CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
Mario Rueda, Acting City Manager
www.CityofSanMarino.org
(626) 3000700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, JUNE 14, 2023 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
AND
NO. 23 ALLEY 61, LANE 208, RUI’AN STREET,
DA’AN DISTRICT, TAIPEI CITY, TAIWAN 106
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 3000705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
1. Via Computer for Video Streaming:
Website: https://us02web.zoom.us/j/83316497270
Meeting ID: 833 1649 7270
2. Via Phone for Audio Only:
Phone Number: (669) 9009128
Meeting ID: 833 1649 7270
How to offer public comment from home:
1. Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment.
Lengthypubliccommentmaybesummarizedintheinterestoftimeandpreviously AGENDA – JUNE 14, 2023 PAGE 1 of 8
How to view or listen to the meeting from home:
1. Via Computer for Video Streaming:
Website: https://us02web.zoom.us/j/83316497270
Meeting ID: 833 1649 7270
2. Via Phone for Audio Only:
Phone Number: (669) 9009128
Meeting ID: 833 1649 7270
How to offer public comment from home:
1. Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment.
Lengthy public comment may be summarized in the interest of time, and previously distributed public comment will be noted. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.
2. Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the inperson comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.
PUBLIC HEARINGS
AGENDA – JUNE 14, 2023 PAGE 2 of 8
MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.
PUBLIC HEARINGS
1. PUBLIC HEARING TO CONSIDER ADOPTION OF ORDINANCE NO. O231402 (FIRST READING) ADDING ARTICLE 20 AND MUNICIPAL CODE SECTION 23.02.34 TO MUNICIPAL CODE CHAPTER 23 AND
AMENDING MUNICIPAL CODE SECTION 23.03.10 REGARDING
DEVELOPMENT STANDARDS AND OBJECTIVE DESIGN STANDARDS
FOR MULTIFAMILY RESIDENTIAL DEVELOPMENT PROJECTS IN THE C1 ZONE
Recommendation: Staff recommends the Council conduct a public hearing and introduce for first reading Ordinance No. O231402. If the Council concurs with staff’s recommendation, the appropriate motion would be: “I move to waive full reading and introduce for first reading by title only, Ordinance No. O231402, an Ordinance of the City of San Marino, California Adding Article 20 and Municipal Code Section 23.02.34 to Municipal Code Chapter 23, and Amending 23.03.10 Regarding Development Standards and Objective Design Standards for MultiFamily Residential Development Projects.”
NEW BUSINESS
2. APPOINTMENT OF PHILIPPE ESKANDAR AS CITY MANAGER,
APPROVAL OF A CITY MANAGER EMPLOYMENT AGREEMENT
BETWEEN THE CITY OF SAN MARINO AND PHILIPPE ESKANDAR,
AND REMOVAL OF ACTING CITY MANAGER DESIGNATION FOR
MARIO RUEDA EFFECTIVE JULY 1, 2023
Recommendation: It is recommended that the City Council consider: (1) Removing Mario Rueda’s Acting City Manager designation effective July 1, 2023; (2) appointing Philippe Eskandar to be the City’s next City Manager, effective July 1, 2023; and (3) approving the Employment Agreement. If Council agrees with the recommendation, an appropriate motion would be: “I move to remove Mario Rueda’s Acting City Manager designation, effective July 1, 2023, appoint Philippe Eskandar as the City of San Marino City Manager, effective July 1, 2023, and approve the City Manager Employment Agreement between the City of San Marino and Philippe Eskandar.”
