San Marino City Council
October 11, 2023

AGENDA – OCTOBER 11, 2023 PAGE 1 of 294

CITY OF SAN MARINO

CITY COUNCIL AGENDA
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
Philippe Eskandar, City Manager
www.CityofSanMarino.org
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108

REGULAR MEETING OF THE

SAN MARINO CITY COUNCIL
WEDNESDAY, OCTOBER 11, 2023 AT 6:00 PM

CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
AND
NO. 56, PINGDING RD., UNIT 56-7, 11TH FLOOR
TAMSUI DISTRICT, NEW TAIPEI CITY, TAIWAN 251
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.

The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.

AGENDA – OCTOBER 11, 2023 PAGE 2 of 294
How to view or listen to the meeting from home:

Via Computer for Video Streaming:

Website: https://us02web.zoom.us/j/83316497270
Meeting ID: 833 1649 7270
Via Phone for Audio Only:

Phone Number: (669) 900-9128
Meeting ID: 833 1649 7270
How to offer public comment from home:

Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment.

Lengthy public comment may be summarized in the interest of time, and previously distributed public comment will be noted. Any comments received after 3:00 p.m. will be included in the public comment record but will not be read at the meeting.

Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the in-person comments.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt

POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda. Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

AGENDA – OCTOBER 11, 2023 PAGE 3 of 294

CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.

MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.

CONTINUED BUSINESS

1. PUBLIC HEARING TO CONSIDER ADOPTION OF ORDINANCE NO. O23-1407 (FIRST READING) AMENDING MUNICIPAL CODE SECTIONS

23.02.14 AND 23.15.04.1 TO ALLOW MINISTERIAL APPROVAL WHEN

RECONFIGURING SPACE WITHIN AN EXISTING DWELLING UNIT IN THE SINGLE-FAMILY (R-1) ZONE TO CREATE NO MORE THAN TWO

ADDITIONAL BEDROOMS
Recommendation: Staff recommends the Council adopt Ordinance No. O-23-1407. If the City Council concurs with staff’s recommendation an appropriate motion would be:
“I move to waive full reading and introduce by title only Ordinance No. O-23- 1407, an Ordinance of the San Marino City Council amending San Marino Municipal Code Sections 23.02.14 and 23.15.04.1 to implement Assembly Bill 916 by allowing ministerial approval when reconfiguring space within an existing residential dwelling unit in the single-family (R-1) zone to create no more than two additional bedrooms.”

NEW BUSINESS

2. RECEIVE AND FILE FINANCIAL REPORT FOR FOURTH QUARTER (APRIL 2023 THROUGH JUNE 2023)
Recommendation: Staff recommends that Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the financial report reflecting the City’s revenues and expenditures as of June 30, 2023.”
AGENDA – OCTOBER 11, 2023 PAGE 4 of 294

3. APPROVAL OF FY 2022-23 BUDGET CARRYOVERS AND FY 2023-24 RE-BUDGETS AND FINAL FY 2022-23 BUDGET ADJUSTMENTS
Recommendation: Staff recommends that the City Council approve the requested FY 2022-23 carryovers, updates to the FY 2023-24 re-budgets, and the budget amendments to the funds and accounts as noted on the attachments. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the requested FY 2022-23 carryovers, updates to the FY 2023-24 re-budgets, and the budget amendments to the funds and accounts as noted on the attachments in the Staff Report.”

4. CONSIDERATION OF 4TH AMENDMENT TO ATHENS CONTRACT TO

ALLOW FOR NEGOTIATIONS OF A NEW OR AMENDED CONTRACT TO
CONFORM TO SB 1383; APPROVE AMENDMENT TO CONTRACT WITH

ECONOMICS FOR WASTE FRANCHISE NEGOTIATION CONSULTING

SERVICES
Recommendation: Staff recommends that the City Council approve the 4th Amendment to the Agreement with Athens and authorize the City Manager to execute an amendment to the contract with Economics to increase the maximum expenditure amount from $30,000 to $210,000 to accommodate the necessary negotiations. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the 4th Amendment to Agreement with Athens, authorize the City Manager to execute an amendment to the contract with Economics to increase the not to exceed amount to $210,000, and authorize an additional appropriation of $125,000 into Account #101-40-4104-0000 from the General Fund Reserves as part of the FY 2023-24 budget.”

CONSENT CALENDAR

5. APPROVAL OF MINUTES
Recommendation: Staff recommends that the Council approve the minutes of the regular meeting of September 13, 2023, the joint City Council and Recreation Commission meeting of September 29, 2023, and the adjourned regular meeting of September 29, 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the regular meeting of September 13, 2023, the joint meeting with the Recreation Commission of September 29, 2023, and the adjourned regular meeting of September 29, 2023.”

6. CASH AND INVESTMENT REPORT FOR THE MONTH OF AUGUST 2023 Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:

AGENDA – OCTOBER 11, 2023 PAGE 5 of 294
“I move to receive and file the Cash and Investment Report for the Month of August 2023.”

7. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR
SEPTEMBER 2023
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of September 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of September 2023.”

8. COMMITMENT OF DONATIONS FUND YEAR-END BALANCE RESERVES Recommendation: Staff recommends that the City Council approve the accompanying resolution to commit the balance as of June 30, 2023 as noted in the attachments. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-23-26 to commit the balance of $245,604 in the Donations Fund as of June 30, 2023.”

9. AUTHORIZATION OF MEMORANDUM OF AGREEMENT AND

APPROPRIATION OF ADDITIONAL BUDGET FOR CONTINUED

PARTICIPATION IN COYOTE MANAGEMENT PLAN AND INCREASING
THE ANNUAL CONTRIBUTION FROM $10,000 TO $10,600
Recommendation: Staff recommends the Council authorize the City Manager to execute the Second Amendment to the Memorandum of Understanding with the San Gabriel Valley Council of Governments for participation in the Coyote Management Implementation Plan.

If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the City Manager to execute the Second Amendment to the Memorandum of Understanding with the San Gabriel Valley Council of Governments for participation in the Coyote Management Implementation Plan, extending the term through June 30, 2025 increasing the annual contribution from $10,000 to $10,600, and appropriate an additional $600 to account #101-09-4150-0000 for the increase for contracted services.”

10. APPROVAL OF PURCHASE OF BACKHOE FOR PARKS AND PUBLIC

WORKS DEPARTMENT FROM JOHN DEERE AND APPROPRIATION OF
$1,317.35 FROM THE CAPITAL EQUIPMENT FUND RESERVES FOR THE

PURCHASE
AGENDA – OCTOBER 11, 2023 PAGE 6 of 294
Recommendation: Staff recommends the City Council approve the purchase of one backhoe from John Deere in the amount of $71,317.35, and authorize the appropriation of $1,317.35 from the Capital Equipment Fund reserves into Account # 591-48-4613-0000 (Capitalized Equipment).
“I move to approve the purchase of one backhoe from John Deere in the amount of $71,317.35, and authorize the appropriation of $1,317.35 from the Capital Equipment Fund reserves into Account # 591-48-4613-0000 (Capitalized Equipment).”

11. ADOPTION OF ORDINANCE NO. O-23-1406 (SECOND READING) ADDING MUNICIPAL CODE SECTION 23.06.16 TO IMPLEMENT STATE

LAW REGARDING PARKING REQUIREMENTS WITHIN A HALF-MILE

OF PUBLIC TRANSIT
Recommendation: Staff recommends the Council adopt Ordinance No. O-23-1405. If the City Council concurs with staff’s recommendation an appropriate motion would be:
“I move to adopt Ordinance No. O-23- 1406, an Ordinance of the San Marino City Council adding San Marino Municipal Code Section 23.06.16 to implement Assembly Bill 2097 by eliminating minimum parking requirements on a residential, commercial, or other development project if the project is located within one-half mile of public transit.”

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

PUBLIC COMMENTS

FUTURE AGENDA ITEMS

ADJOURNMENT
Posted: ALISON WALKER

CITY CLERK
City Manager’s Report and
Operational Dashboard
October 11, 2023
PAGE 7 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

105
92 97
0 20
40 60
80 100
120
140
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
In-City Incidents
FY 22-23 FY 23-24
86 93 97
0 20
40 60
80 100
120
140
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Out-of-City Incidents
FY 22-23 FY 23-24
Fire
Fiscal Year 22-23 Total: 1,120 Current Fiscal Year-to-Date Total: 294 Fiscal Year 22-23 Total: 1,146 Current Fiscal Year-to-Date Total: 276 PAGE 8 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

1 1 1
0 1
2 3
4 5
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Emergency Medical Services - Cardiac Arrests
FY 22-23 FY 23-24
0 0 0
0 1
2 3
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Emergency Medical Services - Return of Spontaneous Circulation FY 22-23 FY 23-24
Fire
Fiscal Year 22-23 Total: 19 Current Fiscal Year-to-Date Total: 3 Fiscal Year 22-23 Total: 4 Current Fiscal Year-to-Date Total: 0 PAGE 9 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

0:00:56
0:01:07 0:00:59
0:00:00
0:00:43
0:01:26
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: EMS Turnout
FY 22-23 FY 23-24
0:01:27
0:01:06
0:01:24
0:00:00
0:00:43
0:01:26
0:02:10
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Perentile Response Time: Fire Turnout
FY 22-23 FY 23-24
0:05:45 0:06:06
0:07:04
0:02:53
0:07:12
0:11:31
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: Overall Response
FY 22-23 FY 23-24
The San Marino Fire Department has adopted the National Fire Protection Association (NFPA) 1710 standards for response time reporting. NFPA standards represent aspirational goals for Fire Departments. By measuring response in percentiles rather than averages, the Fire Department is able to more accurately measure performance of responding units. The time reported as the 90th percentile turnout or response time means that 90% of incidents were as fast, or faster, than the reported time.

Fire
Fiscal Year 22-23 Response Rate: 59 sec Current Fiscal Year Response Rate: 59 sec Fiscal Year 22-23 Response Rate: 1 min 15 sec Current Fiscal Year Response Rate: 1 min and 21 sec Fiscal Year 22-23 Response Rate: 5 min 59 sec Current Fiscal Year Response Rate: 6 min and 18 sec Turnout Time - the amount of time after dispatch for firefighters to don safety equipment and start vehicle response.

Overall Response Time - the total amount of time it takes to respond to an incident, from initial dispatch to arriving on scene.

PAGE 10 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

5 8
4 0
5 10
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Residential Burglaries
FY 22-23 FY 23-24
7 7 6
0 5
10 15
20 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Larcenies
FY 22-23 FY 23-24
Police
Fiscal Year 22-23 Total: 65 Current Year-to-Date Total: 17 Fiscal Year 22-23 Total: 117 Current Year-to-Date Total: 20 Burglary - the act of entering a premise with the intent of committing a felony or stealing property.

