San Marino City Council
April 28, 2023

CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
Mario Rueda, Acting City Manager
www.CityofSanMarino.org
(626) 300­0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
ADJOURNED REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
FRIDAY, APRIL 28, 2023 AT 8:30 AM
BARTH ROOM CROWELL PUBLIC LIBRARY
1890 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at  [email protected] or by phone at (626) 300­0705 prior to the meeting for assistance.

The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.

How to view or listen to the meeting from home:

1.  Via Computer for Video Streaming:

Website: https://us02web.zoom.us/j/83331448957
Meeting ID: 833 3144 8957

2.  Via Phone for Audio Only:

Phone Number: (669) 900­9128
Meeting ID: 833 3144 8957
How to offer public comment from home:

1.  Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting, to be read by the City Clerk during public comment.

Lengthy public comment may be summarized in the interest of time, and previously distributed public comment will be noted. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.

PAGE 1 of 101
Meeting ID: 833 3144 8957

2.  Via Phone for Audio Only:

Phone Number: (669) 900­9128
Meeting ID: 833 3144 8957
How to offer public comment from home:

1.  Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting, to be read by the City Clerk during public comment.

Lengthy public comment may be summarized in the interest of time, and previously distributed public comment will be noted. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.

2.  Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the in­person comments.

CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.

PUBLIC COMMENTS
The City welcomes public input.  Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting.  At this time, the public may address the City Council on items that are not on the agenda.

Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2).  The Mayor reserves the right to place limits on duration of comments.  Staff may be asked to follow up on such items.

CONTINUED BUSINESS

1. PRESENTATION OF FY 2023­24 PROPOSED OPERATING BUDGET BY DEPARTMENT (POLICE, COMMUNITY SERVICES, AND FIRE)
Recommendation: Staff recommends that the City Council provide direction to the Acting City Manager on the proposed FY 2023­24 budget.

CLOSED SESSION
The City Council will recess to closed session to discuss:

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION GOVERNMENT CODE 54956.9 (D)(2)
The City Council is meeting with respect to one (1) matter(s) of potential exposure to litigation.

PAGE 2 of 101

1. PRESENTATION OF FY 2023­24 PROPOSED OPERATING BUDGET BY DEPARTMENT (POLICE, COMMUNITY SERVICES, AND FIRE)
Recommendation: Staff recommends that the City Council provide direction to the Acting City Manager on the proposed FY 2023­24 budget.

CLOSED SESSION
The City Council will recess to closed session to discuss:

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION GOVERNMENT CODE 54956.9 (D)(2)
The City Council is meeting with respect to one (1) matter(s) of potential exposure to litigation.

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council.  All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

PUBLIC COMMENTS
FUTURE AGENDA ITEMS

ADJOURNMENT
Posted: April 21, 2023 CHRISTINA BAKER
CITY CLERK
PAGE 3 of 101
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Paul Chung, Finance Director
DATE: April 28, 2023
SUBJECT: PRESENTATION OF FY 2023-24 PROPOSED OPERATING

BUDGET BY DEPARTMENT (POLICE, COMMUNITY

SERVICES, AND FIRE)

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The budget process in San Marino begins at the last meeting in January each year; the goal is to adopt the budget by May/June. The continuous improvements made over previous years have yielded successfully adopted budgets each year, with last year’s budget being adopted on May 27, 2022, well in advance of the beginning of the next fiscal year on July 1.

To date, the following actions have taken place:
• At the January 27, 2023 City Council meeting, staff presented the Fiscal Year 2023-24 budget calendar, gave a FY 2023-24 budget overview, and presented proposed priority initiatives.
• At the February 8, 2023 City Council meeting, staff presented the FY 2022-23 mid-year review, five-year financial forecast, and long-term financial projection.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 4 of 101
• Staff also hosted a budget focused Town Hall on February 6, 2023 and conducted a community engagement survey (open January 27 through February 14) in order to receive feedback from the community on the proposed priority initiatives.
• At the February 24, 2023 City Council meeting, staff presented more detailed information (including costs) on the FY 2023-24 proposed priority initiatives and received feedback from Council on which items to include in the proposed operating budget.
• At the March 24 and March 31, 2023 City Council meetings, staff presented the FY 2023-24 Capital Equipment and Construction budget and received feedback from Council on which items to include in the proposed Capital Improvement budget.
• At the April 17, 2023 Public Safety Commission meeting, staff presented the draft FY 2023-24 Public Safety Department Budgets and received feedback.
• At the April 17, 2023 Library Board of Trustees meeting, staff presented the draft FY 2023-24 Community Services Department Library Division’s budget and received feedback.
• At the April 18, 2023 Recreation Commission meeting staff presented the draft FY 2023-24 Community Services Department Recreation Division’s budget and received feedback.
• At the April 21, 2023 City Council meeting, staff presented a high-level budget summary, anticipated fund balance, and revenue details to help frame the operating budget discussion. Staff also presented the draft operating budget expenditures for all departments other than Police, Fire, and Community Services.

Today’s meeting concludes this stage of the budget process. The City Council will review the expenditure side of the remaining FY 2023-24 proposed operating budget and work plans. Each department will present their proposed budgets to Council and will be available for any questions along with Finance Director Chung.

DISCUSSION
Today’s meeting focuses on the departmental budget packets of the Police, Community Services, and Fire Departments (Attachments 1 through 3). The departmental budget packets include a budget memorandum, a narrative PAGE 5 of 101
description, current year accomplishments, next year’s objectives, an up-todate operating dashboard, and the department operating budget separated into Personnel and Services & Supplies sections. Departmental Organizational Charts are not included in the attached budget packets as the charts require final revisions. The charts will be included in the FY 2023-24 Proposed Budget document.

Also included as attachments to this staff report are the FY 2023-24 proposed revenue and expenditure budgets presented at the April 21, 2023 City Council meeting (Attachment 4), the Revenue Schedule (Attachment 5), a chart of the Full Time Equivalent (FTE) position changes (Attachment 6), and the line item detail for Other Contract Services (Attachment 7).

RECOMMENDATION
Staff recommends that the City Council provide direction to the Acting City Manager on the proposed FY 2023-24 budget.

ATTACHMENTS

1. Police

2. Community Services

3. Fire

4. FY 2023-24 Proposed Revenue and Expenditure Budgets

5. Revenue Schedule (Summary & Detail)

6. Full Time Equivalent (FTE) position changes

7. Other Contract Services (Detail)
PAGE 6 of 101
TO: Mario Rueda, Acting City Manager
FROM: John Incontro, Police Chief
Aaron Blonde’, Police Commander
Timothy Tebbetts, Police Commander
Angelica Gonzalez, Records Manager
DATE: April 28, 2023
SUBJECT: BUDGET SUBMISSION FOR FY 2023-24

POLICE DEPARTMENT
YEAR-END SUMMARY (FY 2022-23 BUDGET VS ESTIMATED)
FY 2022-23 FY 2022-23
Bud. Vs
Est.

Bud. Vs
Est.

Description Budget Estimated Diff $$ Diff %%
Personnel $ 7,491,749 $ 6,996,316 $ (495,433) -6.6%
Services & Supplies 1,000,289 853,329 (146,960) -14.7%
Total: $ 8,492,038 $ 7,849,645 $ (642,393) -7.6%
The Department is anticipated to end the fiscal year with a savings of $642,393 or -7.6% below the current budget. The primary reasons are listed below:
• Department is expected to have an overall budget savings in the personnel budget due to the department experiencing staffing shortages related to retirements or officers leaving the department for other agencies.
• Budget savings in services and supplies was primarily due to decreased radio maintenance, less equipment repair and maintenance, contract services not provided, and staff development courses that were not able to be attended.

PAGE 7 of 101
FY 2023-24 PROPOSED BUDGET
FY 2022-23 FY 2023-24
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 7,491,749 $ 8,321,324 $ 829,575 11.1%
Services & Supplies 1,000,289 1,021,288 20,999 2.1%
Total: $ 8,492,038 $ 9,342,612 $ 850,574 10.0%
Personnel
Personnel proposed budget is $8,321,324, which represents an $829,575 or 11.1% increase from current budget.
• Employees’ salaries are increasing by 4.0% per the Memorandum of Understandings (MOU). • Pension costs are projected to increase by 6.0%.
• The personnel budget includes positions that were associated to the priority initiatives.

The Department’s Full Time Equivalent (FTE) is proposed to increase to 43.50 FTE from 40.00 FTE, an increase of 3.50 FTE.
• (Priority Initiative) The Department is proposing the following positions as a Priority Imitative to enhance public safety for the community:
o (2) Police Officers (FT) - $291,778
o (1) Management Analyst (FT) - $109,241
o (0.50) Records Clerk (PT) - $34,231
Services & Supplies
Services & Supplies proposed budget for FY 2023-24 is $1,021,288, which represents a $20,999 or

2.1% increase from the current budget. While there is an overall increase to services and supplies, several items in this section were reduced or eliminated. The increased budget is detailed below:
• An increase of $48,177 to account #103-30-4150-0000 (Other Contract Services) is primarily due to nine additional Flock cameras being requested as part of the priority initiative. Our budget has also been adjusted due to a monthly increase by Pasadena Humane Society.

Increased Fuel and maintenance costs have also raised this portion of the budget. More citations are being written, increasing our county tax and processing fees. Another increase has been requested for Vital Med, as it is used more frequently than the hospital for blood draws and medical clearances prior to booking, which decreases officers time out of service. • An increase of $9,385 to account #103-30-4150-0500 (Other Contract Services-IT) is due to the number of devices using NetMotion (Absolute) increasing by five. AVTEC (Dispatch console software and maintenance) increased their maintenance fees, increasing the budget for this account. Anticipating that we fill additional sworn positions, our Performa budget for use of force and de-escalation training will also increase.

PAGE 8 of 101
• A decrease of $4,406 to account #103-30-4316-0000 (Equipment Repair & Maintenance) primarily due to a decrease associated with less radio maintenance. • A decrease of $5,800 to the account #103-30-4399-0000 (Non-Capitalized Equipment) is due to a decrease in number of one-time purchases to replace outdated or aging operational equipment. Detective tracker property has also played a part in this account decreasing due to the PD reducing the number of items for the following year. • An increase of $5,000 to account #103-30-4415-0000 (POST Training) is due to an increased need for funding related to training. Training course registration, mileage, and meal rates have all increased. The state has also increased the amount of required training. The California Commission on Peace Officer Standards and Training provides reimbursement for qualifying classes.
• An increase of $5,000 to account #103-30-4436-0000 (Recruitment) is due to filling vacancies. • An increase of $35,000 to account #103-30-4468-0000 (Staff Development) is due to the following:
o $25,000 was funded to the City through a Wellness and Mental Health grant for Police Officers
o $10,000 was funded to the City through a CalOES grant for Dispatcher training • An increase of $5,500 to account # 103-30-4500-9025 (Utilities-Telecommunications) is due to the monthly Verdugo emergency line fees that were not previously captured in the budget.

Budget is being corrected to reflect true cost. Department is anticipating landline costs to continue to rise over the coming years as the telecommunications companies continue to raise fees.
• An increase of $10,000 to account #103-30-4508-0000 (Vehicle Repair & Maintenance) is due to the cost of fuel increasing significantly for city vehicles and motors. Ongoing maintenance for the agency’s aging fleet also increased this account.
• A decrease of $60,023 to account #233-30-4399-0000 is due to a one-time purchase to replace the police department surveillance and intercom system. • A decrease of $26,000 to account #281-30-4399-0000 is due to one-time purchases related to station beautification, community relations training, and employee recognition.

ATTACHMENTS
A. Department Narrative (Purpose, Description, FY 2022-23 Accomplishments, FY 2023-24 Objectives, Operational Dashboard)
B. Department Tie-Out Sheets
PAGE 9 of 101

POLICE DEPARTMENT

DEPARTMENT PURPOSE
The mission of the San Marino Police Department is an ethical policing organization that prevents crime and fosters a feeling of safety in our community.

DEPARTMENT DESCRIPTION
The Department is comprised of 43.5 full and part time personnel. Of the 43.5 personnel, the Department has 32 sworn officers and 11.5 civilian staff. In 2019, the City Council approved the department to hire two sworn officers over the authorized strength to maintain sufficient personnel levels due to retirements and/or resignations. The San Marino Police Department is led by a Chief of Police, two Bureau Commanders, and a civilian Administrative Manager. The officers are assigned to patrol or detective functions along with collateral administrative duties.

Working with the community and City staff, the Department provides a full-range of services to the community. The services include:
• Responding to calls for service, traffic collision investigation, and enforcement • Proactive patrolling of residential and commercial areas of the City • Ensuring our personnel treat all persons with compassion and respect • Providing a strong community focused approach to the reduction of crime and maintaining community partnerships with residents, businesses, and visitors to the city • Ensuring the community has a feeling of safety
• Working with residents, businesses, community groups, and other City departments toward the goal of crime reduction and public safety
• Working in partnership with the San Marino Unified School District to ensure the safety of students, staff, and faculty
• Investigating all crimes that result in filing appropriate and just charges with the Office of the District Attorney
• Providing a variety of community engagement programs, such as Coffee with a Cop, Town Hall meetings, Community Police Academy, and other community programs FISCAL YEAR 2022-23 ACCOMPLISHMENTS
• Awarded a traffic safety grant from the State of California Office of Traffic Safety. This enabled the Department to initiate several traffic safety programs and obtain critical software to track traffic collisions and citations
• Completed the replacement and installation of new Department security cameras and intercoms PAGE 10 of 101
• Purchased and placed into service a new register system for our lobby • Implementation of the new CCW policy and practices
• Started a Police Department Space Utilization project • Developed a new Bike Patrol program
• Selected two new Motor Officers
• Upgraded to electronic citation writers
• Created a Traffic Task force to address traffic issues and concerns • Certified the Department in CIBRS/NIBRS reporting
• Engaged with residents during numerous community events • Hosted our first department wide training day
• Created a new community engagement event called “Donuts with Dispatch” FISCAL YEAR 2023-24 OBJECTIVES
• Develop a five-year plan for the Department that will focus on long range operational planning • Increase community interaction through various forms of social media • Fully staff communications center
• Increase Neighborhood Watch programs by 50%
• Increase Officer deployment at SMUSD and City related events • Utilize the Police Department Crime Suppression Plan to reduce Part 1 crimes • Complete the Police Departments Space Utilization project

OPERATIONAL DASHBOARD
Description FY 21-22
Total
Year to Date
(as of February 2023) Estimated Actuals
Part 1 Crimes 214 137 204
Community meetings* 16 7 10
PAGE 11 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Full-Time
Police Chief 1.00 1.00 1.00 1.00 1.00
Police Commander 2.00 2.00 2.00 2.00 2.00
Police Records Manager 1.00 1.00 1.00 1.00 1.00
Management Analyst - - - - 1.00
Administrative Assistant 1.00 1.00 1.00 1.00 1.00
Dispatcher/Clerk 5.00 5.00 5.00 5.00 5.00
Officer 17.00 17.00 17.00 17.00 19.00
Corporal 4.00 4.00 4.00 4.00 4.00
Sergeant 6.00 6.00 6.00 6.00 6.00
Records Clerk 1.00 1.00 1.00 1.00 1.00
Part-Time
Records Clerk - - - - 0.50
Cadet 1.00 1.00 2.00 2.00 2.00
Parking Enforcement Officers 1.00 1.00 - - -
Total Full-Time FTE 38.00 38.00 38.00 38.00 41.00
Total Part-Time FTE 2.00 2.00 2.00 2.00 2.50
Department Total FTE 40.00 40.00 40.00 40.00 43.50
Expenditures by Type:

Personnel 6,545,431 5,723,288 7,491,749 6,996,316 8,321,324 Services & Supplies 737,047 796,155 1,000,289 853,329 1,021,288 Total by Type $ 7,282,478 $ 6,519,443 $ 8,492,038 $ 7,849,645 $ 9,342,612 Expenditures by Fund:
103 Public Safety Fund 7,174,411 6,229,957 8,205,383 7,652,615 9,134,060 104 4th of July Fund - 10,647 11,000 4,899 11,000
223 OTS Grant Fund - 18,520 - 3,820 -
233 COPS Fund 28,375 143,497 130,855 70,832 70,832
281 Donations Fund - 2,750 26,000 17,307 -
595 Workers' Compensation Fund 79,692 114,072 118,800 100,172 126,720 Total by Fund $ 7,282,478 $ 6,519,443 $ 8,492,038 $ 7,849,645 $ 9,342,612 GL # Personnel
103-30-4001-0000 Full Time Salaries 3,643,628 2,561,052 4,237,721 3,857,221 4,747,577 103-30-4002-0000 Part Time Wages 18,693 31,723 71,522 31,981 111,503 103-30-4004-0000 Overtime 666,223 674,828 314,547 534,489 327,130 103-30-4004-0002 Overtime-Support 63,685 3,236 - 3,976 - 103-30-4006-0000 Medicare 60,498 58,297 62,101 60,082 75,200 103-30-4008-3080 Retirement - 457 Plan - - 46,800 15,261 48,600 103-30-4008-6050 Retirement-PARS 701 1,120 2,682 1,082 4,181 103-30-4008-6160 Retirement-PERS 1,454,256 1,554,611 1,789,024 1,628,390 1,895,806 103-30-4010-0000 Cafeteria Benefit 514,974 538,899 806,052 589,341 939,107

POLICE DEPARTMENT
FY 2022-23
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
PAGE 12 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed

POLICE DEPARTMENT
FY 2022-23
103-30-4013-0000 Uniform Allowance 22,400 22,900 31,500 32,000 34,500 103-30-4014-0000 Unemployment Payments 15,897 450 - - - 103-30-4015-0000 Workers' Compensation Salaries 4,784 137,572 - 133,603 - 104-30-4004-0000 Police Overtime - 7,673 8,000 3,546 8,000 104-30-4006-0000 Medicare - 100 100 46 100
104-30-4008-6160 Retirement-PERS - 1,386 1,400 548 1,400 104-30-4010-0000 Cafeteria Benefit - 1,488 1,500 759 1,500 223-30-4004-0000 Overtime - 13,881 - 3,820 -
595-30-4015-0001 Workers' Comp Current Employee 39,368 43,228 44,341 49,934 51,739 595-30-4015-0002 Workers' Comp Past Employee 40,324 70,844 74,459 50,238 74,981 Total Personnel $ 6,545,431 $ 5,723,288 $ 7,491,749 $ 6,996,316 $ 8,321,324 GL # Services & Supplies
103-30-4150-0000 Other Contract Services 223,270 360,912 451,374 376,903 499,551 103-30-4150-0500 Other Contract Services-IT 16,458 24,288 45,312 46,008 54,696 103-30-4204-0000 Books & Periodicals 516 474 500 475 500 103-30-4316-0000 Equipment Repair & Maintenance 41,393 12,670 50,182 39,809 45,776 103-30-4376-0000 Materials & Supplies 13,756 16,227 17,800 15,537 15,350 103-30-4376-0200 Community Relations-M&S 132 6,510 7,000 6,730 8,000 103-30-4376-0175 Ammunition 7,981 7,935 12,000 11,900 12,000 103-30-4396-0000 Memberships & Dues 3,593 4,852 5,901 5,316 5,663 103-30-4399-0000 Non-capitalized Equipment 2,523 7,173 20,300 20,307 14,500 103-30-4412-0000 Postage 351 321 400 175 300
103-30-4415-0000 POST Training 27,276 45,488 40,000 38,442 45,000 103-30-4420-0000 Printing 2,602 1,926 3,940 3,073 3,275 103-30-4436-0000 Recruitment 22,802 14,678 15,000 25,610 20,000 103-30-4468-0000 Staff Development 7,766 10,063 21,500 8,036 56,500 103-30-4480-0000 Travel & Meetings 3,444 4,149 12,350 10,718 13,670 103-30-4492-0000 Uniforms 234 - - - -
103-30-4492-0003 Uniforms-PERSable 19,687 16,755 25,000 23,685 25,000 103-30-4492-0004 Uniforms-Safety 3,186 8,539 8,000 5,112 8,000 PAGE 13 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed

POLICE DEPARTMENT
FY 2022-23
103-30-4500-4950 Utilities-Natural Gas 469 474 1,000 1,100 1,300 103-30-4500-9025 Utilities-Telecommunications 20,130 25,618 20,875 26,600 26,375 103-30-4508-0000 Vehicle Repair & Maintenance 111,390 76,217 85,000 99,654 95,000 103-30-4950-0001 Equipment Cost Allocation 179,713 - - - - 223-30-4376-0000 Materials & Supplies - 3,269 - - -
223-30-4468-0000 Staff Development - 1,370 - - -
233-30-4150-9470 Other Contract Services-CAD RMS 19,434 121,664 70,832 70,832 70,832 233-30-4399-0000 Non-capitalized Equipment 8,941 21,833 60,023 - - 281-30-4399-0000 Donation Fund -Non-Cap Equipment - 2,750 26,000 17,307 - Total Services & Supplies $ 737,047 $ 796,155 $ 1,000,289 $ 853,329 $ 1,021,288 Total Operating Expenditures $ 7,282,478 $ 6,519,443 $ 8,492,038 $ 7,849,645 $ 9,342,612 PAGE 14 of 101
1 TO: Mario Rueda, Acting City Manager
FROM: Cathi Johnson, Community Services Director
Kristin Shigenaga, Management Analyst
DATE: April 28, 2023
SUBJECT: BUDGET SUBMISSION FOR FY 2023-24

COMMUNITY SERVICES DEPARTMENT

YEAR-END SUMMARY (FY 2022-23 BUDGET VS ESTIMATED)
The Community Services Department (CSD) is anticipated to end the fiscal year with a savings of $358,133 or -9.8% below the current budget. The primary reasons are listed below:
 Personnel should see a savings of $331,550 primarily due to savings from vacant part-time positions.
 Services & Supplies should see a savings of $26,586.
o Recreation savings of $3,253, overall on budget.
o Library savings of $24,445:
 $5,000 in savings as one electronic resource, PressReader, was paid by Southern California Library Cooperative.
 $7,000 in savings as staff were unable to secure a contracted Chinese translator to provide cataloging services.
 $11,000 in savings as not all donation money was spent this year FY 2022-23 FY 2022-23 Bud. Vs Est. Bud. Vs Est.

Description Budget Estimated Diff $$ Diff %%
Personnel 2,677,498 $ 2,345,948 $ (331,550) $ -12.4%
Services & Supplies 994,691 968,107 (26,584) -2.7%
Total: 3,672,189 $ 3,314,056 $ (358,133) $ -9.8%
PAGE 15 of 101
2 FY 2023-24 PROPOSED BUDGET – COMMUNITY SERVICES DEPARTMENT Personnel
Personnel proposed budget is $2,995,119, which represents a $317,621 or 11.9% increase from current budget.
o Employees’ salaries are increasing by 4.0% per the Memorandum of Understandings (MOU). o Pension costs are projected to increase by 3.6%, while cafeteria benefits for full-time employees are projected to increase by 3.5%.
o Increased budget is offset by a decrease in Cafeteria Benefit budget, as the budget is updated to reflect next year’s benefit cost.
o The personnel budget includes positions that are associated to the Priority Initiative.

The Department’s full time equivalent (FTE) is proposed to increase to 37.04 from 34.00, which is an increase of 3.04.
o (Priority Initiative) The Community Services Administration Division’s full time equivalent (FTE) is proposed to increase by 1.00 through a new full-time Facilities Technician position and

0.69 through an additional part-time Maintenance Assistant and additional hours for the existing Maintenance Assistants, which are both needed to support CSD facility operations. In addition, the other two Maintenance Assistant’s budget have been transferred from Recreation and Library operations to this Division for an increase of 0.99 FTE. o The Recreation Division’s FTE is proposed to increase by 0.46 through various part-time hours.

A majority of the increase is due to the opening of the newly renovated San Marino Community Center (CC). Additional hours for Recreation Specialists are needed to cover the front counter 6 days a week and support new programming like the Teen Hang Time, senior dances, and quarterly dance parties as part of the Priority Initiative. o The Library Division’s FTE is proposed to decrease by 0.10 due to the transfer of the Maintenance Assistant’s budget to Community Services Administration.

PAGE 16 of 101
3 Services & Supplies
The Community Services Department’s Services and Supplies budget is proposed to increase by $183,046 or 18.4% from the current budget. The Recreation Division budget is increasing primarily due to new programming from the Council Priority Initiative, increasing costs of existing programming, and utility costs associated with the opening of the newly renovated San Marino Community Center. The Library Division budget is increasing primarily due to increasing cost of utilities, to develop and maintain a digital collection, and to procure a new inventory and client management system.

Departmental Budget Detail
The Department’s budget detail is split between three divisions: Community Services Administration, Recreation, and Library on the following pages of this budget memorandum. o Community Services Administration – Page 4
o Recreation – Page 5
o Library – Page 11
PAGE 17 of 101
4 COMMUNITY SERVICES ADMINISTRATION
Personnel
Personnel proposed budget is $666,306 which represents a $260,305 or 64.1% increase from current budget.

The Community Services Administration Division’s full time equivalent (FTE) is proposed to increase to

5.68 from 3.00, which is an increase of 2.68.
o (Priority Initiative) The Community Services Administration Division’s full time equivalent (FTE) is proposed to increase by 1.0 through a new full-time Facilities Technician position and

0.69 through an additional part-time Maintenance Assistant and additional hours for the existing Maintenance Assistants, which are both needed to support CSD facility operations.  Facilities Technician (FT) (1.0 FTE): $133,497
 Maintenance Assistant (PT) (0.69 FTE): $23,708
o The two existing Maintenance Assistant’s budget have been transferred from Recreation and Library operations to this Division for an increase of 0.99 FTE; below is the budget breakdown.  Maintenance Assistant (PT) (0.99 FTE) – Transfer: $59,894 Services & Supplies
Services & Supplies proposed budget is $99,243 which represents an increase of $20,097 or 25.4% from current budget. The primary reasons for the increase are due to the following:
o An increase of $5,373 to cost centers #101-59-4150-0000 (Other Contract Services), #101-59- 4412-0000 (Postage), and #101-59-4420-0000 (Printing) to account for the contractual costs and inflation for producing the Community Services Guide.
o An increase of $6,485 to cost center #101-59-4150-0500 (Other Contract Services – IT) to pay for scheduling software for the Department and movie licensing (renewed every two years). o A transfer of $3,560 to cost center #101-59-4376-0000 (Materials and Supplies) to pay for shared resources, such as large format printer supplies and cable mats, which had previously been paid from Recreation Administration and Library Administration. o An increase of $5,025 to cost center #101-59-4492-0000 (Uniforms) for City branded, professional shirts for employees to wear as a part of their MOUs. Note: this increase includes a transfer of $2,900 from Recreation Administration and Library Administration.

FY 2022-23 FY 2023-24
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel 406,001 $ 666,306 $ 260,305 $ 64.1%
Services & Supplies 79,146 99,243 20,097 25.4%
Total: 485,147 $ 765,549 $ 280,402 $ 57.8%
PAGE 18 of 101
5 RECREATION (BUDGET SUMMARY)
Personnel
Personnel proposed budget is $1,012,648 which represents a $20,672 or 2.1% increase from current budget.

The Recreation Division’s full time equivalent (FTE) is proposed to increase to 14.07 from 13.61, which is an increase of 0.46.
o The Recreation Division’s full time equivalent (FTE) is proposed to increase by 0.46 through various part-time positions. A majority of the increase is due to the opening of the newly renovated San Marino Community Center. Additional hours for Recreation Specialists are needed to cover the front counter 6 days a week and to support new programming like the Teen Hang Time, senior dances, and the quarterly dance parties as part of the Priority Initiative.

Services & Supplies
Services & Supplies proposed budget is $657,806 which represents an increase of $108,691 or 19.8% from current budget. The primary reasons for the increase are due to the following:
o The Youth’s Services and Supplies budget is proposed to increase by $14,930 due to new middle school age programming at the CC and increased costs of existing programming. Note: there is also an increase in the offsetting revenue.
o The Adult’s Services and Supplies budget is proposed to increase by $9,502 due to new indoor social programming for seniors (ex. coffee socials, dance parties) and increased costs of existing programming.
o The Community Events and Enrichment’s Services and Supplies budget is proposed to increase by $45,144 due to new programming tied to the Priority Initiative and various incremental increases to enhance the quality and safety of other special events. o The Contract Classes’ Services and Supplies budget is proposed to increase by $30,935 to account for the increased registration in contract classes in the past year. Note: there is also an increase in the offsetting revenue.
o The Facilities & Rentals’ Services and Supplies budget is proposed to increase by $8,923 because of increases in the Utilities cost centers as San Marino Community Center is expected to re-open and be fully operational.

FY 2022-23 FY 2023-24
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel 991,976 $ 1,012,648 $ 20,672 $ 2.1%
Services & Supplies 549,115 657,806 108,691 19.8%
Total: 1,541,091 $ 1,670,454 $ 129,363 $ 8.4%
PAGE 19 of 101
6 RECREATION (BUDGET DETAIL)
Recreation Administration
Personnel
The program area’s full time equivalent (FTE) is 3.23.

Personnel proposed budget is $428,980 which represents an $8,170 or 1.9% increase from current budget.

Services & Supplies
The Recreation Administration’s Services and Supplies budget is proposed to decrease by $1,255. o An increase of $1,244 to cost center #101-60-4150-0000 (Other Contract Services) as higher credit card fees are expected; this is slightly offset by the transfer of copier fees to cost center #101-60-4316-0000 (Equipment Leases & Maintenance) – an increase of $2,950 in that cost center. o A decrease of $1,500 to cost center #101-60-4376-0000 (Materials & Supplies) as shared resources, such as large format printer supplies, have been transferred to Community Services Administration.

Recreation Aquatics
Personnel
The program area’s full time equivalent (FTE) is 2.22.

FY 2022-23 FY 2023-24
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel 420,810 $ 428,980 $ 8,170 $ 1.9%
Services & Supplies 43,057 41,802 (1,255) -2.9%
Total: 463,867 $ 470,782 $ 6,915 $ 1.5%
FY 2022-23 FY 2023-24
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel 122,219 $ 121,232 $ (987) $ -0.8%
Services & Supplies 23,587 24,099 512 2.2%
Total: 145,806 $ 145,331 $ (475) $ -0.3%
PAGE 20 of 101
7 Personnel proposed budget is $121,232 which represents a $987 or -0.8% decrease from current budget.

Services & Supplies
The Aquatics’ Services and Supplies budget is proposed to increase by $512 to account for inflation.

Recreation Youth
Personnel
The program area’s full time equivalent (FTE) is 6.14.

Personnel proposed budget is $309,979 which represents a $22,377 or 7.8% increase from current budget.

Services & Supplies
The Youth’s Services and Supplies budget is proposed to increase by $14,930. o An increase of $5,155 to cost center #101-62-4376-0000 (Materials & Supplies) as additional materials are needed for Summer Camps, and materials are needed for a new program, Teen Hang Time, for middle school age kids.
o An increase of $4,675 to cost center #101-62-4486-0000 (Trips & Events) as the costs of trips have increased.
o An increase of $5,000 to cost center #207-62-4208-0000 (Bus Transportation) as the costs of transportation have increased. Note: Prop A funding source.

FY 2022-23 FY 2023-24
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel 287,602 $ 309,979 $ 22,377 $ 7.8%
Services & Supplies 76,730 91,660 14,930 19.5%
Total: 364,332 $ 401,639 $ 37,307 $ 10.2%
PAGE 21 of 101
8 Recreation Adult
Personnel
The program area’s full time equivalent (FTE) is 0.08.

Personnel proposed budget is $19,020, which represents an $11,904 or -38.5% decrease from current budget. The reason for this decrease is because the Maintenance Assistant’s budget was transferred to Community Services Administration.

Services & Supplies
The Adult’s Services and Supplies budget is proposed to increase by $9,502. o A decrease of $3,975 to cost center #101-64-4102-0000 (Contracted Teacher Services) as some programs will be funded by CDBG in cost center #204-64-4150-0000 (Other Contract Services) – an increase of $9,000 in that cost center. This increase is associated with enhanced programming at the CC such as health and wellness programs and senior dances. o An increase of $2,767 to cost center #101-64-4376-0000 (Materials and Supplies) to support new programs at the CC (ex. seniors dances and coffee socials) as part of the Priority Initiative. o An increase of $1,980 to cost center #101-64-4486-0000 (Trips & Events) as costs for Senior Trips have increased.

Community Events & Enrichment
Personnel
The program area’s full time equivalent (FTE) is 0.51.

FY 2022-23 FY 2023-24
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel 30,924 $ 19,020 $ (11,904) $ -38.5%
Services & Supplies 35,511 45,013 9,502 26.8%
Total: 66,435 $ 64,033 $ (2,402) $ -3.6%
FY 2022-23 FY 2023-24
YOY
Budget
YOY
Budget
Description 512,180 Proposed Diff $$ Diff %%
Personnel 41,184 $ 39,199 $ (1,985) $ -4.8%
Services & Supplies 195,633 240,777 45,144 23.1%
Total: 236,817 $ 279,976 $ 43,159 $ 18.2%
PAGE 22 of 101
9 Personnel proposed budget is $39,199, which represents a $1,985 or -4.8% decrease from current budget.

Services & Supplies
The Community Events and Enrichment’s Services and Supplies budget is proposed to increase by $45,144.
o An increase of $26,175 to cost center #101-66-4150-0000 (Other Contract Services) due to new programming tied to the Priority Initiative and various incremental increases to enhance the quality of other special events.
o An increase of $15,006 to cost center #101-66-4308-0000 (Equipment Rental) due to new programming tied to the Priority Initiative and various incremental increases to enhance the safety and quality of other special events.
o An increase of $4,155 to cost center #104-66-4150-0000 (Other Contract Services – 4th of July) as the costs for fireworks have increased.

Contract Classes
Personnel
The program area’s full time equivalent (FTE) is 0.00.

Personnel budget is $0, which represents a $20,295 or -100.0% decrease from current budget. The reason for this decrease is because the Maintenance Assistants personnel expense was transferred to Community Services Administration. In addition, staff were budgeted to oversee lunch ride, which will not be offered moving forward due to lack of demand.

Services & Supplies
The Contract Classes’ Services and Supplies budget is proposed to increase by $30,935 to account for the increased registration for contract classes in the past year. Note: there is also an increase in the offsetting revenue.

FY 2022-23 FY 2023-24
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel 20,295 $ - $ (20,295) $ -100.0%
Services & Supplies 111,114 142,049 30,935 27.8%
Total: 131,409 $ 142,049 $ 10,640 $ 8.1%
PAGE 23 of 101
10 Recreation Facilities & Rentals
Personnel
The program area’s full time equivalent (FTE) is 1.89.

Personnel proposed budget is $94,238 which represents a $25,296 or 36.7% increase from current budget. A majority of the increase is due to the opening of the newly renovated San Marino Community Center. Additional hours for Recreation Specialists are needed to cover the front counter 6 days a week.

Services & Supplies
The Facilities & Rentals’ Services and Supplies budget is proposed to increase by $8,923 because of increases in the Utilities cost centers as San Marino Community Center is expected to re-open and be fully operational.

FY 2022-23 FY 2023-24
YOY
Budget
YOY
Budget
Budget Proposed Diff $$ Diff %%
Personnel 68,942 $ 94,238 $ 25,296 $ 36.7%
Services & Supplies 63,483 72,406 8,923 14.1%
Total by Type 132,425 $ 166,644 $ 34,219 $ 25.8%
PAGE 24 of 101
11 LIBRARY (BUDGET SUMMARY)
Personnel
Personnel proposed budget is $1,316,165 which represents a $36,644 or 2.9% increase from current budget.

The Library’s full time equivalent (FTE) is proposed to be 17.29 from 17.39, which is a decrease of 0.10 due to transferring the Maintenance Assistant’s budget to Community Services Administration.

Services & Supplies
Services & Supplies proposed budget is $420,691 which represents an increase of $54,258 or 14.8% from current budget. The primary reasons for the increase are due to the following:
o The Library Administration’s Services and Supplies budget is proposed to increase by $46,782; the increases are as follows:
 A decrease of $5,053 to cost center #101-90-4150-0000 (Other Contract Services) as the service provider that analyzes material usage, Collection HQ, is not needed for a library of this size.
 An increase of $17,291 to the utilities cost centers. A majority of the increase is in cost center #101-90-4500-1980 (Utilities – Electricity), as the actual expenses this year have been higher than expected.
 An increase of $40,000 to cost center #281-90-4150-0500 (Other Contract Services – IT) to pay a new inventory and client management system. Note: San Marino Public Library Foundation funding source.
o The Adult Services’ Services and Supplies budget is proposed to increase by $15,193; the increases are as follows:
 An increase of $5,000 to cost center #101-91-4370-1985 (Library Materials – Electronic Resources) to purchase popular e-books and e-audiobooks from OverDrive.  An increase of $7,791 to cost center #101-91-4370-1985 (Library Materials – Electronic Resources) to pay for a subscription, ValueLine Investment Database, which is renewed every two years.
o The Processing’s Services and Supplies budget is proposed to decrease by $7,133 as staff will not be retaining a contracted Chinese translator to provide cataloging services.

PAGE 25 of 101
12 LIBRARY (BUDGET DETAIL)
Library Administration
Personnel
The program area’s full time equivalent (FTE) is 2.00.

Personnel proposed budget is $333,611 which represents a $21,598 or 6.9% increase from current budget.

Services & Supplies
The Library Administration’s Services and Supplies budget is proposed to increase by $46,782 or 22.3%.