3. PRESENTATION AND ADOPTION OF THE PROPOSED OPERATING & CAPITAL BUDGET FOR FISCAL YEAR 202324
Recommendation: Staff recommends that the City Council adopt Resolution No. R23 17, adopting the Operating and Capital Budget for Fiscal Year 202223, adopt Resolution No. R2320, adopting the Salary Schedule for FY 20232024, and adopt Resolution No. R2321, approving new job classifications/specifications and salary for the positions of Facility Supervisor and Human Resources Analyst and amending the City Employees’ Association Memorandum of Understanding for the period of July 1, 2022 through June 30, 2024 to reflect the same. If the Council concurs with staff’s recommendation, an appropriate motion would be:“I move to adopt (1) Resolution No. R2317, Adopting the Operating and Capital Budget for the Fiscal Year 202324 and Appropriating the Amounts Specified therein from the Funds and for the Purposes Indicated; (2) Resolution No. R2320, Adopting the Salary Schedule for FY 20232024; and (3) Resolution No. R2321, Approving New Job Classifications/SpecificationsandSalaryforthePositionsofFacilitySupervisorand AGENDA – JUNE 14, 2023 PAGE 3 of 8
Philippe Eskandar to be the Citys next City Manager, effective July 1, 2023; and (3) approving the Employment Agreement. If Council agrees with the recommendation, an appropriate motion would be: “I move to remove Mario Rueda’s Acting City Manager designation, effective July 1, 2023, appoint Philippe Eskandar as the City of San Marino City Manager, effective July 1, 2023, and approve the City Manager Employment Agreement between the City of San Marino and Philippe Eskandar.”
3. PRESENTATION AND ADOPTION OF THE PROPOSED OPERATING & CAPITAL BUDGET FOR FISCAL YEAR 202324
Recommendation: Staff recommends that the City Council adopt Resolution No. R23 17, adopting the Operating and Capital Budget for Fiscal Year 202223, adopt Resolution No. R2320, adopting the Salary Schedule for FY 20232024, and adopt Resolution No. R2321, approving new job classifications/specifications and salary for the positions of Facility Supervisor and Human Resources Analyst and amending the City Employees’ Association Memorandum of Understanding for the period of July 1, 2022 through June 30, 2024 to reflect the same. If the Council concurs with staff’s recommendation, an appropriate motion would be:“I move to adopt (1) Resolution No. R2317, Adopting the Operating and Capital Budget for the Fiscal Year 202324 and Appropriating the Amounts Specified therein from the Funds and for the Purposes Indicated; (2) Resolution No. R2320, Adopting the Salary Schedule for FY 20232024; and (3) Resolution No. R2321, Approving New Job Classifications/Specifications and Salary for the Positions of Facility Supervisor and Human Resources Analyst and Amending the City Employees’ Association Memorandum of Understanding for the Period of July 1, 2022 Through June 30, 2024 to Reflect the Same.”
4. CONSIDERATION OF ORDINANCE NO. O231404 (FIRST READING) AMENDING SAN MARINO MUNICIPAL CODE SECTION 15.07.23 TO
ALLOW FOR LONGTERM PARKING PERMITS FOR CAREGIVERS
Recommendation: Staff recommends the City Council consider and introduce for first reading by title only Ordinance No. O231404. If the City Council agrees, an appropriate motion would be: “I move to waive full reading and introduce for first reading by title only Ordinance No. O231404, an Ordinance of the San Marino City Council Amending San Marino Municipal Code Section 15.07.23 to Allow for LongTerm Parking Permits for Caregivers.”
5. APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF SAN MARINO AND FLOCK SAFETY FOR A FIVEYEAR SUBSCRIPTION IN AN
AMOUNT NOT TO EXCEED $505,850
Recommendation: Staff recommends the City Council approve the Agreement between the City of San Marino and Flock Safety for a FiveYear Subscription. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve the Agreement between the City of San Marino and Flock Safety for a FiveYear Subscription not to exceed $505,850, and authorize the City Manager to execute the agreement on behalf of the City.”
6. AWARD OF 3YEAR PROFESSIONAL SERVICES AGREEMENTS TO
TRANSTECH ENGINEERS, INC., AND HARTZOG & CRABILL, INC. IN A TOTAL AMOUNT NOT TO EXCEED $225,000 FOR ONCALL TRAFFIC ENGINEERING SERVICES THROUGH JUNE 30, 2026.