Larceny - the unlawful removal of property. Any person who feloniously steals, takes, carries, leads or drives away the personal property of another is guilty of larceny theft by either misdemeanor of felony larceny.

PAGE 11 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

262
168 186
0 100
200
300
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Traffic Citations Issued
FY 22-23 FY 23-24
2 4
7 0
2 4
6 8
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Community Meetings
FY 22-23 FY 23-24
Fiscal Year 22-23 Total: 2,061 Current Year-to-Date Total: 616 Fiscal Year 22-23 Total: 22 Current Year-to-Date Total: 13 Police
PAGE 12 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

92 91
70 0
50 100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Building Permits Issued
FY 22-23 FY 23-24
5 7
7 0
5 10
15 20
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Tree Removal Permits Issued
FY 22-23 FY 23-24
2 2 2
0 2
4 6
8 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
New Business Licenses
FY 22-23 FY 23-24
Community Development
Fiscal Year 22-23 Total: 905 Current Year-to-Date Total: 253 Fiscal Year 22-23 Total: 87 Current Year-to-Date Total: 19 Fiscal Year 22-23 Total: 35 Current Year-to-Date Total: 6 PAGE 13 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

3 5
2 0
5 10
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Permits Issued
FY 22-23 FY 23-24
1 1 0
0 5
10 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Applications Submitted
FY 22-23 FY 23-24
82 105 105
0 50
100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Open Code Enforcement Cases
FY 22-23 FY 23-24
Community Development
Fiscal Year 22-23 Total: 41 Current Year-to-Date Total: 10 Fiscal Year 22-23 Total: 52 Current Year-to-Date Total: 2 Fiscal Year 22-23 Average per Month: 69 Current Year-to-Date Average per Month: 97 PAGE 14 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

53 22
54 0
50 100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Programs Offered
FY 22-23 FY 23-24
10836
2159 1,709
0 5,000
10,000
15,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Participants
FY 22-23 FY 23-24
25 19
30 0
10 20
30 40
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Rental Bookings
FY 23-24
Community Services
Fiscal Year 22-23 Total: 609 Current Year-to-Date Total: 129 Fiscal Year 22-23 Total: 632,065 Current Year-to-Date Total: 14,704 Current Year-to-Date Total: 74
PAGE 15 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

10,588 11,052 10,075
0 5,000
10,000
15,000
20,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Library Circulation Total
FY 22-23 FY 23-24
9,369 9,756 8,995
1,219 1,296
1,080
0 2,000
4,000
6,000
8,000
10,000
12,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
FY 2023-24 Library Circulation Breakdown
In-Person Digital
Fiscal Year 22-23 Total: 139,989 Current Year-to-Date Total: 31,715 Community Services
PAGE 16 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

$107,342
$1,753,659
$245,823
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Revenues
FY 22-23 FY 23-24
$5,024,667
$2,818,718
$4,167,689
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Expenses
FY 22-23 FY 23-24
$83,280
$129,118
$172,397
$0
$50,000
$100,000
$150,000
$200,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overtime Expenses
FY 22-23 FY 23-24
Finance
Fiscal Year 22-23 Total: $35,311,777 Year-to-Date Total: $2,106,824 Fiscal Year 22-23 Total: $38,790,100 Year-to-Date Total: $12,011,075 Fiscal Year 22-23 Total: $1,466,556 Year-to-Date Total: $384,795 PAGE 17 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

$15,392,335
$14,160,299
$11,859,613
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
General Fund Balance at End of Each Month
FY 22-23 FY 23-24
$37,767,669
$35,768,971
$33,101,058
$30,000,000
$32,000,000
$34,000,000
$36,000,000
$38,000,000
$40,000,000
$42,000,000
$44,000,000
$46,000,000
$48,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overall Cash Balance in the Bank at End of Each Month
FY 22-23 FY 23-24
Finance
PAGE 18 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

109 108 109
80 90
100
110
120
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Employees (112 budgeted)
FY 22-23 FY 23-24
68 68
40 0
20 40
60 80
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Part-Time Employees
FY 22-23 FY 23-24
Fiscal Year 22-23 Average: 99 Current Year-to-Date Average: 109 Human Resources
Fiscal Year 22-23 Average: 46 Current Year-to-Date Average: 59

2.7% 3.6% 2.7%
0%
5%
10%
15%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Position Vacancy Rate
FY 22-23 FY 23-24
Fiscal Year 22-23 Average: 8.24% Current Year-to-Date Average: 3.00% PAGE 19 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

56 60 66
0 20
40 60
80 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (Total Open)
FY 22-23 FY 23-24
1 7
3 0
5 10
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (New)
FY 22-23 FY 23-24
72 123
72 0
50 100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Cumulative Days Off (in month)
FY 22-23 FY 23-24
Human Resources
Fiscal Year 22-23 Average: 59 Current Year-to-Date Average: 61 Fiscal Year 22-23 Total: 45 Current Year-to-Date Total: 11 Fiscal Year 22-23 Total: 492 Current Year-to-Date Total: 267 PAGE 20 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

80%
71% 68%
60%
65%
70%
75%
80%
85%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Performance Evaluation Completion Rate
Fiscal Year 2023-24
Current Year-to-Date Average: 73%
Human Resources
PAGE 21 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

60 89
49 0
50 100
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Maintenance Service Requests Opened
FY 22-23 FY 23-24
7%
3% 4%
0%
5%
10%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Fleet Out of Service More Than 3 Business Days
FY 22-23 FY 23-24
Fiscal Year 22-23 Average: 4.8% Current Year-to-Date Average: 4.7% Fiscal Year 22-23 Total: 620 Current Year-to-Date Total: 198 Parks & Public Works
86% 87%
90%
75%
80%
85%
90%
95%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Service Requests Closed Within 5 Business Days
FY 22-23 FY 23-24
Fiscal Year 22-23 Average: 86% Current Year-to-Date Average: 88% PAGE 22 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

0 1
2 3
4 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Customer Service Surveys Received
FY 22-23 FY 23-24
Capital Projects in Design 5
Capital Projects in Construction 2
Fiscal Year 22-23 Total: 8 Current Year-to-Date Total: 0 0%
50%
100%
150%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Customer Survey Rating of Good/Superior
FY 22-23 FY 23-24
Fiscal Year 22-23 Average: 79% Current Year-to-Date Average: - Parks & Public Works
PAGE 23 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

22 21
26 0
10 20
30 40
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Public Record Requests Received
FY 22-23 FY 23-24
9 7 7
0 5
10 15
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Average Time to Respond to Public Records Requests
FY 22-23 FY 23-24
4 1
0 0
2 4
6 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Claims Received
FY 22-23 FY 23-24
City Manager’s Office
Fiscal Year 22-23 Total: 276 Current Year-to-Date Total: 69 Fiscal Year 22-23 Average: 8 Current Year-to-Date Average: 8 Fiscal Year 22-23 Total: 14 Current Year-to-Date Total: 5 PAGE 24 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

2 55
3 0
20 40
60 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Proclamations and Certificates Prepared
FY 22-23 FY 23-24
1 2
3 1
2 1
1 1
3 3
3 0
2 0
City Manager's Office
Finance
Human Resources
Community Development
Parks & Public Works
Fire
Police
Community Services
# of Agenda Items by Department (FY 22-23)
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Fiscal Year 22-23 Total: 70 Current Year-to-Date Total: 60 City Manager’s Office
PAGE 25 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

3 7 8
0 5
10 15
20 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Film Permits Processed
FY 22-23 FY 23-24
3 1
2 0
1 2
3 4
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Special Event Permits Processed
FY 22-23 FY 23-24
City Manager’s Office
Fiscal Year 22-23 Total: 92 Current Year-to-Date Total: 18 Fiscal Year 22-23 Total: 16 Current Year-to-Date Total: 6 PAGE 26 of 294
City Manager’s Report and Operational
Dashboard
September 13, 2023

77 78
12 0
50 100
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
New Weekly Briefing Monthly Sign Ups
FY 23-24
9,000
11,000
9,500
8,700
6,100
7,300
0 2,000
4,000
6,000
8,000
10,000
12,000
Facebook Instagram
Social Media Reach
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
City Manager’s Office
Current Year-to-Date Average: 56
PAGE 27 of 294
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Isidro Figueroa, Community Development Director
DATE: October 11, 2023
SUBJECT: PUBLIC HEARING TO CONSIDER ADOPTION OF
ORDINANCE NO. O-23-1407 (FIRST READING)
AMENDING MUNICIPAL CODE SECTIONS 23.02.14 AND

23.15.04.1 TO ALLOW MINISTERIAL APPROVAL WHEN

RECONFIGURING SPACE WITHIN AN EXISTING
DWELLING UNIT IN THE SINGLE-FAMILY (R-1) ZONE TO

CREATE NO MORE THAN TWO ADDITIONAL BEDROOMS

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Engaged and Connected Residents
Safe Community

BACKGROUND
Assembly Bill 916 (“AB 916”)
AB 916 (Salas) is intended to help address the State housing shortage, which has been deemed by the State legislature to be a matter of statewide concern, by facilitating more housing through maximizing the utilization of existing space within residential units.

AB 916 was approved by the Governor and Chaptered into law on September 28, 2022. This statute adds California Government Code section 65850.02, which prohibits local agencies from adopting or enforcing an ordinance requiring a public hearing as a condition of remodeling or reconfiguring existing space to increase the bedroom count within an existing dwelling unit.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 28 of 294
The Government Code imposes restrictions on local agencies’ land use controls, however, it does not affect other requirements, such as parking requirements or building codes. Moreover, AB 916 does not apply to projects that involve new construction, which increases the size of the existing dwelling unit.

On August 23, 2023, the Planning Commission conducted a public hearing to review and take public comment on proposed Ordinance No. O-23-1407. The Planning Commission unanimously voted (5-0) to adopt Planning Commission Resolution No. PCR-23-10 (Attachment 3), recommending that the City Council adopt Ordinance No. O-23-1407 with minor revisions to correct typographical errors that did not alter the content of the Ordinance.

On September 29, 2023, the City Council conducted a public hearing to review and take public comment on the proposed Ordinance. The City Council voted 2-2 (one absent) on a motion to waive full reading and introduce by title only Ordinance No. O-23-1407. The aforementioned motion failed to advance due to the 2-2 vote; however, the City Council voted 4-0 (one absent) to continue the public hearing to October 11, 2023, in order for the full membership of the City Council to consider Ordinance No. O-23-1407.

