CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
Mario Rueda, Acting City Manager
www.CityofSanMarino.org
(626) 3000700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
ADJOURNED MEETING OF THE
SAN MARINO CITY COUNCIL
FRIDAY, JANUARY 27, 2023 AT 8:30 AM
BARTH ROOM CROWELL PUBLIC LIBRARY
1890 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 3000705 prior to the meeting for assistance.
PURSUANT TO ASSEMBLY BILL 361 (AB 361)
Members of the City Council may teleconference into the meeting without noticing each teleconference location from which a member will be participating in a public meeting.
CORONAVIRUS DISEASE (COVID19) ADVISORY
To protect both staff, our constituents, and elected officials, it is recommended that members of the public wear a mask indoors, per the State and County Health Department’s current Health Officer Orders. Given the seriousness of COVID19, you are encouraged to provide input electronically if you do not feel comfortable attending in person.
How to view or listen to the meeting from home:
1. Via Computer for Video Streaming:
Website: https://us02web.zoom.us/j/89792171927
Meeting ID: 897 9217 1927
2. Via Phone for Audio Only:
Phone Number: (669) 9009128
Meeting ID: 897 9217 1927
Howtoofferpubliccommentfromhome:
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To protect both staff, our constituents, and elected officials, it is recommended that members of the public wear a mask indoors, per the State and County Health Department’s current Health Officer Orders. Given the seriousness of COVID19, you are encouraged to provide input electronically if you do not feel comfortable attending in person.
How to view or listen to the meeting from home:
1. Via Computer for Video Streaming:
Website: https://us02web.zoom.us/j/89792171927
Meeting ID: 897 9217 1927
2. Via Phone for Audio Only:
Phone Number: (669) 9009128
Meeting ID: 897 9217 1927
How to offer public comment from home:
1. Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting, to be read by the City Clerk during public comment.
Lengthy public comment may be summarized in the interest of time. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.
2. Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the inperson comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
NEW BUSINESS
1. FY 202324 BUDGET OVERVIEW AND PRIORITY INITIATIVES
DISCUSSION
Recommendation: Staff recommends that the City Council engage in a discussion to identify potential Priority Initiatives for FY 202324.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City idbbfthCitCilAllbliitiditibtdbthCitfS
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The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
NEW BUSINESS
1. FY 202324 BUDGET OVERVIEW AND PRIORITY INITIATIVES
DISCUSSION
Recommendation: Staff recommends that the City Council engage in a discussion to identify potential Priority Initiatives for FY 202324.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: January 20, 2023 CHRISTINA BAKER
CITY CLERK
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TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Paul Chung, Finance Director
Nicole Cuadras, Community Engagement Manager
DATE: January 27, 2023
SUBJECT: FY 2023-24 BUDGET OVERVIEW AND PRIORITY
INITIATIVES DISCUSSION
STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
BACKGROUND
The budget process in San Marino traditionally begins at the last meeting in January in a given year; our goal is to adopt the budget by the last meeting in May. The continuous improvements made over the years have yielded successfully adopted budgets on an annual basis. Last year’s budget was adopted on May 27, 2022, well in advance of the beginning of the next fiscal year on July 1.
The City Council’s budget process ultimately yields operating and capital expenditure plans, and includes several components, including:
• Discussion of Priority Initiatives;
• The presentation of a mid-year budget status that also incorporates a revenue projection for next year and a long term financial forecast; • Detailed feedback from City Council on staff’s recommendations for capital improvement projects and equipment;
• Detailed feedback on staff’s recommendations for departmental revenue and expenditure plans; and
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
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• Revisions and approval of the City Manager’s recommended Operating and Capital Improvement budgets.
In addition to distributing the budget calendar (Attachment 1), this last meeting in January has been devoted to discussing potential “Priority Initiative” items, which are special projects selected and supported by the City Council. Staff looks forward to hearing Council Members’ considerations on what initiatives to consider for the FY 2023-24 budget.
DISCUSSION
In 2018, the City Council engaged in a strategic planning exercise and confirmed eight Critical Success Factors, necessary for maintaining and strengthening an exceptional San Marino. In no particular order, they are:
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Safe Community
• Well-Maintained Infrastructure
• Fiscally Responsible and Transparent City Government
• Attractive, Complementary Business District
• Inviting and Relevant City Facilities
• Beautiful, Preserved, Single-Family Neighborhoods
Today’s Priority Initiative discussion focuses on the Operating Budget. All items should be related to at least one of the Critical Success Factors noted above. In addition to reflecting at least one Critical Success Factor, Priority Initiatives on the operating side must meet at least one of two criteria:
• Represent a shift in City policy; and/or
• Exceed the City Manager’s procurement authority.