The primary reasons for the increase are due to the following:
o A decrease of $5,053 to cost center #101-90-4150-0000 (Other Contract Services) as the service provider that analyzes material usage, Collection HQ, is not needed for a library of this size. o A decrease of $2,800 to cost center #101-90-4412-0000 (Postage) as late notices are now run through the postage machine at City Hall vs. paid for at the Post Office. In addition, passports are now offered by appointment, which has stabilized the number of passport applications a day. o An increase of $17,291 to the utilities cost centers. A majority of the increase is in cost center #101-90-4500-1980 (Utilities – Electricity), as the actual expenses this year have been higher than expected.
o An increase of $40,000 to cost center #281-90-4150-0500 (Other Contract Services – IT) to pay a new inventory and client management system. Note: San Marino Public Library Foundation funding source.

PAGE 26 of 101
13 Library Adult Services
Personnel
The program area’s full time equivalent (FTE) is 2.49 FTE.

Personnel proposed budget is $200,715 which represents a $4,005 or -2.0% decrease from current budget.

Services & Supplies
The Adult Services’ Services and Supplies budget is proposed to increase by $15,193. The primary reasons for the increase are due to the following:
o An increase of $12,163 to cost center #101-91-4370-1985 (Library Materials – Electronic Resources); $5,000 to purchase popular e-books and e-audiobooks from OverDrive and $7,791 to pay for a subscription, ValueLine Investment Database, which is renewed every two years. o An increase of $1,933 to cost center #101-91-4370-6805 (Library Materials – Print Subscriptions) to pay for two subscriptions (Investor’s Business Daily and ValueLine) which are renewed every two or three years.

Library Children’s Services
Personnel
The program area’s full time equivalent (FTE) is 3.01.

Personnel proposed budget is $265,798 which represents an $3,109 or -1.2% decrease from current budget.

FY 2022-23 FY 2023-24
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel 204,720 $ 200,715 $ (4,005) $ -2.0%
Services & Supplies 91,902 107,095 15,193 16.5%
Total: 296,622 $ 307,810 $ 11,188 $ 3.8%
FY 2022-23 FY 2023-24
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel 268,907 $ 265,798 $ (3,109) $ -1.2%
Services & Supplies 48,514 47,930 (584) -1.2%
Total: 317,421 $ 313,728 $ (3,693) $ -1.2%
PAGE 27 of 101
14 Services & Supplies
The Children’s Services’ Services and Supplies budget requests minor adjustments.

Library Processing
Personnel
The program area’s full time equivalent (FTE) is 0.79.

Personnel proposed budget is $36,994 which represents a $1,423 or 4.0% increase from current budget.

Services & Supplies
The Processing’s Services and Supplies budget is proposed to decrease by $7,133 as staff will not be retaining a contracted Chinese translator to provide cataloging services.

Library Circulation
Personnel
The program area’s full time equivalent (FTE) is 9.00.

Personnel proposed budget is $479,047, which represents a $20,737 or 4.5% increase from current budget.

Services & Supplies
The Circulation’s Services and Supplies budget requests no adjustments as this Department is personnelbased.

FY 2022-23 FY 2023-24
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel 458,310 $ 479,047 $ 20,737 $ 4.5%
Services & Supplies - - - 0.0%
Total: 458,310 $ 479,047 $ 20,737 $ 4.5%
FY 2022-23 FY 2023-24
YOY
Budget
YOY
Budget
Description Proposed 512,180 Diff $$ Diff %%
Personnel 35,571 $ 36,994 $ 1,423 $ 4.0%
Services & Supplies 16,273 9,140 (7,133) -43.8%
Total: 51,844 $ 46,134 $ (5,710) $ -11.0%
PAGE 28 of 101
15 Attachments
A. Department Narrative (Purpose, Description, FY 2022-23 Accomplishments, FY 2023-24 Objectives, Operational Dashboard)
B. Department Organizational Chart
C. Department Tie-Out Sheets
D. Net Income / General Fund Support by Department and Division PAGE 29 of 101

COMMUNITY SERVICES DEPARTMENT

DEPARTMENT PURPOSE
The mission of the Community Services Department is to enrich the community through quality-of-life programming, services, and events; promote active lifestyles; connect people to people, and people to nature; and support literacy and lifelong learning at the Crowell Public Library.

DEPARTMENT DESCRIPTION
The Community Services Department is committed to exemplary customer service and community-driven quality-of-life programming. Through its Recreation and Library Divisions, the Department’s programming and services inspire community connectedness, active living, and safe recreational and knowledgediscovery opportunities. The Department leads the City in community collaborations by leveraging the talents and resources of over 20 community partners and stakeholder groups.

The Recreation Division provides a range of early childhood and youth activities to further safe, healthy, and creative outlets; offers an array of social, recreational, and fitness-oriented activities for adults of all interests and ages; and organizes year-round events that further community connections. The Division partners with individuals and organizations to offer exciting recreational services via staff and contractor led programming. The Division also operates the City’s recreational facilities, such as the San Marino Community Center, Stoneman Building, and Gatehouse and Thurnher House at Lacy Park, in addition to coordinating rental use by community, private, and non-profit groups. The Division operates the San Marino High School pool for a seasonal aquatics program during the months of June and July for community-based programming.

The Crowell Public Library fulfills its commitment to supporting literacy, lifelong learning, and knowledge acquisition by providing print and digital materials that meet the community’s educational, professional, and recreational information needs. The Library also offers programs for all ages to apply research-based literacy practices, provides opportunities for cultural enrichment, and creates a sense of community through shared experiences. The Division liaisons with the San Marino Public Library Foundation and the Friends of the Crowell Public Library; the role of both non-profit organizations is to support the mission of the Library.

FISCAL YEAR 2022-23 ACCOMPLISHMENTS
• Executed Year 3 of Recreation Re-Envisioned Program Plan. • Safely restored 100% of in-person services and programs to pre-pandemic levels; e.g., aquatics, early childhood enrichment programs, youth sports, adult/active adult/senior fitness classes, and all previously held library services.
• Developed and executed new holiday special event - "Home for the Holidays" which served over 1,200 residents.
• Developed a new program and services "Annual Participation" analysis and report; presented to both Advisory Bodies – Recreation Commission and Library Board of Trustees. • Created a new User Fee Schedule with recommended fee adjustments that coincided with FY 2023-24 budget; presented to Recreation Commission, Library Board of Trustees, and City Administration.

PAGE 30 of 101
• Accomplished a complete overhaul of website pages to improve online communication, ensure best practice functionality, and support improvements to the user experience. • Completed a usage study of (36) public access computers at the Library. Analysis will be used to support improvements to equipment and public space layout. • Conducted facility and technology assessment to ensure the Library is utilizing best practices, in addition to optimizing communication, safety, and customer experiences. • Worked collaboratively with the Parks and Public Works Department to purchase and install a new Lacy Park Gatehouse to better serve the public.

FISCAL YEAR 2023-24 OBJECTIVES
• Successfully facilitate the grand re-opening of the San Marino Community Center, which includes the physical relocation of Recreation Division headquarters from the Stoneman Building. • Implement Year 1 of the new Community Center’s program and rental use plan to no less than 50% of operational capacity.
• Execute the “Rebuild a Sense of Community” Priority Initiative proposal by successfully planning and executing three new community building, family-oriented music events. • Develop a new 3-year Recreation Program Plan (FY 2024-25 – FY 2026-27) utilizing critical takeaways from 2019-20 Community Survey/Recreation Re-Envisioning strategic planning efforts. • Facilitate acquisition and implementation of a new Integrated Library System (ILS) that best meets the current and future needs of the community.
• Adjust the number of public access computers based on usage rates and repurpose the space based on current community need.
• Develop and launch a San Marino Urban Hike/Walk program with a route that showcases iconic landmarks, historic places, and notable points of interest.

OPERATIONAL DASHBOARD
Description FY 21-22
Total
Year to Date
(as of March 2023)
FY 22-23
Estimates
Programs Offered 511 272 574
Total Participants 25,274 24,079 30,021
Circulation 181,022 110,603 147,470
Digital Catalog (eBooks) 11,566 8,658 11,544
In-Person 169,456 101,945 135,926
PAGE 31 of 101
109
19 46 50 37 30
56 38
10,654
2,035
1,412
3,183
755
1,617
2,005 780 0
2,000
4,000
6,000
8,000
10,000
12,000
0 20
40 60
80 100
120
Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23

PROGRAMS AND PARTICIPANTS
Programs Offered Total Participants
15,103 15,417
10,734 12,954 11,469
8,354 9,019 8,320 10,575
1,053 1,078
915
916
998
848 949 954
947
0 6,000
12,000
18,000
Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23

CIRCULATION
Circulation - In Person Circulation - Digital Catalog
PAGE 32 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Total Full-Time FTE 11.00 11.00 11.00 11.00 12.00
Total Part-Time FTE 24.18 20.24 23.00 23.00 25.04
Total Community Services FTE 35.18 31.24 34.00 34.00 37.04 Expenditures by Type:

Personnel 1,789,079 1,977,902 2,677,498 2,345,948 2,995,119 Services & Supplies 435,439 794,180 994,694 968,107 1,177,739 Total by Type $2,224,518 $2,772,082 $3,672,192 $3,314,056 $4,172,858 Expenditures by Fund:
101 General Fund 2,208,292 2,666,175 3,501,593 3,161,839 3,943,057 104 4th of July Fund 903 81,885 74,885 75,772 81,901
105 San Marino Center Fund 1,500 - - - -
204 CDBG Fund - - - - 9,000
206 LA County Park Bond Fund 764 - - - -
207 Prop. A Transit Fund (795) 15,929 41,900 45,947 46,630 281 Donations Fund 13,854 7,800 43,014 28,896 80,750
595 Workers' Compensation Fund - 293 10,800 1,602 11,520 Total by Fund $2,224,518 $2,772,082 $3,672,192 $3,314,056 $4,172,858

COMMUNITY SERVICES DEPARTMENT - SUMMARY
FY 2022-23
Authorized Positions (Full-Time Equivalents)
Operating Budget Summary
Community Services Department
PAGE 33 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Full-Time
Community Services Director - - 1.00 1.00 1.00
Management Analyst - - 1.00 1.00 1.00
Recreation Coordinator - - 1.00 1.00 1.00
Facilities Technician - - - - 1.00
Maintenance Assistant (Part-Time) - - - - 1.68
Total Full-Time FTE - - 3.00 3.00 4.00
Total Part-Time FTE - - - - 1.68
Total FTE - - 3.00 3.00 5.68
Expenditures by Type:

Personnel - - 406,001 380,044 666,306
Services & Supplies - - 79,146 80,258 99,243
Total by Type $ - $ - $ 485,147 $ 460,302 $ 765,549
Expenditures by Fund:
101 General Fund - - 485,147 460,302 765,549
Total by Fund $ - $ - $ 485,147 $ 460,302 $ 765,549
Expenditures by Division:

Administration Personnel - - 406,001 380,044 666,306
Services & Supplies - - 79,146 80,258 99,243
Total by Type $ - $ - $ 485,147 $ 460,302 $ 765,549
Total by Division $ - $ - $ 485,147 $ 460,302 $ 765,549

COMMUNITY SERVICES - ADMINISTRATION
FY 2022-23
Authorized Positions (Full-Time Equivalents)
Operating Budget Summary
PAGE 34 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - - 406,001 380,044 666,306
Services & Supplies - - 79,146 80,258 99,243
Total by Type $ - $ - $ 485,147 $ 460,302 $ 765,549
Expenditures by Fund:
101 General Fund - - 485,147 460,302 765,549
Total by Fund $ - $ - $ 485,147 $ 460,302 $ 765,549
GL # Personnel
101-59-4001-0000 Full Time Salaries - - 313,141 313,083 443,319 101-59-4002-0000 Part Time Salaries - - - - 79,470
101-59-4004-0000 Overtime - - - 659 -
101-59-4006-0000 Medicare - - 4,541 4,332 7,580
101-59-4008-3080 Retirement- 457 Plan 3,600 2,800 4,800 101-59-4008-6050 Retirement- PARS - - 2,980
101-59-4008-6160 Retirement - PERS - - 26,875 27,144 53,328 101-59-4010-0000 Cafeteria Benefit - - 57,844 32,026 74,829 Total Personnel $ - $ - $ 406,001 $ 380,044 $ 666,306
GL # Services & Supplies
101-59-4150-0000 Other Contract Services - - 16,800 17,800 17,136 101-59-4150-0500 Other Contract Services - IT - - 13,526 12,963 20,011 101-59-4376-0000 Materials & Supplies - - - - 3,560
101-59-4396-0000 Memberships & Dues - - 4,860 4,568 4,714 101-59-4412-0000 Postage - - 4,900 5,910 7,272
101-59-4420-0000 Printing - - 25,120 25,477 27,785
101-59-4468-0000 Staff Development - - 5,500 4,805 6,010 101-59-4480-0000 Travel & Meetings - - 8,440 8,736 7,730 101-59-4492-0000 Uniforms - - - - 5,025

COMMUNITY SERVICES - ADMINISTRATION
FY 2022-23
Operating Budget Summary
Operating Budget Detail
PAGE 35 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed

COMMUNITY SERVICES - ADMINISTRATION
FY 2022-23
Total Services & Supplies $ - $ - $ 79,146 $ 80,258 $ 99,243 Total Operating Expenditures $ - $ - $ 485,147 $ 460,302 $ 765,549 PAGE 36 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Full-Time
Community Services Director 0.70 0.70 - - -
Management Analyst 0.50 0.50 - - -
Recreation Manager - 1.00 1.00 1.00 1.00
Recreation Supervisor 1.90 1.00 1.00 1.00 1.00
Recreation Coordinator 0.65 0.65 - - -
Clerk Typist II 0.95 1.00 1.00 1.00 1.00
Part-Time
Maintenance Assistant 1.16 0.89 0.89 0.89 -
Child Development Specialist 1.61 0.79 0.79 0.79 0.91
Recreation Coordinator - - 0.19 0.19 0.19
Recreation Supervisor - - 0.38 0.38 0.38
Recreation Specialist 8.16 5.72 5.72 5.72 6.99
Recreation Program Leader 0.86 0.45 0.71 0.71 0.65
Lifeguards - - 0.87 0.87 0.87
Water Safety Instructors - - 0.52 0.52 0.52
Park Attendants - - 0.54 0.54 0.56
Total Full-Time FTE 4.70 4.85 3.00 3.00 3.00
Total Part-Time FTE 11.79 7.85 10.61 10.61 11.07
Total FTE 16.49 12.70 13.61 13.61 14.07
Expenditures by Type:

Personnel 766,275 906,974 991,976 896,143 1,012,648
Services & Supplies 167,693 473,225 549,115 545,862 657,806 Total by Type $ 933,968 $ 1,380,199 $ 1,541,091 $ 1,442,005 $ 1,670,454 Expenditures by Fund:
101 General Fund 931,596 1,280,092 1,416,406 1,316,363 1,524,913 104 4th of July Fund 903 81,885 74,885 75,772 81,901
105 San Marino Center Fund 1,500 - - - -
204 CDBG Fund - - - - 9,000
206 LA County Park Bond Fund 764 - - - -
207 Prop. A Transit Fund (795) 15,929 41,900 45,947 46,630 281 Restricted Donations Fund - 2,000 2,500 2,321 2,250 595 Workers' Compensation Fund - 293 5,400 1,602 5,760
Total by Fund $ 933,968 $ 1,380,199 $ 1,541,091 $ 1,442,005 $ 1,670,454 FY 2022-23
Operating Budget Summary
Authorized Positions (Full-Time Equivalents)

RECREATION - SUMMARY
PAGE 37 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
FY 2022-23

RECREATION - SUMMARY
Expenditures by Division:

Administration Personnel 270,137 230,006 420,810 411,673 428,980 Services & Supplies 51,929 96,429 43,057 40,443 41,802
Total by Type $ 322,066 $ 326,435 $ 463,867 $ 452,116 $ 470,782 Aquatics Personnel - 28,860 122,219 69,780 121,232
Services & Supplies - 6,019 23,587 23,507 24,099
Total by Type $ - $ 34,879 $ 145,806 $ 93,287 $ 145,331 Youth Personnel 189,386 275,941 287,602 265,579 309,979 Services & Supplies 14,254 39,275 76,730 80,555 91,660
Total by Type $ 203,640 $ 315,216 $ 364,332 $ 346,134 $ 401,639 Adult Personnel 92,646 108,824 30,924 28,595 19,020
Services & Supplies 5,097 17,519 35,511 32,462 45,013
Total by Type $ 97,743 $ 126,343 $ 66,435 $ 61,057 $ 64,033 Community Events & Personnel 101,470 128,320 41,184 40,481 39,199 Cultural Enrichment Services & Supplies 45,259 129,563 195,633 191,083 240,777 Total by Type $ 146,729 $ 257,883 $ 236,817 $ 231,564 $ 279,976 Contract Classes Personnel 55,963 61,028 20,295 16,389 - Services & Supplies 9,113 136,217 111,114 118,732 142,049 Total by Type $ 65,076 $ 197,245 $ 131,409 $ 135,121 $ 142,049 Facilities & Rentals Personnel 56,673 73,995 68,942 63,646 94,238 Services & Supplies 42,041 48,203 63,483 59,080 72,406
Total by Type $ 98,714 $ 122,198 $ 132,425 $ 122,726 $ 166,644 Total by Division $ 933,968 $ 1,380,199 $ 1,541,091 $ 1,442,005 $ 1,670,454 PAGE 38 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 270,137 230,006 420,810 411,673 428,980
Services & Supplies 51,929 96,429 43,057 40,443 41,802
Total by Type $ 322,066 $ 326,435 $ 463,867 $ 452,116 $ 470,782 Expenditures by Fund:
101 General Fund 322,066 326,142 457,967 450,014 465,022 104 4th of July Fund - - - - -
281 Donations Fund - - 500 500 -
595 Workers' Compensation Fund - 293 5,400 1,602 5,760
Total by Fund $ 322,066 $ 326,435 $ 463,867 $ 452,116 $ 470,782 GL # Personnel
101-60-4001-0000 Full Time Salaries 124,801 147,414 269,753 268,991 292,562 101-60-4002-0000 Part Time Wages 73,509 31,753 16,809 20,210 12,655 101-60-4004-0000 Overtime 1,112 1,490 500 33 500
104-60-4004-0000 Recreation Overtime (4th of July) - - - - - 101-60-4006-0000 Medicare 3,234 2,486 4,155 4,287 4,433 104-60-4006-0000 Medicare (4th of July) - - - - -
101-60-4008-6050 Retirement - PARS 408 (194) 630 91 475 101-60-4008-6160 Retirement - PERS 33,081 29,987 51,886 54,614 44,496 101-60-4008-3080 Retirement- 457 Plan - - 3,600 3,300 3,600 101-60-4010-0000 Cafeteria Benefit 21,087 16,416 68,077 58,545 64,499 104-60-4010-0000 Cafeteria Benefit (4th of July) - - - - - 101-60-4014-0000 Unemployment Payments 12,905 361 - - - 595-60-4015-0001 Workers' Comp Current Employe - 293 5,400 1,602 5,760 Total Personnel $ 270,137 $ 230,006 $ 420,810 $ 411,673 $ 428,980 GL # Services & Supplies
101-60-4150-0000 Other Contract Services 11,673 34,611 18,964 21,819 20,208 101-60-4150-0500 Other Contract Services - IT 14,350 23,919 - - - 101-60-4316-0000 Equipment Repair & Maintenance 2,565 2,354 2,200 1,340 5,150 101-60-4324-0000 Facility Rental 532 2,350 2,215 2,235 2,311 FY 2022-23
Operating Budget Summary
Operating Budget Detail

