CITY OF SAN MARINO
CITY COUNCIL AGENDA
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
Mario Rueda, Acting City Manager
www.cityofsanmarino.org
(626) 3000700 Phone
(626) 3000709 Fax
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, DECEMBER 14, 2022 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 3000705 prior to the meeting for assistance.
PURSUANT TO ASSEMBLY BILL 361 (AB 361)
Members of the City Council may teleconference into the meeting without noticing each teleconference location from which a member will be participating in a public meeting.
CORONAVIRUS DISEASE (COVID19) ADVISORY
To protect both staff, our constituents, and elected officials, it is recommended that members of the public wear a mask indoors, per the State and County Health Department’s current Health Officer Orders. Given the seriousness of COVID19, you are encouraged provide input electronically if you do not feel comfortable attending in person.
How to view or listen to the meeting from home:
1. Via Computer for Video Streaming:
Website: https://us02web.zoom.us/j/83316497270
Meeting ID: 833 1649 7270
2. Via Phone for Audio Only:
Phone Number: (669) 9009128
Meeting ID: 833 1649 7270
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AGENDA – DECEMBER 14, 2022 PAGE 1 of 7
To protect both staff, our constituents, and elected officials, it is recommended that members of the public wear a mask indoors, per the State and County Health Department’s current Health Officer Orders. Given the seriousness of COVID19, you are encouraged provide input electronically if you do not feel comfortable attending in person.
How to view or listen to the meeting from home:
1. Via Computer for Video Streaming:
Website: https://us02web.zoom.us/j/83316497270
Meeting ID: 833 1649 7270
2. Via Phone for Audio Only:
Phone Number: (669) 9009128
Meeting ID: 833 1649 7270
How to offer public comment from home:
1. Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment.
Lengthy public comment may be summarized in the interest of time. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.
2. Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the inperson comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.
AGENDA – DECEMBER 14, 2022 PAGE 2 of 7
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.
ELECTION
1. ADOPTION OF RESOLUTION NO. R2247 CERTIFYING THE
NOVEMBER 8, 2022 ELECTION RESULTS
Recommendation: Staff recommends the Council accept the official canvass of the General Municipal Election and Special Municipal Election held on November 8, 2022, and adopt Resolution No. R2247 declaring the results thereof.
CEREMONIAL
2. PRESENTATION OF CITY TILES TO, AND REMARKS FROM,
OUTGOING CITY COUNCIL MEMBERS SUSAN JAKUBOWSKI AND KEN
UDE
3. OATH OF OFFICE ADMINISTERED TO REELECTED MEMBER OF THE SAN MARINO CITY COUNCIL GRETCHEN SHEPHERD ROMEY BY
JUDGE FRANK CHEN
4. OATH OF OFFICE ADMINISTERED TO NEWLY ELECTED MEMBER OF THE SAN MARINO CITY COUNCIL TONY CHOU BY JUDGE FRANK
CHEN
5. OATH OF OFFICE ADMINISTERED TO NEWLY ELECTED MEMBER OF THE SAN MARINO CITY COUNCIL CALVIN LO BY JUDGE FRANK
CHEN
6. REMARKS FROM NEWLY ELECTED / REELECTED COUNCIL
MEMBERS
7. REORGANIZATION OF THE CITY COUNCIL BY SELECTING A MAYOR AND VICE MAYOR
8. REMARKS FROM THE NEWLY APPOINTED MAYOR
CONTINUED BUSINESS
9. ADOPTION OF ORDINANCE NO. O221398 (SECOND READING) AUTHORIZING AN AMENDMENT TO THE CALPERS CONTRACT FOR
PEPRA FIRE MEMBERS
Recommendation: Staff recommends the Council waive full reading and adopt by title only, Ordinance No. O221398, an Ordinance of the City Council of the City of San AGENDA – DECEMBER 14, 2022 PAGE 3 of 7
7. REORGANIZATION OF THE CITY COUNCIL BY SELECTING A MAYOR AND VICE MAYOR
8. REMARKS FROM THE NEWLY APPOINTED MAYOR
CONTINUED BUSINESS
9. ADOPTION OF ORDINANCE NO. O221398 (SECOND READING) AUTHORIZING AN AMENDMENT TO THE CALPERS CONTRACT FOR
PEPRA FIRE MEMBERS
Recommendation: Staff recommends the Council waive full reading and adopt by title only, Ordinance No. O221398, an Ordinance of the City Council of the City of San Marino, authorizing an amendment to the contract between the governing body of the public agency and the Board of Administration of the California Public Employees’ Retirement System.
NEW BUSINESS
10. APPROVAL FOR THE CITY TO ENTER INTO AN AGREEMENT WITH BOB MURRAY & ASSOCIATES FOR THE RECRUITMENT OF THE CITY
MANAGER
Recommendation: Vice Mayor Talt and Council Member Shepherd Romey recommend the City Council approve the City to enter into an agreement with Bob Murray & Associates for the recruitment of the City Manager; and appropriate funds not to exceed $36,000 to account 1011044360000 (Recruitment) for City Manager Recruitment Services.