Recommendation: Staff recommends the City Council award professional services agreements for oncall traffic engineering services to Transtech and HCI. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to award threeyear professional services agreements for oncall traffic engineering services to Transtech Engineers, Inc., and Hartzog & Crabill, Inc. through June 30, 2026, with total contract values not to exceed $150,000 and $75,000, respectively, and authorize the City Manager to execute the agreements on behalf of the City.”
7. CONSIDERATION OF ORDINANCE NO. O231403 (1ST READING) AMENDING MUNICIPAL CODE SECTION 02.14.02 REMOVING
LANGUAGEPERTAININGTOPUBLICSAFETYCOMMISSION
AGENDA – JUNE 14, 2023 PAGE 4 of 8
Recommendation: Staff recommends the City Council approve the Agreement between the City of San Marino and Flock Safety for a FiveYear Subscription. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve the Agreement between the City of San Marino and Flock Safety for a FiveYear Subscription not to exceed $505,850, and authorize the City Manager to execute the agreement on behalf of the City.”
6. AWARD OF 3YEAR PROFESSIONAL SERVICES AGREEMENTS TO
TRANSTECH ENGINEERS, INC., AND HARTZOG & CRABILL, INC. IN A TOTAL AMOUNT NOT TO EXCEED $225,000 FOR ONCALL TRAFFIC ENGINEERING SERVICES THROUGH JUNE 30, 2026.
Recommendation: Staff recommends the City Council award professional services agreements for oncall traffic engineering services to Transtech and HCI. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to award threeyear professional services agreements for oncall traffic engineering services to Transtech Engineers, Inc., and Hartzog & Crabill, Inc. through June 30, 2026, with total contract values not to exceed $150,000 and $75,000, respectively, and authorize the City Manager to execute the agreements on behalf of the City.”
7. CONSIDERATION OF ORDINANCE NO. O231403 (1ST READING) AMENDING MUNICIPAL CODE SECTION 02.14.02 REMOVING
LANGUAGE PERTAINING TO PUBLIC SAFETY COMMISSION
ABSENCES AND RESOLUTION NO. R2316 ESTABLISHING
ADVISORY BODY ATTENDANCE STANDARDS
Recommendation: Staff recommends the Council introduce for first reading Ordinance No. O231403. If Council concurs with staff’s recommendation, an appropriate motion would be: “I move to waive full reading and introduce for first reading by title only Ordinance No. O231403, an Ordinance of the City Council of the City of San Marino, California Amending Municipal Code Section 02.14.02 Removing Language Pertaining to Public Safety Commission Absences.”
8. ADOPTION OF RESOLUTION NO. R2319 APPROVING AN UPDATE TO THE CITYWIDE RECORDS MANAGEMENT POLICY AND RECORDS
RETENTION SCHEDULE
Recommendation: Staff recommends the Council adopt Resolution No. R2319. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to adopt Resolution No. R2319, a Resolution of the San Marino City Council Updating the Records Management Policy and the Records Retention Schedule.”
9. RECEIVE AND FILE FINANCIAL REPORT FOR THIRD QUARTER
(JANUARY 2023 THROUGH MARCH 2023)
Recommendation: Staff recommends that Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to receive and file the financial report reflecting the City’s revenues and expenditures as of March 31, 2023.”
CONSENT CALENDAR
10. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR MAY 2023
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of May 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to receive and file the Monthly Disbursements Report for the month of May 2023.”
11. CASH AND INVESTMENT REPORT FOR THE MONTH OF APRIL 2023 Recommendation: Staff recommends the Council receive and file this report. If the AGENDA – JUNE 14, 2023 PAGE 5 of 8
(JANUARY 2023 THROUGH MARCH 2023)
Recommendation: Staff recommends that Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to receive and file the financial report reflecting the City’s revenues and expenditures as of March 31, 2023.”
CONSENT CALENDAR
10. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR MAY 2023
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of May 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to receive and file the Monthly Disbursements Report for the month of May 2023.”
11. CASH AND INVESTMENT REPORT FOR THE MONTH OF APRIL 2023 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to receive and file the Cash and Investment Report for the Month of April 2023.”
12. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the May 2023 minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve the minutes of the regular meeting of May 10, 2023.”
