Agenda packet — San Marino City Council, May 10, 2023 (part 1 of 2)

CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
Mario Rueda, Acting City Manager
www.CityofSanMarino.org
(626) 3000700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, MAY 10, 2023 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 3000705 prior to the meeting for assistance.

The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.

How to view or listen to the meeting from home:

1. Via Computer for Video Streaming:

Website: https://us02web.zoom.us/j/83316497270
Meeting ID: 833 1649 7270

2. Via Phone for Audio Only:

Phone Number: (669) 9009128
Meeting ID: 833 1649 7270
How to offer public comment from home:

1. Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment.

Lengthy public comment may be summarized in the interest of time, and previously distributed public comment will be noted. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.

PAGE 1 of 375
Meeting ID: 833 1649 7270

2. Via Phone for Audio Only:

Phone Number: (669) 9009128
Meeting ID: 833 1649 7270
How to offer public comment from home:

1. Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment.

2. Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the inperson comments.

CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.

MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.

PRESENTATION

1. PRESENTATION OF PROCLAMATION FOR ASIAN AMERICAN,
NATIVE HAWAIIAN, AND PACIFIC ISLANDER HERITAGE MONTH
PAGE 2 of 375
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.

PRESENTATION

1. PRESENTATION OF PROCLAMATION FOR ASIAN AMERICAN,
NATIVE HAWAIIAN, AND PACIFIC ISLANDER HERITAGE MONTH

2. PRESENTATION OF PROCLAMATION FOR NATIONAL POLICE WEEK NEW BUSINESS

3. APPOINTMENT OF MEMBERS TO CITY OF SAN MARINO ADVISORY BODIES
Recommendation: The Council Liaisons for the Design Review Committee recommend the Council appointment of two (2) regular members and one (1) alternate member to serve twoyear terms, each commencing on June 1, 2023, and one (1) alternate member to complete the term ending May 31, 2024 (commencing immediately) to the Design Review Committee. The Council Liaisons for the Library Board of Trustees recommend the Council appointment of one (1) regular member and two (2) alternate members to serve threeyear terms each commencing on June 1, 2023. If Council concurs, the appropriate motions would be: “I move to appoint Christa Lakon and Rick Chou as regular members and Suzanne Torgeson as an alternate member of the Design Review Committee to serve terms ending May 31, 2025, and to appoint Kimberlee Misek as an alternate member of the Design Review Committee to complete the term ending May 31, 2024” and “I move to appoint Steve Domier as a regular member, and Vivi Wahl and Sandy (Chiao) Wu as alternate members of the Library Board of Trustees to serve terms ending May 31, 2026.”

4. CASH AND INVESTMENT REPORT FOR THE MONTH OF MARCH 2023 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to receive and file the Cash and Investment Report for the Month of March 2023.”

5. ADOPTION OF RESOLUTION NO. R2315, RESCINDING
RESOLUTION NO.'S R2128 AND R2218 TO ELIMINATE THE
MANDATORY VACCINE MANDATE FOR THE UNREPRESENTED
EMPLOYEES AND EMPLOYEES REPRESENTED BY THE SMPOA,
SMFFA, AND MODIFYING THE MOU WITH THE SMCEA
Recommendation: Staff recommends the Council adopt Resolution No. R2315. If Council agrees with staff’s recommendation, an appropriate motion would be:“I move to adopt Resolution No. R2315, Rescinding Resolution No.'s R2128 and R2218 to Eliminate the Mandatory Vaccine Mandate for the Unrepresented Employees, Employees Represented by the SMPOA and SMFFA, and Modifying the MOU with the SMCEA.”

COMMUNITYCENTERPROJECT
PAGE 3 of 375
Council agrees with staffs recommendation, an appropriate motion would be:I move to adopt Resolution No. R2315, Rescinding Resolution No.'s R2128 and R2218 to Eliminate the Mandatory Vaccine Mandate for the Unrepresented Employees, Employees Represented by the SMPOA and SMFFA, and Modifying the MOU with the SMCEA.”

6. APPROVAL OF AMENDMENTS TO THE AGREEMENTS WITH CRANE
ARCHITECTURAL GROUP, KELLY SUTHERLIN MCLEOD
ARCHITECTURE, AND GRIFFIN STRUCTURES; ADDITIONAL
HAZARDOUS MATERIAL ABATEMENT SERVICES BY VISTA
ENVIRONMENTAL; AND OF A PROFESSIONAL DESIGN SERVICES
AGREEMENT WITH CSI FULLMER FOR THE SAN MARINO
COMMUNITY CENTER PROJECT
Recommendation: Staff recommends that the City Council approve the contract amendments, additional hazardous material abatement services, and award a professional design services agreement to CSI Fullmer. If the Council concurs, an appropriate motion would be: “I move to approve Amendment No. 4 to the professional design services agreement with Crane Architectural Group and increase the compensation amount in the agreement, as modified by Amendments No. 1, 2, and 3, by an additional $15,360; approve Amendment No. 1 to the professional design services agreement with Kelly Sutherlin McLeod Architecture, Inc., increasing the total compensation amount by $21,480; approve amendment No. 1 to the professional services agreement with Griffin Structures increasing the total contract amount by $65,000; authorize the procurement of additional hazardous materials abatement services from Vista Environmental in the amount of $39,672; and award a professional design services agreement in an amount not to exceed $275,000 to CSI Fullmer for the design and procurement of furniture, fixtures, and equipment for the San Marino Center.”
CONSENT CALENDAR

7. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR APRIL 2023
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of April 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to receive and file the Monthly Disbursements Report for the month of April 2023.”

8. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the April 2023 minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve the minutes of the special meeting of April 12, 2023, the regular meeting of April 12, 2023, the special meeting of April 19, 2023, the adjourned regular meeting of April 21, 2023, the special meeting of April 21, 2023, the special meeting of April 26, 2023, and the adjourned regular meeting of April 28, 2023.”

9. APPROVAL OF RESOLUTION NO. R2310, ADOPTING THE CITY OF SAN MARINO 2023 INVESTMENT POLICY
Recommendation: Staff recommends that the City Council approve the City’s Investment Policy for 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to adopt Resolution No. R2310, a Resolution of the City Council of the City of San Marino, California, Adopting the 2023 Investment Policy.”

10. APPROVAL OF RESOLUTION NO. R2314, ADOPTING A LIST OF STREET PROJECTS FOR FISCAL YEAR 202324 FUNDED BY SB1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
Recommendation: Staff recommends the City Council approve Resolution No. R23 14, adopting a list of street projects for fiscal year 202324 funded by SB1. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve Resolution No. R2314 adopting a list of Fiscal Year 202324 projects to be funded by SB1 Road Maintenance and Rehabilitation Account Funds.”

11. APPROVAL OF AGREEMENT AMENDMENT NO. 2 WITH DUDEK FOR PROFESSIONAL DESIGN SERVICES FOR THE LIFT STATION
IMPROVEMENT PROGRAM IN THE AMOUNT OF $47,100 AND
EXTENDING THE TERM THROUGH DECEMBER 31, 2023
Recommendation: Staff recommends the City Council approve Amendment No. 2 increasing the compensation amount by $47,100 and extending the term of the Professional Design Services Agreement through December 31, 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve Amendment No. 2 to the professional design services agreement with Dudek, increasing the compensation amount by $47,100 and extend the agreement through December 31, 2023, for their continued services for the Lift Station Improvement Program, and authorize the City Manager to execute the amendment on behalf of the City.”

12. ACCEPTANCE OF 2018 POLARIS GEM E2 GOLF CART FROM ED MNOIAN
Recommendation: Staff recommends the Council accept the donation of a 2018 Polaris GEM e2 Golf Cart from Ed Mnoian. If the City Council concurs with Staff’s recommendation, an appropriate motion would be: “I move to accept the donation of a 2018 Polaris GEM e2 Golf Cart from Ed Mnoian.”
CLOSED SESSION
The City Council will recess to closed session to discuss:

13. PUBLIC EMPLOYMENT
GOVERNMENT CODE 54957
Title: City Manager

14. CONFERENCE WITH LABOR NEGOTIATORS
GOVERNMENT CODE 54957.6
City of San Marino Representative(s): City Attorney Joseph Montes HR Director Lizette Guerrero
Unrepresented Employee: City Manager

15. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION GOVERNMENT CODE 54956.9 (D)(2)
TheCityCouncilismeetingwithrespecttoone(1)matter(s)ofsignificantexposure PAGE 5 of 375
y

13. PUBLIC EMPLOYMENT
GOVERNMENT CODE 54957
Title: City Manager

14. CONFERENCE WITH LABOR NEGOTIATORS
GOVERNMENT CODE 54957.6
City of San Marino Representative(s): City Attorney Joseph Montes HR Director Lizette Guerrero
Unrepresented Employee: City Manager

15. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION GOVERNMENT CODE 54956.9 (D)(2)
The City Council is meeting with respect to one (1) matter(s) of significant exposure to litigation.

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

PUBLIC COMMENTS
FUTURE AGENDA ITEMS

ADJOURNMENT
Posted: May 5, 2023 CHRISTINA BAKER
CITY CLERK
PAGE 6 of 375
City Manager’s Report and
Operational Dashboard
May 10, 2023 Recap
PAGE 7 of 375
0 0
2 1
0 1
2 0
1 0 0 0
3 4
1 1
1 2
3 2 2
0 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Emergency Medical Services - Cardiac Arrests
FY 21-22 FY 22-23
0 0 0
1 0 0
1 0 0 0 0 0
1 0 0
0 0
1 1
0 1
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr 0 May Jun
Emergency Medical Services - Return of Spontaneous
Circulation
FY 21-22 FY 22-23
74 60
66 75
55 89
86 75
67 64 62
78 90 81
108
83 95 114 105
91 109
100
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Out-of-City Incidents
FY 21-22 FY 22-23
79 79
72 80
85 119
94 69 75
87 92
75 94
97 92 93 95
89 106
86 87 96
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
In-City Incidents
FY 21-22 FY 22-23
FIRE
FY 21-22
Total: 940 FY 22-23 :
935
FY 21-22
Total: 733 FY 22-23:
976
FY 21-22
Total: 7
FY 22-23:
19 FY 22-23:
4 FY 21-22
Total: 1
PAGE 8 of 375
0:06:46
0:05:38
0:05:41
0:05:37 0:05:56 0:06:05
0:06:19
0:06:38
0:06:40
0:06:14
0:05:51
0:06:17 0:06:08 0:05:04
0:06:06
0:05:53 0:06:19 0:05:59
0:07:38
0:05:42
0:06:08
0:05:05
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: Overall Response
FY 21-22 FY 22-23
0:01:05
0:01:05
0:00:54
0:01:16 0:01:11
0:01:02
0:00:53
0:01:15
0:00:55
0:01:18
0:01:08
0:01:19
0:01:11
0:01:46 0:01:37 0:01:31 0:01:12
0:00:43
0:01:14
0:01:02 0:00:59
0:00:53
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Perentile Response Time: Fire Turnout
FY 21-22 FY 22-23
0:00:52 0:00:48
0:01:02
0:00:52
0:00:57
0:01:15 0:01:08 0:01:18 0:01:12
0:01:10 0:01:05 0:01:08
0:00:49 0:00:48 0:00:52 0:00:55
0:01:07
0:00:49
0:01:05 0:01:08 0:01:08
0:00:57
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: EMS Turnout
FY 21-22 FY 22-23
FIRE
FY 21-22
Avg: 0:01:25
FY 22-23 Avg:
0:00:58 FY 21-22
Avg: 0:01:40
FY 22-23 Avg:
0:01:13
FY 21-22
Avg: 0:06:02
FY 22-23 Avg:
0:06:00
PAGE 9 of 375
0 3
1 1
0 0
0 0
2 2
0 2 2
2 2 2 2 2
4 1 1
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Community Engagement Events
FY 21-22 FY 22-23
12 18
28 16
19 18 16
11 8
20 19 19
15 18
18 22
11 24
21 8
16 22
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Part 1 Crimes*
FY 21-22 FY 22-23
POLICE
*Part 1 Crimes include homicide, rape, robbery, aggravated assault, burglary, larceny, auto theft, and arson
April 2023 FY to Date
Speed (0) Speed (22)
Failure to obey a sign (2) Failure to obey a sign (6)
Unsafe Passing (3) Unsafe Passing (17)
Unsafe lane change (0) Unsafe lane change (20)
Top Causes of Collisions
FY 21-22 Total:
204
FY 22-23:
175
FY 21-22 Total:
11 FY 22-23 :
18 PAGE 10 of 375
5 6
1 2
5 5
2 2
4 3
7 4
7 2
1 0
1 4
3 3
5 3
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
New Businesses
FY 21-22 FY 22-23
93 88 91
77 52
70 76 82
74 67
102
94 92
73 72
57 62
64 65 54
97 98
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Building Permits Issued
FY 21-22 FY 22-23
13 7
12 10 3 2
6 3 2 3
1 3
8 18
2 11 9
7 5
3 7 7
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Tree Removal Permits Issued
FY 21-22 FY 22-23

COMMUNITY DEVELOPMENT
FY 22-23:
734
FY 21-22 Total:
966
FY 22-23:
29 FY 22-23:
77 FY 21-22 Total:
46 FY 21-22 Total:
65 PAGE 11 of 375
71 75 78
88 68
41 38
69 49
67 64
74 69
62 63
65 63
32 68
74 70
76 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Open Code Enforcement Cases
FY 21-22 FY 22-23
2 5
4 4
1 3
4 3
5 5
3 6
5 5
6 8
2 5
1 5 5
1 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Applications Submitted
FY 21-22 FY 22-23
4 1 1
2 3
2 3
1 4
1 4
0 2
0 5
0 5
3 2
5 8
4 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Permits Issued
FY 21-22 FY 22-23

COMMUNITY DEVELOPMENT
FY 22-23:
64 FY 21-22 Total:
26 FY 21-22 Total:
45 FY 21-22 AVG:
65 FY 22-23:
43 FY 22-23 AVG:
64 PAGE 12 of 375
40 20
58 27 28
17 29 17 36
61 32
146
109
19 46
50 37
30 56
38 64
36 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Programs Offered
FY 21-22 FY 22-23
8,048
1,606 785
3,856
644
412
509
533
1,045
4,745
764
2,327
10,654
2,035
1,412
3,183
755 1,617
2,005 780
1,638
4,875
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Total Participants
FY 21-22 FY 22-23
13,667 13,913
13,582 14,406 12,954 12,826
14,677 13,387 15,691 14,826
13,125
16,402 15,103 15,417
10,734
12,954
11,469
8,354 9,019 8,320
10,575
7,888
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Circulation: In Person
FY 21-22 FY 22-23
1,053
1,000
958 927
928
928 1,030
870 830
1,130
985 927
1,053
1,078
915 916
998
848
949
954 947
952
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Circulation: Digital Catalog
FY 21-22 FY 22-23

COMMUNITY SERVICES
FY 22-23:
485
FY 21-22 Total:
511
FY 21-22 Total:
25,274
FY 21-22 Total:
169,456
FY 21-22 Total:
11,566
FY 22-23:
28,954
FY 22-23:
109,833
FY 22-23:
9,610
PAGE 13 of 375
$343,813
$959,400
$792,531
$830,473
$1,180,975
$8,837,915
$3,990,941
$2,229,889
$994,811
$6,841,759
$4,137,175
$547,833
$1,629,687
$1,041,401
$720,913
$1,401,364
$1,273,413
$9,416,592
$4,156,592
$2,365,649
$1,356,403
$633,759
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Revenues
FY 21-22 FY 22-23
$5,277,926
$3,974,682
$2,004,400
$2,323,748
$1,662,169
$2,224,713
$1,711,798
$1,958,069
$1,815,968
$2,438,493
$1,793,115
$2,289,607
$6,092,921
$1,852,153
$2,511,689
$2,135,723
$2,914,488
$3,143,160
$2,692,188
$2,025,575
$3,708,179
$3,745,381
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Expenses
FY 21-22 FY 22-23

FINANCE
Note: April numbers are preliminary until books are officially closed next month.

FY 21-22 Total:
$31.7m
FY 22-23:
$23.9m
FY 21-22 Total:
$29.5m
FY 22-23:
$30.8m
PAGE 14 of 375
$3,346 $4,570
$9,848
$32,477
$8,057
$107,977
$21,356
$22,680
$31,062
$22,934
$8,539
$17,268
$12,524
$17,489
$29,365
$15,279 $145
$2,794
$650 $608
$353 $5,445
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
COVID-19 Expenses
FY 21-22 FY 22-23
$95,726
$173,033
$144,289
$191,509
$147,045
$112,783
$131,142
$118,226
$127,680
$175,900
$104,801
$312,638
$114,095
$100,341
$187,889
$116,027
$127,743
$102,683 $113,590
$101,271
$188,640
$122,997
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overtime Expenses
FY 21-22 FY 22-23

FINANCE
Note: April numbers are preliminary until books are officially closed next month.

FY 21-22 Total:
$290,000 FY 21-22 Total:
$1.8m
FY 22-23:
$85,000
FY 22-23:
$1.3m
PAGE 15 of 375
$12,141,237
$11,098,528
$9,977,397
$8,266,637
$7,630,634
$14,185,998
$16,320,709
$16,819,605
$13,591,781
$17,966,866
$20,264,919
$18,455,094 $14,355,537 $13,041,243
$11,127,709
$9,739,435
$8,780,867
$15,663,235
$15,896,935
$16,247,573
$14,525,999
$13,330,414
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
General Fund Balance
FY 21-22 FY 22-23
$36,168,260 $35,388,265
$32,098,787
$30,384,198 $29,992,080
$36,414,654
$38,873,966
$39,427,777
$37,844,008
$42,640,801
$45,028,030
$43,845,441
$40,325,291
$39,295,610
$37,543,179
$37,117,908
$34,666,146
$41,331,867 $42,617,810
$43,158,893
$41,412,240 $44,376,867
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overall Cash Balance (In Bank)
FY 21-22 FY 22-23

FINANCE
Note: April numbers are preliminary until books are officially closed next month.

PAGE 16 of 375
101
96 100
96 94
92 94
93 92 93
91 93
94 98
97 97
97 100 100 100 100
102
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Employees
(108 budgeted)
FY 21-22 FY 22-23
70 64 61 57 56 53 51 52 51 47
54 62
59 42 41 40 41 43 44
38 40 40
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Part-Time Employees
FY 21-22 FY 22-23

2.9% 7.7% 3.8%

7.7%

9.0%

8.8%

9.0% 9.0% 8.8%

9.0%

8.7% 9.0%

12.9%

9.3%

10.2%

10.2% 10.2%

7.4%

7.4% 7.4% 7.4%

5.5%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Position Vacancy Rate
FY 21-22 FY 22-23
58% 52% 48%
59%
59%
50% 50%
47% 50% 53% 57%
57%
67% 67% 57%
54%
70% 72% 82%
88% 89% 85%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Performance Appraisal Completion Rate
FY 21-22 FY 22-23

HUMAN RESOURCES
FY 22-23 AVG:
99 FY 21-22 AVG:
95 FY 21-22 AVG:
57 FY 21-22 AVG:

7.8%
FY 21-22 AVG:
53%
FY 22-23 AVG:
43 FY 22-23:

8.79%
FY 22-23 AVG:
73%
PAGE 17 of 375
37 40 40 38
45 44
48 47
41 43
52 52
54 52 53 56 58 59
63 61
69 63
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (Total Open)
FY 21-22 FY 22-23
25 2
8 8
48 21
51 35 43
30 36
48 45 25 18
14 18
18 38
38 56
75 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Cumulative Workers' Comp Days Off
FY 21-22 FY 22-23
1 5
1 2
9 1
12 5
0 1
8 4
3 4 3
7 0
1 7 5
9 3
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (New)
FY 21-22 FY 22-23

HUMAN RESOURCES
FY 21-22 AVG:
44 FY 22-23:
58 FY 21-22 Total:
49 FY 22-23:
39 FY 22-23:
270 FY 21-22 Total:
355
PAGE 18 of 375
55 57
89 82
71 39
55 58
68 61
54 49
42 60
66 38
44 39
56 57
77 48
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Maintenance Service Requests Opened
FY 21-22 FY 22-23
48%
83% 83%
89%
85% 85%
82%
83%
88%
90% 87% 86% 88% 84% 85% 92%
84% 87%
86%
83%
86%
87%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Service Requests Closed Within 5 Business Days
FY 21-22 FY 22-23
7 6
0 0
1 1
1 0 0 0
1 1
0 1
0 0 0 0
2 0 0
0 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Customer Service Surveys Received
FY 21-22 FY 22-23
100% 100% 100% 100%
100%
100% 100%
100%
50%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Customer Survey Rating of Good/Superior
FY 21-22 FY 22-23

PARKS & PUBLIC WORKS
FY 21-22 AVG:
82%
FY 21-22
Total: 738
FY 21-22 Total:
18 FY 21-22 AVG:
100%
FY 22-23:
527
FY 22-23:
86%
FY 22-23:
75%
FY 22-23:
3 PAGE 19 of 375
4%
3%
2%
1%
6%
3%
6%
9%
3% 5% 4%
4%
4%
8%
5%
4%
4%
3%
4% 5%
6% 5%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Fleet Out of Service More Than 3 Business Days
FY 21-22 FY 22-23
2 2 2
3 3 3 5
4 5 5 5 5 5
3 2
2 2
2 5
5 5
5 the Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Capital Projects in Design
FY 21-22 FY 22-23
4 4
2 2
3 2 2 2 2 2 2 2 2 2
3 3 3 3
2 2 2 2
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Capital Projects in Construction
FY 21-22 FY 22-23

PARKS & PUBLIC WORKS
FY 21-22 AVG:

4.2% FY 22-23:

4.8%
PAGE 20 of 375
0 0
1 2
1 0
1 0
3 1
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Claims Received
FY 22-23
2 0
27 1
6 0
12 5
8 2
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Proclamations and Certificates Prepared
FY 22-23
28 36
47 33 35
19 23 21
28 36
31 23
23 22
16 18
24 15
20 24 26 23
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Public Record Requests Received
FY 21-22 FY 22-23
5 6
9 9
10 8
5 9
9 8
9 7
5 9
10 6
8 10
6 7 8
8 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Average Time to Respond to Public Record Requests
(Days)
FY 21-22 FY 22-23
CMO: CITY CLERK
FY 21-22 Total:
360 FY 22-23:
211
PAGE 21 of 375
CMO: CITY CLERK
3 3
3 11
3 4
5 1
10 2
2 1
1 1
2 6
4 3
3 1
1 4
3 3
1 2
6 2
3 1
3 2
1 1
4 3
2 1
1 2
6 3
2 2
1 3
5 2
3 1
2 3
3 2
1 2
1 City Manager's Office
Finance
Human Resources
Community Development
Parks & Public Works
Fire
Police
Community Services
# of Agenda Items by Department (FY 22-23)
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
PAGE 22 of 375
CMO: COMMUNITY ENGAGEMENT
6 14
11 8 7
2 3
5 4 5
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Film Permits Processed
FY 22-23
2 1
2 0
1 0
1 3
2 1
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Special Event Permits Processed
FY 22-23
1158 1185 1190 1207 1228 1239 1257 1269 1288 1307
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Total Weekly Briefing Audience
FY 22-23
6,700 6,300
4,100
5,800
6,400
8,600
6,400
8,400
9,600
6,400
9,500 9,600
6,400
8,200
3,800 4,400
6,700
9,700
7,600 7,400
Facebook Instagram
Social Media Reach
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
PAGE 23 of 375

PRESENTATION OF PROCLAMATION

FOR ASIAN AMERICAN, NATIVE HAWAIIAN, AND

PACIFIC ISLANDER HERITAGE MONTH
PAGE 24 of 375

PRESENTATION OF PROCLAMATION

FOR NATIONAL POLICE WEEK
PAGE 25 of 375
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Christina Baker, City Clerk
DATE: May 10, 2023
SUBJECT: APPOINTMENT OF MEMBERS TO CITY OF SAN MARINO

ADVISORY BODIES

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City Council has established a number of advisory bodies which assist the City Council with a variety of issues, needs, and concerns. The City Council appoints Council Members to act as a delegate and alternate (“Council Liaisons”) to each of the advisory bodies. These Council Liaisons determine the application review process and make recommendations to the full City Council for advisory body appointments.

City of San Marino Advisory Bodies:
• Planning Commission
• Design Review Committee
• Library Board of Trustees
• Recreation Commission
• Public Safety Commission

DISCUSSION
A recruitment was conducted for two advisory bodies which had terms ending in 2023; the Design Review Committee and the Library Board of Trustees. The Design Review Committee also had one (1) alternate member vacancy created Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 26 of 375
by the election of Council Member Chou. Notice of the vacancies and advertisement of the advisory body recruitment was placed in the San Marino Tribune, in the City Manager’s Weekly Briefing email, on the City’s social media accounts, and on the City’s website. Applicants consisted of both existing members reapplying for another term as well as new applicants. The table below identifies the vacancies on each body and the number of applications received.

Advisory Body Vacancies Number of
Applicants
Design Review Committee
Vice Mayor Huang – Delegate
Council Member Chou – Alternate
Two (2) regular members
Two (2) alternates 7
Library Board of Trustees
Council Member Lo – Delegate
Mayor Talt – Alternate
One (1) regular member
Two (2) alternates 6
The Council Liaisons have concluded their review of the candidates and are making recommendations for appointment, which are included in the recommended action below.

FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney's office has reviewed and approved the staff report as to legal form.

RECOMMENDATION
The Council Liaisons for the Design Review Committee recommend the Council appointment of two (2) regular members and one (1) alternate member to serve two-year terms, each commencing on June 1, 2023, and one (1) alternate member to complete the term ending May 31, 2024 (commencing immediately) to the Design Review Committee.

The Council Liaisons for the Library Board of Trustees recommend the Council appointment of one (1) regular member and two (2) alternate members to serve three-year terms each commencing on June 1, 2023.

PAGE 27 of 375
If Council concurs, the appropriate motions would be:
“I move to appoint Christa Lakon and Rick Chou as regular members and Suzanne Torgeson as an alternate member of the Design Review Committee to serve terms ending May 31, 2025, and to appoint Kimberlee Misek as an alternate member of the Design Review Committee to complete the term ending May 31, 2024.”
“I move to appoint Steve Domier as a regular member, and Vivi Wahl and Sandy (Chiao) Wu as alternate members of the Library Board of Trustees to serve terms ending May 31, 2026.”

ATTACHMENTS
None.

PAGE 28 of 375
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Annie Han, City Treasurer
DATE: May 10, 2023
SUBJECT: CASH AND INVESTMENT REPORT FOR THE MONTH OF
MARCH 2023

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government

BACKGROUND
The City of San Marino’s Investment Policy adopted by the City Council on April 13, 2022 Section 14.0, Reporting, stipulates that the Treasurer shall review and render monthly reports to the City Council of all cash and investments held by the City.

The report shall include the following information for all cash accounts and bank deposits:
• Balance at the end of the month
• Interest rate (for all interest-bearing active deposits) The report shall include the following information for all investments:
• A listing of individual securities held at the end of the month, by security type;
• Issuer, date of maturity, date of purchase, par and the dollar amount invested;
• Coupon, discount or earnings rate;
• Current market value as of the date of the report and the source of this same valuation; and
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 29 of 375
• The weighted average maturity and weighted average yield of all investments combined.

The above information may be submitted in the form of copies of statements received by the custodial institution. For investments with LAIF, the most recent statement or statements received from the State Treasurer may be included in the monthly report in lieu of the information noted above.

The report shall include a listing of all investment transactions for the month (Government Code Section 53607). The report must also include a statement of compliance of the portfolio to the statement of investment policy, or manner in which the portfolio is not in compliance, as well as a statement denoting the ability of the local agency to meet its expenditure requirements for the next six months, or an explanation as to why sufficient money shall, or may, not be available (Government Code Section 53646).

Reports shall be rendered to the City Council and City Manager within 30 days following the end of the month of the period covered by the report.

DISCUSSION

PORTFOLIO SUMMARY
The City maintains petty cash on City facilities, cash in bank, cash in a transactional investment account, deposits with the Local Agency Investment Fund (LAIF), two Section 115 Trusts, investments in negotiable Certificates of Deposit, an investment in a Treasury Obligation and investments in U.S.

Government Agency Securities. All items are detailed in the attachment to this report.

A summary of portfolio content is found below. The attachment to this report offers specific detail on each category of investment.

PAGE 30 of 375

PORTFOLIO PERFORMANCE
As of 3/31/2023, the annual percentage yield earned on the bank IMMA is

2.68%. The effective yield for LAIF deposits is 2.831%. The average yield on CDs is 2.21%. The average yield on US Government Agency Securities is

2.938%. The effective yield on Treasury Obligations is 4.08%.

Total combined portfolio yield for March 2023 is 2.68%.

Allocation
Petty Cash on City Premises $ 1,774 0%
Cash in Bank-checking accounts 5,312,040 13%
Cash in Bank-IMMA 1,135,854 3%
CERBT Section 115 Trust 600,000 1%
CEPPT Section 115 Trust 1,000,000 2%
Deposits with LAIF 15,076,934 37%
Certificates of Deposit 10,277,506 25%
Treasury Obligations 480,337 1%
US Government Agency Securities 6,997,780 17%
Cash and Investments $ 40,882,226 100%
Cash and Investments Portfolio Summary
City of San Marino
PAGE 31 of 375

FISCAL IMPACT & PROCUREMENT REVIEW
There is no fiscal impact and procurement review is not applicable.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of March 2023.”

ATTACHMENTS

1. Treasurer’s Report as of March 31, 2023
2021 2022 2023
Jan 0.458 0.234 2.425
Feb 0.407 0.278 2.624
Mar 0.357 0.365 2.831
Apr 0.339 0.523
May 0.315 0.684
Jun 0.262 0.861
Jul 0.221 1.090
Aug 0.221 1.276
Sep 0.206 1.513
Oct 0.203 1.772
Nov 0.203 2.007
Dec 0.212 2.173
Local Agency Investment Fund (LAIF)
Average Monthly Effective Yields
2021 2022 2023
Jan $34,984,593 $38,874,033 $42,597,554
Feb $35,042,083 $39,427,777 $43,137,917
Mar $33,786,986 $37,844,008 $40,882,226
Apr $38,194,608 $42,640,301
May $40,886,858 $44,028,030
Jun $39,918,291 $43,343,341
Jul $36,168,260 $40,325,190
Aug $35,388,265 $39,295,510
Sep $32,098,786 $37,543,079
Oct $30,384,198 $37,097,652
Nov $29,991,938 $35,389,890
Dec $36,414,654 $41,311,610
Total Cash and Investments
PAGE 32 of 375
City of San Marino
Treasurer's Report
As of March 31, 2023
Maturity
Date
Par
Value
Bank
Balance
Market
Value
%
Deposit/Investment Type
Cash on Premises
Bank/Issuer portfolio Rate
Petty Cash & Cash Drawer
Petty Cash
Petty Cash & Cash Drawer
Petty Cash & Cash Drawer
Petty Cash & Cash Drawer
Petty Cash
City Hall 400.00 400.00 400.00
Fire Department
Recreation Department
Library
Public Works
Police Department
300.00
100.00
324.20
250.00
400.00
1,774.20
300.00
100.00
324.20
250.00
400.00
1,774.20
300.00
100.00
324.20
250.00
400.00
1,774.20 0.00%
Cash in Bank-checking accounts
Investment Transaction Interest Account
General Operating
Payroll (ZBA)
Worker's Compensation (ZBA)
Sub total
US Bank-153xxxx77181 30,324.15
5,281,715.73
30,324.15
5,281,715.73
30,324.15
East West Bank-00-811xx753 5,281,715.73
East West Bank-00-811xx761
East West Bank-00-811xx779
-
-
-
-
-
-
5,312,039.88 5,312,039.88 5,312,039.88 12.99%
Cash in Bank-money market account
Money Market East West Bank-00-811xx787 1,135,854.22
6,447,894.10
1,135,854.22
6,447,894.10
1,135,854.22 2.78%
6,447,894.10 15.76%

2.680%
Rate
Maturity
Date
Par
Value
Book
Value
Market
Value
%
Deposit/Investment Type
Investments
Bank/Issuer portfolio
Pooled Funds California Employers' Retiree Benefit Trust (CERBT) California Employers' Pension Prefunding Trust (CEPPT)
State of California Local Agency Investment Fund (LAIF) 600,000.00
1,000,000.00
15,076,934.21
600,000.00
1,000,000.00
15,076,934.21
547,842.54 1.47%
992,263.78 2.44%
Pooled Funds 14,873,551.33 36.86% 2.831%
US Bank Safekeeping
Non-Negotiable CD
Barclays Bank/Delaware CUSIP #06740KPF8 (FDIC #57203)
Synovus Bank Brokerage CD 101-127-574-8 (FDIC873)
Beal Bank CUSIP #07371C7J2 (FDIC #57833)
Hingham Instituton for Savings CUSIP #433323EA6 (FDIC #90211) Wells Fargo Bank NA CUSIP #949763X43 (FDIC #3511)
Customers BankPhoneixville PA CUSIP #23204HKD9 (FDIC #34444) BMO Harris Bank NA CUSIP #05600XFR6 (FDIC #16571)
Mainstreet Bank CUSIP #56065GAT5 (FDIC #57742)
Vision Bank of Iowa CUSIP #92834CCV2 (FDIC #11763)
Charles Schwab Bank SSB CUSIP#15987UAJ7 (FDIC #57450)
Tradition Capital Bank CUSIP #89269FDP7 (FDIC #58057)
Morgan Stanley Private Bank CUSIP #61768U2E6 (FDIC #34221) Mutualone Bank CUSIP #62847HBM0 (FDIC #26395)
04/13/23
06/13/23
06/21/23
06/28/23
07/28/23
11/20/23
12/11/23
12/29/23
12/29/23
01/18/24
01/22/24
01/27/24
02/05/24
02/07/24
03/08/24
03/15/24
03/28/24
04/08/24
04/29/24
06/17/24
07/05/24
07/18/24
09/10/24
10/07/24
10/18/24
10/28/24
246,000
249,000
244,000
248,000
242,000
246,000
246,000
249,000
249,000
239,000
245,000
249,000
246,000
245,000
245,000
249,000
249,000
246,000
246,000
246,000
249,000
246,000
249,000
244,000
249,000
249,000
246,000
249,000
244,000
247,506
242,000
246,000
246,000
249,000
249,000
239,000
245,000
249,000
246,000
245,000
245,000
249,000
249,000
246,000
246,000
246,000
249,000
246,000
249,000
244,000
249,000
249,000
245,650.43
249,000.00
242,413.02
245,040.37
240,293.66
242,895.23
241,520.83
245,293.14
245,018.74
237,951.75
240,809.52
239,526.05
242,030.54
244,755.00
240,984.70
238,017.61
246,314.54
239,069.44
239,343.73
239,592.68
235,226.81
239,809.41
234,016.18
241,426.78
232,744.04
232,695.48

1.30%

2.45%

2.25%

0.20%

3.00%

3.15%

2.50%

3.15%

3.00%

4.65%

3.00%

0.30%

3.20%

5.05%

3.35%

0.40%

4.00%

2.25%

2.50%

2.85%

0.55%

3.05%

0.70%

4.30%

0.60%

0.70%
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
Bank of India CUSIP #06279K5F9 (FDIC #33648)
Pacific Premier Bank Irvine CA CUSIP #69478QGP9 (FDIC #32172) Third Fed Savings & Loan of Cleveland CUSIP #88413QDC9 (FDIC #30021) Nicolet Natl Bk Green Bay WI CUSIP #654062KZ0 (FDIC #57038) JPMorgan Chase Bank NA CUSIP #48128WPF6 (FDIC #628)
Discover Bank CUSIP #254673B62 (FDIC #5649)
Sallie Mae Bank Utah CUSIP #795451BJ1 (FDIC #58177)
Texas Exchange Bank SSB CUSIP #88241TLY4 (FDIC #20099)
Webbank CUSIP #947547PN9 (FDIC #34404)
New York Community Bank CUSIP #649447VN6 (FDIC #16022)
Tristate Capital Bank CUSIP #89677DHQ2 (FDIC #58457)
Industrial & Com Bk China USA CUSIP #45581ECT6 (FDIC #24387) Institution for Savings in New Finl Newburyport MA CUSIP #45780PBB0 (FDIC #90250) PAGE 33 of 375
PAGE 34 of 375
LAIF
Date Type of Transaction Amount Notes
3/2/2023 Transfer to US Bank Investment Account (500,000.00) To transfer money to purchase CD's 3/7/2023 Transfer from East West Bank Money Market Account 3/13/2023 Transfer from East West Bank Money Market Account 3/29/2023 Transfer to East West Bank Operating Account
2,000,000.00 To transfer money to higher interest generating account 15,000,000.00 To transfer money to higher interest generating account (3,000,000.00) To Cover Operating Expenses for Month of March 2023 East West Bank Money Market Account
Date Type of Transaction Amount Notes
3/2/2023 Transfer to East West Bank Operating Account
3/7/2023 Transfer to LAIF
(150,000.00) To Cover Operating Expenses for Month of March 2023 (2,000,000.00) To transfer money to higher interest generating account (300,000.00) To Cover Operating Expenses for Month of March 2023 (15,000,000.00) To transfer money to higher interest generating account (450,000.00) To Cover Operating Expenses for Month of March 2023 (450,000.00) To Cover Operating Expenses for Month of March 2023 (500,000.00) To Cover Operating Expenses for Month of March 2023 3/9/2023 Transfer to East West Bank Operating Account
3/13/2023 Transfer to LAIF
3/16/2023 Transfer to East West Bank Operating Account
3/23/2023 Transfer to East West Bank Operating Account
3/30/2023 Transfer to East West Bank Operating Account
US Bank
Date Type of Transaction Amount Notes
Notes
Notes
3/2/2023 FHLMC Government Agency Security Purchased (498,646.00) 5.250% Interest, Matures 2/23/27 CalPERS CERBT Trust
Date
Date
Type of Transaction Amount
Amount
No Transactions This Month
CalPERS CEPPT Trust
Type of Transaction
No Transactions This Month
PAGE 35 of 375
PMIA/LAIF Performance Report
as of 04/19/23
PMIA Average Monthly
Effective Yields(1)
Quarterly Performance
Quarter Ended 03/31/23
March
February
January

2.831

2.624

2.425
LAIF Apportionment Rate(2): 2.74
LAIF Earnings Ratio(2): 0.00007493902135155
LAIF Fair Value Factor(1): 0.986510329

2.87 2.63
275
(1) PMIA Daily :
(1) PMIA Quarter to Date :
(1) PMIA Average Life :

Pooled Money Investment Account
Monthly Portfolio Composition (1)
03/31/23
$191.2 billion
Corporate
Bonds

0.24%
Commercial
Time Paper
Deposits 4.47%

2.74%
Loans

0.20%
Certificates of
Deposit/Bank Notes

6.48%
Agencies

21.72%
Treasuries

64.15%
Chart does not include $3,085,000.00 in mortgages, which equates to 0.002%. Percentages may not total 100% due to rounding.

Daily rates are now available here. View PMIA Daily Rates Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a).

