CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
Mario Rueda, Acting City Manager
www.CityofSanMarino.org
(626) 3000700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, MARCH 08, 2023 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
AND
JW MARRIOTT GROSVENOR HOUSE LONDON
BUSINESS CENTER
8690 PARK LANE
LONDON, UNITED KINGDOM, W1K 7TN
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 3000705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
1. Via Computer for Video Streaming:
Website: https://us02web.zoom.us/j/83316497270
Meeting ID: 833 1649 7270
2. Via Phone for Audio Only:
Phone Number: (669) 9009128
Meeting ID: 833 1649 7270
How to offer public comment from home:
1. Public comment will be accepted by email to [email protected] until 3:00 pmthedayofthemeetingtobereadbytheCityClerkduringpubliccomment AGENDA – MARCH 08, 2023 PAGE 1 of 6
(626) 3000705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
1. Via Computer for Video Streaming:
Website: https://us02web.zoom.us/j/83316497270
Meeting ID: 833 1649 7270
2. Via Phone for Audio Only:
Phone Number: (669) 9009128
Meeting ID: 833 1649 7270
How to offer public comment from home:
1. Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment.
Lengthy public comment may be summarized in the interest of time, and previously distributed public comment will be noted. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.
2. Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the inperson comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.
AGENDA – MARCH 08, 2023 PAGE 2 of 6
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.
CEREMONIAL
PRESENTATION OF CERTIFICATE FOR MAYOR FOR THE DAY
PRESENTATION OF CERTIFICATE FOR ARBOR DAY
INTRODUCTION OF NEW POLICE AND FIRE PERSONNEL
PUBLIC HEARINGS
1. CONSIDERATION OF ORDINANCE NO. O231401 (FIRST READING) AMENDING MUNICIPAL CODE SECTION 23.03.10 TO EXTEND THE
APPLICABILITY OF OBJECTIVE DESIGN STANDARDS TO ALL
MULTIFAMILY RESIDENTIAL PROJECTS IN THE C1 ZONE
Recommendation: Staff recommends the City Council waive full reading of the ordinance and introduce for first reading by title only Ordinance No. O231401. If the Council concurs with staff’s recommendation, the appropriate motion would be:“I move to waive full reading and introduce for first reading by title only Ordinance No.
O231401 an Ordinance of the City of San Marino Amending San Marino Municipal Code Section 23.03.10 to extend the applicability of objective design standards to all multifamily residential project in the C1 zone.”
2. ADOPTION OF RESOLUTION NO. R2305 ADOPTING THE
COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT FOR FISCAL
YEAR 202324
Recommendation: Staff recommends the City Council conduct a public hearing to consider the use of CDBG funds for the Senior Outreach Program and ADA compliant sidewalk replacement program in FY 202324. If the City Council concurs with staff’s recommendation, the appropriate motion, after the hearing, would be: “I move to adopt Resolution No. R2305, a Resolution of the City Council of the City of San Marino, California adopting the projected use of funds from the Community Development Block Grant program for Fiscal Year 202324.” NEW BUSINESS
3. APPROVAL OF MODIFICATION TO THE LACY PARK ENTRY/EXIT GATES USING DONATION FUNDS
Recommendation: Staff recommends the Council approve the modification of the Lacy Park entry/exit gates in the amount of $6,245 using donation funds. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve the modification of the Lacy Park entry/exit gates as proposed; authorize the procurement in the amount of $6,245; appropriate $6,245 to Account AGENDA – MARCH 08, 2023 PAGE 3 of 6
consider the use of CDBG funds for the Senior Outreach Program and ADA compliant sidewalk replacement program in FY 202324. If the City Council concurs with staff’s recommendation, the appropriate motion, after the hearing, would be: “I move to adopt Resolution No. R2305, a Resolution of the City Council of the City of San Marino, California adopting the projected use of funds from the Community Development Block Grant program for Fiscal Year 202324.” NEW BUSINESS
3. APPROVAL OF MODIFICATION TO THE LACY PARK ENTRY/EXIT GATES USING DONATION FUNDS
Recommendation: Staff recommends the Council approve the modification of the Lacy Park entry/exit gates in the amount of $6,245 using donation funds. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve the modification of the Lacy Park entry/exit gates as proposed; authorize the procurement in the amount of $6,245; appropriate $6,245 to Account #2815046007041 (Lacy Park Gates); and amending Account 2815036010000 (Lacy Park Donations Received) by $6,245 for the donation from the San Marino Motor Classic.”
4. APPROVAL OF RESOLUTION TO ESTABLISH FISCAL YEAR 202324 PUBLIC SAFETY SPECIAL TAX LEVIES
Recommendation: Staff recommends that the City Council approve a public safety parcel tax levy of $3,596,800. If the City Council concurs with staff’s recommendation, an appropriate motion would be:“I move to approve Resolution No.
R2307 establishing the Public Safety Special Tax Levies for Fiscal Year 202324.” CONSENT CALENDAR
5. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR
FEBRUARY 2023
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of February 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to receive and file the Monthly Disbursements Report for the month of February 2023.”
6. CASH AND INVESTMENT REPORT FOR THE MONTH OF JANUARY
2023
Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to receive and file the Cash and Investment Report for the Month of January 2023.”
7. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the February 2023 minutes.
If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve the minutes of the special meeting of February 8, 2023, the regular meeting of February 8, 2023, the joint special meeting with the Planning Commission of February 24, 2023, the adjourned regular meeting of February 24, 2023, and the special meeting of February 24, 2023.”