13. APPROVAL OF RESOLUTION NO. R2318 ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 202324
Recommendation: Staff recommends adoption of the proposed FY 202324 appropriations limit and the appropriations subject to limitation for the City of San Marino. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve Resolution No. R2318, Establishing the Appropriations Limit and Appropriations Subject to Limitation for Fiscal Year 202324.”
14. APPROVAL OF COOPERATION AGREEMENT FOR COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM FOR JULY 1, 2024
THROUGH JUNE 30, 2027
Recommendation:
Staff recommends approving the Cooperation Agreement with the Los Angeles County Development Authority. If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to adopt Resolution No. R2322 authorizing the Acting City Manager to execute and enter into a Cooperation Agreement between the Los Angeles County Development Authority and the City of San Marino for participation in the Community Development Block Grant Program from July 1, 2024 through June 30, 2027.”
15. APPROVAL OF MEMORANDUM OF AGREEMENT TO PARTICIPATE IN STORMWATER QUALITY IMPROVEMENT AND MONITORING
PROGRAMS FOR THE UPPER LOS ANGELES RIVER
Recommendation: Staff recommends the City Council approve the Memorandum of Agreement for the Upper Los Angeles River Watershed Management Area. If Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve the memorandum of agreement regarding the administration and costsharing for implementing the Coordinated Integrated Monitoring Program (CIMP) and Watershed Management Program (WMP) for the Upper Los Angeles River Watershed Management Area.”
16AWARDOFBUSTRANSPORTATIONSERVICESAGREEMENTTO
AGENDA – JUNE 14, 2023 PAGE 6 of 8
County Development Authority. If the City Council concurs with staffs recommendation, an appropriate motion would be: “I move to adopt Resolution No. R2322 authorizing the Acting City Manager to execute and enter into a Cooperation Agreement between the Los Angeles County Development Authority and the City of San Marino for participation in the Community Development Block Grant Program from July 1, 2024 through June 30, 2027.”
15. APPROVAL OF MEMORANDUM OF AGREEMENT TO PARTICIPATE IN STORMWATER QUALITY IMPROVEMENT AND MONITORING
PROGRAMS FOR THE UPPER LOS ANGELES RIVER
Recommendation: Staff recommends the City Council approve the Memorandum of Agreement for the Upper Los Angeles River Watershed Management Area. If Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve the memorandum of agreement regarding the administration and costsharing for implementing the Coordinated Integrated Monitoring Program (CIMP) and Watershed Management Program (WMP) for the Upper Los Angeles River Watershed Management Area.”
16. AWARD OF BUS TRANSPORTATION SERVICES AGREEMENT TO
MISSION SCHOOL TRANSPORTATION INC., WITH A YEAR 1
CONTRACT AMOUNT OF $36,825
Recommendation: Staff recommends the City Council award the bus transportation services agreement to Mission School Transportation, Inc. If the City Council concurs with Staff’s recommendation, an appropriate motion would be: “I move to award a Professional Services Agreement in the amount of $36,825 to Mission School Transportation, Inc. for youthrelated bus transportation services for Year 1, with the City Manager being authorized to execute the agreement on behalf of the City, as well as four oneyear contract extensions subject to satisfactory performance.”
17. AUTHORIZATION TO DISPOSE OF SURPLUS RESCUE AMBULANCE BY SALE TO THE CITY OF PASADENA
Recommendation: Staff recommends the Council approve disposal of the 2008 Road Rescue Ambulance through sale by negotiation pursuant to Municipal Code Section
2.06.06. If the Council concurs, the appropriate motion would be: “I move to approve the disposal of the 2008 Road Rescue Ambulance through sale by negotiation pursuant to Municipal Code Section 2.06.06.” WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: June 9, 2023 CHRISTINA BAKER
CITY CLERK
AGENDA – JUNE 14, 2023 PAGE 7 of 8
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: June 9, 2023 CHRISTINA BAKER
CITY CLERK
AGENDA – JUNE 14, 2023 PAGE 8 of 8