Source:
(1) State of California, Office of the Treasurer
(2) State of Calfiornia, Office of the Controller PAGE 36 of 375 5/3/23, 7:08 AM PMIA Average Monthly Effective Yields
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PMIA Average Monthly Effective Yields
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1977 5.770 5.660 5.660 5.650 5.760 5.850 5.930 6.050 6.090 6.090 6.610 6.730 1978 6.920 7.050 7.140 7.270 7.386 7.569 7.652 7.821 7.871 8.110 8.286 8.769 1979 8.777 8.904 8.820 9.082 9.046 9.224 9.202 9.528 9.259 9.814 10.223 10.218 1980 10.980 11.251 11.490 11.480 12.017 11.798 10.206 9.870 9.945 10.056 10.426 10.961 1981 10.987 11.686 11.130 11.475 12.179 11.442 12.346 12.844 12.059 12.397 11.887 11.484 1982 11.683 12.044 11.835 11.773 12.270 11.994 12.235 11.909 11.151 11.111 10.704 10.401 1983 10.251 9.887 9.688 9.868 9.527 9.600 9.879 10.076 10.202 10.182 10.164 10.227 1984 10.312 10.280 10.382 10.594 10.843 11.119 11.355 11.557 11.597 11.681 11.474 11.024 1985 10.579 10.289 10.118 10.025 10.180 9.743 9.656 9.417 9.572 9.482 9.488 9.371 1986 9.252 9.090 8.958 8.621 8.369 8.225 8.141 7.844 7.512 7.586 7.432 7.439 1987 7.365 7.157 7.205 7.044 7.294 7.289 7.464 7.562 7.712 7.825 8.121 8.071 1988 8.078 8.050 7.945 7.940 7.815 7.929 8.089 8.245 8.341 8.397 8.467 8.563 1989 8.698 8.770 8.870 8.992 9.227 9.204 9.056 8.833 8.801 8.771 8.685 8.645 1990 8.571 8.538 8.506 8.497 8.531 8.538 8.517 8.382 8.333 8.321 8.269 8.279 1991 8.164 8.002 7.775 7.666 7.374 7.169 7.098 7.072 6.859 6.719 6.591 6.318 1992 6.122 5.863 5.680 5.692 5.379 5.323 5.235 4.958 4.760 4.730 4.659 4.647 1993 4.678 4.649 4.624 4.605 4.427 4.554 4.438 4.472 4.430 4.380 4.365 4.384 1994 4.359 4.176 4.248 4.333 4.434 4.623 4.823 4.989 5.106 5.243 5.380 5.528 1995 5.612 5.779 5.934 5.960 6.008 5.997 5.972 5.910 5.832 5.784 5.805 5.748 1996 5.698 5.643 5.557 5.538 5.502 5.548 5.587 5.566 5.601 5.601 5.599 5.574 1997 5.583 5.575 5.580 5.612 5.634 5.667 5.679 5.690 5.707 5.705 5.715 5.744 1998 5.742 5.720 5.680 5.672 5.673 5.671 5.652 5.652 5.639 5.557 5.492 5.374 1999 5.265 5.210 5.136 5.119 5.086 5.095 5.178 5.225 5.274 5.391 5.484 5.639 2000 5.760 5.824 5.851 6.014 6.190 6.349 6.443 6.505 6.502 6.517 6.538 6.535 2001 6.372 6.169 5.976 5.760 5.328 4.958 4.635 4.502 4.288 3.785 3.526 3.261 2002 3.068 2.967 2.861 2.845 2.740 2.687 2.714 2.594 2.604 2.487 2.301 2.201 2003 2.103 1.945 1.904 1.858 1.769 1.697 1.653 1.632 1.635 1.596 1.572 1.545 2004 1.528 1.440 1.474 1.445 1.426 1.469 1.604 1.672 1.771 1.890 2.003 2.134 2005 2.264 2.368 2.542 2.724 2.856 2.967 3.083 3.179 3.324 3.458 3.636 3.808 2006 3.955 4.043 4.142 4.305 4.563 4.700 4.849 4.946 5.023 5.098 5.125 5.129 2007 5.156 5.181 5.214 5.222 5.248 5.250 5.255 5.253 5.231 5.137 4.962 4.801 2008 4.620 4.161 3.777 3.400 3.072 2.894 2.787 2.779 2.774 2.709 2.568 2.353 2009 2.046 1.869 1.822 1.607 1.530 1.377 1.035 0.925 0.750 0.646 0.611 0.569 2010 0.558 0.577 0.547 0.588 0.560 0.528 0.531 0.513 0.500 0.480 0.454 0.462 2011 0.538 0.512 0.500 0.588 0.413 0.448 0.381 0.408 0.378 0.385 0.401 0.382 2012 0.385 0.389 0.383 0.367 0.363 0.358 0.363 0.377 0.348 0.340 0.324 0.326 2013 0.300 0.286 0.285 0.264 0.245 0.244 0.267 0.271 0.257 0.266 0.263 0.264 2014 0.244 0.236 0.236 0.233 0.228 0.228 0.244 0.260 0.246 0.261 0.261 0.267 2015 0.262 0.266 0.278 0.283 0.290 0.299 0.320 0.330 0.337 0.357 0.374 0.400 2016 0.446 0.467 0.506 0.525 0.552 0.576 0.588 0.614 0.634 0.654 0.678 0.719 2017 0.751 0.777 0.821 0.884 0.925 0.978 1.051 1.084 1.111 1.143 1.172 1.239 2018 1.350 1.412 1.524 1.661 1.755 1.854 1.944 1.998 2.063 2.144 2.208 2.291 2019 2.355 2.392 2.436 2.445 2.449 2.428 2.379 2.341 2.280 2.190 2.103 2.043 2020 1.967 1.912 1.787 1.648 1.363 1.217 0.920 0.784 0.685 0.620 0.576 0.540 https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 1/2 PAGE 37 of 375
5/3/23, 7:08 AM PMIA Average Monthly Effective Yields
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 0.458 0.407 0.357 0.339 0.315 0.262 0.221 0.221 0.206 0.203 0.203 0.212 2022 0.234 0.278 0.365 0.523 0.684 0.861 1.090 1.276 1.513 1.772 2.007 2.173 2023 2.425 2.624 2.831
Home | Comments | Disclosure Notice | Privacy Notice | Accessibility Statement | Unclaimed Property | Site Map | Download Adobe Reader © 2023 California State Treasurer's Office
https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 2/2 PAGE 38 of 375
Weekly Call Report Certification
Local Agency Security Program
Institution: East West Bank
Weekly as of Date: 3/22/2023
Two authorized officers are required to executed the Weekly Call Report pursuant to CCR§16005.1.1(a).

The authorized signers of East West Bank each declares, for himself or herself alone and not for the other: I hereby verify that I have personal knowledge of the matters set forth in the Weekly Call Report (as of 03/22/2023) submitted pursuant to GC§ 53663(b) and CCR§16005.4.2 to the best of my knowledge and belief, the information contained therein is true and correct.
03/23/2023 03/23/2023
Signature Date Signatu Date
Angela Foo, FVP- Treasury Manager Lily Li, VP- Assistant Treasury Operation Manager Name and Title Name and Title
PAGE 39 of 375
Weekly Call Report
Local Agency Security Program
California Department of Financial Protection and Innovation Institution Name: East West Bank
Mailing Address: 135 N Los Robles Ave, 8th Floor , Pasadena, CA 91101 Weekly Report As of Date: 3/22/2023
CID #: 194
Submission Date: 3/23/2023
Pool #1 (x110%) Pool #2 (x150%) Pool #3 (x105%)
1,230,472,363.53
Total
Total Deposits & Accrued Interest:

Less: Deposits Subject to Waivers:

Less: Interest:
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
1,230,472,363.53
377,951,510.39 377,951,510.39
- -
Less: Uncollected Funds:

Less: CDAR Deposits:
-
168,702,373.41
-
-
168,702,373.41
Less: Other (Specify on Line 17): -
Total Secured Deposits: 683,818,479.73
718,009,403.72
683,818,479.73
Minimum Collateral Required: 718,009,403.72
Agent of Depository: Federal Home Loan Bank of San
Francisco
Market Value of Pledged Securities as of
Weekly Report Date: $
$
-
-
$
$
-
-
$
$
860,000,000.00
141,990,596.28
$
$
860,000,000.00
Excess/Deficiency in Pledged Collateral: 141,990,596.28 Description of Other Deposits:

Preparer Name: Evelyn Chen Preparer Phone #: 626-768-6949 Preparer Title: Senior Treasury Analyst Preparer Email Address: [email protected] Authorizer #1 Name: Angela Foo
Authorizer #2 Name: Lily Li
Authorizer #1 Title: FVP- Treasury Manager
Authorizer #2 Title: VP- Assistant Treasury Operation Manager PAGE 40 of 375
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Lizette Guerrero, Human Resources Director
DATE: May 10, 2023
SUBJECT: ADOPTION OF RESOLUTION NO. R-23-15, RESCINDING RESOLUTION NO.'S R-21-28 AND R-22-18 TO ELIMINATE

THE MANDATORY VACCINE MANDATE FOR THE

UNREPRESENTED EMPLOYEES AND EMPLOYEES

REPRESENTED BY THE SMPOA, SMFFA, AND MODIFYING

THE MOU WITH THE SMCEA

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Safe Community

BACKGROUND
The City’s paramount responsibility is to effectively provide critical public services, a safe workplace for its employees, and the protection of the health and safety of the members of the community it serves. Over the course of the last three years, the City of San Marino undertook several measures based on the guidance within the Los Angeles County Department of Public Health’s local health emergency orders in response to health risks associated with COVID-19. These measures included, but were not limited to, requiring the wearing of masks, limiting hours and access to certain facilities, limiting or canceling programs, requiring employees to self-quarantine under certain circumstances, and instituting a vaccine mandate on the City’s employees.

The vaccine requirement was imposed on unrepresented employees, agreed to by the San Marino City Employees Association (SMCEA) pursuant to a Memorandum of Understanding (MOU), imposed on the San Marino Police Officers’ Association (SMPOA) via Resolution No. R-22-18, and imposed on the San Marino Fire Fighters’ Association (SMFFA) via Resolution No. R-21-28.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 41 of 375
Decisions throughout the COVID-19 pandemic were based on the best available science and in sync with the County and State orders at the time.

DISCUSSION
Los Angeles County terminated both the County’s proclamation of local emergency and declarations of local health emergency for COVID-19, on March 13, 2023. Health Order No. 2023-01, released on April 3, 2023, significantly reduces the need for isolation and close contact and eliminates the vaccine mandate for firefighters/paramedics, police, and law enforcement.

Based on the circumstances described above and to stay aligned with the County’s health order, staff recommends the elimination of the vaccine requirement. Staff has met and conferred with the members of the SMPOA, the SMFFA, and the SMCEA regarding the effects of eliminating the vaccine requirement. All of the associations are in support of eliminating the vaccine requirement.

FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council adopt Resolution No. R-23-15. If Council agrees with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-23-15, Rescinding Resolution No.'s R-21- 28 and R-22-18 to Eliminate the Mandatory Vaccine Mandate for the Unrepresented Employees, Employees Represented by the SMPOA and SMFFA, and Modifying the MOU with the SMCEA.”

ATTACHMENTS

1. Resolution No. 23-15

2. Side Letter Agreement, San Marino City Employees' Association

3. Resolution No. R-22-18, COVID-19 POA Vaccine Mandate

4. Resolution No. R-21-28, COVID-19 FFA Vaccine Mandate

5. LA County Health Order No. 2023-01
PAGE 42 of 375
RESOLUTION NO. R-23-15

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
MARINO, RESCINDING RESOLUTION NO.’S R-21-28 AND R-22-18 TO

ELIMINATE THE MANDATORY VACCINE MANDATE FOR THE

UNREPRESENTED EMPLOYEES, EMPLOYEES REPRESENTED BY

THE SMPOA AND SMFFA, AND MODIFYING THE MOU WITH THE
SMCEA
WHEREAS, in response to health risks associated with COVID-19, over the course of the last three years the City of San Marino undertook several measures, including, but not limited to requiring the wearing of masks, limiting hours and access to certain facilities, limiting or cancelling programs, requiring employees to self-quarantine under certain circumstances, and imposing a vaccine mandate on the City’s unrepresented employees, and pursuant to an MOU with SMCEA, and via resolution with the SMPOA and SMFFA; and WHEREAS, the above measures have changed with the passage of time due to the availability of vaccines and boosters, the changing health orders from the Federal, State and County level, the rise and fall of various COVID variants, and the changes in COVID infection and death rates; and WHEREAS, the State of California, as well as the City of San Marino have lifted the state of emergency related to COVID; and
WHEREAS, other public agencies that had required employee vaccinations have now relaxed or eliminated these requirements, and the County of Los Angeles no longer requires first responders to be vaccinated (although health care workers are still required to be vaccinated); and WHEREAS, the change in circumstances described above since the original imposition of the vaccine requirement warrant elimination of the requirement and the staff has met and conferred with the members of the SMPOA, SMFFA and SMCEA regarding the effects of eliminating the vaccine requirement.

THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California, as follows:

SECTION 1. The City Council hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as findings of the City Council.

SECTION 2. Resolution R-21-28 requiring vaccinations for those employees who are members of the SMFFA is hereby rescinded.

SECTION 3. Resolution R-22-18 requiring vaccination for those employees who are members of the SMPOA is hereby rescinded.

SECTION 4. The Side Letter of Amendment to the MOU with the SMCEA which eliminates the vaccine requirement for employees represented by that group and is attached hereto as Exhibit A is hereby approved.

PAGE 43 of 375
CITY OF SAN MARINO RESOLUTION NO. R-23-15

Page 2 of 3 ends

SECTION 5. The requirement that unrepresented employees be vaccinated is hereby eliminated.

SECTION 6. Severability: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.

SECTION 7. Effective Date: This Resolution shall become effective immediately upon adoption.

PASSED, APPROVED AND ADOPTED, at a meeting of the City Council of the City of San Marino, California, on this 10th day of May, 2023.

STEVE TALT, MAYOR

ATTEST:

CHRISTINA BAKER, CITY CLERK
PAGE 44 of 375
CITY OF SAN MARINO RESOLUTION NO. R-23-15

Page 3 of 3 ends

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Christina Baker, City Clerk of the City of San Marino, California, hereby certify that Resolution No R-23-15 was adopted by the City Council of the City of San Marino at a regular meeting held on the 10th day of May, 2023, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

CHRISTINA BAKER, CITY CLERK

CITY OF SAN MARINO
PAGE 45 of 375
Side Letter of Agreement
Between the San Marino City Employees’ Association (“CEA”) And the City of San Marino (“City”)
WHEREAS, On September 30, 2022, the City Council adopted the July 1, 2022, to June 30, 2024, Memorandum of Understanding (“MOU”) with the San Marino City Employees’ Association (“CEA”); and
WHEREAS, in response to health risks associated with COVID-19, over the course of the last three years the City of San Marino undertook several measures, including, but not limited to requiring the wearing of masks, limiting hours and access to certain facilities, limiting or cancelling programs, requiring employees to self-quarantine under certain circumstances, and imposing a vaccine mandate on City employees pursuant to an MOU with SMCEA; and WHEREAS, the above measures have changed with the passage of time due to the availability of vaccines and boosters, the changing health orders from the Federal, State and County level, the rise and fall of various COVID variants, and the changes in COVID infection and death rates; and
WHEREAS, the State of California, as well as the City of San Marino have lifted the state of emergency related to COVID; and
WHEREAS, the change in circumstances described above since the original imposition of the vaccine requirement warrant elimination of the requirement and the staff has met and conferred with the members of the SMCEA regarding the effects of eliminating the vaccine requirement; and
Accordingly, the City and the SMCEA agree that the previously agreed to vaccine mandate is hereby eliminated from the MOU.

Dated: May 10, 2023 _________________________________
San Marino City Employees Association
Dated: May 10, 2023 _________________________________
City of San Marino
PAGE 46 of 375
RESOLUTION NO. R-22-18

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN

MARINO IMPLEMENTINGA MANDATORYVACCINE MANDATE FOR

EMPLOYEES REPRESENTED BY THE SAN MARINO POLICE
OFFICERS ASSOCIATION ("SMPOA")
WHEREAS, SMPOA is the exclusive representative for non-management classifications in the City's Police Department, including Police Officers and Police Sergeants. The City and SMPOA are subject to a current Memorandum of Understanding, which is set to expire on June 30, 2022.

WHEREAS, on August 12, 2021, Scott Pilch, the City's then-Human Resources Manager, invited the SMPOA to engage in bargaining on the negotiable "effects"1 of a mandatory vaccine policy. The parties thereafter met on four occasions between late August 2021 and early October 2021 to discuss the City's proposed mandatory vaccine policy.

WHEREAS, on October 5, 2021, the City verbally declared an impasse in negotiations over the vaccine mandate. The City's impasse procedure is set forth in Sections 18.14 and 18.15 of the City's Personnel Rules. Section 18.15(A) provides:
"Either party may request in writing of the other party no more than ten (10) calendar days following the agreement that an impasse exists, that advisory arbitration be entered into.'
SMPOA made such a request.

WHEREAS, advisory arbitration proceedings were conducted on December 11, 2021. On December 22, 2021, the advisory arbitrator issued his recommendation, stating in part:
"That the City in its mandated vaccination policy provide language that employees may request an exemption from vaccination for religious and medical reasons and that the City will make an individualized consideration of each employee's request for a reasonable accommodation."
The arbitrator rejected SMPOA's current position2 that anyone with a medical or religious exemption be guaranteed testing as an alternative to vaccination. 1 The "decision" to implement a mandatory vaccine policy is outside the scope of representation, University of California (2021) PERB Decision No. 2783-H. 2 At the time impasse was declared, SMPOA's position was that testing was an alternative to vaccination. At arbitration, SMPOA "stepped back" from this position. SMPOA's revised position at arbitration was that anyone with a medical or religious exemption must be guaranteed testing.

PAGE 47 of 375
WHEREAS, the City Council accepted the advisory arbitrator's recommendation on January 12, 2022.

WHEREAS, in 2011 the California Legislature implemented a "fact-finding" for agencies (such as the City) subject to the Meyers-Milias-Brown Act (Government Code Section 3500, et. seq.) Government Code Section 3505.4 provides in part:
in part:
"If the dispute was not submitted to mediation, an employee organization may request that the parties' differences be submitted to a factfinding panel not later than 30 days following the date that either party provided the other with a written notice of a declaration of impasse."
SMPOA made such a request.

WHEREAS, factfinding proceedings were conducted on February 11, 2022.

WHEREAS, the factfinding panel issued its recommendation on February 25, 2022 stating "Two factors favor the City of San Marino's position. First, at hearing Mr. Filarsky clearly indicated that the City intends to follow the CDC's guidelines. As a practical matter, that means that if and when the CDC modifies their guidelines as the virus and its variants change over time, the City would of necessity take a look at the changes to comply.

This makes sense as no one really knows what the next variant or degree of transmission/hospitalization with bring. And logically a significant change would trigger an obligation to meet and confer with the San Marino Police Officers Association over the impact of the changes.

The second item in the City's favor has to do with their position that the City will enter into a back and forth process for each individual who requests an exemption from the City Policy of being vaccinated. Not all employees are alike, and not every ones circumstances are the same.

For these two reasons, I find that the language suggested by the advisory arbitrator and adopted by the City of San Marino should stand. As the state of the virus changes, or substantive changes are made to the CDC guidelines, the parties will have ample opportunity to revisit the policy.

Therefore, the recommendation is that their current policy and clarifying language proposed and adopted by the advisory arbitration remain in full force and effect." PAGE 48 of 375
WHEREAS, Government Code Section 3505.7 provides:
"After any applicable mediation and factfinding procedures have been exhausted, but no earlier than 10 days after the factfinders' written findings of fact and recommended terms of settlement have been submitted to the parties pursuant to Section 3505.5, a public agency that is not required to proceed to interest arbitration may, after holding a public hearing regarding the impasse, implement its last, best, and final offer, but shall not implement a memorandum of understanding. The unilateral implementation of a public agency's last, best, and final offer shall not deprive a recognized employee organization of the right each year to meet and confer on matters within the scope of representation, whether or not those matters are included in the unilateral implementation, prior to the adoption by the public agency of its annual budget, or as otherwise required by law." NOW, THEREFORE, BE IT RESOLVED:

1. Effective April 25, 2022, a mandatory City COVID-19 vaccme policy shall be implemented for employees represented by SMPOA.

2. Absent a valid medical or religious exemption that can be accommodated by the City, regular testing and masking is not a substitute for vaccination.

3. Employees who fail to comply with this City vaccine mandate shall be separated from employment.

4. The City Manager is directed to provide written notice to all SMPOA employees of this mandatory City COVID-19 vaccination policy.

PASSED, APPROVED AND ADOPTED, at a meeting of the City Council of the City of San Marino, California, on this 13th day of April, 2022. �L� susfANJiK.Uifuwskr-;-MA YOR
ATTEST:

PAGE 49 of 375

STATE OF CALIFORNIA

COUNTY OF LOS ANGELES

CITY OF SAN MARINO
)
) ss.
)
l, Christina Baker, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-22-18 was adopted by the City Council of San Marino at a regular meeting held on the 13th day of April, 2022, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Council Member Shepherd Romey, Council Member Ude, Vice Mayor Tait, and Mayor Jakubowski
Council Member Huang
None
None c4 $kl

CHRISTINA BAKER, CITY CLERK

CITY OF SAN MARINO
-1
PAGE 50 of 375
PAGE 51 of 375
PAGE 52 of 375
PAGE 53 of 375
PAGE 54 of 375

COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH

ORDER OF THE HEALTH OFFICER
Health Officer Order No. 2023-01: Page 1 of 9
COVID-19 Vaccination Requirement for Health Care Workers Revised 3/30/2023
ORDER NO. 2023-01 OF THE LOS ANGELES COUNTY HEALTH OFFICER

ORDER OF THE LOS ANGELES COUNTY HEALTH OFFICER
COVID-19 VACCINATION REQUIREMENT FOR HEALTH CARE WORKERS Issue Date: Thursday, March 30, 2023
Effective at 12:01am on Monday, April 03, 2023
Recent Updates (Revisions are highlighted in yellow):
3/30/2023:
• Continues the longstanding vaccination and single booster vaccination requirement for healthcare and home care workers in Los Angeles County. • Clarifies that this Order does not apply to full time telework workers, those who work 100% of their employed time remotely from a healthcare facility.

Please read this Order carefully.

SUMMARY OF THE ORDER:

On March 31, 2023, the Los Angeles County emergency declarations for COVID-19 will be lifted. Lifting of the emergency declarations is in response to the presence and greater availability of resources needed to respond to the pandemic, such as vaccinations, effective treatments for those who are vulnerable to severe disease, and effective use of mitigation strategies, such as testing and masking—all of which were either not present or were in scarce supply early in the pandemic.

Despite improvements of knowledge about COVID-19 and the availability of resources, the SARS-CoV-2 virus, other future variants or subvariants of the SARS-CoV-2 virus, and other circulating respiratory viruses remain a concern for Los Angeles County residents. The SARSCoV-2 and other circulating respiratory viruses pose a particular risk to the health of medically vulnerable residents and people who may be exposed based upon the necessity of their circumstances. Patients, clients, and residents in healthcare settings have little choice about their potential exposure to COVID-19 when they seek care, and many of them are at greater risk of severe COVID-19-related illness and death due to age, underlying health conditions, or both.

COVID-19 vaccination and boosters continue to be the most important strategy to prevent serious illness and death from COVID-19. And when healthcare providers and workers in healthcare and home care settings are vaccinated, including receiving a vaccine booster dose, there is a reduced risk to those who interact with them, especially when they are wearing a well-fitting mask (see separate masking County Health Officer Order No. 2023-02).

PAGE 55 of 375

COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH

ORDER OF THE HEALTH OFFICER
Health Officer Order No. 2023-01: Page 2 of 9
COVID-19 Vaccination Requirement for Health Care Workers Revised 3/30/2023
Accordingly, this County Health Officer Order (Order) continues the requirement that covered healthcare facility and homecare workers receive all required doses of the primary vaccine series, and once they are eligible, a vaccine booster dose pursuant to Table A below.

Additionally, facilities must continue to track workers' vaccination or exemption status to ensure they are complying with these requirements. The County Health Officer anticipates that state and federal regulators will, in coming months, shift the vaccination protocols to more of a seasonal model (like receipt of an annual influenza vaccination), and the County Health Officer will evaluate such changes to determine whether to revise this Order in response. In any event, the County Health Officer will reevaluate the need for this Order before September 30, 2023.

As defined by this Order, High-Risk Settings within the County of Los Angeles Public Health Jurisdiction, include every licensed acute care hospital, skilled nursing facility (SNF), intermediate care facility, medical and dental offices, other health or direct care facility types, pre-hospital care settings, and home care residential settings or individual homes where vulnerable individuals receive care or reside.

The Order provides limited exceptions and does not apply to people who only visit the Healthcare Facility on an intermittent or occasional basis or for short periods of time, such as firefighters, police, and law enforcement (unless they are stationed or routinely assigned to work at the Healthcare Facility). This Order does not apply to healthcare workers, who work remotely from a healthcare facility 100% of their employed time. This Order also does not apply to patients, clients, residents, or their visitors, although the County Health Officer strongly recommends they wear a well-fitting mask in those healthcare settings as further outlined in the companion order regarding masking (County Health Officer Order No. 2023-02) and are vaccinated consistent with the CDC guidance.

Aside from the requirements of this Order, the County Health Officer still strongly recommends that everyone continue appropriate protections based on their individual situation, including the following five measures: 1) following the CDC’s most current COVID-19 vaccination and booster guidance; 2) wearing a well-fitting mask in appropriate settings based upon personal and household risk factors; 3) staying home whenever sick in order to protect others and following the State and County’s guidance if they are a COVID-19 case or a close contact of a case; 4) staying aware of medication that can be used when sick with COVID-19, such as Paxlovid that can decrease the severity of the infection, especially for anyone over 50 years old or who has other risk factors; and 5) staying up-to-date on information about COVID-19 and other respiratory illnesses.

This Order is effective within the County of Los Angeles Public Health Jurisdiction, defined as all cities and unincorporated areas within the County of Los Angeles, except for the cities of Long Beach and Pasadena that must follow their respective City Health Officer orders and guidance. This Order is effective at 12:01 am on Monday, April 03, 2023.

PAGE 56 of 375

COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH

ORDER OF THE HEALTH OFFICER
Health Officer Order No. 2023-01: Page 3 of 9
COVID-19 Vaccination Requirement for Health Care Workers Revised 3/30/2023

UNDER THE AUTHORITY OF CALIFORNIA HEALTH AND SAFETY CODE (HSC) SECTION 120175; CALIFORNIA CODE OF REGULATIONS (CCR), TITLE 17, SECTION 2501; AND LOS ANGELES COUNTY CODE, SECTION 11.04.010
THE COUNTY OF LOS ANGELES HEALTH OFFICER ORDERS:
1) Purpose. Although the state-wide emergency declaration has ended and the local emergency will soon end, COVID-19 continues to spread and pose a risk to persons within Los Angeles County. COVID-19 vaccination and boosters continue to be the most important strategy to prevent serious illness and death from COVID-19. And when healthcare providers and workers in healthcare and home care settings are vaccinated, including receiving a vaccine booster dose, there is a reduced risk to those who interact with them. This Order continues the requirement that covered healthcare facility and homecare workers receive all required doses of the primary vaccine series, and once they are eligible, a vaccine booster dose pursuant to Table A below. Additionally, facilities must continue to track workers' vaccination or exemption status to ensure they are complying with these requirements. The County Health Officer will continue to monitor data regarding the evolving scientific understanding of the risks posed by COVID-19, including the impact of vaccinations, and will reevaluate the need for this Order before September 30, 2023. 2) Intent. The primary intent of this Order is to continue the COVID-19 requirement that covered healthcare facility and homecare workers receive all required doses of the primary vaccine series, and once they are eligible, a vaccine booster dose pursuant to Table A below. Additionally, facilities must continue to track workers' vaccination or exemption status to ensure they are complying with these requirements. 3) Interpretation. All provisions of this Order must be interpreted to effectuate the purpose and intent of this Order as described above. The summary at the beginning of this Order as well as the headings and subheadings of sections contained in this Order are for convenience only and may not be used to interpret this Order. In the event of any inconsistency between the summary, headings, or subheadings and the text of this Order, the text will control.
4) Facilities and Settings Subject to this Order. All workers who provide services or work in healthcare facilities described in subdivision (a) and home care settings described in subdivision (b), (“High-Risk Settings”) have their first dose of a one-dose regimen or their second dose of a two-dose regimen:
a. Health Care Facilities:
i. General Acute Care Hospitals
ii. Skilled Nursing Facilities (including Subacute Facilities) iii. Intermediate Care Facilities
iv. Emergency Medical Services Provider Agencies
v. Acute Psychiatric Hospitals
vi. Adult Day Health Care Centers
vii. Program of All-Inclusive Care for the Elderly (PACE) and PACE Centers PAGE 57 of 375

COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH

ORDER OF THE HEALTH OFFICER
Health Officer Order No. 2023-01: Page 4 of 9
COVID-19 Vaccination Requirement for Health Care Workers Revised 3/30/2023
viii. Ambulatory Surgery Centers
ix. Chemical Dependency Recovery Hospitals
x. Clinics & Doctor Offices (including behavioral health, surgical, dental) xi. Congregate Living Health Facilities
xii. Dialysis Centers
xiii. Hospice Facilities
xiv. Pediatric Day Health and Respite Care Facilities
xv. Residential Substance Use Treatment and Mental Health Treatment Facilities b. Home Care Settings
i. Home Care Organization
ii. Home Health Agency
5) In-Home Service Providers Subject to this Order. All workers who provide services or work in facilities described in subdivisions (a) through (d) below are required to have their first dose of a one-dose regimen or their second dose of a two-dose regimen:
a. All in-home direct care services workers, including registered home care aides and certified home health aides, except for those workers who only provide services to a recipient with whom they live or who are a family member of the recipient for whom they provide services;
b. All waiver personal care services (WPCS) providers, as defined by the California Department of Health Care Services, and in-home supportive services (IHSS) providers, as defined by the California Department of Social Services, except for those workers who only provide services to a recipient with whom they live or who are a family member of the recipient for whom they provide services; c. All hospice workers who are providing services in the home or in a licensed facility; d. All regional center employees, as well as service provider workers, who provide services to a consumer through the network of Regional Centers serving individuals with developmental and intellectual disabilities, except for those workers who only provide services to a recipient with whom they live or who are a family member of the recipient for whom they provide services.
6) Provision of Services to a Single Household for In-Home Service Providers to be Eligible for Specified Exceptions. All workers who are eligible for the exceptions outlined in subdivisions (a), (b), and (d) of section (2) must only provide services to a single household. If the worker provides services across multiple households, then the exception does not apply, and the worker must adhere to the provisions of this Order. 7) Authorized COVID-19 Vaccines. Two-dose vaccines include: Pfizer-BioNTech, Moderna, or Novavax vaccines authorized by the World Health Organization. The one-dose vaccine is: Johnson and Johnson [J&J]/Janssen. All COVID-19 vaccines that are currently authorized for emergency use can be found at the following links:

PAGE 58 of 375

COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH

ORDER OF THE HEALTH OFFICER
Health Officer Order No. 2023-01: Page 5 of 9
COVID-19 Vaccination Requirement for Health Care Workers Revised 3/30/2023
i. By the U.S. Food and Drug Administration (FDA), are listed at the FDA COVID19 Vaccines webpage. ii. By the World Health Organization (WHO), are listed at the WHO COVID-19 Vaccines webpage.
8) Definitions. For purposes of this Order the following terms have the meanings given below:
a. Worker. "Worker" refers to all paid and unpaid employees, contractors, students, and volunteers who work in indoor or other settings where (1) care is provided to individuals in care (patients), (2) patients have access for any purpose, leading to direct or indirect patient contact or exposure to SARS-CoV-2 airborne aerosols, or (3) home care or daily living assistance is provided to residents. This includes workers serving in health care, prehospital care, patient transport, medical or dental offices, residential care or other direct care settings, other health care settings or home health care settings who have the potential for direct or indirect exposure to patients, residents, or SARS-CoV-2 airborne aerosols. Workers include, but are not limited to, direct supportive services staff, hospice providers, nurses, nursing assistants, medical assistants, physicians, dental assistants, dentists, technicians, therapists, WPCS providers, IHSS providers, phlebotomists, pharmacists, emergency medical technicians (EMTs), EMT—paramedics, prehospital care personnel, affiliated home care aides, registered home care aides, certified home health aides, independent home care aides, home health aides, contractual staff not employed by the facility, students and trainees, contractual staff not employed by the residential facility, and persons not directly involved in providing care or services, but who could be exposed to infectious agents that can be transmitted in the care setting (e.g., clerical, clergy, dietary, environmental services, laundry, security, engineering and facilities management, administrative, billing, cosmetology, personal training and volunteer personnel). People who, in the course of their duties, may enter or work in a Healthcare Facility on an intermittent or occasional basis or for short periods of time including, but not limited to, firefighters, police, other law enforcement, and attorneys, are not included in the term “Worker” unless they are permanently stationed or regularly assigned to the Healthcare Facility. And such people must wear a Well-Fitting Mask whenever they are onsite interacting with patients, clients, and residents and in patient care settings. The Order does not apply to a Worker who is assigned to telework or remote work 100% of the time. b. Employer. “Employer” refers to an organization that employs and directs the worker in providing services. In the case of workers in a facility, the facility is the employer.

In the case of certified home health aides and affiliated home care aides, the home health agencies and home care organizations are the employer. c. Employer-Recipient. “Employer-Recipient” refers to the person receiving services from IHSS workers, WPCS workers, and independent registered home care aides.

PAGE 59 of 375

COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH

ORDER OF THE HEALTH OFFICER
Health Officer Order No. 2023-01: Page 6 of 9
COVID-19 Vaccination Requirement for Health Care Workers Revised 3/30/2023
9) Single Booster Dose Requirement. All Workers currently eligible for boosters who provide services or work in facilities described in Paragraphs 1(a), 1(b), and 2 must be "fully vaccinated and boosted" for COVID-19, receiving all recommended doses of the primary series of vaccines and a vaccine booster dose pursuant to Table A below.

Table A: COVID-19 Immunization Requirements for Covered Workers COVID-19 Vaccine Primary
vaccination series
When to get
the vaccine
booster dose
Which vaccine booster
dose to receive
Moderna 1st and 2nd doses
Booster dose at
least 2 months and
no more than 6
months after 2nd
dose
Any of the COVID-19 vaccines
authorized in the United States
may be used for the booster dose,
but either Moderna or PfizerBioNTech are preferred. Novavax is not authorized for use as a
booster dose at this time.

Novavax 1st and 2nd doses
Booster dose at
least 2 months and
no more than 6
months after 2nd
dose
Any of the COVID-19 vaccines
authorized in the United States
may be used for the booster dose,
but either Moderna or PfizerBioNTech are preferred. Novavax is not authorized for use as a
booster dose at this time.

Pfizer-BioNTech 1st and 2nd doses
Booster dose at
least 2 months and
no more than 6
months after 2nd
dose
Any of the COVID-19 vaccines
authorized in the United States
may be used for the booster dose,
but either Moderna or PfizerBioNTech are preferred. Novavax is not authorized for use as a
booster dose at this time.

Johnson and Johnson
[J&J]/Janssen
1st dose
Booster dose at
least 2 months and
no more than 6
months after 1st
dose
Any of the COVID-19 vaccines
authorized in the United States
may be used for the booster dose,
but either Moderna or PfizerBioNTech are preferred. Novavax is not authorized for use as a
booster dose at this time.

World Health Organization
(WHO) emergency use listing
(EUL) COVID-19 vaccine
All recommended
doses
Booster dose at
least 2 months and
no more than 6
months after getting
all recommended
doses
Single booster dose of Moderna or
Pfizer-BioNTech COVID-19
vaccine. Novavax is not authorized
for use as a booster dose at this
time.

A mix and match series
composed of any combination
of FDA-approved, FDAauthorized, or WHO-EUL
COVID-19 vaccines
All recommended
doses
Booster dose at
least 2 months and
no more than 6
months after getting
Single booster dose of Moderna or
Pfizer-BioNTech COVID-19
vaccine. Novavax is not authorized
for use as a booster dose at this
time.

PAGE 60 of 375

COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH

ORDER OF THE HEALTH OFFICER
Health Officer Order No. 2023-01: Page 7 of 9
COVID-19 Vaccination Requirement for Health Care Workers Revised 3/30/2023
COVID-19 Vaccine Primary
vaccination series
When to get
the vaccine
booster dose
Which vaccine booster
dose to receive
all recommended
doses
a. Those Workers currently eligible for booster doses per Table A above must receive their booster dose when eligible. Workers not yet eligible for boosters must be in compliance no later than 15 days after the recommended timeframe above for receiving the booster dose.
b. Workers who provide sufficient proof of COVID-19 infection after completion of their primary series may defer booster administration for up to 90 days from date of first positive test or clinical diagnosis. To provide proof of prior infection, workers must provide documentation of previous diagnosis from a health care provider or confirmed laboratory results. Workers with a deferral due to a proven COVID-19 infection must receive their booster dose no later than 15 days after the expiration of their deferral.
10)Limited Exceptions. Workers may be exempt from the vaccination requirements of this Order only upon providing the operator of the facility, their employer, their employerrecipient, their employing home health care organization or home health agency, a declination form, signed by the individual stating either of the following: (1) the worker is declining vaccination based on Religious Beliefs, or (2) the worker is excused from receiving any COVID-19 vaccine due to Qualifying Medical Reasons. a. To be eligible for a Qualified Medical Reasons exemption the worker must also provide to their employer or employer-recipient a written statement signed by a physician, nurse practitioner, or other licensed medical professional practicing under the license of a physician stating that the individual qualifies for the exemption (but the statement should not describe the underlying medical condition or disability) and indicating the probable duration of the worker’s inability to receive the vaccine (or if the duration is unknown or permanent, so indicate). See the most updated version of the Center for Disease Control and Prevention’s Interim Clinical Considerations for Use of COVID-19 Vaccines guidance.
11)COVID-19 Testing. Covered facilities should maintain capacity at their worksite, to continue to test as recommended during outbreaks and in the event it is required again at a future date. Facilities may also still consider various screening testing strategies (point in time testing, serial testing, etc.) and based on concerning levels of transmission locally.

Workers may also consider routine diagnostic screening testing if they have underlying immunocompromising conditions (e.g., organ transplantation, cancer treatment), due to the greater risks such individuals face if they contract COVID-19:
a. Skilled Nursing facilities must continue to comply with current federal requirements that may require more stringent testing of staff, including QSO-20-38-NH REVISED “Interim Final Rule (IFC), CMS-3401-IFC, Additional Policy and Regulatory Revisions in Response to the COVID-19 Public Health Emergency related to LongPAGE 61 of 375

COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH

ORDER OF THE HEALTH OFFICER
Health Officer Order No. 2023-01: Page 8 of 9
COVID-19 Vaccination Requirement for Health Care Workers Revised 3/30/2023
Term Care (LTC) Facility Testing Requirements” or similar requirements that may be imposed in the future.
12)Addressing a Critical Staffing Shortage. If current trained staff at a Healthcare Facility, as defined by this Order, is insufficient to meet the current need, despite the use of conventional and contingency strategies to address the shortage, and the clinical care of patients may be negatively impacted (elsewhere referred to as a “critical staffing shortage”), the County requirement for COVID-19 vaccination prior to hire may be relaxed until the critical staffing shortage is alleviated. Healthcare Facilities that hire unvaccinated staff using this critical staffing shortage temporary exemption must notify the Los Angeles County Department of Public Health (LACDPH) within 5 days of hire through LACDPH’s online REDCap system: https://dphredcap.ph.lacounty.gov/surveys/?s=T4734YYFWL. Once the critical staffing shortage is alleviated at the Healthcare Facility, the COVID-19 vaccine requirement of this Order is in effect. Unvaccinated staff hired during the critical staffing shortage must either complete their primary COVID-19 vaccination series plus one booster dose within 6 months of the alleviation of the critical staffing shortage or, pursuant to section (8), obtain an exemption from the vaccination requirement. All Medicare- and Medicaid-certified facilities and those who provide services to certified facilities under contract or other arrangements are still required to comply with all federal healthcare worker COVID-19 vaccination requirements. See QSO-23-02-ALL (Revised Guidance for Staff Vaccination Requirements) to ensure that all applicable staff are vaccinated with COVID–19 primary series. The Centers for Medicare and Medicaid Services has also provided a decision tree for the federal staff vaccination requirement. 13)Maintenance of Records. Consistent with applicable privacy laws and regulations, the operator of the facility, organization or agency must maintain records of workers’ vaccination or exemption status.
a. The facility must provide such records to LACDPH or their designee promptly upon request, and in any event no later than the next business day after receiving the request.
b. Operators of the facilities subject to the requirement under sections (1) and (2) must maintain records with the following information: (1) full name and date of birth; (2) vaccine manufacturer; and (3) date of vaccine administration (for first dose and, if applicable, second dose).
c. For unvaccinated workers: signed declination forms with written health care provider’s statement where applicable, as described in section (8) above. 14)Masking and Other Infection Control Policies and Practices. Nothing in this Order limits otherwise applicable requirements related to Personal Protective Equipment, personnel training, and infection control policies and practices. In a separate order (County Health Officer Order No. 2023-02), LACDPH requires all Workers continue to wear a well-fitting surgical mask or higher-level respirator approved by the National Institute of Occupational Safety and Health (NIOSH), such as an N95 filtering facepiece respirator, at all times when providing care to patients/clients/residents and when in patient care areas in healthcare and direct care settings, when patients, clients or residents are present.