RECREATION - ADMINISTRATION
PAGE 39 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
FY 2022-23

RECREATION - ADMINISTRATION
101-60-4376-0000 Materials & Supplies 1,972 6,781 7,200 6,200 5,700 101-60-4396-0000 Memberships & Dues 1,681 1,186 - - -
101-60-4398-0000 Mileage 565 562 784 600 917
101-60-4412-0000 Postage 696 2,148 1,068 200 100
101-60-4420-0000 Printing 4,603 17,401 3,000 1,270 1,500 101-60-4468-0000 Staff Development 325 449 - - -
101-60-4480-0000 Travel & Meetings 175 649 - - -
101-60-4492-0000 Uniforms - - 2,139 3,578 -
101-60-4500-9025 Utilities-Telecommunications 50 - - - - 101-60-4508-0000 Vehicle Repair & Maintenance 5,683 4,019 4,987 2,700 5,916 101-60-4950-0001 Equipment Cost Allocation 7,059 - - - - 281-60-4150-0000 Contract Services (Memorial Day) - - 500 500 - Total Services & Supplies $ 51,929 $ 96,429 $ 43,057 $ 40,443 $ 41,802 Total Operating Expenditures $ 322,066 $ 326,435 $ 463,867 $ 452,116 $ 470,782 PAGE 40 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel - 28,860 122,219 69,780 121,232
Services & Supplies - 6,019 23,587 23,507 24,099
Total by Type $ - $ 34,879 $ 145,806 $ 93,287 $ 145,331 Expenditures by Fund:
101 General Fund - 34,879 145,806 93,287 145,331
281 Restricted Donations Fund - - - - -
Total by Fund $ - $ 34,879 $ 145,806 $ 93,287 $ 145,331 GL # Personnel
101-61-4001-0000 Full Time Salaries - - - - -
101-61-4002-0000 Part Time Wages - 27,382 114,723 66,246 115,240 101-61-4004-0000 Overtime - 53 - 138 -
101-61-4006-0000 Medicare - 398 1,664 964 1,671
101-61-4008-6050 Retirement - PARS - 1,027 2,872 2,432 4,321 101-61-4008-6160 Retirement - PERS - - 2,960 - -
101-61-4010-0000 Cafeteria Benefit - - - - -
101-61-4014-0000 Unemployment Payments - - - - -
Total Personnel $ - $ 28,860 $ 122,219 $ 69,780 $ 121,232 GL # Services & Supplies
101-61-4150-0000 Other Contract Services - - 1,000 1,000 1,000 101-61-4324-0000 Facility Rental - 1,082 15,827 15,827 16,339 101-61-4376-0000 Materials & Supplies - 2,726 2,980 2,900 2,980 101-61-4492-0000 Uniforms - 2,211 3,780 3,780 3,780
Total Services & Supplies $ - $ 6,019 $ 23,587 $ 23,507 $ 24,099 Total Operating Expenditures $ - $ 34,879 $ 145,806 $ 93,287 $ 145,331

RECREATION - AQUATICS
FY 2022-23
Operating Budget Summary
Operating Budget Detail
PAGE 41 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 189,386 275,941 287,602 265,579 309,979
Services & Supplies 14,254 39,275 76,730 80,555 91,660
Total by Type $ 203,640 $ 315,216 $ 364,332 $ 346,134 $ 401,639 Expenditures by Fund:
101 General Fund 203,640 303,263 332,832 310,634 365,139 207 Prop. A Transit Fund - 11,953 31,500 35,500 36,500
Total by Fund $ 203,640 $ 315,216 $ 364,332 $ 346,134 $ 401,639 GL # Personnel
101-62-4001-0000 Full Time Salaries 63,264 70,719 - - - 101-62-4002-0000 Part Time Wages 87,434 156,813 254,523 225,004 280,366 101-62-4004-0000 Overtime 322 141 - - -
101-62-4006-0000 Medicare 2,115 3,177 3,690 2,547 4,065 101-62-4008-6050 Retirement-PARS 647 1,381 9,544 1,524 10,514 101-62-4008-6160 Retirement-PERS 24,235 31,713 19,845 36,494 15,034 101-62-4010-0000 Cafeteria Benefit 11,369 11,997 - 10 - 101-62-4014-0000 Unemployment Benefits - - - - -
Total Personnel $ 189,386 $ 275,941 $ 287,602 $ 265,579 $ 309,979 GL # Services & Supplies
101-62-4102-0000 Contracted Teacher Service 5,766 - - - - 101-62-4324-0000 Facility Rental 1,774 - - - -
101-62-4376-0000 Materials & Supplies 3,839 8,446 18,955 18,955 24,110 101-62-4486-0000 Trips & Events 2,800 18,773 26,175 26,000 30,850 101-62-4500-9025 Utilities-Telephone 75 103 100 100 200 207-62-4208-0000 Bus Transportation - 11,953 31,500 35,500 36,500 FY 2022-23
Operating Budget Summary
Operating Budget Detail

RECREATION - YOUTH
PAGE 42 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
FY 2022-23

RECREATION - YOUTH
Total Services & Supplies $ 14,254 $ 39,275 $ 76,730 $ 80,555 $ 91,660 Total Operating Expenditures $ 203,640 $ 315,216 $ 364,332 $ 346,134 $ 401,639 PAGE 43 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 92,646 108,824 30,924 28,595 19,020
Services & Supplies 5,097 17,519 35,511 32,462 45,013
Total by Type $ 97,743 $ 126,343 $ 66,435 $ 61,057 $ 64,033 Expenditures by Fund:
101 General Fund 97,743 122,367 56,035 50,610 44,903
204 CDBG Fund - - - - 9,000
207 Prop. A Transit Fund - 3,976 10,400 10,447 10,130
Total by Fund $ 97,743 $ 126,343 $ 66,435 $ 61,057 $ 64,033 GL # Personnel
101-64-4001-0000 Full Time Salaries 57,791 66,311 - - - 101-64-4002-0000 Part-Time Salaries 4,846 8,723 10,019 8,066 3,402 101-64-4004-0000 Overtime 555 287 - - -
101-64-4006-0000 Medicare 865 1,038 146 117 49
101-64-4008-6050 Retirement-PARS 17 31 376 29 128
101-64-4008-6160 Retirement-PERS 18,043 21,215 20,383 20,383 15,441 101-64-4010-0000 Cafeteria Benefits 10,529 11,219 - - - Total Personnel $ 92,646 $ 108,824 $ 30,924 $ 28,595 $ 19,020 GL # Services & Supplies
101-64-4102-0000 Contracted Teacher Services 4,980 4,850 10,300 5,300 6,325 101-64-4150-0000 Other Contract Services - 11 - - -
101-64-4376-0000 Materials & Supplies 117 1,470 1,875 1,875 4,642 101-64-4486-0000 Trips & Events - 7,212 12,936 14,840 14,916 204-64-4150-0000 Other Contract Services - - - - 9,000
207-64-4208-0000 Bus Transportation - 3,976 10,400 10,447 10,130 Total Services & Supplies $ 5,097 $ 17,519 $ 35,511 $ 32,462 $ 45,013 FY 2022-23
Operating Budget Summary
Operating Budget Detail

RECREATION - ADULT
PAGE 44 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
FY 2022-23

RECREATION - ADULT
Total Operating Expenditures $ 97,743 $ 126,343 $ 66,435 $ 61,057 $ 64,033 PAGE 45 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 101,470 128,320 41,184 40,481 39,199
Services & Supplies 45,259 129,563 195,633 191,083 240,777 Total by Type $ 146,729 $ 257,883 $ 236,817 $ 231,564 $ 279,976 Expenditures by Fund:
101 General Fund 145,826 173,998 159,932 153,971 195,825 104 4th of July Fund 903 81,885 74,885 75,772 81,901
281 Donations Fund - 2,000 2,000 1,821 2,250
Total by Fund $ 146,729 $ 257,883 $ 236,817 $ 231,564 $ 279,976 GL # Personnel
101-66-4001-0000 Full Time Wages 63,442 70,665 - - -
101-66-4002-0000 Part Time Wages 5,978 10,716 17,252 15,754 19,269 104-66-4001-0000 Full Time Wages (4th of July) - 4,499 - - - 104-66-4002-0000 Part Time Wages (4th of July) 827 4,758 3,026 3,207 3,696 101-66-4004-0000 Overtime 416 170 - - -
104-66-4004-0000 Overtime (4th of July) 1,773 - 1,842 - 101-66-4006-0000 Medicare 1,009 1,175 250 156 279
104-66-4006-0000 Medicare (4th of July) 12 152 44 70 54 101-66-4008-6050 Retirement-PARS 27 79 647 97 723
104-66-4008-6050 Retirement-PARS (4th of July) 16 4 113 60 139 101-66-4008-6160 Retirement-PERS 18,191 21,049 19,852 18,500 15,039 104-66-4008-6160 Retirement-PERS (4th of July) 48 22 - 323 - 101-66-4010-0000 Cafeteria Benefits 11,504 12,076 - - - 104-66-4010-0000 Cafeteria Benefits (4th of July) - 1,182 - 472 - Total Personnel $ 101,470 $ 128,320 $ 41,184 $ 40,481 $ 39,199 GL # Services & Supplies
101-66-4150-0000 Other Contract Services 21,503 39,331 54,720 54,720 80,895 101-66-4308-0000 Equipment Rental 859 - 25,509 25,509 40,515 101-66-4324-0000 Facility Rental - 795 1,110 1,110 1,110 101-66-4356-0000 Liability Insurance Premium - 2,954 5,698 3,231 3,975 FY 2022-23
Operating Budget Summary
Operating Budget Detail
RECREATION - COMM. EVENTS
PAGE 46 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
FY 2022-23
RECREATION - COMM. EVENTS
101-66-4376-0000 Materials & Supplies 16,347 14,551 34,894 34,894 33,520 101-66-4420-0000 Printing 6,550 437 - - 500
104-66-4150-0000 Other Contract Services (4th of July - 39,093 42,053 43,479 46,208 104-66-4308-0000 Equipment Rental (4th of July) - 16,559 18,814 16,182 19,930 104-66-4356-0000 Liability Insurance (4th of July) - 3,695 3,995 3,297 3,995 104-66-4376-0000 Materials & Supplies (4th of July) - 6,762 3,115 3,115 3,654 104-66-4420-0000 Printing (4th of July) - 3,386 3,725 3,725 4,225 281-66-4376-0002 Materials & Supplies (Track Meet) - 2,000 2,000 1,821 2,000 281-66-4150-0000 Contract Services (Memorial Day) - - - - 250 Total Services & Supplies $ 45,259 $ 129,563 $ 195,633 $ 191,083 $ 240,777 Total Operating Expenditures $ 146,729 $ 257,883 $ 236,817 $ 231,564 $ 279,976 PAGE 47 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 55,963 61,028 20,295 16,389 -
Services & Supplies 9,113 136,217 111,114 118,732 142,049 Total by Type $ 65,076 $ 197,245 $ 131,409 $135,121 $ 142,049 Expenditures by Fund:
101 General Fund 65,871 197,245 131,409 135,121 142,049 207 Prop. A Transit Fund (795) - - - -
Total by Fund $ 65,076 $ 197,245 $ 131,409 $135,121 $ 142,049 GL # Personnel
101-68-4001-0000 Full Time Salaries 36,371 39,198 - - - 101-68-4002-0000 Part Time Wages 3,181 4,074 11,254 9,182 - 101-68-4004-0000 Overtime 206 27 - - -
101-68-4006-0000 Medicare 561 615 164 91 -
101-68-4008-6050 Retirement PARS - - 422 116 -
101-68-4008-6160 Retirement - PERS 8,805 9,948 8,455 7,000 - 101-68-4010-0000 Cafeteria Benefits 6,839 7,166 - - -
Total Personnel $ 55,963 $ 61,028 $ 20,295 $ 16,389 $ - GL # Services & Supplies
101-68-4102-0000 Contracted Teacher Services 7,759 113,908 109,382 117,000 140,299 101-68-4150-0000 Other Contract Services 7,290 8,253 232 232 250 101-68-4324-0000 Facility Rental (4,579) 13,675 1,000 1,000 1,000 101-68-4376-0000 Materials & Supplies - 359 500 500 500 101-68-4486-0000 Trips & Events (800) - - - -
FY 2022-23
Operating Budget Summary
Operating Budget Detail

RECREATION - CONTRACT CLASSES
PAGE 48 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
FY 2022-23

RECREATION - CONTRACT CLASSES
101-68-4500-9025 Utilities-Telecommunications 238 22 - - - 207-68-4208-0000 Bus Transportation (795) - - - -
Total Services & Supplies $ 9,113 $ 136,217 $ 111,114 $118,732 $ 142,049 Total Operating Expenditures $ 65,076 $ 197,245 $ 131,409 $135,121 $ 142,049 PAGE 49 of 101
FY 2020-21FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 56,673 73,995 68,942 63,646 94,238
Services & Supplies 42,041 48,203 63,483 59,080 72,406
Total by Type $ 98,714 $ 122,198 $ 132,425 $ 122,726 $ 166,644 Expenditures by Fund:
101 General Fund 96,450 122,198 132,425 122,726 166,644 105 San Marino Center Fund 1,500 - - - -
206 LA County Park Bond Fund 764 - - - -
Total by Fund $ 98,714 $ 122,198 $ 132,425 $ 122,726 $ 166,644 GL # Personnel
Facilities
101-70-4001-0000 Full Time Wages 23,474 25,102 - - -
101-70-4002-0000 Part Time Wages 14,481 29,515 54,029 50,951 80,865 101-70-4004-0000 Overtime 446 404 - - -
101-70-4006-0000 Medicare 554 779 783 630 1,173
101-70-4008-6050 Retirement-PARS 179 196 2,027 774 3,032 101-70-4008-6160 Retirement-PERS 10,268 12,774 12,103 11,271 9,168 101-70-4010-0000 Cafeteria Benefit 5,032 5,225 - 20 -
SM Center
105-82-4002-0000 Part Time Wages 1,414 - - - -
105-82-4006-0000 Medicare 20 - - - -
105-82-4008-6160 Retirement-PERS 66 - - - -
Thurnher House
206-84-4001-0000 Full Time Salaries 99 - - - -
206-84-4002-0000 Part Time Wages 606 - - - -
FY 2022-23
Operating Budget Summary
Operating Budget Detail

RECREATION - FACILITIES & RENTALS
PAGE 50 of 101
FY 2020-21FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
FY 2022-23

RECREATION - FACILITIES & RENTALS
206-84-4006-0000 Medicare 10 - - - -
206-84-4008-6160 Retirement-PERS 14 - - - -
206-84-4010-0000 Cafeteria Benefit 10 - - - -
Total Personnel $ 56,673 $ 73,995 $ 68,942 $ 63,646 $ 94,238 GL # Services & Supplies
101-70-4150-0000 Other Contract Services 1,009 2,538 4,250 4,080 4,250 101-70-4376-0000 Materials & Supplies - - 1,500 1,000 1,800 101-70-4500-1980 Utilities-Electricity 22,124 28,449 35,310 38,400 45,952 101-70-4500-4950 Utilities-Gas 3,642 1,778 3,976 1,800 2,871 101-70-4500-9025 Utilities-Telephone 8,894 8,446 10,743 7,560 8,067 101-70-4500-9460 Utilities-Water 6,347 6,992 7,704 6,240 9,466 206-84-4500-4950 Utilities-Natural Gas 25 - - - -
Total Services & Supplies $ 42,041 $ 48,203 $ 63,483 $ 59,080 $ 72,406 Total Operating Expenditures $ 98,714 $ 122,198 $ 132,425 $ 122,726 $ 166,644 PAGE 51 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Full-Time
Community Services Director 0.30 0.30 - - -
Library Manager 1.00 1.00 1.00 1.00 1.00
Management Analyst 0.50 0.50 - - -
Librarian II 3.00 3.00 3.00 3.00 3.00
Clerk Typist II 1.05 1.00 1.00 1.00 1.00
Recreation Supervisor 0.10 - - - -
Recreation Coordinator 0.35 0.35 - - -
Part-Time
Librarian I 0.30 0.30 0.30 0.30 0.72
Librarian II 0.42 0.42 0.42 0.42 -
Library Assistant 3.57 3.57 3.57 3.57 3.57
Library Clerk 6.47 6.47 6.47 6.47 6.71
Library Monitor 0.20 0.20 0.20 0.20 0.85
Library Page 1.33 1.33 1.33 1.33 0.44
Maintenance Assistant 0.10 0.10 0.10 0.10 -
Total Full-Time FTE 6.30 6.15 5.00 5.00 5.00
Total Part-Time FTE 12.39 12.39 12.39 12.39 12.29
Total FTE 18.69 18.54 17.39 17.39 17.29
Expenditures by Type:

Personnel 1,022,804 1,070,928 1,279,521 1,069,761 1,316,165 Services & Supplies 267,746 320,955 366,433 341,988 420,691 Total by Type $ 1,290,550 $ 1,391,883 $ 1,645,954 $ 1,411,749 $ 1,736,856 Expenditures by Fund:
101 General Fund 1,276,696 1,386,083 1,600,040 1,385,174 1,652,596 281 Restricted Donations Fund 13,854 5,800 40,514 26,575 78,500 595 Workers Compensation Fund - - 5,400 - 5,760
Total by Fund $ 1,290,550 $ 1,391,883 $ 1,645,954 $ 1,411,749 $ 1,736,856

CROWELL PUBLIC LIBRARY - SUMMARY
FY 2022-23
Authorized Positions (Full-Time Equivalents)
Operating Budget Summary
PAGE 52 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed

CROWELL PUBLIC LIBRARY - SUMMARY
FY 2022-23
Expenditures by Division:

