MINUTES
REGULAR MEETING
OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, DECEMBER 14, 2022 AT 6:00 P.M.
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER: Mayor Jakubowski called the regular meeting to order at 6:00 p.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE: Council Member Ude's granddaughter, Morgan, led the Pledge of Allegiance.
ROLL CALL: PRESENT: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
- Vivian Chen
MOTION TO WAIVE FURTHER READINGS
Council Member Shepherd Romey moved, seconded by Vice Mayor Talt, to waive the reading of the entire text of the ordinances or resolutions.
Motion passed by the following vote:
AYES: Council Member Huang, Council Member Shepherd Romey, Council Member Ude, Vice Mayor Talt, and Mayor Jakubowski
NOES:
ABSTAIN: None
ABSENT: None
ELECTION
I. ADOPTION OF RESOLUTION NO. R-22-47 CERTIFYING THE NOVEMBER 8, 2022 ELECTION RESULTS
City Clerk Baker presented the staff report.
The following person(s) provided comment:
None
Vice Mayor Talt moved, seconded by Council Member Huang, to accept the official canvass of the General Municipal Election and Special Municipal Election held on November 8, 2022, and adopt Resolution No. R-22-47 declaring the results thereof.
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DECEMBER 14, 2022 PAGE 2 OF 9
Motion passed by the following vote:
AYES: Council Member Shepherd Romey, Council Member Huang, Council Member Ude, Vice Mayor Talt, and Mayor jakubowski
NOES: None
ABSTAIN: None
ABSENT: None
CEREMONIAL
2. PRESENTATION OF CITY TILES TO, AND REMARKS FORM, OUTGOING
CITY COUNCIL MEMBERS SUSAN JAKUBOWSKI AND KEN UDE
Vice Mayor Talt presented a City Tile to outgoing Council Member Ude. Outgoing Council Member Ude provided remarks. Outgoing Council Member Ude presented a City Tile to outgoing Council Member Jakubowski. Outgoing Council Member Jakubowski provided remarks.
3. OATH OF OFFICE ADMINISTERED TO RE-ELECTED MEMBER OF THE SAN
MARINO CITY COUNCIL GRETCHEN SHEPHERD ROMEY BY JUDGE FRANK CHEN
Judge Frank Chen administered the oath of office to re-elected Council Member Gretchen Shepherd Romey.
4. OATH OF OFFICE ADMINISTERED TO NEWLY ELECTED MEMBER OF THE
SAN MARINO CITY COUNCIL TONY CHOU BY JUDGE FRANK CHEN
Judge Frank Chen administered the oath of office to newly elected Council Member Tony
5. OATH OF OFFICE ADMINISTERED TO NEWLY ELECTED MEMBER OF THE
SAN MARINO CITY COUNCIL CALVIN LO BY JUDGE FRANK CHEN
Judge Frank Chen administered the oath of office to newly elected Council Member Calvin
6. REMARKS FROM NEWLY ELECTED / RE-ELECTED COUNCIL MEMBERS Council Members Gretchen Shepherd Romey, Tony Chou, and Calvin Lo provided remarks.
1. REORGANIZATION OF THE CITY COUNCIL
Council Member Shepherd Romey moved, seconded by Council Member Lo, to appoint Vice Mayor Talt to serve as Mayor.
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DECEMBER 14, 2022 PAGE 3 OF 9
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Huang, Council Member Lo, Council Member Shepherd Romey, and Vice Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None
Council Member Shepherd Romey moved, seconded by Mayor Talt, to appoint Council Member Huang to serve as Vice Mayor.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Huang, Council Member Lo, Council Member Shepherd Romey, and Mayor Talt
NOES:
ABSTAIN: None
ABSENT: None
8. REMARKS FROM THE NEWLY APPOINTED MAYOR
Mayor Talt provided remarks.
CONTINUED BUSINESS
9. ADOPTION OF ORDINANCE NO. O-22-1398 (SECOND READING)
AUTHORIZING AN AMENDMENT TO THE CALPERS CONTRACT FOR
PEPRA FIRE MEMBERS
Human Resources Director Guerrero presented the staff report.