DISCUSSION
Staff has prepared an Ordinance that complies with AB 916 by making two substantive changes to two sections of the Municipal Code. Both substantive changes are necessary to avoid creating a conflict between the new State law and the City municipal code. Specifically, the proposed Ordinance amends the Municipal Code as follows:

1. The proposed Ordinance amends SMMC § 23.02.14 by providing an exception to the conditional use permit requirement when a dwelling in the R-1 zone is proposed to have more than six bedrooms. The exception allows more than six bedrooms in a single-family dwelling, subject only to ministerial approval, when existing space within a dwelling unit is remodeled/reconfigured to create one or two new bedrooms.

2. The proposed Ordinance amends SMMC § 25.15.04.1 by providing that the Community Development Director can ministerially approve an application to remodel/reconfigure existing space within a dwelling unit to create one or two new bedrooms.

CEQA Review
In accordance with Section 15301 (Existing Facilities) and 15303 (New Construction or Conversion of Small Structures) of the California PAGE 29 of 294
Environmental Quality Act (CEQA) Guidelines, the Ordinance and Resolution are categorically exempt from CEQA. “Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.” “Class 3 consists of construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modifications are made in the exterior of the structure.” The proposed Ordinance allows for minor construction of interior walls, and related mechanical, electrical, and plumbing, completely within existing single-family residences, which are small private structures, in the Single Family (R-1) zone. Moreover, the proposed Ordinance allows for a small negligible expansion of the existing use and does not provide for any change in the character of the existing residential use.

FISCAL IMPACT & PROCUREMENT REVIEW
Apart from the reallocation of staff resources needed to address this new State legislation, there is no new financial impact.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council adopt Ordinance No. O-23-1407. If the City Council concurs with staff’s recommendation an appropriate motion would be:
“I move to waive full reading and introduce by title only Ordinance No. O-23- 1407, an Ordinance of the San Marino City Council amending San Marino Municipal Code Sections 23.02.14 and 23.15.04.1 to implement Assembly Bill 916 by allowing ministerial approval when reconfiguring space within an existing residential dwelling unit in the single-family (R-1) zone to create no more than two additional bedrooms.”

ATTACHMENTS

1. AB 916 Legislative Text

2. Draft Ordinance No. O-23-1407

3. Planning Commission Resolution No. PCR-23-10
PAGE 30 of 294
8/17/23, 2:38 PM Bill Text - AB-916 Zoning: bedroom addition. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB916 1/2 SHARE THIS: Date Published: 09/29/2022 02:00 PM
AB-916 Zoning: bedroom addition. (2021-2022)
Assembly Bill No. 916
CHAPTER 635
An act to add Section 65850.02 to the Government Code, relating to housing. [ Approved by Governor September 28, 2022. Filed with Secretary of State September 28, 2022. ]

LEGISLATIVE COUNSEL'S DIGEST
AB 916, Salas. Zoning: bedroom addition.

The Planning and Zoning Law authorizes the legislative body of any county or city to adopt ordinances that regulate the use of buildings, structures, and land as between industry, business, residences, open space, and other purposes.

This bill would prohibit a city or county legislative body from adopting or enforcing an ordinance requiring a public hearing as a condition of reconfiguring existing space to increase the bedroom count within an existing dwelling unit. The bill would apply these provisions only to a permit application for no more than 2 additional bedrooms within an existing dwelling unit. The bill would specify that these provisions are not to be construed to prohibit a local agency from requiring a public hearing for a proposed project that would increase the number of dwelling units within an existing structure. The bill would include findings that ensuring adequate housing is a matter of statewide concern and is not a municipal affair, and that the provision applies to all cities, including charter cities.

By imposing additional duties on local officials, the bill would impose a state-mandated local program.

The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement.

This bill would provide that no reimbursement is required by this act for a specified reason.

Vote: majority Appropriation: no Fiscal Committee: yes Local Program: yes THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:

SECTION 1. Section 65850.02 is added to the Government Code, immediately following Section 65850.01, to read:
65850.02. (a) Notwithstanding any other local law, with respect to land zoned for residential use, the legislative body of a city or county shall not adopt or enforce an ordinance requiring a public hearing as a condition of reconfiguring existing space to increase the bedroom count within an existing dwelling unit.

Home Bill Information California Law Publications Other Resources My Subscriptions My Favorites PAGE 31 of 294
8/17/23, 2:38 PM Bill Text - AB-916 Zoning: bedroom addition. https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB916 2/2 (b) This section shall only apply to a permit application for no more than two additional bedrooms within an existing dwelling unit.
(c) This section shall not be construed to prohibit a local agency from requiring a public hearing for a proposed project that would increase the number of dwelling units within an existing structure. (d) The Legislature finds and declares that ensuring adequate housing is a matter of statewide concern and is not a municipal affair, as that term is used in Section 5 of Article IX of the California Constitution. Therefore, this section applies to all cities, including charter cities.

SEC. 2. No reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because a local agency or school district has the authority to levy service charges, fees, or assessments sufficient to pay for the program or level of service mandated by this act, within the meaning of Section 17556 of the Government Code.

PAGE 32 of 294
ORDINANCE NO. O-23-1407

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN

MARINO, CALIFORNIA AMENDING MUNICIPAL CODE SECTIONS

23.02.14 AND 23.15.04.1 TO ALLOW MINISTERIAL APPROVAL WHEN

RECONFIGURING SPACE WITHIN AN EXISTING DWELLING UNIT IN THE SINGLE FAMILY (R-1) ZONE TO CREATE NO MORE THAN TWO

ADDITIONAL BEDROOMS

THE CITY COUNCIL OF THE CITY OF SAN MARINO DOES ORDAIN AS FOLLOWS:

SECTION 1. RECITALS
WHEREAS, Assembly Bill 916 (“AB 916”) (Zoning: Bedroom Addition) was approved by the Governor and chaptered by the Senate (Chapter 635, Statutes of 2022) on September 28, 2022.

This statute added Government Code section 65850.02, which prohibits local agencies from adopting or enforcing an ordinance requiring a public hearing as a condition of reconfiguring existing space in an existing dwelling unit to increase the bedroom count by up to two additional bedrooms; and
WHEREAS, AB 916 seeks to address California’s housing shortage by facilitating more housing through the utilization of existing space within residential units; and WHEREAS, the existing City of San Marino’s Municipal Code (“SMMC”) requires approval of a conditional use permit when a residential building in the Single Family (R-1) zone has more than six bedrooms; and
WHEREAS, the existing SMMC requires Design Review Committee (“DRC”) approval, including a public hearing, before bedrooms may be added to dwelling units in the R-1 zone; and WHEREAS, the City Council of the City of San Marino seeks to implement AB 916 through its local land use controls; and
WHEREAS, on August 23, 2023, the Planning Commission conducted a duly noticed public hearing to consider the proposed Ordinance and recommended to the City Council that it adopt the proposed Ordinance; and
PAGE 33 of 294
WHEREAS, notice of Public Hearing before the City Council on September 29, 2023, was duly given and published in the time, form, and manner as required by law; and WHEREAS, on October 26, 2023, the City Council considered this Ordinance. Its findings are made based on the entire administrative record including testimony and evidence presented to the Planning Commission on August 23, 2023, and to the City Council at its September 29, 2023, and October 11, 2023, public hearing, including, without limitation, the staff report submitted by the Director of Community Development.

WHEREAS, this Ordinance is exempt from of the California Environmental Quality Act (CEQA) as a Class 1 (Existing Facilities) and Class 3 (New Construction or Conversion of Small Structures) Categorical Exemption pursuant to sections 15301 and 15303 of the CEQA Guidelines because it contemplates minor construction and negligible expansion of existing uses.

SECTION 2. GENERAL PLAN. Pursuant to Government Code § 65860, the City Council hereby determines that this Ordinance is compatible with, consistent with and integrated with all other elements of the City’s General Plan.

SECTION 3. Section 23.02.14 (Limitations on The Number of Permitted Bedrooms) of the San Marino Municipal Code is amended as follows:

No residential building in the R-1 Zones shall have more than six (6) bedrooms, as defined in section 23.01.01 of this chapter, without having first obtained a conditional use permit.

Notwithstanding, a conditional use permit shall not be required to reconfigure existing space within an existing dwelling unit located in the R-1 zones to add no more than two (2) additional bedrooms, provided that no additional space is being added to the dwelling.

SECTION 4. Section 23.15.04.1 (Applications That Can be Approved by The Director of Planning and Building) of the San Marino Municipal Code is amended as follows:

A. Following submission of plans, payment of a processing fee, and without neighborhood notification, the Planning and Building Director or his/her designee is authorized to review, and approve if he/she so chooses, the following items, subject to the standard of review in section

23.15.08 of this article:

1. Front door replacements (except from a single to a double door).

2. Garage door replacements.

3. Minor window modifications.

4. Installation of new light fixtures.

PAGE 34 of 294

5. Minor modifications to wrought iron work (balconies, gates).

6. Installation or modification of commercial awnings.

7. Installation or modification of new commercial pedestrian door(s).

8. Reconfiguration of existing space within an existing dwelling unit located in the R-1 zones to add no more than two (2) additional bedrooms, provided that no additional space is being added to the dwelling.

An applicant can appeal to the DRC a denial by the Director of Planning and Buildings of an application for approval under this subsection.

B. The Director of Planning and Building, without payment of a processing fee or neighborhood notification, may approve a minor field change, subject to the criteria provided in section 23.15.08 of this article. Upon payment of an appeal fee the applicant may appeal denial of a minor field change to the body that approved the project for which the minor field change is being requested.

SECTION 5. CEQA. The City Council finds that this Ordinance is exempt from the California Environmental Quality Act (CEQA) as a Class 1 (Existing Facilities) and Class 3 (New Construction or Conversion of Small Structures) Categorical Exemption pursuant to sections 15301 and 15303, respectively, of the CEQA Guidelines. “Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.” “Class 3 consists of construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modifications are made in the exterior of the structure.” This proposed Ordinance allows for minor construction of interior walls, and related mechanical, electrical, and plumbing, completely within existing single-family residences, which are small private structures, in the Single Family (R-1) zone. The Ordinance allows for a small negligible expansion of the existing use and does not provide for any change in the character of the existing residential use.

SECTION 6. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Chapter, or its application to any person or circumstance, if for any reason is held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Chapter, or its application to any other person or circumstance.

