San Marino City Council
July 28, 2023

AGENDA – JULY 28, 2023 PAGE 1 of 80

CITY OF SAN MARINO

CITY COUNCIL AGENDA
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
Mario Rueda, Acting City Manager
www.CityofSanMarino.org
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108

ADJOURNED REGULAR MEETING OF THE

SAN MARINO CITY COUNCIL
FRIDAY, JULY 28, 2023 AT 8:30 AM

BARTH ROOM CROWELL PUBLIC LIBRARY
1890 HUNTINGTON DRIVE
SAN MARINO, CA 91108
AND
220 TONSET ROAD
ORLEANS, MA 02653
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.

The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.

How to view or listen to the meeting from home:

Via Computer for Video Streaming:

Website: https://us02web.zoom.us/j/85638871973
Meeting ID: 856 3887 1973
AGENDA – JULY 28, 2023 PAGE 2 of 80
Via Phone for Audio Only:

Phone Number: (669) 900-9128
Meeting ID: 856 3887 1973
How to offer public comment from home:

Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting, to be read by the City Clerk during public comment.

Lengthy public comment may be summarized in the interest of time, and previously distributed public comment will be noted. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.

Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the in-person comments.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt

POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.

Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

AGENDA – JULY 28, 2023 PAGE 3 of 80

NEW BUSINESS

1. APPROVAL OF THE COMMUNITY SERVICES DEPARTMENT SCHEDULE OF FEES FOR SERVICE FOR FISCAL YEAR 2023-24 AND ADOPTION OF RESOLUTION NO. R-23-25 AMENDING RESOLUTION NO. R-21-10 TO INCLUDE THE COMMUNITY SERVICES DEPARTMENT’S SCHEDULE OF FEES FOR SERVICE FOR FY 2023-24
Recommendation: Staff recommends that the City Council approve the Community Services Department’s Schedule of Fees for Service for FY 2023-24 and adopt Resolution No. R-23-25 amending Resolution No. R-21-10 to include the Community Services Department’s Schedule of Fees for Service for FY 2023-24.

If the City Council concurs with staff’s recommendation, an appropriate motion would be: “I move to approve the Community Services Department’s Schedule of Fees for Service for FY 2023-24 and adopt Resolution No. R-23-25 amending Resolution No. R21-10 to include the Community Services Department’s Schedule of Fees for Service for FY 2023-24.”

CONSENT CALENDAR

2. ADOPTION OF ORDINANCE NO. O-23-1405 (SECOND READING) AMENDING MUNICIPAL CODE SECTION 23.03.01 TO IMPLEMENT
SENATE BILL 6 AND ASSEMBLY BILL 2011 BY ALLOWING
MULTIFAMILY DEVELOPMENT IN THE C-1 COMMERCIAL ZONE WHEN

THOSE DEVELOPMENTS MEET THE REQUIREMENTS OF THE

GOVERNMENT CODE AND REVISING THE APPLICABILITY OF THE
OBJECTIVE DESIGN STANDARDS IN THE C-1 ZONE
Recommendation: Staff recommends the Council adopt Ordinance No. O-23-1405. If the City Council concurs with staff’s recommendation an appropriate motion would be:
“I move to waive full reading and introduce by title only Ordinance No. O-23- 1405, an Ordinance of the San Marino City Council amending San Marino Municipal Code Section

23.03.01 to implement Senate Bill 6 and Assembly Bill 2011 by allowing multifamily development in the C-1 Commercial Zone when those developments meet the requirements of the Government Code and revising the applicability of the objective design standards in the C-1 Zone.”

3. APPROVAL TO PURCHASE FIRE DEPARTMENT BATTALION VEHICLE Recommendation: Staff recommends the City Council approve the purchase of one 2024 Chevrolet Silverado from National Auto Fleet Group in the amount of $75,132.45.

If the City Council concurs with staff’s recommendation, an appropriate motion would be:

AGENDA – JULY 28, 2023 PAGE 4 of 80
“I move to approve the procurement and authorize the City Manager to execute a purchase agreement of one 2024 Chevrolet Silverado from National Auto Fleet Group in the amount of $75,132.45.”

4. APPROVAL OF PURCHASE OF TWO ELECTRIC RIDING MOWERS FOR

THE PARKS AND PUBLIC WORKS DEPARTMENT IN THE AMOUNT OF
$58,790 AND APPROPRIATION OF $11,290 FROM THE AIR DISTRICT

FUND FOR THE PURCHASE
Recommendation: Staff recommends the City Council approve the purchase of two electric riding mowers from La Verne Power Equipment, Inc., in the amount of $58,790, and authorize the appropriation of $11,290 into the Air District Fund Account # 212- 00-3203-0080.
“I move to approve the purchase of two electric riding mowers from La Verne Power Equipment, Inc., in the amount of $58,790, and authorize the appropriation of $11,290 into the Air District Fund Account # 212-00-3203-0080.”

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

PUBLIC COMMENTS

FUTURE AGENDA ITEMS

ADJOURNMENT
Posted: NICOLE TIBBET

ACTING CITY CLERK
Marino-based
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Cathi Johnson, Community Services Director
DATE: July 28, 2023
SUBJECT: APPROVAL OF THE COMMUNITY SERVICES DEPARTMENT

SCHEDULE OF FEES FOR SERVICE FOR FISCAL YEAR
2023-24 AND ADOPTION OF RESOLUTION NO. R-23-25
AMENDING RESOLUTION NO. R-21-10 TO INCLUDE THE
COMMUNITY SERVICES DEPARTMENT’S SCHEDULE OF
FEES FOR SERVICE FOR FY 2023-24

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government

BACKGROUND
In 2001, the City Council adopted Resolution No. R-01-35 (Attachment 1) authorizing the City Manager, upon consultation with the Recreation Director (now known as the Community Services Director), the ability to set Recreation Department (now known as the Recreation Division) activity fees. Pursuant to San Marino Municipal Code 02.09.08: Library Board Duties, the Board shall “advise the City Manager on budgetary matters.” This includes expenses, revenues, and fees for service.

The last time City fees were analyzed and modified was in September 2021 (Attachment 2), after a comprehensive fee study was conducted by the Finance Department and a consulting group – Revenue & Cost Specialists, LLC. However, a comprehensive list of Recreation Division fees was not compiled or analyzed at that time.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 5 of 80

DISCUSSION
Attachment 4 is the current comprehensive view of all fees and charges managed by the Community Services Department (CSD). It depicts all program and service offerings, and is organized by activity area or category.

Staff included the last time a fee was modified or added, or noted if the information was unavailable.

The yellow highlighted columns within each chart are the recommended adjustments for the City Manager and City Council’s approval. These fees guided the development of revenue projections for the CSD’s fiscal year (FY) 2023-24 operating budget.

Changes to fees were made following the methodology and justification below:
• Competitive market analysis – what are our competitors charging? • Adjustments to ensure consistency of percentage increase between Resident and Non-Resident fees – 20% differential.
• Adjustments for Consumer Price Index (CPI) – 3% per Finance Department.
• Establishment of a new program or event.
• Opening of an updated and modernized community building to accommodate facility rentals, civic meetings, and events.

In anticipation of the grand opening of the San Marino Community Center in the fall, an updated fee schedule is also presented. The fees are based upon a competitive benchmark analysis which included a review of the cities of Arcadia, Diamond Bar, Pasadena, Rosemead, San Gabriel, South Pasadena, and Temple City to ensure that fees charged are commensurate with other community centers of its size.

Historic San Marino-Serving Organization Discount
In recognition of the significant contributions to the community, a 50% discount will be applied to the ‘Group A’ per hour rental rate for San Marino based non-profit organizations that have historically and primarily served the San Marino community. To qualify for the discount, the membership of such organizations shall be composed of a majority of either San Marino residents, business owners, or employees. The impact of these discounts on the Department’s FY 2023-24 projected revenue is not expected to be significant.

However, staff will monitor the impact on facility usage and revenues arising from this discount and will present appropriate recommendations to the City Council should modifications be necessary. Note: Rentals are subject to scheduling availability.

PAGE 6 of 80
Fiscal Review and Transparency
To support prudent fiscally responsible and transparent government, this schedule was presented, reviewed, and supported by the Recreation Commission, Library Board of Trustees, Council’s Finance Liaison, Council’s Community Services Liaison and City staff from various Departments.

Today, staff seeks approval of CSD’s Schedule of Fees for Service for FY 2023-

24. In addition, staff seeks adoption of Resolution No. R-23-25 amending Resolution No. R-21-10 to include CSD’s Schedule of Fees for Service for FY 2023-24. By including these fees into the City’s comprehensive Fee Schedule, they will be updated and analyzed as part of the next fee study conducted by the Finance Department (anticipated to be in FY 2024-25).

FISCAL IMPACT & PROCUREMENT REVIEW
CSD’s revenue budget for FY 2023-24 was developed using the fees laid out in the Schedule of Fees for Service. Therefore, no budget amendment is needed. This report requires no procurement review.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council approve the Community Services Department’s Schedule of Fees for Service for FY 2023-24 and adopt Resolution No. R-23-25 amending Resolution No. R-21-10 to include CSD’s Schedule of Fees for Service for FY 2023-24. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Community Services Department’s Schedule of Fees for Service for FY 2023-24 and adopt Resolution No. R-23-25 amending Resolution No. R-21-10 to include the Community Services Department’s Schedule of Fees for Service for FY 2023-24.”

ATTACHMENTS

1. Resolution No. R-01-35

2. Resolution No. R-21-10

3. Resolution No. R-23-25

4. Schedule of Fees for Service
PAGE 7 of 80
RESOLUTION NO. R -01 -35

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARINO

ESTABLISHING A METHODOLOGY OF SETTING FEES FOR THE
RECREATION DEPARTMENT.

WHEREAS, Chapter 11, Section 2. 11. 903 of the City code empowers the City Council of San Marino to impose fees for the provision of services or the use of pubic property.

WHEREAS, it is the intention of the City Council that the totality of fees charged for recreation activities charged by the Recreation Department shall not exceed the totality of expenses incurred by that Department; and
WHEREAS, it is the intent of the City Council that the fees charged by the Recreation Department for activities shall bear a reasonable relationship to the number of persons attending the recreation activity, the fees charged for similar activities by other entities, and the need to defray the expenses in operating the Recreation Department; and WHEREAS, the City Council intends to direct the City Management on a yearly basis through the adoption of the City budget, the percentage of expenses in operating the Recreation Department that is to be recouped or the amount of funds allocated to support the Recreation Department;
NOW, THEREFORE, BE IT RESOLVED by the City Council of San Marino that it shall be the responsibility of the City Manager upon consultation with the Recreation Director to set Recreation Department activity fees and implement recreation activities as deemed appropriate and necessary to meet the Recreation Department budgetary directive on the percentage of overall expenses to be recouped or the amount of funds allocated to support the Recreation Department.

NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council that RESOLUTION NO. R -00 -18 is repealed.

ATTEST:

CnvLl
CAROL A. ROBB, MMC

CITY CLERK

ATTACHMENT IV
5-375
PAGE 8 of 80
CITY OF SAN MARINO RESOLUTION NO. R -01 -35
n n f ^ 0 Tll /!1
I HEREBY CERTIFY that the foregoing Resolution No. R -01 -35 was adopted by the City Council of the City of San Marino at a Regular Meeting of the City Council held on the 14`h day of November, 2001, by the following vote:

AYES COUNCILMEMBERS FILUTZE, LIN, TWIST, VICE MAYOR
BROWN, AND MAYOR BAYLE.

NOES NONE.

