CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
Mario Rueda, Acting City Manager
www.CityofSanMarino.org
(626) 3000700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, APRIL 12, 2023 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 3000705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
1. Via Computer for Video Streaming:
Website: https://us02web.zoom.us/j/83316497270
Meeting ID: 833 1649 7270
2. Via Phone for Audio Only:
Phone Number: (669) 9009128
Meeting ID: 833 1649 7270
How to offer public comment from home:
1. Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment.
Lengthy public comment may be summarized in the interest of time, and previously distributed public comment will be noted. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.
2. Public comment will be accepted electronically via the zoom.us teleconference module AGENDA – APRIL 12, 2023 PAGE 1 of 6
Meeting ID: 833 1649 7270
2. Via Phone for Audio Only:
Phone Number: (669) 9009128
Meeting ID: 833 1649 7270
How to offer public comment from home:
1. Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment.
Lengthy public comment may be summarized in the interest of time, and previously distributed public comment will be noted. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.
2. Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the inperson comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.
PRESENTATION
PRESENTATION OF PROCLAMATION FOR DONATE LIFE MONTH
PRESENTATION OF PROCLAMATION FOR NATIONAL LIBRARY WEEK
AGENDA – APRIL 12, 2023 PAGE 2 of 6
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.
PRESENTATION
PRESENTATION OF PROCLAMATION FOR DONATE LIFE MONTH
PRESENTATION OF PROCLAMATION FOR NATIONAL LIBRARY WEEK
PRESENTATION FROM SOUTH COAST AQMD
PUBLIC HEARINGS
1. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION NO. R23 12, A RESOLUTION RESCINDING RESOLUTION NO. R2114 AND
APPROVING A MIXED USE PROJECT AT 2404 MISSION STREET AND FINDING THE APPROVAL CATEGORICALLY EXEMPT FROM CEQA
PURSUANT TO GUIDELINES SECTION 15303 AND 15332
Recommendation: Staff recommends the City Council conduct the public hearing, and consider adoption of the attached resolution rescinding the prior denial of the Project and approve Conditional Use Permit No. 2005 and 2016 and Design Review No. DRC 2029HP. If the City Council elects to adopt the resolution, an appropriate motion would be:“I move to adopt Resolution No. R2312, rescinding Resolution No. R2114 and approving Conditional Use Permit Nos. 2005 and 2016 and Design Review No.
DRC 2029HP for the mixed use Project at 2404 Mission Street.” NEW BUSINESS
2. ADOPTION OF RESOLUTION NO. R2309 CHANGING THE NAME FROM SAN MARINO CENTER TO SAN MARINO COMMUNITY CENTER
Recommendation: Staff recommends the Council adopt Resolution No. R2309 changing the name of the San Marino Center to “San Marino Community Center.” If the Council concurs with staff’s recommendations, an appropriate motion would be:
“I move to adopt Resolution No. R2309, a Resolution of the City Council of the City of San Marino, California changing the name of the San Marino Center to “San Marino Community Center.”
CONSENT CALENDAR
3. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR
MARCH 2023
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of March 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to receive and file the Monthly Disbursements Report for the month of March 2023.”
4. CASH AND INVESTMENT REPORT FOR THE MONTH OF FEBRUARY 2023
Recommendation: Staff recommends the Council receive and file this report. If the CitCilithtff’dtiittildb“I
AGENDA – APRIL 12, 2023 PAGE 3 of 6
Recommendation: Staff recommends the Council adopt Resolution No. R2309 changing the name of the San Marino Center to “San Marino Community Center.” If the Council concurs with staff’s recommendations, an appropriate motion would be:
“I move to adopt Resolution No. R2309, a Resolution of the City Council of the City of San Marino, California changing the name of the San Marino Center to “San Marino Community Center.”
CONSENT CALENDAR
3. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR
MARCH 2023
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of March 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to receive and file the Monthly Disbursements Report for the month of March 2023.”
4. CASH AND INVESTMENT REPORT FOR THE MONTH OF FEBRUARY 2023
Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to receive and file the Cash and Investment Report for the Month of February 2023.”
5. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the March 2023 minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve the minutes of the special meeting of March 8, 2023, the regular meeting of March 8, 2023, the adjourned regular meeting of March 24, 2023, and the adjourned regular meeting of March 31, 2023.”