The City Council declares that it would have adopted each section, subsection, subdivision, PAGE 35 of 294
paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

SECTION 7. PUBLICATION AND EFFECTIVE DATE. The Mayor shall sign and the City Clerk shall attest to the adoption of this Ordinance and shall cause the same to be published as required by law. This Ordinance takes effect 30 days from the date of its adoption.

PASSED, APPROVED, AND ADOPTED this 26th day of October 2023. ________________________

STEVE TALT, MAYOR
ATTEST:
_________________________

ALISON WALKER, CITY CLERK
APPROVED AS TO FORM:
____________________________

JOSEPH MONTES

CITY ATTORNEY

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss

CITY OF SAN MARINO )
I HEREBY CERTIFY that the foregoing City of San Marino Ordinance No. O-23-1406 was introduced and read by title at a Adjourned Meeting of the San Marino City Council held on the PAGE 36 of 294
11th day of October, 2023, and was adopted on second reading at a meeting of the City Council held on the 26th day of October, 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________

ALISON WALKER, CITY CLERK
PAGE 37 of 294
LA #4872-1558-2791 v1
08296-0006
RESOLUTION NO. PCR-23-10

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF

SAN MARINO, CALIFORNIA, RECOMMENDING THAT THE CITY
COUNCIL ADOPT ORDINANCE NO. O-23-1407 AMENDING
MUNICIPAL CODE SECTIONS 23.02.14 AND 23.15.04.1 TO ALLOW

MINISTERIAL APPROVAL WHEN RECONFIGURING SPACE WITHIN
AN EXISTING DWELLING UNIT IN THE SINGLE FAMILY (R-1) ZONE

TO CREATE NO MORE THAN TWO ADDITIONAL BEDROOMS
WHEREAS, Assembly Bill 916 (“AB 916”) (Zoning: Bedroom Addition) was approved by the Governor and chaptered by the Senate (Chapter 635, Statutes of 2022) on September 28, 2022.

This statute added Government Code § 65850.02, which prohibits local agencies from adopting or enforcing an ordinance requiring a public hearing as a condition of reconfiguring existing space in a single-family dwelling to increase the bedroom count by two or less bedrooms; and WHEREAS, AB 916 addresses a matter of statewide concern; and WHEREAS, the existing City of San Marino’s Municipal Code (“SMMC”) requires approval of a conditional use permit when a residential building in the Single Family (R-1) zone has more than six bedrooms; and
WHEREAS, the existing SMMC requires Design Review Committee (“DRC”) approval, including a public hearing, before bedrooms may be added to dwelling units in the R-1 zone; and WHEREAS, the California Environmental Quality Act (CEQA) provides, as a class 1 categorical exemption, for existing facilities pursuant to section 15301 of the CEQA Guidelines. “Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.” CEQA also provides, as a class 3 categorical exemption, for new construction or conversion of small structures pursuant to section 15303 of the CEQA Guidelines. “Class 3 consists of construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modifications are made in the exterior of the structure;” and WHEREAS, this Resolution recommends that the City Council approve the proposed Ordinance which revises the SMMC by allowing ministerial approval to reconfigure space within existing dwelling units in the single family (R-1) zone to create no more than two additional bedrooms.

The proposed Ordinance is consistent with AB 916 and will bring the City into compliance with the new law; and
WHEREAS, on August 23, 2023, the Planning Commission held a duly noticed public hearing, at which time it considered all material and evidence, whether written or oral.

PAGE 38 of 294
NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of San Marino as follows:

SECTION 1. The Planning Commission declares that the recitals set forth above are true and correct, and incorporated into this resolution as findings of the Planning Commission.

SECTION 2. FINDINGS.

A. That the above recitations are true and correct.

B. That the City seeks to implement AB 916 by amending the SMMC to provide for ministerial approval to reconfigure space within existing dwelling units in the single family (R-1) zone when such reconfiguration results in the creation of no more than two additional bedrooms.

C. That the Planning Commission determines that the proposed Ordinance is compatible with, consistent with, and integrated with the City’s General Plan. • General Plan Land Use Goal No. 1 is to “maintain the residential character of San Marino.” Moreover, Land Use Objective No. L.5 is to “preserve the character of existing neighborhoods.” L.5 includes the policy to “place limits on mass, scale, and site placement for new construction and additions.” The 6th cycle Housing Element Goal No. 2 is to “maintain the existing housing stock.” The proposed Ordinance will implement AB 916 by providing ministerial approval of applications that seek to reconfigure existing space within an existing dwelling unit to create up to two additional bedrooms. Streamlining the approval process of proposals to reconfigure space to create bedrooms within existing single-family dwellings encourages home remodels and is a negligible intensification of the existing single-family use. As such, the proposed Ordinance maintains the residential character of the City and maintains the existing housing stock. Moreover, by encouraging interior remodels, the proposed Ordinance also reduces the burden on limits related to mass, scale, and site placement for new construction and additions.

D. That the Planning Commission finds and recommends that the City Council declare that the proposed Ordinance is exempt from the California Environmental Quality Act (CEQA) as a Class 1 (Existing Facilities) and Class 3 (New Construction or Conversion of Small Structures) Categorical Exemption pursuant to sections 15301 and 15303, respectively, of the CEQA Guidelines. “Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.” “Class 3 consists of construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modifications are made in the exterior of the structure.” The proposed Ordinance PAGE 39 of 294
allows for minor construction of interior walls, and related mechanical, electrical, and plumbing, completely within existing single-family residences, which are small private structures, in the Single Family (R-1) zone. Moreover, the proposed Ordinance allows for a small negligible expansion of the existing use and does not provide for any change in the character of the existing residential use.

E. That the Planning Commission recommends adoption of the proposed Ordinance by the City Council.

SECTION 3. SEVERABILITY. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Resolution is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The Planning Commission declares that it would have adopted this Resolution and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional.

PASSED, APPROVED AND ADOPTED, at a meeting of the Planning Commission of the City of San Marino, California, on this 23rd day of August, 2023.

KEVIN CHENG,
Chair, San Marino Planning Commission
ATTEST:

ISIDRO FIGUEROA
Secretary, San Marino Planning Commission
PAGE 40 of 294
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Paul Chung, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: October 11, 2023
SUBJECT: FINANCIAL REPORT FOR FOURTH QUARTER (APRIL 2023 THROUGH JUNE 2023)

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The following presents the financial activity of the City for the quarter ending June 30, 2023 as well as the fiscal year-to-date financial information. These figures are unaudited and have been compiled by the Finance Department. Financial information as noted at June 30, 2022 has been included for comparative purposes.

DISCUSSION
The Fourth Quarter (April 2023 through June 2023) was the thirteenth reporting period that the City felt the fiscal impact due to the COVID-19 pandemic as it starts to rebound back to pre-pandemic levels. During the Fourth Quarter of 2023, General Fund revenues increased by $1.1M or 10.4% versus the Fourth Quarter of 2022. Tax revenues overall remained strong and intact and Charges for Services continue to rebound. Another reason for the increase for the fourth quarter compared to last year is due to the fluctuations in market value of the City’s investments and an increase of investment returns.

Total General Fund expenses for the quarter decreased by $30k or -0.9% Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 41 of 294
compared to last year.

To summarize, the Fourth Quarter revenues and expenditures came in as expected as the local economy continues to recover from the economic impacts of COVID-19. The City’s overall financial status is stable and continues to remain robust. Additional fourth quarter details are provided in the tables below.

Fourth Quarter 2023 versus Fourth Quarter 2022 Financial Information
Below is the revenues and expenditures for the General Fund (Fund 101), the Public Safety Fund (Fund 103), and all of the Special Revenue Funds.

PAGE 42 of 294

QUARTERLY FINANCIAL REPORT

GOVERNMENTAL FUNDS (UNRESTRICTED)
General Fund (101) Fourth Quarter Fourth Quarter
Revenues 2023 2022 $$$ %
Taxes 9,579,026 9,270,138 308,888 3.3%
Licenses & Permits 324,381 178,390 145,990 81.8% Note 1 Charges for Service 543,901 530,474 13,427 2.5%
Intergovernmental 972,482 922,476 50,006 5.4%
Fines & Forfeitures 200 4,799 (4,599) -95.8%
Money & Property 80,288 (516,444) 596,733 115.5% Note 2 Miscellaneous 1,860 26,290 (24,430) -92.9% Note 3
General Fund Total Revenues 11,502,137 10,416,123 1,086,015 10.4% Fourth Quarter Fourth Quarter
Expenses 2023 2022 $$$ %
City Council 400 3,767 (3,367) -89.4%
City Attorney 216,048 114,336 101,712 89.0%
Non-Departmental 294,471 166,394 128,077 77.0%
City Manager's Office 153,597 256,144 (102,546) -40.0%
Human Resources 113,390 144,855 (31,465) -21.7%
Finance Department 204,301 209,064 (4,762) -2.3%
Community Development 507,501 415,219 92,283 22.2%
Emergency Services 14,349 40,512 (26,163) -64.6%
Parks and Public Works 1,048,571 1,292,301 (243,731) -18.9% Recreation Department 510,898 435,716 75,182 17.3%
Library Department 345,599 360,364 (14,765) -4.1%
El Molino Viejo - - 0 0.0%
General Fund Total Expenses 3,409,127 3,438,674 (29,547) -0.9% Note 4 Net Income-General Fund 8,093,011 6,977,449 1,115,562 16.0% Public Safety Fund (103) Fourth Quarter Fourth Quarter
Revenues 2023 2022 $$$ %
Taxes 1,352,305 1,368,286 (15,981) -1.2%
Charges for Service 229,821 235,401 (5,580) -2.4%
Intergovernmental 14,169 18,414 (4,245) -23.1%
Fines & Fees 28,688 18,852 9,836 52.2%
Miscellaneous 2,298 1,265 1,033 81.7%
1,627,282 1,642,219 (14,937) -0.9%
Fourth Quarter Fourth Quarter
Expenses 2023 2022 $$$ %
Police Department 2,001,532 2,007,620 (6,088) -0.3%
Fire Department 1,781,563 1,683,989 97,575 5.8%
3,783,096 3,691,609 91,487 2.5% Note 5
Net Income-Public Safety Fund (2,155,814) (2,049,390) (106,424) -5.2%

SPECIAL REVENUE FUNDS (RESTRICTED)
Fourth Quarter Fourth Quarter
2023 2022 $$$ %
Revenues 618,821 537,376 81,445 15.2% Note 6
Expenses 1,476,407 189,851 1,286,556 677.7% Note 7
Net Income-Special Revenue Funds (857,586) 347,525 (1,205,111) -346.8% Total Revenues-All Funds 14,452,108 12,983,109 1,468,999 11.3% Total Expenses-All Funds 12,446,079 8,275,934 4,170,145 50.4% Net Income-All Funds 2,006,029 4,707,175 (2,701,147) -57.4% CY vs PY
CY vs PY
CY vs PY
CY vs PY
CY vs PY
PAGE 43 of 294
Items of Note:

1. Increase in Licenses & Permits is due to Building Permits increasing by $158k compared to last year. This increase in building permits is consistent with trends seen throughout California and the West during the 2nd Quarter of 2023 after declining in 2022.