ABSENT NONE.
a ?res\ resrO 1. 35
CAROL A. ROBB, MMC

CITY CLERK
5-376
PAGE 9 of 80
PAGE 10 of 80
PAGE 11 of 80
S-001 MAJOR CONDITIONAL USE PERMIT
$3,235 per application
plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-002 MINOR CONDITIONAL USE PERMIT
$1,525 per application
plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-003 MAJOR VARIANCE REVIEW
$2,615 per application
plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-004 MINOR VARIANCE REVIEW
$1,345 per application
plus surety bond to ensure performance
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-005 MINOR EXCEPTION REVIEW $170 per application
S-006 MAJOR DESIGN REVIEW
$865 per application
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-007 MINOR DESIGN REVIEW
$585 per application
plus penalty fee equal to 5% of valuation or $2,500, whichever is greater S-008 ADMINISTRATIVE DESIGN REVIEW $305 per application S-008A ACCESSORY DWELLING UNIT PERMIT $45 per application S-008B PRELIMINARY ZONING CLEARANCE $60 per application S-009 MAJOR PLOT PLAN $240 per application
S-010 MINOR PLOT PLAN $100 per application
S-011 ENVIRONMENTAL NEGATIVE DECLARATION $865 per application S-012 ENVIRONMENTAL IMPACT REPORT REVIEW
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-013 TENTATIVE MAP REVIEW
3-4 lots - $2,935 per map plus $2,000 deposit with charges to recover actual costs for City Engineer
5+ lots - $5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs
Plus surety bond equal to the cost of work to be done
S-014 LOT SPLIT REVIEW
$2,935 per application plus $2,000 deposit with charges to recover actual costs for City Engineer
Plus surety bond equal to the cost of work to be done
S-015 LOT LINE ADJUSTMENT/LOT MERGER
$320 per application plus $2,000 deposit with charges to recover actual costs for City Engineer
S-016 REVERSION TO ACREAGE REVIEW
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-017 AMENDED MAP REVIEW
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-018 CITY BOUNDARY CHANGE REVIEW
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-019 ANNEXATION REQUEST REVIEW
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

City of San Marino
Schedule of Fees for Service - Fiscal Year 2021-22
Community Development:
246
PAGE 12 of 80
S-020 SPHERE OF INFLUENCE AMENDMENT REV.
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-021 SPECIFIC PLAN REVIEW
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-022 SPECIFIC PLAN AMENDMENT REVIEW
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-023 GENERAL PLAN AMENDMENT REVIEW
$10,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-024 CHANGE OF ZONE REVIEW
$5,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-025 MODIFICATION TO COND. USE PERMIT $1,030 per application S-026 MODIFICATION TO VARIANCE $1,030 per application
S-027 MODIFICATION TO PC/DRC DESIGN REV. $190 per application S-028 MODIFICATION TO ADMIN DESIGN REVIEW $120 per application S-029 PARKING REVIEW $470 per application
S-030 PAVING PERMIT $470 per application
S-032 TEMPORARY USE PERMIT $170 per application
S-033 SIDEWALK DINING PERMIT $310 per application
S-035 DUMPSTER ENCROACHMENT PERMIT $105 per application S-036 TREE REMOVAL PERMIT - PRIVATE
$415 per application
Plus penalties per the City's Tree Preservation Ordinance S-038 BUILDING RELOCATION REVIEW
$2,000 deposit with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-039 RESIDENTIAL CERT. OF COMPLIANCE $70 per application S-040 TITLE COMPANY ZONING LETTER $40 per letter
S-041 LEAF BLOWER PERMIT $20 per permit
S-043 STUDY REVIEW
Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-044 PLANNING EXTENSION OF TIME $130 per application
S-045 PUBLIC NOTICE MAILING $70 per mailing
S-045A PROJECT STORY POLE/ON-SITE NOTICING
Story Poles - $1,000 deposit
On-Site Poster - $75 per poster
S-046 APPEAL TO THE CITY COUNCIL $905 per appeal
S-047 APPEAL TO THE PLANNING COMMISSION $905 per appeal S-048 APPEAL TO THE DESIGN REVIEW COMM. $680 per appeal S-049 APPEAL OF PRIVATE TREE REMOVAL PERMIT $545 per appeal S-050 WINDOW/ROOF MAT'L CHANGE ADMIN REV $60 per application S-051 WINDOW CHANGE ADMIN REVIEW $60 per application
S-052 PARKWAY LANDSCAPE PLAN ADMIN REVIEW $70 per application S-053 WIRELESS COMMUNICATION ADMIN REV $40 per application S-053A UNINHABITED PROPERTY REGISTRATION $125 per parcel S-054 COPY OF CITY MAP $17 plus actual copy costs
S-056 GENERAL PLAN MAINTENANCE 9.5% of all Building/Plumbing/Mechanical/Electrical permit fees S-056A COM DEV TECHNOLOGY SURCHARGE 7% of all Building/Plumbing/Mechanical/Electrical permit fees S-057 BUILDING PLAN CHECK/INSPECTION Charge 90% of the LA County fees.

S-058 CERTIFICATE OF OCCUPANCY
Building - $115 per application
Fire - $140 per application
S-059 SPECIAL PERMIT INVESTIGATION $195 per investigation S-100 FIRE PLAN REVIEW
Residential - $240 per plan
Commercial - $325 per plan
Each type of fire protection plan is charged separately.

S-101 FIRE INSPECTION
Residential - $240 per plan
Commercial - $325 per plan
Each type of fire protection plan is charged separately.

S-102 FIRE RE-INSPECTION $145 per re-inspection
S-103 FIRE FLOW TEST WITNESS $240 per test
247
PAGE 13 of 80
S-145 NEW BUSINESS REGULATION PROCESS.

In Town Business - $100 per application
Out of Town Business - $25 application
Business Sticker - $1 each
Appeal to the City Council of City Manager Business License decision - $50 Duplicate Business License - $10
S-146 RENEW BUSINESS REGULATION PROCESS
$15 per renewal
$1 per business sticker
Appeal to the City Council of City Manager Business License decision - $50 Duplicate Business License - $10
S-147 BUSINESS LICENSE CHANGE OF ADDRESS $8 per application S-150 GARAGE SALE PERMIT $8 per permit
S-160
BUSUNESS LICENSE: WHOLESALE/RETAIL SALES - EATING

ESTABLISHMENTS OR PROFESSIONAL SERVICES
4 or fewer employees - $50.00 per year
5 - 10 employees - $75.00 per year
11 - 20 employees - $100.00 per year
21 - 30 employees - $150.00 per year
31 or more employees - $200.00 per year
S-161 BUSINESS LICENSE: CONTRACTORS
Building - "A" "B" - $200.00 per year
Electrical - "C10" - $200.00 per year
Landscape - "C27" - $100.00 per year
Painting - "C33" - $100.00 per year
Plumbing - "C36" - $200.00 per year
Classifications - "C15, 17, 55, 61" - $100.00 per year
All Other Classifications - $200.00 per year
Vehicle Fees: Required for any vehicle used to conduct business in San Marino 2 vehicles (up to 4 with Worker Compensation Policy) - No Extra Charge Each Additional Vehicle - $25.00 each
S-162 BUSINESS LICENSE: SPECIAL CATEGORIES
Gardeners (owner and 1 vehicle) - $35.00 per year
Each additional employee/vehicle - $25.00 per year .

Estate Sales/Auction Companies - $100.00 per day
Pest Control (4 vehicles) - $100.00 per year
Transport for Hire (excluding taxicab service) - $100.00 per year Taxicab Service - $12.00 per vehicle operating at a city taxi stand Refuse Collection - $250, plus wheeled vehicle fee
Theater - $250.00 per year
Video/Vending Machine - $5.00 per machine per year
Fortune Teller - $50.00 per year
Home Occupation - $50.00 per year
Handyman (less than $500/job, 1 vehicle) - $50.00 per year Pawn Broker - $400.00 per year
Pool Cleaning (1 vehicle) - $50.00 per year
Special Advertising - $50.00 per year
S-163 BUSINESS LICENSE: WHEELED VEHICLES (Delivery/Trucking) 1 vehicle - $50.00 per year
2-3 vehicles - $100.00 per year
4-6 vehicles - $150.00 per year
7-10 vehicles - $200.00 per year
More than 10 vehicles - $250.00 per year
Vehicle stickers are required for each vehicle to be used in the City of San Marino.

S-164 ENVIRONMENTAL PLAN CHECK $160 per application
248
PAGE 14 of 80
S-069 POLICE FALSE ALARM RESPONSE
Burglary Alarm:

First three responses in a calendar year - No Charge
Fourth response - $100 Fifth response - $250
Sixth and subsequent responses - $500
Robbery Alarm:

First three responses in a calendar year - No Charge
Fourth response - $200 Fifth response - $500
Sixth and subsequent responses - $1,000
S-070 POLICE ALARM PERMIT - NEW
$15 per permit
Submitted after January 31 - additional $100 penalty
S-071 POLICE ALARM PERMIT - RENEWAL
$15 per permit
Second Year with no False Alarms in previous year - No Charge More than 60 days late - additional $100 penalty
S-072 OVERNIGHT PARKING PERMIT
One Night - $5
Long Term - $50
S-074 VEHICLE IMPOUND/RELEASE
DUI/Arrestable Offense - $190 per vehicle
Other - $150 per vehicle
S-074A SCOOTER IMPOUND RELEASE $135 per scooter
S-075 VEHICLE VERIFICATION SERVICE $35 per vehicle
S-076 CITATION SIGN-OFF SERVICE
Resident or SMPD issued citation - No Charge
Non-Resident or non-SMPD issued citation - $35 per citation S-077 AUTO REPOSSESSION PROCESSING
$15 per vehicle
Fee is set by State law.

S-078 POLICE HOUSE WATCH $5 per day
S-079 CONCEALED WEAPON PERMIT
Fee is set by State Law:

New Application - $100
Renewal Application - $25
Amended Application - $10
Psychological testing costs are to be added to the above fee up to $150 20% of the license fee is collected upon filing of the initial application and is nonrefundable. The balance of the fee is collected on issuance of the license.

S-080 DUI EMERGENCY RESPONSE Actual costs incurred for all responding personnel up to $12,000.

S-081 POLICE CLEARANCE LETTER $80 per application
S-084 FIREARMS DEALER PERMIT Annual Fee - $255 per application plus any Department of Justice fees S-085 FORTUNETELLER PERMIT Annual Fee - $255 per application plus any Department of Justice fees S-086 MASSAGE THERAPIST PERMIT $145 per application plus any Department of Justice fees S-087 POLICE BUSINESS BACKGROUND PERMIT $325 per application plus any Department of Justice fees S-088 REMOVAL OF ILLEGAL SIGN $35 per sign
S-089 SPECIAL EVENT/PARADE PERMIT Based on a review by staff, an estimate of the fee will be determined.

S-090 SPECIAL EVENT STANDBY SERVICE Actual cost of the employee, minimum 4 hours S-091 SPECIAL POLICE RESP-UNLAWFUL GATHER
Charge the fully allocated hourly rate for all responding personnel plus any outside costs.

S-092 BOOKING SERVICE $785 per booking
S-093 ANIMAL REGULATION
One year dog license: Spayed/Neutered - $25 Non-Spayed/Neutered - $60 Dog License Late Payment Penalty - $25
Lost Dog License Tag - $25
1st impound - $38
2nd impound - $88
3rd and subsequent impounds - $193
Cats - $14
Police:
249
PAGE 15 of 80
S-094 FINGERPRINTING ON REQUEST $20 per person
S-095 POLICE REPORT COPY
Non-Public Records Act Request - $20
Public Records Act Request:

First five pages - No Charge
Each additional page - $0.20 per page
S-096 POLICE PHOTOGRAPH/DISK COPY $5 per photo/disc
S-097 DOCUMENT SUBPEONA
Fees are set by the Courts:
$6 per 15 minutes plus $0.10 per page
S-098 CIVIL SUBPEONA
Per Government Code, section 68096.1(b):
$150 per officer per day
S-099 CRIME ANALYSIS RESEARCH/FILE CREATE
Deposit determined by staff with charges at the fully allocated hourly rate for all personnel involved plus any outside costs.

S-114 BICYCLE REGISTRATION
Per State Vehicle Code, Section 39004:

New - $4
Transfer - $2
Replacement - $2
Renewal - $2
S-104 TENT FIRE INSPECTION $345 per permit
S-105 MOTOR VEH FUEL DISP STA FIRE REV Charge actual contract costs S-106 SPECIAL FIRE EQUIPMENT INSP/APPROVE Charge the fully allocated hourly rates for all staff involved plus any outside costs.