Administration Personnel 421,422 381,429 312,013 311,551 333,611 Services & Supplies 170,773 231,454 209,744 212,886 256,526 Total by Type $ 592,195 $ 612,883 $ 521,757 $ 524,437 $ 590,137 Adult Services Personnel 135,217 139,095 204,720 172,796 200,715 Services & Supplies 87,145 69,518 91,902 83,922 107,095 Total by Type $ 222,362 $ 208,613 $ 296,622 $ 256,718 $ 307,810 Children's Services Personnel 157,053 169,904 268,907 201,106 265,798 Services & Supplies 7,853 16,726 48,514 38,600 47,930
Total by Type $ 164,906 $ 186,630 $ 317,421 $ 239,706 $ 313,728 Processing Personnel 53,950 37,311 35,571 10,392 36,994 Services & Supplies 1,975 3,257 16,273 6,580 9,140
Total by Type $ 55,925 $ 40,568 $ 51,844 $ 16,972 $ 46,134 Circulation Personnel 255,162 343,189 458,310 373,916 479,047 Services & Supplies - - - - -
Total by Type $ 255,162 $ 343,189 $ 458,310 $ 373,916 $ 479,047 Total by Division $ 1,290,550 $ 1,391,883 $ 1,645,954 $ 1,411,749 $ 1,736,856 PAGE 53 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 421,422 381,429 312,013 311,551 333,611
Services & Supplies 170,773 231,454 209,744 212,886 256,526 Total Operating Expenditures $ 592,195 $ 612,883 $ 521,757 $ 524,437 $ 590,137 Expenditures by Fund:
101 General Fund 586,428 612,502 514,357 524,437 543,377 281 Donations Fund 5,767 381 2,000 - 41,000
595 Workers Compensation Fund - - 5,400 - 5,760
Total Operating Expenditures $ 592,195 $ 612,883 $ 521,757 $ 524,437 $ 590,137 GL # Personnel
101-90-4001-0000 Full Time Salaries 264,824 248,474 172,580 172,455 188,025 101-90-4002-0000 Part Time Wages 16,807 9,520 4,560 7,619 - 101-90-4004-0000 Overtime 1,446 1,925 - 2 -
101-90-4006-0000 Medicare 3,961 3,625 2,568 2,567 2,726 101-90-4008-3080 Retirement- 457 Plan - - 2,400 - 2,400 101-90-4008-6050 Retirement-PARS 30 67 171 94 -
101-90-4008-6160 Retirement -PERS 80,123 83,635 92,593 92,526 89,866 101-90-4010-0000 Cafeteria Benefit 48,869 34,187 31,741 36,300 44,834 101-90-4014-0000 Unemployment Payments 5,362 (4) - (13) - 595-90-4015-0001 Workers Comp-Current Employe - - 5,400 - 5,760 Total Personnel $ 421,422 $ 381,429 $ 312,013 $ 311,551 $ 333,611 GL # Services & Supplies
101-90-4150-0000 Other Contract Services 23,080 21,126 10,412 10,316 5,359 101-90-4150-0500 Other Contract Services-IT 28,508 34,398 48,656 48,138 47,200 101-90-4206-0000 Building Repair & Maintenance - 28,424 3,000 - 7,500 101-90-4316-0000 Equipment Lease & Maintenance 7,666 11,259 12,633 11,410 12,633 101-90-4376-0000 Materials & Supplies 9,100 12,077 13,270 13,010 13,770 101-90-4370-0335 Library Materials/Books - 111 - - -
101-90-4396-0000 Memberships & Dues 2,470 2,717 - - -
FY 2022-23
Operating Budget Summary
Operating Budget Detail

LIBRARY - ADMINISTRATION
PAGE 54 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
FY 2022-23

LIBRARY - ADMINISTRATION
101-90-4398-0000 Mileage 62 661 700 300 500
101-90-4399-0000 Non-capitalized Equipment 5,480 3,457 5,000 - - 101-90-4412-0000 Postage 3,825 11,748 10,500 6,715 7,700 101-90-4420-0000 Printing 833 3,415 3,088 680 3,088
101-90-4468-0000 Staff Development 250 150 - - -
101-90-4480-0000 Travel & Meetings 250 620 - - -
101-90-4500-1980 Utilities-Electricity 73,636 90,429 90,000 110,000 105,000 101-90-4500-4950 Utilities-Natural Gas 1,814 1,642 2,087 2,000 2,150 101-90-4500-9025 Utilities-Telecommunications 2,897 3,043 3,164 3,198 3,294 101-90-4500-9460 Utilities-Water 5,135 5,796 5,234 7,119 7,333 101-90-4950-0001 Equipment Cost Allocation 5,767 - - - - 281-90-4150-0500 Other Contract Services-IT - - - - 40,000 281-90-4399-1120 Non-Cap. Equipment-Crain Art Ga - 381 1,000 - 1,000 281-90-4613-9506 Wish List Purchases - - 1,000 - -
Total Services & Supplies $ 170,773 $ 231,454 $ 209,744 $ 212,886 $ 256,526 Total Operating Expenditures $ 592,195 $ 612,883 $ 521,757 $ 524,437 $ 590,137 PAGE 55 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 135,217 139,095 204,720 172,796 200,715
Services & Supplies 87,145 69,518 91,902 83,922 107,095 Total by Type $222,362 $ 208,613 $ 296,622 $ 256,718 $ 307,810 Expenditures by Fund:
101 General Fund 219,282 208,597 284,122 246,143 295,310 281 Donations Fund 3,080 16 12,500 10,575 12,500
Total by Fund $222,362 $ 208,613 $ 296,622 $ 256,718 $ 307,810 GL # Personnel
101-91-4001-0000 Full Time Salaries 68,885 49,718 84,261 80,157 91,965 101-91-4002-0000 Part Time Wages 35,933 65,198 70,797 61,119 71,680 101-91-4004-0000 Overtime - - - - -
101-91-4006-0000 Medicare 1,397 1,585 2,248 1,960 2,373 101-91-4008-3080 Retirement- 457 Plan - - 1,200 - 1,200 101-91-4008-6050 Retirement-PARS 627 1,156 1,902 2,214 2,688 101-91-4008-6160 Retirement-PERS 15,213 14,323 18,209 17,322 19,860 101-91-4010-0000 Cafeteria Benefit 13,162 7,115 26,103 10,024 10,949 Total Personnel $135,217 $ 139,095 $ 204,720 $ 172,796 $ 200,715 GL # Services & Supplies
101-91-4150-0000 Other Contract Services - 4 1,500 1,500 2,000 101-91-4150-2575 Other Contract Services 150 2,708 - - - 101-91-4370-0335 Library Materials/Books 29,259 29,696 36,050 36,000 36,771 101-91-4370-1496 Library Materials-DVDs 944 1,024 750 750 750 101-91-4370-1985 Library Mats-Electronic Rsrcs 39,732 21,965 28,519 23,393 40,682 101-91-4370-6805 Library Mats-Print Subs 10,296 9,499 9,583 8,666 11,392 101-91-4370-8585 Library Mats-Standing Orders 3,684 4,298 3,000 3,038 3,000 FY 2022-23
Operating Budget Summary
Operating Budget Detail

LIBRARY - ADULT SERVICES
PAGE 56 of 101

LIBRARY - ADULT SERVICES
101-91-4376-0000 Materials & Supplies - 308 - - -
281-91-4150-2575 Other Contract Services - Friend 2,000 - 2,000 1,000 2,000 281-91-4370-0776 Adult Chinese Language Mats. 1,080 - 2,500 1,575 2,500 281-91-4370-2575 Adult Materials-Friends - - 5,000 5,000 5,000 281-91-4376-2575 Materials & Supplies-Friends - 16 3,000 3,000 3,000 Total Services & Supplies $ 87,145 $ 69,518 $ 91,902 $ 83,922 $ 107,095 Total Operating Expenditures $222,362 $ 208,613 $ 296,622 $ 256,718 $ 307,810 PAGE 57 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 157,053 169,904 268,907 201,106 265,798
Services & Supplies 7,853 16,726 48,514 38,600 47,930
Total by Type $ 164,906 $ 186,630 $ 317,421 $ 239,706 $ 313,728 Expenditures by Fund:
101 General Fund 159,899 181,227 291,407 223,706 288,728 281 Donations Fund 5,007 5,403 26,014 16,000 25,000
Total by Fund $ 164,906 $ 186,630 $ 317,421 $ 239,706 $ 313,728 GL # Personnel
101-92-4001-0000 Full Time Salaries 85,347 80,491 92,895 97,688 96,613 101-92-4002-0000 Part Time Wages 21,141 37,127 103,015 35,223 96,836 101-92-4006-0000 Medicare 1,369 1,507 2,841 1,728 2,805 101-92-4008-3080 Retirement- 457 Plan - - 1,200 1,200 1,200 101-92-4008-6050 Retirement-PARS 271 561 3,863 965 3,631 101-92-4008-6160 Retirement-PERS 28,777 33,300 38,990 41,002 39,421 101-92-4008-6160 Cafeteria Benefit 20,148 16,918 26,103 23,300 25,292 Total Personnel $ 157,053 $ 169,904 $ 268,907 $ 201,106 $ 265,798 GL # Services & Supplies
101-92-4150-0000 Other Contract Services - 921 1,000 1,100 1,000 281-92-4150-2575 Other Contract Services-Friends - 350 5,000 3,000 5,000 101-92-4370-0000 Materials/Books/Media 2,846 6,807 21,500 21,500 21,930 281-92-4370-0000 Children's Materials-Other 920 4,928 5,000 - - 281-92-4370-2575 Children's Materials-Friends 1,817 - 5,000 5,000 5,000 101-92-4376-00000 Materials & Supplies - 3,595 - - -
281-92-4376-0000 Supplies - - 1,014 - 5,000
FY 2022-23
Operating Budget Summary
Operating Budget Detail

LIBRARY - CHILDRENS' SERVICES
PAGE 58 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
FY 2022-23

LIBRARY - CHILDRENS' SERVICES
281-92-4376-2575 Materials & Supplies-Friends 2,270 125 10,000 8,000 10,000 Total Services & Supplies $ 7,853 $ 16,726 $ 48,514 $ 38,600 $ 47,930 Total Operating Expenditures $ 164,906 $ 186,630 $ 317,421 $ 239,706 $ 313,728 PAGE 59 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 53,950 37,311 35,571 10,392 36,994
Services & Supplies 1,975 3,257 16,273 6,580 9,140
Total by Type $ 55,925 $ 40,568 $ 51,844 $ 16,972 $ 46,134 Expenditures by Fund:
101 General Fund 55,925 40,568 51,844 16,972 46,134
Total by Fund $ 55,925 $ 40,568 $ 51,844 $ 16,972 $ 46,134 GL # Personnel
101-93-4001-0000 Full Time Salaries 24,914 12,525 - - - 101-93-4002-0000 Part Time Wages 19,376 19,935 33,813 9,879 35,165 101-93-4006-0000 Medicare 595 450 490 143 510
101-93-4008-6050 Retirement-PARS 727 748 1,268 370 1,319 101-93-4008-6160 Retirement-PERS 1,960 951 - - -
101-93-4010-0000 Cafeteria Benefits 6,378 2,702 - - -
Total Personnel $ 53,950 $ 37,311 $ 35,571 $ 10,392 $ 36,994 GL # Services & Supplies
101-93-4150-0000 Other Contract Services 190 408 14,773 5,080 7,640 101-93-4376-0000 Materials & Supplies 1,785 2,849 1,500 1,500 1,500 Total Services & Supplies $ 1,975 $ 3,257 $ 16,273 $ 6,580 $ 9,140 Total Operating Expenditures $ 55,925 $ 40,568 $ 51,844 $ 16,972 $ 46,134 FY 2022-23
Operating Budget Summary
Operating Budget Detail

LIBRARY - PROCESSING
PAGE 60 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 255,162 343,189 458,310 373,916 479,047
Total by Type $ 255,162 $ 343,189 $ 458,310 $ 373,916 $ 479,047 Expenditures by Fund:
101 General Fund 255,162 343,189 458,310 373,916 479,047 Total by Fund $ 255,162 $ 343,189 $ 458,310 $ 373,916 $ 479,047 GL # Personnel
101-94-4001-0000 Full Time Salaries 73,093 84,918 92,895 104,891 96,613 101-94-4002-0000 Part Time Wages 141,397 210,166 298,146 207,918 312,632 101-94-4006-0000 Medicare 3,029 4,193 5,670 3,995 5,934 101-94-4008-3080 Retirement- 457 Plan - - 1,200 - 1,200 101-94-4008-6050 Retirement-PARS 4,773 7,438 11,180 6,289 11,724 101-94-4008-6160 Retirement-PERS 24,601 27,813 33,348 37,654 34,099 101-94-4010-0000 Cafeteria Benefit 8,269 8,661 15,871 13,169 16,845 Total Personnel $ 255,162 $ 343,189 $ 458,310 $ 373,916 $ 479,047 Total Operating Expenditures $ 255,162 $ 343,189 $ 458,310 $ 373,916 $ 479,047 FY 2022-23
Operating Budget Summary
Operating Budget Detail

LIBRARY - CIRCULATION
PAGE 61 of 101
Net Income (General Fund Support) by Department and Division Table below provides the Department’s overall net revenue, or the General Fund (GF) support, that is required to operate the department and provide services within each division. It also compares the proposed budget to the current budget, as well as provides year-end estimates. Comparing GF support from current year to next year, the decrease of $113,296 in GF support is due to increased revenue from rentals at Lacy Park and the newly renovated San Marino Center, contract classes, and a variety of new programs.

FY 2023-24
Budget YE Estimated Proposed
Revenue
CS Admin - $ - $ - $ - $ 0.0%
Recreation 732,166 $ 902,754 $ 1,322,385 $ 590,219 $ 80.6% Library 265,564 $ 251,267 $ 289,310 $ 23,746 $ 8.9%
CS Department 997,730 $ 1,154,021 $ 1,611,695 $ 613,965 $ 61.5% Expense
CS Admin 485,147 $ 460,302 $ 765,549 $ 280,402 $ 57.8%
Recreation 1,541,091 $ 1,442,005 $ 1,670,454 $ 129,363 $ 8.4% Library 1,645,951 $ 1,411,749 $ 1,736,856 $ 90,905 $ 5.5% CS Department 3,672,189 $ 3,314,056 $ 4,172,859 $ 500,670 $ 13.6% CS Admin (485,147) $ (460,302) $ (765,549) $ (280,402) $ 57.8% Recreation (808,925) $ (539,251) $ (348,069) $ 460,856 $ -57.0% Library (1,380,387) $ (1,160,482) $ (1,447,546) $ (67,159) $ 4.9% CS Department (2,674,459) $ (2,160,035) $ (2,561,164) $ 113,296 $ -4.2% Net Income (GF Support)
FY 2022-23 YOY Budget
Diff $$
YOY Budget
Diff %%
PAGE 62 of 101
TO: M. D. Rueda, Acting City Manager
FROM: Mark Dondanville, Division Chief
Jennifer McGee, Management Analyst
DATE: April 28, 2023
SUBJECT: BUDGET SUBMISSION FOR FY 2023-24

FIRE DEPARTMENT
YEAR-END SUMMARY (FY 2022-23 BUDGET VS ESTIMATED)
The Department is anticipated to end the fiscal year at $251,683 or 3.8% above the current budget. The primary reasons are listed below:
• Personnel budget is anticipated to exceed the budget by $248,801 due to overtime costs to provide position coverage for 2 vacant positions, 2 long-term injuries on duty, and position coverage for COVID-19 related leave.
• Materials & Supplies (cost center 103-34-4376-0000) is anticipated to exceed the budget by $10,300 due to increased costs for the purchase of emergency medical services supplies. Vehicle Repair & Maintenance is anticipated to exceed the budget by $8,790 due to unanticipated service for Engine 91. There are anticipated cost savings of $6,000 in Staff Development. Due to increased staff turnover over the past 4 years, enrollment in outside training activities has decreased. As staffing at the FF/PM position stabilizes, staff development costs are anticipated to increase.

FY 2022-23 FY 2022-23
Bud. Vs
Est.

Bud. Vs
Est.

Description Budget Estimated Diff $$ Diff %%
Personnel $ 5,914,025 $ 6,162,826 $ 248,801 4.2%
Services & Supplies 682,670 685,553 2,883 0.4%
Total: $ 6,596,695 $ 6,848,378 $ 251,683 3.8%
PAGE 63 of 101
FY 2023-24 PROPOSED BUDGET
Personnel
The Department’s Full Time Equivalent (FTE) will remain at 21.00 FTE, unchanged from the current budget.

Personnel proposed budget for FY 2023-24 is $6,257,603 which represents a $343,578 or 5.8% increase from current budget.
• Employees’ salaries are increasing by 4.0% per the Memorandum of Understandings (MOU). • Pension costs are projected to increase by 5.6%, while cafeteria benefits for full-time employees are projected to increase by 7.2%.

Services & Supplies
Services & Supplies proposed budget for FY 2022-23 is $711,710, which represents a $29,040 or 4.3% increase from the current budget. The primary reasons for the increase are due to the following:
• An increase of $11,500 to cost center #103-34-4150-0000 (Contract Services) for a mandatory agreement with ICI System Network and Verdugo Fire Communications for use of the wireless communications network. The agreement will take effect July 1, 2023. • An increase of $1,200 to cost center #103-34-4316-0000 (Equipment Repair & Maintenance) for an additional service and maintenance agreement with Stryker. • An increase of $9,450 to cost center #103-34-4376-0000 (Materials & Supplies) for increased costs and inflation of emergency medical service supplies. • An increase of $2,900 to cost center #103-34-4500-4950 (Utilities-Natural Gas) for anticipated increases to natural gas rates.
• An increase of $2,190 to cost center #103-34-4500-9025 (Utilities-Telecommunications) for anticipated increases to the cost of 911 service lines.

FY 2022-23 FY 2023-24
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 5,914,025 $ 6,257,603 343,578 5.8%
Services & Supplies 682,670 711,710 29,040 4.3%
Total: $ 6,596,695 $ 6,969,313 $ 372,618 5.6%
PAGE 64 of 101

ATTACHMENTS
A. Department Narrative (Purpose, Description, FY 2022-23 Accomplishments, FY 2023-24 Objectives, Operational Dashboard)
B. Department Tie-Out Sheets
PAGE 65 of 101

FIRE DEPARTMENT

DEPARTMENT PURPOSE
The mission of the San Marino Fire Department is to save lives and property, and ensure the safety of our community.

DEPARTMENT DESCRIPTION
The Fire Department’s primary purpose is to provide lifesaving emergency response for fire suppression and emergency medical services for residents of the City. Equally important, however, are its responsibilities in the areas of fire prevention, life safety inspections, community education and emergency preparedness.

The delivery of life saving paramedic services is an integral part of the Fire Department mission. All of the San Marino firefighters are licensed Paramedics trained to the highest level provided within the County of Los Angeles. Only about ten percent of the cities in Los Angeles County employ paramedics with the extensive training and experience required to provide advanced life support using standing field treatment protocols.

Other services include:
• Annual inspections of commercial property and school occupancy; • Review of commercial and large residential building plans for adequacy of fire detection and suppression systems;
• Pre-incident exercises and training with allied agencies, and others related to high-risk or highvalue areas of the City, such as the High Fire Hazard Severity Zone and the Huntington Library, Art Collections and Botanical Gardens;
• Participation in public education in schools, neighborhoods, community groups and service clubs to stress fire safety, first aid, cardiopulmonary resuscitation and emergency preparedness; • In conjunction with the South Pasadena Fire Department, share fire command Chief Officers for the two fire departments. By sharing resources, the fire departments can provide an enhanced service at a lower cost;
• In conjunction with MySafe California, a non-profit safety organization, the San Marino Fire Department conducts a Junior Fire Program for Huntington Middle School, and cardio pulmonary resuscitation (CPR) training for San Marino High School students; and • Emergency Management responsibilities for the City.