PAGE 62 of 375

COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC HEALTH

ORDER OF THE HEALTH OFFICER
Health Officer Order No. 2023-01: Page 9 of 9
COVID-19 Vaccination Requirement for Health Care Workers Revised 3/30/2023
15)Access to Vaccinations. Facilities, organizations, and agencies covered by this Order are encouraged to provide onsite vaccinations, easy access to nearby vaccinations, and education and outreach on vaccinations.
16)Obligation to Follow County Health Officer Orders and Directives and Mandatory State and Federal Rules. All covered facilities must follow any applicable orders of the County Health Officer and any applicable rules issued by state or federal authorities, including but not limited to Cal/OSHA regulations. Based on local health conditions, this Order may include a limited number of health and safety requirements that are more protective or more detailed than those contained under other rules. Employers must adhere to applicable Cal/OSHA regulations relating to COVID-19 health and safety measures in the workplace. In the event of a conflict between provisions of any County Health Officer Order and any order or rule, the provision that is more protective of health supersedes the conflicting, less protective provisions of the other order or rule. 17)Copies. The County shall promptly provide copies of this Order by: (a) posting it on the Los Angeles Department of Public Health’s website (publichealth.lacounty.gov), (b) providing it to any member of the public requesting a copy, and (c) issuing a press release to publicize the Order throughout the County.
18) Severability. If any subsection, sentence, clause, phrase, or word of this Order or any application of it to any person, structure, gathering, or circumstance is held to be invalid or unconstitutional by a decision of a court of competent jurisdiction, then such decision will not affect the validity of the remaining portions or applications of this Order. 19) Amendments to Order. This Order may be revised in the future as the State Public Health Officer amends its guidance to reflect evolving public health conditions and recommendations issued by the federal Centers for Disease Control and Prevention (CDC) and other public health authorities. Should local COVID-19 conditions warrant, the County Health Officer may issue orders that are more protective than the guidance and orders issued by the State Public Health Officer.
20)Statutory Authority. This Order is issued pursuant to California Health and Safety Code (HSC) section 120175; California Code of Regulations (CCR), Title 17, section 2501; and Los Angeles County Code, section 11.04.010.
21)Effective Date. This Order shall become effective at 12:01 am on Monday, April 03, 2023, and will continue until it is revised, rescinded, superseded, or amended in writing by the County Health Officer.

IT IS SO ORDERED:
3/30/2023
Muntu Davis, M.D., M.P.H.

County Health Officer,
County of Los Angeles
Issue Date
PAGE 63 of 375
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Amber Shah, Parks & Public Works Director
DATE: May 10, 2023
SUBJECT: APPROVAL OF AMENDMENTS TO THE AGREEMENTS WITH

CRANE ARCHITECTURAL GROUP, KELLY SUTHERLIN
MCLEOD ARCHITECTURE, AND GRIFFIN STRUCTURES;

ADDITIONAL HAZARDOUS MATERIAL ABATEMENT
SERVICES BY VISTA ENVIRONMENTAL; AND OF A

PROFESSIONAL DESIGN SERVICES AGREEMENT WITH

CSI FULLMER FOR THE SAN MARINO COMMUNITY

CENTER PROJECT

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Inviting and Relevant City Facilities
Well-Maintained Infrastructure

BACKGROUND
On January 28, 2022, the City Council approved Amendment No. 3 to the agreement with Crane Architectural Group to prepare revised architectural plans and specifications for the San Marino Center Renovation project in order to comply with the Secretary of the Interior’s “Standards for the Treatment of Historic Properties with Guidelines for Preserving, Rehabilitating, Restoring, and Reconstructing Historic Buildings.” The intent of modifying the design was to reduce the cultural resource impact of the building’s renovation from potentially significant to less than significant, which ultimately allowed the City Council to adopt the Environmental Impact Report (EIR) on June 8, 2022 without making a statement of overriding considerations.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 64 of 375
At the same meeting, the City Council awarded a contract to Kelly Sutherlin McLeod Architecture, Inc. to provide historic preservation consulting services to ensure the revised plans sufficiently and appropriately retained the building’s original exterior architecture.

These awards of contract ultimately led to the adoption of the EIR, and the project was able to move smoothly from design to bidding to construction.

The construction and construction management contracts for the San Marino Center Renovation were awarded on July 29, 2022. As part of the overall cost estimates provided at that time, an estimate of $21,900 was provided for a hazardous materials monitor from Vista Environmental, who would ensure that the asbestos and lead paint contained in the existing building were safely handled and removed during the renovation. As the amount fell below $30,000, approval of the contract with Vista Environmental was not required by the City Council.

At its July 29, 2022 meeting, the City Council also awarded a professional services agreement to Griffin Structures for professional construction management services. This was to ensure a construction manager was on site to oversee construction activities and help deliver a successful project.

As part of the project, the City also needs to procure furniture, fixtures, and equipment (FF&E) for the newly renovated facility. An estimate of $604,650 was included for FF&E in the overall project budget for the San Marino Center presented at the July 29, 2022 City Council meeting with the procurement to be brought back to the Council for consideration at a future date. Staff has contacted and interviewed three potential consultants for the design and procurement of the FF&E, and recommends awarding a professional services agreement to CSI Fullmer in an amount not to exceed $275,000.

DISCUSSION
As the project has progressed, additional work that was not outlined in the original agreement or prior amendments with Crane Architectural Group has become necessary. This additional work includes construction support entailing an additional 28 project meetings, as well as 3 additional site observations by the mechanical engineer, 3 additional observations by the plumbing engineer, 3 additional observations by the electrical engineer, and 2 additional site observations by the structural engineer. These site visits and additional meetings will help ensure work is being completed in conformance with the project plans and specifications. The total amount for the additional work requested is $15,360.

Similarly, as construction progressed on the project additional work from Kelly PAGE 65 of 375
Sutherlin McLeod Architects has been required due to the need for additional site visits and historic materials review to ensure the project’s construction adheres to the Secretary of the Interior’s Standards. The total amount for the additional work requested is $21,480.

Once interior demolition began during the construction phase of the project, additional asbestos material was discovered. The cost for additional asbestos material removal, additional laboratory sample testing, and continuing to provide the legally required abatement monitor on-site for the additional shifts necessary to complete all asbestos abatement took longer than estimated in the original contract. The total cost for hazardous materials abatement for the project is now $61,572, an amount which exceeds $30,000 and therefore requires procurement approval by the City Council.

As Griffin Structures’ contract for construction management was approved in an amount not to exceed $385,000 ($350,000 plus $35,000 for contingency), a total of $65,000 in additional funds is requested for their contract amendment to oversee construction activities until the project is complete, bringing their total agreement amount to $450,000 ($432,215 plus contingency). This amount is requested in order to compensate for the additional time the construction manager will be required to oversee the project to completion as a result of the extended project schedule, which has been prolonged primarily due to long-lead procurement items as well as additional coordination with Southern California Edison regarding electrical panel installation and other unforeseen site conditions.

Overall, despite the cost increases for these select items, appropriation of additional funds is not required to cover these costs. As part of the awards of construction contracts on July 29, 2022, a total construction contingency of $582,000 to cover unforeseen costs that may arise during construction was appropriated in the project budget. This contingency will sufficiently cover the costs for these contract amendments and additional abatement work.

As the project moves toward completion, the procurement of furniture, fixtures and equipment (FF&E) is a necessary step to ensure the facility is able to be usable for both City staff and the public. After interviewing three potential consultants, staff recommends awarding a professional services contract to CSI Fullmer for the design and procurement of the FF&E. CSI Fullmer is based out of Pasadena, and has extensive experience providing furnishings to government agencies, including providing furnishings for City Hall several years ago. Based on their experience and qualifications, staff recommends moving forward with CSI Fullmer to assist in completing this phase of the project with a contract amount not to exceed $275,000. This amount will cover CSI Fullmer’s cost proposal of $234,760 (Attachment 9), PAGE 66 of 375
plus contingency for finalizing furniture quantities and any additional furnishing needs identified as we move closer to the facility opening. In accordance with San Marino Municipal Code 2.06.05(B)(6), competitive bidding for the procurement of the furniture will be waived as CSI Fullmer will utilize cooperative purchasing agreements offered through OMNIA Partners and California Multiple Award Schedules (CMAS) for local government agencies. No new funds are required to be appropriated as a result of this contract, as $604,650 was budgeted for this item (within the San Marino Center overall budget) when the City Council appropriated the project funds at its July 29, 2022 meeting. Based on the proposal amount, the City will realize cost savings for this particular item.

FISCAL IMPACT & PROCUREMENT REVIEW
The adopted FY 2022-23 capital improvement plan budget includes $7,623,613 in account no. 394-40-4600-1000 (San Marino Center Renovation) for the construction, construction management, and associated construction support services necessary to complete the project. As noted earlier, the costs for the contract amendments and additional costs specified in this report have either already been budgeted for or can be covered by the project’s construction contingency. As such, sufficient funding exists for the additional work and no new appropriation is required.

The Finance Director has reviewed this staff report for compliance with San Marino City Code §02.06.05.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council approve the contract amendments, additional hazardous material abatement services, and award a professional design services agreement to CSI Fullmer. If the Council concurs, an appropriate motion would be:
“I move to approve Amendment No. 4 to the professional design services agreement with Crane Architectural Group and increase the compensation amount in the agreement, as modified by Amendments No. 1, 2, and 3, by an additional $15,360; approve Amendment No. 1 to the professional design services agreement with Kelly Sutherlin McLeod Architecture, Inc., increasing the total compensation amount by $21,480; approve amendment No. 1 to the professional services agreement with Griffin Structures increasing the total PAGE 67 of 375
contract amount by $65,000; authorize the procurement of additional hazardous materials abatement services from Vista Environmental in the amount of $39,672; and award a professional design services agreement in an amount not to exceed $275,000 to CSI Fullmer for the design and procurement of furniture, fixtures, and equipment for the San Marino Center.”

ATTACHMENTS

1. Amendment No. 4 with Crane Architecture (Draft).

2. PSA with Crane Architecture Group, dated July 31, 2020, and Amendments No. 1, 2, and 3.

3. Amendment No. 1 with Kelly Sutherlin McLeod Architecture (Draft).

4. PSA with Kelly Sutherlin McLeod Architecture, dated January 28, 2022.

5. Vista Environmental Request for Additional Funds, dated March 6, 2023.

6. Vista Environmental Request for Additional Funds, dated October 27, 2022.

7. PSA with Vista Environmental Consulting, dated September 1, 2022.

8. Amendment No. 1 with Griffin Structures (Draft).

9. PSA with Griffin Structures, dated August 1, 2022.

10. PSA with CSI Fullmer (Draft).

11. San Marino Center FF&E Budget Breakout - CSI Fullmer.

12. City Council Staff Report from July 29, 2022 meeting.

PAGE 68 of 375
Doc No. 2419381
AMENDMENT NO. 4 TO AGREEMENT BETWEEN THE CITY OF SAN MARINO

AND CRANE ARCHITECTURAL GROUP
THIS AMENDMENT NO. 4 TO THE AGREEMENT (“Amendment No. 4”) by and between the CITY OF SAN MARINO (“City”) and CRANE ARCHITECTURAL GROUP, Sole Proprietorship (“Consultant”) is effective as of the 10th day of May, 2023.

RECITALS
A. City and Consultant entered into that certain Agreement for Professional Services dated July 31, 2020 (“Original Agreement”) whereby Consultant agreed to provide those professional services specified in the Original Agreement.

B. City and Consultant entered into Amendment No. 1 to the Original Agreement between the City and Consultant dated October 14, 2020 (“Amendment No. 1”) to include a revised concept design and associated additional work.

C. City and Consultant entered into Amendment No. 2 to the Original Agreement between the City and Consultant dated January 13, 2021 (“Amendment No. 2”) include a revised design to integrate the San Marino Center renovation project with the adjacent Crowell Public Library, as shown on the conceptual floor plan, site layout and building elevations approved by the City Council on December 9, 2020, and associated additional work.

D. City and Consultant entered into Amendment No. 3 to the Original Agreement between the City and Consultant dated January 28, 2022 (“Amendment No. 3”) to include a revised design to redesign the plans and modify the specifications to change the exterior architectural style from “Spanish Mediterranean” to “Modern Colonial Revival”, and associated additional work E. City and Consultant now desire to amend the Original Agreement, as amended by Amendments No. 1. No. 2, and No. 3, in accordance with Section 16 of the Original Agreement to include 28 additional project meetings, 1 additional architect site visit, and additional site observations by mechanical, plumbing, electrical, and structural engineers, landscape architect, and audio/visual consultant. 1. The Original Agreement, as amended by Amendments No. 1, 2, 3 and 4, is referred to herein as the “Agreement.”
TERMS

1. Contract Changes. The Agreement is amended as provided herein.

A. Exhibit A (Scope of Services) of the Agreement shall be modified to also include Exhibit A-1 to this Amendment No. 4 (Authorization for Additional Work Change Order Request dated January 16, 2023).

B. In consideration of the additional work, the compensation amount in Term 3 of the Original Agreement, as modified by Amendments 1, 2, and 3, shall be PAGE 69 of 375
Doc No. 2453984
increased by $15,360 such that the new compensation amount in Term 3.0 of the Agreement is $658,225.

2. Continuing Effect of Agreement. Except as amended by this Amendment No. 4, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 4, whenever the term “Agreement” appears in the Agreement, it shall mean the Original Agreement, as amended by this Amendment and Amendments No. 1, 2, and 3.

3. Affirmation of Agreement; Warranty Re Absence of Defaults. City and Consultant each ratify and reaffirm each and every one of the respective rights and obligations arising under the Agreement. Each party represents and warrants to the other that there have been no written or oral modifications to the Agreement other than as provided herein. Each party represents and warrants to the other that the Agreement is currently an effective, valid and binding obligation.

Consultant represents and warrants to City that, as of the date of this Amendment No. 4, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

City represents and warrants to Consultant that, as of the date of this Amendment No. 4, Consultant is not in default of any material term of the Agreement and that there have been not events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

4. Adequate Consideration. The parties hereto irrevocably stipulate and agree that they have each received adequate and independent consideration for the performance of the obligations they have undertaken pursuant to this Amendment No. 4.

5. Authority. The persons executing this Amendment No. 4 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 4 on behalf of said party, (iii) by so executing this Amendment No. 4, such party is formally bound to the provisions of this Amendment No. 4, and (iv) the entering into this Amendment No. 4 does not violate any provision of any other Agreement to which said party is bound.

IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 4 on the date and year first hereinabove written.

City of San Marino Crane Architectural Group
By:_____________________________ By:______________________________ Signature
_____________________________ _____________________________ Print Name and Title Print Name and Title
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Doc No. 2453984
Date:____________________________ Date: ____________________________

ATTEST: APPROVED AS TO FORM:
___________________________ ________________________________ Christina Baker Joe Montes
City Clerk City Attorney
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Doc No. 2453984
Exhibit A-1
Authorization for Additional Work
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For
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Doc No. 2419381
AMENDMENT NO. 3 TO AGREEMENT BETWEEN THE CITY OF SAN MARINO

AND CRANE ARCHITECTURAL GROUP
THIS AMENDMENT NO. 3 TO THE AGREEMENT (“Amendment No. 3”) by and between the CITY OF SAN MARINO (“City”) and CRANE ARCHITECTURAL GROUP, Sole Proprietorship (“Consultant”) is effective as of the 28th day of January, 2022.

D. City and Consultant now desire to amend the Original Agreement, as amended by Amendments No. 1 and 2, in accordance with Section 16 of the Original Agreement to include a revised design to redesign the plans and modify the specifications to change the exterior architectural style from “Spanish Mediterranean” to “Modern Colonial Revival”, and associated additional work described in Exhibit A-1. The Original Agreement, as amended by Amendments No. 1, 2 and 3, is referred to herein as the “Agreement.” TERMS

1. Contract Changes. The Agreement is amended as provided herein.

A. Exhibit A (Scope of Services) of the Agreement shall be modified to also include Exhibit A-1 to this Amendment No. 3 (Authorization for Additional Work Change Order Request dated January 17, 2022).

B. In consideration of the additional work, the compensation amount of $413,665 in Term 3 of the Original Agreement shall be increased by $229,600 such that the new compensation amount in Term 3.0 of the Agreement is $642,865.

2. Continuing Effect of Agreement. Except as amended by this Amendment No. 3, all provisions of the Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 3, whenever the term “Agreement” appears in the Agreement, PAGE 102 of 375
Doc No. 2453984
it shall mean the Original Agreement, as amended by this Amendment and Amendments No. 1 and 2.

Consultant represents and warrants to City that, as of the date of this Amendment No. 3, City is not in default of any material term of the Agreement and that there have been no events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

City represents and warrants to Consultant that, as of the date of this Amendment No. 3, Consultant is not in default of any material term of the Agreement and that there have been not events that, with the passing of time or the giving of notice, or both, would constitute a material default under the Agreement.

5. Authority. The persons executing this Amendment No. 3 on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 3 on behalf of said party, (iii) by so executing this Amendment No. 3, such party is formally bound to the provisions of this Amendment No. 3, and (iv) the entering into this Amendment No. 3 does not violate any provision of any other Agreement to which said party is bound.

IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 3 on the date and year first hereinabove written.

City of San Marino Crane Architectural Group
By:_____________________________ By:______________________________ Signature
_____________________________ _____________________________ Print Name and Title Print Name and Title
Date:____________________________ Date: ____________________________

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Doc No. 2453984
ATTEST: APPROVED AS TO FORM:
___________________________ ________________________________ Christina Baker Joe Montes
City Clerk City Attorney
Exhibit A-1
Authorization for Additional Work
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Doc No. 2547482
AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF SAN MARINO AND KELLY SUTHERLIN MCLEORD ARCHITECTURE, INC.

THIS AMENDMENT NO. 1 TO THE AGREEMENT (“Amendment No. 1”) by and between the CITY OF SAN MARINO (“City”) and Kelly Sutherlin McLeod Architecture, Inc., a California corporation (“Consultant”) is effective as of May 10, 2023. City and Consultant are collectively referred to as the “Parties.”

RECITALS
A. City and Consultant entered into that certain Agreement for Professional Services dated January 28, 2022 (“Original Agreement”) whereby Consultant agreed to provide those professional services specified in the Original Agreement.

B. City and Consultant now desire to amend the Original Agreement, in accordance with Section 16 of the Agreement to increase the compensation amount by $21,480. The total agreement compensation amount is now $91,460.

TERMS

1. Contract Changes. The Original Agreement is amended as provided herein.

A. Section 3 of the Original Agreement is amended to read as follows:

3.0 Consultant’s Compensation
City will pay consultant in accordance with the fee schedule set forth in Exhibit B but in no event will the City pay more than $91,460. Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit B, unless otherwise approved by City in writing. Pursuant to Section 2.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services greater than thirty thousand dollars ($30,000.00).

2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all provisions of the Original Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 1, whenever the term “Agreement” appears in the Agreement, it shall mean the Original Agreement, as amended by Amendment No. 1.

3. Authority. The persons executing this Amendment No. 1 on behalf of the Parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this Amendment No. 1, such party is formally bound to the provisions of this Amendment No. 1, and (iv) the entering into this Amendment No. 1 does not violate any provision of any other agreement to which said party is bound.

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IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 1 as of the date and year first hereinabove written.

City of San Marino Kelly Sutherlin McLeod Architecture, Inc.

By:_____________________________ By:______________________________ Mario Rueda, Signature
Acting City Manager
______________________________
Print Name and Title
Date:____________________________ Date: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ________________________________ Christina Baker Joseph Montes
City Clerk City Attorney
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March 3, 2023 Revised March 13, 2023 Revised April 10, 2023 Revised May 2, 2023 Amber Shah, P.E.

Parks & Public Works Director/City Engineer
2200 Huntington Drive
San Marino, CA 91108
sent via email: [email protected]
Re: San Marino Community Center Rehabilitation
Re: Amendment to Agreement
Historic Preservation Consultant Services for San Marino Center Renovation Project No. 20-1000
Director Shah,
This proposal is being submitted, per your request for the additional construction administration services to be provided by Kelly Sutherlin McLeod Architecture Inc. (KSMA). As we have discussed, the scope of services included in the Professional Services Agreement, between the City of San Marino and KSMA, was based on directives provided by the City at the time. It was unknown to the City, when directing KSMA on the time to be included in the Agreement, that KSMA would be required to attend the weekly OAC Project Meetings throughout the project duration, and the high number of site meetings required by the GC. The City advised that construction administration services would be primarily provided in-house. Additional services have been requested from, and provided by, KSMA during the construction phase, due to increase in meeting and site visits, and the increase in the scope of project work. The Agreement includes Construction Administration services as follows:

KSMA Additional Services:

OAC meetings (17 total incl 14 Proj Mgr & 2 Princ) $ 4,320 Site Visits (14 total incl 8 Proj Mgr and 6 Princ) $17,160 Proposed Fee: twenty-one thousand four hundred eighty dollars $21,480 These services are being provided in addition to the services included in the Agreement. Except as otherwise stated, the terms and conditions of the Agreement shall remain as presented. Please let me know if you have any questions regarding this proposed amendment and if it is acceptable to you.

Sincerely,
Kelly Sutherlin McLeod Architecture, Inc.

Kelly Sutherlin McLeod, FAIA
President
3827 Long Beach Blvd. | Long Beach, CA 90807 | 562.427.6697 tel | 562.427.0527 fax | [email protected] | www.ksmarchitecture.com PAGE 108 of 375 PAGE 109 of 375
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1054 North Tustin Avenue  Anaheim, CA 92807
Office (714) 289-2600  Fax (714) 289-2603  www.vista-env.com March 6, 2023 Via email: [email protected]
Ms. Amber Shah
Interim Parks & Public Works Director
City of San Marino
2200 Huntington Drive
San Marino, CA 91108
RE: Hazardous Materials Consulting Services - Request for Additional Funds, COR2 San Marino Center, Abatement Monitoring Services
Dear Ms. Shah:

Vista Environmental Consulting, Inc. (VISTA) is requesting additional funds for providing abatement monitoring services for the above referenced project. Additional funds are being requested as a result of the estimated numbers of shifts initially budgeted for will be exhausted before all hazardous materials work activities have been completed at the site, as well as, additional services provided during the course of this project that were not included in VISTA’s original Scope of Work for this project.

HAZARDOUS MATERIALS MONITORING
VISTA’s originally budget included an estimated fifteen (15) shifts to monitoring the hazardous materials abatement work activities based on the City’s estimated number of days and did not include the contractor’s schedule to perform the work. On October 27, 2022, VISTA COR No. 1 asked for and received funding for a total of twenty (20) additional shifts, bringing total funding to thirty-five (35) shifts of abatement monitoring.

VISTA had previously informed the project team that we had exceeded 35 shifts of abatement monitoring work, and that additional work remained. Now that the project team has informed VISTA that all abatement activities are completed, the number of abatement-related shifts monitored by VISTA at the San Marino Center turned out to be forty-two (42) full shifts and two (2) half-shifts, for a total of forty-three (43) shifts.

As a result, VISTA is requesting funding for an additional eight (8) shifts, as well as related project management time and lead clearance samples required. A breakdown of the additional effort required to accomplish the hazardous material removal that is included in this request for additional funds proposal.

No additional effort is required for the project closeout report.

Note: Initial project budget was based on the City’s estimated number of shift to perform the hazardous materials removal and did not include the contractors estimated number of shifts or the use of two contractors to perform the hazardous materials work activities for this project. COR No. 1 was based on estimates given to VISTA by both T3 and Bielski, the two abatement firms (one a specialty paint firm) utilized for this project.

PAGE 126 of 375
City of San Marino, San Marino Center Project Vista Cost Proposal No. P2233017 Hazardous Materials Consulting Services and Abatement Monitoring Request for Additional Funds – COR 2 CA DGS Certified Small Business OSDS Ref # 1122921

SCHEDULE
At this point, all abatement-related field activities have been completed (the last day of VISTA field activities was 18 January 2023), all lab results have been acquired, and the sole remaining task for VISTA is closeout report delivery.

It is estimated that the project abatement monitoring closeout report from VISTA shall be delivered on 6 March 2023.

FEES
The request for additional funds is being required to cover costs incurred for the additional shifts that will be required to complete the hazardous materials work activities for this project is as follows:

Hazardous Materials Abatement Monitoring Services – Additional Shifts Daily Abatement Monitoring Shift 8 shifts @ $1,095/shift $ 8,760.00 Lead Clearance Samples (Soil/Wipes) 22 samples @ $25/sample $ 550.00 Rush Asbestos Bulk Samples (PLM) 6 samples @ $30/sample $ 180.00 Total Estimated Additional Abatement Monitoring Costs $9,490.00 Submittal Review, RFI Response, Meetings, etc.. – Additional Requested Services Final Review of Bielsky Submittals, et al 11.5 hours @ $165.00/hour $ 1,897.50 Total Estimated Cost for Additional Services Requested $ 1,897.50 Total Amount of Request for Additional Funds $11,387.50

EXCLUSIONS AND LIMITATIONS
 Prevailing Wage rates/requirements assumed to be not applicable for professional environmental consulting services
 Sampling of other potential hazardous materials is not included (PCB caulking, heavy metals, waste characterization, et al)
 Subsurface investigation and sampling is not included  Actual number of shifts to accomplish the work is based on contractors schedule and performance.

In the event additional services are requested or the project requires additional effort to complete, another proposal will be forwarded covering these additional task items.

For our mutual agreement, the terms and limits of our liability are governed by the contents of this proposal as accepted and attached terms and conditions. Please return the signed page of this proposal as authorization to proceed beyond the contract scope of services currently in place will a Purchase Order (PO) is issued.

PAGE 127 of 375
City of San Marino, San Marino Center Project Vista Cost Proposal No. P2233017 Hazardous Materials Consulting Services and Abatement Monitoring Request for Additional Funds – COR 2 CA DGS Certified Small Business OSDS Ref # 1122921
VISTA is pleased to have the opportunity to work with the City of San Marino and its representatives on this project. Should you have any questions or require additional information, feel free to contact me at [email protected], or via mobile at 714.746.7644.

Respectfully submitted,
Vista Environmental Consulting
Yvan A. Schmidt
Senior Project Manager
Cal/OSHA Certified Asbestos Consultant No. 05-3791
Cal/DPH Lead Certification Nos. 00813, 00814 & 00815

RESPONSE
City of San Marino
San Marino Center
Hazardous Materials Consulting Services – Request for Additional Funds (COR No. 2 – P2233017) Vista’s Cost Proposal Accepted
Accepted by Title Date
PAGE 128 of 375
1054 North Tustin Avenue  Anaheim, CA 92807
Office (714) 289-2600  Fax (714) 289-2603  www.vista-env.com October 27, 2022 Via email: [email protected] Mr. Robert Newman
Interim Parks & Public Works Director
City of San Marino
2200 Huntington Drive
San Marino, CA 91108
[email protected]
P: (626) 300-0787
RE: Hazardous Materials Consulting Services - Request for Additional Funds, CO1 San Marino Center, Abatement Monitoring Services
Dear Mr. Newman:

HAZARDOUS MATERIALS MONITORING
VISTA’s originally budget included an estimated fifteen (15) shifts to monitoring the hazardous materials abatement work activities based on the City’s estimated number of days and did not include the contractor’s schedule to perform the work. The actual number of shifts for the hazardous materials monitoring services is based on the contractors schedule and performance during the hazardous materials removal activities at the San Marino Center. As of November 1, 2022, a total of fifteen (15) shifts will have been completed, depleting Vista’s approved funds for this project.

Based on the remaining work to be performed and the contractor’s schedule they have projected an estimated number of shifts to complete all hazardous materials work activities at the San Marino Center, it is estimated to require an additional twenty (20) shifts. A break down is provided below of work remaining to be performed in order to accomplish the hazardous material removal that is included in this request for additional funds proposal. VISTA will only charge for those shifts required to be performed.

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City of San Marino, San Marino Center Project
Request for Additional Funds– CO1 for Hazardous Materials Consulting Services and Abatement Monitoring CA DGS Certified Small Business OSDS Ref # 1122921

SUBMITTAL REVIEW, RFI RESPONSES, ONSITE MEETING - ADDITIONAL SERVICES During the course of this project, VISTA has been requested to perform task that initially were not included in their scope of services or budget for this project. Those services included several reviews of the abatement contractors and restoration contractor’s submittal documents as a result of incomplete or expired information being provided, RFI responses, several onsite and weekly zoom call meetings, and uploading of documents to the project document storage. VISTA has absorbed hours for weekly meetings and other related tasks performed into the daily abatement shift rates whenever possible, but has many remaining hours for these tasks that are included within this proposal, a breakdown is provided below.

SCHEDULE
An estimated, eighteen (20) 8-hour additional shifts is being requested and has been allotted within this proposal for additional funds in providing the abatement monitoring services during the removal of hazardous materials which remain within the San Marino Center Building. This estimated number of additional shifts required is based on the contractors projected schedule of the completion of hazardous materials work activities during this project. The actual number of days to complete the hazardous materials work activities will be based on the contractor’s performance to complete the remaining work at the site. VISTA will only charge for the actual number of shifts required to accomplish this work.

Additional services requested to be performed during this project that were not included in VISTAs scope of services and initial budget include services already performed as well as those to still be performed in order to complete the document review of contractors submittals.

Hazardous Materials Abatement Monitoring Services – Additional Shifts Daily Abatement Monitoring Shift (T3 Abatement) 10 shifts @ $1,095/shift $10,950.00 (P5 work area 11/4 completion + clearance (5 days) + windows and remaining lead (5 days) Lead Clearance Samples (Soil/Wipes) 5 samples @ $25/sample $ 125.00 Daily Lead Work Activities Monitoring Shift (Bielsky) 10 shifts @ $1,095/shift $10,950.00 (based on project schedule)
Lead Clearance Samples (Soil/Wipes) 5 samples @ $25/sample $ 125.00 Close out Report – Additional shift paperwork $1,000.00/lump sum $ 1,000.00 Total Estimated Additional Abatement Monitoring Costs $23,150.00 Submittal Review, RFI Response, On-site Meetings, etc.. – Additional Requested Services Time spent to date 24 hours @ $165.00/hour $ 3,960.00
Final Review of T3 & Bielsky Entire Submittal Review 10 hours @ $165.00/hour $ 1,650.00 Total Estimated Cost for Additional Services Requested $ 5,610.00 Total Amount of Request for Additional Funds $28,760.00 PAGE 130 of 375
City of San Marino, San Marino Center Project
Request for Additional Funds– CO1 for Hazardous Materials Consulting Services and Abatement Monitoring CA DGS Certified Small Business OSDS Ref # 1122921

EXCLUSIONS AND LIMITATIONS
 Prevailing Wage rates/requirements assumed to be not applicable for professional environmental consulting services
 Sampling of other potential hazardous materials is not included (PCB caulking, heavy metals, waste characterization, etc…)
 Subsurface investigation and sampling is not included  Actual number of shifts to accomplish the work is based on contractors schedule and performance.

In the event additional services are requested or the project requires additional effort to complete, another proposal will be forwarded covering these additional task items.

For our mutual agreement, the terms and limits of our liability are governed by the contents of this proposal as accepted and attached terms and conditions. Upon acceptance of this proposal, VISTA shall perform the review of submittals that are pending. Please return the signed page of this proposal as authorization to proceed beyond the contract scope of services currently in place will a Purchase Order (PO) is issued.

VISTA is pleased to have the opportunity to work with the City of San Marino and its representatives on this project. Should you have any questions or require addition information, feel free to contact me at [email protected], or via mobile at 858.232.2030.

Respectfully Submitted,
VISTA ENVIRONMENTAL CONSULTING, INC.

Gena R. Digby
Project Manager
Cal/DOSH Certified Asbestos Consultant #95-1631
CDPH Lead Related Construction #LRC-00004845
Attachment: Terms and Conditions
PAGE 131 of 375
City of San Marino, San Marino Center Project
Request for Additional Funds– CO1 for Hazardous Materials Consulting Services and Abatement Monitoring CA DGS Certified Small Business OSDS Ref # 1122921

RESPONSE
City of San Marino
San Marino Center
Hazardous Materials Consulting Services – Request for Additional Funds Vista’s Cost Proposal Accepted
Accepted by Title Date
PAGE 132 of 375

TERMS AND CONDITIONS OF AGREEMENT

1. Vista Environmental Consulting, Inc. (VISTA) services are defined by and limited to (1) those services (the “Services”) described in the attached proposal which is incorporated by this reference, and (2) these Terms and Conditions of
Agreement (“Terms and Conditions”). Together, the
proposal and Terms and Conditions form our Agreement.

To the extent there may be any conflicts between these
Terms and Conditions and the proposal, the Terms and
Conditions shall control. This Agreement represents the parties’ entire agreement and supersedes all prior
negotiations, representations, or agreements, either written or oral. This Agreement can only be amended by a written instrument signed by both the Client and Vista
Environmental Consulting, Inc. No text message whether
through short message service or otherwise, or text of any electronic mail, shall be deemed a writing hereunder or shall otherwise be deemed effective for purposes of modifying this Agreement. The headings to this Agreement are for
convenience and reference purposes only and shall not
constitute a part of the Agreement. If any term, provision or condition of this Agreement is held to be invalid, void or unenforceable by a court or forum of competent
jurisdiction, then the remaining provisions shall continue in full force and effect. This Agreement shall be governed by the law of California. The parties hereby submit to the jurisdiction of any California state or United States federal court sitting in Santa Clara County over any action or
proceeding arising out of or relating to the Agreement, and the parties hereby agree that all claims in respect of such action or proceeding may be heard and determined in such California state or federal court.

2. CLIENT RECOGNIZES THAT THE POSSIBLE OR ACTUAL

PRESENCE OF HAZARDOUS MATERIALS OR POLLUTION

ON OR BENEATH THE SURFACE OF A SITE MAY CREATE
RISKS AND LIABLITLIES. CLIENT ACKNOWLEDGES
THAT VISTA ENVIRONMENTAL CONSULTING, INC. HAS

NEITHER CREATED NOR CONTRIBUTED TO ANY SUCH
MATERIALS OR POLLUTION. CONSEQUENTLY, CLIENT
RECOGNIZES THIS AGREEMENT WILL LIMIT VISTA’S
LIABILITY FOR ANY SUCH MATERIALS OR POLLUTION.

3. Third-Party Rights: This Agreement and the obligations hereunder are intended for the sole benefit of Client and VISTA. Unless specifically stated in this Agreement, this Agreement is not intended to and does not confer any
rights or benefits to parties other than Client and VISTA.

4. Client Information and Services: Client shall provide VISTA with information and reports reasonably necessary for
VISTA to provide its Services. Such information and
reports may include, but are not limited to, Site
information, as-built records, utility maps, and reports prepared by Client’s consultants. Any services, information, surveys and reports provided to VISTA by Client or its
consultants shall be furnished as expeditiously as is
necessary for the orderly progress of VISTA’s Services and project schedule at Client’s expense and VISTA shall be entitled to rely upon the accuracy and completeness thereof.

5. Standard of Care: VISTA shall perform its services in accordance with the professional standard of care and skill ordinarily practiced by professional consultants in like disciplines performing services of a similar nature under similar circumstances at the same time and in the same
locale. IT IS UNDERSTOOD THAT VISTA MAKES NO

WARRANTY OR GUARANTEE, EITHER EXPRESSED OR

IMPLIED UNDER THIS AGREEMENT OR OTHERWISE, IN
CONNECTION WITH VISTA’S SERVICES.

6. Binding Effect: This Agreement shall be binding upon Client and VISTA and their respective owners, shareholders, officers, directors, heirs, executors, administrators,
successors, agents, and assigns.

7. Assignment: Client will not delegate, assign, or transfer any interest in this Agreement or rights arising out of the services hereunder without the written consent of VISTA.

8. Extent of Study: Client recognizes that hazardous materials or pollution, subsurface, geologic, and geotechnical
conditions are by their nature, uncertain and unpredictable, and therefore, understands and acknowledges that: a)
actual conditions at a Site may vary from those encountered at the location where visual observations, borings, test pits, surveys, obtaining of samples or other investigative activities are made (collectively “information”); b) the data,
interpretations and recommendations of VISTA are based
solely on such Information cited in VISTA’s reports and are therefore subject to the limitations of such information; c) there is an inherent risk associated with commonly used investigative methods to collect Information at the Site that contain hazardous materials or pollution; and d) the state of practice, particularly with regard to investigative techniques and remediation methodologies is evolving. In recognition thereof, Client hereby agrees that VISTA shall have no
liability and Client shall bring no claim for negligence, breach of contract, indemnity or other cause of action
against VISTA for the failure to discover conditions or environmental contamination at the Site which is not
identified in the information obtained by VISTA’s
investigation.

9. Permit/Approval Applications: If the scope of services includes VISTA’s assistance in applying for governmental permits or approvals, VISTA’s assistance shall not constitute a representation, warranty or guarantee that such permits or approvals will be acted upon favorably by any
governmental agency or will be issued within any specified time frame.

10. Sample Ownership: All samples, cuttings of materials, or any other specimens in any other form containing
hazardous materials are at all times the property and
responsibility of Client. Removal of samples and specimens from the Site will remain the obligation of Client. After the completion of testing or other investigative processes
undertaken in accordance with Paragraph 8 herein, VISTA shall, at Client’s risk and expense: a) return such samples and specimens to Client; or b) using a manifest signed by Client as generator, shall have such samples or specimens transported to a location selected by Client for final
disposal. Client shall pay all costs associated with the storage, transport and disposal of such samples and
specimens. Client recognizes and agrees that VISTA acts as a bailee and at no time assumes title to any such samples or specimens.

11. Hazardous Materials/Hazardous Waste: All hazardous
materials and other substances from the Site, including but not limited to, materials involved in investigative activities, if any, are the property and responsibility of Client and shall be disposed of by Client. Client shall have sole
responsibility for removal and transportation of hazardous materials and other substances from the Site. Client
acknowledges and agrees that VISTA is not, and has no
responsibility as, a generator, treater, storer, transporter, arranger, or disposer of hazardous or toxic materials,
pollutants or contaminates that may be found or identified at the Site; or that may be directly or indirectly generated by the Client or others; or that were on the Site prior to VISTA’s services provided hereunder. Client shall sign any and all manifests and shall be responsible for the storage and disposal of hazardous materials and other substances in accordance with applicable laws and regulations. Client shall remain responsible for all federal, state, and local agency reporting requirements relating to any such
hazardous or toxic materials, pollutants or contaminants

Page 1 of 3 ends

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except as expressly set forth in the proposal. VISTA shall expend reasonable efforts, at Client’s expense, to
decontaminate any laboratory and field equipment
contaminated in performing this Agreement, which cannot be reasonably decontaminated by VISTA, shall become the property and responsibility of Client. All such equipment shall be delivered to Client or disposed of as required in paragraph 10, above, at Client’s sole risk and expense.

Client hereby agrees to pay the pre-contamination fairmarket value of any such equipment. Client warrants that it has made and will continue to make full and accurate written disclosure to VISTA as to any hazardous or toxic materials, pollutants, or contaminants which Client knows or ahs reason to believe exist at the Site. Discovery of any hazardous or toxic materials pollutants, or contaminants at the Site which are not described in written Agreement, will constitute a materially different site condition entitling VISTA to: (1) an equitable adjustment in the contract price and/or time for performance; or (2) at VISTA’s sole
discretion, to immediately terminate its performance of this Agreement. In the event of termination, VISTA shall be
paid for all Services provided up to the date of termination and Client shall be solely responsible for any and all
required federal, state, or agency reporting, including but not limited to, health and safety plans and required
monitoring

12. Indemnity: Client agrees that it would be unfair for VISTA to be exposed to liability arising from pollution or
contamination at the Site. Therefore, Client agrees to
indemnify, defend and hold harmless VISTA, its officers, directors, shareholders, employees, and agents from and against any and all claims, liabilities, suits, demands, losses, damages, costs and expenses, including, but not limited to, reasonable attorney’s fees and all legal expenses, including, but not limited to, reasonable attorneys’ fees and all legal expenses and fees incurred through appeal, and all interest thereon, accruing to or resulting from any and all persons, firms or any other legal entities, on account of any damages or losses to property or persons, including, but not limited to, injuries or death, or economic losses, arising out of or alleged to arise out of: (1) actual or threatened pollution or contamination at the Site; or (2) VISTA’s performance of services under this Agreement, except where VISTA is found to be solely liable as between the parties hereto as well as between any other persons, firms or other legal entities for such damages or losses by a court or forum of competent jurisdiction.