S-106A FIREWORKS DISPLAY REVIEW/INSPECTION $585 per permit S-107 ENGINE COMPANY 3RD BUSINESS INSPECT $230 per third and subsequent inspections S-108 FIRE FALSE ALARM RESPONSE
First two responses in a calendar year - No Charge
Third response - $150
Fourth and subsequent responses - $300
S-109 NEGLIGENT INCIDENT FIRE RESPONSE Actual costs incurred for all responding personnel S-110 HAZARD/WEED ABATEMENT
Charge the actual cost of clearing the lot plus $235 per hour for re-inspections due to non-compliance.

S-111 FIRE INVESTIGATION
If the cause of the fire is determined to be arson and the responsible person can be identified, then charge the full costs of the response and the investigation.

S-112 EMERGENCY MEDICAL TRANSPORT - RESIDENT
The City charges the rates used by Los Angeles County.

In addition, the City charges the following fees:

No Transport Service at Scene - $100
Special Charges including specialized services, consumable supplies, and drugs and medication at cost.

Residents charged by outside agencies for services rendered within the City of San Marino may submit a copy of their bill to the San Marino Fire Department. The San Marino Fire Department will make every effort to ensure residents that are serviced and billed by an outside agency are treated in a manner consistent with the City of San Marino Fire Department.

S-112A EMERGENCY MEDICAL TRANSPORT - NON-RESIDENT
The City charges the rates used by Los Angeles County.

In addition, the City charges the following fees:

No Transport Service at Scene - $100
Non-Resident Surcharge - $200
Special Charges including specialized services, consumable supplies, and drugs and medication at cost.

Fire:
250
PAGE 16 of 80
S-113 EMERGENCY INCIDENT REPORT COPY
As this service is covered by the Public Records Act, the City copy fee is:

First five pages - No Charge
Each additional page - $0.20 per page
S-166 SPECIAL EVENT STANDBY SERVICE Actual cost of the employee, minimum 4 hours S-115 YOUTH SERVICES See Appendix C for Cost Recovery Detail S-116 ADULT SERVICES See Appendix C for Cost Recovery Detail S-117 COMMUNITY EVENTS See Appendix C for Cost Recovery Detail S-118 CONTRACT RECREATION ACTIVITIES See Appendix C for Cost Recovery Detail S-119 RECREATION FACILITIES OPS/RENTALS See Appendix C for Cost Recovery Detail S-120 AQUATICS PROGRAMS See Appendix C for Cost Recovery Detail S-121 LACY PARK RESERVATION PROCESSING
Park Weekend Admission Fee - Non-Resident - $5
Park Group Activity Permit:

Resident - $145
Non-Resident - $290
Sports Activity Permit - $85
Park Group Activity Permit Late Fee - $25
Park Closure Fee - $1,400 per day plus any staff costs and loss of revenue S-127 RECREATION REFUND PROCESSING
Up to first week of class - $10 per refund
During second week of class - 20% of the class fee ($10 minimum) No refunds after the second week of class
S-128 INTER-LIBRARY LOAN PROCESSING $6 per item
S-129 LIBRARY ITEM RESERVATION $1 per item
S-130 REPLACEMENT OF LOST LIBRARY CARD $3 per card
S-131 REPLACE LOST/DAMAGED LIBRARY MAT.
$20 processing fee per item plus:

Magazine - $5 per issue plus $5 overdue fee
Inter-Library Loan - cost to lender
Books, General Collection - cost of item
Reference Books - cost of item
Media - cost of item
Misc. Piece Replacement - $1-$10
S-132 LIBRARY OVERDUE ITEM PROCESSING
Book and Materials - $0.25 per day, $5 maximum
Reference Books - $1.50 per day, $10 maximum
Feature Film DVD - $1.50 per day, $10 maximum
Inter-Library Loan Items - $2 per day, charged by lender S-133 PASSPORT APPLICATION PROCESSING
Fee is set by the federal government:
$35 per application plus actual cost for Priority Express Mail S-134 PASSPORT PHOTOGRAPH PROCESSING $15 per photo set
S-137 LIBRARY FACILITY RESERVATION
Thornton: Comm Group - $25/hour General - $50/hour 2 hour minimum Barth: Comm Group - $30/hour General - $100/hour 2 hour minimum Patio Rental: Comm Group - $25/hour General - $50/hour
Food/Beverage Cleaning Fee: Thornton - $25 Barth - $50
Set Up: $25 - $40 per hour
Security Deposit - $250
Staff Monitoring outside of Library hours - $25 per hour Insurance for Unique Conditions - Actual Cost
S-139 LIBRARY PHOTOCOPY SERVICE
Public Copier - $0.15 per page
Computer Printout - $0.15 per page
Color Copy - $1 per page
Oversize Paper - $0.25 per page
Recreation:

Library:
251
PAGE 17 of 80
S-031 RIGHT-OF-WAY LICENSE AGREEMENT
$2,000 deposit with charges to recover actual costs staff and outside costs, such as City Attorney
S-037 TREE REMOVAL PERMIT - PUBLIC R-O-W
$700 per application
Plus penalties per the City's Tree Preservation Ordinance S-055 ENGINEERING PLAN CHECK/INSPECTION
Plan Check - $100 per plan
Inspection - $300 per project
OR
Deposit determined by staff with charges at the fully allocated hourly rates for all personnel involved plus any outside costs.

S-060 CONCRETE ENCROACHMENT PERMIT
$270 per permit
If this permit is in conjunction with other concrete encroachment permits, then the first permit with the highest fee is charged at 100% of the fee and the remaining concrete permits are charged at 50% of the fee.

S-063 CURB CORE ENCROACHMENT PERMIT
$145 per permit
If this permit is in conjunction with other concrete encroachment permits, then the first permit with the highest fee is charged at 100% of the fee and the remaining concrete permits are charged at 50% of the fee.

S-064 PAVEMENT REPAIR/REPLACE ENCR PERMIT $380 per permit S-064A UTIL. INVESTIGATION ENCROACH PERMIT $145 per permit plus $35 per permit if encroachment is in the parkway.

S-064B NON-CONSTRUCTION ENCROACH PERMIT $145 per permit S-066 SEWER LATERAL INSTALLATION PERMIT $380 per permit S-067 TRAFFIC CONTROL INSPECTION
$285 per permit plus $65 per day after the first day
plus 12%-15% of the above fee for recovery of City Engineer costs.

S-068 TRAFFIC CONTROL PLAN CHECK
In-House:

Local Street - $115 per plan
Collector/Arterial Street - $200 per plan
Contract - Actual Costs
S-143 CITY PROPERTY DAMAGE REPAIR Charge the actual cost of repair, including City staff at the fully allocated hourly S-144 RIGHT OF WAY SPILL RESPONSE
Charge the actual cost of clean up, including City staff at the fully allocated hourly rates.

S-148 INSUFFICIENT FUNDS CHECK PROCESSING $50 per returned check S-149 CHECK REISSUANCE
$35 per check
Payroll Check - No Charge
S-152 FILM PERMIT
$460 per day processing fee plus:

Private Property - $500 per day
Public Streets - $2,500 per day
Public Parks & Buildings - $2,000 per day
Late fees for fees collected less than 10 days prior to filming - 20% of fees paid Various Staff Standby fees
S-153 STILL PHOTO PERMIT
$135 per day processing fee plus:

Public Streets - $1,000 per day
Public Parks & Buildings - $1,000 per day
Late fees for fees collected less than 10 days prior to filming - 20% of fees paid Various Staff Standby fees
Administration:

Public Works:
252
PAGE 18 of 80
S-154 OLD MILL PHOTO PERMIT $250 for 2 hours
S-155 DOCUMENT REPRODUCTION
As this service is covered by the Public Records Act, the City copy fee is:

First five pages - No Charge
Each additional page - $0.20 per page
Copies by a third party vendor - Actual Cost
FPPC Copies - four years old or less - $0.10 per copy
FPPC Copies - five years old or greater - $5 per request S-156 DOCUMENT CERTIFICATION $45 per document
S-157 ELECTRONIC FILE COPY $5 per media device
S-158 CANDIDATE FILING PROCESSING
Fee is limited by State law (Elections Code Section 10228):
$25 per candidate
S-159 INITIATIVE FILING PROCESSING
Fee is limited by State law (Elections Code Section 9202(a)):
$200 per initiative, refunded if within one year of filing the notice of intent, the elections official certifies the sufficiency of the petition.

S-160 SOLICITATOR PERMIT $185 per permit
S-161 CREDIT CARD PROCESSING 2.7% of the amount charged on online payments only 253
PAGE 19 of 80
RESOLUTION NO. R-23-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF SAN MARINO, CALIFORNIA, AMENDING
RESOLUTION NO. R-21-10 TO INCLUDE THE
COMMUNITY SERVICES DEPARTMENT’S SCHEDULE

OF FEES FOR SERVICE
WHEREAS, the City Council has previously approved a Fee Schedule which includes the fees the City charges for various services; and,
WHEREAS, Resolution No. R-01-35 grants the Recreation Director authority to set Recreation Department activity fees and implement recreation activities as deemed appropriate and necessary to meet the Recreation Department budgetary directive on the percentage of overall expenses to be recouped or the amount of funds allocated to support the Recreation Department; and,
WHEREAS, staff developed a comprehensive list of Community Services Department Fees for Service which includes some adjustments for the City Manager and City Council’s approval; and,
WHEREAS, staff recommends that the Fee Schedule be updated to include these fees.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby declares that the recitals set forth above are true and correct, and incorporated into this resolution as findings of the City Council.

SECTION 2. The Fee Schedule, last updated by Resolution No. R-21-10, is hereby amended to include the Community Services Department’s Schedule of Fees for Service.

SECTION 3. The fees set forth in Section 2 shall be adjusted annually in connection with the budget process.

SECTION 4. Effective Date: This Resolution shall become effective immediately upon adoption.

PASSED, APPROVED, AND ADOPTED, at an Adjourned Regular Meeting of the City Council of the City of San Marino, California, on this 28th day of July, 2023. ______________________________________

STEVE TALT, MAYOR

CITY OF SAN MARINO
PAGE 20 of 80
CITY OF SAN MARINO RESOLUTION NO. R-23-25
PAGE 2 OF 2
ATTEST:
__________________________________

NICOLE TIBBET, ACTING CITY CLERK

CITY OF SAN MARINO

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Nicole Tibbet, Acting City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-23-25 was adopted by the City Council of the City of San Marino at an Adjourned Regular Meeting held on the 28th day of July, 2023, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

NICOLE TIBBET, ACTING CITY CLERK

CITY OF SAN MARINO
PAGE 21 of 80
Schedule of
Fees for Service
Community Services Department
As of March 2023
PAGE 22 of 80

T:\Administration\Fees Schedule\CSD Fees & Charges FY 23-24.docx Table of Contents
Section 1: Aquatics............................................................................................................................................................ 2 Section 2: Summer Camps .............................................................................................................................................. 3 Section 3: Early Childhood.............................................................................................................................................. 4 Section 4: Adult 55+ ......................................................................................................................................................... 5 Section 5: Contract Classes – All Ages........................................................................................................................ 6 Section 6: Family – All Ages............................................................................................................................................ 7 Section 7: Events................................................................................................................................................................ 8 Section 8: Lacy Park .......................................................................................................................................................... 9 Section 9: Recreation Refund Processing................................................................................................................... 10 Section 10: Crowell Public Library .............................................................................................................................. 11 Section 11: Crowell Public Library Rental Fees…………………………………………………………...13 Section 12: San Marino Community Center Rental Fees...................................................................................... 14 Contact Name
Cathi Johnson
Title
Community Services Director
Phone
(626) 476-6369
Effective Date Last Revision Date
3/27/2023
Approved by Department Head Approved by City Manager
Key:

R = Resident
NR = Non-Resident
PAGE 23 of 80

T:\Administration\Fees Schedule\CSD Fees & Charges FY 23-24.docx Section 1: Aquatics
Description Current
Fee
Unit Last
Mod.

FY 23-24
Proposed
Fee
Amt.