The following person(s) provided comment:
None
Council Member Shepherd Romey moved, seconded by Vice Mayor Huang, to waive full reading and adopt by title only, Ordinance No. O-22-1398, an Ordinance of the City Council of the City of San Marino, authorizing an amendment to the contract between the governing body of the public agency and the Board of Administration of the California Public Employees' Retirement System.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES:
ABSTAIN: None
ABSENT: None
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DECEMBER 14, 2022 PAGE 4 OF 9
NEW BUSINESS
10. APPROVAL FOR THE CITY TO ENTER INTO AN AGREEMENT WITH BOB
MURRAY & ASSOCIATES FOR THE RECRUITMENT OF THE CITY
MANAGER
Human Resources Director Guerrero presented the staff report.
The fallowing person(s) provided comment:
Council Member Shepherd Romey moved, seconded by Council Member Lo, to approve the City to enter into an agreement with Bob Murray & Associates for the recruitment of the City Manager; and appropriate funds not to exceed $36,000 to account 101-10-4436-0000 (Recruitment) for City Manager Recruitment Services.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None
II. INTRODUCTION OF ORDINANCE NO. 0-22-1400 (FIRST READING) ADOPTING THE 2022 EDITIONS OF THE CALIFORNIA BUILDING
STANDARDS CODES
Community Development Director Figueroa presented the staff report.
The following person(s) provided comment:
Vice Mayor Huang moved, seconded by Council Member Lo, to waive full reading and introduce by title only, Ordinance No. O-22-1400, an Ordinance of the City of San Marino Adopting by Reference the 2022 Editions of the California Administrative, Building, Mechanical, Plumbing, Electrical, Residential, Fire, Energy, Green Building Standards, Historica building, Existing Building, Appendix | Los Angeles County Grading Standards and Reference Standards Codes, with Certain Amendments, Deletions and Additions, and Amending Chapter 25 of the San Marino Municipal Code.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None
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12. APPROVAL OF TWO-YEAR CONTRACT RENEWAL WITH 316
ENGINEERING AND CONSTRUCTION, INC. FOR COLLECTION SYSTEM CLEANING AND MAINTENANCE SERVICES IN THE AMOUNT OF $370,240 Parks & Public Works Director Shah presented the staff report.
The following person(s) provided comment:
None
Council Member Shepherd Romey moved, seconded by Vice Mayor Huang, to approve a two- year contract renewal in the amount of $370,240 with 316 Engineering and Construction, Inc., for Collection System Cleaning and Maintenance Services through December 31, 2024, and authorize the City Manager to execute the contract renewal on behalf of the City.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None
13. RECEIVE AND FILE ANNUAL COMPREHENSIVE FINANCIAL REPORT (ANNUAL AUDIT) FOR THE FISCAL YEAR ENDED JUNE 30, 2022
Finance Director Chung presented the staff report.
The following person(s) provided comment:
None
Council Member Shepherd Romey moved, seconded by Vice Mayor Huang, to receive and file the audited financial statements for the fiscal year ended June 30, 2022.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None
CONSENT CALENDAR
Council Member Lo requested Item 27 be pulled from the consent calendar.
Council Member Shepherd Romey moved, seconded by Vice Mayor Huang, to approve Items 14 through 26 of the consent calendar.
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DECEMBER 14, 2022 PAGE 6 OF 9
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None
14. RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR NOVEMBER 2022
The City Council received and filed the Monthly Disbursements Report for the month of November 2022.
15. RECEIVE AND FILE CASH AND INVESTMENT REPORT FOR OCTOBER 2022 The City Council received and filed the Cash and Investment Report for the month of October 2022.
16. APPROVAL OF MINUTES
The City Council approved the minutes of the regular meeting of November 9, 2022.
17. ADOPTION OF RESOLUTION NO. R-22-48 TO CONTINUE HYBRID PUBLIC MEETINGS PURSUANT TO AB 36l
The City Council adopted Resolution No. R-22-48 re-authorizing the City Council and the City's Boards and Commissions to continue teleconference accessibility for conducting public meetings pursuant to AB 36l.
18. UPDATE ON CITY RESPONSE TO THE COVID-19 PANDEMIC
The City Council received and filed the December 14, 2022 report on the City's response to the COVID-19 Pandemic.
19. ADOPTION OF ORDINANCE NO. O-22-1399 (SECOND READING)
REGARDING THE CROWELL PUBLIC LIBRARY'S CODE OF CONDUCT
The City Council waived full reading and adopted by title only, Ordinance No. O-22-1399, an Orday e of of Condue toe San Carin Municipal Ade EstAbishing 9 to Chapted or Conduct at the Crowell Public Library.