11. INTRODUCTION OF ORDINANCE NO. O221400 (FIRST READING) ADOPTING THE 2022 EDITIONS OF THE CALIFORNIA BUILDING
STANDARDS CODES
Recommendation: Staff recommends the Council waive full reading and introduce by title only, Ordinance No. O221400, an Ordinance of the City of San Marino Adopting by Reference the 2022 Editions of the California Administrative, Building, Mechanical, Plumbing, Electrical, Residential, Fire, Energy, Green Building Standards, Historical Building, Existing Building, Appendix J Los Angeles County Grading Standards and Referenced Standards Codes, with Certain Amendments, Deletions and Additions, and Amending Chapter 25 of the San Marino Municipal Code.
12. APPROVAL OF TWOYEAR CONTRACT RENEWAL WITH 316
ENGINEERING AND CONSTRUCTION, INC. FOR COLLECTION
SYSTEM CLEANING AND MAINTENANCE SERVICES IN THE AMOUNT
OF $370,240
Recommendation: Staff recommends that the City Council approve a twoyear contract renewal in the amount of $370,240 with 316 Engineering and Construction, Inc., for Collection System Cleaning and Maintenance Services through December 31, 2024, and authorize the City Manager to execute the contract renewal on behalf of the City.
13. RECEIVE AND FILE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ANNUAL AUDIT) FOR THE FISCAL YEAR ENDED JUNE 30, 2022
Recommendation: Staff recommends the Council receive and file the audited financial statements for the fiscal year ended June 30, 2022.
CONSENTCALENDAR
AGENDA – DECEMBER 14, 2022 PAGE 4 of 7
Recommendation: Staff recommends that the City Council approve a twoyear contract renewal in the amount of $370,240 with 316 Engineering and Construction, Inc., for Collection System Cleaning and Maintenance Services through December 31, 2024, and authorize the City Manager to execute the contract renewal on behalf of the City.
13. RECEIVE AND FILE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ANNUAL AUDIT) FOR THE FISCAL YEAR ENDED JUNE 30, 2022
Recommendation: Staff recommends the Council receive and file the audited financial statements for the fiscal year ended June 30, 2022.
CONSENT CALENDAR
14. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR
NOVEMBER 2022
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of November 2022.
15. CASH AND INVESTMENT REPORT FOR THE MONTH OF OCTOBER 2022
Recommendation: Staff recommends the Council receive and file the Cash and Investment Report for the Month of October 2022.
16. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the minutes of the regular meeting of November 9, 2022.
17. ADOPTION OF RESOLUTION NO. R2248 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 361
Recommendation: Staff recommends the Council adopt Resolution No. R2239 reauthorizing the City Council and the City’s Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 361.
18. UPDATE ON CITY RESPONSE TO THE COVID19 PANDEMIC
Recommendation: Staff recommends that the City Council receive and file the December 14, 2022 report on the City’s response to the COVID19 Pandemic.
19. ADOPTION OF ORDINANCE NO. O221399 (SECOND READING) REGARDING THE CROWELL PUBLIC LIBRARY'S CODE OF CONDUCT
Recommendation: Staff recommends the Council waive full reading and adopt by title only, Ordinance No. O221399, an Ordinance of the City Council of the City of San Marino Adding Article 19 to Chapter XIV “Library Code of Conduct” of the San Marino Municipal Code Establishing a Library Code of Conduct at the Crowell Public Library.
20. ADOPTION OF SIDE LETTER OF AGREEMENT BETWEEN THE SAN MARINO POLICE OFFICERS’ ASSOCIATION (“SMPOA”) AND THE
CITY OF SAN MARINO (“CITY”)
Recommendation: Staff recommends that the City Council adopt the Side Letter of Agreement between the San Marino Police Officers’ Association (“SMPOA”) and the City of San Marino (“City”).
21. APPROVAL OF AGREEMENT AMENDMENT NO. 1 WITH Z&K
CONSULTANTS FOR PROFESSIONAL CONSTRUCTION INSPECTION
SERVICES FOR THE STREET REHABILITATION PROGRAM PROJECT
NO. 219271 INCREASING THE COMPENSATION AMOUNT BY
$25,000 AND EXTENDING THE TERM THROUGH MARCH 31, 2023
AGENDA – DECEMBER 14, 2022 PAGE 5 of 7
REGARDING THE CROWELL PUBLIC LIBRARY'S CODE OF CONDUCT
Recommendation: Staff recommends the Council waive full reading and adopt by title only, Ordinance No. O221399, an Ordinance of the City Council of the City of San Marino Adding Article 19 to Chapter XIV “Library Code of Conduct” of the San Marino Municipal Code Establishing a Library Code of Conduct at the Crowell Public Library.