FISCAL YEAR 2022-23 ACCOMPLISHMENTS
• Continued to lead the City of San Marino’s response to COVID-19, including management of the Emergency Operations Center, COVID-19 testing for employees, and managed acquisition and distribution of personal protective equipment for all City Departments. On February 24, the Fire Department recommended to the City Council an end to the local area emergency. • Received delivery of the new Rescue Ambulance.
• Conducted annual inspections of all commercial properties and residential properties within the PAGE 66 of 101
City’s High Fire Hazard Severity Zone.
• Filled all vacancies at the Firefighter/Paramedic level. • Completed purchase of handheld radios for all fire department personnel. • Completed purchase of a replacement command vehicle through a cooperative purchasing agreement.
• Completed purchase of a medical cart for use at high attendance events in the City, such as the 4th of July event at Lacy Park.
• Published an Annual San Marino Fire Department Report. • Conducted Fire Department First Aid/Emergency Preparedness Emergency Instructional Workshops.
• Completed pre-incident planning of the Huntington Library. • Completed the implementation of Lexipol fire department policies and procedures.

FISCAL YEAR 2023-24 OBJECTIVES
• Purchase and place into service self-contained breathing apparatus (SCBAs) for all personnel to replace out of compliance equipment and meet current NFPA standards. • Conduct a review of the current Community Emergency Response Training (CERT) and develop a “Citizen Fire Academy” for residents’ participation.
• Host first aid and safety workshops with staff of the San Marino Unified School District. • Host a Community and Council Day at the Alhambra Training Tower. • Conduct Fire Department First Aid/Emergency Preparedness Emergency Instructional Workshops.
• Partner with the Community Services Department to host a joint Easter Egg Hunt/Pancake Breakfast event in Lacy Park.

OPERATIONAL DASHBOARD
Description FY 21-22
Total
FY 22-23 Year to Date
(as of March 2023) Estimated Actuals
# of total responses 1,673 1,715 2,285
Responses in City 940 839 1,167
Responses out of City 733 876 1,118
90th percentile EMS
turnout time 0:01:25 0:00:58 0:00:58
90th percentile Fire
turnout time 0:01:40 0:01:15 0:01:14
90th percentile overall
response time 0:06:02 0:06:06 0:06:06
PAGE 67 of 101
Total cardiac arrest
incidents 7 19 25
Cardiac arrest return of
spontaneous circulation 1 4 5
PAGE 68 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Full-Time
San Marino Fire Chief 1.00 1.00 1.00 1.00 1.00
San Marino Fire Division Chief 1.00 1.00 1.00 1.00 1.00 Fire Captains 3.00 3.00 3.00 3.00 3.00
Firefighter/Paramedic 12.00 12.00 12.00 12.00 12.00
Engineer 3.00 3.00 3.00 3.00 3.00
Management Analyst 1.00 1.00 1.00 1.00 1.00
Total Full-Time FTE 21.00 21.00 21.00 21.00 21.00
Total Part-Time FTE - - - - -
Department Total FTE 21.00 21.00 21.00 21.00 21.00
Expenditures by Type:

Personnel 5,532,129 5,834,139 5,914,025 6,162,826 6,257,603 Services & Supplies 814,047 674,900 682,670 685,553 711,710 Total by Type $ 6,346,176 $ 6,509,039 $ 6,596,695 $ 6,848,378 $ 6,969,313 Expenditures by Fund:
103 Public Safety Fund 6,065,869 6,299,471 6,396,517 6,574,366 6,755,935 104 4th of July Fund - 1,782 2,178 1,741 2,178
281 Donations Fund 10,479 19,432 - - -
595 Workers Compensation Fund 269,828 188,354 198,000 272,272 211,200 Total by Fund $ 6,346,176 $ 6,509,039 $ 6,596,695 $ 6,848,378 $ 6,969,313 GL # Personnel
103-34-4001-0000 Full Time Salaries 2,255,271 2,421,223 2,759,341 2,748,647 2,862,442 103-34-4001-0019 Full Time Salaries-COVID-19 16,847 8,777 - - - 103-34-4004-0000 Overtime 987,921 857,342 498,000 754,246 512,720 103-34-4004-0003 Overtime-Strike Teams 60,123 160,628 140,000 31,698 140,000 103-34-4004-0019 Overtime-COVID-19 - 248 - - -
103-34-4004-0033 Overtime-Shared Command 41,378 75,352 50,000 78,554 120,000 103-34-4006-0000 Medicare 46,535 47,690 39,779 50,035 52,709 103-34-4008-6160 Retirement-PERS 1,371,878 1,530,146 1,726,294 1,719,604 1,822,390 103-34-4008-3080 Retirement 457 Plan - - 3,600 - 1,200
103-34-4010-0000 Cafeteria Benefit 308,360 348,250 493,033 397,043 528,764 103-34-4013-0000 Uniform Allowance 800 800 3,800 3,800 4,000 103-34-4015-0000 Worker's Comp 4850 Pay 173,188 193,547 - 105,186 - 104-34-4004-0000 Fire Overtime (4th of July) - 1,536 1,925 1,517 1,925 104-34-4006-0000 Medicare 21 28 21 28
104-34-4010-0000 Cafeteria Benefit - 225 225 203 225
595-34-4015-0001 Workers' Comp Current Employees 264,101 187,398 165,678 225,115 176,647 595-34-4015-0002 Workers' Comp Past Employees 5,727 956 32,322 47,156 34,553 Total Personnel $ 5,532,129 $ 5,834,139 $ 5,914,025 $ 6,162,826 $ 6,257,603

FIRE DEPARTMENT
FY 2022-23
Operating Budget Summary
Operating Budget Detail
Authorized Positions (Full-Time Equivalents)
PAGE 69 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed

FIRE DEPARTMENT
FY 2022-23
GL # Services & Supplies
103-34-4110-0000 Shared Command 180,143 148,774 178,000 173,000 178,000 103-34-4150-0000 Other Contract Services 179,967 189,074 194,200 196,588 205,900 103-34-4150-0500 Other Contract Services-IT 17,286 16,690 17,550 18,133 18,250 103-34-4204-0000 Books & Periodicals 354 338 400 387 400 103-34-4206-0000 Building Repair & Maintenance 15,950 11,306 19,400 18,363 19,400 103-34-4308-0000 Equipment Rental - - 400 400 400
103-34-4316-0000 Equipment Repair & Maintenance 16,325 15,136 15,000 15,254 16,200 103-34-4376-0000 Materials & Supplies 48,251 58,942 60,500 70,823 69,950 281-34-4376-0000 Materials & Supplies - 18,346 - - -
103-34-4396-0000 Memberships & Dues 3,722 3,876 3,880 5,001 4,360 103-34-4398-0000 Mileage - 128 100 153 100
103-34-4399-0000 Non-capitalized Equipment 7,678 13,367 12,300 12,192 12,300 281-34-4399-0000 Non-capitalized Equipment 10,479 1,086 - - - 103-34-4401-0000 Outside Services 3,080 8,785 3,000 7,320 3,000 103-34-4420-0000 Printing 95 549 450 480 500
103-34-4436-0000 Recruitment 42,491 33,882 16,600 18,117 16,600 103-34-4452-0000 Small Tools 284 492 500 500 500
103-34-4460-0003 Special Exp.Strike Team FEMP 2,931 9,926 12,000 962 12,000 103-34-4468-0000 Staff Development 8,512 10,852 14,130 8,054 14,100 103-34-4480-0000 Travel & Meetings 398 2,146 5,600 3,371 5,600 103-34-4492-0003 Uniforms-PERSable 7,064 2,251 7,400 7,400 7,400 103-34-4492-0004 Uniforms-Safety 19,585 15,667 23,000 22,036 23,000 103-34-4500-4950 Utilities-Natural Gas 2,522 3,971 4,100 6,488 7,000 103-34-4500-9025 Utilities-Telecommunications 29,742 21,996 21,560 23,641 23,750 PAGE 70 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed

FIRE DEPARTMENT
FY 2022-23
103-34-4508-0000 Vehicle Repair & Maintenance 74,495 87,320 72,600 76,890 73,000 103-34-4950-0001 Equipment Cost Allocation 142,693 - - - - Total Services & Supplies $ 814,047 $ 674,900 $ 682,670 $ 685,553 $ 711,710 Total Operating Expenditures $ 6,346,176 $ 6,509,039 $ 6,596,695 $ 6,848,378 $ 6,969,313 PAGE 71 of 101
TO: M. D. Rueda, Acting City Manager
FROM: Mark Dondanville, Division Chief
Jennifer McGee, Management Analyst
DATE: April 28, 2023
SUBJECT: BUDGET SUBMISSION FOR FY 2023-24

EMERGENCY MANAGEMENT
YEAR-END SUMMARY (FY 2022-23 BUDGET VS ESTIMATED)
The Department is anticipated to end the fiscal year with a savings of $34,629 or -47.0% below the current budget. The primary reasons are listed below:
• Personnel budget savings is anticipated due to salary savings in part-time expense in COVID-19 due to the termination of the local emergency concerning the COVID-19 virus on February 24, 2023.
• Services and Supplies budget savings is primarily due to savings of $7,500 in Other Contract Services (cost center 101-36-4150-0000). Funds were budgeted to hire a contractor to update the City’s Emergency Operations Plan; however, the update was ultimately able to be completed by City personnel. Additional savings are also anticipated in Materials & Supplies (cost center 101- 36-4376-0000) and Non-Capitalized Equipment (cost center 101-36-4399-0000). Due to construction at the San Marino Center, the department is unable to access the emergency supply cache to inventory and replace emergency supplies.

FY 2022-23 FY 2022-23
Bud. Vs
Est.

Bud. Vs
Est.

Description Budget Estimated Diff $$ Diff %%
Personnel $ 19,127 $ 929 $ (18,198) -95.1%
Services & Supplies 54,500 38,069 (16,431) -30.1%
Total: $ 73,627 $ 38,998 $ (34,629) -47.0%
PAGE 72 of 101
2 FY 2023-24 PROPOSED BUDGET
Personnel
No personnel costs are anticipated in FY 2023-24.

Services & Supplies
Services & Supplies proposed budget for FY 2023-24 is $87,390, which represents a $32,890 or 60.3% increase from the current budget. The primary reasons for the increase are due to the following:
• An increase of $30,500 (Other Contract Services) to cost center # 101-36-4150-0000 to hire a contract consultant to update the City of San Marino’s Local Hazard Mitigation Plan (LHMP).

FEMA requires that local municipalities update their LHMP every five years. • An increase of $1,800 (Utilities-Telecommunications) to cost center # 101-36-4500-9025 for the addition of two satellite phones. One phone is a new line for the Police Chief. The second phone is an existing line for the EOC that was previously paid for with funds from Los Angeles County Disaster Management Area C.

ATTACHMENTS
A. Department Narrative (Purpose, Description, FY 2022-23 Accomplishments, FY 2023-24 Objectives, Operational Dashboard)
B. Department Tie-Out Sheets
FY 2022-23 FY 2023-24
YOY
Budget
YOY
Budget
Description Budget Proposed Diff $$ Diff %%
Personnel $ 19,127 $ - $ (19,127) -100.0%
Services & Supplies 54,500 87,390 32,890 60.3%
Total: $ 73,627 $ 87,390 $ 13,763 18.7%
PAGE 73 of 101

EMERGENCY MANAGEMENT

DEPARTMENT PURPOSE
The Emergency Management Program develops and maintains the City’s emergency management program and disaster plans to respond to and coordinate the resources necessary to cope with local emergencies affecting San Marino. Emergency preparedness is a key component of the community’s readiness for a major emergency.

DEPARTMENT DESCRIPTION
The Department is responsible for training and educating the City Council members, City staff, businesses and residents to be self-sufficient in the event of a major disaster. Department responsibilities include:
• Ensure City Council members and key staff participate in at least one disaster exercise each year to test the City’s and County’s ability to manage and respond to a large-scale event. The City’s Emergency Operations Center (EOC) also participates in periodic communications exercises intended to test the capabilities of the County’s emergency management information systems. • Coordinate Disaster Preparedness and Emergency Medical Services training for employees and residents.
• Maintain the City’s Emergency Operations Center.
• Maintain the City’s Emergency Operations Plan, and the Local Hazard Mitigation Plan. • Maintain the City’s disaster supplies.
• Maintain the City’s emergency notification systems, which includes the San Marino Community Alert Message System (SMCAMS) to notify residents and businesses about urgent information related to the safety of our community. Emergency information can be sent to a telephone or email address. The Emergency Management program also maintains the Wireless Emergency Alerts (WEA) system, which has the ability to send emergency alerts directly to mobile devices in the event of an emergency.

FISCAL YEAR 2022-23 ACCOMPLISHMENTS
• Completed revision of the Emergency Operations Plan and submitted for approval by the City Council.
• Conducted monthly emergency operations workshops with the City’s executive staff. • Received and installed the updated GIS map of the City in the EOC. • Activated the EOC to a Level III in response to the COVID-19 emergency and the extreme heat event.

FISCAL YEAR 2023-24 OBJECTIVES
• Procure a consultant to assist with the update of the City’s Local Hazard Mitigation Plan and submit the plan for approval by FEMA and the San Marino City Council. • Inventory the City’s Disaster Cache to meet Red Cross supply recommendations.

PAGE 74 of 101
• Work with Red Cross to review and prepare the new San Marino Center to be used as an evacuation center.
• Conduct an active shooter training exercise for all City personnel. • Host an active shooter workshop with houses of worship within the City.

OPERATIONAL DASHBOARD
FY 2021-22 FY 2022-23
Description Actual
Year to Date
(as of March
2023)
Estimate
for the Year
EOC Activations 1 2 2
PAGE 75 of 101
FY 2020-21 FY 2021-22 FY 2023-24
Actual Actual Budget Estimated Proposed
Expenditures by Type:

Personnel 90,228 52,231 19,127 929 -
Services & Supplies 42,035 45,802 54,500 38,069 87,390
Total by Type $ 132,263 $ 98,033 $ 73,627 $ 38,998 $ 87,390 Expenditures by Fund:
101 General Fund 132,263 98,033 73,627 38,998 87,390
Total by Fund $ 132,263 $ 98,033 $ 73,627 $ 38,998 $ 87,390 GL # Personnel
101-36-4002-0019 PT Salaries-COVID-19 66,510 39,850 12,500 (26) - 101-36-4004-0019 Overtime-COVID-19 20,205 7,763 6,250 991 - 101-36-4006-0000 Medicare 547 640 64 7 -
101-36-4008-6050 Retirement-PARS 152 - 23 - -
101-36-4008-6160 Retirement-PERS 2,788 3,903 283 (47) - 101-36-4010-0000 Cafeteria Benefit 26 75 7 5 -
Total Personnel $ 90,228 $ 52,231 $ 19,127 $ 929 $ -
GL # Services & Supplies
101-36-4150-0000 Other Contract Services - - 7,500 - 38,000 101-36-4150-0500 Other Contract Services-IT 5,624 5,928 6,000 6,084 6,100 101-36-4316-0000 Equipment Repair & Maintenance 9,760 11,713 10,900 8,103 10,900 101-36-4376-0000 Materials & Supplies 9,980 13,593 13,000 11,071 13,000 101-36-4396-0000 Memberships & Dues 175 510 300 250 300 101-36-4399-0000 Non-capitalized Equipment 7,664 7,500 4,035 7,500 101-36-4468-0000 Staff Development 7,087 883 3,700 773 3,700 101-36-4500-9025 Utilities-Telecommunications 5,194 5,511 5,600 7,753 7,890 101-36-4950-0001 Equipment Cost Allocation 4,215 - - - - Total Services & Supplies $ 42,035 $ 45,802 $ 54,500 $ 38,069 $ 87,390 Total Operating Expenditures $ 132,263 $ 98,033 $ 73,627 $ 38,998 $ 87,390 FY 2022-23
Operating Budget Summary
Operating Budget Detail

EMERGENCY MANAGEMENT
PAGE 76 of 101
FY 2023-24 Proposed Revenue Budget
The proposed revenue budget for FY 2023-24 is $39,567,214, which represents a $2.0M or 5.3% increase from the current budget.

The largest revenue increase is reflected in the General Fund Group, as various revenues are anticipated to reach or exceed pre-pandemic levels from FY 2018-19. The General Fund Group is proposed to be $36.1M, which is a $2M or 5.7% increase from the current fiscal year. The table below provides the breakdown of the General Fund revenues in more detail:

Property Tax revenues are anticipated to grow at 5.5% as property values increased in 2022. Franchise Taxes, Real Property Tax Transfer Taxes, Utility Users Taxes, Building Permits, and Plan Check revenues are expected to be the highest in the City’s history. Revenues that were impacted by COVID, specifically revenues under the Charges for Services category, are expected to recover next fiscal year and hit historic highs. The Library’s passport revenues are expected to reach pre-pandemic levels due to high demand for passport services. Many of the Recreation Division’s revenues such as Day Camp Program fees, Family Life Program Fees, and Contract Class Program fees, are expected to reach pre-pandemic levels as facilities are reopening for the public. Furthermore, anticipated revenues from facility rentals for the San Marino Community Center is also included in the revenue budget for next fiscal General Fund Group
Revenues
FY 2022-23
Amended
FY 2023-24
Proposed
$
Change
%
Change
Ad Valorem Property Taxes $ 19,015,000 $ 20,060,825 $ 1,045,825 5.5% Property Tax In Lieu of VLF 1,924,000 2,016,000 92,000 4.8% Public Safety Parcel Tax 3,422,818 3,528,294 105,476 3.1% Charges for Services 2,059,249 2,333,156 273,907 13.3%
Utility Users Tax 1,867,000 2,222,000 355,000 19.0%
All Other 5,886,700 5,976,087 89,387 1.5%
Total $ 34,174,767 $ 36,136,362 $ 1,961,595 5.7%
PAGE 77 of 101
year. Attachment 9 of the staff report provides information on the proposed revenues for next fiscal year.

FY 2023-24 Proposed Expenditures Budget
The proposed operating expenditure budget for FY 2023-24 is $33,912,627, which represents a $1.7M or 5.2% increase from the current budget.

As the Council is aware, personnel costs make up approximately 69% of the operating budget ($33.9M). The proposed personnel budget of $23,564,664, represents a $1,441,444 or 6.5% increase from the current budget. The personnel budget includes non-discretionary items like CalPERS pension expenses and step increases. It also includes a proposed increase in Full Time Equivalent (FTE) positions of 6.54, which is proposed to cost $713,963. The primary reason for the FTE increase is due to the Priority Initiatives from the Police and Community Services Departments. The table below provides the FTE and budget changes:

Operating Budget
FY 2022-23
Amended
FY 2023-24
Proposed
$
Change
%
Change
Personnel $ 22,123,220 $ 23,564,664 $ 1,441,444 6.5%
Services & Supplies 9,566,240 9,773,075 206,835 2.2%
Debt Service 552,034 574,888 22,854 4.1%
Total $ 32,241,494 $ 33,912,627 $ 1,671,133 5.2%
Position
FTE
Change $ Change
Police Department
Police Officer 2.00 $ 291,778
Management Analyst 1.00 $ 109,241
Records Clerk 0.50 $ 34,231
Subtotal: 3.50 $ 435,250
Community Services Department
Facilities Technician 1.00 $ 133,497
Recreation Specialist 1.27 $ 61,986
Maintenance Assistant 0.69 $ 23,708
Subtotal: 2.96 $ 219,191
Total: 6.46 $ 654,441
PAGE 78 of 101
The remaining increase to the personnel budget is due to increases in parttime hours for the Library. The FTE position titles and cost breakdown are provided on Attachment 10 to the staff report.