2. Increase in Money & Property is due to fluctuations of the market value of the City’s investments and interest rates increasing. With interest rates continuing to increase, interest income has rebounded in Fiscal Year 2022-23 while market values of investments continue to increase as they come closer to maturity.

3. Decrease in Miscellaneous Revenues is due to the City receiving a reimbursement of $17k in the prior year due to employer tax credits related to COVID leave used by City employees that was reimbursable.

4. Overall decrease in Non-sworn Department expenses of $30k compared to the prior year. See year-to date figures below as expenses are tracking below budget.

5. Increase in Sworn Department expenses of $91k (or 2.5%) is due to CPI increases related to materials and supplies as well as cost of living adjustments related to salaries. See year-to date figures below as expenses are tracking at budgeted amounts.

6. Increase in revenues related to Special Revenue Funds is due to the City receiving $95k more in transit related revenues from Metro and the State of California compared to prior year which are based off sales tax collected.

7. Increase in expenses related to Special Revenue Funds is due to the Street Rehabilitation Project and using various transit related funds to pay for the some of the project as opposed to relying mostly on the City’s Capital Improvement Project Fund.

June 2023 YTD versus June 2022 YTD Financial Information Below is a snapshot of the year-to-date revenues and expenditures for the General Fund (Fund 101), the Public Safety Fund (Fund 103), and all of the Special Revenue Funds.

PAGE 44 of 294

QUARTERLY FINANCIAL REPORT

GOVERNMENTAL FUNDS (UNRESTRICTED)
General Fund (101)
Revenues YTD PY YTD $$$ %
Taxes 22,824,855 21,698,100 1,126,756 5.2% Note 1
Licenses & Permits 948,014 804,531 143,483 17.8% Note 2 Charges for Service 1,602,050 1,494,000 108,049 7.2% Note 3 Intergovernmental 1,968,386 1,884,735 83,651 4.4%
Fines & Forfeitures (5,935) (17,992) 12,057 67.0%
Money & Property 439,950 (233,061) 673,011 288.8% Note 4 Miscellaneous 29,439 100,162 (70,723) -70.6% Note 5
General Fund Total Revenues 27,806,759 25,730,476 2,076,283 8.1% Expenses YTD PY YTD $$$ %
City Council 28,029 24,252 3,778 15.6%
City Attorney 455,095 432,690 22,405 5.2%
Non-Departmental 1,295,926 1,304,541 (8,615) -0.7%
City Manager's Office 801,064 730,930 70,134 9.6%
Human Resources 499,615 386,777 112,838 29.2%
Finance Department 840,666 752,979 87,687 11.6%
Community Development 1,610,372 1,529,236 81,136 5.3%
Emergency Services 35,909 98,033 (62,123) -63.4%
Parks and Public Works 3,503,815 3,312,901 190,913 5.8% Recreation Department 1,755,031 1,281,539 473,492 36.9% Library Department 1,338,150 1,386,078 (47,928) -3.5%
El Molino Viejo 60,000 56,000 4,000 0.0%
General Fund Total Expenses 12,223,672 11,295,954 927,718 8.2% Note 6 Net Income-General Fund 15,583,087 14,434,521 1,148,566 8.0% Public Safety Fund (103)
Revenues YTD PY YTD $$$ %
Taxes 3,645,285 3,621,718 23,568 0.7%
Charges for Service 730,577 621,683 108,894 17.5% Note 7 Intergovernmental 61,533 27,911 33,623 120.5%
Fines & Fees 76,894 59,989 16,905 28.2%
Miscellaneous 118,675 361,539 (242,864) -67.2% Note 8
4,632,966 4,692,840 (59,874) -1.3%
Expenses YTD PY YTD $$$ %
Police Department 7,998,032 7,229,408 768,624 10.6%
Fire Department 6,783,919 6,299,469 484,450 7.7%
14,781,952 13,528,877 1,253,074 9.3% Note 9
Net Income-Public Safety Fund (10,148,986) (8,836,037) (1,312,949) -14.9%

SPECIAL REVENUE FUNDS (RESTRICTED)
YTD PY YTD $$$ %
Revenues 3,014,357 1,725,950 1,288,407 74.6% Note 10
Expenses 2,408,674 2,199,004 209,670 9.5% Note 11
Net Income-Special Revenue Funds 605,683 (473,054) 1,078,737 228.0% Total Revenues-All Funds 36,730,230 33,143,857 3,586,373 10.8% Total Expenses-All Funds 39,064,865 31,229,407 7,835,458 25.1% Net Income-All Funds (2,334,635) 1,914,451 (4,249,085) -221.9% CY vs PY
CY vs PY
CY vs PY
CY vs PY
CY vs PY
PAGE 45 of 294
Items of Note:

1. Increase in Taxes is due to property taxes increasing by $774k (4%) compared to last year. Sales taxes ($65k or 12%) and Utility Users Taxes ($302k or 16%) have also increased compared to prior year.

2. Increase in Licenses & Permits is due to Building Permits increasing by $175k compared to last year. This increase in building permits is consistent with trends seen throughout California and the West during 2023 after declining in 2022.

3. Increase in Charges for Service is due to Recreation Division charges increasing by $101k due to various programs being more successful this year compared to last year.

4. Increase in Money & Property is due to fluctuations of the market value of the City’s investments and interest rates increasing. With interest rates continuing to increase, interest income rebounded in Fiscal Year 2022-23 while market values of investments increased as they got closer to maturity. The City has also seen an increase of $37k of revenues related to entrance fees and park rentals at Lacy Park.

5. Decrease in Miscellaneous Revenues is due to the City selling various City property for $28k in the prior year at auction. The City also received a reimbursement of $17k in the prior year due to employer tax credits related to COVID leave used by City employees that was reimbursable. The City also received a $71k reimbursement in the prior year related to an insurance policy refund. These are non-recurring reimbursements that the City did not expect in Fiscal Year 2022-23. The City was only able to sell $16k of City property in the current year.

6. Increase in Non-sworn Department expenses of $928k (or 8.2%) is due to the following reason: First, the City approved a new Memorandum of Understanding (MOU) with the City’s various employee associations which took effect July 1, 2022. As part of the MOU, salaries increased 7% compared to the prior year.

7. Increase in Charges for Services related to the Public Safety Fund is due to reimbursements for Paramedic Services increasing by $65k compared to prior year. The Police and Fire Departments have also seen an increase of $44k of Services such as Housewatch fees, Live Scan fees and Fire Safety Personnel fees requested by citizens.

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8. Decrease in Miscellaneous revenues related to the Public Safety Fund is due to timing of reimbursements related to Strike Team incidents. In the prior year, the City received $360k during the year as opposed to only $88k in the current year. The City had reimbursements from the Beckwourth Complex, Dixie, and Caldor fires last year. In the current year, the City received reimbursements related to the Mosquito and Fairview fires.

9. Increase in Sworn Department expenses of $1.25M (or 9.3%). Of the 9.3% increase, 7% is due to the salary increase approved with the various City employee unions. The remaining 2.3% increase is due to CPI increases related to materials and supplies. Total Sworn Department expenses is 101% of the adopted budgeted expenditures in Fiscal Year 2022-23. The 1% overage was related to outside services that were reimbursable such as Strike Team related expenses

10. Increase in revenues related to Special Revenue Funds is due to revenues from the County related to the Measure W Safe Clean Water Program. The City received $738k for future CIP water projects. The City also received $67k in reimbursements related to the OTS Grant for the Police Department. The City has also seen an increase of $429k related to Metro related funds.

11. Increase in expenses related to Special Revenue Funds is due to the City using an additional $100k of third-party funding to pay for the Street Rehabilitation Project. The City was also able to use $107k of Air Quality Funds to purchase 2 new vehicles.

All Funds Revenue Summary at June 30, 2023
In the next summary, budgeted revenues are shown against actual revenue at June 30, 2023 and in comparison to the prior year at this same time period.

PAGE 47 of 294
Adopted Year-to-Date Increase/(Decrease) Prior Year
Budget Actual % v. Prior Year Actual
General Funds Group
General Fund 26,972,766 27,806,759 103% 2,076,283 25,730,476 Public Safety Fund 4,420,918 4,632,966 105% (59,874) 4,692,840 Fourth ofJuly 61,715 70,274 114% 29,766 40,507
San Marino Center 0 0 0% 0 0
American Rescue Plan 2,617,359 446,415 17% 70,162 376,253 Donations to City 102,009 125,997 124% 15,141 110,857
Total General Fund 34,174,767 33,082,411 97% 2,131,478 30,950,933 Special Revenue Funds
Gas Taxes 684,876 599,377 88% 41,428 557,949
CDBG 3,056 1,793 59% (13,627) 15,420
County Park Prop A 0 (9) 0% (9) 0
Prop A Transit 321,207 422,905 132% 146,878 276,027
Drought 700 2,068 295% 2,227 (158)
Air Quality (AQMD) 19,900 22,480 113% 6,159 16,321
STPL 1,000 11,967 1197% 13,347 (1,380)
TDA 12,210 19,725 162% 10,701 9,024
Prop C Transit 267,285 354,236 133% 126,799 227,437
PEG Fees 30,700 51,513 168% 23,346 28,168
Asset Forfeiture 100 3,394 3394% 3,654 (260)
Granada Ave. 0 0 0% 0 0
Used Oil Grant 100 1,018 1018% 1,139 (121)
OTS Gant 66,563 66,563 100% 66,563 0
Recycling 91,500 12,891 14% 13,878 (988)
COPS 192,800 201,798 105% 40,402 161,397
Homeland Security Grant 0 0 0% (51,738) 51,738
County Measure R 198,714 217,865 110% 49,700 168,165
Measure W 707,922 737,623 104% 737,623 0
County Measure M 223,942 287,150 128% 92,384 194,767
Total Special Revenue Funds 2,822,575 3,014,357 107% 1,310,852 1,703,505 Capital Project Fund
Capital Projects 125,000 67,241 54% 127,044 (59,803)
Internal Service Fund
Capital Equipment 540,647 547,753 101% 22,596 525,157
Total Internal Service Funds 540,647 547,753 101% 22,596 525,157 Fiduciary Fund
Agency Fund 0 18,468 0% 17,207 1,261
Total All Revenue 37,662,989 36,730,230 98% 3,609,177 33,121,053 All Revenue by Fund
For Quarter Ended June 30, 2023 -- 100% of Fiscal Year Complete PAGE 48 of 294
All Funds Expenditure Summary at June 30, 2023
In the next summary, budgeted expenditures are shown against actual expenditures at June 30, 2023 and in comparison to the prior year at this same time period.

