Chief Classifications; and (2) approve additional appropriations in the amount of $39,502 in FY 20222023 to be spread over the affected fulltime personnel budget line item as shown in the respective budget.
3. RECOMMENDATION FOR THE CITY COUNCIL TO CONCUR ON THE CITY MANAGER’S HIRING SELECTION FOR SAN MARINO PARKS &
PUBLIC WORKS DIRECTOR/CITY ENGINEER
Recommendation: Staff recommends the City Council concur with the Acting City Manager on the hiring of Amber Shah as Parks & Public Works Director/City Engineer for the City of San Marino.
4. APPROVAL OF ORDINANCE NO. O221399 (FIRST READING)
REGARDING THE CROWELL PUBLIC LIBRARY’S CODE OF CONDUCT
Recommendation: Staff recommends the Council waive full reading and introduce for first reading by title only Ordinance No. O221399, an Ordinance of the City Council of the City of San Marino Adding Article 19 to Chapter XIV “Library Code of Conduct” of the San Marino Municipal Code Establishing a Library Code of Conduct at the Crowell Public Library.
5. RECEIVE AND FILE FINANCIAL REPORT FOR FOURTH QUARTER (APRIL 2022 THROUGH JUNE 2022)
Recommendation: Staff recommends Council receive and file the financial report AGENDA – NOVEMBER 09, 2022 PAGE 3 of 5
4. APPROVAL OF ORDINANCE NO. O221399 (FIRST READING)
REGARDING THE CROWELL PUBLIC LIBRARY’S CODE OF CONDUCT
Recommendation: Staff recommends the Council waive full reading and introduce for first reading by title only Ordinance No. O221399, an Ordinance of the City Council of the City of San Marino Adding Article 19 to Chapter XIV “Library Code of Conduct” of the San Marino Municipal Code Establishing a Library Code of Conduct at the Crowell Public Library.
5. RECEIVE AND FILE FINANCIAL REPORT FOR FOURTH QUARTER (APRIL 2022 THROUGH JUNE 2022)
Recommendation: Staff recommends Council receive and file the financial report reflecting the City’s revenues and expenditures as of June 30, 2022.
CONSENT CALENDAR
6. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR
OCTOBER 2022
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of October 2022.
7. CASH AND INVESTMENT REPORT FOR THE MONTH OF SEPTEMBER 2022
Recommendation: Staff recommends the Council receive and file the Cash and Investment Report for the Month of September 2022.
8. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the minutes of the special meeting of October 5, 2022, the regular meeting of October 12, 2022, the regular adjourned meeting of October 28, 2022, and the special meeting of October 28, 2022.
9. ADOPTION OF RESOLUTION NO. R2239 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 361
Recommendation: Staff recommends the Council adopt Resolution No. R2245 reauthorizing the City Council and the City’s Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 361.
10. UPDATE ON CITY RESPONSE TO THE COVID19 PANDEMIC
Recommendation: Staff recommends the Council receive and file the November 9, 2022 report on the City’s response to the COVID19 Pandemic.
11. APPROVAL OF CROWELL PUBLIC LIBRARY CLOSURE CALENDAR FOR 2023
Recommendation: Staff recommends the Council approve the Crowell Public Library closure calendar for 2023.
12. APPROVAL OF AGREEMENT AMENDMENT NO. 1 WITH HINDERLITER DE LLAMAS AND ASSOCIATES TO PROVIDE BUSINESS LICENSE
SOFTWARE SERVICES THROUGH NOVEMBER 11, 2024
Recommendation: Staff recommends the Council approve Amendment No. 1 with HdL, which will extend the agreement for a term to expire on November 11, 2024 for their continued business license software services, and authorize the City Manager to AGENDA – NOVEMBER 09, 2022 PAGE 4 of 5
Recommendation: Staff recommends the Council approve the Crowell Public Library closure calendar for 2023.
12. APPROVAL OF AGREEMENT AMENDMENT NO. 1 WITH HINDERLITER DE LLAMAS AND ASSOCIATES TO PROVIDE BUSINESS LICENSE
SOFTWARE SERVICES THROUGH NOVEMBER 11, 2024
Recommendation: Staff recommends the Council approve Amendment No. 1 with HdL, which will extend the agreement for a term to expire on November 11, 2024 for their continued business license software services, and authorize the City Manager to execute the amendment on behalf of the City.
13. APPROVAL OF CITY SIGNAGE AND BUILDINGS FOR A
DOCUMENTARY FILM PERMIT
Recommendation: Staff recommends the Council approve the use of references, shots, or film footage of exteriors of City landmarks, City seal, location identifiers/street signage, City entrance markers, Cityowned vehicles, and buildings for the Sprite Halo LLC “Blood Money” film permit.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Dated: November 4, 2022 CHRISTINA BAKER
Posted: November 4, 2022 CITY CLERK
AGENDA – NOVEMBER 09, 2022 PAGE 5 of 5