AGENDA – OCTOBER 11, 2023 PAGE 1 of 6
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
Philippe Eskandar, City Manager
www.CityofSanMarino.org
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
WEDNESDAY, OCTOBER 11, 2023 AT 6:00 PM
CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
AND
NO. 56, PINGDING RD., UNIT 56-7, 11TH FLOOR
TAMSUI DISTRICT, NEW TAIPEI CITY, TAIWAN 251
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
AGENDA – OCTOBER 11, 2023 PAGE 2 of 6
How to view or listen to the meeting from home:
Via Computer for Video Streaming:
Website: https://us02web.zoom.us/j/83316497270
Meeting ID: 833 1649 7270
Via Phone for Audio Only:
Phone Number: (669) 900-9128
Meeting ID: 833 1649 7270
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment.
Lengthy public comment may be summarized in the interest of time, and previously distributed public comment will be noted. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.
Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
AGENDA – OCTOBER 11, 2023 PAGE 3 of 6
CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.
MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.
CONTINUED BUSINESS
1. PUBLIC HEARING TO CONSIDER ADOPTION OF ORDINANCE NO. O23-1407 (FIRST READING) AMENDING MUNICIPAL CODE SECTIONS
23.02.14 AND 23.15.04.1 TO ALLOW MINISTERIAL APPROVAL WHEN
RECONFIGURING SPACE WITHIN AN EXISTING DWELLING UNIT IN THE SINGLE-FAMILY (R-1) ZONE TO CREATE NO MORE THAN TWO
ADDITIONAL BEDROOMS
Recommendation: Staff recommends the Council adopt Ordinance No. O-23-1407. If the City Council concurs with staff’s recommendation an appropriate motion would be:
“I move to waive full reading and introduce by title only Ordinance No. O-23- 1407, an Ordinance of the San Marino City Council amending San Marino Municipal Code Sections 23.02.14 and 23.15.04.1 to implement Assembly Bill 916 by allowing ministerial approval when reconfiguring space within an existing residential dwelling unit in the single-family (R-1) zone to create no more than two additional bedrooms.”
NEW BUSINESS
2. RECEIVE AND FILE FINANCIAL REPORT FOR FOURTH QUARTER (APRIL 2023 THROUGH JUNE 2023)
Recommendation: Staff recommends that Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the financial report reflecting the City’s revenues and expenditures as of June 30, 2023.”
AGENDA – OCTOBER 11, 2023 PAGE 4 of 6
3. APPROVAL OF FY 2022-23 BUDGET CARRYOVERS AND FY 2023-24 RE-BUDGETS AND FINAL FY 2022-23 BUDGET ADJUSTMENTS
Recommendation: Staff recommends that the City Council approve the requested FY 2022-23 carryovers, updates to the FY 2023-24 re-budgets, and the budget amendments to the funds and accounts as noted on the attachments. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the requested FY 2022-23 carryovers, updates to the FY 2023-24 re-budgets, and the budget amendments to the funds and accounts as noted on the attachments in the Staff Report.”
4. CONSIDERATION OF 4TH AMENDMENT TO ATHENS CONTRACT TO
ALLOW FOR NEGOTIATIONS OF A NEW OR AMENDED CONTRACT TO
CONFORM TO SB 1383; APPROVE AMENDMENT TO CONTRACT WITH
ECONOMICS FOR WASTE FRANCHISE NEGOTIATION CONSULTING
SERVICES
Recommendation: Staff recommends that the City Council approve the 4th Amendment to the Agreement with Athens and authorize the City Manager to execute an amendment to the contract with Economics to increase the maximum expenditure amount from $30,000 to $210,000 to accommodate the necessary negotiations. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the 4th Amendment to Agreement with Athens, authorize the City Manager to execute an amendment to the contract with Economics to increase the not to exceed amount to $210,000, and authorize an additional appropriation of $125,000 into Account #101-40-4104-0000 from the General Fund Reserves as part of the FY 2023-24 budget.”
CONSENT CALENDAR
5. APPROVAL OF MINUTES
Recommendation: Staff recommends that the Council approve the minutes of the regular meeting of September 13, 2023, the joint City Council and Recreation Commission meeting of September 29, 2023, and the adjourned regular meeting of September 29, 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the regular meeting of September 13, 2023, the joint meeting with the Recreation Commission of September 29, 2023, and the adjourned regular meeting of September 29, 2023.”
6. CASH AND INVESTMENT REPORT FOR THE MONTH OF AUGUST 2023 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
AGENDA – OCTOBER 11, 2023 PAGE 5 of 6
“I move to receive and file the Cash and Investment Report for the Month of August 2023.”
7. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR
SEPTEMBER 2023
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of September 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of September 2023.”
8. COMMITMENT OF DONATIONS FUND YEAR-END BALANCE RESERVES Recommendation: Staff recommends that the City Council approve the accompanying resolution to commit the balance as of June 30, 2023 as noted in the attachments. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-23-26 to commit the balance of $245,604 in the Donations Fund as of June 30, 2023.”
9. AUTHORIZATION OF MEMORANDUM OF AGREEMENT AND
APPROPRIATION OF ADDITIONAL BUDGET FOR CONTINUED
PARTICIPATION IN COYOTE MANAGEMENT PLAN AND INCREASING
THE ANNUAL CONTRIBUTION FROM $10,000 TO $10,600
Recommendation: Staff recommends the Council authorize the City Manager to execute the Second Amendment to the Memorandum of Understanding with the San Gabriel Valley Council of Governments for participation in the Coyote Management Implementation Plan.
If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the City Manager to execute the Second Amendment to the Memorandum of Understanding with the San Gabriel Valley Council of Governments for participation in the Coyote Management Implementation Plan, extending the term through June 30, 2025 increasing the annual contribution from $10,000 to $10,600, and appropriate an additional $600 to account #101-09-4150-0000 for the increase for contracted services.”
10. APPROVAL OF PURCHASE OF BACKHOE FOR PARKS AND PUBLIC
WORKS DEPARTMENT FROM JOHN DEERE AND APPROPRIATION OF
$1,317.35 FROM THE CAPITAL EQUIPMENT FUND RESERVES FOR THE
PURCHASE
AGENDA – OCTOBER 11, 2023 PAGE 6 of 6
Recommendation: Staff recommends the City Council approve the purchase of one backhoe from John Deere in the amount of $71,317.35, and authorize the appropriation of $1,317.35 from the Capital Equipment Fund reserves into Account # 591-48-4613-0000 (Capitalized Equipment).
“I move to approve the purchase of one backhoe from John Deere in the amount of $71,317.35, and authorize the appropriation of $1,317.35 from the Capital Equipment Fund reserves into Account # 591-48-4613-0000 (Capitalized Equipment).”
11. ADOPTION OF ORDINANCE NO. O-23-1406 (SECOND READING) ADDING MUNICIPAL CODE SECTION 23.06.16 TO IMPLEMENT STATE
LAW REGARDING PARKING REQUIREMENTS WITHIN A HALF-MILE
OF PUBLIC TRANSIT
Recommendation: Staff recommends the Council adopt Ordinance No. O-23-1405. If the City Council concurs with staff’s recommendation an appropriate motion would be:
“I move to adopt Ordinance No. O-23- 1406, an Ordinance of the San Marino City Council adding San Marino Municipal Code Section 23.06.16 to implement Assembly Bill 2097 by eliminating minimum parking requirements on a residential, commercial, or other development project if the project is located within one-half mile of public transit.”
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: ALISON WALKER
CITY CLERK