Client shall require any and all contractors providing
any work or services at the Site to defend, indemnify,
and hold harmless Client and VISTA to the same extent
and on the same terms as Client is obligated to indemnify VISTA under the terms of this paragraph 12.

13. Waiver of Damages: VISTA SHALL NOT BE LIABLE TO

CLIENT FOR CONSEQUENTIAL, EXEMPLARY, OR

PUNITIVE DAMAGES INCLUDING, BUT NOT LIMITED TO,

LOSS OF PROFIT, LOSS OF INVESTMENT OR BUSINESS
INTERRUPTION.

14. Limitation of Liability: The Client hereby agrees that to the fullest extent permitted by law, VISTA’s total liability to Client for any or all injuries, claims, losses, expenses or damages whatsoever arising out of or in any way related to the Site, VISTA’s Services, or this Agreement from any
cause or causes including but not limited to VISTA’s
negligence, errors, omissions, breach of contract or breach of warranty shall not exceed the lesser of fifty thousand dollars ($50,000.00) or the total compensation received by VISTA under this Agreement. This limitation of liability shall apply to the Client’s claims for damages as well as the Client’s claims for contribution and indemnity with respect to third party claims.

15. Underground Structures and/or Utilities: In those instances where VISTA performs underground exploration or ground
penetration under this Agreement, Client will furnish VISTA information identifying the type and location of utility lines or any other object(s) beneath the Site’s surface. VISTA shall be entitled to rely on the accuracy and completeness of all information provided to VISTA from Client, and shall not be liable for any property damage or bodily injury arising from damage to or interference with subsurface structures or utilities, which are not specifically disclosed to VISTA in writing and correctly shown on the plans furnished by
Client to VISTA in connection with VISTA’s services
pursuant to this Agreement. Client agrees to indemnify, defend and hold harmless VISTA, its officers, directors, shareholders, employees, and agents from and against any and all claims, liabilities, suits, demands, losses, damages, costs and expenses, including, but not limited to, reasonable attorneys’ fees and all legal expenses and fees incurred through appeal, and all interest thereon, accruing to or resulting from any and all persons, firms or any other legal entities, on account of any damages or losses to property or persons, including but not limited to, injuries or death, or economic losses, arising out of or alleged to arise out of damage to any underground structure or utility, which is not called to or brought to the attention of VISTA or which is not currently shown on plans furnished to VISTA, except where VISTA is found to be solely liable as between the parties hereto as well as between an other persons, firms or other legal entities for such damages or losses by a court or forum of competent jurisdiction.

16. Jobsite Safety: VISTA shall not be responsible for any contractor’s means, methods schedules, sequences,
procedures or techniques. VISTA shall not have
responsibility for Site safety precautions or programs, all of which remain the responsibility of the contractor.

17. Billing: Unless otherwise agreed, VISTA will submit invoices to Client monthly. Client recognizes that timely payment is a material part of this Agreement. Each invoice is due and payable within thirty (30) calendar days of the date of the invoice. Client will pay an additional charge of one and one-half percent (1.5%) per month or the maximum rate
allowed by law, whichever is grater, for any payment
received by VISTA more than thirty (30) calendar days from the date of the invoice. Where there is a dispute about any portion of VISTA’s charges, Client will pay in full when due those charges that are not in dispute. Client may not
withhold as an offset any fees or costs, or portion thereof not directly related to the services allegedly justifying the offset. If Client fails to pay any undisputed invoiced
amounts within thirty calendar days of the date of the
invoice, VISTA may suspend its performance or terminate this Agreement without incurring any liability to Client and without waiving any other claim against Client. Client
agrees that all billings from VISTA to Client are
appropriate, correct and binding on Client unless Client, within ten (10) days from the date of receipt of such billing, notifies VISTA in writing of alleged inaccuracies,
discrepancies, or errors in billing.

18. Insurance: During the period that services are performed under this Agreement, VISTA will maintain, at a minimum, the following insurance: (1) Workers’ Compensation
Insurance in accordance with the laws of the states having jurisdiction over its employees engaged in the services, and Employer’s Liability Insurance, each with limits of $500,000 per occurrence; (2) Commercial General Liability Insurance with limits of $500,000 per occurrence and $1,000,000 in the aggregate; and (4) Professional Liability Insurance with $500,000 limits per each claim and $1,000,000 in the
aggregate.

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Client shall require any and all contractors performing any services at the Site to carry appropriate insurance and, to the extent allowed, to name Client and VISTA as additional named insured under such insurance policies. Appropriate insurance shall include at a minimum, Commercial General Liability, Employers Liability, and Automobile Liability, each in the amount of $1,000,000, and Workers’
Compensation Insurance as required by law.

19. Disputes: Any controversy or claim arising out of or related to this Agreement, or breach thereof, not resolved directly by the parties, shall be referred in the first instance to mediation under the auspices of a recognized, neutral thirdparty mediation service prior to instituting any formal claim or court action. The cost of the mediation service shall be borne equally by the parties.

20. Termination: Either party may terminate the services with or without cause upon 10 days advance written notice or earlier as described in paragraph 11. Regardless of which party shall institute termination, the Client shall within 30 days of termination pay VISTA for services rendered and all costs incurred up to the time of termination, as well as those costs associated with the termination itself, in
accordance with the VISTA’s then-prevailing fee schedule and expense reimbursement policy.

21. Survival: All express representations, indemnifications and limitations of liability (including waivers of damages) included in this Agreement shall survive its completion or termination for any reason.

22. Vista Responsibility with Contractors: It is not the responsibility of VISTA to supervise the Contractor, nor to direct the Contractor’s work effort; nor to assume the
management of, or responsibility for, the Contractor’s
health and/or safety practices, nor its waste management, nor its regulatory compliance. At all times, the Contractor shall be solely responsible for the quality and execution of all phases and aspects of their work.

23. Attorneys’ Fees: Should any legal action commence between the parties hereto arising out of the rights or obligations created under the Agreement, the prevailing party in such action will be entitled to costs and reasonable attorneys’ fees.

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Doc No. 2547482
AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF SAN MARINO

AND GRIFFIN STRUCTURES
THIS AMENDMENT NO. 1 TO THE AGREEMENT (“Amendment No. 1”) by and between the CITY OF SAN MARINO (“City”) and Griffin Structures, a California corporation (“Consultant”) is effective as of May 10, 2023. City and Consultant are collectively referred to as the “Parties.”

RECITALS
A. City and Consultant entered into that certain Agreement for Professional Services dated August 1, 2022 (“Original Agreement”) whereby Consultant agreed to provide those professional services specified in the Original Agreement.

B. City and Consultant now desire to amend the Original Agreement, in accordance with Section 16 of the Agreement to increase the total compensation amount to $450,000 TERMS

1. Contract Changes. The Original Agreement is amended as provided herein.

A. Section 3 of the Original Agreement is amended to read as follows:

3.0 Consultant’s Compensation
City will pay consultant in accordance with the fee schedule set forth in Exhibit B but in no event will the City pay more than $450,000. Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit B, unless otherwise approved by City in writing. Pursuant to Section 2.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services greater than thirty thousand dollars ($30,000.00).

IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 1 as of the date and year first hereinabove written.

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Doc No. 2453984
City of San Marino Griffin Structures
By:_____________________________ By:______________________________ Mario Rueda, Signature
Acting City Manager
______________________________
Print Name and Title
Date:____________________________ Date: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ________________________________ Christina Baker Joseph Montes
City Clerk City Attorney
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1 Technology Dr., Bldg. B #829 Irvine, CA 92618 949.497.9000 www.griffinstructures.com GRIFFIN STRUCTURES FEE PROPOSAL (ASR 01)

CITY OF SAN MARINO

SAN MARINO CENTER
April 13, 2023
Griffin Structures’ Additional Service Request (ASR) Fee Proposal is based on all reasonable costs necessary to perform Construction Management Services for the City of San Marino’s San Marino Center project. For these requisite services Griffin Structures proposes the following Not-to-Exceed Fee based on hourly rates:

Construction Management: $148,945
Reimbursable Expenses: $ 1,490
Grand Total $ 150,435
All proposed hourly rates are fully burdened and include overhead profit, taxes, and benefits. The hours identified for each individual employee and task are estimates only and are not to be construed as not to exceed hours for any individual task, phase, or time period. We reserve the right to reallocate hours between staff members, subconsultants, and tasks, in consultation with the City, in order to accomplish the overall objectives and requirements of the project.

Services are based on the schedule as depicted in the attached Resource Allocation Schedule. Any extension of the schedule may result in additional fee, in good faith negotiation with the City.

APPROACH TO PROJECT SCHEDULE
This additional services request is based upon the extension of the project schedule due to long-lead procurement items, SCE coordination, and unforeseen project conditions. The attached resource allocation shows our schedule assumptions with us tapering off after July as the project closeout waiting on SCE and AV Equipment delivery.

APPROACH TO STAFFING AND PROJECT TEAM
Griffin Structures staffing is unchanged.

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QUALIFICATIONS AND EXCLUSIONS

1. Hourly rates are valid through December 31st, 2023 and will escalate by CPI annually thereafter.

2. Insurance costs are included as a reimbursable expense, and will be billed monthly at the rate of $10 per $1,000.

3. On-site trailer rental, furniture, utilities, and sanitary facilities for our field staff (Project Management team) are excluded. We assume that offices will be provided as part of the construction site trailer(s) being provided by the City’s contractor.

4. Costs for all permits required for the project are excluded. It is assumed that the City will pay for all permitting fees, assessments, easements, school fees, and other agency or governmental fees or costs to support the design and construction the project. We have not included any permit related fees within our fee proposal.

Permits will be pulled by others.

5. At no cost to the Owner, and subject to Internal Revenue Code 179D, (Deduction for Energy Efficient Commercial Buildings) Owner agrees to allocate any applicable tax deductions to construction manager (Griffin Structures) as may be relevant to ‘public entity’ projects.

6. Costs for surveying, construction staking, environmental and hazardous materials surveys, and all environmental and hazardous materials transportation and remediation costs are excluded.

7. No Environmental monitoring services are included in this proposal and are assumed to be included in the Contractor’s scope of work under contract with the City.

8. Software licenses or user fees and all software training costs for specific project management software being required by either the City or their contractor(s) is excluded. For purposes of providing Document Management services, this proposal assumes the use of “Submittal Exchange” (Oracle) the cost for which is included in this proposal as a reimbursable expense.

9. Cost of bulk blueprinting for plans and specifications for use by the contractors and subcontractors is excluded. Funds included in reimbursable expenses are for Griffin printing costs alone.

10. Independent or third-party testing companies such as Roofing, Peer Reviews, LEED, or other specialized third-party oversight services other than those listed herein are excluded.

11. Commissioning requirements required by Cal Green (Title 24) are excluded. Griffin will manage the commissioning process, but we have not included a commissioning agent, nor development of commissioning specifications.

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12. No FF&E or OS&E procurement is included in this proposal.

13. Construction Site Security is excluded.

14. Construction Manager will review all RFI’s, Submittals, and Substitutions only for completeness, approvals to be executed by the designer of record.

15. The inspection services included in this proposal are for Public Works inspections only. This proposal does not include a formal independent Inspector of Record (IOR); it is assumed that any Building Department inspections will be performed by the City’s Building Department inspections staff.

16. Construction Cost Estimates, when provided, are based on standard industry practice, professional experience, and knowledge of market conditions. Griffin has no control over material and labor costs, contractor’s methods of establishing prices or the market and bidding conditions at the time of bid. Therefore, Griffin does not guarantee that bids received will not vary from the cost estimate provided and Griffin is not liable for any costs, liabilities, or damages incurred by the City arising from Griffin’s opinion of cost, the actual project cost to the City, delays caused by events outside the control of Griffin, or any labor or material cost increases.

17. Griffin is not responsible for, and the City will hold Griffin harmless from, any schedule delays and/or any losses, damages, or liabilities resulting therefrom that are caused by (1) events or conditions that are outside of Griffin’s control or (2) the acts or omissions of parties for whom Griffin is not legally liable (collectively, “NonConsultant Delays”). The schedule for completion will be extended for any NonConsultant Delays. If Griffin incurs additional costs or expenses due to NonConsultant Delays, then Griffin’s fee compensation will be equitably adjusted to cover such additional costs or expenses.

18. CASp review and inspection services are excluded.

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City of San Marino Center Renovation Project
Resource Allocation Schedule
ASR 01

BASE CONTRACT

AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

PRE-CONSTRUCTION

CONSTRUCTION MANAGEMENT

CLOSE-OUT
TOTALS
Project Executive 20 10 10 10 10 10 10 10 90
Construction Manager 80 172 172 172 172 172 172 172 1,284 Project Executive, Robert Godfrey $ 2,250 4,500 $ 2,250 $ 2,250 $ 2,250 $ 2,250 $ 2,250 $ 2,250 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ 20,250 Construction Manager, Cody Roth $ 35,260 16,400 $ 35,260 $ 35,260 $ 35,260 $ 35,260 $ 35,260 $ 35,260 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ $ 263,220 $ -
$ 20,900 $ 37,510 $ 37,510 $ 37,510 $ 37,510 $ 37,510 $ 37,510 $ 37,510 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 283,470 ASR 01

AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

PRE-CONSTRUCTION

CONSTRUCTION MANAGEMENT

CLOSE-OUT

AV EQUIPMENT INSTALL
TOTALS
Project Executive 7 12.5 9 16 10 10.5 12 10 10 10 10 10 10 10 147 Construction Manager 42 72 96 92 94 92 88 114 132 132 132 132 86 86 86 1,476 Construction Manager 9 31 51 46.5 57 77.5 40 40 40 40 20 20 Project Executive, Robert Godfrey $ 2,813 1,575 $ 2,025 $ 3,600 $ 2,250 $ 2,363 $ 2,700 $ 2,250 $ 2,250 $ 2,250 $ 2,250 $ 2,250 $ 2,250 $ 2,250 $ - $ - $ - $ $ 33,075 Construction Manager, Cody Roth $ 14,760 8,610 $ 19,680 $ 18,860 $ 19,270 $ 18,860 $ 18,040 $ 23,370 $ 27,060 $ 27,060 $ 27,060 $ 27,060 $ 17,630 $ 17,630 $ - $ 17,630 $ - $ $ 302,580 Construction Manager, Bryce Bunker $ - - $ 1,845 $ 6,355 $ 10,455 $ 9,533 $ 11,685 $ 15,888 $ 8,200 $ 8,200 $ 8,200 $ 8,200 $ 4,100 $ 4,100 $ - $ - $ - $ $ 96,760 $ -
$ - Contract Over/Under
$ 10,185 $ 17,573 $ 23,550 $ 28,815 $ 31,975 $ 30,755 $ 32,425 $ 41,508 $ 37,510 $ 37,510 $ 37,510 $ 37,510 $ 23,980 $ 23,980 $ - $ 17,630 $ - $ 432,415 $ 283,470 $ (148,945)

PROJECT PHASE
2022

MONTHLY STAFFING HOURS

PROJECT PHASE

MONTHLY STAFFING HOURS
2022 2023
2023
Griffin Structures 4/13/2023
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1 of 14

PROFESSIONAL SERVICES AGREEMENT
between
The City of San Marino
2200 Huntington Drive
San Marino, CA 91108
&

CSI FULLMER
131 N EL MOLINO AVE UNIT 170
Pasadena, CA 91101
This Professional Service Agreement (“the Agreement”) is made as of May 10, 2023 (the “Effective Date”), by and between CSI FULLMER (“Consultant”), a California corporation, and the City of San Marino (“City”), a California municipal corporation, (collectively, “the Parties”).

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RECITALS
A. City desires certain professional services as specified in this Agreement.

B. Consultant represents that it is qualified and able to provide City with such services.

NOW THEREFORE, in consideration of the Parties’ performance of the promises, covenants, and conditions stated herein, the Parties hereto agree as follows:

AGREEMENT

1.0 Scope of Services

1.1. Consultant shall provide those services (“Services”) set forth in the attached Exhibit A.

1.2. Consultant shall perform all Services under this Agreement in accordance with the standard of care generally exercised by like professionals under similar circumstances and in a manner reasonably satisfactory to City.

1.3. In performing this Agreement, Consultant shall comply with all applicable provisions of federal, state, and local laws, ordinances, codes, and regulations.

1.4. Consultant shall not be compensated for any work performed unless it is specified in Exhibit A or City authorizes such work in advance and in writing. Any work so authorized by City shall become part of the Services for purposes of this Agreement.

2.0 Term
The term of this Agreement shall commence as of the Effective Date and shall continue through December 31, 2024 unless sooner terminated as provided in Section

5.0 of this Agreement.

3.0 Consultant’s Compensation
City will pay Consultant in accordance with the fee schedule set forth in Exhibit B but in no event will the City pay more than $275,000. Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit B, unless otherwise approved by City in writing. Pursuant to Section

02.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services greater than thirty thousand dollars ($30,000.00).

4.0 Method of Payment

4.1. Consultant shall submit to City monthly invoices for all services rendered pursuant to this Agreement. Such invoices shall be submitted within 15 days of the end PAGE 203 of 375
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of the month during which the services were rendered and shall describe in detail the services rendered during the period, the days worked, number of hours worked, the hourly rates charged, and the services performed for each day in the period. City will pay Consultant all undisputed charges within 30 days of receiving Consultant’s invoice. City will not withhold any applicable federal or state payroll and other required taxes, or other required or authorized deductions from payments made to Consultant.

4.2. Upon 24-hour notice from City, Consultant shall allow City or City’s agents or representatives to inspect at Consultant’s offices during reasonable business hours all records, invoices, time cards, cost control sheets and other records maintained by Consultant in connection with this Agreement. City’s rights under this Section 4.2 shall survive for two years following the expiration or earlier termination of this Agreement.

5.0 Termination

5.1. City may terminate this Agreement at any time, at will, for any reason or no reason, after giving written notice to Consultant at least five (5) calendar days before the termination is to be effective.

5.2. Consultant may terminate this Agreement for cause in the event City fails to cure a default under this Agreement within thirty (30) days after Consultant has given City notice of such default.

5.3. Upon termination of this Agreement, Consultant shall cease all work under this Agreement and deliver to City all materials, reports, documents, notes or other written materials compiled through the last working day this Agreement is in effect. City shall pay Consultant for all services satisfactorily rendered through the last working day this Agreement is in effect; provided that in no event, including but not limited to termination, shall Consultant be entitled to receive more than the maximum compensation set forth in Section 3. Neither party shall have any other claim against the other party by reason of termination pursuant to this Section 5.0.

6.0 Reports, Information and Work Product

6.1. Consultant shall deliver to City: (1) any reports on the status of the Services upon City’s request and in such time and in such form as City may require; and (2) all material furnished to Consultant by City upon City’s request and/or upon the expiration or termination of this Agreement.

6.2. Unless the Parties agree in writing, all draft and final reports, documents, and other written material, and any and all images, ideas, concepts, designs including without limitation any website designs, source code, object code, electronic data and files, and/or other media whatsoever created or developed by Consultant in the performance of this Agreement (collectively, “Work Product”) shall be considered to be “works made for hire” for the benefit of City. All Work Product and any and all intellectual property rights arising from their creation, including, but not limited to, all copyrights and other proprietary rights, shall be and remain the property of City without restriction or limitation upon their use, duplication or dissemination by City upon final payment being made.

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Consultant shall not obtain or attempt to obtain copyright protection as to any of the Work Product. Consultant hereby assigns to City all rights of ownership to the Work Product, including but not limited to any and all related intellectual property and proprietary rights that are not otherwise vested in the City pursuant to this paragraph.

6.3. Consultant warrants and represents that it has secured all necessary licenses, consents or approvals necessary to the production of the Work Product, and that upon final payment, City shall have full legal title to the Work Product, and full legal authority and the right to use and reproduce the Work Product for any purpose.

Consultant shall defend, indemnify, and hold City, and its elected officials, officers, employees, servants, attorneys, designated volunteers, and agents serving as independent contractors in the role of city officials, harmless from any loss, claim, or liability in any way related to a claim that any use by the City of any of the Work Product violates federal, state, or local laws, or any contractual provisions, or any rights or laws relating to trade names, licenses, franchises, copyrights, patents, or other means of protecting intellectual property rights, and/or interests in products, ideas, or inventions.

Consultant shall bear all costs arising from the use of patented, copyrighted, trade secret, or trademarked documents, materials, equipment, devices, or processes in connection with its provision of the Work Product produced under this Agreement. If any use by city of any of the Work Product or other deliverables is held to constitute an infringement and the use of any of the same is enjoined, Consultant, at its expense, shall: (a) secure for City the right to continue using such Work Product and/or other deliverables by suspension of any injunction, or by procuring a license or licenses for City; or (b) modify the Work Product and other deliverables so that they become non-infringing while remaining in compliance with the requirements of this Agreement.

6.4. Consultant’s obligations under this Section 6.0 shall survive the expiration or termination of this Agreement.

7.0 Party Representatives

7.1. City’s representative for purposes of this Agreement is the City Manager or the person designated in writing by the City Manager. The City Manager’s designee may exercise the authority of the City Manager provided in this Agreement excepting approval of any expenditure that would exceed a total compensation allowed under the Agreement.

7.2. Ahmad Ansari is Consultant’s representative for purposes of this Agreement.

8.0 Notices

8.1. All notices permitted or required under this Agreement shall be deemed made when personally delivered or when mailed 48 hours after deposit in the United States Mail, first class postage prepaid and addressed to the party at the following addresses:

To City: City of San Marino
2200 Huntington Drive
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San Marino, California 91108
Attn: City Manager
To Consultant: CSI FULLMER
131 N El Molino Ave #170
Pasadena, CA 91101
Attn: Holly Serrano

8.2. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

9.0 Independent Consultant

9.1. Consultant is an independent contractor and not an employee of City. All services provided pursuant to this Agreement shall be performed by Consultant or under its supervision. Consultant will determine the means, methods, and details of performing the services. Any additional personnel performing services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant’s exclusive direction and control. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to:
social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

9.2. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from Consultant’s personnel practices.

City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section.

All duties of Consultant under this Section 9.2 shall survive termination of this Agreement.

9.3. In the event that Consultant provides any of the Services by or through any employee or any person whose work under this Agreement becomes cause for any payment or contribution required by law, including but not limited to the California Public Employees' Pension Reform Act (PEPRA), to the Public Employee Retirement System, Consultant shall be solely responsible for all such payments or contributions. Consultant shall indemnify and hold harmless City and its elected officials, officers, employees, servants, designated volunteers, and agents serving as independent contractors in the role of City officials, from any and all liability, damages, claims, costs, and expenses of any nature to the extent arising from Consultant’s failure to make any such payment or contribution. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. All duties of Consultant under this Section 9.3 shall survive PAGE 206 of 375
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termination of this Agreement.

10.0 Subcontractors
Unless otherwise specified in Exhibit A, no portion of this Agreement shall be subcontracted without the prior written approval of the City Manager. Consultant is fully responsible to City for the performance of any and all subcontractors, if any.

11.0 Assignment
Consultant shall not assign or transfer any interest in this Agreement whether by assignment or novation, without the prior written consent of City Manager. Any purported assignment without such consent shall be void and without effect.

12.0 Insurance

12.1. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to City that Consultant has secured all insurance required under this Section. Consultant shall furnish City with original certificates of insurance and endorsements, including but not limited to additional insured endorsements, effecting coverage required by this Agreement on forms satisfactory to City. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf, and shall be on forms provided by City, if requested.

All certificates and endorsements shall be received and approved by City before work commences. City reserves the right to require complete, certified copies of all required insurance policies, at any time.

12.2. Consultant shall, at its expense, procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of this Agreement. Insurance is to be placed with insurers licensed to do business in California with a current A.M. Best’s rating no less than A:VIII unless otherwise approved in writing by City. Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability Coverage form (CG 0001); (2) Workers’ Compensation: Consultant shall maintain Workers’ Compensation insurance as required by the State of California and Employer’s Liability insurance; (3) Automobile Liability:

Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and, (4) Professional Liability: Insurance Services Office Professional Liability Coverage form RHIC 6101. Consultant shall maintain limits no less than: (1) General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property damage and if Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this Agreement/location or the general aggregate limit shall be twice the required occurrence limit; (2) Workers’ Compensation: Consultant shall maintain Workers’ Compensation insurance as required by the State of California and Employer’s Liability insurance with limits of at least $1,000,000) per occurrence; (3) Automobile Liability: $1,000,000 per PAGE 207 of 375
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accident for bodily injury and property damage; and (4) Professional Liability: $1,000,000 per claim/aggregate.

12.3. The insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms supplied or approved by City to state: (1) coverage shall not be canceled by Consultant except after 30 days prior written notice by First Class US mail has been given to City; (2) any failure to comply with reporting or other provisions of the policies, including breaches of warranties, shall not affect coverage provided to City, its directors, officials, or officers; (3) General Liability and Automobile Liabilitycoverage shall be primary insurance as respects City, its directors, officials, officers, employees, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of Consultant’s scheduled underlying coverage and that any insurance or self-insurance maintained by City, its directors, officials, officers, employees, and volunteers shall be excess of Consultant’s insurance and shall not be called upon to contribute with it; (4) for general liability insurance, that City, its directors, officials, officers, employees, and volunteers shall be covered as additional insureds with respect to the services or operations performed by or on behalf of Consultant, including materials, parts or equipment furnished in connection with such work; and (5) for automobile liability, that City, its directors, officials, officers, employees, agents and volunteers shall be covered as additional insureds with respect to the ownership, operation, maintenance, use, loading or unloading of any auto owned, leased, hired or borrowed by Consultant or for which Consultant is responsible.

12.4. All insurance except Professional Liability and Workers’ Compensation required by this Section shall contain standard separation of insureds provisions and shall not contain any special limitations on the scope of protection afforded to City, its directors, officials, officers, employees, and volunteers.

12.5. Any deductibles or self-insured retentions shall be declared to and approved by the City Manager. Consultant agrees that, at the option of the City Manager, either:
(1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City, its directors, officials, officers, employees, and volunteers; or (2) Consultant shall procure a bond guaranteeing payment of losses and related investigation costs, claims, and administrative and defense expenses.

12.6. Consultant waives any right to subrogation that any insurer of Consultant may acquire by virtue of payment of any loss under the policies required by this Agreement. Consultant shall obtain any endorsement that may be necessary to affect this waiver of subrogation.

13.0 Indemnification, Hold Harmless, and Duty to Defend

13.1. Indemnity for Design Professional Services. To the maximum extent permitted by law, Consultant shall indemnify, and hold City, its officials, officers, employees, volunteers, and agents serving as independent contractors in the role of City officials (collectively, “Indemnitees”), free and harmless from any and all costs, expenses liability, loss, damage or injury in law or equity, to property or persons, including wrongful PAGE 208 of 375
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death, to the extent arising out of any negligent acts or omissions of Consultant, its employees, its agents, or its subcontractors in connection with the performance of this Agreement including without limitation the payment of all consequential damages and reimbursement of reasonable attorneys’ fees and other related costs and expenses, except for such loss or damage arising from the sole negligence or willful misconduct of City. Consultant shall reimburse City and its directors, officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred as part of the City’s total damages attributable to Consultant’s proportionate percentage of fault as determined by a court of competent jurisdiction. Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, City, its directors, officials, officers, employees, agents or volunteers. All duties of Consultant under this Section shall survive termination of this agreement.

13.2. Other Indemnities. In connection with any and all claims, demands, damages, liabilities, losses, costs or expenses, including reasonable attorneys’ fees and costs of defense (collectively, “Damages” hereinafter) not covered by Subsection 13.1, Consultant agrees to the maximum extent permitted by law, defend, indemnify, and hold Indemnitees free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any acts or omissions of Consultant, its employees, or its agents in connection with the performance of this Agreement, including without limitation the payment of reasonable attorneys’ fees and other related costs and expenses, except for such loss or damage arising from the sole negligence or willful misconduct of City. With respect to any and all such aforesaid suits, actions, or other legal proceedings of every kind that may be brought or instituted against Indemnitees, Consultant shall defend Indemnitees, at Consultant’s own cost, expense, and risk, and shall pay and satisfy any judgment, award, or decree that may be rendered against Indemnitees. Consultant shall reimburse City and its directors, officials, officers, employees, and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided.

Consultant’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, City, its directors, officials, officers, employees, or volunteers. All duties of Consultant under this Section shall survive termination of this Agreement

13.3. Consultant must obtain executed indemnity agreements with provisions identical to those in Sections 13.1 and 13.2 from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of the Services. If Consultant fails to obtain such indemnities, Consultant shall be fully responsible and indemnify, hold harmless, and defend the Indemnitees from and against any and all Claims in law or equity, whether actual, alleged, or threatened, arising or claimed to arise out of, pertaining to, or relating to the acts or omissions of Consultant’s subcontractor, its officers, agents, servants, employees, subcontractors, materialmen, contractors, or their respective officers, agents, servants or employees (or any entity or individual that Consultant’s subcontractor shall bear the legal liability thereof) in the performance of this Agreement, except for Claims arising from the negligence or willful misconduct of the Indemnitees, as determined by final arbitration or court decision or by the agreement of the Parties.

PAGE 209 of 375
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14.0 Equal Opportunity
Consultant shall not discriminate against any subcontractor, employee, or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex, sexual orientation, or age. Such non-discrimination includes, but is not limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, or termination.

15.0 Labor Certification

15.1. By its signature hereunder, Consultant certifies it is aware of the provisions of Section 3700 of the California Labor Code that require every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the provisions of that Code. Consultant shall provide evidence of such coverage before commencing the performance of the Services.

15.2. Consultant certifies that in the performance of this Services, Consultant shall not, in any manner, employ any person or contract with any person so that any Services so performed by such person would be subject to the workers’ compensation laws of the State of California unless and until Consultant gives City a certificate of consent to self-insure, or a certificate of Workers' Compensation Insurance Coverage.

15.3. In the event Consultant hires a subcontractor who has employees to perform the Services or any part thereof, then Consultant shall either require the subcontractor to obtain Workers’ Compensation Insurance Coverage, or must obtain Workers’ Compensation Insurance Coverage for the subcontractor’s employees.

15.4. Any Workers’ Compensation Insurance Coverage required by or for this Agreement shall be endorsed with a waiver of subrogation in favor of City for all work performed by Consultant, its employees, its agents, and its subcontractors.

16.0 Entire Agreement
This Agreement contains the entire agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings, or agreements. This Agreement may only be modified by a writing signed by both parties.

17.0 Severability
The invalidity in whole or in part of any provisions of this Agreement shall not void or affect the validity of the other provisions of this Agreement.

18.0 Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of California.

PAGE 210 of 375
10 of 14

19.0 No Third Party Rights
No third party shall be deemed to have any rights hereunder against either party as a result of this Agreement.

20.0 Waiver
No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a party shall give the other party any contractual rights by custom, estoppel, or otherwise.

21.0 Headings
Headings used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement.

22.0 Force Majeure
Consultant shall not be liable for any failure to perform any obligation under this Agreement if Consultant presents that City in its sole judgment deems acceptable that such failure was due to strikes, lockouts, labor disputes, embargoes, acts of God, governmental restrictions, governmental regulations, governmental controls, judicial orders, enemy or hostile governmental action, civil commotion, fire or other casualty, or other causes beyond Consultant’s reasonable control and not due to any act by Consultant.

23.0 Final Payment Acceptance Constitutes Release
Consultant’s acceptance of City’s final payment under this Agreement shall operate as and be a release of City from all claims and liabilities for compensation to Consultant for the Services or anything done or furnished relating thereto. Neither City’s payment to Consultant nor approval of payment constitute, nor be deemed, a release of the responsibility and liability of Consultant, its employees, sub-contractors and agents for the accuracy and competency of the information provided and/or work performed; nor shall such or payment or approval be deemed to be an assumption of such responsibility or liability by City for any defect or error in the work prepared by Consultant, its employees, subcontractors and agents.

24.0 Prohibited Interests; Conflict of Interest

24.1. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the Services, or which would conflict in any manner with the performance of the Services. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest, which would conflict in any manner with the performance of the Services.

Consultant shall not accept any employment or representation during the term of this PAGE 211 of 375
11 of 14
Agreement which is or may likely make Consultant “financially interested” (as provided in California Government Code §§1090 and 87100) in any decision made by City on any matter in connection with which Consultant has been retained.

24.2. Consultant further warrants and maintains that it has not employed or retained any person or entity, other than a bona fide employee working exclusively for Consultant, to solicit or obtain this Agreement. Nor has Consultant paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fee, commission, gift, percentage, or any other consideration contingent upon the execution of this Agreement. Upon any breach or violation of this warranty, City shall have the right, at its sole and absolute discretion, to terminate this Agreement without further liability, or to deduct from any sums payable to Consultant hereunder the full amount or value of any such fee, commission, percentage or gift.

24.3. Consultant warrants and maintains that it has no knowledge that any officer or employee of City has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of Consultant, and that if any such interest comes to the knowledge of Consultant at any time during the term of this Agreement, Consultant shall immediately make a complete, written disclosure of such interest to City, even if such interest would not be deemed a prohibited “conflict of interest” under applicable laws as described in this subsection.

25.0 Attorneys’ Fees
If either party commences any legal, administrative, or other action against the other party arising out of or in connection with this Agreement, the prevailing party in such action shall be entitled to have and recover from the losing party all of its attorneys’ fees and other costs incurred in connection therewith as part of total damages attributable to Consultant’s proportionate percentage of fault as determined by a court of competent jurisdiction.

26.0 Exhibits
Each exhibit referenced in this Agreement is hereby incorporated into the Agreement as if set forth in full herein. In the event of any material discrepancy between the terms of any exhibit so incorporated and the terms of this Agreement, the terms of this Agreement shall control.

27.0 Corporate Authority

27.1. Each person executing this Agreement on behalf of Consultant warrants that he or she is duly authorized to execute this Agreement on behalf of Consultant and that by his or her execution, Consultant is formally bound to the provisions of this Agreement.

27.2. Consultant certifies it is aware of the requirements of Sections 313 of the California Corporations Code. If Consultant is a corporate entity, it shall either: (a) provide City written proof that each person executing this Agreement on Consultant’s behalf is PAGE 212 of 375
12 of 14
duly authorized to bind Consultant; or (b) provide two signatories to this Agreement, of whom the first must be Consultant’s chairman of the board, president, or a vice president and the second who must be Consultant’s secretary, an assistant secretary, its chief financial officer, or an assistant treasurer..

IN WITNESS WHEREOF, the Parties hereto, through their respective authorized representatives have executed this Agreement as of the Effective Date.

CITY OF SAN MARINO
By:_________________________
Mario Rueda,
Acting City Manager
Attest:

By:_________________________
City Clerk
Approved as to Form:

By:_________________________
Joe Montes
City Attorney

CONSULTANT
By:_____________________________ (Sign)
Name:__________________________ (Print)
Title: __________________________ (Print)
By:_____________________________ (Sign)
Name:__________________________ (Print)
Title: __________________________ (Print
PAGE 213 of 375
13 of 14
Exhibit A
Scope of Services
Scope of Services found on following page
PAGE 214 of 375
14 of 14
Exhibit B
Fee Schedule
Fee Schedule found on the following page
PAGE 215 of 375

CSI FULLMER
, .

FOR CLIENT REVIEW

SAN MARINO CENTER - REVISED FURNITURE BUDGET
X:\San Marino Center\Sales Working Folder\SQBDY003636_1 San Marino Center BUDGET.sp4 1 of 6 Item Qty Mfg Part Description Tag List Sell Ext Sell
1 4 KII Vertical Storage Caddy,Cap-8,32-5/8Wx55-1/4"L MULTI-PURPOSE 113/114/115
$ 1,247.00 $ 701.44 $ 2,805.76
Beige
All swivel wheels
2 2 KII Horizontal Storage Caddy,Cap-10,26-5/8Wx99-3/8"L MULTI-PURPOSE 113/114/115
$ 798.00 $ 448.88 $ 897.76
Beige
All swivel wheels
3 7 ASC Tuck Dolly, Stacks 35 High, 15"Hx25.5"Wx30"D MULTI-PURPOSE 113/114/115
$ 398.00 $ 179.10 $ 1,253.70
Fully Assembled in Carton
Allseating Standard
6% fuel surcharge of net total order NOT INCLUDED
4 280 ASC Tuck, Midback, Stacker, Polypropylene Back, 4-Leg, No Arms

MULTI-PURPOSE
113/114/115
$ 306.00 $ 137.70 $ 38,556.00
Collection 1 - Chrome
Felt Covered Glides
Birch
Polypropylene Seat
Birch
Fully Assembled in Carton
Allseating Standard
6% fuel surcharge of net total order NOT INCLUDED
5 24 KII DuraLite 30x72",Rectangular Fixed Height Table MULTI-PURPOSE 113/114/115
$ 610.00 $ 343.13 $ 8,235.12
Blue Grey
Black
6 20 KII DuraLite 72"Dia,Round Fixed Height Table MULTI-PURPOSE 113/114/115
$ 1,123.00 $ 631.69 $ 12,633.80
Blue Grey
Black
sub Subtotal $ 64,382.14
7 1 KIM CONFIDE,CENTER TABLE,GANGING,WOOD CORRIDOR $ 1,517.00 $ 767.99 $ 767.99 KONA
8 2 KIM CONFIDE,GUEST,ARMS,UPH BACK,CONTRASTING CORRIDOR $ 2,595.00 $ 1,313.73 $ 2,627.46

ULTRAFABRICS GRADE E

ULTRALTHR POPPY

ULTRAFABRICS GRADE E

ULTRALTHR POPPY

ULTRAFABRICS GRADE E

ULTRALTHR POPPY

WOOD ARM CAP,KONA

PLATINUM METALLIC

SOFT GLIDE
sub Subtotal $ 3,395.45
9 24 ALS SEEK WORK FXD ARMS MESH BK UPH SEAT SLVR

FR CSTR

MULTI-PURPOSE
102
$ 1,257.00 $ 413.55 $ 9,925.20
Undecided SEAT/BACK Option
Multi-surface Caster
GRD 1 UPH
Contourett
Flame
10 4 ALS 30X60 NSTNG V-LEG/CT MULTI-PURPOSE
102
$ 1,725.00 $ 546.83 $ 2,187.32
P2 Paint Opts
Silver
Black
11 4 ALS 30X96 NSTG V-LEG/CST MULTI-PURPOSE
102
$ 1,941.00 $ 615.30 $ 2,461.20
P2 Paint Opts
Silver
Black
12 4 ALS 30DX60W AWARE TOP LAM FLATEDG FOR

V-FIXED/NEST

MULTI-PURPOSE
102
$ 775.00 $ 245.68 $ 982.72
Standard Wood
Grd L1 Standard Laminates
Kingswood Walnut
Kingswood Walnut
No Cutouts
13 4 ALS 30DX96W AWARE TOP LAM FLATEDG FOR

V-FIXED/NEST

MULTI-PURPOSE
102
$ 1,487.00 $ 471.38 $ 1,885.52
Standard Wood
Grd L1 Standard Laminates
Kingswood Walnut
Kingswood Walnut
No Cutouts
sub Subtotal $ 17,441.96
14 5 ALS 2 RECEPTACLE 2 USB WORKSURFACE CLAMP OPEN OFFICE 104 $ 689.00 $ 154.34 $ 771.70 Storm
PAGE 216 of 375

CSI FULLMER
, .