Change
Comments

R NR R NR R NR
Adult Lap Swim & Water Walking $2 $2 Per visit 2016 $4 $5 $2 $3 Increasing to align with competitors Group Lessons $75 $87 Per 5
lessons
2016 $75 $90 N/A $3 No change in R, increase in NR for 20% differential
Open Swim $2 $2 Per visit Unkn. $3 $4 $1 $2 Increasing to align with competitors Private Swim Lessons $116 $135 Per 4
lessons
2016 $116 $139 N/A $4 No change in R, increase in NR for 20% differential
Swim Card $34 $34 Per card 2003 $40 $48 $6 $14 Increasing to align with competitors Water Warrior Aqua-cise $5 $5 Per visit 2022 $5 $6 N/A $1 Increase in NR for 20% differential PAGE 24 of 80

T:\Administration\Fees Schedule\CSD Fees & Charges FY 23-24.docx Section 2: Summer Camps
Description Current Fee Unit Last
Mod.

FY 23-24
Proposed Fee
Amt.

Change
Comments

R NR R NR R NR
Full Day Camp Lacy $1,603 $1,859 Per 5
weeks
2022 $1,651 $1,981 $48 $122 3% increase for Summer 2024 Freewheelers $194-
$396
$225-
$459
Per
week
2019 $200-
408
$240-
490
$6-
12 $15-
31 Pricing varies based on weekly field trip; 3%
increase for Summer 2024; increase in NR
for 20% differential
Lil’ Learners Camps (Preschool) $38 $44 Per day 2021 $39 $47 $1 $3 3% increase for Summer 2024; increase in NR for 20% differential
PAGE 25 of 80

T:\Administration\Fees Schedule\CSD Fees & Charges FY 23-24.docx Section 3: Early Childhood
Description Current
Fee
Unit Last
Mod.

FY 23-24
Proposed
Fee
Amt.

Change
Comments

R NR R NR R NR
Lil’ Playmates (Parent & Me, 2-4
years old)
$19 $22 Per day 2019 $25 $30 $6 $8 Increasing to align with competitors; increase in NR for 20% differential
Lil’ Learners (Preschool, 2-5 years
old)
$38 $44 Per day 2018 $39 $47 $1 $3 3% increase; increase in NR for 20% differential
Tot Time (Parent & Me, 1-2 years
old)
$12 $14 Per day Unkn. $13 $16 $1 $2 3% increase; increase in NR for 20% differential
Fun with Phonics (Learning to
Read, 4-7 years old)
$29 $34 Per day Unkn. $30 $36 $1 $2 3% increase; increase in NR for 20% differential
PAGE 26 of 80

T:\Administration\Fees Schedule\CSD Fees & Charges FY 23-24.docx Section 4: Adult 55+
Description Current
Fee
Unit Last
Mod.

FY 23-24
Proposed
Fee
Amt.

Change
Comments

R NR R NR R NR
Senior Trip $49-
156
$57-
181
Per trip Unkn. $49-
156
$59-
187
N/A $2-6 Pricing varies based on trip; increase in NR
for 20% differential
PAGE 27 of 80

T:\Administration\Fees Schedule\CSD Fees & Charges FY 23-24.docx Section 5: Contract Classes – All Ages
Description Current
Fee
Unit Last
Mod.

FY 23-24
Proposed
Fee
Amt.

Change
Comments
Con. City Con. City Con City
Contract Classes held in City
Facilities
60% 40% Of
revenue
Unkn. 60% 40% N/A N/A
Contract Classes held in non-City
Facilities
70% 30% Of
revenue
Unkn. 70% 30% N/A N/A
Description Current
Fee
Unit Last
Mod.

FY 23-24
Proposed
Fee
Amt.

Change
Comments

R NR R NR R NR
Non-Resident Fee N/A 16% Of cost Unkn. N/A 20% N/A 4% Increasing to align with competitors Administrative Fee $5 $5 Per
registration
Unkn. $5 $5 N/A N/A
PAGE 28 of 80

T:\Administration\Fees Schedule\CSD Fees & Charges FY 23-24.docx Section 6: Family – All Ages
Description Current
Fee
Unit Last
Mod.

FY 23-24
Proposed
Fee
Amt.

Change
Comments

R NR R NR R NR
Earth Day Kite Making $12 $14 Per kite Unkn. $12 $14 N/A N/A Fallin' in Love Wreath Making
Class
$25 $29 Per
person
Unkn. $25 $30 N/A $1 Increase in NR for 20% differential Make & Take w/ Dad $25 $29 Per
person
Unkn. $25 $30 N/A $1 Increase in NR for 20% differential Painting w/ Mom $25 $29 Per
person
Unkn. $31 $37 $6 $8 Cost is increasing due to increased instructor fees; increase in NR for 20% differential
PAGE 29 of 80

T:\Administration\Fees Schedule\CSD Fees & Charges FY 23-24.docx Section 7: Events
Description Current
Fee
Unit Last
Mod.

FY 23-24
Proposed
Fee
Amt.

Change
Comments

R NR R NR R NR
4th of July – Presale $5 $15 Per
person
2007 /
2005
$5 $15 N/A N/A
4th of July – Day of Sales* $20 $20 Per
person
2005 $20 $20 N/A N/A
4th of July – Food Vendors $100 $100 Per
vendor
Unkn. $150 $150 $50 $50 Increased LA County Health Department fees
Egg Hunt – Presale $5 $10 Per
person
2023 $5 $10 N/A N/A
Egg Hunt – Day of Sales $15 $15 Per
person
2023 $15 $15 N/A N/A
LP After Dark Camp Out $34 $39 Per
person
2022 $40 $46 $6 $7 To improve the quality of the event
Track Meet $10 $10 Per
event
2023 $10 $10 N/A N/A
Trunk or Treat & Movie Night –
Presale
$5 $10 Per
person
2022 $5 $10 N/A N/A
Trunk or Treat & Movie Night –
Day of Sales
$15 $15 Per
person
2022 $15 $15 N/A N/A
PAGE 30 of 80

T:\Administration\Fees Schedule\CSD Fees & Charges FY 23-24.docx Section 8: Lacy Park
Description Current
Fee
Unit Last
Mod.

FY 23-24 Proposed Fee Amt.

Change
Comments

R NR R NR R NR
Weekend Admission $0 $5 Per
person
Unkn. $0 $5 N/A N/A Established in 1990 at $3,
raised to $4 in 2007
Park Group Activity Permit $145 $290 Per
permit
Unkn. $145 $290 N/A N/A Comparable to other local
cities
Sports Activity Permit $85 $85 Per
permit
Unkn. $85 $170 N/A $85 Increased to align with
Group Activity Permit
Park Group Activity Permit Late
Fee
$25 $25 Per
permit
Unkn. $25 $25 N/A N/A Comparable to other local
cities
Park Closure Fee $1,400 plus
any staff
costs and
loss of
revenue
Per day Unkn. $1,400 plus
any staff
costs and
loss of
revenue
$2,800 plus
any staff
costs and
loss of
revenue
N/A Varies New NR fee proposed
PAGE 31 of 80

T:\Administration\Fees Schedule\CSD Fees & Charges FY 23-24.docx Section 9: Recreation Refund Processing
Description Current
Fee
Unit Last
Mod.

FY 23-24
Proposed
Fee
Amt.

Change
Comments
Up to First Week of
Class
$10 Per
refund
Unkn. $15 $5 Proposed fee is slightly lower than
neighboring cities
During Second Week
of Class
20% of class
fee ($10
min.)
Per
refund
Unkn. 20% of class
fee ($15
min.)
Varies Proposed fee is slightly lower than
neighboring cities
PAGE 32 of 80

T:\Administration\Fees Schedule\CSD Fees & Charges FY 23-24.docx Section 10: Crowell Public Library
Description Current Fee Unit FY 23-24
Proposed Fee
$ Amt.

Change
Comments
Inter-Library Loan Processing $6 Per item $6 N/A
Library Item Reservation $1 Per item DELETE -$1 Originally proposed a restocking fee (only if hold item was not picked up);
revenue from this is nominal (around
$100 a year); recommending
discontinuing this charge
Replacement of Lost Library Card $3 Per card $3 N/A
DVD Rental $2 Per DVD DELETE -$2 DVD rental is nominal (around $200 a year) and not worth the staff time to
process the rentals; recommending
discontinuing this charge
Replace Lost/Damaged Library
Material
$20 processing fee
plus
Per item $20 processing
fee plus
Magazine $5 plus $5
overdue fee
Per issue Cost of item Various Price of magazines fluctuate, but is generally more than $5
Inter-Library Loan Cost to lender Per item Set by lending institution
N/A
Books (General
Collection)
Cost of item Per item Cost of item N/A
Reference Books Cost of item Per item DELETE Various Reference books do not circulate; recommend discontinuing this charge
Media Cost of item Per item Cost of item N/A
Misc. Piece $1-10 Per piece DELETE -$1-10 Misc. pieces do not circulate; recommend discontinuing this charge
Overdue Item
Book and Materials $.25, $5 max Per day $.25, $5 max N/A Reference Books $1.50, $10 max Per day DELETE Reference books do not circulate; recommend discontinuing this charge
Feature Film DVD $1.50, $10 max Per day $1.50, $10 max N/A Inter-Library Loan $2 Per day $2 N/A
PAGE 33 of 80

T:\Administration\Fees Schedule\CSD Fees & Charges FY 23-24.docx Passport Application Processing $35 plus actual
cost for Priority
Express Mail
Per
application
$35 plus actual
cost for Priority
Express Mail
N/A
Passport Photography Processing $15 Per photo
set
$15 N/A
Library Photocopy Service
Public Copier $.15 Per page $.15 N/A
Computer Printout $.15 Per page $.15 N/A
Color Copy $1 Per page $1 N/A
Oversize Paper $.25 Per page $.25 N/A
PAGE 34 of 80

T:\Administration\Fees Schedule\CPL Rental Fees.docx
Section 11: Crowell Public Library Rental Fees
Group Descriptions
A San Marino Community Groups and Not-for-Profit Groups B San Marino Residents and Businesses
C Non-Residents and Other Businesses / Organizations
Room Group Monday - Thursday
(Per hour)
Friday - Sunday Deposit Comments
Schow Patio
Capacity: 50
A $50 $350/5 hours,
$70/additional
hour
$200 Matches fees for
Patio C and D at
SMCC
B $60
C $70
Thornton
Conference Room
Capacity: 25
A $50 $350/5 hours,
$70/additional
hour
$200 Matches fees for
B $60 Fireside Room
C $70
Barth Community
Room
Capacity: 80
A $60 $450/5 hours,
$90/additional
hour
$200 Similar size room to
B $70 MPR 114
C $90
Description Proposed Fee Comments
Alcohol Deposit $500 Refundable
Cancellation Policy Varies See Section 7 of the Facilities Use and Rental Guidelines
Granting of Variance Varies See Section 13 of the Facilities Use and Rental Guidelines
Cleaning Deposit Varies See Section 6.1.3 of the Facilities Use and Rental Guidelines
Security Actual cost
Staff Time Outside Normal Operating Hours $25/hour Existing fee charged for Library rentals Audio Visual Set Up / Support $25/rental Industry standard Liability Insurance
< 100 people, no alcohol $87/rental Pricing comes from Alliant Insurance < 100 people, alcohol $128/rental Services; pricing valid through 1/1/2024 > 100 people, no alcohol $122/rental
> 100 people, alcohol $222/rental
PAGE 35 of 80

Note: 50% discount will be applied to the ‘Group A’ per hour rental rate for San Marino based non-profit organizations that have historically and primarily served the San Marino community and whose membership is composed of a majority of either San Marino residents, business owners, or employees.