20. ADOPTION OF SIDE LETTER OF AGREEMENT BETWEEN THE SAN MARINO POLICE OFFICERS’ ASSOCIATION (“SMPOA”) AND THE
CITY OF SAN MARINO (“CITY”)
Recommendation: Staff recommends that the City Council adopt the Side Letter of Agreement between the San Marino Police Officers’ Association (“SMPOA”) and the City of San Marino (“City”).
21. APPROVAL OF AGREEMENT AMENDMENT NO. 1 WITH Z&K
CONSULTANTS FOR PROFESSIONAL CONSTRUCTION INSPECTION
SERVICES FOR THE STREET REHABILITATION PROGRAM PROJECT
NO. 219271 INCREASING THE COMPENSATION AMOUNT BY
$25,000 AND EXTENDING THE TERM THROUGH MARCH 31, 2023
Recommendation: Staff recommends the City Council approve Amendment No. 1 to the professional services agreement with Z&K Consultants for construction inspection services for the Street Rehabilitation Program Project No. 219271, increasing the compensation amount by $25,000, and extending the term through March 31, 2023, and authorize the Acting City Manager to execute the amendment on behalf of the City.
22. AUTHORIZATION OF PURCHASE OF POLICE VEHICLE FROM
NATIONAL AUTO FLEET USING AIR QUALITY FUNDS IN AN AMOUNT NOT TO EXCEED $52,720
Recommendation: Staff recommends that the City Council authorize the purchase of a Ford F150 for the San Marino Police Department from National Auto Fleet using Air Quality Funds in an amount not to exceed $52,720, and appropriate an additional $6,410 of Air Quality Funds to Account 2123046130500 (Detective Car Replacement).
23. APPROVAL TO PROCURE THE FARO TECHNOLOGIES INC. LASER SCANNER SYSTEM AND A COMPUTER FROM INTELESYS IN AN
AMOUNT NOT TO EXCEED $55,693, AND TO, WAIVE BIDDER
REQUIREMENTS PER SMCC 02.06.05.B.2B
Recommendation: Staff recommends the City Council approve and authorize the Acting City Manager to purchase the FARO Laser Scanner and computer not to exceed $55,693.
24. APPROVAL TO PURCHASE FIRE DEPARTMENT COMMAND VEHICLE Recommendation: Staff recommends the Council approve the purchase of one 2023 Chevrolet Tahoe from National Auto Fleet Group and approve a budget amendment and appropriation of $15,286 from the Capital Equipment Fund reserves to account 5913446139300. Further, in the event of unavailability of that vehicle, authorize purchase of the next lowest priced available vehicle from among the quotes received and approve a budget amendment and appropriation from the Capital Equipment Fund reserves in the amount necessary to cover the additional cost of such vehicle, not to exceed $25,000.
25. APPROVAL OF RESOLUTION R2249 CHANGING THE MEETING LOCATION OF THE PUBLIC SAFETY COMMISSION
Recommendation: Staff recommends the Council approve Resolution R2249 changing the location of Public Safety Commission Meetings to Council Chambers at City Hall.
26APPROVALOFTHEINSTALLATIONOFSTREETPOLEBANNERSIN
AGENDA – DECEMBER 14, 2022 PAGE 6 of 7
5913446139300. Further, in the event of unavailability of that vehicle, authorize purchase of the next lowest priced available vehicle from among the quotes received and approve a budget amendment and appropriation from the Capital Equipment Fund reserves in the amount necessary to cover the additional cost of such vehicle, not to exceed $25,000.
25. APPROVAL OF RESOLUTION R2249 CHANGING THE MEETING LOCATION OF THE PUBLIC SAFETY COMMISSION
Recommendation: Staff recommends the Council approve Resolution R2249 changing the location of Public Safety Commission Meetings to Council Chambers at City Hall.
26. APPROVAL OF THE INSTALLATION OF STREET POLE BANNERS IN RECOGNITION OF LUNAR NEW YEAR
Recommendation: Staff recommends that the City Council approve a request from the Chinese Club of San Marino that is in accordance with Resolution No. R1422 for the installation and display of banners between January 9, 2023 through March 1, 2023, subject to reimbursement of onehalf of the installation costs by the Chinese Club of San Marino.
27. APPROVAL TO WAIVE SPACE RESERVATION FEES FOR LUNAR NEW YEAR FESTIVAL IN LACY PARK
Recommendation: Staff recommends the Council approve the waiving of reservation fees for the Chinese Club Lunar New Year Festival.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Dated: December 9, 2022 CHRISTINA BAKER
Posted: December 9, 2022 CITY CLERK
AGENDA – DECEMBER 14, 2022 PAGE 7 of 7