The remaining 31% of the operating budget ($10.3M) is devoted to Services & Supplies, with a proposed increase of $206,835 or 2.2% and Debt Service, with a proposed increase of $22,854 or 4.1%. The Pension Obligation Bond Debt Service will mature next fiscal year, making the City debt free (budgetary savings of approximately $550k annually).

While there are some discretionary changes that the City Council may review, it should be noted that many of these expenses are contractually obligated, with built-in Consumer Price Index (CPI) increases. Per the request from City Council in the past, staff has attached to the staff report the line item detail on Other Contract Services (Attachment 11). The budget includes inflationary factors of 3%-10% in increased costs spread across various utilities, materials & supplies and equipment, related to the cost of doing business.

The table below provides the FY 2023-24 Proposed Budget by Department:

Operating Budget
FY 2022-23
Amended
FY 2023-24
Proposed
$
Change
%
Change
City Council $ 29,865 $ 31,025 $ 1,160 3.9%
City Attorney 450,000 430,000 (20,000) -4.4%
City Manager's Office 1,051,024 975,000 (76,024) -7.2%
El Molino Viejo * 60,000 60,000 - 0.0%
Finance 981,314 938,891 (42,423) -4.3%
Non-Departmental 2,196,767 2,214,034 17,267 0.8%
Human Resources 1,616,345 1,672,274 55,929 3.5%
Community Development 3,180,707 3,115,797 (64,910) -2.0% Police 8,492,038 9,342,612 850,574 10.0%
Fire 6,670,322 7,056,703 386,381 5.8%
Parks & Public Works 3,840,920 3,949,206 108,286 2.8%
Community Services 3,672,192 4,127,085 454,893 12.4%
Total $ 32,241,494 $ 33,912,627 $ 1,671,133 5.2%
PAGE 79 of 101
2020-21 2021-22 2023-24
Actual Actual Budget Estimated Proposed
General Fund Group (Unrestricted)
General Fund $ 25,089,039 $ 25,731,326 $ 26,972,766 $ 27,849,661 $ 29,384,411 Public Safety Fund 4,423,396 4,693,458 4,420,918 4,639,179 4,627,794 Fourth of July Fund 26,909 40,507 61,715 64,000 58,160
San Marino Center Fund 85 - - - -
Donations Fund 104,506 110,857 102,009 117,093 92,250
American Rescue Plan Fund - 376,253 2,617,359 750,000 1,973,747 Total General Fund $ 29,643,935 $ 30,952,401 $ 34,174,767 $ 33,419,933 $ 36,136,362 Special Revenue Funds (Restricted)
Gas Tax Fund $ 557,104 $ 557,949 $ 684,876 $ 600,401 $ 672,921 Community Development Block Grant Fund (CDBG) 12,357 15,420 3,056 3,092 9,131 Los Angeles County Park Bond Fund 9,948 - - - -
Proposition A Transit Fund 287,501 276,027 321,207 404,592 356,741 Drought Fund 204 (158) 700 - 200
Air Quality Management District Fund (AQMD) 18,388 16,321 19,900 18,101 19,050 MTA - STPL Public Works Grant Fund 1,773 (1,380) 1,000 8,000 500 TDA Article 3 Transportation Fund 9,586 9,024 12,210 19,007 19,100 Proposition C Transit Fund 242,121 227,437 267,285 347,215 296,833 Public Education Government Fund (PEG) 30,352 28,168 30,700 45,383 31,800 Asset Forfeiture Fund 334 (260) 100 2,464 200
Used Oil Grant Fund 92 (121) 100 788 100
OTS Grant Fund - 22,445 66,563 66,563 -
State Recycling Grant Fund 1,269 (988) 91,500 9,357 91,500 COPS Grant Fund 159,914 161,397 192,800 245,554 205,000 Homeland Security Grant 71,464 51,738 - - -
LA County Measure R Fund 174,633 168,165 198,714 220,087 557,375 Measure W Clean Water Fund - - 707,922 714,034 235,000
LA County Measure M Fund 200,588 194,767 223,942 275,597 254,758 Total Special Revenue Funds $ 1,777,628 $ 1,725,951 $ 2,822,575 $ 2,980,235 $ 2,750,209 Capital Projects Fund $ 31,265 $ (59,803) $ 25,000 $ 25,000 $ 50,000 Debt Service Fund $ 44 $ 150 $ - $ - $ -
Proprietary Funds (Internal Service)
Capitalized Equipment Fund $ 497,480 $ 525,157 $ 540,647 $ 540,647 $ 630,643 Total Revenue by Fund and Fiscal Year $ 31,950,352 $ 33,143,856 $ 37,562,989 $ 36,965,814 $ 39,567,214 2022-23
City of San Marino
FY 2023-24 Proposed Budget
Summary Schedule of Revenues by Fund
PAGE 80 of 101
2020-21 2021-22 2023-24
Description Actual Actual Budget Estimated Proposed
General Fund Group
General Fund
Taxes
101-00-3001-0000 Secured & Unsecured Property Tax $ 17,378,503 $ 17,945,192 $ 19,015,000 $ 19,015,000 $ 20,060,825 101-00-3030-0000 Sales & Use Taxes 357,873 526,987 450,000 476,535 485,000 101-00-3040-0000 Franchise Taxes 638,415 625,255 526,000 646,384 659,000 101-00-3042-0000 Real Property Transfer Taxes 241,774 320,407 220,000 188,447 190,000 101-00-3044-0777 Utility Users Taxes - Cingular 26,161 25,146 25,000 24,094 24,000 101-00-3044-1650 Utility Users Taxes - Edison 695,985 724,789 722,000 909,892 960,000 101-00-3044-4510 Utility Users Taxes - Metro Water 537,128 530,384 519,000 501,601 502,000 101-00-3044-4620 Utility Users Taxes - Miscellaneous 86,741 116,162 115,000 80,632 81,000 101-00-3044-7260 Utility Users Taxes - AT&T 72,621 58,238 60,000 55,391 60,000 101-00-3044-8470 Utility Users Taxes - So. Cal. Gas 242,422 275,919 287,000 398,719 410,000 101-00-3044-9022 Utility Users Taxes - T-Mobile 10,631 11,327 11,000 12,903 13,000 101-00-3044-9240 Utility Users Taxes - Time Warner 113,029 113,172 110,000 145,934 150,000 101-00-3044-9355 Utility Users Taxes - Verizon 19,191 18,363 18,000 21,109 22,000 101-00-3046-0000 Business License Tax 411,005 406,759 423,000 423,000 431,000 $ 20,831,479 $ 21,698,100 $ 22,501,000 $ 22,899,641 $ 24,047,825 Licenses & Permits
101-00-3103-0000 Bicycle Licenses $ 4 $ 4 $ - $ - $ -
101-00-3153-0000 Film Permits 23,561 38,707 34,000 39,000 39,000 101-14-3106-0000 Tree Permits 28,380 44,880 45,000 44,183 44,000 101-14-3151-0000 Building Permits 517,642 571,355 543,000 551,690 552,000 101-48-3152-0000 Street & Curb Permits 190,598 149,585 161,000 118,017 118,000 $ 760,185 $ 804,531 $ 783,000 $ 752,890 $ 753,000
Charges for Services
101-00-3304-0000 Environmental Fees $ 132,728 $ 132,640 $ 133,000 $ 132,484 $ 132,000 101-00-3321-0000 Check Reissuance Fee - - - 50 -
101-00-3309-0000 Online Convenience Fee - 332 300 176 200 101-07-3346-0000 Sales of Maps & Pub.s - Admin 439 395 - 254 - 101-14-3306-0000 General Plan Fee 15,478 21,294 43,000 33,021 43,000 101-14-3307-0000 Technology Enhancement Fee - 3,967 43,000 19,971 25,000 101-14-3308-0000 Plan Check Fees 237,396 297,309 322,000 301,216 301,000 101-14-3309-0000 Business License Application Fee - 51,778 35,000 61,173 50,000 101-14-3312-0000 Zoning Fees 83,377 85,970 77,000 68,233 72,000 101-14-3346-0000 Sales of Maps & Pub.s-P&B 480 46 - - - 101-68-3340-0001 Contract Class Nonresident Fee 8,886 13,398 7,000 7,000 18,557 101-60-3342-0000 Class Refund Fee 1,378 3,164 600 2,300 4,200 101-60-3502-0000 Recreation Administrative Fees 9,387 9,741 8,000 7,800 8,250 101-61-3336-0000 Aquatics Program Fees - 30,573 36,187 36,000 38,785 101-61-3340-0000 Aquatics Nonresident Fees - 253 2,875 1,000 2,157 101-68-3340-0000 Aquatics Nonresident Fees 158 456 - - - 101-62-3336-0001 Day Camp Program Fees 100,720 153,923 123,648 123,000 156,705 101-62-3336-0002 Family Life Program Fees 71,133 193,435 206,164 206,000 213,166 101-62-3340-0001 Daycamp Nonresident Fees 9,520 10,259 11,309 11,300 19,183 101-62-3340-0002 Family Life Nonresident Fees 7,000 15,946 19,380 19,300 26,106 101-68-3336-0001 Contract Class Program Fees 137,653 198,454 102,382 175,000 213,402 101-64-3336-0001 Bridge Program Fees 25 - - - -
101-64-3336-0002 Jr. Titans Fees 300 - - - -
101-66-3336-0000 Special Events Program Fees 1,335 10,382 26,299 27,004 - 101-66-3336-0001 Easter Program Fees - 7,717 4,800 6,000 3,188 101-66-3336-0002 Track Meet Program Fees 6 3,786 6,800 6,800 6,800 101-66-3336-0004 Trunk or Treat Program Fees - - - - 12,250 101-66-3336-0005 Lacy Park Camp Out Program Fees - - - - 5,000 101-66-3340-0000 Special Events Nonresident Fees 479 84 - - - 101-66-3340-0001 Easter Program Nonresident Fees - - - - 4,688 101-66-3340-0004 Trunk or Treat Nonresident Fees - - - - 7,250 City of San Marino
FY 2023-24 Proposed Budget
Detail Schedule of Revenues by Fund
2022-23
PAGE 81 of 101
2020-21 2021-22 2023-24
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2023-24 Proposed Budget
Detail Schedule of Revenues by Fund
2022-23
101-66-3340-0005 Lacy Park Camp Out Nonresident Fees - - - - 5,750 101-64-3336-0000 Senior Program Fees 164 7,092 15,840 17,000 33,614 101-64-3340-0000 Senior Program Nonresident Fees - - - - 2,195 101-62-3336-0003 Education Enrichment Program Fees 1,662 1,733 - - - 101-90-3344-6055 Passport Fees 75,864 223,674 190,000 181,410 180,000 101-90-3346-0000 Library Copies 32 2,414 2,400 2,100 2,400 101-91-3344-3963 Lost Materials Fees 512 2,266 2,500 2,350 2,500 101-91-3502-1496 DVD Rentals 140 306 250 200 -
101-93-3344-1200 Damaged Materials Fees 163 598 500 500 500 101-94-3344-0000 Overdue Materials Fees 1,081 9,630 10,000 11,600 11,500 101-94-3344-3000 Hold Fees 19 739 800 500 -
101-94-3344-7037 Replacement Library Card Fees 46 495 500 360 350 $ 897,561 $ 1,494,249 $ 1,431,534 $ 1,461,100 $ 1,601,696 Intergovernmental
101-00-3202-9350 State Vehicle License Fees $ 9,643 $ 15,188 $ 10,300 $ 12,865 $ 12,500 101-00-3204-0000 VLF In-Lieu Tax 1,797,344 1,844,953 1,924,000 1,938,023 2,016,000 101-08-3702-0000 COVID-19 Reimbursements 181,875 10,000 - - - 245-00-3201-0000 American Rescue Plan Funds - 376,253 2,617,359 750,000 1,973,747 101-90-3202-0000 Cenic Rebates 14,141 14,594 14,600 10,577 10,560 $ 2,003,003 $ 2,260,988 $ 4,566,259 $ 2,711,465 $ 4,012,807 Fines & Forfeitures
101-00-3348-0000 Damage to City Property Fees $ - $ 13,084 $ 5,000 $ 500 $ 5,000 101-00-3410-0000 Fines & Fees 308 949 500 - 500
101-14-3410-0000 Business License NOVs 23,690 6,399 6,500 8,825 6,500 101-14-3410-9245 Tree Fines 169,920 (25,340) 5,000 (7,585) 2,000 $ 193,918 $ (4,908) $ 17,000 $ 1,740 $ 14,000
Use of Money & Property
101-00-3501-0000 Interest Income $ 181,692 $ (497,762) $ 100,000 $ 544,985 $ 430,000 101-00-3550-0000 Sale of Property 6,573 28,138 5,000 11,500 5,000 101-40-3502-0000 Rental Fees-Public Works - 2,160 100 - 100 101-70-3502-0003 Rents & Concessions-Park Admissions 187,642 188,125 105,852 116,000 116,000 101-70-3502-0002 Lacy Park Rentals - - 52,780 75,000 94,730 101-70-3502-0000 Rents & Concessions-Stoneman 342 - - - - 101-70-3502-0001 Rents & Concessions-San Marino Center 1,800 750 - - 270,000 101-90-3502-0000 Library Rental Fees 85 3,165 2,500 2,500 2,500 $ 378,134 $ (275,424) $ 266,232 $ 749,985 $ 918,330
Miscellaneous Revenue
101-00-3701-0000 Miscellaneous Revenue $ 12,644 $ 15,584 $ 15,000 $ 13,982 $ 10,000 101-00-3702-0000 City Reimbursements 34 114,711 100 8,627 500 101-00-3703-0000 Gain/Loss on Disposal of Asset - - - - - 101-00-3800-0000 Operating Transfers In - - - - -
101-40-3348-0000 Damage to City Property Reimbs 11,272 - 10,000 - - 101-60-3701-0000 Miscellaneous Revenue-Rec 408 (722) - - - 101-90-3701-0000 Miscellaneous Revenue-Library 401 470 - 231 - $ 24,759 $ 130,043 $ 25,100 $ 22,840 $ 10,500
General Fund Totals $ 25,089,039 $ 26,107,579 $ 29,590,125 $ 28,599,661 $ 31,358,158 Public Safety Fund
Taxes
103-00-3005-0000 Public Safety Property Taxes $ 3,426,827 $ 3,421,901 $ 3,422,818 $ 3,422,818 $ 3,528,294 103-00-3006-0000 Public Safety Augmentation Fd 174,810 199,817 208,400 211,754 218,100 $ 3,601,637 $ 3,621,718 $ 3,631,218 $ 3,634,572 $ 3,746,394 PAGE 82 of 101
2020-21 2021-22 2023-24
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2023-24 Proposed Budget
Detail Schedule of Revenues by Fund
2022-23
Charges for Services
103-30-3201-0000 Animal Control Services $ 7,854 $ - $ - $ - $ - 103-30-3316-0000 Special Police Services 89,241 5,261 7,500 7,236 7,200 103-30-3317-0000 Citation Sign off Fee 75 105 100 132 100 103-30-3318-0000 Clearance Letter Fees 730 450 400 760 800 103-30-3319-0000 Report Copies 3,732 6,710 7,000 4,593 4,600 103-30-3321-0000 Burglary Alarm Permits 1,380 1,540 1,600 1,471 1,500 103-30-3324-0000 House Watch Fees 8,630 12,125 14,000 24,443 24,900 103-30-3325-0000 Vehicle Impound Release Fees 6,870 5,220 4,500 6,311 6,300 103-30-3331-3550 Live Scan Fees (1,660) 3,659 2,400 5,573 5,600 103-30-3331-9241 Tow Fees 9,200 5,500 4,000 8,668 8,700 103-34-3315-0000 Shared Fire Command Revenue - - - 25,599 - 103-34-3316-0000 Outside Services 3,813 4,130 2,500 9,713 9,700 103-34-3330-0000 Fire Fees 630 2,385 2,000 3,887 3,900
103-34-3332-0000 Paramedic Service Fees 492,376 574,598 520,000 639,975 600,000 $ 622,871 $ 621,683 $ 566,000 $ 738,360 $ 673,300
Intergovernmental
103-30-3202-6600 POST Reimbursement $ 6,300 $ 27,911 $ 8,000 $ 812 $ 4,000 103-34-3202-2725 GEMT Reimbursement - - 25,000 46,923 5,000 $ 6,300 $ 27,911 $ 33,000 $ 47,735 $ 9,000
Fines & Fees
103-30-3400-0000 Parking Citations $ 238 $ 11,484 $ 15,000 $ 23,434 $ 23,400 103-30-3401-0000 Vehicle Code Fines 41,076 48,505 60,000 50,337 50,300 $ 41,314 $ 59,989 $ 75,000 $ 73,771 $ 73,700
Use of Money & Property
103-00-3501-0000 Interest Income $ - $ 618 $ - $ - $ -
$ - $ 618 $ - $ - $ -
Miscellaneous Revenue
103-30-3701-0000 Police Misc. Revenue $ 918 $ 1,265 $ - $ 27,414 $ - 103-30-3703-0000 Uninhabited Property Registration 1,250 700 700 391 400 103-34-3328-0000 Strike Team Reimbursements 149,106 359,574 115,000 116,937 125,000 $ 151,274 $ 361,539 $ 115,700 $ 144,741 $ 125,400
Public Safety Fund Totals $ 4,423,396 $ 4,693,458 $ 4,420,918 $ 4,639,179 $ 4,627,794 Fourth of July Fund
104-00-3336-0000 Admission Fees $ 26,910 $ 40,508 $ 61,715 $ 64,000 $ 38,820 104-00-3340-0000 Admission Fees-Nonresident - - - - 19,340 104-00-3501-0000 Interest Income (1) (1) - - -
Fourth of July Fund Total $ 26,909 $ 40,507 $ 61,715 $ 64,000 $ 58,160 San Marino Center Fund
105-82-3502-0000 Rents & Concessions $ 85 $ - $ - $ - $ - San Marino Center Fund Total $ 85 $ - $ - $ - $ -
PAGE 83 of 101
2020-21 2021-22 2023-24
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2023-24 Proposed Budget
Detail Schedule of Revenues by Fund
2022-23
Donations Fund
281-00-3501-0000 Interest Income $ 1,901 $ (833) $ - $ 10,000 $ 1,000 281-30-3601-0000 Police Donations Received 15,500 23,511 - 3,644 - 281-34-3601-0000 Fire Donations Received 13,500 13,950 - 397 - 281-50-3601-0000 Lacy Park Donations 5,593 7,618 8,245 10,141 - 281-50-3601-7150 Rose Arbor Donation 50,000 50,000 50,000 50,000 50,000 281-60-3601-0000 Recreation Donations Received 100 - - 161 - 281-66-3601-0006 Memorial Day Donations - 500 250 250 250 281-66-3601-0002 Track Meet Donations - 2,000 2,000 2,000 2,000 281-66-3601-2570 4th of July Donations - 1,345 - - -