Section 12: San Marino Community Center Rental Fees
Group Descriptions
A San Marino Community Groups and Not-for-Profit Groups B San Marino Residents and Businesses
C Non-Residents and Other Businesses / Organizations
Room Group Monday - Thursday
(Per hour)
Friday - Sunday Deposit Comments
Fireside Room
Sq. ft: 825
A $50 N/A $200 Existing fee: $50
B $60
C $70
MPR 113
Sq. ft: 2,719
A $150 $1,250/5 hours,
$250/additional
hour
$500 Formerly known as
Auditorium;
existing fee: $150
B $200
C $250
MPR 114
Sq. ft: 1,392
A $60 N/A $200
B $70
C $90
MPR 115
Sq. ft: 1,056
A $60 N/A $200
B $70
C $90
MPR 114 & 115
Sq. ft: 2,448
A $120 $900/5 hours,
$180/additional
hour
$500 Formerly known as
Dining Room;
existing fee: $100
B $140
C $180
MPR 113, 114, & 115
Sq. ft: 5,167
A $270 $2,150/5 hours,
$430/additional
hour
$750
B $340
C $430
Kitchen 118
Sq. ft: 395
A $120/rental $100
B
C
Patio C A $50 Add on:
$400
$200
B $60
C $70
Patio D A $50 Add on:
$400
$200
B $60
C $70
Entire Facility
Sq. ft: 10,799
A $420 $3,200/5 hours,
$640/additional
hour
$1,000 $250
B $520
C $640
Description Proposed Fee Comments
Alcohol Deposit $500 Refundable
Cancellation Policy Varies See Section 7 of the Facilities Use and Rental Guidelines
Granting of Variance Varies See Section 13 of the Facilities Use and Rental Guidelines
Cleaning Deposit Varies See Section 6.1.3 of the Facilities Use and Rental Guidelines
Security Actual cost
PAGE 36 of 80

Note: 50% discount will be applied to the ‘Group A’ per hour rental rate for San Marino based non-profit organizations that have historically and primarily served the San Marino community and whose membership is composed of a majority of either San Marino residents, business owners, or employees.

Staff Time Outside Normal Operating Hours $25/hour Matches existing fee charged for Library rentals
Audio Visual Set Up / Support $25/rental Industry standard Liability Insurance
< 100 people, no alcohol $87/rental Pricing comes from Alliant Insurance < 100 people, alcohol $128/rental Services; pricing valid through 1/1/2024 > 100 people, no alcohol $122/rental
> 100 people, alcohol $222/rental
PAGE 37 of 80
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Isidro Figueroa, Community Development Director
DATE: July 28, 2023
SUBJECT: ADOPTION OF ORDINANCE NO. O-23-1405 (SECOND

READING) AMENDING MUNICIPAL CODE SECTION

23.03.01 TO IMPLEMENT SENATE BILL 6 AND ASSEMBLY
BILL 2011 BY ALLOWING MULTIFAMILY DEVELOPMENT
IN THE C-1 COMMERCIAL ZONE WHEN THOSE

DEVELOPMENTS MEET THE REQUIREMENTS OF THE

GOVERNMENT CODE AND REVISING THE APPLICABILITY
OF THE OBJECTIVE DESIGN STANDARDS IN THE C-1
ZONE

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Engaged and Connected Residents
Safe Community

BACKGROUND
Staff presents proposed Ordinance No. O-23-1405 to address further changes in state housing law resulting from Senate Bill 6 and Assembly Bill 2011, which were signed by the Governor and chaptered by the Senate on September 28, 2022. These state laws require cities to allow residential development by right on any commercially zoned property. As part of the approval process, cities may apply objective design standards to projects that qualify under SB 6 and AB 2011. Proposed Ordinance No. O-23-1405 ensures that the City’s objective design standards will apply to any SB 6 and AB 2011 projects.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 38 of 80

DISCUSSION
SB 6 and AB 2011 are intended to remove barriers to multifamily housing development because of the State’s housing shortage. The State has deemed that housing shortage a matter of statewide concern and has substantially reduced cities’ ability to regulate multifamily housing in commercial zones.

In summary, SB 6 adds California Government Code section 65852.24 (the “Middle Class Housing Act”) which makes multifamily development a permissible land use on any parcel that is zoned for retail, office, or parking.

SB 6 also changes Government Code section 65913.4 to require local agencies to approve multifamily development projects on parcels zoned for retail, office, or parking, provided that the project meets the requirements of: (1) the Middle Class Housing Act; and (2) the amended requirements under Government Code section 65913.4. The law goes into effect on July 1, 2023.

The City may exempt a parcel from SB 6 if it makes written findings supported by substantial evidence that either:

1. The local agency concurrently reallocated the lost residential density from the SB 6 parcel so that there is no net loss in residential density in the jurisdiction; or

2. The lost residential density from each exempted parcel can be accommodated on a site allowing the higher residential densities discussed above and in excess of the acreage required to accommodate the local agency’s share of housing for lower-income households. The reallocated sites must be suitable for residential development within the meaning of housing element sites and must allow for development by right.

AB 2011 creates a ministerial, streamlined approval process for two types of projects: (1) 100 percent affordable housing projects in commercial zones; and (2) mixed-income housing projects along commercial corridors. To qualify, these projects must meet an extensive list of parameters. The new law exempts qualifying projects from CEQA, requires prevailing wages for development proponents, and provides an exemption process for cities. The new law also permits the City to adopt ordinances with objective standards similar to other multifamily housing zones to implement the new streamlined processes.

The City may exempt particular parcels from AB 2011 if it makes written findings. These findings must establish that the City has identified one or more other parcels that would not otherwise be eligible for streamlined approval under AB 2011 that it is permitting to be developed under AB 2011’s streamlined process, or, alternatively, that it has identified one or more other PAGE 39 of 80
parcels that would already be eligible for streamlined approval under AB 2011, but that the City will permit to be developed at a greater density than is required. AB 2011 also requires additional findings that the development of these alternative parcels will not result in a net loss to the total potential residential density in the jurisdiction, not result in the net loss of the potential residential density of housing affordable to lower income households in the jurisdiction and will be affirmative of furthering of fair housing. Staff has prepared Ordinance No. O-23-1405 to comply with SB 6 and AB 2011 while preserving the character of the community through implementation of objective design standards applicable to multifamily developments in the C-1 zone. To accomplish this objective, the proposed ordinance amends the following:
• Permissible uses in the C-1 commercial zone (SMMC § 23.03.01) to allow for multifamily developments when such developments comply with SB 6 (Middle Class Housing Act) or AB 2011 (Affordable Housing and High Road Jobs Act). See page 2 of the proposed Ordinance; and • Conditionally permitted uses in the C-1 commercial zone (SMMC §

23.03.01). The current code requires a conditional use permit for any residential use in the C-1 zone. The amendment will include language that exempts multifamily housing developments that meet the requirements of SB 6 (Middle Class Housing Act) or AB 2011 (Affordable Housing and High Road Jobs Act) from the conditional use permit requirement to not conflict with the new laws. See page 4 of the proposed Ordinance.

On June 28, 2023, the Planning Commission considered Ordinance No. O-23- 1405 and unanimously voted (5-0) to adopt Resolution No. PCR-23-07, recommending approval of the draft ordinance and the application of objective design standards to projects qualifying under SB 6 and AB 2011. On July 12, 2023, the City Council conducted a public hearing to review and take public comment on the Ordinance and unanimously voted (5-0) to introduce the Ordinance for first reading.

CEQA Review
In accordance with Section 15060(c)(3) of the California Environmental Quality Act (CEQA) Guidelines, the ordinance, which revises the municipal code to allow multifamily residential development in the C-1 Commercial zone when it meets the requirements of the Government Code and makes objective design review standards applicable to residential development in the C-1 zone, is not subject to CEQA review because the activity is not a project as defined in Section 15378 of the CEQA Guidelines. CEQA Guidelines Section 15061(b)(3) provides that a project is exempt from CEQA if the activity is covered by the commonsense exemption that CEQA applies only to PAGE 40 of 80
projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. All future residential development in the C-1 zone is subject to independent CEQA review and determination.

FISCAL IMPACT & PROCUREMENT REVIEW
None associated with this action.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council adopt Ordinance No. O-23-1405. If the City Council concurs with staff’s recommendation an appropriate motion would be:
“I move to waive full reading and introduce by title only Ordinance No. O-23- 1405, an Ordinance of the San Marino City Council amending San Marino Municipal Code Section 23.03.01 to implement Senate Bill 6 and Assembly Bill 2011 by allowing multifamily development in the C-1 Commercial Zone when those developments meet the requirements of the Government Code and revising the applicability of the objective design standards in the C-1 Zone.”

ATTACHMENTS

1. Ordinance No. O-23-1405 (Draft)
PAGE 41 of 80
1 ORDINANCE NO. O-23-1405

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN

MARINO, CALIFORNIA, AMENDING MUNICIPAL CODE SECTION

23.03.01 TO IMPLEMENT SENATE BILL 6 AND ASSEMBLY BILL 2011 BY ALLOWING MULTIFAMILY DEVELOPMENT IN THE C-1

COMMERCIAL ZONE WHEN THOSE DEVELOPMENTS MEET THE

REQUIREMENTS OF THE GOVERNMENT CODE AND REVISING THE
APPLICABILITY OF THE OBJECTIVE DESIGN STANDARDS IN THE C1 ZONE

THE CITY COUNCIL OF THE CITY OF SAN MARINO DOES ORDAIN AS FOLLOWS:

SECTION 1. RECITALS
WHEREAS, Senate Bill 6 (“SB 6”) (Local Planning: Housing: Commercial Zones) was approved by the Governor and chaptered by the Senate (Chapter 659, Statutes of 2022) on September 28, 2022. SB 6 added Government Code § 65852.24 and amended Government Code § 65913.4 which, among other things, provides that multifamily developments are permissible uses in commercial/retail zones and are subject only to ministerial approval under certain circumstances, respectively; and
WHEREAS, Assembly Bill 2011 (“AB 2011”) (Affordable Housing and High Road Jobs Act of 2022) was approved by the Governor and chaptered by the Senate (Chapter 647, Statutes of 2022) on September 28, 2022. AB 2011 added Chapter 4.1 to the Government Code, beginning with §65912.100 et seq which, among other things, provides that multifamily development is a permissible use and subject to ministerial approval in commercial/retail zones and in commercial corridors when the development meets specified low income housing requirements; and WHEREAS, the City Council of the City of San Marino seeks to implement SB 6 and AB 2011 through its local land use controls and implementation of objective design standards for multifamily development in the C-1 Commercial zone; and WHEREAS, State lawmakers are increasingly concerned about the lack of affordable housing units in California and about the implications that local restrictions have on housing development.; and
WHEREAS, SB 6 and AB 2011 address matters of state-wide concern; and WHEREAS, the State Legislature adopted SB 6 and AB 2011 in order to fast-track multifamily development by allowing such projects in commercial zones subject to streamlined ministerial review processes; and
WHEREAS, this ordinance would encourage the development of multifamily housing development in the City of San Marino by allowing such uses in commercial zones by-right when PAGE 42 of 80
2 those developments meet the requirements of the Government Code and imposing only objective design standards on such development, thereby making development more feasible, and reducing costs and delays in the development of new multifamily housing; and WHEREAS, this Ordinance, which revises the Municipal Code to allow multifamily residential development in the C-1 Commercial zone when those developments meet the requirements of the Government Code and makes objective design review standards applicable to residential development in the C-1 zone, is not subject to CEQA review because the activity is not a project as defined in Section 15378 of the CEQA Guidelines.

SECTION 2. Section 23.03.01 (Uses) of the San Marino Municipal Code is amended as follows:

The following uses shall be permitted in the C-1 Zone:

A. Beauty shops; Banks; Barbershops; Churches; Retail business establishments; Retail stores; Markets/grocery stores; Convenience stores; Financial service offices; Medical laboratories; Professional offices; Public parking areas; Repair shops; Tutorial services; Adult enrichment centers (with fewer than ten (10) students on the premises at the same time); Emergency shelters, subject to the development standards described in subsection I of this section; Small restaurants, subject to the development standards described in subsection J of this section, and; Community enrichment of San Marino High School Graduation celebration, subject to the development standards described in subsection K of this section; and Multifamily housing development that meets the requirements of Government Code §§ 65913.4, 65912.110 et. seq., or 65912.120 et. seq., subject to the development standards described in Municipal Code section 23.03.10; but not including and specifically excluding:

1. Any enterprise or use which produces, causes or emits any dust, gas, smoke, glare, noise, fumes, odors or vibrations or which are or may be detrimental to the safety, welfare, health, peace and morals of the City and its residents.