FOR CLIENT REVIEW

SAN MARINO CENTER - REVISED FURNITURE BUDGET
X:\San Marino Center\Sales Working Folder\SQBDY003636_1 San Marino Center BUDGET.sp4 2 of 6 Item Qty Mfg Part Description Tag List Sell Ext Sell
15 5 ALS EVO TASK MESH HIGH BACK 4D ADJ ARMS NO FC OPEN OFFICE 104 $ 1,724.00 $ 603.40 $ 3,017.00 Titanium
Mist
Yes
Standard
Titanium
Black Hard Tread
Grd 2 Uph
~Undecided~
Coordinating
16 1 ALS ESS LAT 30W 39-1/8H 3-12IN DRWS INT PULL OPEN OFFICE 104 $ 1,794.00 $ 518.47 $ 518.47 P1 Paint Opts
Parchment
omt Core to Ord key Alike
17 1 ALS ESSENTIALS 39-1/8HX36W STORAGECABINET

INTEGRAL
OPEN OFFICE 104 $ 1,589.00 $ 459.22 $ 459.22
P1 Paint Opts
Parchment
omt Core to Ord key Alike
18 1 ALS STOR ISLA TOP 30WX18D S1 OPEN OFFICE 104 $ 291.00 $ 71.00 $ 71.00 Non-FSC Wood
Grd L1 Standard Laminates
Kingswood Walnut
Kingswood Walnut
19 1 ALS STOR ISLA TOP 36WX18D S1 OPEN OFFICE 104 $ 330.00 $ 80.52 $ 80.52 Non-FSC Wood
Grd L1 Standard Laminates
Kingswood Walnut
Kingswood Walnut
20 1 ALS LOCK CORE KIT SILVER - 2 CORES 2 KEYS OPEN OFFICE 104 $ 59.00 $ 13.22 $ 13.22 Key Number
Key Number 130
1 21 2 ALS LOCK CORE KIT SILVER - 4 CORES 2 KEYS OPEN OFFICE 104 $ 379.00 $ 84.90 $ 169.80 Key Number
Key Number Sequence Start
Key Number 132
4 22 1 ALS ESSENTIALS SUPPORT PED BBF 28HX18DX15W

INTEGRAL PULL
OPEN OFFICE 104 $ 1,155.00 $ 258.72 $ 258.72
P1 Paint Opts
Parchment
omt Core to Ord key Alike
23 4 ALS ESSENTIALS SUPPORT PED BBF 28HX22-7/8DX15W

INTEGRAL PULL
OPEN OFFICE 104 $ 1,212.00 $ 271.49 $ 1,085.96
P1 Paint Opts
Parchment
omt Core to Ord key Alike
24 5 ALS ESSENTIALS SUPPORT PED FF 28HX22-7/8DX15W

INTEGRAL PULL
OPEN OFFICE 104 $ 1,212.00 $ 271.49 $ 1,357.45
P1 Paint Opts
Parchment
omt Core to Ord key Alike
25 2 ALS TASKLIGHT W/ELEC BALLAST FOR 24W OPEN OFFICE 104 $ 429.00 $ 96.10 $ 192.20 CLR: No Color Choice
26 2 ALS TASKLIGHT W/ELEC BALLAST FOR 30W OPEN OFFICE 104 $ 433.00 $ 96.99 $ 193.98 CLR: No Color Choice
27 2 ALS 15H X30W FLIPPER DOOR OH W/EASY ASSIST-NO
PULL
OPEN OFFICE 104 $ 1,246.00 $ 279.10 $ 558.20
Sys:Stride-DNA-Optimize
P1 Paint Opts
Parchment
omt Core to Ord key Alike
28 2 ALS 15H X36W FLIPPER DOOR OH W/EASY ASSIST-NO
PULL
OPEN OFFICE 104 $ 1,296.00 $ 290.30 $ 580.60
Sys:Stride-DNA-Optimize
P1 Paint Opts
Parchment
omt Core to Ord key Alike
29 3 ALS OPTIMIZE TCKBLE PNL 50H X 24W W/OUT TOP CAP OPEN OFFICE 104 $ 640.00 $ 156.16 $ 468.48 $(B)
~Undecided~
P1 Paint Opts
Parchment PAGE 217 of 375

CSI FULLMER
, .

FOR CLIENT REVIEW

SAN MARINO CENTER - REVISED FURNITURE BUDGET
X:\San Marino Center\Sales Working Folder\SQBDY003636_1 San Marino Center BUDGET.sp4 3 of 6 Item Qty Mfg Part Description Tag List Sell Ext Sell
30 1 ALS OPTIMIZE TCKBLE PNL 50H X 30W W/OUT TOP CAP OPEN OFFICE 104 $ 714.00 $ 174.22 $ 174.22 $(B)
~Undecided~
P1 Paint Opts
Parchment
31 2 ALS OPTIMIZE TCKBLE PNL 65H X 24W W/OUT TOP CAP OPEN OFFICE 104 $ 698.00 $ 170.31 $ 340.62 $(B)
~Undecided~
P1 Paint Opts
Parchment
32 4 ALS OPTIMIZE TCKBLE PNL 65H X 30W W/OUT TOP CAP OPEN OFFICE 104 $ 791.00 $ 193.00 $ 772.00 $(B)
~Undecided~
P1 Paint Opts
Parchment
33 2 ALS OPTIMIZE TCKBLE PNL 65H X 36W W/OUT TOP CAP OPEN OFFICE 104 $ 890.00 $ 217.16 $ 434.32 $(B)
~Undecided~
P1 Paint Opts
Parchment
34 5 ALS PANEL TOP CAP 24W OPEN OFFICE 104 $ 42.00 $ 10.25 $ 51.25 P1 Paint Opts
Parchment
35 5 ALS PANEL TOP CAP 30W OPEN OFFICE 104 $ 43.00 $ 10.49 $ 52.45 P1 Paint Opts
Parchment
36 2 ALS PANEL TOP CAP 36W OPEN OFFICE 104 $ 44.00 $ 10.74 $ 21.48 P1 Paint Opts
Parchment
37 2 ALS OPTIMIZE PANEL END COVERS 50H OPEN OFFICE 104 $ 116.00 $ 28.30 $ 56.60 P1 Paint Opts
Parchment
38 2 ALS OPTIMIZE PANEL MOUNT TO WALL KIT 50H OPEN OFFICE 104 $ 260.00 $ 63.44 $ 126.88 P1 Paint Opts
Parchment
39 2 ALS OPTIMIZE PANEL END COVERS 65H OPEN OFFICE 104 $ 116.00 $ 28.30 $ 56.60 P1 Paint Opts
Parchment
40 2 ALS OPTIMIZE PANEL MOUNT TO WALL KIT 65H OPEN OFFICE 104 $ 260.00 $ 63.44 $ 126.88 P1 Paint Opts
Parchment
41 2 ALS L CONNECTOR STRAP OPEN OFFICE 104 $ 23.00 $ 5.61 $ 11.22 42 2 ALS 65H L CONNECTOR POST OPEN OFFICE 104 $ 175.00 $ 42.70 $ 85.40 P1 Paint Opts
Parchment
43 6 ALS OPTIMIZE INLINE CONNECTOR KIT OPEN OFFICE 104 $ 106.00 $ 25.86 $ 155.16 44 1 ALS SPCL SIZE 36-1/8-42WX24-1/8-30D FLAT EG OPEN OFFICE 104 $ 732.00 $ 163.97 $ 163.97 Pr 4-1/2" fr Sd/4-1/2" fr Rear
Plastic Grommet
Grd L1 Standard Laminates
Kingswood Walnut
Kingswood Walnut
Undecided TOP Option
45 2 ALS SPCL SIZE 60-1/8-72WX24-1/8-30D FLAT EG OPEN OFFICE 104 $ 1,165.00 $ 260.96 $ 521.92 Pr 4-1/2" fr Sd/4-1/2" fr Rear
Plastic Grommet
Grd L1 Standard Laminates
Kingswood Walnut
Kingswood Walnut
Undecided TOP Option
46 4 ALS GUSSETS (1 PR) OPEN OFFICE 104 $ 171.00 $ 38.30 $ 153.20 P1 Paint Opts
Parchment
PAGE 218 of 375

CSI FULLMER
, .

FOR CLIENT REVIEW

SAN MARINO CENTER - REVISED FURNITURE BUDGET
X:\San Marino Center\Sales Working Folder\SQBDY003636_1 San Marino Center BUDGET.sp4 4 of 6 Item Qty Mfg Part Description Tag List Sell Ext Sell
47 1 ALS GUSSETS (1 PR) OPEN OFFICE 104 $ 171.00 $ 38.30 $ 38.30 P1 Paint Opts
Parchment
48 1 ALS CORNER DESK LEG 29-1/2H OPEN OFFICE 104 $ 210.00 $ 47.04 $ 47.04 P1 Paint Opts
Parchment
49 4 ALS FREESTANDING 30DX29-1/2H END PNL SUP OPEN OFFICE 104 $ 292.00 $ 65.41 $ 261.64 P1 Paint Opts
Parchment
50 1 ALS FREESTANDING 24DX29-1/2H SUP LEG OPEN OFFICE 104 $ 228.00 $ 51.07 $ 51.07 P1 Paint Opts
Parchment
51 1 ALS FREESTANDING 30DX29-1/2H SUP LEG OPEN OFFICE 104 $ 253.00 $ 56.67 $ 56.67 P1 Paint Opts
Parchment
52 1 ALS PRIMARY 24DX24W FLAT EG LAM W/GROMMET OPEN OFFICE 104 $ 395.00 $ 88.48 $ 88.48 Grd L1 Standard Laminates
Kingswood Walnut
Kingswood Walnut
Plastic Grommet
53 2 ALS PRIMARY 30DX66W FLAT EG LAM W/GROMMETS OPEN OFFICE 104 $ 825.00 $ 184.80 $ 369.60 Grd L1 Standard Laminates
Kingswood Walnut
Kingswood Walnut
Plastic Grommet
54 1 ALS CORNER COVE 48X60-30L/24R EXTD RH FLAT
W/GROM
OPEN OFFICE 104 $ 974.00 $ 218.18 $ 218.18
Grd L1 Standard Laminates
Kingswood Walnut
Kingswood Walnut
Plastic Grommet
55 6 ALS WORKSURFACE BRACKET KIT OPEN OFFICE 104 $ 70.00 $ 15.68 $ 94.08 P1 Paint Opts
Parchment
sub Subtotal $ 14,325.75
56 25 LSF Wellspring Chair with Arms Patio C $ 0.00 $ 847.98 $ 21,199.50 57 3 LSF Wellspring Side Table, 24L x 24D x 25H Patio C $ 0.00 $ 589.45 $ 1,768.35 58 5 LSF Wellspring Dining Table, 48"Dia. x 30"H. Patio C $ 0.00 $ 1,830.39 $ 9,151.95 59 1 LSF Wellspring Bench, 19" Seat Ht. Patio C $ 0.00 $ 1,561.52 $ 1,561.52 25D x 48L
60 1 LSF Wellspring Bench, 19" Seat Ht. Patio C $ 0.00 $ 1,985.51 $ 1,985.51 25D x 72L
61 3 LSF Wellspring Litter Receptacle Patio C $ 0.00 $ 1,354.69 $ 4,064.07 22-1/2D x 31-1/2H x 20 Gallons
sub Subtotal $ 39,730.90
62 25 LSF Wellspring Chair with Arms Patio D $ 0.00 $ 847.98 $ 21,199.50 63 4 LSF Wellspring Side Table, 24L x 24D x 25H Patio D $ 0.00 $ 589.45 $ 2,357.80 64 5 LSF Wellspring Dining Table, 48"Dia. x 30"H. Patio D $ 0.00 $ 1,830.39 $ 9,151.95 65 2 LSF Wellspring Bench, 19" Seat Ht. Patio D $ 0.00 $ 1,561.52 $ 3,123.04 25D x 48L
66 1 LSF Wellspring Bench, 19" Seat Ht. Patio D $ 0.00 $ 1,985.51 $ 1,985.51 25D x 72L
67 3 LSF Wellspring Litter Receptacle Patio D $ 0.00 $ 1,354.69 $ 4,064.07 22-1/2D x 31-1/2H x 20 Gallons
sub Subtotal $ 41,881.87
68 1 ALS 2 RECEPTACLE 2 USB WORKSURFACE CLAMP PVT OFFICE $ 689.00 $ 154.34 $ 154.34 Storm
69 2 ALS HORIZONTAL WALL TRACK PVT OFFICE $ 131.00 $ 29.34 $ 58.68 PAGE 219 of 375

CSI FULLMER
, .

FOR CLIENT REVIEW

SAN MARINO CENTER - REVISED FURNITURE BUDGET
X:\San Marino Center\Sales Working Folder\SQBDY003636_1 San Marino Center BUDGET.sp4 5 of 6 Item Qty Mfg Part Description Tag List Sell Ext Sell
70 1 ALS 29.5HX30D OPEN END SUPPORT PANEL MOUNT PVT OFFICE $ 931.00 $ 227.16 $ 227.16 P1 Paint Opts
Parchment
71 1 ALS ACUITY SIDE W/UPH SEAT GLIDES ARMS PVT OFFICE $ 1,187.00 $ 403.58 $ 403.58 Nickel-Plated Glides - Carpet
P1 Grd Frame
Titanium
Titanium Carrier/Mist Mesh
$(2)
~Undecided~
72 1 ALS EVO TASK MESH HIGH BACK 4D ADJ ARMS NO FC PVT OFFICE $ 1,724.00 $ 603.40 $ 603.40 Titanium
Mist
Yes
Standard
Titanium
Black Hard Tread
Grd 2 Uph
~Undecided~
Coordinating
73 1 ALS MASTER KEY PVT OFFICE $ 30.00 $ 6.72 $ 6.72
No Color Choice
74 1 ALS LOCK CORE KIT SILVER - 4 CORES 2 KEYS PVT OFFICE $ 117.00 $ 26.21 $ 26.21 Key Number
Key Number 130
1 75 1 ALS ESSENTIALS SUPPORT PED BBF 28HX22-7/8DX15W

INTEGRAL PULL
PVT OFFICE $ 1,212.00 $ 271.49 $ 271.49
P1 Paint Opts
Parchment
omt Core to Ord key Alike
76 1 ALS ESSENTIALS SUPPORT PED FF 28HX18DX15W

INTEGRAL PULL
PVT OFFICE $ 1,155.00 $ 258.72 $ 258.72
P1 Paint Opts
Parchment
omt Core to Ord key Alike
77 1 ALS TASKLIGHT W/ELEC BALLAST FOR 24W PVT OFFICE $ 429.00 $ 96.10 $ 96.10 CLR: No Color Choice
78 1 ALS TASKLIGHT W/ELEC BALLAST FOR 30W PVT OFFICE $ 433.00 $ 96.99 $ 96.99 CLR: No Color Choice
79 1 ALS 15H X30W FLIPPER DOOR OH W/EASY ASSIST-NO
PULL
PVT OFFICE $ 1,246.00 $ 279.10 $ 279.10
Sys:Stride-DNA-Optimize
P1 Paint Opts
Parchment
omt Core to Ord key Alike
80 1 ALS 15H X36W FLIPPER DOOR OH W/EASY ASSIST-NO
PULL
PVT OFFICE $ 1,296.00 $ 290.30 $ 290.30
Sys:Stride-DNA-Optimize
P1 Paint Opts
Parchment
omt Core to Ord key Alike
81 1 ALS APPR TACKZN 30H 30W FAB TKBRD FLL HGT PVT OFFICE $ 561.00 $ 136.88 $ 136.88 Grade B Fab
~Undecided~
82 1 ALS APPR TACKZN 30H 36W FAB TKBRD FLL HGT PVT OFFICE $ 587.00 $ 143.23 $ 143.23 Grade B Fab
~Undecided~
83 1 ALS SPCL SIZE 60-1/8-72WX24-1/8-30D FLAT EG PVT OFFICE $ 1,165.00 $ 260.96 $ 260.96 Pr 4-1/2" fr Sd/4-1/2" fr Rear
Plastic Grommet
Grd L1 Standard Laminates
Kingswood Walnut
Kingswood Walnut
67" W
30" Depth
84 1 ALS GUSSETS (1 PR) PVT OFFICE $ 171.00 $ 38.30 $ 38.30 P1 Paint Opts
Parchment
PAGE 220 of 375

CSI FULLMER
, .

FOR CLIENT REVIEW

SAN MARINO CENTER - REVISED FURNITURE BUDGET
X:\San Marino Center\Sales Working Folder\SQBDY003636_1 San Marino Center BUDGET.sp4 6 of 6 Item Qty Mfg Part Description Tag List Sell Ext Sell
85 1 ALS FREESTANDING 30DX29-1/2H END PNL SUP PVT OFFICE $ 292.00 $ 65.41 $ 65.41 P1 Paint Opts
Parchment
86 1 ALS PRIMARY 20DX42W FLAT EG LAM W/GROMMETS PVT OFFICE $ 497.00 $ 111.33 $ 111.33 Grd L1 Standard Laminates
Kingswood Walnut
Kingswood Walnut
Plastic Grommet
87 1 ALS FLAT BKT FOR 12D W/S PVT OFFICE $ 67.00 $ 15.01 $ 15.01 sub Subtotal $ 3,543.91
88 1 ALS Essentials 64-1/4Hx36W StorageCabinet Integral STORAGE $ 2,224.00 $ 706.32 $ 706.32 P1 Paint Opts
Parchment
omt Core to Ord key Alike
89 1 ALS LOCK CORE KIT SILVER - 1 CORE 2 KEYS STORAGE $ 29.00 $ 6.50 $ 6.50 Key Number
Key Number 125
1 sub Subtotal $ 712.82
90 1 ASC Allseating Fuel Surcharge y $ 0.00 $ 2,017.02 $ 2,017.02 91 1 Landscape Forms Freight TBD yy $ 0.00 $ 0.00 $ 0.00 92 1 Design and on-site project management z $ 0.00 $ 0.00 $ 0.00 93 1 Handling and Assembly during normal business hours: zzz $ 0.00 $ 26,960.00 $ 26,960.00 Receipt of product in local warehouse,
inspect for freight damage
and handle claims if required.

Transport to site, carry in and set in
place; make ready for occupancy -
assemble as required, level, wipe down,
remove /discard all packaging material.

Vacuum site if necessary.

Prevailing wage labor.
**Area to be free and clear of existing
furniture, contents, building trades
and debris prior to delivery date.

If workstation product is being assembled
it is the responsibility of the client’s IT contractor
to pull cable through the workstations.

If power infeed hardwire is required it is the
responsibility of the client's electrician.
1 Sales Tax 9.5% $ 0.00 $ 20,367.22 $ 20,367.22
Grand Total $ 234,759.04
PAGE 221 of 375

CSI FULLMER
, .

FOR CLIENT REVIEW

ULTRAFABRICS GRADE E

ULTRALTHR POPPY

ULTRAFABRICS GRADE E

ULTRALTHR POPPY

ULTRAFABRICS GRADE E

ULTRALTHR POPPY

WOOD ARM CAP,KONA

PLATINUM METALLIC

SOFT GLIDE
sub Subtotal $ 3,395.45
9 24 ALS SEEK WORK FXD ARMS MESH BK UPH SEAT SLVR

FR CSTR

V-FIXED/NEST

MULTI-PURPOSE
102
$ 775.00 $ 245.68 $ 982.72
Standard Wood
Grd L1 Standard Laminates
Kingswood Walnut
Kingswood Walnut
No Cutouts
13 4 ALS 30DX96W AWARE TOP LAM FLATEDG FOR

V-FIXED/NEST

CSI FULLMER
, .

FOR CLIENT REVIEW

INTEGRAL PULL
OPEN OFFICE 104 $ 1,155.00 $ 258.72 $ 258.72
P1 Paint Opts
Parchment
omt Core to Ord key Alike
23 4 ALS ESSENTIALS SUPPORT PED BBF 28HX22-7/8DX15W

INTEGRAL PULL
OPEN OFFICE 104 $ 1,212.00 $ 271.49 $ 1,085.96
P1 Paint Opts
Parchment
omt Core to Ord key Alike
24 5 ALS ESSENTIALS SUPPORT PED FF 28HX22-7/8DX15W

CSI FULLMER
, .

FOR CLIENT REVIEW

CSI FULLMER
, .

FOR CLIENT REVIEW

CSI FULLMER
, .

FOR CLIENT REVIEW

INTEGRAL PULL
PVT OFFICE $ 1,212.00 $ 271.49 $ 271.49
P1 Paint Opts
Parchment
omt Core to Ord key Alike
76 1 ALS ESSENTIALS SUPPORT PED FF 28HX18DX15W

CSI FULLMER
, .

FOR CLIENT REVIEW

Transport to site, carry in and set in
place; make ready for occupancy -
assemble as required, level, wipe down,
remove /discard all packaging material.

Vacuum site if necessary.

Prevailing wage labor.
**Area to be free and clear of existing
furniture, contents, building trades
and debris prior to delivery date.

If workstation product is being assembled
it is the responsibility of the client’s IT contractor
to pull cable through the workstations.

If power infeed hardwire is required it is the
responsibility of the client's electrician.
1 Sales Tax 9.5% $ 0.00 $ 20,367.22 $ 20,367.22
Grand Total $ 234,759.04
PAGE 227 of 375

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
• Engaged and Connected Residents
• Efficient, Responsive, and Effective City Services
• Well-Maintained Infrastructure
• Fiscally Responsible and Transparent City Government
• Inviting and Relevant City Facilities

BACKGROUND
At the June 8, 2022 City Council meeting, the City Council certified the Environmental Impact Report for the San Marino Center Renovation Project, approved the project plans and specifications, and authorized the Parks and Public Works Department to advertise for construction bids for the project.

TO: Mayor and City Council
FROM: Marcella Marlowe, Ph.D., City Manager
BY: Robert Newman, Interim Director of Parks and Public Works/City Engineer Robert Bauman, Management Analyst
DATE: July 29, 2022
SUBJECT: AWARD OF A CONSTRUCTION AGREEMENT FOR SAN
MARINO CENTER RENOVATION PROJECT NO. 20-1000 IN THE
AMOUNT OF $5,820,000 TO CABD CONSTRUCTION INC.;

AWARD OF A PROFESSIONAL SERVICES AGREEMENT FOR

CONSTRUCTION MANAGEMENT SERVICES FOR THE SAN
MARINO CENTER RENOVATION PROJECT NO. 20-1000 IN AN
AMOUNT NOT TO EXCEED $350,000 TO GRIFFIN
STRUCTURES; APPROVAL OF NATIVE AMERICAN

MONITORING SERVICES AGREEMENT WITH KIZH NATION

RESOURCES MANAGEMENT IN AN AMOUNT NOT TO EXCEED
$50,000; AUTHORIZATION FOR THE PARKS AND PUBLIC

WORKS DIRECTOR TO APPROVE CONTRACT CHANGE

ORDERS AND OTHER CONTINGENCIES IN AN AMOUNT NOT
TO EXCEED $617,000; AND APPROVAL TO APPROPRIATE
FUNDING IN THE AMOUNT OF $1,623,613 FROM THE CAPITAL

IMPROVEMENT FUND RESERVES FOR THE PROJECT
Susan Jakubowski, Mayor
Steve Talt, Vice Mayor
Steven W. Huang, DDS, Council Member
Gretchen Shepherd Romey, Council Member
Ken Ude, Council Member
PAGE 228 of 375
In anticipation of the bid advertisement, in October 2021, the Parks and Public Works Department received prequalification proposals for the project from six (6) contractors. The prequalification process enables an agency to determine prior to accepting a bid that the bidding contractors have the contractual experience and financial ability to perform the work.

As part of this process, a questionnaire based on a format approved by the Department of Industrial Relations is completed and the responses are ranked. Contractors that are rated as qualified are then invited to submit a bid after which the lowest of the qualified and responsive bids is recommended to the City Council for an award of contract. Based on review of the aforementioned Department of Industrial Relations questionnaire, six contractors were qualified to submit a bid on the project.

After the City Council authorized the Public Works Department to advertise for bids at the June 8 City Council meeting, these six contractors received the bid documents associated with the project, and two of the six submitted their bids on July 14. (Staff contacted the pre-qualified firms that did not submit bids to gather more information as to why they did not submit bids.

These firms indicated that they are currently very busy with other projects and could not take on the additional work.)
Professional construction management services are recommended so that an experienced construction manager is on site daily to oversee the actual construction to help deliver a successful project. As it pertains to proposals for the construction management services, California Government Code 4526 prescribes selection of architectural and engineering services to be based on demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required and does not authorize the selection of professional architectural and engineering services based on cost. City staff was able to reach an agreement with Griffin Structures at a fair and reasonable price.

The City’s existing contracts with Crane Architecture and KSM Architects include construction support. As such, they will work with the team, which includes, City staff, the construction management firm and the construction contractor to ensure construction activities conform with project plans, specifications, historic preservation requirements, and Environmental Impact Report mitigation measures.

DISCUSSION
Solicitation for Construction Bids
On July 14, 2022, a bid opening for the construction portion of the project was held. Two of the City’s prequalified contractors submitted bids, with base bids ranging from $5,820,000 to $7,231,000. CABD Construction Inc. was the lowest bidder and references were checked for satisfactory performance.

PAGE 229 of 375
A summary of the bids received is shown below, and a summary tabulation of each bidder’s unit prices is attached to this report. The Engineer’s Estimate for the construction portion of this project was $5,344,240.

Bidder Base Bid
CABD Construction, Inc.

Sun Valley, CA $5,820,000
Morillo Construction, Inc.

Pasadena, CA $7,231,000
Engineer’s Estimate $5,344,240
The total recommended construction contract amount is $5,820,000, plus a 10% contract contingency. The requested contingency will cover costs due to unforeseen site conditions and change orders for additional work requested by the City. The total amount for the construction plus the construction contingency is $6,402,000.

Work is planned to commence in September 2022 and scheduled to take 130 working days.

Solicitation for Construction Management Services
A total of six proposals were received for construction management services. Upon careful review of the submitted proposals and interviews of three firms, staff recommends awarding a professional services agreement to Griffin Structures of Irvine. They are appropriate for this project based upon professional qualifications, staff experience, project approach to the scope of work, and adherence to quality and assurance standards. Griffin Structures has extensive experience working on municipal projects, particularly community centers. They additionally have experience working on historic buildings, making them well-suited for this project.

Griffin Structures also understands the importance of information management and is committed to disseminating key information to City staff, the public, and other stakeholders in a timely manner. As such, Griffin Structures will prepare weekly and monthly updates to ensure the City and relevant stakeholders stay informed during the project.

The total recommended construction management services contract amount is $350,000, plus a 10% contract contingency. The requested contingency will cover costs due to unforeseen site conditions and change orders for additional work requested by the City. The total amount for the construction management services plus the contract contingency is $385,000.

Native American Monitoring Services Agreement
Pursuant to the Mitigation and Monitoring Plan that is part of the City Council-approved Environmental Impact Report, the City is required to retain a Native American Monitor prior PAGE 230 of 375
to commencement of any ground-disturbing activities. This is to ensure that the construction does not adversely impact any tribal cultural resources, as defined in Public Resources Code section 21074.

Staff has reached out to Kizh Nation Resources Management, and with City Council approval, will enter into a Native American Monitoring Services Agreement in an amount not to exceed $50,000. As part of the agreement, and in compliance with the Environmental Impact Report, the Native American Monitor will be present on site during all ground disturbing activities that will occur during project construction (i.e. trenching, excavation for utilities, etc.).

Other Mitigation Services
In November of 2021, a hazardous materials survey of the building was completed by Vista Environmental Consulting. Vista Environmental Consulting identified certain portions of the building that contained hazardous materials (mainly asbestos) that will need to be abated by the construction contractor during project construction, which have been included in the project specifications.

The City has reached an agreement with Vista Environmental Consulting for on-site monitoring during the hazardous materials abatement phase of the project to ensure the hazardous materials abatement specifications are adhered to. The cost of this monitoring is $21,900.

Furniture, Fixtures, and Equipment
It is estimated that the procurement of furniture, fixtures, and equipment for the renovated facility will cost approximately $604,650. As the lead time for these items is less than the duration of the project construction, the City will work to identify a vendor to provide these items after construction has commenced, and will bring the procurement before the City Council for consideration at a future date. Installation will occur after construction is completed.

FISCAL IMPACT & PROCUREMENT REVIEW
Bids for construction were solicited in accordance with the Public Contract Code and the City’s purchasing ordinance.

Staff estimates that the project’s overall cost will be $8,363,766 (including costs already paid and future costs). In the June 13 agenda packet, the City Council and public were provided with a Project Probable Cost Estimate of $8,336,996 (Attachment 1). This is an increase over the June Probable Cost Estimate of $26,770.

PAGE 231 of 375
The following table shows the cost changes since that June Estimate; below the table is an explanation of the changes:

Item June
Estimate
Current
Estimate Difference
Total Construction Costs1 $5,344,240 $5,820,000 +$475,760 Construction Contingency (10%)2 $534,430 $582,000 +$47,570 Architectural/Engineering Fees $349,600 $349,600 $0
Architectural Fees (Change Order #1) $18,105 $18,105 $0 Architectural Fees (Change Order #2) $48,700 $48,700 $0 Architectural Fees (Change Order #3) $229,900 $229,900 $0 Historic Preservation Consultant (KSMA) $69,980 $69,980 $0 Plan Check/Permit Fees3 $20,000 $78,500 +$58,500
Furnishings $604,650 $604,650 $0
Construction Management Fees4 $534,420 $385,000 -$149,420 Inspection Fees5 $160,330 $0 -$160,330
EIR Report (ELMT Consulting) $105,431 $105,431 $0
EIR Mitigation Monitoring Program6 $267,210 $0 -$267,210 Tribal Monitoring Program $50,000 $50,000 $0
Hazardous Materials Monitor7 $0 $21,900 +$21,900
Total $8,336,996 $8,363,766 +$26,770

1. The lowest bid came in $475,760 higher than the Probable Cost Estimate.

2. Since the contingency is 10% of the construction cost, this amount went up as the construction cost went up.

3. Revised estimate based on the City’s current fee schedule.

4. The construction management bids came in lower than the Probable Cost Estimate.

5. Inspection will be performed by City staff. No fees apply, as City is inspecting its own building.

6. Staff and consultants under existing contracts are able to perform the Mitigation Monitoring Program.

7. During project design, hazardous materials were identified in the building. As part of the demolition work, they will need to be removed, and a monitor from Vista Environmental will need to be to be on site to ensure they are removed safely.

PAGE 232 of 375
The adopted FY 2022-23 capital improvement budget includes $6,000,000 for this project in Fund 394 (Capital Projects), which was a placeholder number and not expected to be the actual final cost. Now that we know the final cost, that number can be fine-tuned accurately and will require an appropriation in the amount of $1,623,613 from the Capital Improvement Fund reserves to complete the project, for a total of $7,623,613. (The estimated expenditures to complete the project differs from the overall project cost, as the majority of the architecture/engineering fees have already been paid to consultants.) The Finance Director has reviewed this staff report for compliance with San Marino City Code §02.06.05.

LEGAL REVIEW
The City Attorney’s office reviewed and approved this staff report.

RECOMMENDATION
Staff recommends that the City Council award a construction agreement to CABD Construction, Inc., a professional services agreement for construction management services to Griffin Structures, approve a Native American Monitoring Services Agreement with Kizh Nation Resources Management, authorize the Parks and Public Works Director to approve contract change orders and other contingencies in an amount not to exceed $617,000, and appropriate $1,623,613 from the capital reserves balance. If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to (1) award a construction agreement to CABD Construction, Inc. for the San Marino Center Renovation Project No. 20-1000 in the amount of $5,820,000; (2) award a professional services agreement in an amount not to exceed $350,000 to Griffin Structures for professional construction management services; (3) approve a Native American Monitoring Services Agreement with Kizh Nation Resources Management in an amount not to exceed $50,000; 4) authorize the Parks and Public Works Director to approve contract change orders and other contingencies in a cumulative amount not-to-exceed $617,000; and 5) Appropriate $1,623,613 to account 394-40-4600-1000 (San Marino Center Renovation) from the capital reserves balance.”

ATTACHMENTS

1. Architect’s Probable Cost Estimate, dated June 1 2022

2. Tabulation of all construction bids received

3. Construction bid from CABD Construction

4. Proposal from Griffin Structures

5. Draft Native American Monitoring Services Agreement with Kizh Nation Resources Management

6. Hazardous Materials Survey completed by Vista Environmental Consulting PAGE 233 of 375
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Paul Chung, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: May 10, 2023
SUBJECT: RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT
FOR APRIL 2023

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City publishes a report on total disbursements each month pursuant to Government Code Sections 37202 and 37208.

DISCUSSION
There are three source points for disbursement: (1) items disbursed from the City’s General Checking account, including electronic funds transfers (EFTs); (2) items disbursed from the City’s Workers’ Compensation Account (collaboratively managed by City staff and the workers’ compensation thirdparty administrator); and (3) items disbursed through the payroll process, inclusive of direct deposit transfers to employees, hardcopy checks issued to employees, and electronic transfers to State and Federal taxing authorities.

FISCAL IMPACT & PROCUREMENT REVIEW
Procurement review is not applicable.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 234 of 375
APRIL 2023 DISBURSEMENTS SUMMARY
EXPENDITURES BY MONTH – PAST SIX MONTHS VERSUS PRIOR YEAR Description Am ount
General Account Checks $ 2,058,675
General Account Electronic Fund Transfers 653,621
Worker's Compensation Checks 50,367
Salaries and Taxes Paid 895,143
$ 3,657,806
Operating Expenditures $ 1,686,654 46%
CIP Expenditures 1,971,152 54%
$ 3,657,806
S chedule of Disbursem ents - April 2023
PAGE 235 of 375

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council receive and file the Monthly Disbursements Report for the month of April 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of April 2023.”

