AGENDA – SEPTEMBER 13, 2023 PAGE 1 of 5
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
Philippe Eskandar, City Manager
www.CityofSanMarino.org
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, SEPTEMBER 13, 2023 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
AND
326 FRONT STREET
KETCHIKAN, AK 99902
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do its best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Via Computer for Video Streaming:
Website: https://us02web.zoom.us/j/83316497270
Meeting ID: 833 1649 7270
AGENDA – SEPTEMBER 13, 2023 PAGE 2 of 5
Via Phone for Audio Only:
Phone Number: (669) 900-9128
Meeting ID: 833 1649 7270
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment. Lengthy public comment may be summarized in the interest of time, and previously distributed public comment will be noted. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.
Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
AGENDA – SEPTEMBER 13, 2023 PAGE 3 of 5
MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.
CEREMONIAL
RECOGNITION OF THE 2023 CITY OF SAN MARINO PHOTO CONTEST
WINNERS
NEW BUSINESS
1. ADOPTION OF AN URGENCY ORDINANCE ESTABLISHING A
TEMPORARY MORATORIUM ON THE INSTALLATION OF ARTIFICIAL
TURF AND SYNTHETIC GRASS IN THE CITY OF SAN MARINO
Recommendation: Staff recommends the City Council adopt Urgency Ordinance No.
O-21-1385-U, by a four-fifths vote and then direct staff to notice a public hearing on a possible extension of the Ordinance. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Urgency Ordinance No. O-21-1385-U, an Urgency Ordinance of the City Council of San Marino, California, establishing a temporary moratorium on the installation of artificial turf and synthetic grass to allow staff time to research and develop artificial turf and synthetic grass regulations that will be presented to Council for consideration and potential adoption and further direct staff to notice a public hearing for the Council to consider a possible extension to such Ordinance.
2. APPROVAL OF AGREEMENT AMENDMENT NO. 1 WITH DUDEK FOR
PROFESSIONAL DESIGN SERVICES FOR THE CULVERT REPLACEMENT PROGRAM IN THE AMOUNT OF $80,400 AND EXTENDING THE TERM THROUGH DECEMBER 31, 2024, AND AUTHORIZE APPROPRIATION OF $80,400 FROM CAPITAL IMPROVEMENT FUND RESERVES
Recommendation: Staff recommends the City Council approve Amendment No. 1 with Dudek increasing the compensation amount by $80,400 and extending the term of the Professional Design Services Agreement through December 31, 2024, and authorize the appropriation of $80,400 into Account # 394-46-4600-8024 (Culvert Replacement Program) from the CIP reserves. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Amendment No. 1 with Dudek for the Culvert Replacement Program Project No. 21-8024 increasing the compensation amount by $80,400 and extending the term of the Professional Design Services Agreement through December AGENDA – SEPTEMBER 13, 2023 PAGE 4 of 5
31, 2024, and authorize the appropriation of $80,400 into Account # 394-46-4600- 8024 (Culvert Replacement Program) from the CIP reserves, and authorize the City Manager to execute the amendment on behalf of the City.”
CONSENT CALENDAR
3. FALL 2023 PUBLIC TREE REMOVAL LIST
Recommendation: Staff recommends the City Council approve the attached tree removal list. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Fall 2023 recommended tree removal list.”
4. APPROVAL TO PURCHASE SIMUNITION TRAINING FIREARMS AND
AMMUNITION THROUGH THE USE OF COPS FUND RESERVES
Recommendation: Staff recommends the City Council authorize the purchase of Simunition firearms, associated ammunition and support equipment and approve a budget amendment and appropriation of $9,931 from the COPS Fund reserves to account 233-30-4613-0000 (Capitalized Equipment). If the Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the purchase of Simunition firearms, associated ammunition and support equipment and approve a budget amendment and appropriation of $9,931 from the COPS Fund reserves to account 233-30-4613-0000 (Capitalized Equipment).”
5. CASH AND INVESTMENT REPORT FOR THE MONTH OF JUNE 2023 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of June 2023.”
6. CASH AND INVESTMENT REPORT FOR THE MONTH OF JULY 2023 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of July 2023.”
7. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR JULY 2023
Recommendation: Staff recommends the Council receive and file the Monthly AGENDA – SEPTEMBER 13, 2023 PAGE 5 of 5
Disbursements Report for the month of July 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of July 2023.”
8. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR AUGUST 2023
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of August 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of August 2023.”
9. APPROVAL OF MINUTES
Recommendation: Staff recommends the Council approve the July 2023 minutes. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the regular meeting of July 12, 2023, and the adjourned regular meeting of July 28, 2023.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: NICOLE TIBBET
ACTING CITY CLERK