2. Auto wrecking establishments.

3. Automobile painting and body and fender work unless incidental to the operation of a new automobile agency.

4. Car wash with chain racks.

5. Cocktail lounges and bars.

6. Commercial cannabis activity and indoor cannabis cultivation.

7. Commercial storage or warehouse facilities.

8. Hospitals.

PAGE 43 of 80
3 9. Manufacturing use of any kind.

10. Mortuaries.

11. Motels and hotels.

12. On site retailers of alcoholic beverages for consumption on the premises. This use shall be suspended for as long as on site retailers of alcoholic beverages, cocktail lounges and bars in this subsection remains in effect. If on site retailers of alcoholic beverages; cocktail lounges and bars in this subsection is declared invalid by a court of competent jurisdiction, then this use shall immediately become effective and on site retailers of beer and wine of subsection C of this section shall be of no further force and effect.

13. Public dance halls.

14. Restaurants or any other similar type of food or beverage business the patronage of which consists, in whole or in part, of motorists who are served while remaining in their vehicles.

15. Secondhand stores.

16. Self-service fuel pumps (not exceeding 1 fuel pump island).

17. Self-service laundries.

18. Smoke shops.

19. Sports arenas.

20. The sale or display for sale of any goods, wares or merchandise stored or maintained other than in an enclosed building, except nurseries may display nursery stock (and garden supplies if set back at least 25 feet), and gasoline service stations may display automotive supplies within five feet (5') of the central office or on the pump island.

21. Trailer coach camps.

22. Trailer rental or sales establishments.

23. Wayside stands located on or adjacent to public streets or highways where foods or beverages are sold for outdoor consumption.

24. Wholesale business establishments involving storage or warehousing.

25. Any other use not specifically authorized herein.

PAGE 44 of 80
4 B. Signs which are accessory to and used in conjunction with a permitted primary use and which conform to the requirements of article 12 of this chapter.

C. The uses hereinafter set forth are declared to possess characteristics of such unique and special form as to make impractical an advance classification of "permitted" or "prohibited" use in the C-1 Zone. The location, development and operation of each of the following and all matters directly related thereto are therefore declared to be subject to the prerequisite of a conditional use permit, and each such use shall be prohibited until a conditional use permit has first been issued pursuant to the provisions of article 07 of this chapter. No permit shall be issued for, nor be effective to permit, any of the uses included herein if the same is prohibited by other provisions of this Code. None of the uses set forth herein shall be presumed as permitted uses, and the burden of proof shall be upon the applicant to show justification for each such permit.

If any of the prohibited uses set forth in subsection A of this section is held to be invalid or inapplicable for any reason whatsoever, then such use shall immediately and automatically be classified hereunder as a conditional use, subject to the provisions of this subsection C.

1. Any residential or R-1 use, except that any multifamily housing development that meets the requirements of Government Code §§ 65913.4, 65912.110 et. seq., or 65912.120 et. seq., shall be permitted, subject to the objective design standards described in Municipal Code section 23.03.10.

2. A use related to and ancillary to the general instruction provided by a school accredited by public school authorities, which is operated by a legal entity other than the governing body of the school and which is to be located on property owned by the school and which has received the prior approval of the governing body of said school. The conditional use permit required by this subsection C shall be filed by the proposed operating entity.

3. Adult enrichment centers with more than nine (9) students on the premises at the same time or hosting classes other than between the hours of six o'clock (6:00) P.M. to ten o'clock (10:00) P.M.

4. Animal boarding.

5. Antique stores which exclusively sell works of art, pieces of furniture or decorative objects, made at least one hundred (100) years ago.

6. Commercial advertising.

7. Commercial recreation facilities.

8. Government uses.

9. Gymnasiums and health centers.

PAGE 45 of 80
5 10. Medical or dental clinics.

11. Motion picture theaters.

12. New car establishments.

13. On site retailers of ("alcoholic beverages") beer and wine and a full line of alcohol on premises located at least five hundred feet (500') from all school properties, both public and private and further subject to the following conditions:
a. There shall be no more than one full line of alcohol permit issued for businesses east of San Marino Avenue and one full line of alcohol permit issued for businesses west of San Marino Avenue for the on site sale and consumption of alcoholic beverages for properties in the C-1 Commercial Zone located on Huntington Drive and San Marino Avenue, subject to the conditions described in this use.
b. Establishments that are limited to the on site sale and consumption of beer and wine are permissible on any C-1 zoned property and are subject to the conditions described in this use.
c. The C-1 commercial zone on Mission Street shall be limited to the on site sale and consumption of beer and wine, subject to the conditions described in this use.
d. Businesses that are issued permits for the sale and consumption of alcoholic beverages shall be located at least five hundred feet (500') apart from each other.
e. There shall be no lounge area upon the licensed premises. f. The sale and consumption of alcoholic beverages shall be an ancillary use to a restaurant that serves complete meals.
g. Pool tables and other types of amusement devices are prohibited from the restaurant and/or bar.
h. Dance floors are also prohibited.
i. There shall be no exterior advertising of any kind or type including advertising directed to the exterior from within, promoting or indicating the availability of alcoholic beverages. Interior displays of beer and wine which are clearly visible to the exterior shall not be permitted.

PAGE 46 of 80
6 j. The quarterly gross sales of alcoholic beverages shall not exceed thirty percent (30%) of all gross sales of all food products sold for consumption on the premises during the same period. The licensee shall at all times maintain records which reflect separately the gross sales of alcoholic beverages and the gross sales of all other items at the licensed business. Said records shall be totaled no less frequently than on a quarterly basis and shall be made available to the city of San Marino on demand.
k. The premises shall possess the necessary utensils, table service, and condiment dispensers with which to serve complete meals to the public. l. There shall be no serving and/or sales of alcoholic beverages prior to eleven o'clock (11:00) A.M. or later than twelve o'clock (12:00) midnight on Fridays and Saturdays; all other days, there shall be no serving and/or sales of alcoholic beverages prior to eleven o'clock (11:00) A.M. or later than ten o'clock (10:00) P.M. The serving and/or sales of beer and wine on Mission Street shall be prohibited prior to eleven o'clock (11:00) A.M. or later than ten o'clock (10:00) P.M.
m. The purpose of these restrictions is to ensure that the sale and consumption of alcoholic beverages is ancillary to the use of the premises as a restaurant for the consumption of complete meals and to ensure that the premises does not develop into a lounge, or other facility where the sale and consumption of alcoholic beverages is the primary use.

14. Public utility or commercial antenna equipment, except offices. (The provisions hereof shall have no application to communication lines, electric transmission or distribution lines, transformers or meters used directly or indirectly for providing services to the public or any portion thereof by persons, firms or corporations subject to the jurisdiction of and regulation by the public utilities commission of the state of California.)

15. Real estate offices proposed to be located or expanded in a building which is legal nonconforming by virtue of failing to provide minimum off street parking but which does provide at least one parking space per three hundred fifty (350) square feet of gross floor area. This requirement shall not apply to a change from one real estate office to another real estate office so long as the portion of the building devoted to such use is not expanded and the use is not abandoned for the period of time specified in subsection 23.06.08A of this chapter.

16. Restaurants, the establishment or expansion of.

17. Schools.

18. Self-service fuel pumps (exceeding 1 fuel pump island).

PAGE 47 of 80
7 19. Stock brokerage offices proposed to be located or expanded in a building which is legal nonconforming by virtue of failing to provide minimum off street parking but which does provide at least one parking space per two hundred seventy five (275) square feet of gross floor area. This requirement shall not apply to a change from one stock brokerage office to another stock brokerage office so long as the portion of the building devoted to such use is not expanded and the use is not abandoned for the period of time specified in subsection 23.06.08A of this chapter.

20. The storing by a business or office of any of its equipment or material in the open.

21. Used car establishments.

22. Winetasting establishments. On site retailers of beer and wine that provide for on site tasting through the selling of beer or wine ("wine or beer tasting") subject to the following conditions:
a. There shall be no more than two (2) permits issued for winetasting establishments for properties in the C-1 commercial zone located on Huntington Drive and San Marino Avenue.
b. The floor area dedicated to wine or beer tasting shall not exceed thirty three percent (33%) or one-third (1/3) of all gross floor area of the unit. c. There shall be no sale or consumption of hard liquor. d. A winetasting establishment shall be on premises located at least five hundred feet (500') from all school properties, either public or private, measured from the property line of the school and the parcel on which the winetasting establishment is located.
e. The C-1 commercial zone on Mission Street shall comply with the regulations described in on site retailers of ("alcoholic beverages") beer and wine of this subsection C.
f. There shall be no lounge defined as a waiting area with various seating in the licensed premises of a winetasting establishment.
g. Pool tables, video games, pinball machines, and other such amusement devices are prohibited in the winetasting establishment. h. Live entertainment, amplified music or dance floors are prohibited at the winetasting establishment.
i. There shall be no exterior advertising of any kind or type including advertising directed to the exterior from within, promoting or indicating the availability of beer and wine. Interior advertising of beer and wine which is PAGE 48 of 80
8 clearly visible to the exterior shall not be permitted. Advertising the sale of full glasses of beer and wine shall not be permitted.
j. The sale and consumption of beer or wine may be accompanied by servings of appetizers.
k. The premises shall possess the necessary utensils, table service, and condiment dispensers with which to serve appetizers to the public and comply with all applicable laws, regulations and ordinances, including, but not limited to, health laws and regulations.
l. The quarterly gross sales from wine and beer tasting for on site consumption shall not exceed seventy percent (70%). The licensee shall at all times maintain records which reflect separately the gross sales of beer and wine consumed on the premises. Said records shall be totaled no less frequently than on a quarterly basis and shall be made available to the city of San Marino on demand.
m. There shall be no serving and/or sales of beer or wine for on site consumption prior to eleven o'clock (11:00) A.M. or later than twelve o'clock (12:00) midnight on Fridays and Saturdays, except for licensed premises on Mission Street as provided below. On all other days, there shall be no serving and/or sales of beer and wine for on site consumption prior to eleven o'clock (11:00) A.M. or later than ten o'clock (10:00) P.M. The serving and/or sales of beer and wine on Mission Street shall be prohibited on any day prior to eleven o'clock (11:00) A.M. or later than ten o'clock (10:00) P.M.

D. State authorized childcare and convalescent homes which are facilities preempted by the state or authorized by the state in residential areas and shall be classified as a conditional use requiring a conditional use permit pursuant to the provisions of this chapter.

E. No business located within two hundred feet (200') of the R-1 zone shall operate between ten o'clock (10:00) P.M. and six o'clock (6:00) A.M. unless a conditional use permit shall first have been applied for, processed and granted.

F. Service stations are permitted, subject to the issuance by the commission of a conditional use permit in compliance with the following provisions:

1. New Stations: Applicants for new stations shall submit plans indicating conformity with the provisions of this subsection F.

2. Existing Nonconforming Service Stations: Service stations in existence prior to January 27, 1955, which have been damaged or partially destroyed or which shall be added to or structurally altered to the extent of more than fifty percent (50%) of PAGE 49 of 80
9 current value of the main structure in any one year may not be occupied or used except in conformity with the provisions of this chapter unless a variance is granted.

3. Application: An application shall be submitted according to the requirements established by the commission.

4. Yard And Density Requirements:
a.Lot Area: Each service station shall be located on a lot having an area of not less than fourteen thousand (14,000) square feet.
b.Lot Width: Each service station shall be located on a lot having a width of not less than one hundred twenty feet (120').
c.Setbacks:
i. Each building shall have a setback of at least ten feet (10') from any property line.
ii. All gasoline pumps, or other facilities for providing automobiles with gasoline, and pump islands upon which they are placed, shall have a setback of at least twenty feet (20') from any property line. iii. Increased setbacks may be required for any service station if the commission deems the setbacks necessary to provide for the protection of property values, safety, health or welfare.

5. Activities Permitted And Prohibited:
a.Vehicles:
i. No vehicles shall be parked on service station property other than those vehicles being serviced for customers, vehicles of employees and tow trucks and other service vehicles. Vehicle parking on a dayto-day basis may be permitted hereunder, but in no event, shall vehicles other than employee vehicles, vehicles being serviced or service vehicles be left overnight.
ii. Vehicles being serviced shall not be kept upon the service station property in excess of one hundred twenty (120) hours (5 days), and no campers, motor homes, boats, trailers or parts thereof shall be kept upon the service station property for more than one hundred twenty (120) hours.
iii. All vehicles waiting for service or parked and under the control of any employee shall be parked exclusively on private property. iv. No inoperable vehicle shall be kept upon a service station property for more than one hundred twenty (120) hours.