Staff has gathered the following Priority Initiatives that we believe are important areas of interest for the City Council to consider:
Vacant Homes Initiative - Program to proactively monitor and enforce the City’s Vacancy Ordinance. The program will require an educational campaign, canvasing and enforcement to ensure compliance.
Economic Development Plan - Build a robust economic development plan for the two existing commercial districts. The program will focus on attracting and retaining businesses to Huntington Drive and Mission Street, help create a strong economic foundation for the community, and generate City revenue.
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Unfortunately, staff currently does not have the capacity to pursue this initiative; however, staff would benefit from Council input on this matter.
Stoneman Path Forward – Develop a proposal to determine a path forward for the Stoneman Building property based upon the City Council and Community’s vision.
Traffic Improvement Initiatives – Based upon the work of the Public Safety Commission, the City’s Traffic Task Force, and the City Council, develop a Residential Streets Management Policy that provides uniform procedures to help address resident traffic safety issues. This initiative would also include developing recommendations to begin implementation of various traffic calming and safety improvements throughout the City.
City Facilities Security Initiative - A comprehensive security camera system that monitors all City facilities. The program will improve security, patron safety, and protection of City facilities.
Rebuild Sense of Community – The program will focus on community building through music programming. This proposal offers three new community-oriented programs:
• Quarterly Intergenerational Music/Dance Parties at San Marino Community Center
• Youth Rock Band Competition at Lacy Park
• Multi-Cultural Summer Concert
Enhancing Staffing Resources - Police Department – Due to the increased demands of the Police Department and the rise in crime, the proposed program is to increase the current 28 sworn officers and two temporarily over hire to permanently increase sworn officers to 30 and two temporarily over hire for a total of 32 sworn officers. As illustrated above significant administrative tasks have become part of the Department’s operations. The Department is requesting support staff of a Management Analyst and a part time Record Clerk as well.
No decisions will be made today. Council Members are invited to discuss and provide staff feedback on the Priority Initiatives you would like to see the City undertake over the next fiscal year. Community outreach will be conducted in addition to recommendations made today. Any Priority Initiatives requested by Council to move forward will not only be researched further, including estimating costs, but will also be placed in the Community Feedback Survey.
The goal of the survey is to gauge community support for each initiative.
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Additionally, the February Town Hall will be focused on budget updates and gathering community feedback on these initiatives. The results of the survey and feedback from the February Town Hall will be included in the Priority Initiative Staff Report presented to Council in February.
The cumulative list of potential Priority Initiatives from the Council and the community will return to the City Council for selection on Friday, February 24, 2023.
The Capital Improvement Program (CIP) will be presented to the City Council for review in March over the course of two meetings.
FISCAL IMPACT & PROCUREMENT REVIEW
This report possesses no fiscal impact and requires no procurement review.
LEGAL REVIEW
None.
RECOMMENDATION
Staff recommends that the City Council engage in a discussion to identify potential Priority Initiatives for FY 2023-24.
ATTACHMENTS
1. FY 2023-24 Budget Calendar
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Last Updated January 19, 2023
BUDGET CALENDAR: FY 2023-24
Potential FY 2023-24 Priority Initiatives January 27 (F) • Council will offer feedback on which future CIP items are most desirable, adding any new suggestions • Department Head will present to Council new Operational Priority Initiatives • Community engagement between January 21 and February 11 to gain input on additional potential priority initiatives
FY 2022-23 Midyear Review, Five Year Financial Forecast, and February 8 (W) FY 2023-24 Projections
• Presentation of the FY 2022-23 midyear report, Five Year Financial Forecast (General Fund and CIP), revenue and expenditure projections for FY 2023-24, and updated long term financial projection(s) Selection of FY 2022-23 Priority Initiatives February 24 (F) • Council will receive brief (1-2 sentences) summaries of all proposed items • Council will select priority initiatives for the next year • (CIP Presented to Public Safety Commission and Other Commissions/Boards, as appropriate) Capital Improvement Plan (CIP) Presentation March 24 & 31 (F) • Detailed discussion with Council related to CIP (equipment and infrastructure at different meetings) • (Draft operational budgets shared with appropriate Commissions/Boards for feedback) Preliminary Operating Budget Study Session April 21 & 28 (F) • Departments will present Programs, Goals, and Metrics • Council will offer comment and adjustments
City Manager’s Proposed Budget and Capital Improvement Plan May 26 (F) • Presentation of the proposed budget and CIP
• Adoption of budget by Council
Final Budget & CIP Adoption - Only If Needed June 14 or 30 (TBD) PAGE 8 of 8