6. ADOPTION OF RESOLUTION NO. R2311, APPOINTMENT OF PLAN ADMINISTRATORS FOR THE CITY OF SAN MARINO RETIREE
HEALTH SAVINGS PLAN (RHS PLAN)
Recommendation: Staff recommends the Council adopt Resolution No. R2311, Appointment of Plan Administrators for the City of San Marino Retiree Health Savings Plan (RHS Plan). If Council concurs, an appropriate motion would be: “I move to adopt Resolution No. R2311, Appointment of Plan Administrators for the City of San Marino Retiree Health Savings Plan (RHS Plan).”
7. APPROVAL OF A REQUEST TO WAIVE THE SPECIAL EVENT PERMIT FEES FOR 4TH OF JULY COMMUNITY PARTNER EVENTS
Recommendation: Staff recommends that the City Council waive the Special Event Permit fees associated with the 4th of July Pavilion, 4th of July Parade, and the JP Blecksmith Run. If the City Council agrees with staff’s recommendation, an appropriate motion would be: “I move to waive the Special Event Permit fees, City space rental fees, and staff time fees associated with the 4th of July Pavilion, 4th of July Parade, and the JP Blecksmith Run.”
8. APPROVAL OF A REQUEST TO WAIVE FEES ASSOCIATED WITH THE FRIENDS OF THE CROWELL PUBLIC LIBRARY 65 YEAR
CELEBRATION
Recommendation: Staff recommends the Council review the Special Event Permit Application and waive the fees associated with the Friends of the Crowell Public Library 65Year Celebration. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to waive the fees associated with the Friends of the Crowell Public Library 65 Year Celebration.”
9. AUTHORIZATION TO DISPOSE OF SURPLUS PROPERTY BY PUBLIC AGENDA – APRIL 12, 2023 PAGE 4 of 6
Recommendation: Staff recommends that the City Council waive the Special Event Permit fees associated with the 4th of July Pavilion, 4th of July Parade, and the JP Blecksmith Run. If the City Council agrees with staff’s recommendation, an appropriate motion would be: “I move to waive the Special Event Permit fees, City space rental fees, and staff time fees associated with the 4th of July Pavilion, 4th of July Parade, and the JP Blecksmith Run.”
8. APPROVAL OF A REQUEST TO WAIVE FEES ASSOCIATED WITH THE FRIENDS OF THE CROWELL PUBLIC LIBRARY 65 YEAR
CELEBRATION
Recommendation: Staff recommends the Council review the Special Event Permit Application and waive the fees associated with the Friends of the Crowell Public Library 65Year Celebration. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to waive the fees associated with the Friends of the Crowell Public Library 65 Year Celebration.”
9. AUTHORIZATION TO DISPOSE OF SURPLUS PROPERTY BY PUBLIC AUCTION PER MUNICIPAL CODE SECTION 2.06.06
Recommendation: Staff recommends the City Council approve the disposal of surplus vehicles and equipment via public auction pursuant to Municipal Code Section
2.06.06. If the Council concurs, an appropriate motion would be: “I move to approve the disposal of surplus vehicles and equipment as listed in the staff report via public auction, pursuant to Municipal Code Section 2.06.06.”
10. APPROVAL OF AGREEMENT AMENDMENT NO. 1 WITH DYNAMIC
BUILDING MAINTENANCE FOR PROFESSIONAL MAINTENANCE
SERVICES EXTENDING THE TERM THROUGH APRIL 30, 2024.
Recommendation: Staff recommends the City Council approve Amendment No. 1 to the agreement with Dynamic Building Maintenance, and authorize the Acting City Manager to execute the amendment on behalf of the City. If Council concurs an appropriate motion would be:“I move to approve Amendment No. 1 to the Professional Maintenance Services Agreement with Dynamic Building Maintenance, extending the term through April 30, 2024, and authorize the Acting City Manager to execute the amendment on behalf of the City.”
11. ADOPTION OF RESOLUTION NO. R2313 REDUCING THE HIRING AGE TO 16 FOR ENTRY LEVEL RECREATIONAL PARTTIME STAFF
Recommendation: Staff recommends the Council adopt Resolution No. R2313 lowering the hiring age to 16 for Lifeguards, Water Safety Instructors, and Program Leaders. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to adopt Resolution No. R2313, a Resolution of the City Council of the City of San Marino, California reducing the hiring age to 16 for Lifeguards, Water Safety Instructors, and Program Leaders.” WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
AGENDA – APRIL 12, 2023 PAGE 5 of 6
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Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: April 7, 2023 CHRISTINA BAKER
CITY CLERK
AGENDA – APRIL 12, 2023 PAGE 6 of 6