Agenda — San Marino City Council, May 10, 2023

CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
Mario Rueda, Acting City Manager
www.CityofSanMarino.org
(626) 3000700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, MAY 10, 2023 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 3000705 prior to the meeting for assistance.

The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.

How to view or listen to the meeting from home:

1. Via Computer for Video Streaming:

Website: https://us02web.zoom.us/j/83316497270
Meeting ID: 833 1649 7270

2. Via Phone for Audio Only:

Phone Number: (669) 9009128
Meeting ID: 833 1649 7270
How to offer public comment from home:

1. Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment.

Lengthy public comment may be summarized in the interest of time, and previously distributed public comment will be noted. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.

2. Public comment will be accepted electronically via the zoom.us teleconference module AGENDA – MAY 10, 2023 PAGE 1 of 6
Meeting ID: 833 1649 7270

2. Via Phone for Audio Only:

Phone Number: (669) 9009128
Meeting ID: 833 1649 7270
How to offer public comment from home:

1. Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment.

2. Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the inperson comments.

CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.

MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.

PRESENTATION

1. PRESENTATION OF PROCLAMATION FOR ASIAN AMERICAN,
NATIVE HAWAIIAN, AND PACIFIC ISLANDER HERITAGE MONTH

2. PRESENTATIONOFPROCLAMATIONFORNATIONALPOLICEWEEK
AGENDA – MAY 10, 2023 PAGE 2 of 6
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.

PRESENTATION

1. PRESENTATION OF PROCLAMATION FOR ASIAN AMERICAN,
NATIVE HAWAIIAN, AND PACIFIC ISLANDER HERITAGE MONTH

2. PRESENTATION OF PROCLAMATION FOR NATIONAL POLICE WEEK NEW BUSINESS

3. APPOINTMENT OF MEMBERS TO CITY OF SAN MARINO ADVISORY BODIES
Recommendation: The Council Liaisons for the Design Review Committee recommend the Council appointment of two (2) regular members and one (1) alternate member to serve twoyear terms, each commencing on June 1, 2023, and one (1) alternate member to complete the term ending May 31, 2024 (commencing immediately) to the Design Review Committee. The Council Liaisons for the Library Board of Trustees recommend the Council appointment of one (1) regular member and two (2) alternate members to serve threeyear terms each commencing on June 1, 2023. If Council concurs, the appropriate motions would be: “I move to appoint Christa Lakon and Rick Chou as regular members and Suzanne Torgeson as an alternate member of the Design Review Committee to serve terms ending May 31, 2025, and to appoint Kimberlee Misek as an alternate member of the Design Review Committee to complete the term ending May 31, 2024” and “I move to appoint Steve Domier as a regular member, and Vivi Wahl and Sandy (Chiao) Wu as alternate members of the Library Board of Trustees to serve terms ending May 31, 2026.”

4. CASH AND INVESTMENT REPORT FOR THE MONTH OF MARCH 2023 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to receive and file the Cash and Investment Report for the Month of March 2023.”

5. ADOPTION OF RESOLUTION NO. R2315, RESCINDING
RESOLUTION NO.'S R2128 AND R2218 TO ELIMINATE THE
MANDATORY VACCINE MANDATE FOR THE UNREPRESENTED
EMPLOYEES AND EMPLOYEES REPRESENTED BY THE SMPOA,
SMFFA, AND MODIFYING THE MOU WITH THE SMCEA
Recommendation: Staff recommends the Council adopt Resolution No. R2315. If Council agrees with staff’s recommendation, an appropriate motion would be:“I move to adopt Resolution No. R2315, Rescinding Resolution No.'s R2128 and R2218 to Eliminate the Mandatory Vaccine Mandate for the Unrepresented Employees, Employees Represented by the SMPOA and SMFFA, and Modifying the MOU with the SMCEA.”

COMMUNITYCENTERPROJECT
AGENDA – MAY 10, 2023 PAGE 3 of 6
Council agrees with staffs recommendation, an appropriate motion would be:I move to adopt Resolution No. R2315, Rescinding Resolution No.'s R2128 and R2218 to Eliminate the Mandatory Vaccine Mandate for the Unrepresented Employees, Employees Represented by the SMPOA and SMFFA, and Modifying the MOU with the SMCEA.”