ATTACHMENTS

1. April 2023 Transactions by Account Summary
PAGE 236 of 375
User:

Printed: 04/27/2023 - 12:43PM
MSiegfried
Transactions by Account
Batch: 00000.00.0000
Accounts Payable
Account Number Vendor Description GL Date Check No Amount PO No 101-00-1060-0000 Advance Auto Parts Coolant 04/07/2023 17356 146.33 Vendor Subtotal: 146.33
101-00-1060-0000 Ganahl Lumber Company Chain Links 04/07/2023 17386 239.18 Vendor Subtotal: 239.18
101-00-1060-0000 Garvey Equipment Company Belts 04/21/2023 0 511.93 Vendor Subtotal: 511.93
101-00-1060-0000 Hose-Man Inc Hoses 04/21/2023 17454 126.86 Vendor Subtotal: 126.86
101-00-1060-0000 Interstate Battery Systems of Battery 04/21/2023 0 217.66 Vendor Subtotal: 217.66
101-00-1060-0000 O'Reilly Auto Parts Credit 04/07/2023 0 -16.53 101-00-1060-0000 O'Reilly Auto Parts Control Arms 04/07/2023 0 380.64 101-00-1060-0000 O'Reilly Auto Parts Lug Nuts 04/07/2023 0 12.55 101-00-1060-0000 O'Reilly Auto Parts Credit 04/21/2023 0 -321.13 101-00-1060-0000 O'Reilly Auto Parts Wiper Blades 04/21/2023 0 66.55 101-00-1060-0000 O'Reilly Auto Parts Wiper Blades 04/21/2023 0 145.59 101-00-1060-0000 O'Reilly Auto Parts Solenoid 04/21/2023 0 318.94 101-00-1060-0000 O'Reilly Auto Parts Ignition Switch & Tailgate Handle 04/21/2023 0 40.15 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 1 PAGE 237 of 375
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 626.76
101 00 1060 0000 Stotz Equipment Cables 04/21/2023 17479 147 83 Vendor Subtotal: 147.83
101-00-1060-0000 Thorson Motor Center TPMS Sensor 04/07/2023 17416 57.61 101-00-1060-0000 Thorson Motor Center TPMS Sensor 04/07/2023 17416 57.61 101-00-1060-0000 Thorson Motor Center Latches 04/21/2023 17480 257.57 Vendor Subtotal: 372.79
101-00-1060-0000 Tire Hub Tires (12) 04/07/2023 17419 1,612.97 Vendor Subtotal: 1,612.97
101-00-1060-4340 Southern Counties Fuels Fuel Inventory 04/07/2023 0 21,735.73 Vendor Subtotal: 21,735.73
101-00-3040-0000 California American Water Franchise Fees Feb-March 2023 04/07/2023 17373 141.43 101-00-3040-0000 California American Water Franchise Fee Feb-March 2023 04/21/2023 17439 57.19 Vendor Subtotal: 198.62
101-01-4376-0000 Office Depot Water For City Council Meetings 04/07/2023 17395 15.00 101-01-4376-0000 Office Depot Council Binders-CM Recuitment 04/21/2023 17465 72.74 Vendor Subtotal: 87.74
101-01-4376-0000 U.S. Bank Sky Blueprint-Copies of Budget Sprea 04/27/2023 17491 11.03 Vendor Subtotal: 11.03
101-01-4480-2872 U.S. Bank Starbucks-Coffee City Council Meetin 04/27/2023 17491 40.00 Vendor Subtotal: 40.00
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 2 PAGE 238 of 375
Account Number Vendor Description GL Date Check No Amount PO No 101-06-4106-2757 Burke, Williams & Sorensen LLP Covid Legal Service Feb 2023 04/21/2023 0 756.00 101-06-4106-2757 Burke, Williams & Sorensen LLP Covid Legal Service Feb 2023 04/21/2023 0 3,370.50 Vendor Subtotal: 4,126.50
101-08-4016-0000 John Penido Medical Retirement April 2023 04/07/2023 0 755.00 Vendor Subtotal: 755.00
101-08-4150-0500 IntelesysOne PD Network Domain Upgrade 04/07/2023 0 2,106.49 101-08-4150-0500 IntelesysOne Upgrade to Server Domain-Library 04/07/2023 0 2,106.49 101-08-4150-0500 IntelesysOne IT Monthly Services May 2023 04/21/2023 0 15,546.61 Vendor Subtotal: 19,759.59
101-08-4150-0500 U.S. Bank Name-Cheap.com-Remote Access 5 Y 04/27/2023 17491 599.90 Vendor Subtotal: 599.90
101-08-4150-0500 Western Graphix Inc Fingerprint & Signature Capture 04/21/2023 0 1,098.38 Vendor Subtotal: 1,098.38
101-08-4150-0750 AT&T Mobility Citywide Cellphone Service March 202 04/21/2023 17433 1,703.67 101-08-4150-0750 AT&T Mobility Citywide Cellphone Service March 202 04/21/2023 17434 2,245.81 Vendor Subtotal: 3,949.48
101-08-4376-0000 AT&T Mobility Hotspots Service March 2023 (Non-Un 04/21/2023 17433 65.00 101-08-4376-0000 AT&T Mobility Hotspot Service March 2023 (Uniform 04/21/2023 17434 80.00 Vendor Subtotal: 145.00
101-08-4376-0000 U.S. Bank Zoom-Zoom Webinar for Resident Me 04/27/2023 17491 881.90 101-08-4376-0000 U.S. Bank Zoom.US -Annual Membership HR Di 04/27/2023 17491 133.79 101-08-4376-0000 U.S. Bank Zoom.US -Annual Membership Financ 04/27/2023 17491 157.40 Vendor Subtotal: 1,173.09
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 3 PAGE 239 of 375
Account Number Vendor Description GL Date Check No Amount PO No 101-09-4150-0000 Language Network, INC Chinese Translation- City Council Age 04/07/2023 0 372.75 101-09-4150-0000 Language Network, INC Chinese Translation-City Council Agen 04/21/2023 0 893.81 Vendor Subtotal: 1,266.56
101-09-4150-0500 Ya-Nan Chou Chinese Interpretation -Town Hall Mee 04/07/2023 17376 200.00 101-09-4150-0500 Ya-Nan Chou Chinese Interpretation -Town Hall Mee 04/07/2023 17376 130.00 101-09-4150-0500 Ya-Nan Chou Chinese Interpretation -City Manager R 04/07/2023 17376 200.00 Vendor Subtotal: 530.00
101-09-4150-0500 Smarsh, Inc Social Media Archive Service March 2 04/21/2023 17473 7.08 Vendor Subtotal: 7.08
101-09-4150-0500 U.S. Bank Constant Contact-Weekly Briefing Sof 04/27/2023 17491 600.00 Vendor Subtotal: 600.00
101-09-4220-0000 Nancy K. Bohl Inc Employees Support Service FD& PD M 04/07/2023 17367 962.50 Vendor Subtotal: 962.50
101-09-4290-0000 Los Angeles County Clerk 2022 Election County Fees 04/07/2023 17380 29,828.78 Vendor Subtotal: 29,828.78
101-09-4376-0000 MCA Direct Minutes, Ordinances & Resolutions Bo 04/21/2023 17460 758.68 Vendor Subtotal: 758.68
101-09-4376-0000 Office Depot Paper 04/07/2023 17395 55.32 101-09-4376-0000 Office Depot Paper & Batteries 04/21/2023 17465 104.14 Vendor Subtotal: 159.46
101-09-4396-0000 U.S. Bank MMASC-Membership N.Cuadras 04/27/2023 17491 95.00 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 4 PAGE 240 of 375
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 95.00
101 09 4420 0000 Sky Blueprint &Supplies Lacy Park Dog Leash Signs 04/07/2023 17412 66 15 Vendor Subtotal: 66.15
101-10-4106-3415 Burke, Williams & Sorensen LLP Legal Service Feb 2023 04/21/2023 0 4,921.00 101-10-4106-3415 Burke, Williams & Sorensen LLP Legal Service Feb 2023 04/21/2023 0 756.00 Vendor Subtotal: 5,677.00
101-10-4106-3415 Steve A Filarsky, Attorney at Law Legal Service March 2023 04/21/2023 0 1,122.00 Vendor Subtotal: 1,122.00
101-10-4150-0000 Holman Professional Counseling Cen Employee Assistance Program May 20 04/21/2023 0 541.68 Vendor Subtotal: 541.68
101-10-4150-0000 TIAA Retirement Health Program Annual Fe 04/07/2023 17417 1,500.00 Vendor Subtotal: 1,500.00
101-10-4150-0000 USI Insurance Service National, Inc Group Benefit Service May 2023 04/21/2023 17484 1,250.00 Vendor Subtotal: 1,250.00
101-10-4376-0000 U.S. Bank Smart & Final -Employee Appreciation 04/27/2023 17491 74.00 101-10-4376-0000 U.S. Bank Trader Joes-Employee Appreciation Su 04/27/2023 17491 10.97 Vendor Subtotal: 84.97
101-10-4396-0000 U.S. Bank IPMA-Membership HR Director 04/27/2023 17491 175.00 Vendor Subtotal: 175.00
101-10-4436-0000 Bob Murray & Associates City Manager Recruitment Progress Pa 04/07/2023 17366 400.83 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 5 PAGE 241 of 375
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 400.83
101-10-4436-0000 U.S. Bank CA Park Rec Society Summer CSD Jo 04/27/2023 17491 300.00 101-10-4436-0000 U.S. Bank Starbucks-Coffee CM Recruitment Com 04/27/2023 17491 20.00 101-10-4436-0000 U.S. Bank Ralphs-Snacks & Drinks-Staff Trainin 04/27/2023 17491 13.70 101-10-4436-0000 U.S. Bank Starbucks-Coffee CM Recruitment Com 04/27/2023 17491 15.00 Vendor Subtotal: 348.70
101-10-4468-0000 U.S. Bank Vons-Drinks-Performance Evaluation T 04/27/2023 17491 38.46 101-10-4468-0000 U.S. Bank Corner Bakery-Food-Performance Eva 04/27/2023 17491 264.27 101-10-4468-0000 U.S. Bank Ralphs-Snacks & Drinks-Staff Trainin 04/27/2023 17491 26.33 101-10-4468-0000 U.S. Bank CPS HR Consulting-Credit 04/27/2023 17491 -796.00 Vendor Subtotal: -466.94
101-11-4150-0000 Hinderliter deLlamas & Associa Audit Services-Sale Tax Q3 04/21/2023 17453 1.40 101-11-4150-0000 Hinderliter deLlamas & Associa Contract Services-Sale Tax Jan-March 04/21/2023 17453 300.00 Vendor Subtotal: 301.40
101-11-4150-0000 U.S. Bank N.A. - Custody Custody Charges 1/1/23-3/31/23 04/21/2023 17483 772.50 Vendor Subtotal: 772.50
101-11-4316-0000 Canon Financial Services Inc Copier Lease March 2023-2nd Floor C 04/07/2023 17374 287.82 Vendor Subtotal: 287.82
101-11-4316-0000 CopyFree Technology Inc Copier Usages Base Charge 3/23/23-4 04/07/2023 0 142.28 101-11-4316-0000 CopyFree Technology Inc Copier Usages Charge 12/23/22-3/22/2 04/07/2023 0 131.40 Vendor Subtotal: 273.68
101-11-4376-0000 U.S. Bank Amazon-Check Scanner Cleaning Card 04/27/2023 17491 36.12 Vendor Subtotal: 36.12
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 6 PAGE 242 of 375
Account Number Vendor Description GL Date Check No Amount PO No 101-11-4480-0000 U.S. Bank CSMFO-Budget Training Finance Dep 04/27/2023 17491 200.00 101-11-4480-0000 U.S. Bank LSL CPAS-GASB Update Training M. 04/27/2023 17491 95.00 Vendor Subtotal: 295.00
101-11-4500-4950 The Gas Company Gas Service Feb-March 2023-City Hal 04/07/2023 17415 617.22 Vendor Subtotal: 617.22
101-11-4500-9025 AT&T Phone Service Feb-March 2023-City H 04/21/2023 17431 549.75 Vendor Subtotal: 549.75
101-11-4500-9025 AT&T City Hall Compound Internet Service M 04/07/2023 17362 290.61 Vendor Subtotal: 290.61
101-11-4500-9460 California American Water Water Service Feb-March 2023-City H 04/07/2023 17373 207.95 Vendor Subtotal: 207.95
101-14-3106-0000 Pedro Castaneda Refund-Tree 1050 Oak Grove Ave 04/07/2023 17354 415.00 Vendor Subtotal: 415.00
101-14-3106-0000 Joan Kobori Refund-Tree Permit 974 Kewen Dr 04/21/2023 17428 415.00 Vendor Subtotal: 415.00
101-14-3151-0000 Treeium Inc Refund 80% Permit 2114 El Molino Pl 04/21/2023 17427 400.00 Vendor Subtotal: 400.00
101-14-3308-0000 Plug it In Solar Refund-Plan Check Fee- Double Paym 04/21/2023 17426 110.00 Vendor Subtotal: 110.00
101-14-4104-6270 The Code Group Inc Fire Inspection Service Jan 2023 04/07/2023 0 3,967.19 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 7 PAGE 243 of 375
Account Number Vendor Description GL Date Check No Amount PO No 101-14-4104-6270 The Code Group Inc Fire Plan Check Service Jan 2023 04/07/2023 0 2,261.50 101-14-4104-6270 The Code Group Inc Plan Check Service Jan 2023 04/07/2023 0 7,975.00 101-14-4104-6270 The Code Group Inc Over the Counter Plan Check Service J 04/07/2023 0 380.00 101-14-4104-6270 The Code Group Inc Fire Plan Check Service Feb 2023 04/21/2023 0 417.50 101-14-4104-6270 The Code Group Inc Fire Inspection Service Feb 2023 04/21/2023 0 8,097.26 101-14-4104-6270 The Code Group Inc Over the Counter Plan Check Service F 04/21/2023 0 380.00 101-14-4104-6270 The Code Group Inc Plan Check Service Feb 2023 04/21/2023 0 9,845.00 Vendor Subtotal: 33,323.45
101-14-4150-0000 Allison Cook Contract Planning Service March 2023 04/07/2023 17375 3,096.00 Vendor Subtotal: 3,096.00
101-14-4150-0000 Rincon Consultants Contract Planning Service Feb 2023 04/07/2023 0 2,468.25 Vendor Subtotal: 2,468.25
101-14-4316-0000 Canon Financial Services Inc Copier Lease March 2023-CDD 04/07/2023 17374 128.44 Vendor Subtotal: 128.44
101-14-4316-0000 CopyFree Technology Inc Copier Base Rate Charge 4/14/23-5/13 04/21/2023 0 58.85 Vendor Subtotal: 58.85
101-14-4376-0000 Office Depot Paper and Office Supplies 04/07/2023 17395 253.61 101-14-4376-0000 Office Depot Lysol Disinfecting 04/21/2023 17465 37.77 101-14-4376-0000 Office Depot Pressboard Folders 04/21/2023 17465 43.53 Vendor Subtotal: 334.91
101-14-4376-0000 Dri-Stick Decal Corp Business License-Vehicle Stickers 04/21/2023 0 1,408.94 Vendor Subtotal: 1,408.94
101-14-4396-0000 U.S. Bank American Planning-Membership Comm 04/27/2023 17491 603.00 Vendor Subtotal: 603.00
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 8 PAGE 244 of 375
Account Number Vendor Description GL Date Check No Amount PO No 101-14-4500-9025 AT&T City Hall Compound Internet Service M 04/07/2023 17362 290.61 Vendor Subtotal: 290.61
101-14-4500-9025 AT&T Mobility Hotspot Service March 2023 (Bldg. Ins 04/21/2023 17433 20.00 Vendor Subtotal: 20.00
101-36-4376-0000 U.S. Bank Disaster Management-RA 91 Equipme 04/27/2023 17491 312.01 Vendor Subtotal: 312.01
101-36-4399-0000 Foothill Communication Inc Install Off Road Lighting Engine 791 04/21/2023 17450 1,750.00 Vendor Subtotal: 1,750.00
101-36-4500-9025 AT&T Phone Service Feb-March 2023-EOC 04/07/2023 17361 319.98 Vendor Subtotal: 319.98
101-36-4500-9025 Charter Communications Cable Service 3/8/23-4/7/23-EOC 04/07/2023 17418 122.25 Vendor Subtotal: 122.25
101-40-4150-0000 Aramark Cleaning Uniform Service 04/07/2023 17358 33.33 101-40-4150-0000 Aramark Cleaning Uniform Service 04/07/2023 17358 91.65 101-40-4150-0000 Aramark Cleaning Uniform Service 04/07/2023 17358 33.33 101-40-4150-0000 Aramark Cleaning Uniform Service 04/07/2023 17358 94.89 101-40-4150-0000 Aramark Cleaning Uniform Service 04/21/2023 17430 84.47 101-40-4150-0000 Aramark Cleaning Uniform Service 04/21/2023 17430 41.11 101-40-4150-0000 Aramark Cleaning Uniform Service 04/21/2023 17430 28.34 101-40-4150-0000 Aramark Cleaning Uniform Service 04/21/2023 17430 84.56 Vendor Subtotal: 491.68
101-40-4150-0000 Canon Financial Services Inc Copier Lease March 2023-PW 04/07/2023 17374 322.98 Vendor Subtotal: 322.98
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 9 PAGE 245 of 375
Account Number Vendor Description GL Date Check No Amount PO No 101-40-4260-0000 Flock Safety Repair-Damaged Flock Pole & Camera 04/07/2023 17383 750.00 Vendor Subtotal: 750.00
101-40-4376-0000 Remington Pure Drinking Water Service June 2023-PW 04/21/2023 17477 38.00 Vendor Subtotal: 38.00
101-40-4376-0000 U.S. Bank Office Depot-Office Supplies 04/27/2023 17491 388.40 101-40-4376-0000 U.S. Bank Costco-HR Storage at Stoneman 04/27/2023 17491 766.47 101-40-4376-0000 U.S. Bank APWA-National Public Works Week P 04/27/2023 17491 51.95 Vendor Subtotal: 1,206.82
101-40-4396-0000 U.S. Bank Engineers-Annual License-A.Shah 04/27/2023 17491 180.00 101-40-4396-0000 U.S. Bank APWA-Public Works-Membership- C.G 04/27/2023 17491 99.50 Vendor Subtotal: 279.50
101-40-4468-0000 U.S. Bank CAL Cities-Conference A.Shah 04/27/2023 17491 625.00 101-40-4468-0000 U.S. Bank CSMFO-Budget Training- A.Shah 04/27/2023 17491 200.00 Vendor Subtotal: 825.00
101-40-4480-0000 U.S. Bank Hilton Universal-Parking Conference A 04/27/2023 17491 17.60 101-40-4480-0000 U.S. Bank Hilton Universal-Parking Conference A 04/27/2023 17491 44.00 101-40-4480-0000 U.S. Bank APWA-Public Works-Seminar C.Gutie 04/27/2023 17491 479.00 101-40-4480-0000 U.S. Bank Hilton Universal-Parking Conference A 04/27/2023 17491 17.60 Vendor Subtotal: 558.20
101-40-4492-0003 Aramark Cleaning Uniform Service 04/07/2023 17358 30.53 101-40-4492-0003 Aramark Cleaning Uniform Service 04/07/2023 17358 83.94 101-40-4492-0003 Aramark Cleaning Uniform Service 04/07/2023 17358 86.90 101-40-4492-0003 Aramark Cleaning Uniform Service 04/07/2023 17358 30.53 101-40-4492-0003 Aramark Cleaning Uniform Service 04/21/2023 17430 37.65 101-40-4492-0003 Aramark Cleaning Uniform Service 04/21/2023 17430 77.36 101-40-4492-0003 Aramark Cleaning Uniform Service 04/21/2023 17430 77.41 101-40-4492-0003 Aramark Cleaning Uniform Service 04/21/2023 17430 25.95 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 10 PAGE 246 of 375
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 450.27
101-40-4492-0004 Aramark Cleaning Uniform Service 04/07/2023 17358 44.02 101-40-4492-0004 Aramark Cleaning Uniform Service 04/07/2023 17358 125.28 101-40-4492-0004 Aramark Cleaning Uniform Service 04/07/2023 17358 44.02 101-40-4492-0004 Aramark Cleaning Uniform Service 04/07/2023 17358 121.02 101-40-4492-0004 Aramark Cleaning Uniform Service 04/21/2023 17430 111.53 101-40-4492-0004 Aramark Cleaning Uniform Service 04/21/2023 17430 54.29 101-40-4492-0004 Aramark Cleaning Uniform Service 04/21/2023 17430 111.39 101-40-4492-0004 Aramark Cleaning Uniform Service 04/21/2023 17430 37.42 Vendor Subtotal: 648.97
101-40-4500-9025 AT&T City Hall Compound Internet Service M 04/07/2023 17362 183.55 Vendor Subtotal: 183.55
101-42-4376-0000 O'Reilly Auto Parts Truck Ramps 04/21/2023 0 1,212.74 Vendor Subtotal: 1,212.74
101-42-4376-0000 U.S. Bank Home Depot-Shop Supplies 04/27/2023 17491 448.28 101-42-4376-0000 U.S. Bank Home Depot-Shop Safety Supplies 04/27/2023 17491 146.93 Vendor Subtotal: 595.21
101-44-4150-0000 316 Engineering & Construction Sewer Cleaning & Maintenance 12/10/ 04/21/2023 0 32,210.06 Vendor Subtotal: 32,210.06
101-44-4150-5170 County Sanitation Districts Refuse Tire Fees 04/21/2023 17447 92.96 Vendor Subtotal: 92.96
101-48-4150-0000 L.A. Co. Dept of Public Works Traffic Signal Maintenance Feb 2023 04/07/2023 17391 116.92 101-48-4150-0000 L.A. Co. Dept of Public Works Signal Maintenance March 2023 04/21/2023 17458 166.91 Vendor Subtotal: 283.83
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 11 PAGE 247 of 375
Account Number Vendor Description GL Date Check No Amount PO No 101-48-4150-0000 Yunex LLC Traffic Signal Repair- Huntington/Del 04/07/2023 0 1,553.17 101-48-4150-0000 Yunex LLC Traffic Signal Call Outs Feb 2023 04/07/2023 0 6,807.84 101-48-4150-0000 Yunex LLC Traffic Signal Maintenance Feb 2023 04/07/2023 0 763.12 Vendor Subtotal: 9,124.13
101-48-4376-0000 Crafco Inc Asphalt Cold Patch 04/07/2023 0 775.80 Vendor Subtotal: 775.80
101-48-4376-0000 Ganahl Lumber Company Sand Bags & Street Sign Replacement 04/07/2023 17386 492.55 Vendor Subtotal: 492.55
101-48-4376-0000 Garvey Equipment Company Chain Saw Supplies 04/07/2023 0 130.49 101-48-4376-0000 Garvey Equipment Company Safety Helmet 04/07/2023 0 180.14 Vendor Subtotal: 310.63
101-48-4376-0000 Leotek Electronics USA LLC Street Lights 04/21/2023 0 922.34 Vendor Subtotal: 922.34
101-48-4376-0000 Southeast Construction Products Inc Sand for Sandbags 04/21/2023 17470 158.01 101-48-4376-0000 Southeast Construction Products Inc Sand for Sandbags 04/21/2023 17470 158.01 Vendor Subtotal: 316.02
101-48-4376-0000 Traffic Management Incorporated Crosswalk Sign 04/07/2023 0 2,380.02 101-48-4376-0000 Traffic Management Incorporated Safety Cones 04/07/2023 0 551.34 Vendor Subtotal: 2,931.36
101-48-4376-0000 Underground Service Alert/SC Dig Alerts Tickets 04/21/2023 0 176.25 101-48-4376-0000 Underground Service Alert/SC Dig Alerts CA State Fees 04/21/2023 0 41.31 Vendor Subtotal: 217.56
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 12 PAGE 248 of 375
Account Number Vendor Description GL Date Check No Amount PO No 101-48-4376-0000 U.S. Bank Displaystar-Street Pole Banner Bracke 04/27/2023 17491 56.71 101-48-4376-0000 U.S. Bank Amazon-Street Supplies 04/27/2023 17491 71.36 Vendor Subtotal: 128.07
101-48-4376-0000 Walters Wholesale Electric Co Street Sign Lights 04/07/2023 17424 365.14 Vendor Subtotal: 365.14
101-48-4500-1980 Southern California Edison Electrical Service Feb-March 2023-Str 04/07/2023 17408 10,315.13 101-48-4500-1980 Southern California Edison Electrical Service March-April2023-St 04/21/2023 17471 404.50 Vendor Subtotal: 10,719.63
101-48-4508-0000 U.S. Bank Ford Montebello-Keys for Truck # 511 04/27/2023 17491 421.24 Vendor Subtotal: 421.24
101-50-4150-0000 Jamey Clark Inc Playground Safety Audit 04/07/2023 17390 2,585.00 Vendor Subtotal: 2,585.00
101-50-4376-0000 Ganahl Lumber Company Park Supplies 04/07/2023 17386 52.12 Vendor Subtotal: 52.12
101-50-4376-0000 Southeast Construction Products Inc Mulch 04/21/2023 17470 124.80 Vendor Subtotal: 124.80
101-50-4376-0000 Remington Pure Drinking Water Service June 2023-Lac 04/21/2023 17477 79.99 Vendor Subtotal: 79.99
101-50-4376-0000 U.S. Bank Home Depot-Lights 04/27/2023 17491 18.58 101-50-4376-0000 U.S. Bank Dog Waste Depot-Dog Waste Bags-Lac 04/27/2023 17491 711.10 101-50-4376-0000 U.S. Bank Home Depot-Lacy Park Supplies 04/27/2023 17491 479.37 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 13 PAGE 249 of 375
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,209.05
101 50 4452 0000 U S Bank Home Depot-Tools Bag 04/27/2023 17491 21 87 Vendor Subtotal: 21.87
101-50-4500-4950 The Gas Company Gas Service Feb-March 2023-Lacy Par 04/07/2023 17415 202.80 Vendor Subtotal: 202.80
101 50 4500 9025 AT&T Phone Service Feb-March 2023-Lacy P 04/21/2023 17431 27 11 Vendor Subtotal: 27.11
101-50-4500-9025 Charter Communications Cable Internet Service 3/25/23-4/24/23 04/21/2023 17481 149.98 Vendor Subtotal: 149.98
101 50 4500 9460 California American Water Water Service Feb-March 2023-Lacy P 04/07/2023 17373 1,371 53 101-50-4500-9460 California American Water Water Service Feb-March 2023-Lacy P 04/21/2023 17439 697.10 Vendor Subtotal: 2,068.63
101-50-4508-0000 JCB IN Hinges for Door -Truck # 6595 04/21/2023 17455 45.69 Vendor Subtotal: 45.69
101-52-4150-0000 County of L.A-Agriculture Comm Pesticide Worker Safety Training-L.Ha 04/21/2023 17446 427.88 Vendor Subtotal: 427.88
101-52-4150-0000 Mariposa Tree Management Inc Emergency Tree Service-Fallen Oak 89 04/21/2023 0 3,150.00 101-52-4150-0000 Mariposa Tree Management Inc Tree Pruning & Tree Removal March 2 04/21/2023 0 56,663.50 Vendor Subtotal: 59,813.50
101-52-4376-0000 JHM Supply Irrigation Supplies-Repair 04/21/2023 0 33.79 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 14 PAGE 250 of 375
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 33.79
101 52 4404 0000 San Gabriel Nursery & Florist Plants City Facilities 04/21/2023 17472 13 89 Vendor Subtotal: 13.89
101-52-4500-9460 California American Water Water Service Feb-March 2023-Groun 04/07/2023 17373 11,646.42 101-52-4500-9460 California American Water Water Service Feb-March 2023-Groun 04/21/2023 17439 3,171.81 Vendor Subtotal: 14,818.23
101-52-4500-9460 City of Alhambra Utilities Dept Water Service Jan-March 2023-Ground 04/21/2023 17442 122.79 Vendor Subtotal: 122.79
101-53-4150-0000 Roger L Mendell AC Maintenance-FD 04/07/2023 0 157.00 101-53-4150-0000 Roger L Mendell AC Maintenance-City Hall 04/07/2023 0 216.00 Vendor Subtotal: 373.00
101-53-4150-0000 Beta Security Systems Fire Alarm Service April-June 2023-St 04/07/2023 17365 315.00 Vendor Subtotal: 315.00
101-53-4150-0000 Dynamic Building Maintenance Citywide Janitorial Service March 202 04/21/2023 0 6,285.00 Vendor Subtotal: 6,285.00
101-53-4150-0000 Mora's Equipment & Construction In Electrical Repair-PD 04/21/2023 17461 530.00 Vendor Subtotal: 530.00
101-53-4150-0000 San Marino Security Systems Fire Alarm Service-April-June 2023 Li 04/07/2023 17406 294.00 101-53-4150-0000 San Marino Security Systems Security Alarm Service-April-June 202 04/07/2023 17406 207.00 Vendor Subtotal: 501.00
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 15 PAGE 251 of 375
Account Number Vendor Description GL Date Check No Amount PO No 101-53-4150-0000 SDS Security Design Systems Security Alarm Service May 2023-Thu 04/21/2023 17469 42.00 Vendor Subtotal: 42.00
101-53-4150-0000 Total Exterminating Inc Monthly Extermination-Library 04/21/2023 0 125.00 101-53-4150-0000 Total Exterminating Inc Quarterly Extermination-City Hall 04/21/2023 0 77.00 101-53-4150-0000 Total Exterminating Inc Quarterly Extermination-FD 04/21/2023 0 78.00 101-53-4150-0000 Total Exterminating Inc Additional Extermination-Stoneman 04/21/2023 0 175.00 Vendor Subtotal: 455.00
101-53-4206-0000 Foothill Lock & Key Lock Repair-City Hall Office Door 04/07/2023 17385 220.00 Vendor Subtotal: 220.00
101-53-4206-0000 San Marino Plumbing Svc Inc Repair Leak Bathroom Sink-Stoneman 04/21/2023 17474 991.75 101-53-4206-0000 San Marino Plumbing Svc Inc Replacement Water Heater-Stoneman 04/21/2023 17474 5,223.64 Vendor Subtotal: 6,215.39
101-53-4206-0000 U.S. Bank Foothill Lock & Key-Key Storage Roo 04/27/2023 17491 6.00 101-53-4206-0000 U.S. Bank Home Depot-Repairs Back Gate City H 04/27/2023 17491 65.31 101-53-4206-0000 U.S. Bank Home Depot-Supplies for Gas Pump 04/27/2023 17491 63.26 101-53-4206-0000 U.S. Bank Home Depot-Lights and Switch for Sh 04/27/2023 17491 179.23 101-53-4206-0000 U.S. Bank Home Depot-Lights for Shop & PD Re 04/27/2023 17491 373.54 101 53 4206 0000 U S Bank Antrim's-Locks for PD Restroom & Ev L ckers 04/27/2023 17491 99 23 101-53-4206-0000 U.S. Bank Home Depot-Supplies for Gates for PW 04/27/2023 17491 67.04 101-53-4206-0000 U.S. Bank Home Depot-Repairs Thurnher 04/27/2023 17491 59.28 101-53-4206-0000 U.S. Bank Home Depot-Repairs PD Lockers 04/27/2023 17491 26.39 101-53-4206-0000 U.S. Bank Home Depot-Repair Stoneman & PW 04/27/2023 17491 195.41 Vendor Subtotal: 1,134.69
101-53-4206-0000 Vortex Industries Inc Repairs-Library Doors 04/07/2023 17423 849.73 Vendor Subtotal: 849.73
101-53-4206-0000 Walters Wholesale Electric Co Library- Ballast Kit 04/07/2023 17424 233.68 101-53-4206-0000 Walters Wholesale Electric Co Library- Lights 04/07/2023 17424 361.19 101-53-4206-0000 Walters Wholesale Electric Co Shipping Fee 04/07/2023 17424 26.00 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 16 PAGE 252 of 375
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 620.87
101-53-4206-0000 Weatherproofing Technologies Roof Repairs-Stoneman 04/21/2023 17490 6,875.00 Vendor Subtotal: 6,875.00
101-53-4376-0000 Veritiv Operating Company Shipping on Supplies-PW 04/21/2023 0 11.50 Vendor Subtotal: 11.50
101-59-4150-0500 CivicPlus Community Service Registration Softw 04/07/2023 17377 12,218.85 Vendor Subtotal: 12,218.85
101-59-4396-0000 U.S. Bank CA Library Assoc.-Membership J.Vanh 04/27/2023 17491 140.00 101-59-4396-0000 U.S. Bank American Library Assoc.-Membership 04/27/2023 17491 118.00 Vendor Subtotal: 258.00
101-59-4468-0000 U.S. Bank SCMAF-Workshop S. Lovera 04/27/2023 17491 30.00 101-59-4468-0000 U.S. Bank CA Library Assoc.-Conference J.Vanho 04/27/2023 17491 220.00 Vendor Subtotal: 250.00
101-60-4150-0000 CopyFree Technology Inc Copier Usages Charge 12/17/22-3/16/2 04/07/2023 0 121.92 101-60-4150-0000 CopyFree Technology Inc Copier Usages Base Charge 3/17/23-4/ 04/07/2023 0 145.15 Vendor Subtotal: 267.07
101-60-4150-0000 Remington Pure Drinking Water Service June 2023-Sto 04/21/2023 17477 84.00 Vendor Subtotal: 84.00
101-60-4316-0000 Canon Financial Services Inc Copier Lease March 2023-Stoneman 04/07/2023 17374 111.69 Vendor Subtotal: 111.69
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 17 PAGE 253 of 375
Account Number Vendor Description GL Date Check No Amount PO No 101-60-4324-0000 Southwest Mobile Storage Inc Stoneman Storage Bin 3/14/23-4/10/23 04/07/2023 0 186.26 101-60-4324-0000 Southwest Mobile Storage Inc Storage Bin-4/11/23-5/8/23-Stoneman 04/21/2023 0 186.26 Vendor Subtotal: 372.52
101-60-4376-0000 Office Depot Toner and Office Supplies 04/07/2023 17395 294.71 101-60-4376-0000 Office Depot Paper & Office Supplies 04/21/2023 17465 70.41 Vendor Subtotal: 365.12
101-60-4508-0000 WEX Bank Fuel-2/26/23-3/25/23-CSD 04/21/2023 17487 98.28 Vendor Subtotal: 98.28
101-62-4376-0000 U.S. Bank Amazon-Preschool Supplies 04/27/2023 17491 29.34 101-62-4376-0000 U.S. Bank Amazon-Preschool Supplies 04/27/2023 17491 11.91 101-62-4376-0000 U.S. Bank Party City-Preschool Supplies 04/27/2023 17491 16.54 101-62-4376-0000 U.S. Bank Target-Preschool Supplies 04/27/2023 17491 48.76 Vendor Subtotal: 106.55
101-64-4376-0000 U.S. Bank Smart & Final-Happy Hour Shamrock 04/27/2023 17491 30.05 101-64-4376-0000 U.S. Bank OTC Brands-Happy Hour Fiesta Suppl 04/27/2023 17491 235.41 101-64-4376-0000 U.S. Bank Amazon-Happy Hour Fiesta Supplies 04/27/2023 17491 25.17 101-64-4376-0000 U.S. Bank Dollar Tree-Happy Hour Fiesta Supplie 04/27/2023 17491 8.27 101 64 4376 0000 U S Bank Amazon Happy Hour Shamrock Bingo 04/27/2023 17491 13 79 101-64-4376-0000 U.S. Bank Swirlz-Happy Hour Shamrock Bingo P 04/27/2023 17491 30.00 101-64-4376-0000 U.S. Bank APSARA-Happy Hour Shamrock Bing 04/27/2023 17491 30.00 101-64-4376-0000 U.S. Bank Amazon-Happy Hour Fiesta Supplies 04/27/2023 17491 211.91 101-64-4376-0000 U.S. Bank Pizzanista-Happy Hour Shamrock Bin 04/27/2023 17491 45.00 101-64-4376-0000 U.S. Bank San Marino Cafe-Happy Hour Shamro 04/27/2023 17491 45.00 101-64-4376-0000 U.S. Bank Ralphs-Happy Hour Shamrock Bingo D 04/27/2023 17491 434.70 Vendor Subtotal: 1,109.30
101-66-4150-0000 Ross Miller Sound System-Egg Hunt 4/8/23 04/21/2023 17462 625.00 Vendor Subtotal: 625.00
101-66-4150-0000 Catherine Ryan Trumpet-Memorial Day Event 5/29/23 04/21/2023 17467 500.00 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 18 PAGE 254 of 375
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 500.00
101-66-4150-0000 U.S. Bank Champion Cleaners-Cleaning the Bunn 04/27/2023 17491 180.00 101-66-4150-0000 U.S. Bank LA Balloons-Track Meet Balloon Colu 04/27/2023 17491 385.88 101-66-4150-0000 U.S. Bank LA County Health Dept-Health Dept P 04/27/2023 17491 16.12 101-66-4150-0000 U.S. Bank LA County Health Dept-Health Dept P 04/27/2023 17491 726.00 Vendor Subtotal: 1,308.00
101-66-4308-0000 Cal- State Site Service Portable Restroom-Egg Hunt 4/8/23 04/07/2023 0 1,418.03 Vendor Subtotal: 1,418.03
101-66-4324-0000 San Marino School District Stadium Rental-Track Meet 3/17/23 04/21/2023 17475 1,360.00 Vendor Subtotal: 1,360.00
101-66-4376-0000 U.S. Bank Target-Track Meet Supplies 04/27/2023 17491 102.90 101-66-4376-0000 U.S. Bank Amazon-Track Meet Supplies 04/27/2023 17491 7.65 101-66-4376-0000 U.S. Bank Party City-Table Cloths Egg Hunt 04/27/2023 17491 86.55 101-66-4376-0000 U.S. Bank Amazon-Safety Vests for Events 04/27/2023 17491 46.40 101-66-4376-0000 U.S. Bank Michael's Stores-Flowers for Arch-Egg 04/27/2023 17491 141.45 101-66-4376-0000 U.S. Bank Tony's Pizza-Staff Dinner Track Meet 04/27/2023 17491 185.60 101-66-4376-0000 U.S. Bank Ellen's Silkscreen-Volunteer Shirts 04/27/2023 17491 503.84 Vendor Subtotal: 1,074.39
101-68-4102-0000 Andrew Chidester Contracted Classes-Winter 2023-Sport 04/07/2023 0 2,736.00 Vendor Subtotal: 2,736.00
101-68-4102-0000 Payke Gymnastics Contracted Classes-Winter 2023-Gym 04/07/2023 17397 1,534.40 Vendor Subtotal: 1,534.40
101-68-4102-0000 Joyce Shuman Contracted Classes-Yoga 1/1/723-3/7/2 04/07/2023 17411 300.00 Vendor Subtotal: 300.00
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 19 PAGE 255 of 375
Account Number Vendor Description GL Date Check No Amount PO No 101-70-4500-1980 Southern California Edison Electrical Service March-April2023-St 04/21/2023 17471 2,051.27 Vendor Subtotal: 2,051.27
101-70-4500-4950 The Gas Company Gas Service Feb-March 2023-Thurnhe 04/07/2023 17415 168.84 101-70-4500-4950 The Gas Company Gas Service Feb-March 2023-Stonema 04/07/2023 17415 52.79 101-70-4500-4950 The Gas Company Gas Service Feb-March 2023-SMC 04/07/2023 17415 0.12 Vendor Subtotal: 221.75
101-70-4500-9025 AT&T Phone Service Feb-March 2023-Pool 04/07/2023 17361 25.43 Vendor Subtotal: 25.43
101-70-4500-9025 Charter Communications Cable Internet Service 4/1/23-4/30/23- 04/21/2023 17481 350.00 Vendor Subtotal: 350.00
101-70-4500-9460 California American Water Water Service Feb-March 2023-SMC 04/21/2023 17439 45.91 101-70-4500-9460 California American Water Water Service Feb-March 2023-Stonem 04/21/2023 17439 451.32 Vendor Subtotal: 497.23
101-90-4150-0000 Quench USA, Inc Drinking Water Service April 2023 04/07/2023 17399 43.80 Vendor Subtotal: 43.80
101-90-4316-0000 Canon Financial Services Inc Copier Lease March 2023-Library 04/07/2023 17374 211.34 101-90-4316-0000 Canon Financial Services Inc Copier Lease March 2023-Library 04/07/2023 17374 215.72 101 90 4316 0000 Canon Financial Services Inc Copier Lease March 2023 Library 04/07/2023 17374 190 48 101-90-4316-0000 Canon Financial Services Inc Copier Lease Jan 2021-Library 04/21/2023 17440 215.72 101-90-4316-0000 Canon Financial Services Inc Copier Lease Jan 2021-Library 04/21/2023 17440 211.34 101-90-4316-0000 Canon Financial Services Inc Copier Lease Jan 2021-Library 04/21/2023 17440 190.48 Vendor Subtotal: 1,235.08
101-90-4316-0000 CopyFree Technology Inc Copier Usages Charge 12/30/22-3/29/2 04/07/2023 0 20.96 101-90-4316-0000 CopyFree Technology Inc Shipping Toner-Library 04/21/2023 0 18.88 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 20 PAGE 256 of 375
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 39.84
101-90-4376-0000 Office Depot Toner and Office Supplies 04/07/2023 17395 154.10 101-90-4376-0000 Office Depot Credit 04/07/2023 17395 -154.10 Vendor Subtotal: 0.00
101-90-4376-0000 U.S. Bank Amazon-Office Supplies 04/27/2023 17491 189.45 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 04/27/2023 17491 43.65 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 04/27/2023 17491 62.30 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 04/27/2023 17491 7.65 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 04/27/2023 17491 27.09 Vendor Subtotal: 330.14
101-90-4398-0000 Cathi Johnson Mileage-Meeting 1/2/23-3/25/23 04/21/2023 17456 33.28 Vendor Subtotal: 33.28
101-90-4398-0000 Kristin Shigenaga Mileage-Meetings 1/9/23-3/31/23 04/07/2023 17410 26.59 Vendor Subtotal: 26.59
101-90-4412-0000 U.S. Bank USPS-Postage 04/27/2023 17491 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 04/27/2023 17491 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 04/27/2023 17491 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 04/27/2023 17491 414.75 101-90-4412-0000 U.S. Bank USPS-Postage 04/27/2023 17491 154.40 101-90-4412-0000 U.S. Bank USPS-Postage 04/27/2023 17491 28.75 Vendor Subtotal: 684.15
101-90-4500-1980 Southern California Edison Electrical Service Feb-March 2023-Lib 04/07/2023 17408 6,118.55 Vendor Subtotal: 6,118.55
101-90-4500-4950 The Gas Company Gas Service Feb-March 2023-Library 04/07/2023 17415 168.22 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 21 PAGE 257 of 375
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 168.22
101 90 4500 9025 AT&T Phone Service Feb-March 2023-Librar 04/07/2023 17361 117 62 Vendor Subtotal: 117.62
101-90-4500-9025 Charter Communications Cable Internet Service 4/2/23-5/1/23-L 04/21/2023 17481 153.99 Vendor Subtotal: 153.99
101 90 4500 9460 California American Water Water Service Feb-March 2023-Library 04/21/2023 17439 617 52 Vendor Subtotal: 617.52
101-91-4370-0335 Brodart Co Books 04/07/2023 17370 59.20 101-91-4370-0335 Brodart Co Books 04/07/2023 17368 137.27 101-91-4370-0335 Brodart Co Book 04/07/2023 17369 20.06 101-91-4370-0335 Brodart Co Books 04/07/2023 17368 173.74 101-91-4370-0335 Brodart Co Book 04/07/2023 17368 24.28 101-91-4370-0335 Brodart Co Books 04/07/2023 17368 41.19 101-91-4370-0335 Brodart Co Books 04/07/2023 17368 50.00 101-91-4370-0335 Brodart Co Book 04/07/2023 17368 13.82 101-91-4370-0335 Brodart Co Books 04/07/2023 17369 36.92 101-91-4370-0335 Brodart Co Books 04/07/2023 17369 30.91 101-91-4370-0335 Brodart Co Books 04/07/2023 17368 31.24 101-91-4370-0335 Brodart Co Books 04/21/2023 17436 100.97 101-91-4370-0335 Brodart Co Books 04/21/2023 17438 54.99 101-91-4370-0335 Brodart Co Books 04/21/2023 17437 126.78 101-91-4370-0335 Brodart Co Books 04/21/2023 17438 47.77 101-91-4370-0335 Brodart Co Books 04/21/2023 17438 26.08 101-91-4370-0335 Brodart Co Books 04/21/2023 17436 49.21 101-91-4370-0335 Brodart Co Books 04/21/2023 17436 253.30 101-91-4370-0335 Brodart Co Books 04/21/2023 17436 130.18 101-91-4370-0335 Brodart Co Books 04/21/2023 17437 19.30 101-91-4370-0335 Brodart Co Books 04/21/2023 17438 46.31 101-91-4370-0335 Brodart Co Books 04/21/2023 17437 239.23 101-91-4370-0335 Brodart Co Books 04/21/2023 17436 72.45 101-91-4370-0335 Brodart Co Books 04/21/2023 17436 59.76 Vendor Subtotal: 1,844.96
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 22 PAGE 258 of 375
Account Number Vendor Description GL Date Check No Amount PO No 101-91-4370-0335 Ingram Library Services Books 04/07/2023 0 121.31 101-91-4370-0335 Ingram Library Services Books 04/07/2023 0 87.76 101-91-4370-0335 Ingram Library Services Books 04/07/2023 0 28.04 101-91-4370-0335 Ingram Library Services Books 04/07/2023 0 37.90 101-91-4370-0335 Ingram Library Services Books 04/07/2023 0 84.56 101-91-4370-0335 Ingram Library Services Books 04/21/2023 0 30.02 101-91-4370-0335 Ingram Library Services Books 04/21/2023 0 28.04 Vendor Subtotal: 417.63
101-91-4370-1496 U.S. Bank Amazon-DVDs 04/27/2023 17491 76.51 101-91-4370-1496 U.S. Bank Amazon-DVDs 04/27/2023 17491 19.67 101-91-4370-1496 U.S. Bank Amazon-DVDs 04/27/2023 17491 33.86 Vendor Subtotal: 130.04
101-91-4370-6805 Pasadena Star News Newspaper Subscription 26 weeks 04/07/2023 17396 433.42 Vendor Subtotal: 433.42
101-91-4370-8585 Rowman & Littlefield Publishing Gr Reference Book 04/07/2023 17401 70.48 Vendor Subtotal: 70.48
101-92-4370-0000 U.S. Bank Amazon-Children's Books 04/27/2023 17491 26.91 101-92-4370-0000 U.S. Bank Amazon-Children's Books 04/27/2023 17491 33.48 Vendor Subtotal: 60.39
101-93-4150-0000 Brodart Co Cataloging & Processing 04/07/2023 17369 2.19 101-93-4150-0000 Brodart Co Cataloging & Processing 04/07/2023 17370 2.19 101-93-4150-0000 Brodart Co Cataloging & Processing 04/07/2023 17370 6.57 101-93-4150-0000 Brodart Co Cataloging & Processing 04/07/2023 17368 4.38 101-93-4150-0000 Brodart Co Cataloging & Processing 04/07/2023 17370 2.19 101-93-4150-0000 Brodart Co Cataloging & Processing 04/07/2023 17369 13.14 101-93-4150-0000 Brodart Co Cataloging & Processing 04/07/2023 17369 4.38 101-93-4150-0000 Brodart Co Cataloging & Processing 04/07/2023 17370 2.19 101-93-4150-0000 Brodart Co Cataloging & Processing 04/07/2023 17369 13.14 101-93-4150-0000 Brodart Co Cataloging & Processing 04/07/2023 17369 4.38 101-93-4150-0000 Brodart Co Cataloging & Processing 04/07/2023 17370 6.57 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 23 PAGE 259 of 375
Account Number Vendor Description GL Date Check No Amount PO No 101-93-4150-0000 Brodart Co Cataloging & Processing 04/21/2023 17436 2.19 101-93-4150-0000 Brodart Co Cataloging & Processing 04/21/2023 17437 4.38 101-93-4150-0000 Brodart Co Cataloging & Processing 04/21/2023 17436 2.19 101-93-4150-0000 Brodart Co Cataloging & Processing 04/21/2023 17437 2.19 101-93-4150-0000 Brodart Co Cataloging & Processing 04/21/2023 17438 4.38 101-93-4150-0000 Brodart Co Cataloging & Processing 04/21/2023 17436 6.57 101-93-4150-0000 Brodart Co Cataloging & Processing 04/21/2023 17438 35.04 101-93-4150-0000 Brodart Co Cataloging & Processing 04/21/2023 17438 4.38 101-93-4150-0000 Brodart Co Cataloging & Processing 04/21/2023 17437 26.28 101-93-4150-0000 Brodart Co Cataloging & Processing 04/21/2023 17437 13.14 101-93-4150-0000 Brodart Co Cataloging & Processing 04/21/2023 17436 4.38 101-93-4150-0000 Brodart Co Cataloging & Processing 04/21/2023 17438 13.14 101-93-4150-0000 Brodart Co Cataloging & Processing 04/21/2023 17437 10.95 Vendor Subtotal: 190.53
Subtotal for Fund: 101 366,857.21
102-00-2010-0000 CA State Disbursement Unit PR Batch 00703.03.2023 Earnings Wit 03/31/2023 0 822.19 102-00-2010-0000 CA State Disbursement Unit PR Batch 00701.04.2023 Earnings Wit 04/14/2023 0 822.19 Vendor Subtotal: 1,644.38
102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00703.03.2023 Deferred Com 03/31/2023 0 626.71 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00703.03.2023 Deferred Com 03/31/2023 0 351.02 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00703.03.2023 Deferred Com 03/31/2023 0 1,095.84 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.04.2023 Deferred Com 04/14/2023 0 626.71 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.04.2023 Deferred Com 04/14/2023 0 14,617.88 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.04.2023 Deferred Com 04/14/2023 0 351.02 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.04.2023 Deferred Com 04/14/2023 0 1,201.32 Vendor Subtotal: 18,870.50
102-00-2012-6050 U.S. Bank PR Batch 00701.04.2023 PARS Emplo 04/14/2023 0 654.07 102-00-2012-6050 U.S. Bank PR Batch 00701.04.2023 PARS Emplo 04/14/2023 0 654.07 102-00-2012-6050 U.S. Bank PR Batch 00702.04.2023 PARS Emplo 04/28/2023 0 587.62 102-00-2012-6050 U.S. Bank PR Batch 00702.04.2023 PARS Emplo 04/28/2023 0 587.62 Vendor Subtotal: 2,483.38
102-00-2012-6160 PERS PR Batch 00703.03.2023 PERS Emplo 03/31/2023 0 60,891.22 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 24 PAGE 260 of 375
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2012-6160 PERS PR Batch 00703.03.2023 PERS Surviv 03/31/2023 0 101.37 102-00-2012-6160 PERS PR Batch 00703.03.2023 Pers Buy Bac 03/31/2023 0 153.60 102-00-2012-6160 PERS PR Batch 00703.03.2023 PERS Emplo 03/31/2023 0 486.80 102-00-2012-6160 PERS PR Batch 00703.03.2023 PERS Emplo 03/31/2023 0 701.51 102-00-2012-6160 PERS PR Batch 00703.03.2023 PERS Emplo 03/31/2023 0 35,619.63 102-00-2012-6160 PERS PR Batch 00701.04.2023 PERS Emplo 04/14/2023 0 35,295.94 102-00-2012-6160 PERS PR Batch 00701.04.2023 PERS Emplo 04/14/2023 0 60,428.59 102-00-2012-6160 PERS PR Batch 00701.04.2023 PERS Emplo 04/14/2023 0 671.18 102-00-2012-6160 PERS PR Batch 00701.04.2023 PERS Surviv 04/14/2023 0 101.37 102 00 2012 6160 PERS PR Batch 00701.04.2023 PERS Emplo (dont u 04/14/2023 0 486 80 102-00-2012-6160 PERS PR Batch 00701.04.2023 Pers Buy Bac 04/14/2023 0 153.60 Vendor Subtotal: 195,091.61
102-00-2012-7030 TIAA-Cref Financial Services PR Batch 00701.04.2023 Retirement H 04/14/2023 0 561.92 Vendor Subtotal: 561.92
102-00-2024-2530 San Marino Firefighters Assn PR Batch 00701.04.2023 Firefighter D 04/14/2023 0 931.02 102-00-2024-2530 San Marino Firefighters Assn PR Batch 00702.04.2023 Firefighter D 04/28/2023 0 931.02 Vendor Subtotal: 1,862.04
102-00-2024-2750 San Marino City Employees Assn PR Batch 00701.04.2023 San Marino C 04/14/2023 0 405.00 102-00-2024-2750 San Marino City Employees Assn PR Batch 00702.04.2023 San Marino C 04/28/2023 0 420.00 Vendor Subtotal: 825.00
102-00-2024-2850 San Marino Supervisory Employee A PR Batch 00701.04.2023 SM Supervis 04/14/2023 0 165.00 102-00-2024-2850 San Marino Supervisory Employee A PR Batch 00702.04.2023 SM Supervis 04/28/2023 0 180.00 Vendor Subtotal: 345.00
102-00-2024-6490 San Marino Police Officers Asn PR Batch 00701.04.2023 San Marino P 04/14/2023 0 843.24 102-00-2024-6490 San Marino Police Officers Asn PR Batch 00702.04.2023 San Marino P 04/28/2023 0 843.24 Vendor Subtotal: 1,686.48
Subtotal for Fund: 102 223,370.31
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 25 PAGE 261 of 375
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4150-0000 All City Management Services Inc School Crossing Guard Service 3/5/23- 04/07/2023 0 7,607.60 103-30-4150-0000 All City Management Services Inc School Crossing Guard Service 3/19/23 04/21/2023 0 7,607.60 Vendor Subtotal: 15,215.20
103-30-4150-0000 City of Pasadena Inmate Housing Dec 2022 04/07/2023 17378 944.00 103-30-4150-0000 City of Pasadena Inmate Housing Feb 2023 04/07/2023 17378 168.00 Vendor Subtotal: 1,112.00
103-30-4150-0000 Dr. Detail P.H,D Wash Patrol Vehicles Feb 2023 04/21/2023 17448 1,100.00 103-30-4150-0000 Dr. Detail P.H,D Wash Patrol Vehicles March 2023 04/21/2023 17448 1,175.00 Vendor Subtotal: 2,275.00
103-30-4150-0000 Pasadena Humane Society Animal Control Service March 2023 04/21/2023 0 7,153.95 Vendor Subtotal: 7,153.95
103-30-4150-0000 Phoenix Group Information Systems Citations Processing Service Feb 2023 04/07/2023 0 1,228.78 Vendor Subtotal: 1,228.78
103-30-4150-0000 Susan Saxe-Clifford PH.D. Inc Psychological Evaluations-CCW Appli 04/07/2023 17407 800.00 Vendor Subtotal: 800.00
103-30-4150-0000 Superior Court of California County Revenue Distribution-County Fees Feb 04/07/2023 17414 1,250.00 Vendor Subtotal: 1,250.00
103-30-4150-0500 U.S. Bank Apple.com-ICloud Storage-PD 04/27/2023 17491 0.99 Vendor Subtotal: 0.99
103-30-4316-0000 Axon Enterprise TAXES 04/21/2023 17435 222.11 000001062 103-30-4316-0000 Axon Enterprise AXON XPPM BATTERY PACK 04/21/2023 17435 672.00 000001062 103 30 4316 0000 Axon Enterprise AXON X26/X26P 25' STANDARD C 04/21/2023 17435 1,666 00 000001062 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 26 PAGE 262 of 375
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 2,560.11
103 30 4316 0000 Canon Financial Services Inc Copier Lease March 2023 PD 04/07/2023 17374 155 82 Vendor Subtotal: 155.82
103-30-4316-0000 U.S. Bank Amazon-Firearm Supplies 04/27/2023 17491 372.08 103-30-4316-0000 U.S. Bank UPS Store-Shipping to Lifloc 04/27/2023 17491 24.38 103-30-4316-0000 U.S. Bank Home Depot-Range Tools 04/27/2023 17491 41.83 Vendor Subtotal: 438.29
103-30-4376-0000 Remington Pure Drinking Water Service June 2023-PD 04/21/2023 17477 50.00 Vendor Subtotal: 50.00
103-30-4376-0000 U.S. Bank Amazon-Restroom Supplies 04/27/2023 17491 54.48 103-30-4376-0000 U.S. Bank Right of Way-Traffic Cones 04/27/2023 17491 299.73 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 04/27/2023 17491 44.54 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 04/27/2023 17491 633.57 103-30-4376-0000 U.S. Bank Amazon-Phone Chargers 04/27/2023 17491 139.15 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 04/27/2023 17491 56.60 103-30-4376-0000 U.S. Bank AMS Systems-Evidence Collection Tu 04/27/2023 17491 144.49 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 04/27/2023 17491 41.34 103 30 4376 0000 U S Bank Full Source Traffic Vests (7) 04/27/2023 17491 489 03 103-30-4376-0000 U.S. Bank Amazon-Standing Desk for Records C 04/27/2023 17491 640.32 103-30-4376-0000 U.S. Bank Arrowhead Scientific-Evidence Collec 04/27/2023 17491 129.18 103-30-4376-0000 U.S. Bank Lou's Gloves-Medical Gloves 04/27/2023 17491 805.00 103-30-4376-0000 U.S. Bank Amazon-USB Storage Drive (3) 04/27/2023 17491 42.66 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 04/27/2023 17491 294.53 103-30-4376-0000 U.S. Bank Amazon-Restroom Supplies 04/27/2023 17491 56.22 103-30-4376-0000 U.S. Bank Keystone Uniform-Uniform 04/27/2023 17491 41.46 103-30-4376-0000 U.S. Bank Office Depot-Folders/Divider Budget B 04/27/2023 17491 67.81 103-30-4376-0000 U.S. Bank Amazon-Thermostats Guard 04/27/2023 17491 40.36 103-30-4376-0000 U.S. Bank Office Depot-Dividers for Budget Boo 04/27/2023 17491 9.91 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 04/27/2023 17491 19.84 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 04/27/2023 17491 47.22 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 04/27/2023 17491 28.86 Vendor Subtotal: 4,126.30
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 27 PAGE 263 of 375
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4376-0200 U.S. Bank Amazon-Social Media Equipment 04/27/2023 17491 229.80 Vendor Subtotal: 229.80
103-30-4396-0000 U.S. Bank CA Robbery Investigation Assoc.-Mem 04/27/2023 17491 20.00 103-30-4396-0000 U.S. Bank CA Robbery Investigation Assoc.-Mem 04/27/2023 17491 20.00 Vendor Subtotal: 40.00
103-30-4399-0000 3SI Security Systems Inc. Detective Tracking Device & 1 Year Se 04/21/2023 17425 1,006.04 Vendor Subtotal: 1,006.04
103-30-4399-0000 U.S. Bank Amazon-Ultra Shot M-Spec Reflex Sig 04/27/2023 17491 217.74 103-30-4399-0000 U.S. Bank Amazon-Webcam 04/27/2023 17491 65.69 103-30-4399-0000 U.S. Bank Adamson-Extra Vehicle Rifle Rack 04/27/2023 17491 383.14 103-30-4399-0000 U.S. Bank Ergocentric-Chair Base Replacement 04/27/2023 17491 244.69 103-30-4399-0000 U.S. Bank Amazon-Ultra Shot M-Spec Reflex Sig 04/27/2023 17491 217.74 Vendor Subtotal: 1,129.00
103-30-4412-0000 U.S. Bank UPS Store-Mailing Documents 04/27/2023 17491 23.55 Vendor Subtotal: 23.55
103-30-4415-0000 Leroy Avington Training-Commuter Lunch 4/4/23 04/07/2023 17364 8.00 Vendor Subtotal: 8.00
103-30-4415-0000 Arthur Burgos Training-Commuter Lunch 4/4/23 04/07/2023 17371 8.00 103-30-4415-0000 Arthur Burgos Training-Mileage 4/4/23 04/07/2023 17371 44.54 Vendor Subtotal: 52.54
103-30-4415-0000 Frank Calistro Training-Commuter Lunch 4/19/23 04/07/2023 17372 8.00 Vendor Subtotal: 8.00
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 28 PAGE 264 of 375
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4415-0000 Jose Corney Training-Mileage 4/4/23 04/07/2023 17379 49.12 103-30-4415-0000 Jose Corney Training-Commuter Lunch 4/4/23 04/07/2023 17379 8.00 Vendor Subtotal: 57.12
103-30-4415-0000 Nancy Elizarraras Training-Mileage 5/3/23 04/21/2023 17449 48.47 103-30-4415-0000 Nancy Elizarraras Training-Commuter Lunch 5/3/23 04/21/2023 17449 8.00 Vendor Subtotal: 56.47
103-30-4415-0000 Brandon Espinoza Training-Commuter Lunch 4/4/23 04/07/2023 17382 8.00 103-30-4415-0000 Brandon Espinoza Training-Mileage 4/4/23 04/07/2023 17382 45.06 Vendor Subtotal: 53.06
103-30-4415-0000 Danny Gutierrez Training-Commuter Lunch 4/12/23 04/07/2023 0 8.00 103-30-4415-0000 Danny Gutierrez Training-Mileage 3/30/23 04/07/2023 0 45.85 103-30-4415-0000 Danny Gutierrez Training-Commuter Lunch 3/30/23 04/07/2023 0 8.00 103-30-4415-0000 Danny Gutierrez Training-Mileage 4/12/23 04/07/2023 0 63.93 Vendor Subtotal: 125.78
103-30-4415-0000 Joselina Heredia Training-Commuter Lunch 4/4/23 04/07/2023 17387 8.00 103-30-4415-0000 Joselina Heredia Training-Mileage 4/4/23 04/07/2023 17387 45.06 Vendor Subtotal: 53.06
103-30-4415-0000 Nia Hernandez Training-Commuter Lunch (4) 4/17/23 04/07/2023 0 32.00 103-30-4415-0000 Nia Hernandez Training-Mileage 4/17/23-4/20/23 04/07/2023 0 73.36 Vendor Subtotal: 105.36
103-30-4415-0000 Aaron Lopez Training-Commuter Lunch 4/4/23 04/07/2023 17392 8.00 103 30 4415 0000 Aaron Lopez Training-Mileage 4/4/23 04/07/2023 17392 44 54 Vendor Subtotal: 52.54
103-30-4415-0000 Jason Richardson Training-Commuter Lunch 4/4/23 04/07/2023 17400 8.00 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 29 PAGE 265 of 375
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 8.00
103 30 4415 0000 Jesse Ruiz Training-Commuter Lunch (2) 4/12/23 04/07/2023 17402 16 00 103-30-4415-0000 Jesse Ruiz Training-Mileage 4/12/23-4/13/23 04/07/2023 17402 33.80 Vendor Subtotal: 49.80
103-30-4415-0000 Juan Salcido Training-Commuter Lunch 4/4/23 04/07/2023 17403 8.00 103-30-4415-0000 Juan Salcido Training-Mileage 4/4/23 04/07/2023 17403 45.06 103-30-4415-0000 Juan Salcido Training-Commuter Lunch (4) 4/17/23 04/07/2023 17403 32.00 103-30-4415-0000 Juan Salcido Training-Mileage 4/17/23-4/20/23 04/07/2023 17403 71.79 Vendor Subtotal: 156.85
103-30-4415-0000 Alejandro Sandoval Training-Mileage 4/4/23 04/07/2023 17404 49.12 103-30-4415-0000 Alejandro Sandoval Training-Commuter Lunch 4/4/23 04/07/2023 17404 8.00 Vendor Subtotal: 57.12
103-30-4415-0000 U.S. Bank Armitage Tactical-Training Ofc.Lopez 04/27/2023 17491 195.00 103-30-4415-0000 U.S. Bank LAPPL-Training Ofc.Hernandez 04/27/2023 17491 465.00 103-30-4415-0000 U.S. Bank LAPPL-Training Ofc.Salcido 04/27/2023 17491 465.00 103-30-4415-0000 U.S. Bank LAPPL-Training Ofc.Serrano 04/27/2023 17491 465.00 103-30-4415-0000 U.S. Bank OC Sheriffs-Training -11 Officers 04/27/2023 17491 220.00 103-30-4415-0000 U.S. Bank Behavioral Analysis-Training Sgt.Gutie 04/27/2023 17491 100 00 Vendor Subtotal: 1,910.00
103-30-4415-0000 Vince Wilson Training-Mileage 5/3/23 04/21/2023 17489 23.06 103-30-4415-0000 Vince Wilson Training-Commuter Lunch 5/3/23 04/21/2023 17489 8.00 103-30-4415-0000 Vince Wilson Training-Mileage 4/14/23-4/20/23 04/21/2023 17488 64.45 103-30-4415-0000 Vince Wilson Training-Commuter Lunch (4) 4/14/23 04/21/2023 17488 32.00 Vendor Subtotal: 127.51
103-30-4415-0000 Kenric Wu Training-Commuter Lunch 5/3/23 04/21/2023 0 8.00 103-30-4415-0000 Kenric Wu Training-Mileage 5/3/23 04/21/2023 0 44.41 Vendor Subtotal: 52.41
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 30 PAGE 266 of 375
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4420-0000 U.S. Bank FedEx-Bind FTO Book 04/27/2023 17491 13.76 Vendor Subtotal: 13.76
103-30-4436-0000 Cynthia Saenz Polygraph-Police Cadet Applicants 04/07/2023 0 450.00 Vendor Subtotal: 450.00
103-30-4436-0000 Robert Patrick Sanderson Background Check-Police Applicant C 04/07/2023 17405 1,300.00 103-30-4436-0000 Robert Patrick Sanderson Background Check-Police Cadet Appli 04/21/2023 17468 1,300.00 103-30-4436-0000 Robert Patrick Sanderson Background Check-Dispatch Applican 04/21/2023 17468 300.00 Vendor Subtotal: 2,900.00
103-30-4436-0000 St. George's Medical Clinic Pre-Employment Physical-PD Applica 04/07/2023 17413 670.00 Vendor Subtotal: 670.00
103-30-4436-0000 U.S. Bank Cafe X20-Lunch Interview Panel-Disp 04/27/2023 17491 51.82 Vendor Subtotal: 51.82
103-30-4468-0000 Frank Calistro Training-Mileage 4/5/23-4/6/23 04/07/2023 17372 56.85 103-30-4468-0000 Frank Calistro Training-Per Diem Lunch (2) 4/5/23-4/ 04/07/2023 17372 36.00 103-30-4468-0000 Frank Calistro Training-Per Diem Breakfast (2) 4/5/23 04/07/2023 17372 34.00 Vendor Subtotal: 126.85
103-30-4468-0000 Joselina Heredia Training-Per Diem Lunch 4/2/23 04/07/2023 17387 18.00 103-30-4468-0000 Joselina Heredia Training-Per Diem Breakfast 4/2/23 04/07/2023 17387 17.00 103-30-4468-0000 Joselina Heredia Training-Mileage 4/2/23 04/07/2023 17387 26.72 Vendor Subtotal: 61.72
103-30-4468-0000 Omar Pena Training-Mileage 4/2/23 04/07/2023 17398 26.72 103-30-4468-0000 Omar Pena Training-Per Diem Lunch (1) 4/2/23 04/07/2023 17398 18.00 103-30-4468-0000 Omar Pena Training-Per Diem Breakfast (1) 4/2/2 04/07/2023 17398 17.00 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 31 PAGE 267 of 375
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 61.72
103 30 4468 0000 Jesse Ruiz Training-Mileage 4/2/23 04/07/2023 17402 25 94 103-30-4468-0000 Jesse Ruiz Training-Per Diem Lunch 4/2/23 04/07/2023 17402 18.00 103-30-4468-0000 Jesse Ruiz Training-Per Diem Breakfast 4/2/23 04/07/2023 17402 17.00 Vendor Subtotal: 60.94
103-30-4468-0000 U.S. Bank EB Public Information-Training Ofc.B 04/27/2023 17491 455.35 103-30-4468-0000 U.S. Bank Google for Law Enforcement- Training 04/27/2023 17491 255.00 103-30-4468-0000 U.S. Bank CNOA-Training Ofc.Hernandez 04/27/2023 17491 60.00 103-30-4468-0000 U.S. Bank NICP-Training Ofc.Bestpitch 04/27/2023 17491 395.00 Vendor Subtotal: 1,165.35
103-30-4480-0000 John Incontro LACPCA Conference-Per Diem Incid 04/07/2023 17389 15.00 103-30-4480-0000 John Incontro LACPCA Conference-Per Diem Break 04/07/2023 17389 34.00 103-30-4480-0000 John Incontro LACPCA Conference-Per Diem Break 04/07/2023 17389 34.00 103-30-4480-0000 John Incontro IACP Conference-Per Diem Breakfast 04/07/2023 17388 51.00 103-30-4480-0000 John Incontro IACP Conference-Per Diem Dinner (3 04/07/2023 17388 102.00 103-30-4480-0000 John Incontro IACP Conference-Per Diem Incidental 04/07/2023 17388 15.00 103-30-4480-0000 John Incontro IACP Conference-Per Diem Lunch (2) 04/07/2023 17388 36.00 Vendor Subtotal: 287.00
103-30-4480-0000 U.S. Bank Starbucks-Coffee Supervisors Meeting 04/27/2023 17491 40.00 103-30-4480-0000 U.S. Bank Anaheim Convention Center-Parking I 04/27/2023 17491 14.00 103-30-4480-0000 U.S. Bank Einstein Bros-Food Supervisors Meetin 04/27/2023 17491 43.16 103-30-4480-0000 U.S. Bank JB Burgers-Food Staff Meeting 3/1/23 04/27/2023 17491 105.01 Vendor Subtotal: 202.17
103-30-4492-0003 Wayne Boyer Uniforms-Motor Ofc Avington & Rich 04/07/2023 17394 2,391.89 Vendor Subtotal: 2,391.89
103-30-4492-0003 U.S. Bank Police Bike Store-Bike Patrol Uniform 04/27/2023 17491 469.33 103-30-4492-0003 U.S. Bank Keystone-Uniform & Equipment Ofc. 04/27/2023 17491 492.42 103-30-4492-0003 U.S. Bank US Armor-Vest Ofc.Archuletta 04/27/2023 17491 10.39 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 32 PAGE 268 of 375
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4492-0003 U.S. Bank Bladetech Holster-Taser Holster 04/27/2023 17491 236.03 103-30-4492-0003 U.S. Bank Keystone-Uniform & Equipment Ofc. 04/27/2023 17491 1,270.74 103-30-4492-0003 U.S. Bank Keystone-Uniform & Equipment Ofc. 04/27/2023 17491 26.46 Vendor Subtotal: 2,505.37
103-30-4492-0004 U.S. Armor Corporation Conceable Vest- Ofc.Bonilla 04/21/2023 17482 877.37 Vendor Subtotal: 877.37
103-30-4500-9025 AT&T Phone Service Feb-March 2023-PD 04/07/2023 17361 135.75 103-30-4500-9025 AT&T Phone Service Feb-March 2023-PD 04/21/2023 17431 2,006.82 Vendor Subtotal: 2,142.57
103-30-4500-9025 Charter Communications Internet Cable Service 3/6/23-4/5/23-P 04/07/2023 17418 229.98 Vendor Subtotal: 229.98
103-30-4508-0000 All Car Specialists Inc Smog Inspection-2017 Police Intercept 04/21/2023 17429 60.00 Vendor Subtotal: 60.00
103-30-4508-0000 Antrim's Inc Keys for Patrol Car #14 04/07/2023 17359 16.54 Vendor Subtotal: 16.54
103-30-4508-0000 U.S. Bank Ford Montebello-Brakes & Rotors 04/27/2023 17491 219.04 103-30-4508-0000 U.S. Bank New Century BMW-Motorcycle Repai 04/27/2023 17491 144.00 103-30-4508-0000 U.S. Bank Powerwerx-Shut Down Timers for PD 04/27/2023 17491 297.98 103-30-4508-0000 U.S. Bank Ford Montebello-Front Axle PD Car # 04/27/2023 17491 194.04 Vendor Subtotal: 855.06
103-30-4508-0000 WEX Bank Fuel-2/26/23-3/25/23-PD 04/21/2023 17487 132.29 Vendor Subtotal: 132.29
103-34-3332-0000 Louise A Jones Refund-Paramedic Overpayment/Paym 04/07/2023 17355 2,920.88 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 33 PAGE 269 of 375
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 2,920.88
103 34 4150 0000 City of Alhambra Fire Training Facility FY 2022 23 04/21/2023 17441 4,413 54 Vendor Subtotal: 4,413.54
103-34-4150-0000 City of Glendale Verdugo Fire Dispatch 1/1/23-6/30/23 04/21/2023 17444 44,334.16 Vendor Subtotal: 44,334.16
103 34 4150 0500 U S Bank Microsoft Power BI Monthly Software 04/27/2023 17491 104 40 103-34-4150-0500 U.S. Bank Apple.com-ICloud Service-FD 04/27/2023 17491 2.99 Vendor Subtotal: 107.39
103-34-4204-0000 U.S. Bank LA Times-Monthly Subscription-Chief 04/27/2023 17491 16.00 103-34-4204-0000 U.S. Bank Audible-Monthly Subscription-Chief R 04/27/2023 17491 14.95 103-34-4204-0000 U.S. Bank Pasadena Star News-Monthly Subscrip 04/27/2023 17491 10.00 Vendor Subtotal: 40.95
103-34-4206-0000 Veritiv Operating Company Janitorial Supplies-FD 04/21/2023 0 32.27 103-34-4206-0000 Veritiv Operating Company Janitorial Supplies-FD 04/21/2023 0 862.34 Vendor Subtotal: 894.61
103-34-4206-0000 U.S. Bank Home Depot-Storage Cabinet-FD 04/27/2023 17491 350.65 Vendor Subtotal: 350.65
103-34-4316-0000 Canon Financial Services Inc Copier Lease March 2023-FD 04/07/2023 17374 124.83 Vendor Subtotal: 124.83
103-34-4316-0000 CopyFree Technology Inc Copier Usages Base Charge 3/22/23-4/ 04/07/2023 0 23.70 Vendor Subtotal: 23.70
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 34 PAGE 270 of 375
Account Number Vendor Description GL Date Check No Amount PO No 103-34-4316-0000 Turnout Maintenance Co LLC Turnout Maintenance 04/07/2023 17421 83.85 Vendor Subtotal: 83.85
103-34-4316-0000 U.S. Bank Amazon-Vacuum Motorhead 04/27/2023 17491 117.71 Vendor Subtotal: 117.71
103-34-4376-0000 Foothill Fire Chiefs Association Membership 2023-Chief Rueda 04/07/2023 17384 150.00 Vendor Subtotal: 150.00
103-34-4376-0000 Life-Assist Inc Ambulance Supplies 04/07/2023 0 816.64 Vendor Subtotal: 816.64
103-34-4376-0000 Linde Gas & Equipment In Oxygen 04/21/2023 17459 106.13 Vendor Subtotal: 106.13
103-34-4376-0000 Office Depot Paper and Office Supplies 04/07/2023 17395 89.14 Vendor Subtotal: 89.14
103-34-4376-0000 U.S. Bank Smart and Final-Water Engine 91 04/27/2023 17491 31.20 Vendor Subtotal: 31.20
103-34-4436-0000 Galls, LLC Uniform Shirts 04/21/2023 17452 200.02 Vendor Subtotal: 200.02
103-34-4436-0000 U.S. Bank Pavilions-Badge Pins Ceremony Treats 04/27/2023 17491 69.86 Vendor Subtotal: 69.86
103-34-4468-0000 St. George's Medical Clinic DMV Physical-B.Sawyer 04/21/2023 17478 120.00 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 35 PAGE 271 of 375
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 120.00
103 34 4468 0000 U S Bank National Assoc. of Fire Investigation-M hip J.Sut i 04/27/2023 17491 165 00 Vendor Subtotal: 165.00
103-34-4500-4950 The Gas Company Gas Service Feb-March 2023-FD 04/07/2023 17415 1,090.79 Vendor Subtotal: 1,090.79
103 34 4500 9025 AT&T Phone Service Feb March 2023 PD 04/07/2023 17361 69 04 103-34-4500-9025 AT&T Phone Service Feb-March 2023-FD 04/21/2023 17431 1,606.69 Vendor Subtotal: 1,675.73
103-34-4500-9025 AT&T City Hall Compound Internet Service M 04/07/2023 17362 183.55 Vendor Subtotal: 183.55
103-34-4500-9025 AT&T Long Distance Long Distance Phone Service Feb 2023 04/07/2023 17363 46.04 103-34-4500-9025 AT&T Long Distance Long Distance Phone Service Feb 2023 04/07/2023 17363 46.04 103-34-4500-9025 AT&T Long Distance Phone Long Distance Service March 2 04/21/2023 17432 44.79 Vendor Subtotal: 136.87
103-34-4500-9025 Verizon Wireless Mobile Computer Service 2/24/23-3/23 04/21/2023 17486 309.33 Vendor Subtotal: 309.33
103-34-4508-0000 Coats Products Inc Truck Washing Soap 04/21/2023 17443 136.46 Vendor Subtotal: 136.46
103-34-4508-0000 Bryan Landon Jensen Radio Repair-BC9 04/21/2023 17463 93.71 Vendor Subtotal: 93.71
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 36 PAGE 272 of 375
Account Number Vendor Description GL Date Check No Amount PO No 103-34-4508-0000 South Coast Emergency Vehicle Repair-Engine 91 04/21/2023 17476 141.60 Vendor Subtotal: 141.60
103-34-4508-0000 U.S. Bank Napa Auto Parts-Coolant Engine 791 04/27/2023 17491 79.31 Vendor Subtotal: 79.31
Subtotal for Fund: 103 115,998.46
104-66-4150-0000 Pyro Spectaculars Inc 4th July Fireworks 50% Deposit 04/21/2023 17466 16,500.00 Vendor Subtotal: 16,500.00
Subtotal for Fund: 104 16,500.00
202-48-4600-9271 All American Asphalt Street Projects-Progress Payment # 4 04/07/2023 17357 164,435.76 Vendor Subtotal: 164,435.76
Subtotal for Fund: 202 164,435.76
213-48-4600-9271 All American Asphalt Street Projects-Progress Payment # 4 04/07/2023 17357 264,716.41 Vendor Subtotal: 264,716.41
Subtotal for Fund: 213 264,716.41
215-48-4600-9271 All American Asphalt Street Projects-Progress Payment # 4 04/07/2023 17357 590,214.15 Vendor Subtotal: 590,214.15
Subtotal for Fund: 215 590,214.15
233-30-4613-0000 Nappi Fabrication Design Trailer for PD 25 % Progress Payment 04/21/2023 0 21,557.28 000001056 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 37 PAGE 273 of 375
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 21,557.28
Subtotal for Fund: 233 21,557.28
243 48 4600 9271 All American Asphalt Street Projects Progress Payment # 4 04/07/2023 17357 175,000 00 Vendor Subtotal: 175,000.00
Subtotal for Fund: 243 175,000.00
281-30-4376-0000 U.S. Bank Police Bikes Store-Bike Patrol Helmet 04/27/2023 17491 939.74 Vendor Subtotal: 939.74
281 30 4399 0000 U S Bank Lowes Community Fridge 04/27/2023 17491 491 88 Vendor Subtotal: 491.88
281-50-3601-0000 Valley Monument Company Plaques for Memorial Benches -Lacy 04/07/2023 17422 1,303.98 281-50-3601-0000 Valley Monument Company Plaques for Memorial Benches -Lacy 04/07/2023 17422 1,206.89 Vendor Subtotal: 2,510.87
281-50-4399-0000 Valley Monument Company Plaques-Lacy Park 04/21/2023 17485 484.45 Vendor Subtotal: 484.45
281-91-4370-2575 Ingram Library Services Books 04/07/2023 0 27.40 281-91-4370-2575 Ingram Library Services Books 04/07/2023 0 42.50 281-91-4370-2575 Ingram Library Services Books 04/07/2023 0 49.07 281-91-4370-2575 Ingram Library Services Books 04/07/2023 0 24.76 Vendor Subtotal: 143.73
281-92-4150-2575 Mad Science of Central LA Children's Program 4/22/23 04/07/2023 17393 467.00 Vendor Subtotal: 467.00
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 38 PAGE 274 of 375
Account Number Vendor Description GL Date Check No Amount PO No 281-92-4370-2575 Ingram Library Services Books 04/07/2023 0 78.58 281-92-4370-2575 Ingram Library Services Books 04/07/2023 0 155.54 281-92-4370-2575 Ingram Library Services Books 04/07/2023 0 22.76 281-92-4370-2575 Ingram Library Services Books 04/21/2023 0 22.13 281-92-4370-2575 Ingram Library Services Books 04/21/2023 0 31.32 Vendor Subtotal: 310.33
Subtotal for Fund: 281 5,348.00
394-40-4600-1000 Crane Architectural Group Phase V: Construction Observation Pha 04/21/2023 17445 3,600.00 Vendor Subtotal: 3,600.00
394-40-4600-1000 Griffin Structures Inc Construction Management Service-SM 04/21/2023 0 42,149.83 000001030 394-40-4600-1000 Griffin Structures Inc Construction Management Service -SM 04/21/2023 0 32,749.25 000001030 Vendor Subtotal: 74,899.08
394-40-4600-1000 Kizh Nation Resources Management Native American Monitoring Service S 04/21/2023 17457 1,365.06 000001032 Vendor Subtotal: 1,365.06
394-40-4600-1000 Sky Blueprint &Supplies Print Copies of SMC Project Plans 04/07/2023 17412 79.38 Vendor Subtotal: 79.38
394-40-4600-1000 Hantoro Walujono Geotechnical Observation-SMC Projec 04/07/2023 17420 1,200.00 Vendor Subtotal: 1,200.00
394-44-4600-8022 Ardurra Group Inc Sewer Lift Station Plan Review Feb 20 04/07/2023 17360 2,475.00 000001060 Vendor Subtotal: 2,475.00
394-48-4600-0510 Mariposa Tree Management Inc Tree Planted Various Location (53) Tre 04/21/2023 0 27,825.00 AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 39 PAGE 275 of 375
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 27,825.00
394-48-4600-9271 All American Asphalt Street Projects-Progress Payment # 4 04/07/2023 17357 583,345.17 Vendor Subtotal: 583,345.17
394-48-4600-9271 Nichols Consulting Engineers Street Rehab Construction Service 11/1 04/21/2023 17464 7,435.00 Vendor Subtotal: 7,435.00
394-50-4600-7038 U.S. Bank Home Depot-Lacy Park Admission Bo 04/27/2023 17491 30.69 394-50-4600-7038 U.S. Bank Home Depot-Lacy Park Admission Bo 04/27/2023 17491 296.04 Vendor Subtotal: 326.73
Subtotal for Fund: 394 702,550.42
591-11-4613-0550 IntelesysOne PC Authentication Fobs (10) 04/07/2023 0 229.00 591-11-4613-0550 IntelesysOne Staff Monitor & Power Adapter 04/07/2023 0 233.76 Vendor Subtotal: 462.76
591-30-4613-0600 FARO Technologies, Inc FARO Focus Premium Laser Scanner , 04/07/2023 0 42,950.40 000001051 591-30-4613-0600 FARO Technologies, Inc FARO Laser Scanner Subscription 04/07/2023 0 9,265.00 000001051 Vendor Subtotal: 52,215.40
Subtotal for Fund: 591 52,678.16
609-00-2002-0000 Metro Water Domestic Water Feb 2023 04/07/2023 0 11,871.33 Vendor Subtotal: 11,871.33
609-00-2045-0000 Division of the State Architect Disability Access & Education Fee July 04/07/2023 17381 320.80 609-00-2045-0000 Division of the State Architect Disability Access & Education Fee Oct 04/07/2023 17381 271.20 Vendor Subtotal: 592.00
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 40 PAGE 276 of 375
Account Number Vendor Description GL Date Check No Amount PO No 609-00-2048-2575 Friends of Crowell Public Lib Credit Card Sales Friends Bookstore M 04/21/2023 17451 606.25 Vendor Subtotal: 606.25
Subtotal for Fund: 609 13,069.58
Report Total: 2,712,295.74
AP-Transactions by Account (04/27/2023 - 12:43 PM) Page 41 PAGE 277 of 375
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Christina Baker, City Clerk
DATE: May 10, 2023
SUBJECT: APPROVAL OF MINUTES