PAGE 50 of 80
10 v. Service stations shall maintain adequate circulation routes for emergency vehicles at all times.
b.Automobile Service Stations: Sales and services shall be limited to the sale of motor fuels and supplying goods and services generally required in the operation and maintenance of automotive vehicles and fulfilling of motorist needs including, but not limited to, sale of petroleum products; sale and servicing of tires, batteries, automotive accessories and replacement items; washing and lubrication services; and performance of minor automotive maintenance and repair; and the supplying of other incidental automotive services and products. Major automotive repairs, such as rebuilding engines and transmission work, and painting and body and fender work are prohibited.
c.Location Of Automotive Operations: Automotive repair, washing and lubricating operations shall be conducted within the service station building which shall have suitable ducts for drainage to sewer facilities.

6. Access, Parking And Circulation Requirements:
a.Accessways: No service station shall have more than two (2) accessways to any one street.
i. Accessways shall be located a minimum of ten feet (10') from adjoining residential property lines.
ii. No accessway shall be allowed to encroach into the curve of a street corner unless the radius of the curb return is greater than thirty feet (30').
b.Traffic Hazards: The commission may modify access requirements if a change in the location and number thereof will reduce the possibilities of traffic hazards.
c.Parking Requirements:
i. On-site parking shall be provided for each employee on duty. The peak employment period shall be used to determine the number of employee parking spaces.
ii. No parking of commercial vehicles except tow trucks and vehicles being serviced, shall be permitted between ten o'clock (10:00) P.M. and six o'clock (6:00) A.M.
iii. No vehicles may be parked on sidewalks, parkways, driveways or alleys.

PAGE 51 of 80
11 iv. No vehicles may be parked on the premises and offered for sale, lease or rent.

7. Signs As Permitted By This Code:
a.Signs shall not cause any glare or reflection of light on other property or buildings.
b. No banners shall be permitted.
c. All signs shall comply with the provisions of article 12 of this chapter.

8. Fire-Resistant Wall: Where a service station adjoins property in a residential zone, a seven foot (7') high solid masonry wall shall be constructed on contiguous property lines, except where:
a.The wall reaches the established front yard setback of such adjoining residential property, it shall decrease to a height of three feet (3'). b.The wall reaches the established side yard setback of such adjoining residential property, it shall decrease to a height of six feet (6') and shall not exceed four feet (4') in height when located within two feet (2') of side yard property line.

9. Lighting: All outside lighting shall be so arranged and shielded as to prevent any glare or reflection and any nuisance, inconvenience or hazardous interference of any kind on adjoining streets or property.

10. Landscaping:
a.Five foot (5') wide planters shall be located and maintained adjacent to every street frontage except for curb cut openings.
b.A planting area of one hundred fifty (150) square feet in size shall be located and maintained at the intersection of two (2) property lines at a street corner. c.Five foot (5') wide planters shall be located and maintained along the walls of the interior property lines from street line to a distance equal to the front building line (for this purpose canopies and other such structural appurtenances shall not be considered the front building line). d.A planting area thirty (30) square feet in size shall be located and maintained along the building facades fronting on streets.
e.All landscaped areas shall have permanent irrigation systems and such areas shall be planted and well maintained.
f. All planting areas shall be separated from adjacent asphaltic concrete paving or concrete paving by a minimum six inch (6") high curb wall.

PAGE 52 of 80
12 g.All planting shall be a variety that will not achieve a height greater than three feet (3') (except trees) and shall not be thorny or spiked and shall not extend over the sidewalk.

11. Special Use And Facility Requirements:
a.All utility services to buildings shall be installed below grade. b.Entrances of all restrooms shall be screened from view of adjacent properties or street rights of way by solid decorative screening at least six feet (6') high. (Ord. 096-1093, 7-10-1996)
c.All deliveries made to service stations, which are either adjacent to the R-1 zone or adjacent to an alley separating the R-1 zone from the service station, adjacent to residential zones, shall be between the hours of seven o'clock (7:00) A.M. and seven o'clock (7:00) P.M.
d.Service stations adjacent to an R-1 zoned property shall close between twelve o'clock (12:00) midnight and six o'clock (6:00) A.M., and all business activities, except servicing of vehicles with gasoline and oil, must be confined to the hours between six o'clock (6:00) A.M. and ten o'clock (10:00) P.M. daily.
e.All outside trash, garbage, refuse and storage areas shall be connected to the main building and shall be enclosed on at least three (3) sides by a five foot (5') structure. Provisions for adequate vehicular access to and from such areas for collection of trash and garbage shall be provided. f. No sale, lease or rental of items, not clearly incidental to automotive services shall be permitted, except that sales of food, beverages and cigarettes in vending machines, or similar dispensers located in a building shall be permitted.
g.All display of automotive supplies shall be restricted to within five feet (5') of the central business office or on the pump island. (Ord. 096-1093, 7-10- 1996; amd. Ord. 0-00-1138, 5-10-2000)

12. Permit Prohibitions: No permit shall be issued for, nor be effective to permit, any use if the same is prohibited by other provisions of this code, nor shall "service station", as used herein, include chain, automatic or coin-operated wash racks, all of which are prohibited.

13. Sale Of Alcoholic Beverages:
a.The sale of alcoholic beverages in conjunction with the sale of motor vehicle fuels shall be permitted in C-1 zones only upon the issuance of a conditional use permit.

PAGE 53 of 80
13 b.For purposes of this subsection, alcoholic beverage shall include any beverage containing more than three percent (3%) alcohol content by volume.
c.In addition to such conditions as may be imposed pursuant to this subsection F13, the following development standards shall be mandatory conditions of such grant:
i. No alcoholic beverages shall be displayed within five feet (5') of the cash register or the front door of the building.
ii. No advertisement of alcoholic beverages shall be displayed except within the building which is not visible from the street or adjacent properties.
iii. No self-illuminated signs shall be used for the sale of alcoholic beverages.
iv. No sale of alcoholic beverages shall be made from a drive-in window.
v. No alcoholic beverages shall be displayed for sale except from an enclosed display area.
vi. Between six o'clock (6:00) P.M. and closing, employees on duty who sell any alcoholic beverage shall be at least twenty one (21) years of age.
d.Sale of any alcoholic beverage to a person below the age of twenty one (21) years shall be grounds for revocation of the conditional use permit.

G. Auto grooming/detailing services are permitted only in locations where the last legitimate use was a service station, subject to the issuance of a conditional use permit by the planning commission in compliance with the following provisions:

1. Use Requirements:
a.All detailing, washing, steam cleaning and other services, with the exception of hand drying or vacuuming a vehicle, shall occur only within an enclosed building.
b.A grease interceptor or trap shall be installed for all drains which accept the runoff resulting from cleaning.
c.No vehicles waiting to be serviced, being serviced or waiting to be picked up following servicing, may be fully or partially parked on any public right of way.

PAGE 54 of 80
14 d.No vehicle shall be stored or parked on the property for a period greater than forty eight (48) hours.
e.No vehicle may be advertised for sale or sold on the premises.

2. Design Requirements:
a.Any existing fuel pumps and underground tanks shall be removed and the soil cleaned, if necessary, in compliance with all applicable laws, statutes, and ordinances.
b.Any preexisting pump island and canopy shall be removed, unless the commission deems the structure to be architecturally compatible with the neighboring properties.
c.Only one sign is permitted on the premises. Size and location shall be in accordance with section 23.12.01 of this chapter.
d.Landscaping shall be provided in accordance with subsection F10 of this section for service stations.
e.The usage of temporary canopies, awnings, or carports is prohibited.

H. Massage therapy establishments are a permitted use when accessory to a beauty shop, health center or medical office and when conducted in accordance with the requirements of chapter XI, article 11 of this code. When conducted as a primary use, massage therapy establishments are permitted, subject to the issuance of a conditional use permit, and a massage establishment permit issued pursuant to chapter XI, article 11 of this code.

Massage therapy establishments shall be conducted and operated in accordance with the standards set forth in chapter XI, article 11 of this code. Failure to comply with any provision of chapter XI, article 11 of this code shall be grounds for revocation of the conditional use permit.

I. Emergency shelters shall comply with the following standards, in addition to the development requirements and other requirements that are generally applicable in the C-1 zone:

1. The maximum number of persons to be served on any given night shall not exceed ten (10).

2. A minimum distance of three hundred feet (300')shall be maintained from any other emergency shelter.

3. The maximum stay at the facility shall not exceed ninety (90) days in a three hundred sixty five (365) day period.

4. On site client waiting and intake areas shall be located inside the building.

PAGE 55 of 80
15 5. A minimum of one manager, in addition to security personnel, shall be on duty and remain on site during intake hours.

6. Security personnel shall be provided on site at all times.

7. Exterior lighting shall be provided for the entire outdoor area of the site consistent with the provisions of this code. Exterior lighting shall be stationary, and shall be directed away from adjacent properties and public rights of way.

8. A minimum of one parking space for every five (5) beds, or one parking space for each bedroom designated for families with children, plus one parking space for each employee/volunteer on duty during the largest shift, shall be maintained.

9. Hours of operation for client intake and discharge shall comply with subsection E of this section.

J. Small restaurants are permitted in the C-1 Zone when the following standards are satisfied:

1. One parking space is provided for each two hundred fifty (250) square feet of gross floor area of the business, if the indoor seating area does not exceed twenty five percent (25%) of the total gross floor area of the business.

2. If the indoor seating area exceeds twenty five percent (25%) of the total gross floor area of the business, the standard parking requirements for Restaurants set forth in Section 23.10.03 are satisfied.

K. Community enrichment of San Marino High School Graduation celebration shall comply with the following standards, in addition to the development requirements and other requirements that are generally applicable in the C-1 zone:

1. The use shall be undertaken, organized, and overseen only by a nonprofit organization registered with the State of California Registry of Charitable Trusts.

2. The use shall comply with San Marino City's Noise Ordinance in Article 4 of the San Marino City Code.

3. Construction, assembly and other uses shall only occur between the hours of 8:00 A.M. and 9:00 P.M. Monday through Friday and between the hours of 8:00 A.M. and 5:00 P.M. on Saturdays.

4. No construction, assembly or other use shall occur on federal holidays.

5. Construction, material, equipment, storage, and portable facilities must be screened from view from the public right of way and neighboring properties to the extent practical.

PAGE 56 of 80
16 6. Screening material must be installed in a manner that fully screens and secures the staging area and construction site. The screening material must be opaque, free of holes, and tightly secured to the side of the fence facing the street. The screening material shall be maintained in good condition, without advertisement and free of graffiti.

7. Lighting fixtures shall be arranged and/or screened in a manner such that spillover onto adjacent residential properties is minimized.

8. The project shall not reduce required on-site parking spaces or obstruct paths of travel for the property.

SECTION 3. CEQA. The City Council finds, in accordance with Section 15060(c)(3) of the California Environmental Quality Act (CEQA) Guidelines, that this Ordinance, which revises the municipal code to allow multifamily residential development in the C-1 Commercial zone when it meets the requirements of the Government Code and makes objective design review standards applicable to residential development in the C-1 zone, is not subject to CEQA review because the activity is not a project as defined in Section 15378 of the CEQA Guidelines. CEQA Guidelines Section 15061(b)(3) provides that a project is exempt from CEQA if the activity is covered by the common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. All future residential development in the C-1 zone is subject to independent CEQA review and determination.

SECTION 4. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Chapter, or its application to any person or circumstance, if for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Chapter, or its application to any other person or circumstance. The City Council declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

SECTION 5. PUBLICATION AND EFFECTIVE DATE. The Mayor shall sign and the City Clerk shall attest to the adoption of this Ordinance and shall cause the same to be published as required by law. This Ordinance takes effect 30 days from the date of its adoption.