PAGE 49 of 294
Adopted Year-to-Date Increase/(Decrease) Prior Year
Budget Actual % v. Prior Year Actual
General Funds Group
General Fund 14,879,931 12,223,672 82% 927,718 11,295,954 Public Safety Fund 14,601,900 14,781,952 101% 1,253,074 13,528,877 Fourth ofJuly 94,150 88,562 94% (17,009) 105,571
San Marino Center 0 0 100% 0 0
Donations to City 144,234 89,496 62% 48,148 41,348
American Rescue Plan 709,400 301,758 43% 301,758 0
Workers' Compensation 619,315 899,091 145% 359,422 539,669 General Liability 733,572 694,506 95% (52,338) 746,844
Total General Fund 31,782,502 29,079,036 91% 2,820,772 26,258,264 Special Revenue Funds
Gas Taxes 1,065,467 650,000 61% (725,000) 1,375,000
CDBG 3,056 1,709 56% (13,686) 15,395
County Park Prop A 0 0 100% 0 0
Prop A Transit 191,320 153,482 80% 21,616 131,866
Air Quality 106,812 106,790 100% 106,790 0
Drought 0 0 0% 0 0
STPL 0 270,626 0% 270,626 0
TDA 19,000 0 0% (9,000) 9,000
Prop C Transit 252,500 815,796 323% 515,796 300,000
OTS Grant 69,120 66,500 96% 43,993 22,507
Used Oil Grant 0 0 0% 0 0
COPS 228,373 168,770 74% 25,273 143,497
Homeland Security Grant 0 0 #DIV/0! (51,738) 51,738
County Measure R 510,000 175,000 34% 25,000 150,000
County Measure M 0 0 100% 0 0
Total Special Revenue 2,445,648 2,408,674 98% 209,670 2,199,004 Capital Projects Funds
Capital Projects 20,034,383 6,690,189 33% 4,935,735 1,754,454 Debt Service Funds
Debt Service 552,034 552,034 100% 20,322 531,712
Internal Service Funds
Capital Equipment 775,068 334,932 43% (151,042) 485,973 Total Expenditures 55,589,635 39,064,865 70% 7,835,458 31,229,407 All Expenditures by Fund
For Quarter Ended June 30, 2023 -- 100% of Fiscal Year Complete PAGE 50 of 294

FISCAL IMPACT & PROCUREMENT REVIEW
There is no fiscal impact related to this report and requires no procurement review.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the financial report reflecting the City’s revenues and expenditures as of June 30, 2023.”

ATTACHMENTS

1. Revenue Summary Report at June 30, 2023

2. Expenditure Summary Report at June 30, 2023
PAGE 51 of 294
PAGE 52 of 294

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PAGE 53 of 294
FY 21-22
Budget @ 6.30.23 % @ 6.30.22 $ %

GOVERNMENTAL FUNDS (UNRESTRICTED)
General Fund (101)
City Council 29,865 28,029 94% 24,252 3,778 16%
City Attorney 450,000 455,095 101% 432,690 22,405 5%
Non-Departmental 1,435,333 1,295,926 90% 1,304,541 (8,615) -1% City Manager's Office 1,051,024 801,064 76% 730,930 70,134 10% Human Resources 618,058 499,615 81% 386,777 112,838 29% Finance Department 856,894 840,666 98% 752,979 87,687 12% Administration 4,441,174 3,920,394 88% 3,632,167 288,227 8% Community Development Department 2,995,307 1,610,372 54% 1,529,236 81,136 5% Emergency Services 73,627 35,909 49% 98,033 (62,123) -63% Public Works, Streets, Parks Department
Administration 445,654 383,736 86% 397,275 (13,539) -3% Fleet 284,423 279,746 98% 261,919 17,827 7%
Sewers 342,200 290,641 85% 332,808 (42,167) -13%
Streets 888,930 865,679 97% 733,167 132,513 18%
Parks 572,946 495,073 86% 489,630 5,442 1%
Public Grounds 1,088,135 994,337 91% 925,405 68,932 7%
Buildings 184,445 194,602 106% 172,698 21,905 13%
Subtotal Parks & PW 3,806,733 3,503,815 92% 3,312,901 190,913 6% Recreation Department
CSD - Admin 485,146 465,626 96% 0 465,626 0%
Rec- Administration 457,967 472,624 103% 326,143 146,481 45% Aquatics 145,806 91,617 63% 34,879 56,738 163%
Youth 332,832 281,619 85% 304,712 (23,094) -8%
Adult 56,035 43,767 78% 122,366 (78,599) -64%
Community Events & Enrichment 159,932 139,921 87% 173,997 (34,077) -20% Contract Classes 131,409 141,800 108% 197,245 (55,445) -28% Facilities & Rentals 133,923 118,058 88% 122,197 (4,139) -3% San Marino Center/Thurnher House 0 0 0% 0 0 0%
Subtotal Recreation 1,903,050 1,755,031 92% 1,281,539 473,492 37% Library Department
Administration 514,357 514,867 100% 612,501 (97,634) -16% Adult Services 284,122 238,785 84% 208,596 30,189 14%
Children's Services 291,407 217,502 75% 181,226 36,275 20% Processing 51,844 15,018 29% 40,566 (25,548) -63%
Circulation 458,310 351,979 77% 343,189 8,790 3%
Subtotal Library 1,600,040 1,338,150 84% 1,386,078 (47,928) -3% El Molino Viejo 60,000 60,000 100% 56,000 4,000 7%
Total General Fund 14,879,931 12,223,672 82% 11,295,954 927,718 8% Public Safety Fund (103)
Police Department 8,205,383 7,998,032 97% 7,229,408 768,624 11% Fire Department 6,396,517 6,783,919 106% 6,299,469 484,450 8% Public Safety Fund 14,601,900 14,781,952 101% 13,528,877 1,253,074 9% Fourth of July Event Fund (104)
4th of July 94,150 88,562 94% 105,571 (17,009) -16%
4th of July Event Fund 94,150 88,562 94% 105,571 (17,009) -16% San Marino Center Fund (105)
San Marino Center 0 0 100% 0 0 0%
SM Center Fund 0 0 100% 0 0 0%
Fiscal Year 2022-23
Expenditure Summary Report
For Quarter Ended June 30, 2023 -- 100% of Fiscal Year Complete Fiscal Year 2022-23 Current Year v. Prior Year
PAGE 54 of 294
FY 21-22
Budget @ 6.30.23 % @ 6.30.22 $ %
Fiscal Year 2022-23
Expenditure Summary Report
For Quarter Ended June 30, 2023 -- 100% of Fiscal Year Complete Fiscal Year 2022-23 Current Year v. Prior Year
Donations to City Fund (281)
Police 50,375 35,703 71% 2,750 32,953 1198%
Fire 8,100 8,100 100% 19,432 (11,332) -58%
Lacy Park 20,245 14,777 73% 11,366 3,410 30%
Recreation 2,500 1,949 78% 2,000 (51) -3%
Preschool 0 0 0% 0 0 0%
Thurnher House 0 0 0% 0 0 0%
Library Administration 24,500 0 0% 381 (381) -100%
Library Adult Services 12,500 8,992 72% 16 8,975 54493% Library Children's Services 26,014 19,976 77% 5,403 14,573 270% Donations to City Fund 144,234 89,496 62% 41,348 48,148 116% American Rescue Plan Fund (245)
HVAC System & ARPA Bonus Pay 709,400 301,758 43% 0 301,758 0% American Rescue Plan Fund 709,400 301,758 43% 0 301,758 0% Workers' Compensation Fund (595)
Administration 0 0 0% 0 0 0%
Human Resources 264,715 249,909 94% 229,550 20,360 9%
Community Development 5,400 1,144 21% 0 1,144 0%
Police 118,800 328,430 276% 114,072 214,358 188%
Fire 198,000 294,691 149% 188,354 106,337 56%
PW Administration 21,600 23,183 107% 7,401 15,781 213%
Recreation Administration 5,400 1,734 32% 293 1,440 492% Library Administration 5,400 0 0% 0 0 0%
Workers' Comp Fund 619,315 899,091 145% 539,669 359,422 67% General Liability Fund (596)
CJPIA Insurance Premiums 733,572 694,506 95% 746,844 (52,338) -7% General Liability Fund 733,572 694,506 95% 746,844 (52,338) -7% GENERAL FUND GROUP TOTAL 31,782,502 29,079,036 91% 26,258,264 2,820,772 11%

SPECIAL REVENUE FUNDS (RESTRICTED)
Gas Tax Fund (202)
Street Rehabilitation 1,065,467 650,000 61% 1,375,000 (725,000) -53% Gas Tax Fund 1,065,467 650,000 61% 1,375,000 (725,000) -53% Community Development Block Grant Fund (204)
Sidewalk Repair 0 0 0% - 0 0%
Senior Outreach 3,056 1,709 56% 15,395 (13,686) -89%
CDBG Fund 3,056 1,709 56% 15,395 (13,686) -89%
County Park Prop A Bond Fund (206)
Thurnher House 0 0 0% 0 0 #DIV/0!
Park Prop A Bonds 0 0 0% 0 0 #DIV/0!
Prop A Transportation Fund (207)
Administration/Finance 124,420 120,379 97% 115,937 4,442 4% Streets 25,000 0 0% 0 0 0%
Youth 31,500 23,857 76% 11,953 11,903 100%
Adult 10,400 9,247 89% 3,976 5,271 133%
Prop A Transportation Fund 191,320 153,482 80% 131,866 21,616 16% Drought Fund (209)
Contract Services 0 0 0% 0 0 0%
Drought Fund 0 0 0% 0 0 0%
PAGE 55 of 294
FY 21-22
Budget @ 6.30.23 % @ 6.30.22 $ %
Fiscal Year 2022-23
Expenditure Summary Report
For Quarter Ended June 30, 2023 -- 100% of Fiscal Year Complete Fiscal Year 2022-23 Current Year v. Prior Year
Air Quality Fund (212)
Vehicle Replace-Comm Development & PD 106,812 106,790 100% 0 106,790 0% Air Quality Fund 106,812 106,790 100% 0 106,790 0%
STPL Fund (213)
Street Rehabilitation 0 270,626 0% 0 0%
0 270,626 0% 0 0 0%
Transportation Development Act (TDA) Fund (214)
City Wide Sidewalk 19,000 0 0% 9,000 (9,000) -100%
TDA Fund 19,000 0 0% 9,000 (9,000) -100%
Prop C Transit Fund (215)
Streets 252,500 815,796 323% 300,000 515,796 172%
Prop C Fund 252,500 815,796 323% 300,000 515,796 172%
Used Oil Grant (221)
Planning & Building 0 0 0% 0 0 0%
Used Oil Fund 0 0 0% 0 0 0%
OTS Grant (223)
Police Contract Services 69,120 66,500 96% 22,507 43,993 195% OTS Grant Fund 69,120 66,500 96% 22,507 43,993 195%
COPS Fund (233)
Police Contract Services 228,373 168,770 74% 143,497 25,273 18% COPS Fund 228,373 168,770 74% 143,497 25,273 18%
Homeland Security Grant Fund (240)
Capitalized Equipment 0 0 0% 51,738 (51,738) -100%
Measure R Fund 0 0 0% 51,738 (51,738) -100%
Measure R Fund (243)
Street Rehabilitation 510,000 175,000 34% 150,000 25,000 17% Measure R Fund 510,000 175,000 34% 150,000 25,000 17%
Measure M Fund (247)
Street Rehabilitation 0 0 0% 0 0 0%
Measure M Fund 0 0 0% 0 0 0%
SPECIAL REVENUE RESTRICTED FUNDS TOTALS 2,445,648 2,408,674 98% 2,199,004 (60,956) -3%

