MINUTES
REGULAR MEETING
OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, MAY 10, 2023 AT 6:00 P.M.
CITY HALL COUNCIL CHAMBERS
CALL TO ORDER: Mayor Talt called the regular meeting to order at 6:01 p.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.
PLEDGE OF ALLEGIANCE: Mayor Talt led the Pledge of Allegiance.
ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt ABSENT: None
PUBLIC COMMENTS
The following person(s) provided comment:
- Erica Nam
MOTION TO WAIVE FURTHER READINGS
Council Member Shepherd Romey moved, seconded by Council Member Lo, to waive the reading of the entire text of the ordinances or resolutions.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None
PRESENTATION
I. PRESENTATION OF PROCLAMATION FOR ASIAN AMERICAN, NATIVE
HAWAIIAN, AND PACIFIC ISLANDER HERITAGE MONTH
Mayor Talt presented a proclamation declaring May 2023 Asian American, Native Hawaiian, and Pacific Islander Heritage Month.
2. PRESENTATION OF PROCLAMATION FOR NATIONAL POLICE WEEK Mayor Talt presented a proclamation declaring May 11-16, 2023 National Police Week.
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NEW BUSINESS
3. APPOINTMENT OF MEMBERS TO CITY OF SAN MARINO ADVISORY BODIES
City Clerk Baker presented the staff report.
The following person(s) provided comment:
None
Vice Mayor Huang moved, seconded by Council Member Chou, to appoint Christa Lakon and Ric Chou as regular members and Suzanne Torgeson as an alternate member of the Design Review Committee to serve terms ending May 31, 2025, and to appoint Kimberlee Misek as an alternate member of the Design Review Committee to complete the term ending May 31, 2024.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, and Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None
Council Member Lo moved, seconded by Mayor Talt, to appoint Steve Domier as a regular member, and Vivi Wahl and Sandy (Chiao) Wu as alternate members of the Library Board of Trustees to serve terms ending May 31, 2026.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None
4. CASH AND INVESTMENT REPORT FOR THE MONTH OF MARCH 2023 Finance Director Chung and City Treasurer Han presented the staff report.
The following person(s) provided comment:
None
The City Council received and filed the Cash and Investment Report for the month of March 2023.
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5. ADOPTION OF RESOLUTION NO. R-23-15, RESCINDING RESOLUTION NO.'S R-2I-28 AND R-22-18 TO ELIMINATE THE MANDATORY VACCINE
MANDATE FOR THE UNREPRESENTED EMPLOYEES AND EMPLOYEES
REPRESENTED BY THE SMPOA, SMFFA, AND MODIFYING THE MOU WITH
THE SMCEA
Human Resources Director Guerrero presented the staff report.
The following person(s) provided comment:
None
Council Member Lo moved, seconded by Vice Mayor Huang, to adopt Resolution No. R-23- 15, Rescinding Resolution No's R-21-28 and R-22-18 to Eliminate the Mandatory Vaccine Mandate for the Unrepresented Employees, Employees Represented by the SMPOA and SMFFA, and Modifying the MOU with the SMCEA.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None
6. APPROVAL OF AMENDMENTS TO THE AGREEMENTS WITH CRANE
ARCHITECTURAL GROUP, KELLY SUTHERLIN MCLEOD ARCHITECTURE, AND GRIFFIN STRUCTURES; ADDITIONAL HAZARDOUS MATERIAL
ABATEMENT SERVICES BY VISTA ENVIRONMENTAL; AND OF A
PROFESSIONAL DESIGN SERVICES AGREEMENT WITH CSI FULLMER FOR
THE SAN MARINO COMMUNITY CENTER PROJECT
Parks and Public Works Director Shah presented the staff report.
The following person(s) provided comment:
None
Council Member Chou moved, seconded by Council Member Lo, to approve Amendment No. 4 to the professional design services agreement with Crane Architectural Group and increase the compensation amount in the agreement, as modified by Amendments No. 1, 2, and 3, by an additional $15,360; approve Amendment No. I to the professional design services agreement with Kelly Sutherlin McLeod Architecture, Inc., increasing the total compensation amount by $21,480; approve amendment No. I to the professional services agreement with Griffin Structures increasing the total contract amount by $65,000; authorize the procurement of additional hazardous materials abatement services from Vista Environmental in the amount of $39,672; and award a professional design services agreement in an amount not to exceed $275,000 to Corporate Business Interiors for the design and procurement of furniture, fixtures, and equipment for the San Marino Center.
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Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, and Mayor Talt
NOES: Vice Mayor Huang
ABSTAIN: None
ABSENT: None
CONSENT CALENDAR
The following person(s) provided comment:
- None
Vice Mayor Huang moved, seconded by Council Member Shepherd Romey, to approve consent calendar.
Motion passed by the following vote:
AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None
7. RECEIVE AND FILE THE MONTHLY DISBURSEMENTS REPORT FOR APRIL 2023
April 2ty Council received and filed the Monthly Disbursements Report for the month of
8. APPROVAL OF MINUTES
The City Council approved the minutes of the special meeting of April 12, 2023, the regular •i April 1,02, 2 pect mecil i Apri 21, 2011, 20 pecimened April 2, 202g. and the adjourned regular meeting of April 28, 2023.
9. APPROVAL OF RESOLUTION NO. R-23-I0, ADOPTING THE CITY OF SAN MARINO 2023 INVESTMENT POLICY
The City Council adopted Resolution No. R-23-10, a Resolution of the City Council of the City of San Marino, California, Adopting the 2023 Investment Policy.
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10. APPROVAL OF RESOLUTION NO. R-23-14, ADOPTING A LIST OF STREET PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SBI, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
The City Council approved Resolution No. R023014 adopting a list of Fiscal Year 2023-24 projects to be funded by SBI Road Maintenance and Rehabilitation Account Funds.
II.APPROVAL OF AGREEMENT AMENDMENT NO. 2 WITH DUDEK FOR
PROFESSIONAL DESIGN SERVICES FOR THE LIFT STATION
IMPROVEMENT PROGRAM IN THE AMOUNT OF $47,100 AND EXTENDING THE TERM THROUGH DECEMBER 31, 2023
The City Council approved amendment No. 2 to the professional design services agreement with Dudek, increasing the compensation amount by $47,100 and extend the agreement hrough December 31, 2023, for their continued services for the Lift Station Improvemen rogram. and authorized the City Manager to execute the amendment on behalf of the Cit
12. ACCEPTANCE OF 2018 POLARIS GEM E2 GOLF CART FROM ED MNOIAN The City Council accepted the donation of a 2018 Polaris GEM e2 Golf Cart from Ed Mnoian.
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
The following person(s) provided written communications or public writings:
- None
PUBLIC COMMENTS
The following person(s) provided comment:
None
FUTURE AGENDA ITEMS
The following items) were requested:
- None
At 7:02 p.m., Mayor Talt recessed the meeting to closed session.
CLOSED SESSION
At 7:07 p.m., Mayor Talt resumed the meeting in closed session to discuss the following items:
13. PUBLIC EMPLOYMENT
Government Code Section 54957
Title: City Manager
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14. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
City of San Marino Representative(s): City Attorney Joseph Montes HR Director Lizette Guerrero
Unrepresented Employee: City Manager
15. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2)
The City Council met with respect to one (I) matter of significant exposure to litigation.
At 7:55 p.m. the Council reconvened to open session.
CLOSED SESSION REPORT
The City Council met on Items 1, 2 and 3 and there was no reportable action.
ADJOURNMENT
At 7:55 p.m., Mayor Talt adjourned the meeting.
CITY CLERK