281-90-3601-0000 Library Donations Received - 94 - 43 - 281-90-3601-1120 Donations-Crain Art Gallery - 2,020 1,000 1,500 1,500 281-90-3601-9506 Library Wish List Donations - - 2,000 - - 281-91-3601-0000 Adult Materials Donations-Other 2,060 1,670 2,500 1,458 - 281-91-3601-0776 Adult Chinese Language Materia 4,520 1,000 10,000 2,500 2,500 281-91-3601-2575 Adult Materials Donations-Friends - - - 10,000 10,000 281-92-3601-0000 Children's Mats. Donations 6,332 7,982 6,014 5,000 5,000 281-92-3601-2575 Children's Mats. Donations-Friends 5,000 - 20,000 20,000 20,000 Donations Fund Total $ 104,506 $ 110,857 $ 102,009 $ 117,093 $ 92,250 General Fund Group Totals $ 29,643,935 $ 30,952,401 $ 34,174,767 $ 33,419,933 $ 36,136,362 Special Revenue Funds
Gas Tax Fund
202-00-3501-0000 Interest Income $ 4,041 $ (16,141) $ - $ 3,329 $ 2,500 202-48-3038-7585 RMRA - SB 1 Section 2032 262,390 261,694 299,681 272,209 310,264 202-48-3038-7590 Gas Taxes Section 2105 66,979 72,665 84,822 75,732 82,360 202-48-3038-7700 Gas Taxes Section 2106 42,346 46,280 52,007 47,675 51,500 202-48-3038-7810 Gas Taxes Section 2107 90,635 86,829 115,881 90,721 98,925 202-48-3038-7920 Gas Taxes Section 2107.5 3,000 3,000 3,000 3,000 3,000 202-48-3038-7930 Gas Taxes Section 2103 87,713 103,622 129,485 107,735 124,372 $ 557,104 $ 557,949 $ 684,876 $ 600,401 $ 672,921
Community Development Block Grant (CDBG)
204-00-3201-0650 Federal CDBG $ 12,355 $ 15,395 $ 3,056 $ 3,056 $ 9,131 204-00-3501-0000 Interest Income 2 25 - 36 -
$ 12,357 $ 15,420 $ 3,056 $ 3,092 $ 9,131
County Park Proposition A
206-00-3203-3420 Local - LA Co. Pk. Bond $ 9,887 $ - $ - $ - $ - 206-00-3501-0000 Interest Income 61 - - - -
$ 9,948 $ - $ - $ - $ -
Proposition A Transit
207-00-3032-0000 Prop. A Transit Taxes $ 282,052 $ 274,852 $ 316,207 $ 349,060 $ 354,241 207-00-3501-0000 Interest Income 5,449 1,175 5,000 55,532 2,500 $ 287,501 $ 276,027 $ 321,207 $ 404,592 $ 356,741
Drought Fund
209-00-3410-0000 Water Use Fines $ - $ - $ 200 $ - $ 100 209-00-3501-0000 Interest Income 204 (158) 500 - 100
$ 204 $ (158) $ 700 $ - $ 200
Air Quality Management District
212-00-3203-0080 AQMD Grant $ 17,464 $ 16,433 $ 18,300 $ 15,101 $ 18,750 212-00-3501-0000 Interest 924 (112) 1,600 3,000 300
$ 18,388 $ 16,321 $ 19,900 $ 18,101 $ 19,050
PAGE 84 of 101
2020-21 2021-22 2023-24
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2023-24 Proposed Budget
Detail Schedule of Revenues by Fund
2022-23
Surface Transportation Program
213-00-3501-0000 Interest Income $ 1,773 $ (1,380) $ 1,000 $ 8,000 $ 500 $ 1,773 $ (1,380) $ 1,000 $ 8,000 $ 500
Transportation Development Act
214-00-3036-0000 TDA Article 3 Taxes $ 9,600 $ 9,000 $ 12,210 $ 19,000 $ 19,000 214-00-3501-0000 Interest Income (14) 24 - 7 100
$ 9,586 $ 9,024 $ 12,210 $ 19,007 $ 19,100
Proposition C Transit
215-00-3034-0000 Prop. C Transit Taxes $ 233,956 $ 227,983 $ 262,285 $ 289,535 $ 293,833 215-00-3501-0000 Interest Income 8,165 (546) 5,000 57,680 3,000 $ 242,121 $ 227,437 $ 267,285 $ 347,215 $ 296,833
Public Educational Governmental (PEG) Cable Access
216-00-3045-0000 PEG Fees $ 28,361 $ 28,641 $ 29,000 $ 29,801 $ 30,000 216-00-3501-0000 Interest Income 1,991 (473) 1,700 15,582 1,800 $ 30,352 $ 28,168 $ 30,700 $ 45,383 $ 31,800
Asset Forfeiture (Police)
217-00-3501-0000 Interest Income $ 334 $ (260) $ 100 $ 2,464 $ 200 $ 334 $ (260) $ 100 $ 2,464 $ 200
Used Oil Grant
221-00-3501-0000 Interest Income $ 92 $ (121) $ 100 $ 788 $ 100 $ 92 $ (121) $ 100 $ 788 $ 100
OTS Grant
223-00-3701-0000 OTS Grant $ - $ 22,445 $ 66,563 $ 66,563 $ - $ - $ 22,445 $ 66,563 $ 66,563 $ -
California Recycling Grant
226-48-3202-7155 Rubberized Asphalt Grant $ - $ - $ 91,000 $ - $ 91,000 226-00-3501-0000 Interest Income 1,269 (988) 500 9,357 500 $ 1,269 $ (988) $ 91,500 $ 9,357 $ 91,500
Citizens' Option for Public Safety Grant (COPS)
233-00-3501-0000 Interest Income $ 3,187 $ 112 $ 2,800 $ 25,192 $ 5,000 233-30-3202-0000 COPS Allocation 156,727 161,285 190,000 220,362 200,000 $ 159,914 $ 161,397 $ 192,800 $ 245,554 $ 205,000
Homeland Security Grant
240-00-3202-0000 Homeland Security Grant $ 71,455 $ 51,738 $ - $ - $ - 240-00-3501-0000 Interest Income 9 - - -
$ 71,464 $ 51,738 $ - $ - $ -
Measure R -- Transportation Sales Tax
243-00-3501-0000 Interest Income $ (1,047) $ (2,816) $ 2,000 $ 3,000 $ 2,000 243-48-3203-4200 LA County Measure R 175,680 170,981 196,714 217,087 555,375 $ 174,633 $ 168,165 $ 198,714 $ 220,087 $ 557,375
Measure W -- Clean Water Fund
246-00-3203-0000 Measure W Clean Water Fund $ - $ - $ 707,922 $ 702,034 $ 230,000 246-00-3501-0000 Interest Income - - - 12,000 5,000
- - 707,922 714,034 235,000
Measure M -- Traffic Improvement Sales Tax
PAGE 85 of 101
2020-21 2021-22 2023-24
Description Actual Actual Budget Estimated Proposed
City of San Marino
FY 2023-24 Proposed Budget
Detail Schedule of Revenues by Fund
2022-23
247-48-3202-0000 Measure M $ 198,853 $ 193,522 $ 222,942 $ 245,593 $ 249,758 247-00-3501-0000 Interest Income 1,735 1,245 1,000 30,003 5,000 $ 200,588 $ 194,767 $ 223,942 $ 275,597 $ 254,758
Special Revenue Funds Total $ 1,777,628 $ 1,725,951 $ 2,822,575 $ 2,980,235 $ 2,750,209 Capital Projects Fund
394-00-3501-0000 Interest Income $ (68,735) $ (184,803) $ - $ - $ - 394-00-3601-0000 Huntington Library Donation 100,000 100,000 - - 25,000 394-00-3702-0000 Reimbursement - 25,000 25,000 25,000 25,000 Capital Projects Fund Total $ 31,265 $ (59,803) $ 25,000 $ 25,000 $ 50,000 Debt Service Fund
401-00-3501-0000 Interest Income $ 44 $ 150 $ - $ - $ - Debt Service Fund Total $ 44 $ 150 $ - $ - $ -
Proprietary Funds
Capital Equipment Internal Service Fund
591-00-3501-0000 Interest Income $ 1,987 $ 774 $ - $ - $ - 591-00-3703-0000 Gain/(Loss) on Disposal of Asset (8,097) 38,410 - - - 591-00-3850-0000 Equipment Cost Allocation 503,590 485,973 540,647 540,647 630,643 Proprietary Fund Total $ 497,480 $ 525,157 $ 540,647 $ 540,647 $ 630,643 Revenue Detail by Fund and Fiscal Year $ 31,950,352 $ 33,143,856 $ 37,562,989 $ 36,965,814 $ 39,567,214 PAGE 86 of 101
Position
FTE
Change $ Change Notes
Police Department
Police Officer 2.00 $ 291,778 Priority Initiative
Management Analyst 1.00 $ 109,241 Priority Initiative
Records Clerk 0.50 $ 34,231 Priority Initiative
Subtotal: 3.50 $ 435,250
CSD - Administration
Recreation Supervisor - $ 23,429 Reclassification
Facilities Technician 1.00 $ 133,497 Priority Initiative Maintenance Assistant 0.69 $ 23,708 Priority Initiative Maintenance Assistant 0.99 $ 59,894 Moved from Recreation and Library Subtotal: 2.68 $ 240,528
CSD - Recreation
Child Development Specialist 0.12 $ 641 Increased part-time hours Maintenance Assistant (0.89) $ (45,082) Moved to CSD - Administration Recreation Program Leader (0.06) $ (1,535) Decreased part-time hours Recreation Specialist 1.27 $ 61,986 Priority Initiative Park Attendant 0.02 $ 864 Increased part-time hours
Subtotal: 0.46 $ 16,874
CSD - Library
Maintenance Assistant (0.10) $ (7,759) Moved to CSD - Administration Librarian I 0.42 $ 28,836 Increased part-time hours
Librarian II (0.42) $ (15,004) Decreased part-time hours Library Clerk 0.24 $ 19,663 Increased part-time hours
Library Page (0.89) $ (33,649) Decreased part-time hours Library Monitor 0.65 $ 29,224 Increased part-time hours Subtotal: (0.10) $ 21,311
Total: 6.54 $ 713,963
FY 2023-24 FTE Detail
PAGE 87 of 101
Police Department Other Contract Services 103-30-4150-0000 Department Account Name Account Number
FY 2022-23 FY 2022-23 FY 2023-24
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget All City Management Crossing Guard Services 198,477 157,096 208,193 Pasadena Humane Society Animal Control 85,920 85,848 88,498 Pasadena Humane Society Animal Control-Licensing - -
Arcadia P.D. Range-Indoor 7,500 6,000 6,000
San Gabriel Valley Medical / Vital Hospital Blood Draw 2,500 144 1,000 SGVMC/HMH/Vital E.R. Exams (Victim/Suspect) 6,200 12,168 8,000 Glendale Verdugo Lab Lab Services & DNA 8,500 8,100 8,500 Pasadena Forensics CSI 5,000 2,346 5,000
Pasadena & LA County Jail Booking/Housing Fees 7,500 4,071 7,500 Dr. Detail Auto Grooming-P.D. Vehicles 14,500 12,600 14,500 Pasadena P.D. Air Support Helicopter Services 16,277 16,277 16,860 Biometrics 4All Inc. Live Scan Maintenance 1,000 700 1,000 LA Superior Court County Tax-Parking Citations 8,500 10,648 12,000 FY 2023-24 Operating Budget Description and Tie Out
PAGE 88 of 101
Phoenix Parking Citations Processing 9,000 13,851 15,000 Tranfirst Lease of Credit Card Machine 3,000 3,054 3,200 Gas Mask Maintenance/Fitting -
FLOCK 22 License Plate Reader Cameras (Tier 1) 77,500 44,000 44,000 FLOCK 9 License Plate Reader Cameras (Tier 2) 22,500 22,500 FLOCK 9 License Plate Reader Cameras (Tier 3) - - 33,300 Susan Saxe-Clifford CCW Psychological Evaluation - 4,500 4,500 TOTAL $ 451,374 $ 376,903 $ 499,551
PAGE 89 of 101
Comm. Services - Admin. Other Contract Services 101-59-4150-0000 Department Account Name Account Number
FY 2022-23 FY 2022-23 FY 2023-24
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget The Sauce Activity Guide Design 16,800 17,800 17,136
-
-
-
-
-
TOTAL $ 16,800 $ 17,800 $ 17,136
FY 2023-24 Operating Budget Description and Tie Out
PAGE 90 of 101
Recreation - Administration Other Contract Services 101-60-4150-0000 Department Account Name Account Number
FY 2022-23 FY 2022-23 FY 2023-24
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget N/A Credit Card Fees 15,000 17,700 19,200
DS Service of America Filtered Water 964 936 1,008
Canon Financial Services Inc./CopyFree
Technology Inc. Copier Fees 3,000 3,183 -
TOTAL $ 18,964 $ 21,819 $ 20,208
FY 2023-24 Operating Budget Description and Tie Out
PAGE 91 of 101
Recreation - Aquatics Other Contract Services 101-61-4150-0000 Department Account Name Account Number
FY 2022-23 FY 2022-23 FY 2023-24
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget Various Lifeguard Trainer 1,000 1,000 1,000
- -
TOTAL $ 1,000 $ 1,000 $ 1,000
FY 2023-24 Operating Budget Description and Tie Out
PAGE 92 of 101
Recreation - Comm Events & Enrich. Other Contract Services 101-66-4150-0000 Department Account Name Account Number
FY 2022-23 FY 2022-23 FY 2023-24
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget Various Trunk or Treat 2,658 54,720 4,350
Various Summer Concerts 15,883 - 16,450
Various Campout at Lacy Contractor Services 3,088 - 6,480 Various Egg Hunt Contract Services 1,133 - 3,708
Various Memorial Day Contract Services 2,000 - 2,075
Various Military Banners 500 - 500
Various Track Meet Contract Services 2,458 - 2,500
Varios Veteran Banners for Memorial Day 2,000 2,000
Various Home for the Holidays 25,000 30,950
Various Dance and Variety Parties - 11,432
Various Battle of the Bands 450
TOTAL $ 54,720 $ 54,720 $ 80,895
FY 2023-24 Operating Budget Description and Tie Out
PAGE 93 of 101
Recreation - Contract Activities Other Contract Services 101-68-4150-0000 Department Account Name Account Number
FY 2022-23 FY 2022-23 FY 2023-24
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget Various Bridge Table Fees - - -
Various Bridge Managers - - -
Various Supplies - - -
Various Piano Tuning 232 232 250
USA Pools Aquatics - - -
TOTAL $ 232 $ 232 $ 250
FY 2023-24 Operating Budget Description and Tie Out
PAGE 94 of 101
Recreation - Facilities & Rentals Other Contract Services 101-70-4150-0000 Department Account Name Account Number
FY 2022-23 FY 2022-23 FY 2023-24
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget Lacy Park Rental Insurance 4,250 4,080 4,250
TOTAL $ 4,250 $ 4,080 $ 4,250
FY 2023-24 Operating Budget Description and Tie Out
PAGE 95 of 101
Library - Administration Other Contract Services 101-90-4150-0000 Department Account Name Account Number
FY 2022-23 FY 2022-23 FY 2023-24
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget Bridgeall Libraries Limited Collection HQ 5,062 5,062 - East West Bank Credit Card Fees 4,000 4,728 4,823
Advance Pure Water Solutions Water Filtration 550 526 536 Nest Lab Security Camera 400 - -
Misc. Costs Miscellaneous Costs 400 - -
TOTAL $ 10,412 $ 10,316 $ 5,359
FY 2023-24 Operating Budget Description and Tie Out
PAGE 96 of 101
Library - Adult Services Other Contract Services 101-91-4150-0000 Department Account Name Account Number
FY 2022-23 FY 2022-23 FY 2023-24
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget Edison Samuel, Paul Stein, etc. Adult Lecturers / Performers 1,500 1,500 2,000 TOTAL $ 1,500 $ 1,500 $ 2,000
FY 2023-24 Operating Budget Description and Tie Out
PAGE 97 of 101
Library - Children's Services Other Contract Services 101-92-4150-0000 Department Account Name Account Number
FY 2022-23 FY 2022-23 FY 2023-24
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget Various Children's Performers 1,000 1,100 1,000
TOTAL $ 1,000 $ 1,100 $ 1,000
FY 2021-22 Operating Budget Description and Tie Out
PAGE 98 of 101
Comm. Services - Processing Other Contract Services 101-93-4150-0000 Department Account Name Account Number
FY 2022-23 FY 2022-23 FY 2023-24
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget World Archives Microfilm: SM Tribune 493 1,080 360
Brodart / Ingram Pre-Processed Books 5,280 2,000 5,280
Ted Qui Chinese Cataloging: Translation Services 7,000 - - Bookswindow Chinese Cataloging & Records: Tsai Fong 2,000 2,000 2,000 TOTAL $ 14,773 $ 5,080 $ 7,640
FY 2023-24 Operating Budget Description and Tie Out
PAGE 99 of 101
Fire Other Contract Services 103-34-4150-0000
Department Account Name Account Number
FY 2022-23 FY 2022-23 FY 2023-24
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget City of Alhambra Alhambra Training Facility 4,500 4,415 4,500 EMS QI Partners, LLC Nurse Educator 29,000 25,690 29,000 ICI System Network Interagency Communications interoperability System - - 11,500 Santa Ana College Santa Ana Fitness 2,900 2,735 2,800
City of Glendale Verdugo Fire Communications 93,200 88,668 90,000 Wittman Enterprises, LLC EMS Billing 33,000 38,140 38,000 Stericycle Hazardous Waste Disposal 600 593 600
American Capital Collection Agency 500 500 500
Towel Service 6,700 2,379 -
Department of Health Care Servs GEMT Quality Assurance Fee 20,000 29,555 25,000 Westnet Alerting System Maintenance 3,800 3,914 4,000
TOTAL $ 194,200 $ 196,588 $ 205,900
Ameripride
FY 2023-24 Operating Budget Description and Tie Out
PAGE 100 of 101
Emergency Management Other Contract Services 101-36-4150-0000 Department Account Name Account Number
FY 2022-23 FY 2022-23 FY 2023-24
Vendor (or Potential Vendor) Activity Description Revised Budget Estimated Actuals Proposed Budget N/A EOC Plan Maintenance and Renovation 7,500 - 38,000
-
TOTAL $ 7,500 $ - $ 38,000
FY 2023-24 Operating Budget Description and Tie Out
PAGE 101 of 101