CAPITAL PROJECTS FUNDS
Capital Projects Fund (394)
Construction - Police Department Lobby 0 0 0% 0 0 0%
911 Dispatch Renovation 27,209 0 0% 4,698 (4,698) -100% PD Utilization Study 125,000 110,693 89% 0 110,693 0%
PD Electrical Project 0 0 0% 0 0 0%
PD Cameras 73,023 68,197 93% 2,000 66,197 3310%
PD Evidence Awning 9,500 8,458 89% 0 0 0%
Fire Apparatus Doors 0 0 0% 0 0 0%
FS Bathroom Remodel 21,700 3,450 16% 3,300 150 5%
Fire Station HVAC Upgrades 0 0 0% 10,660 (10,660) -100% Fire Station H&S Upgrades 0 0 0% 5,963 (5,963) -100%
EOC Improvements 18,300 6,906 38% 0 6,906 0%
Civic Center Environmental Assessment 7,200 7,200 100% 0 7,200 0% PAGE 56 of 294
FY 21-22
Budget @ 6.30.23 % @ 6.30.22 $ %
Fiscal Year 2022-23
Expenditure Summary Report
For Quarter Ended June 30, 2023 -- 100% of Fiscal Year Complete Fiscal Year 2022-23 Current Year v. Prior Year
San Marino Center Renovations 7,623,613 5,100,106 67% 500,290 4,599,815 919% Emergency Generator System 50,035 18,147 36% 4,965 13,182 266% Condition Assessment-All Buildings 0 0 0% 0 0 0%
City Hall Campus 0 0 0% 0 0 0%
PW Facility Renovations 50,000 0 0% 0 0 0%
Holiday House Restoration 10,000 0 0% 0 0 0%
Stoneman School Fire Safety Project 0 0 0% 0 0 0%
Sewer Projects
Condition Assessment-Stormwater System 0 0 0% 0 0 0%
Drainage Wash Improvement Program 50,000 0 0% 5,000 (5,000) -100% Sewer/Storm Drain Replacement 663,185 0 0% 10,950 (10,950) -100% Sewer Master Plan 53,583 0 0% 0 0 0%
Catch Basin Replacement 30,000 3,910 13% 3,944 (34) -1% Culvert Replacement Program 1,826,810 0 0% 48,796 (48,796) -100% Lift Station Replacements 907,039 19,110 2% 43,309 (24,199) -56% Rio Hondo Load Reduction Strategy 114,105 21,257 19% 90,501 (69,244) -77% Trash Capture Filters 25,000 0 0% 0 0 0%
Street Projects
Street Rehab Program 5,928,211 1,200,976 20% 531,789 669,187 126% Pavement Condition Assessment 16,523 6,910 42% 1,500 5,410 361% Street Tree Management Plan 50,000 47,441 95% 9,435 38,006 403% Sidewalk Repair - Various Streets 563,310 0 0% 355,078 (355,078) -100% City Wide Traffic Study 63,884 17,418 27% 41,931 (24,513) -58% Traffic Control Device Program 169,805 0 0% 5,195 (5,195) -100% Huntington/Mission St. Beautification 1,000,000 0 0% 0 0 0% Neighborhood Traffic Calming 75,000 0 0% 4,996 (4,996) -100% Bridge Maintenance Program 20,000 0 0% 0 0 0%
Alley & Parking Lot Improvements 25,000 13,703 55% 0 0 0% Biennial Striping & Markings 64,027 0 0% 25,973 (25,973) -100% Streetlight Management Plan 90,821 0 0% 44,179 (44,179) -100% Lacy Park Projects
Restroom Upgrades 0 0 0% 0 0 0%
Lacy Park Master Plan 0 0 0% 0 0 0%
Lacy Park Compost Station 20,000 0 0% 0 0 0%
Lacy Park Admissions Booth 25,000 11,307 45% 0 0 0%
Lacy Park Playground Management Program 150,000 0 0% 0 0 0% Lacy Park Emergency Phones 0 0 0% 0 0 0%
Rose Arbor Renovation 0 0 0% 0 0 0%
Condition Assessment 50,000 0 0% 0 0 0%
Library Bottle Water Station 0 0 0% 0 0 0%
Barth Room Lighting 10,000 0 0% 0 0 0%
Library Window Tinting 0 0 0% 0 0 0%
Library Computer Room Renovations 2,500 0 0% 0 0 0%
El Molino Viejo Pedestrian Lights 25,000 25,000 100% 0 25,000 0% El Molino Old Mill Restoration 0 0 0% 0 0 0%
Capital Projects Fund 20,034,383 6,690,189 33% 1,754,454 4,902,267 279% CAPITAL PROJECTS FUNDS TOTAL 20,034,383 6,690,189 33% 1,754,454 4,902,267 279%

DEBT SERVICE FUNDS
Debt Service Fund (401)
Interest Expense 57,034 57,034 100% 81,712 (24,678) -30% Principal Repayment 495,000 495,000 100% 450,000 45,000 10% Debt Service Fund 552,034 552,034 100% 531,712 20,322 4% DEBT SERVICE FUNDS TOTAL 552,034 552,034 100% 531,712 20,322 4% PAGE 57 of 294
FY 21-22
Budget @ 6.30.23 % @ 6.30.22 $ %
Fiscal Year 2022-23
Expenditure Summary Report
For Quarter Ended June 30, 2023 -- 100% of Fiscal Year Complete Fiscal Year 2022-23 Current Year v. Prior Year

PROPRIETARY FUNDS (INTERNAL SERVICES)
Capitalized Equipment Fund (591)
Non-Departmental 0 84,439 0% 61,393 23,046 38%
Human Resources 0 0 0% 0 0 0%
Finance 104,244 0 0% 0 0 0%
Police 139,629 81,835 59% 68,625 13,210 19%
Fire 428,558 98,314 23% 274,499 (176,185) -64%
Emergency Services 0 0 0% 0 0 0%
Public Works Administration 18,980 58,351 307% 72,731 (14,380) -20% Fleet 5,000 0 0% 0 0 0%
Streets 0 0 0% 0 0 0%
Lacy Park 0 0 0% 0 0 0%
Public Grounds 0 0 0% 0 0 0%
Recreation Administration 0 818 0% 3,170 (2,352) -74%
Library Administration 78,657 11,175 14% 5,556 5,618 101% Capitalized Equipment Fund 775,068 334,932 43% 485,973 (151,042) -31% INTERNAL SERVICE FUNDS TOTAL 775,068 334,932 43% 485,973 (151,042) -31% ALL EXPENDITURE GROUPS & FUNDS TOTAL 55,589,635 39,064,865 70% 31,229,407 7,531,363 24% PAGE 58 of 294
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PAGE 60 of 294
FY 21-22
Budget @ 6.30.23 % @ 6.30.22 $ %