PAGE 57 of 80
17 PASSED, APPROVED, AND ADOPTED this __ th day of ___________ 2023. ________________________

STEVE TALT
ATTEST:
_________________________

CITY CLERK
PAGE 58 of 80
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Mario Rueda, Fire Chief
Jennifer McGee, Management Analyst
DATE: July 28, 2023
SUBJECT: APPROVAL TO PURCHASE FIRE DEPARTMENT BATTALION

VEHICLE

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Safe Community

BACKGROUND
On June 14, 2023, the City Council approved the Fiscal Year 2023-2024 Operating and Capital Budget. As part of the capital equipment component of the budget, the City Council approved $200,000 for the purchase and outfitting of one battalion vehicle to replace the 2007 Chevrolet Silverado currently assigned as Reserve Battalion B791.

DISCUSSION
The Fire Department’s current reserve battalion vehicle has exceeded its service life as a frontline and reserve emergency response vehicle and has been approved for replacement by the San Marino City Council. The Fire Department has received one quote from National Auto Fleet Group for a 2024 Chevrolet Silverado 2500HD Crew Cab in the amount of $75,132.45. The vehicle is available under Sourcewell Contract #091521-NAF; Sourcewell is a cooperative purchasing alliance that manages the solicitation process and awards contracts to suppliers on behalf of government and non-profit agencies. Agencies that purchase supplies and equipment through a Sourcewell contract benefit from lower costs by combining the purchasing Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 59 of 80
power of more than 50,000 government, education, and non-profit organizations. The Fire Department has purchased the current frontline Battalion 9 vehicle, both command staff vehicles, and the new utility medical vehicle through Sourcewell awarded contracts. The reduction in price by using Sourcewell is generally between 10 and 15% off the manufacturer’s suggested retail price.

The estimated timeline to receive the reserve battalion replacement vehicle is between one to three months, depending on if a vehicle is available on the lot or if it needs to be built. The quote received is for the base vehicle and does not include the cost for the purchase and installation of radios, lights, sirens, and additional emergency response equipment. Costs for all equipment were included in the department’s Capital Equipment request estimate and the department expects to have ample funds to complete outfitting of the vehicle.

Installation of radios, lights, and sirens will begin once the vehicle is received from the National Auto Fleet Group. The department anticipates the vehicle will be placed into service by April 2024.

In July 2017, the Cities of San Marino and South Pasadena entered into a cooperative agreement for the sharing of Fire Department command staff. The current contract states that the Cities will alternate purchasing of a shared command vehicle, with each City paying 50% of the total cost. Although the City of San Marino purchased the previous vehicle, the City of South Pasadena has requested the San Marino Fire Department initiate the second vehicle purchase as well. This is the result of a current City of South Pasadena policy to purchase only low-emission and alternative energy vehicles; however, current electric vehicle standards are not suitable for the type of emergency response required of this vehicle. The San Marino Fire Department has agreed to purchase the replacement battalion vehicle and will accept reimbursement from the City of South Pasadena for 50% of the total cost in fiscal year 2023-

24. FISCAL IMPACT & PROCUREMENT REVIEW
The City Council approved the purchase of a replacement reserve battalion vehicle as part of the Fiscal Year 2023-24 Operating and Capital Budget. $200,000 is currently available in account 591-34-4613-9300 (Capitalized Equip-Vehicles).

The purchase of the reserve battalion vehicle is in compliance with the City’s procurement policy as the Department will be using a cooperative purchasing alliance in accordance with SMCC 02.06.05.B.6.

PAGE 60 of 80

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council approve the purchase of one 2024 Chevrolet Silverado from National Auto Fleet Group in the amount of $75,132.45.

If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the procurement and authorize the City Manager to execute a purchase agreement of one 2024 Chevrolet Silverado from National Auto Fleet Group in the amount of $75,132.45.”

ATTACHMENTS

1. National Auto Fleet Group Quote 34251 R2
PAGE 61 of 80
PAGE 62 of 80
PAGE 63 of 80
PAGE 64 of 80
PAGE 65 of 80
PAGE 66 of 80
PAGE 67 of 80
PAGE 68 of 80
PAGE 69 of 80
PAGE 70 of 80
PAGE 71 of 80
PAGE 72 of 80
PAGE 73 of 80
PAGE 74 of 80
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director
DATE: July 28, 2023
SUBJECT: APPROVAL OF PURCHASE OF TWO ELECTRIC RIDING

MOWERS FOR THE PARKS AND PUBLIC WORKS
DEPARTMENT IN THE AMOUNT OF $58,790 AND
APPROPRIATION OF $11,290 FROM THE AIR DISTRICT

FUND FOR THE PURCHASE

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Well-Maintained Infrastructure

BACKGROUND
The Parks and Public Works Department currently owns five gas-powered riding mowers for maintenance activities involving mowing the 35 acres of Lacy Park, as well as the 25 acres of landscaped medians on Huntington Drive and Sierra Madre Boulevard. During the budget process, the Department requested the purchase of one new, electric mower to replace one of two existing gas-powered mowers that are currently out of service and have exceeded their service life. On June 14, 2023, the City Council approved the Fiscal Year 2023-24 Operating and Capital Improvement budgets which included the approval of requested one mower based on the availability of Air Quality Management District (AQMD) funds to support this purchase during the budget process.

Since budget approval, the South Coast AQMD opened a new Commercial Electric Lawn & Garden Equipment Incentive and Exchange Program to assist local government agencies (and other eligible participants) with the transition Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 75 of 80
to zero-emission small off-road engines and phasing out of gas-powered lawn equipment. The Program will provide the City $30,000 ($15,000 per mower), for the exchange which would allow the City to purchase two electric riding mowers at a significant discount. Staff pursued the opportunity and received pre-approval from South Coast AQMD for additional funding that will allow the City to replace both out-of-service mowers at a significantly lower average cost. The electric mowers will also help the City comply with AB 1346, State legislation that was passed in 2022 and requires all landscaping operations to use only electric or battery-powered equipment by 2030. As the City currently has five gas-powered mowers, the purchase of two electric mowers will allow the Parks and Public Works Department to begin transitioning the mower fleet to fully electric prior to the 2030 deadline.

DISCUSSION
The two mowers are from the manufacturer Mean Green. The larger of the two mowers is known as the “Evo” model and has a 74-inch deck size, while the smaller of the two is the “Rival” model and has a 60-inch deck size. The cost for two mowers is now $58,790, compared to the original estimated purchase price of one mower for $47,500. Given this opportunity for significant cost savings, staff recommends the purchase of two mowers at this time, which will require the appropriation of an additional $11,290 from the Air District Fund.

The new mowers will help improve the frequency and efficiency of the City’s maintenance activities at Lacy Park as well as medians and other landscaped areas of the public right-of-way. Additionally, the purchase of electric mowers will help the City meet the State’s AB 1346 requirements regarding the usage of electric vehicles and equipment. Beginning in 2024, manufacturers will begin phasing out gas-powered mowers, making it more difficult to find replacement parts for the City’s existing equipment. The purchase of two mowers at this time will help minimize the issue as the Parks and Public Works Department begins transitioning the City’s mower fleet to electric.

The eligibility requirements for the Program required participants to work directly with an approved Program Retailer to submit the application for South Coast AQMD pre-approval. The City obtained a quote from La Verne Power Equipment, Inc., an approved Program Retailer for the equipment participating in the South Coast AQMD Incentive and Exchange Program. Staff also reached out to another approved retailer to confirm the pricing for the electric mowers that are part of the Program is fixed. As such, obtaining bids is not necessary since the cost is the same regardless of retailer.

PAGE 76 of 80
As staff learned about the Program at a La Verne Power Equipment, Inc., trade show for electric powered lawn equipment, and they submitted the application on the City’s behalf, staff recommends purchasing the equipment from La Verne Power Equipment, Inc., in order to ensure the City is able to take advantage of the Program. Another benefit of the Program allows the incentive to be applied at the point of purchase from the approved retailer so the City will not have to incur the full cost of the equipment upfront or wait for any rebates.

FISCAL IMPACT & PROCUREMENT REVIEW
As noted earlier, the City Council approved $47,500 for the purchase of a single electric mower, which may be purchased using AQMD funds. In order to take advantage of the South Coast AQMD Incentive and Exchange Program, $11,290 will need to be appropriated into the Air District Account # 212-00- 3203-0080 to cover the cost of the purchase of two mowers. The City will save $30,000 from the exchange of the two gas-powered motors for the purchase of two new electric mowers through the Program.

The City will purchase the two mowers from La Verne Power Equipment, Inc., an approved Program Retailer for the equipment participating in the South Coast AQMD Incentive and Exchange Program.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council approve the purchase of two electric riding mowers from La Verne Power Equipment, Inc., in the amount of $58,790, and authorize the appropriation of $11,290 into the Air District Fund Account # 212-00-3203-0080.
“I move to approve the purchase of two electric riding mowers from La Verne Power Equipment, Inc., in the amount of $58,790, and authorize the appropriation of $11,290 into the Air District Fund Account # 212-00-3203- 0080.”

ATTACHMENTS

1. Quote for Two Electric Riding Mowers

2. Original CIP Budget Request Form - Electric Riding Mower PAGE 77 of 80
PAGE 78 of 80

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Capital Request Name:

Capital Request
Description (Summary):

Location:

Proposing Department Contact Person Expense Type
Estimated Total
Cost
Capital Request
Labor Source
Multi-Year Funding Cycle
FY
2023/2024
FY
2024/2025
FY
2025/2026
FY
2026/2027
FY
2027/2028
Estimated
Total
SOURCE
Source Key: CE (Capital Equipment), CC (Capital Construction), D (Donations), PC (Prop C), MR (Measure R), GT (Gas Tax), TDA (Transportation Development Act), PA (Prop A), ARPA (American Rescue Plan), MW (Measure W), O (Other) Photo of Equipment and/or Map Showing Project Location
Electric Riding Mower
Procurement of a new electric riding mower to assist the Public Works Department with maintenance activities.

Citywide
Parks and Public Works Amber Shah Capital Equipment
$ 47,500 New Request
City Employees
$ 47,500 $ 0 $ 50,000 $ 0 $ 52,500 $ 150,000
AQMD $ 47,500 AQMD AQMD $ 50,000 AQMD AQMD $ 52,500 AQMD $ 150,000 $ 0
$ 0
$ 0
$ 0
PAGE 79 of 80

CITY OF SAN MARINO
FY 2023-2024 CAPITAL BUDGET REQUEST
Request Description and Justification
(Provide a description of your request that includes a justification describing the benefit of the expenditure to the department/City) Financial Summary Section
Estimated Costs Amount Funding Source(s) Amount
Acquisition Capital Construction (394)
Plans/Specs/Engineering Capital Equipment (591)
Construction Donations (281)
Contingencies General Fund (101)
General Fund Costs* Other:

Other: Total
Total
*Ongoing Costs to General Fund (Provide cost and detail) General Fund Cost
What Fiscal Year
Description of General Fund Costs
The Department owns five riding mowers for maintenance activities involving mowing the 35 acres of Lacy Park, as well as the landscaped medians on Huntington Drive and Sierra Madre Boulevard. Two of the mowers are currently out of service. The Public Works Department is requesting the purchase of one new electric mower to help replace the existing equipment that is out of service. A new mower will help improve the frequency of the City's maintenance activities at Lacy Park as well as medians and other landscaped areas of the public right-of-way. Additionally, the purchase of an electric mower will help the City meet new State requirements regarding the usage of electric vehicles and equipment. Beginning in 2024, manufacturers will begin phasing out gas-powered mowers, making it more difficult to find replacement parts for the City's existing equipment. The Department recommends purchasing a mower every other year beginning in FY 23-24 until the mower fleet is completely electric. As this is an electric mower, AQMD funds may be used for the purchase. The estimated price based on quotes obtained from qualified vendors is $47,500. A new mower has an expected useful life of 20 years, and would improve maintenance staff efficiency. $ 47,500
$ 500
$ 500 $ 47,500
$ 48,000
$ 48,000
$ 500
FY 23-24
The new mower will require routine maintenance to ensure proper function. This maintenance is not expected to exceed $500 per year and can be sufficiently covered by the Department's operating budget.

AQMD
PAGE 80 of 80