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20. ADOPTION OF SIDE LETTER OF AGREEMENT BETWEEN THE SAN MARINO POLICE OFFICERS' ASSOCIATION ("SMPOA") AND THE CITY OF SAN MARINO ("'CITY")
The City Council adopted the Side Letter of Agreement between the San Marino Police Officers' Association ('SMPOA") and the City of San Marino ("'City").
21. APPROVAL OF AGREEMENT AMENDMENT NO. I WITH Z&K FOR PROFESS
CONSULTANTS FOR PROFESSIONAL CONSTRUCTION INSPECTION
SERVICES FOR THE STREET REHABILITATION PROGRAM PROJECT NO. 21-9271 INCREASING THE COMPENSATION AMOUNT BY $25,000 AND EXTENDING THE TERM THROUGH MARCH 31, 2023
The City Council approved Amendment No. I to the professional services agreement with Z&K Consultants for construction inspection services for the Street Rehabilitation Program Project No. 21-9271, increasing the compensation amount by $25,000, and extending the term through March 31, 2023, and authorized the Acting City Manager to execute the amendment on behalf of the City.
22. AUTHORIZATION OF PURCHASE OF POLICE VEHICLE FROM NATIONAL
AUTO FLEET USING AIR QUALITY FUNDS IN AN AMOUNT NOT TO
EXCEED $52,720
The City Council authorized the purchase of a Ford F-150 for the San Marino Police Department from National Auto Fleet using Air Quality Funds in an amount not to exceed $52,720, and appropriate an additional $6,410 of Air Quality Funds to Account 212-30-4613- 0500 (Detective Car Replacement).
23. APPROVAL TO PROCURE THE FARO TECHNOLOGIES INC. LASER
SCANNER SYSTEM AND A COMPUTER FROM INTELESYS IN AN AMOUNT NOT TO EXCEED $55,693, AND TO, WAIVE BIDDER REQUIREMENTS PER SMCC 02.06.05.B.2B
The City Council approved and authorized the Acting City Manager to purchase the FARO Laser Scanner and computer not to exceed $55,693.
24. APPROVAL TO PURCHASE FIRE DEPARTMENT COMMAND VEHICLE The City Council approved the purchase of one 2023 Chevrolet Tahoe from National Auto Fleet Group and approved a budget amendment and appropriation of $15,286 from the Capital Equipment Fund reserves to account 591-34-4613-9300. Further, in the event of unavailability of that vehicle, authorized purchase of the next lowest priced available vehicle from among the quotes received and approved a budget amendment and appropriation from the Capital Equipment Fund reserves in the amount necessary to cover the additional cost of such vehicle, not to exceed $25,000.
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DECEMBER 14, 2022 PAGE 8 OF 9
25.APPROVAL OF RESOLUTION R-22-49 CHANGING THE MEETING
LOCATION OF THE PUBLIC SAFETY COMMISSION
The City Council approved Resolution R-22-49 changing the location of the Public Safety Commission Meetings to Council Chambers at City Hall.
26. APPROVAL OF THE INSTALLATION OF STREET POLE BANNERS IN
RECOGNITION OF LUNAR NEW YEAR
The City Council approved a request from the Chinese Club of San Marino that is in accordance with Resolution No. R-14-22 for the installation and display of banners between January 9, 2023 through March I, 2023, subject to reimbursement of one-half of the installation costs by the Chinese Club of San Marino.
PULLED CONSENT ITEMS
27. APPROVAL TO WAIVE SPACE RESERVATION FEES FOR LUNAR NEW
YEAR FESTIVAL IN LACY PARK
Council asked staff questions.
The following person(s) provided comment:
Alan Chen
Council Member Lo moved, seconded by Council Member Chou, to approve the waiving of reservation fees for the Chinese Club Lunar New Year Festival.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
The following person(s) provided written communications or public writings:
None
PUBLIC COMMENTS
The following person(s) provided comment:
- None
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DECEMBER 14, 2022 PAGE 9 OF 9
FUTURE AGENDA ITEMS
The following item(s) were requested:
None
ADJOURNMENT
Mayor Talt adjourned the meeting in honor of Richard Haserot at 8:14 p.m.
Ch 23L
CHRISTINA BAKER
CITY CLERK