8. UPDATE ON CITY RESPONSE TO THE COVID19 PANDEMIC
Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with the staff’s recommendation, an appropriate motion would be: “I move to receive and file the March 8, 2023 report on the City’s response to the COVID19 Pandemic.”
AGENDA – MARCH 08, 2023 PAGE 4 of 6
Recommendation: Staff recommends the Council approve the February 2023 minutes.
If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve the minutes of the special meeting of February 8, 2023, the regular meeting of February 8, 2023, the joint special meeting with the Planning Commission of February 24, 2023, the adjourned regular meeting of February 24, 2023, and the special meeting of February 24, 2023.”
8. UPDATE ON CITY RESPONSE TO THE COVID19 PANDEMIC
Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with the staff’s recommendation, an appropriate motion would be: “I move to receive and file the March 8, 2023 report on the City’s response to the COVID19 Pandemic.”
9. ADOPTION OF RESOLUTION NO. R2306 TO TRANSFER FY 2023 24 CDBG PROJECT FUNDS AND PRIOR FISCAL YEARS
UNALLOCATED FUNDS TO THE CDBG REVOLVING GRANT FUND
Recommendation: Subject to the approval of the City Council adopting Resolution No.
R2305 to adopt the CDBG project(s) for FY 202324 on March 8, 2023, staff recommends the City Council adopt the resolution allowing for the City to transfer $165,400 of the FY 202324 CDBG allocation and prior years’ unallocated CDBG funds to the CDBG revolving grant fund. If the Council concurs with staff’s recommendation, the appropriate motion would be: “I move to adopt Resolution No.
R2306 authorizing the transfer of the City’s CDBG funds for Fiscal Year 202324 and prior fiscal years’ unallocated CDBG funds, totaling $165,400, to the CDBG revolving grant fund.”
10. APPROVAL OF AMENDMENT NO. 2 TO TRANSPORTATION
REIMBURSEMENT AGREEMENT WITH SAN MARINO UNIFIED
SCHOOL DISTRICT
Recommendation: Staff recommends the City Council authorize the Acting City Manager to execute an amendment to the original transportation reimbursement agreement with the District for the fiscal year ending June 30, 2024 for transportation reimbursements under the terms described in the attached agreements. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to authorize the Acting City Manager to execute an amendment to the original transportation reimbursement agreement with the San Marino Unified School District for transportation reimbursements for the year ended June 30, 2024.”
11. AWARD OF 3YEAR AGREEMENT FOR 4TH OF JULY FIREWORKS SHOW TO PYRO SPECTACULARS, INC. WITH A CONTRACT AMOUNT
OF $109,230
Recommendation: Staff recommends the Council award the threeyear agreement for the 4th of July fireworks show to Pyro Spectaculars, Inc. If the City Council concurs with Staff’s recommendation, an appropriate motion would be: “I move to award the threeyear agreement for the 4th of July fireworks show to Pyro Spectaculars, Inc, and authorize the Acting City Manager to execute the agreement.”
12. ACCEPTANCE OF $4,518 DONATION FROM THE MACFARLAND
FAMILY FOUNDATION
Recommendation: Staff recommends the Council accept the $4,518 donation from the Macfarland Family Foundation. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to accept the donation of $4,518 from the Macfarland Family Foundation.”
13. APPROVAL OF A REQUEST FOR THE WAIVING OF ENTRANCE FEES AND OPENING LACY PARK EARLY ON APRIL 17, 2022, FOR SAN
MARINO COMMUNITY CHURCH SUNRISE SERVICE SPECIAL EVENT
Recommendation: Staff recommends that the City Council review the Special Event Permit Application from the San Marino Community Church for the Sunday Easter SiSitditftLPkdtfffitd
AGENDA – MARCH 08, 2023 PAGE 5 of 6
12. ACCEPTANCE OF $4,518 DONATION FROM THE MACFARLAND
FAMILY FOUNDATION
Recommendation: Staff recommends the Council accept the $4,518 donation from the Macfarland Family Foundation. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to accept the donation of $4,518 from the Macfarland Family Foundation.”
13. APPROVAL OF A REQUEST FOR THE WAIVING OF ENTRANCE FEES AND OPENING LACY PARK EARLY ON APRIL 17, 2022, FOR SAN
MARINO COMMUNITY CHURCH SUNRISE SERVICE SPECIAL EVENT
Recommendation: Staff recommends that the City Council review the Special Event Permit Application from the San Marino Community Church for the Sunday Easter Sunrise Service event and waive entry fees to Lacy Park and staff fees associated with the event. If the City Council deems the application satisfactory, an appropriate motion would be: “I move to waive entry fees to Lacy Park associated with the San Marino Community Church Sunday Easter Sunrise Service event.”
14. APPROVAL OF $18,980 BUDGET AMENDMENT TO THE CAPITALIZED EQUIPMENT ACCOUNT FOR THE PURCHASE OF GYM EQUIPMENT
Recommendation: Staff recommends the Council approve a budget amendment and appropriation of $18,980 from the Capital Equipment Fund reserves to account 591 5346130563 (Gym Equipment). If the Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve a budget amendment and appropriation of $18,980 from the Capital Equipment Fund reserves to account 591 5346130563 (Gym Equipment).”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: March 3, 2023 CHRISTINA BAKER
CITY CLERK
AGENDA – MARCH 08, 2023 PAGE 6 of 6