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City Council of the City of San Marino, at a regular meeting held on Wednesday, April 9, 2014, approved the action minute format for City Council and all advisory body meetings. An exception was made for the Library Board of Trustees to have summary minutes at the September 9, 2020 Council meeting, however the Library Board of Trustees moved back to action minutes after approval at the July 13, 2022 Council meeting.

DISCUSSION
Attached for Council consideration are the following City Council minutes:

1. Special meeting of April 12, 2023;

2. Regular meeting of April 12, 2023;

3. Special meeting of April 19, 2023;

4. Adjourned Regular meeting of April 21, 2023;

5. Special meeting of April 21, 2023;

6. Special meeting of April 26, 2023; and

7. Adjourned Regular meeting of April 28, 2023.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 278 of 375

FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council approve the April 2023 minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the special meeting of April 12, 2023, the regular meeting of April 12, 2023, the special meeting of April 19, 2023, the adjourned regular meeting of April 21, 2023, the special meeting of April 21, 2023, the special meeting of April 26, 2023, and the adjourned regular meeting of April 28, 2023.”

ATTACHMENTS

1. Minutes of April 12 2023 – Special Meeting

2. Minutes of April 12, 2023 – Regular Meeting

3. Minutes of April 19, 2023 – Special Meeting

4. Minutes of April 21, 2023 – Adjourned Regular Meeting

5. Minutes of April 21, 2023 – Special Meeting

6. Minutes of April 26, 2023 – Special Meeting

7. Minutes of April 28, 2023 – Adjourned Regular Meeting PAGE 279 of 375

MINUTES

SPECIAL MEETING

OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, APRIL 12, 2023 AT 5:00 P.M.

CALL TO ORDER: Mayor Talt called the meeting to order at 5:01 p.m. in the City Hall Emergency Operations Center (EOC), located at 2200 Huntington Drive, San Marino, CA 91108.

ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

CLOSED SESSION
At 5:01 p.m., the Council recessed to closed session to discuss the following items:

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 54956.9 (d)(1)
The City Council met with respect one (1) matter(s) of existing litigation against the City.