6. APPROVAL OF AMENDMENTS TO THE AGREEMENTS WITH CRANE
ARCHITECTURAL GROUP, KELLY SUTHERLIN MCLEOD
ARCHITECTURE, AND GRIFFIN STRUCTURES; ADDITIONAL
HAZARDOUS MATERIAL ABATEMENT SERVICES BY VISTA
ENVIRONMENTAL; AND OF A PROFESSIONAL DESIGN SERVICES
AGREEMENT WITH CSI FULLMER FOR THE SAN MARINO
COMMUNITY CENTER PROJECT
Recommendation: Staff recommends that the City Council approve the contract amendments, additional hazardous material abatement services, and award a professional design services agreement to CSI Fullmer. If the Council concurs, an appropriate motion would be: “I move to approve Amendment No. 4 to the professional design services agreement with Crane Architectural Group and increase the compensation amount in the agreement, as modified by Amendments No. 1, 2, and 3, by an additional $15,360; approve Amendment No. 1 to the professional design services agreement with Kelly Sutherlin McLeod Architecture, Inc., increasing the total compensation amount by $21,480; approve amendment No. 1 to the professional services agreement with Griffin Structures increasing the total contract amount by $65,000; authorize the procurement of additional hazardous materials abatement services from Vista Environmental in the amount of $39,672; and award a professional design services agreement in an amount not to exceed $275,000 to CSI Fullmer for the design and procurement of furniture, fixtures, and equipment for the San Marino Center.”
CONSENT CALENDAR

7. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR APRIL 2023
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of April 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to receive and file the Monthly Disbursements Report for the month of April 2023.”

8. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the April 2023 minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve the minutes of the special meeting of April 12, 2023, the regular meeting of April 12, 2023, the special meeting of April 19, 2023, the adjourned regular meeting of April 21, 2023, the special meeting of April 21, 2023, the special meeting of April 26, 2023, and the adjourned regular meeting of April 28, 2023.”

9. APPROVAL OF RESOLUTION NO. R2310, ADOPTING THE CITY OF SAN MARINO 2023 INVESTMENT POLICY
Recommendation: Staff recommends that the City Council approve the City’s Investment Policy for 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to adopt Resolution No. R2310, a Resolution of the City Council of the City of San Marino, California, Adopting the 2023 Investment Policy.”

10. APPROVAL OF RESOLUTION NO. R2314, ADOPTING A LIST OF STREET PROJECTS FOR FISCAL YEAR 202324 FUNDED BY SB1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
Recommendation: Staff recommends the City Council approve Resolution No. R23 14, adopting a list of street projects for fiscal year 202324 funded by SB1. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve Resolution No. R2314 adopting a list of Fiscal Year 202324 projects to be funded by SB1 Road Maintenance and Rehabilitation Account Funds.”

11. APPROVAL OF AGREEMENT AMENDMENT NO. 2 WITH DUDEK FOR PROFESSIONAL DESIGN SERVICES FOR THE LIFT STATION
IMPROVEMENT PROGRAM IN THE AMOUNT OF $47,100 AND
EXTENDING THE TERM THROUGH DECEMBER 31, 2023
Recommendation: Staff recommends the City Council approve Amendment No. 2 increasing the compensation amount by $47,100 and extending the term of the Professional Design Services Agreement through December 31, 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve Amendment No. 2 to the professional design services agreement with Dudek, increasing the compensation amount by $47,100 and extend the agreement through December 31, 2023, for their continued services for the Lift Station Improvement Program, and authorize the City Manager to execute the amendment on behalf of the City.”

12. ACCEPTANCE OF 2018 POLARIS GEM E2 GOLF CART FROM ED MNOIAN
Recommendation: Staff recommends the Council accept the donation of a 2018 Polaris GEM e2 Golf Cart from Ed Mnoian. If the City Council concurs with Staff’s recommendation, an appropriate motion would be: “I move to accept the donation of a 2018 Polaris GEM e2 Golf Cart from Ed Mnoian.”
CLOSED SESSION
The City Council will recess to closed session to discuss:

13. PUBLIC EMPLOYMENT
GOVERNMENT CODE 54957
Title: City Manager

14. CONFERENCE WITH LABOR NEGOTIATORS
GOVERNMENT CODE 54957.6
City of San Marino Representative(s): City Attorney Joseph Montes HR Director Lizette Guerrero
Unrepresented Employee: City Manager

15. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION GOVERNMENT CODE 54956.9 (D)(2)
TheCityCouncilismeetingwithrespecttoone(1)matter(s)ofsignificantexposure AGENDA – MAY 10, 2023 PAGE 5 of 6
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13. PUBLIC EMPLOYMENT
GOVERNMENT CODE 54957
Title: City Manager

14. CONFERENCE WITH LABOR NEGOTIATORS
GOVERNMENT CODE 54957.6
City of San Marino Representative(s): City Attorney Joseph Montes HR Director Lizette Guerrero
Unrepresented Employee: City Manager

15. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION GOVERNMENT CODE 54956.9 (D)(2)
The City Council is meeting with respect to one (1) matter(s) of significant exposure to litigation.

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

PUBLIC COMMENTS
FUTURE AGENDA ITEMS

ADJOURNMENT
Posted: May 5, 2023 CHRISTINA BAKER
CITY CLERK
AGENDA – MAY 10, 2023 PAGE 6 of 6

San Marino City CouncilMay 10, 2023

San Marino City Council
May 10, 2023