Case name: Justin Mi v. City of San Marino
LASC Case No.: 21STCP01830
PAGE 280 of 375

CITY COUNCIL MINUTES SPECIAL MEETING
APRIL 12, 2023 PAGE 2 OF 2

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code Section 54956.9 (d)(2)
The City Council met with respect to two (2) matters of potential exposure to litigation
against the City.

3. PUBLIC EMPLOYMENT
Government Code Section 54957
Title: City Manager
At 5:45 p.m. the Council reconvened to open session.

CLOSED SESSION REPORT
The City Council met on Items 1, 2, and 3 and there was no reportable action.

ADJOURNMENT
Mayor Talt adjourned the special meeting at 5:46 p.m.

CHRISTINA BAKER

CITY CLERK
PAGE 281 of 375

MINUTES

REGULAR MEETING

OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, APRIL 12, 2023 AT 6:00 P.M.

CITY HALL COUNCIL CHAMBERS
CALL TO ORDER: Mayor Talt called the regular meeting to order at 6:05 p.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.

PLEDGE OF ALLEGIANCE: Mayor Talt led the Pledge of Allegiance.

ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- Peter Sinclair

MOTION TO WAIVE FURTHER READINGS
Council Member Shepherd Romey moved, seconded by Vice Mayor Huang, to waive the reading of the entire text of the ordinances or resolutions.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None
PAGE 282 of 375

CITY COUNCIL MINUTES REGULAR MEETING
APRIL 12, 2023 PAGE 2 OF 6

PRESENTATION

PRESENTATION OF PROCLAMATION FOR DONATE LIFE MONTH
Mayor Talt presented a proclamation declaring April 2023 Donate Life Month in the City of San Marino.

PRESENTATION OF PROCLAMATION FOR NATIONAL LIBRARY WEEK
Mayor Talt presented a proclamation declaring April 23-29, 2023 National Library Week.

PRESENTATION FROM SOUTH COAST AQMD
South Coast AQMD’s Governing Board Vice Chair and South Pasadena Council Member Michael Cacciotti made a presentation to Council.

PUBLIC HEARING

1. PUBLIC HEARING AND CONSIDERATION OF RESOLUTION NO. R-23-12, A RESOLUTION RESCINDING RESOLUTION NO. R-21-14 AND APPROVING MIXED USE PROJECT AT 2404 MISSION STREET AND FINDING THE APPROVAL

CATEGORICALLY EXEMPT FROM CEQA PURSUANT TO GUIDELINES SECTION 15303 AND 15332
Community Development Director Figueroa presented the staff report.

The following person(s) provided comment:
- Henry Wong
- Stephanie Johnson
Council Member Chou moved, seconded by Council Member Lo, to adopt Resolution No. R-23-12, rescinding Resolution No. R-21-14 and approving Conditional Use Permit Nos. 20-05 and 20-16 and Design Review No. DRC 20-29HP PAGE 283 of 375

CITY COUNCIL MINUTES REGULAR MEETING
APRIL 12, 2023 PAGE 3 OF 6
for the mixed use Project at 2404 Mission Street.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, and Mayor Talt NOES: Council Member Shepherd Romey and Vice Mayor Huang ABSTAIN: None
ABSENT: None
Mayor Talt recessed the meeting at 7:09 p.m. and resumed the meeting at 7:12 p.m.

2. ADOPTION OF RESOLUTION NO. R-23-09 CHANGING THE NAME FROM SAN

MARINO CENTER TO SAN MARINO COMMUNITY CENTER
Community Services Director Johnson presented the staff report.

The following person(s) provided comment:
- Steve Domier
Council Chou moved, seconded by Council Member Lo, to adopt Resolution No. R23-09, a Resolution of the City Council of the City of San Marino, California changing the name of the San Marino Center to “San Marino Community Center.” Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None

CONSENT CALENDAR
PAGE 284 of 375

CITY COUNCIL MINUTES REGULAR MEETING
APRIL 12, 2023 PAGE 4 OF 6
The following person(s) provided comment:
- None
Vice Mayor Huang moved, seconded by Council Member Shepherd Romey, to approve Items 3 through 11 of the consent calendar.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None

3. RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR MARCH 2023 The City Council received and filed the Monthly Disbursements Report for the month of March 2023.

4. RECEIVE AND FILE CASH AND INVESTMENT REPORT FOR FEBRUARY 2023 The City Council received and filed the Cash and Investment Report for the month of February 2023.

5. APPROVAL OF MINUTES
The City Council approved the minutes of the special meeting of March 8, 2023, the regular meeting of March 8, 2023, the adjourned regular meeting of March 24, 2023, and the adjourned regular meeting of March 31, 2023.

6. ADOPTION OF RESOLUTION NO. R-23-11, APPOINTMENT OF PLAN

ADMINISTRATORS FOR THE CITY OF SAN MARINO RETIREE HEALTH SAVINGS

PLAN (RHS PLAN)
PAGE 285 of 375

CITY COUNCIL MINUTES REGULAR MEETING
APRIL 12, 2023 PAGE 5 OF 6
The City Council adopted Resolution No. R-23-11, Appointment of Plan Administrators for the City of San Marino Retiree Health Savings Plan (RHS Plan).

7. APPROVAL OF A REQUEST TO WAIVE THE SPECIAL EVENT PERMIT FEES FOR 4TH

OF JULY COMMUNITY PARTNER EVENTS
The City Council waived the Special Event Permit fees, City space rental fees, and staff time fees associated with the 4th of July Pavilion, 4th of July Parade, and the JP Blecksmith Run.

8. APPROVAL OF A REQUEST TO WAIVE FEES ASSOCIATED WITH THE FRIENDS OF THE CROWELL PUBLIC LIBRARY 65 YEAR CELEBRATION
The City Council waived the fees associated with the Friends of the Crowell Public Library 65 Year Celebration.

9. AUTHORIZATION TO DISPOSE OF SURPLUS PROPERTY BY PUBLIC AUCTION PER MUNICIPAL CODE SECTION 2.06.06
The City Council approved the disposal of surplus vehicles and equipment as listed in the staff report via public auction, pursuant to Municipal Code Section 2.06.06.

10. APPROVAL OF AGREEMENT AMENDMENT NO. 1 WITH DYNAMIC BUILDING

MAINTENANCE FOR PROFESSIONAL MAINTENANCE SERVICES EXTENDING THE TERM THROUGH APRIL 30, 2024
The City Council approved Amendment No. 1 to the Professional Maintenance Services Agreement with Dynamic Building Maintenance, extending the term through April 30, 2024, and authorized the Acting City Manager to execute the amendment on behalf of the City.

11. ADOPTION OF RESOLUTION NO. R-23-13 REDUCING THE HIRING AGE TO 16 FOR PAGE 286 of 375

CITY COUNCIL MINUTES REGULAR MEETING
APRIL 12, 2023 PAGE 6 OF 6

ENTRY LEVEL RECREATIONAL PART-TIME STAFF
The City Council adopted Resolution No. R-23-13, a Resolution of the City Council of the City of San Marino, California reducing the hiring age to 16 for Lifeguards, Water Safety Instructors, and Program Leaders.

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
The following person(s) provided written communications or public writings:
- None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

FUTURE AGENDA ITEMS
The following item(s) were requested:
- None

ADJOURNMENT
At 7:26 p.m., Mayor Talt adjourned the meeting in memory of Wendy Lo to Friday, April 21 at 8:30 a.m. at the Barth Room in Crowell Public Library.

CHRISTINA BAKER

CITY CLERK
PAGE 287 of 375

MINUTES

SPECIAL MEETING

OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, APRIL 19, 2023 AT 7:30 A.M.

CALL TO ORDER: Mayor Talt called the meeting to order at 7:44 a.m. at the Huntington Library, Art Museum, and Botanical Gardens Entrance Patio at 1151 Oxford Road, San Marino, CA 91108.

ROLL CALL: PRESENT: Council Member Chou, Council Member Lo (arrived at 8:15 a.m.), Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

CLOSED SESSION
At 7:44 a.m., the Council recessed to closed session to discuss the following items:

1. PUBLIC EMPLOYMENT
Government Code Section 54957
Title: City Manager
At 4:07 p.m. the Council reconvened to open session.

CLOSED SESSION REPORT
PAGE 288 of 375

CITY COUNCIL MINUTES SPECIAL MEETING
APRIL 12, 2023 PAGE 2 OF 2
The City Council met on Items 1 and there was no reportable action.

ADJOURNMENT
Mayor Talt adjourned the special meeting at 4:07 p.m.

CHRISTINA BAKER

CITY CLERK
PAGE 289 of 375

MINUTES

SPECIAL MEETING

OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, APRIL 21, 2023 AT 10:00 A.M.

CALL TO ORDER: Mayor Talt called the meeting to order at 10:13 a.m. at the Crowell Public Library, Thornton Conference Room at 1890 Huntington Drive, San Marino, CA 91108.

ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

CLOSED SESSION
At 10:13 a.m., the Council recessed to closed session to discuss the following items:

1. PUBLIC EMPLOYMENT
Government Code Section 54957
Title: City Manager
At 11:20 a.m. the Council reconvened to open session.

CLOSED SESSION REPORT
PAGE 290 of 375

CITY COUNCIL MINUTES SPECIAL MEETING
APRIL 12, 2023 PAGE 2 OF 2
The City Council met on Items 1 and there was no reportable action.

ADJOURNMENT
Mayor Talt adjourned the special meeting at 11:20 a.m.

CHRISTINA BAKER

CITY CLERK
PAGE 291 of 375

MINUTES

ADJOURNED REGULAR MEETING

OF THE SAN MARINO CITY COUNCIL
FRIDAY, APRIL 21, 2023 AT 8:30 A.M.

CALL TO ORDER: Mayor Talt called the adjourned regular meeting to order at 8:30 a.m. in the Barth Room at Crowell Public Library, located at 1890 Huntington Drive.

PLEDGE OF ALLEGIANCE: Mayor Talt led the Pledge of Allegiance.

ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

NEW BUSINESS

1. PRESENTATION OF FY 2023-24 PROPOSED OPERATING BUDGET BY DEPARTMENT Finance Director Chung gave an introduction and staff presented department operating budgets.

The following person(s) provided comment:
- John Dustin
Council gave direction to staff on the presented proposed operating budgets.

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS
The following person(s) provided written communications or public writings:

PAGE 292 of 375

CITY COUNCIL MINUTES ADJOURNED REGULAR

MEETING
APRIL 21, 2023 PAGE 2 OF 2
- None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

FUTURE AGENDA ITEMS
The following item(s) were requested:
- Cell coverage around the library and school

ADJOURNMENT
At 9:58 a.m., Mayor Talt adjourned the meeting to Friday, April 28 at 8:30 a.m..

CHRISTINA BAKER

CITY CLERK
PAGE 293 of 375

MINUTES

SPECIAL MEETING

OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, APRIL 26, 2023 AT 8:30 A.M.

CALL TO ORDER: Mayor Talt called the meeting to order at 8:31 a.m. at the Crowell Public Library, Thornton Conference Room at 1890 Huntington Drive, San Marino, CA 91108.

ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

CLOSED SESSION
At 8:32 a.m., the Council recessed to closed session to discuss the following items:

1. PUBLIC EMPLOYMENT
Government Code Section 54957
Title: City Manager
At 12:16 p.m. the Council reconvened to open session.

CLOSED SESSION REPORT
PAGE 294 of 375

CITY COUNCIL MINUTES SPECIAL MEETING
APRIL 12, 2023 PAGE 2 OF 2
The City Council met on Items 1 and there was no reportable action.

ADJOURNMENT
Mayor Talt adjourned the special meeting at 12:16 p.m.

CHRISTINA BAKER

CITY CLERK
PAGE 295 of 375

MINUTES

ADJOURNED REGULAR MEETING

OF THE SAN MARINO CITY COUNCIL
FRIDAY, APRIL 28, 2023 AT 8:30 A.M.

CALL TO ORDER: Mayor Talt called the adjourned regular meeting to order at 8:31 a.m. in the Barth Room at Crowell Public Library, located at 1890 Huntington Drive.

PLEDGE OF ALLEGIANCE: Mayor Talt led the Pledge of Allegiance.

ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

NEW BUSINESS

1. PRESENTATION OF FY 2023-24 PROPOSED OPERATING BUDGET BY DEPARTMENT (POLICE, COMMUNITY SERVICES, AND FIRE)
Finance Director Chung gave an introduction and staff presented department operating budgets.

The following person(s) provided comment:
- Stanley Wu
- Su Viswanathan
- Steve Domier
Council gave direction to staff on the presented proposed operating budgets.

PAGE 296 of 375

CITY COUNCIL MINUTES ADJOURNED REGULAR

MEETING
APRIL 28, 2023 PAGE 2 OF 3
Mayor Talt recessed the meeting at 9:49 a.m. and resumed the meeting at 9:55 a.m.

CLOSED SESSION
At 10:03 a.m., the Council recessed to closed session to discuss the following items:

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Government Code 54956.9 (d)(2)
The City Council met with respect to one (1) matter of potential exposure to litigation.

At 10:38 a.m. the Council reconvened to open session.

CLOSED SESSION REPORT
The City Council met on Item 1 and there was no reportable action.

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS
The following person(s) provided written communications or public writings:
- None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

FUTURE AGENDA ITEMS
PAGE 297 of 375

CITY COUNCIL MINUTES ADJOURNED REGULAR

MEETING
APRIL 28, 2023 PAGE 3 OF 3
The following item(s) were requested:
- None

ADJOURNMENT
At 10:38 a.m., Mayor Talt adjourned the meeting in recognition of Earth Day.

CHRISTINA BAKER

CITY CLERK
PAGE 298 of 375
TO: Mayor and City Council
FROM: Mario Rueda, Acting City Manager
BY: Paul Chung, Finance Director
Annie Han, City Treasurer
DATE: May 10, 2023
SUBJECT: APPROVAL OF RESOLUTION NO. R-23-10, ADOPTING THE CITY OF SAN MARINO 2023 INVESTMENT POLICY

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City’s Investment Policy (Policy) sets forth the goals, guidelines and practices used to manage the City’s available cash and investment portfolio. The Policy specifies the objectives of the investment program, as well as who is responsible for the program, the types of investments in which the City is allowed to invest its funds, and the reporting requirements. The City’s Policy complies with the requirements of state law and is patterned after the model investment policies of the California Municipal Treasurer’s Association (CMTA) and the Association of Public Treasurers of the United States and Canada (APT).

As of January 31, 2023, the City’s cash and investments totaled $42,617,810 and consisted of $2,453,096 in cash, $20,026,906 in a bank money market account, $2,251,934 in the State of California Local Agency Investment Fund, $10,034,000 in Certificates of Deposit, $500,000 in Treasury Obligations, $5,750,000 in Government Agency Securities, $600,000 in the CalPERS CERBT Trust Fund, $1,000,000 in the CalPERS CEPPT Trust Fund and $1,874 in Petty Cash on City premises.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 299 of 375

DISCUSSION
The City’s Investment Policy calls for the policy “to be adopted by a resolution of the City Council and shall be reviewed annually.”
Staff is recommending a few minor updates to the Investment Policy. First, Sections 9.0 and 10.0 were added to add language related to Review of Investment Portfolio and Collateralization based on model investment policies of the CMTA and the APT. Second, additional language was added to Section

17.0 Investment Policy Adoption related to the City Treasurer establishing written investment policy procedures for the operation of the investment program. Third, Section 8.0 Authorized & Suitable Investments was updated to add a section related to Environmental, Social and Governance (ESG) based on model investment policies of the CMTA. Finally, staff made minor updates to terminology and the Glossary of Terms to help stakeholders better understand the Investment Policy.

FISCAL IMPACT & PROCUREMENT REVIEW
This report possesses no fiscal impact and requires no procurement review.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council approve the City’s Investment Policy for 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-23-10, a Resolution of the City Council of the City of San Marino, California, Adopting the 2023 Investment Policy.”

ATTACHMENTS

1. Resolution No. R-23-10

2. Exhibit A to the Resolution – 2023 Investment Policy (clean version)

3. 2023 Investment Policy (redline version)
PAGE 300 of 375
RESOLUTION NO. R-23-10

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
MARINO, CALIFORNIA ADOPTING THE 2023 INVESTMENT POLICY
WHEREAS, the City of San Marino’s Investment Policy requires that the Investment Policy be adopted by a Resolution of the City Council; and WHEREAS, the City Treasurer and Finance Director have reviewed the current 2022 Investment Policy and recommend to add to Section 9.0 Review of Investment Portfolio; and WHEREAS, the City Treasurer and Finance Director have reviewed the current 2022 Investment Policy and recommend to add Section 10.0 Collateralization; and WHEREAS, the City Treasurer and Finance Director have reviewed the current 2022 Investment Policy and recommend updating Section 17.0 Investment Policy Adoption for the City Treasurer to establish written investment policy procedures designed to ensure that the assets of the City are protected from loss, theft, fraud or misuse.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of San Marino, California as follows:

SECTION 1. That the attached City of San Marino Investment Policy dated April 2023 be adopted as the City’s 2023 Investment Policy.

SECTION 2. That the City Clerk shall certify to the adoption of this Resolution.

PASSED, APPROVED AND ADOPTED this 10th day of May, 2023. ________________________________

STEVE TALT, MAYOR
ATTEST:
_______________________

CHRISTINA BAKER

CITY CLERK
PAGE 301 of 375
CITY OF SAN MARINO RESOLUTION NO. R-23-10

PAGE TWO

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, CHRISTINA BAKER, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-23-10 was adopted by the City Council of the City of San Marino at a Regular Meeting held on the 10th day of April, 2023, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

________________________

CHRISTINA BAKER

CITY CLERK
PAGE 302 of 375
EXHIBIT A Revised: April 2023
City of San Marino Investment Policy

1.0 Policy
It is the policy of the City of San Marino to invest public funds in a manner which will provide, in priority order, safety of principal, liquidity adequate to meet the daily cash flow demands of the City and return on investment to the highest extent possible, while conforming to all state and local statutes governing the investment of public funds. It is the City’s intent at the time of purchase to hold to maturity all investments to ensure the return of all invested principal dollars.

2.0 Scope
This investment policy applies to all financial assets of the City with the exception of any future bond funds and funds held in trust for the payment of employee retiree health benefits and employer pension contributions, which will be invested according to the applicable bond and trust documents. San Marino’s funds are accounted for in the City’s Annual Comprehensive Financial Report (ACFR) and include:

2.1 General Fund

2.2 Special Revenue Funds

2.3 Debt Service Fund

2.4 Capital Projects Fund

2.5 Internal Service Fund

2.6 Agency Fund

3.0 Prudence
Investment officials are acting as trustee in a fiduciary capacity. The standard of prudence to be used by investment officials shall be the “prudent person” and “prudent investor” standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.

The prudent investor standard as set forth in Section 53600.3 of the Government Code is as follows. “When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.”

4.0 Objectives
The primary objectives, in priority order, of the City of San Marino’s investment activities shall be:

4.1 Safety
Safety of principal is the foremost objective of the investment program. Investments of the City of San PAGE 303 of 375
City of San Marino Investment Policy,
Marino shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk (which is the risk of loss of all or part of the investment due to the failure of the security issuer or backer) and interest rate risk (which is the risk that the market value of securities in the portfolio will fall due to changes in market interest rates). To attain this objective, the City will diversify its investments by investing funds among a variety of securities offering independent returns and financial institutions.

4.2 Liquidity
The City of San Marino’s investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated.

4.3 Return on Investments
The City of San Marino’s investment portfolio shall be designed with the objective of attaining a comparative performance measurement or an acceptable rate of return throughout budgetary and economic cycles.

These measurements should be commensurate with the City’s investment risk constraints identified in the Investment Policy and the cash flow characteristics of the portfolio.

5.0 Delegation of Authority
Authority to manage the City’s investment program is derived from the San Marino Municipal Code Section

02.06.04 and the California Government Code Sections 16429.1 et seq. (Article 11 of Chapter 2 of Part 2 of Division 4 of Title 2), 41001 et seq. (Chapter 3 of Part 3 of Division 3 of Title 4), 53600 et seq. (Article 1.0 of Chapter 4 of Part 1 of Division 2 of Title 5), and 53630 et seq. (Article 2.0 of Chapter 4 of Part 1 of Division 2 of Title 5) including without limitation Section 53646. The City Council hereby delegates to the Treasurer the authority to invest and reinvest City funds. The Treasurer, with the assistance of the City Manager and Finance Director, shall be responsible for assuring that all investments are made in conformance with this policy and shall establish a system of controls to regulate the activities of subordinate officials, and their procedures in the absence of the Treasurer.

5.1 Investment Procedures
The Treasurer shall establish written investment policy procedures for the operation of the investment program consistent with this policy. The Procedures should include reference to: safekeeping, wire transfer agreements, banking service contracts and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Treasurer.

6.0 Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution and management of the policy and the investment program, or which could impair their ability to make impartial investment decisions. The Treasurer and Finance Director are required to annually file applicable financial disclosures as required by the Fair Political Practices Commission. Furthermore, the Treasurer and Finance Director must refrain from undertaking personal investment transactions with the same individuals with whom business is conducted on behalf of the City.

PAGE 304 of 375
City of San Marino Investment Policy,

7.0 Authorized Financial Dealers and Institutions
The Treasurer will maintain a list of approved financial institutions authorized to provide investment services to the City in the State of California. These may include “primary” dealers or regional dealers that qualify under Securities and Exchange Commission Rule 15C3-1 (uniform net capital rule). The Treasurer shall investigate dealers who wish to do business with the City to determine if they are adequately capitalized, are knowledgeable and experienced in public agency investing and in the investment products involved, have pending legal action against the firm or the individual broker and make markets in the securities appropriate to the City’s needs. All financial institutions and broker/dealers who desire to conduct investment transactions with the City must supply the Treasurer with the following: audited financial statements; proof of National Association of Securities Dealers certification; trading resolution; proof of State of California registration; complete broker/dealer questionnaire; and certification of having read the City’s investment policy and depository contracts.

An annual review of the financial condition and registrations of qualified bidders will be conducted by the Treasurer or Finance Director. A current audited financial statement is required to be on file for each financial institution and broker/dealer in which the City invests.

No public funds shall be deposited except in a qualified public depository as established by state laws.

Whenever possible, the Treasurer shall obtain a minimum of two quotations, and preferably three, prior to entering into an investment transaction. The Treasurer will transact at the price that is most advantageous to the City and meets investment requirements.

8.0 Authorized & Suitable Investments
The City of San Marino is empowered by statute, and further limited herein to invest in the following types of securities:

8.1 United States Treasury Bills, Bonds and Notes or those for which the full faith and credit of the United States are pledged for payment of principal and interest [Government Code Section 53601(b)]. There shall be no maximum allowable investment in U.S. Treasuries.

8.2 Securities issued and backed as to payment by one of the following U.S. GovernmentSponsored Enterprises (GSE’s): the Federal Farm Credit System (FFCB), the Federal Home Loan Bank Board (FHLB), the Federal National Mortgage Association (FNMA), and the Federal Home Loan Mortgage Corporation (FHLMC) [Government Code Section 53601(f)]. No more than 20% of the portfolio may be invested in these GSE securities.

8.3 Negotiable Certificates of Deposit issued by a nationally or state-chartered bank, a savings association or a federal association (as defined by Section 5102 of the Financial Code), a state or federal credit union, or by a federally licensed or state-licensed branch of a foreign bank. [Government Code Section 53601(i)]. Purchases of negotiable certificates of deposit shall not exceed 30 percent of the City’s portfolio.

8.4 Certificates of Deposit placed through a placement service in compliance with California Government Code Sections 53601.8 and 53635.8. The statute limits total portfolio investments in CDs placed through a placement service to no more than 30% of the portfolio.

PAGE 305 of 375
City of San Marino Investment Policy,

8.5 Non-Negotiable Certificates of Deposit purchased directly from financial institutions [Government Code Section 53630 et. seq.]. Non-negotiable CDs are allowable up to insured limits.

8.6 Local Government Investment Pools
Local Agency Investment Fund (LAIF)
The State of California Local Agency Investment Fund (LAIF) is an authorized investment pool for surplus funds [Government Code Section 16429.1]. The maximum amount of the City’s portfolio permitted to be invested in LAIF is the maximum amount for any one depositor as determined by LAIF, which is currently $75 million.

Other Local Government Investment Pools
Investment in County- and JPA-sponsored investment pools is authorized under Government Code Sections 53684 and 53601(p), respectively. A thorough investigation of the pool/fund is required prior to investing, and on a continual basis. Best efforts will be made to acquire the following information:
• A description of eligible investment securities, and a written statement of investment policy and objectives
• A description of interest calculations and how it is distributed, and how gains and losses are treated
• A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited • A description of who may invest in the program, how often, what size deposit and withdrawal are allowed
• A schedule for receiving statements and portfolio listings • A statement of how/if reserves and retained earnings are utilized by the pool/fund • A fee schedule, including when and how it is assessed • A statement of the eligibility of the pool/fund for bond proceeds and whether or not bond proceeds will be accepted
No more than 10% of the total portfolio shall be invested in local agency investment pools other than LAIF, and the City's investment in any pool shall comprise no more than 5% of the market value of the total assets of the investment pool, measured at month end.

8.7 Money Market Mutual Funds
Per Government Code Section 53601(l), investments of surplus funds in money market mutual funds are authorized if the money market funds are diversified management companies registered with the Securities and Exchange Commission under the Investment Company Act of 1940. Minimum criteria for money market funds, as set forth in Section 53601 of the Government Code are as follows:
“[T]he company shall have met either of the following criteria:

PAGE 306 of 375
City of San Marino Investment Policy,
(A) Attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations; or
(B) Retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years’ experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000).” Total investment in money market mutual funds shall not exceed 20% of the City's total portfolio. Investment in any one money market fund shall not exceed 10% of the City’s total portfolio.

Environmental, Social and Governance (ESG)
Investments may be prioritized in entities that support environmental, social, and governance (ESG) factors alongside traditional financial measures in the investment decision-making process, ensuring that investments are financially prudent, and impact driven. Investing in companies that prioritize conservation and sustainable business practices helps protect our environment for future generations, and is commensurate with the City’s values. ESG factors may include, but are not limited to:
• Environmental: Carbon Footprint; Energy Consumption; Water/Waste; External Conservation Initiatives; and Sector-Specific Adjustments. • Social: Labor Rights; Employee Diversity; Corporate Social Responsibility; and Human Rights/Ethics.
• Governance: Leadership Structure; Executive Compensation; Human Capital Management; Transparency/Disclosure; and Shareholder Rights.

9.0 Review of Investment Portfolio
The securities held by the City must be in compliance with Section 8.0 Authorized and Suitable Investments at the time of purchase. Because some securities may not comply with Section 8.0 Authorized and Suitable Investments subsequent to the date of purchase, the Treasurer should at least annually review the portfolio to identify those securities that do not comply. The Treasurer should establish procedures to report to the City Council and to its oversight committee, should one exist, major and critical incidences of noncompliance identified through the review of the portfolio.

10.0 Collateralization
Collateralization will be required on one type of investment: certificates of deposit. To anticipate market changes and provide a level of security for all funds, the collateralization level will be 110% of market value for certificates of deposit.

Collateral will always be held by an independent third party with whom the entity has a current custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the entity and retained. The right of collateral substitution is granted.

PAGE 307 of 375
City of San Marino Investment Policy,

11.0 Safekeeping and Custody
To protect against fraud or embezzlement or losses caused by collapse of an individual securities dealer, all securities owned by the City shall be held in safekeeping by a third-party bank trust department which is located in California, acting as agent for the City under the terms of a custody agreement. All trades executed by a dealer will settle delivery-vs-payment through the City’s safe keeping agent. Securities held in custody for the City shall be evidenced by safekeeping receipts and independently audited on an annual basis to verify investment holdings.

12.0 Diversification
The City will diversify its investments by security type and institution. With the exception of U.S. Treasury securities and authorized pools, no more than 30% of the City’s total investment portfolio will be invested in a single security type.

13.0 Maximum Maturities
To the extent possible the City will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not purchase investments with maturities exceeding five years from the date of purchase.

14.0 Internal Controls
The Treasurer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft, fraud or misuse.

The Treasurer shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures.

15.0 Performance Standards
The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs.

15.1 Market Yield
The City of San Marino’s investment strategy is passive. Given this strategy, the basis used by the Treasurer to determine whether market yields are being achieved shall be to identify a comparable benchmark to the weighted average maturity or duration of the City’s portfolio. Benchmarks may change over time based on changes in market conditions or cash flow requirements.

16.0 Reporting
The Treasurer shall review and render monthly reports to the City Council of all cash and investments held by the City.

The report shall include the following information for all cash accounts and bank deposits:
• Balance at the end of the month
• Interest rate (for all interest-bearing active deposits) PAGE 308 of 375 City of San Marino Investment Policy,
The report shall include the following information for all investments:
• A listing of individual securities held at the end of the month, by security type; • Issuer, date of maturity, date of purchase, par and the dollar amount invested; • Coupon, discount or earnings rate; and
• Current market value as of the date of the report and the source of this same valuation; and • The weighted average maturity and weighted average yield of all investments combined.

The report shall include a listing of all investment transactions for the month [Government Code Section 53607], and must also include a statement of compliance of the portfolio to the statement of investment policy, or manner in which the portfolio is not in compliance, as well as a statement denoting the ability of the local agency to meet its expenditure requirements for the next six months, or an explanation as to why sufficient money shall or may not be available [Government Code Section 53646].

Reports shall be rendered to the City Council and City Manager within 30 days following the end of the month of the period covered by the report.

17.0 Investment Policy Adoption
The City of San Marino’s investment policy shall be adopted by a resolution of the City Council and shall be reviewed annually by the City Council. Any modifications made thereto must be approved by the City Council.

The Treasurer shall establish written investment policy procedures for the operation of the investment program consistent with this policy. The procedures should include reference to: safekeeping, master repurchase agreements, wire transfer agreements, banking service contracts and collateral/depository agreements. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the City.

18.0 Glossary of Terms
Accrued Interest – Interest earned but not yet received.

Agencies – Federal agency securities and/or Government-sponsored enterprises (GSE) which include Federal Home Loan Bank (FHLB), Federal National Mortgage Association (FNMA), Federal Home Loan Mortgage Corporation (FHLMC), Federal Farm Credit Bank (FFCB), and Federal Agricultural Mortgage Association (Farmer Mac).

Amortization – An accounting practice of gradually decreasing (increasing) an asset’s book value by spreading its depreciation (accretion) over a period of time.

Annual Comprehensive Financial Report (ACFR)-The official annual report of the City. It includes five PAGE 309 of 375
City of San Marino Investment Policy,
combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material and a detailed statistical section.

Basis Point – One basis point is one hundredth of one percent (.01).

Benchmark – A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio’s investments.

Bond – A financial obligation for which the issuer promises to pay the bondholder a specified stream of future cash flows, including periodic interest payments and a principal repayment.

Broker – A broker brings buyers and sellers together for a commission.

Book Value – The value at which an investment is shown on the holder’s balance sheet. For Debt securities, book value is acquisition cost less amortization of premium or accretion of discount.

Certificate of Deposit (CD)- A time deposit with a specific maturity evidenced by a Certificate. Large denomination CD’s are typically negotiable.

Collateral-Securities, evidence of deposit or other property, which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.

Coupon – The annual rate of interest that a bond’s issuer promises to pay the bondholder on the bond’s face value. A certificate attached to a bond evidencing interest due on a payment date.

Custody – A banking service that provides safekeeping for the individual securities in a customer’s investment portfolio under a written agreement which also calls for the bank to collect and pay out income, to buy, sell, receive and deliver securities when ordered to do so by the principal.

Delivery vs. Payment – Delivery of securities with a simultaneous exchange of money for the securities.

Discount – The difference between the cost price of a security and its value at maturity when quoted at lower than face value. A security selling below original offering price shortly after sale also is considered to be at a discount.

Diversification – Dividing investment funds among a variety of securities offering independent returns and risk profiles.

Duration – The weighted average maturity of a bond’s cash flow stream, where the present value of the cash flows serves as the weights; the future point in time at which on average, an investor has received exactly half of the original investment, in present value terms; a bond’s zero-coupon equivalent. The fulcrum of a bond’s present value cash flow time line.

Federal Reserve System – The central bank of the United States which consists of a seven member Board of Governors, 12 regional banks and several thousand member commercial banks.

Interest Rate – The annual yield earned on an investment, expressed as a percentage. PAGE 310 of 375 City of San Marino Investment Policy,
Liquidity – Refers to the ability to rapidly convert an investment into cash without substantial loss of value.

Local Government Investment Pool- The aggregate of all funds from political subdivisions that are placed in the custody of the State Treasurer for investment and reinvestment.

Market Value – The price at which a security is trading and could presumably be purchased or sold.

Maturity – The date upon which the principal or stated value of an investment becomes due and payable.

Money Market-The market in which short-term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded.

New Issue – Term used when a security is originally brought to market by its issuer.

Portfolio – Collection of securities held by an investor.

Primary Dealer – A brokerage firm designated as a primary government dealer by the Federal Reserve Bank.

These firms submit daily reports of market activity and security positions held to the Federal Reserve Bank of New York and are subject to its informal oversight.

Prudent Person Rule – When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the agency.

Rate of Return – The yield obtainable on a security based on its purchase price or its current market price.

This may be the amortized yield to maturity on a bond or the current income return.

Safekeeping – A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vaults for protection.

Secondary Market – A market made for the purchase and sale of outstanding issues following their original offering as a “new issue”.

Treasury Bills – A noninterest-bearing discount security issued by the U.S. Treasury to finance the national debt. Most bills are issued to mature in three months, six months, or one year.

Treasury Bonds – Long-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S.

Government and having initial maturities of more than ten years.

Treasury Notes – Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to ten years.

Yield – The rate of annual income return on an investment, expressed as a percentage. It is obtained by dividing the current dollar income by the current market price of the security.

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Yield to Maturity – The rate of income return on an investment, minus any premium or plus any discount, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond, expressed as a percentage.

PAGE 312 of 375
EXHIBIT A Revised: April 20222023
City of San Marino Investment Policy

2.1 General Fund

2.2 Special Revenue Funds

2.3 Debt Service Fund

2.4 Capital Projects Fund

2.5 Internal Service Fund

2.6 Agency Fund

4.0 Objectives
The primary objectives, in priority order, of the City of San Marino’s investment activities shall be:

4.1 Safety
Safety of principal is the foremost objective of the investment program. Investments of the City of San PAGE 313 of 375
City of San Marino Investment Policy,
Marino shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit risk (which is the risk of loss of all or part of the investment due to the failure of the security issuer or backer) and interest rate risk (which is the risk that the market value of securities in the portfolio will fall due to changes in market interest rates). To attain this objective, the City will diversify its investments by investing funds among a variety of securities offering independent returns and financial institutions.

4.2 Liquidity
The City of San Marino’s investment portfolio will remain sufficiently liquid to enable the City to meet all operating requirements which might be reasonably anticipated.

4.3 Return on Investments
The City of San Marino’s investment portfolio shall be designed with the objective of attaining a benchmark comparative performance measurement or an acceptable rate of return throughout budgetary and economic cycles, . These measurements should be commensurate with the City’s investment risk constraints identified in the Investment Policy and the cash flow characteristics of the portfolio.

5.0 Delegation of Authority
Authority to manage the City’s investment program is derived from the San Marino Municipal Code Section

6.0 Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal business activity that could conflict with proper execution and management of the policy of and the investment program, or which could impair their ability to make impartial investment decisions. The Treasurer and Finance Director are required to annually file applicable financial disclosures as required by the Fair Political Practices Commission. Furthermore, the Treasurer and Finance Director must refrain from undertaking personal investment transactions with the same individuals with whom business is conducted on behalf of the City.

PAGE 314 of 375
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No public funds shall be deposited except in a qualified public depository as established by state laws.

8.0 Authorized & Suitable Investments
The City of San Marino is empowered by statute, and further limited herein to invest in the following types of securities:

PAGE 315 of 375
City of San Marino Investment Policy,

8.5 Non-Negotiable Certificates of Deposit purchased directly from financial institutions [Government Code Section 53630 et. seq.]. Non-negotiable CDs are allowable up to insured limits.

Other Local Government Investment Pools
Investment in County- and JPA-sponsored investment pools is authorized under Government Code Sections 53684 and 53601(p), respectively. A thorough investigation of the pool/fund is required prior to investing, and on a continual basis. There shall be a questionnaire developed which will answer the following general questionsBest efforts will be made to acquire the following information:
• A description of eligible investment securities, and a written statement of investment policy and objectives
• A description of interest calculations and how it is distributed, and how gains and losses are treated
• A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced and the program audited • A description of who may invest in the program, how often, what size deposit and withdrawal are allowed
• A schedule for receiving statements and portfolio listings • A statement of how/if reserves and retained earnings are utilized by the pool/fund • A fee schedule, including when and how it is assessed • A statement of the eligibility of the pool/fund for bond proceeds and whether or not bond proceeds will be accepted
No more than 10% of the total portfolio shall be invested in local agency investment pools other than LAIF, and the City's investment in any pool shall comprise no more than 5% of the market value of the total assets of the investment pool, measured at month end.

PAGE 316 of 375
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(A) Attained the highest ranking or the highest letter and numerical rating provided by not less than two nationally recognized statistical rating organizations; or
(B) Retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years’ experience managing money market mutual funds with assets under management in excess of five hundred million dollars ($500,000,000).” Total investment in money market mutual funds shall not exceed 20% of the City's total portfolio. Investment in any one money market fund shall not exceed 10% of the City’s total portfolio.

PAGE 317 of 375
City of San Marino Investment Policy,

9.011.0Safekeeping and Custody
To protect against fraud or embezzlement or losses caused by collapse of an individual securities dealer, all securities owned by the City shall be held in safekeeping by a third partythird-party bank trust department which is located in California, acting as agent for the City under the terms of a custody agreement. All trades executed by a dealer will settle delivery-vs-payment through the City’s safe keeping agent. Securities held in custody for the City shall be evidenced by safekeeping receipts and independently audited on an annual basis to verify investment holdings.
120.0 Diversification
The City will diversify its investments by security type and institution. With the exception of U.S. Treasury securities and authorized pools, no more than 30% of the City’s total investment portfolio will be invested in a single security type.

11.013.0 Maximum Maturities
To the extent possible the City will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, The the City will not purchase investments with maturities exceeding five years from the date of purchase.

12.014.0 Internal Controls
The Treasurer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the City are protected from loss, theft, fraud or misuse.

The Treasurer shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures.

13.015.0 Performance Standards
The investment portfolio shall be designed with the objective of obtaining a rate of return throughout budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow needs.

13.115.1 Market Yield
The City of San Marino’s investment strategy is passive. Given this strategy, the basis used by the Treasurer to determine whether market yields are being achieved shall be to identify a comparable benchmark to the weighted average maturity or duration of the City’s portfolio. Benchmarks may change over time based on changes in market conditions or cash flow requirements.

14.016.0 Reporting
The Treasurer shall review and render monthly reports to the City Council of all cash and investments held by the City.

The report shall include the following information for all cash accounts and bank deposits:
• Balance at the end of the month
PAGE 318 of 375
City of San Marino Investment Policy,
• Interest rate (for all interest-bearing active deposits) The report shall include the following information for all investments:
• A listing of individual securities held at the end of the month, by security type; • Issuer, date of maturity, date of purchase, par and the dollar amount invested ; • Coupon, discount or earnings rate; and
• Current market value as of the date of the report and the source of this same valuation; and • The weighted average maturity and weighted average yield of all investments combined.

Reports shall be rendered to the City Council and City Manager within 30 days following the end of the month of the period covered by the report.

15.017.0 Investment Policy Adoption
The City of San Marino’s investment policy shall be adopted by a resolution of the City Council and shall be reviewed annually by the City Council. Any modifications made thereto must be approved by the City Council.

16.018.0 Glossary of Terms
Accrued Interest – Interest earned but not yet received.

Amortization – An accounting practice of gradually decreasing (increasing) an asset’s book value by spreading its depreciation (accretion) over a period of time.

PAGE 319 of 375
City of San Marino Investment Policy,
Annual Comprehensive Financial Report (ACFR)-The official annual report of the City. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance-related legal and contractual provisions, extensive introductory material and a detailed statistical section.