GOVERNMENTAL FUNDS (UNRESTRICTED)
General Fund (101)
Taxes
Property Taxes 19,015,000 18,718,893 98% 17,945,192 773,701 4% Sales Taxes 450,000 591,677 131% 526,987 64,690 12%
Franchise Taxes 526,000 712,639 135% 625,255 87,384 14% Property Transfer Taxes 220,000 181,842 83% 320,407 (138,565) -43% Utility Users Taxes 1,867,000 2,175,428 117% 1,873,499 301,929 16% Business License Taxes 423,000 444,375 105% 406,759 37,616 9% Subtotal Taxes 22,501,000 22,824,855 101% 21,698,100 1,126,756 5% Licenses & Permits
Street & Curb Permits 161,000 119,223 74% 149,585 (30,362) -20% Building Permits 543,000 746,075 137% 571,355 174,720 31% Tree Permits 45,000 48,400 108% 44,880 3,520 8%
Bicycle Licenses 0 - 100% 4 (4) -100%
Film Permits 34,000 34,316 101% 38,707 (4,391) -11%
Subtotal Licenses & Permits 783,000 948,014 121% 804,531 143,483 18% Charges for Service
Administration 300 533 178% 727 (194) -27%
Planning & Building Department 520,000 509,727 98% 460,365 49,361 11% Public Works, Streets, Parks Department 133,000 132,495 100% 132,640 (145) 0% Recreation Department 571,284 761,001 133% 659,675 101,326 15% Library Department 206,950 198,294 96% 240,592 (42,298) -18% Subtotal Charges for Service 1,431,534 1,602,050 112% 1,494,000 108,049 7% Intergovernmental
VLF 10,300 12,865 125% 15,188 (2,323) -15%
VLF Swap (Motor Vehicle In-Lieu) 1,924,000 1,944,964 101% 1,844,953 100,011 5% COVID-19 Reimbursements 0 - 100% 10,000 (10,000) -100%
Cenic Rebates 14,600 10,558 72% 14,594 (4,037) -28%
Subtotal Intergovernmental 1,948,900 1,968,386 101% 1,884,735 83,651 4% Fines & Forfeitures
Fines & Fees 500 200 40% 949 (749) -79%
Tree Fines 5,000 (7,585) -152% (25,340) 17,755 -70%
Business License NOVs & Admin Citation Fees 6,500 1,450 22% 6,399 (4,949) -77% Subtotal Fines & Forfeitures 12,000 (5,935) -49% (17,992) 12,057 -67% Money & Property
Rentals - PW 100 - 0% 2,160 (2,160) -100%
Rents & Concessions - Park 158,632 224,813 142% 188,125 36,689 20% Rents & Concessions - Recreation 0 - 100% 750 (750) -100% Library Rentals 2,500 3,784 151% 3,165 619 20%
Unrealized Gain (Loss) on Investments 0 (189,074) 100% (189,074) 0% Interest Income 100,000 400,426 400% (427,260) 827,687 -194% Subtotal Money & Property 261,232 439,950 168% (233,061) 673,011 -289% Miscellaneous
Miscellaneous 15,000 13,438 90% 15,584 (2,146) -14%
Damage to City Property 5,000 (5,323) -106% 13,085 (18,407) -141% Sale of Property 5,000 15,500 310% 28,138 (12,638) -45% City Reimbursements 10,100 5,618 56% 43,356 (37,737) -87% Old Mill Reimbursements 0 - 100% 0 0 0%
Miscellaneous - Library 0 205 100% 205 0%
Subtotal Miscellaneous 35,100 29,439 84% 100,162 (70,723) -71% 26,972,766 27,806,759 103% 25,730,476 2,076,283 8%
Public Safety Fund (103)
Taxes
Property Taxes 3,422,818 3,439,456 100% 3,421,901 17,555 1% Augmentation Fund 208,400 205,830 99% 199,817 6,013 3%
Subtotal Taxes 3,631,218 3,645,285 100% 3,621,718 23,568 1% Charges for Service
Shared Fire Command 0 25,599 100% 0 25,599 0%
Paramedic Services 520,000 639,368 123% 574,598 64,770 11% All Other Charges 46,000 65,611 143% 47,085 18,525 39%
Subtotal Charges for Service 566,000 730,577 129% 621,683 108,894 18% General Fund Total
Fiscal Year 2022-23
Revenue Summary Report
For Quarter Ended June 30, 2023 -- 100% of Fiscal Year Complete Fiscal Year 2022-23 Current Year v. Prior Year
PAGE 61 of 294
FY 21-22
Budget @ 6.30.23 % @ 6.30.22 $ %
Fiscal Year 2022-23
Revenue Summary Report
For Quarter Ended June 30, 2023 -- 100% of Fiscal Year Complete Fiscal Year 2022-23 Current Year v. Prior Year
Intergovernmental
POST and GEMT Reimbursements 33,000 61,533 186% 27,911 33,623 120% Subtotal Intergovernmental 33,000 61,533 186% 27,911 33,623 120% Fines & Fees
Parking Citations 15,000 15,984 107% 11,484 4,500 39%
Vehicle Code Fines 60,000 60,910 102% 48,505 12,405 26% Subtotal Fines & Fees 75,000 76,894 103% 59,989 16,905 28% Miscellaneous
Strike Team Reimbursements 115,000 88,463 77% 359,574 (271,111) -75% All Other Misc 700 30,212 4316% 1,965 28,247 1438%
Subtotal Miscellaneous 115,700 118,675 103% 361,539 (242,864) -67% 4,420,918 4,632,966 105% 4,692,840 (59,874) -1%
Fourth of July Fund (104) 61,715 70,274 114% 40,507 29,766 73% San Marino Center Fund (105) 0 - 100% 0 0 0%
American Rescue Fund (245) 2,617,359 446,415 17% 376,253 70,162 19% Donations Fund (281) 102,009 125,997 124% 110,857 15,141 14% GENERAL FUNDS GROUP TOTAL 34,174,767 33,082,411 97% 30,950,933 2,131,478 7%

SPECIAL REVENUE FUNDS (RESTRICTED)
Gas Tax Fund (202)
Interest Income 0 (650) 100% (16,141) 15,492 -96%
Section 2105 84,822 71,446 84% 72,665 (1,219) -2%
Section 2106 52,007 45,813 88% 46,280 (467) -1%
Section 2107 115,881 97,368 84% 86,829 10,539 12%
Section 2107.5 3,000 3,000 100% 3,000 0 0%
Section 2032 299,681 280,107 93% 261,694 18,413 7%
Traffic Congestion Relief - Prop 42 0 - 100% 0 0%
Section 2103 129,485 102,292 79% 103,622 (1,330) -1%
684,876 599,377 88% 557,949 41,428 7%
Community Development Block Grant Fund (204) 3,056 1,793 59% 15,420 (13,627) -88% County Park Prop A Fund (206) 0 (9) 0% 0 (9) 0%
Prop A Transit Fund (207) 321,207 422,905 132% 276,027 146,878 53% Drought Fund (209) 700 2,068 295% (158) 2,227 -1405%
Air Quality Management District Fund (212) 19,900 22,480 113% 16,321 6,159 38% STPL Fund (213) 1,000 11,967 1197% (1,380) 13,347 -967% Transportation Development Act (TDA) Fund (214) 12,210 19,725 162% 9,024 10,701 119% Total Public Safety Fund
Total Gas Tax Fund
PAGE 62 of 294
FY 21-22
Budget @ 6.30.23 % @ 6.30.22 $ %
Fiscal Year 2022-23
Revenue Summary Report
For Quarter Ended June 30, 2023 -- 100% of Fiscal Year Complete Fiscal Year 2022-23 Current Year v. Prior Year
Prop C Transit Fund (215) 267,285 354,236 133% 227,437 126,799 56% Public Education and Government (PEG) Fund (216) 30,700 51,513 168% 28,168 23,346 83% Asset Forfeiture (Police) (217) 100 3,394 3394% (260) 3,654 -1405% Granada Ave. Assessment Dist. #2 Fund (220) 0 - 100% 0 0 0% Used Oil Grant Fund (221) 100 1,018 1018% (121) 1,139 -942% OTS Grant Fund (223) 66,563 66,563 100% 22,445 44,118 197% California Recycling Grant Fund (226) 91,500 12,891 14% (988) 13,878 -1405% Citizens' Option for Public Safety (COPS) Fund (233) 192,800 201,798 105% 161,397 40,402 25% Homeland Security Grant (240) 0 0 100% 51,738 (51,738) -100% Measure R Transit Fund (243) 198,714 217,865 110% 168,165 49,700 30% Measure W Clean Water Fund (246) 707,922 737,623 104% - 737,623 100% Measure M Transit Fund (247) 223,942 287,150 128% 194,767 92,384 47% SPECIAL REVENUE RESTRICTED FUNDS TOTALS 2,822,575 3,014,357 107% 1,725,950 1,288,407 75%

PROPRIETARY FUNDS (INTERNAL SERVICES)
Capitalized Equipment Fund (591) 540,647 547,753 101% 525,157 22,596 4% INTERNAL SERVICE FUNDS TOTALS 540,647 547,753 101% 525,157 22,596 4%

CAPITAL PROJECTS FUND
Interest Income 0 (32,759) 100% (184,803) 152,044 -82%
Reimbursement 25,000 - 0% 25,000 (25,000) -100%
Huntington Library Donation 100,000 100,000 100% 100,000 0 0% 125,000 67,241 54% (59,803) 127,044 -212%

FIDUCIARY FUNDS
Agency Fund (609) 0 18,468 0% 1,621 16,847 1040%
FIDUCIARY FUNDS TOTALS 0 18,468 0% 1,621 16,847 1040%
ALL REVENUE GROUPS & FUNDS TOTAL 37,662,989 36,730,230 98% 33,143,857 3,586,373 11% PAGE 63 of 294
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Paul Chung, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: October 11, 2023
SUBJECT: APPROVAL OF FY 2022-23 BUDGET CARRYOVERS AND FY 2023-24 RE-BUDGETS AND FINAL FY 2022-23 BUDGET

ADJUSTMENTS

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
In accordance with the Citywide Financial Policies adopted by the Council in May 2018, all budget appropriations lapse at fiscal year-end (Resolution R-18- 08, Section 6.) This is the typical practice among governments. However, there are often outstanding purchase orders and unfinished capital projects at year-end. Outstanding purchase orders require City Council action for them to be carried over and re-appropriated in the new fiscal year. In addition, because capital improvement projects typically take more than one year to complete, unfinished capital projects are often anticipated and are rebudgeted when the new fiscal year budget is being put together. Amounts to be re-budgeted in the next year are estimated based on projections of how much will be spent in the current year. When that year is completed and final expenditure amounts are known, the previous estimates of amounts to be rebudgeted can be updated.

Occasionally, there are also some unfinished projects associated with the operating budget that are not able to be completed by the end of a fiscal year, Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 64 of 294
which do not have outstanding purchase orders or contracts associated with them. These too require re-authorization by the City Council to allow them to be carried over into the new year.

At this time, staff is requesting a few expenditure year-end cleanup amendments to the City’s final FY 2022-23 budget based on City staff determining outside funds could be used to offset previously budgeted CIP Fund expenditures and update final budgeted amounts based on final yearend figures. These will be discussed below.

DISCUSSION
FY 2022-23 Carryovers:

Attachment 1 lists the four outstanding purchase orders as of June 30, 2023, for which the goods and services had been ordered but had not yet been received. The four outstanding purchase orders are as follows:
o Axon Enterprises – Year 5 of the Five-Year Lease Taser Agreement o Bucknam Infrastructure Group – Purchase of MyRoads Pavement Management Software
o Ardurra Group, Inc. – Engineering/Constructability Review Services for Lift Station Improvement Program
o City of West Covina – SQL Server for Old Data/Configuration & Set Up Like in the prior year, procuring the items was difficult, which resulted in the delay of receiving the goods and services. The total amount that needs to be re-appropriated for these four items is $22,164.

In addition, City Staff is requesting re-appropriations for one critical project that began in FY 2022-23 but requires a budget carryover to complete in FY 2023-24. The total amount that needs to be re-appropriated for this item is $2,279. The critical project is as follows:
o Replacement of Small Engine Parts for the Public Works Department The total FY 2022-23 carryover request is $24,443.

FY 2023-24 Re-budgets for Capital Improvement Projects:

Attachment 2 is a listing of capital improvement projects included in the FY 2022-23 and FY 2023-24 budgets. For the FY 2022-23 projects, the schedule PAGE 65 of 294
lists each project’s final budget amount, actual expenditures incurred in FY 2022-23, and the final amounts that are required to be re-budgeted in FY 2023-24. The schedule also includes the FY 2023-24 Adopted Budget which lists the new Capital Improvement Projects (CIP), the adopted reappropriations, and the re-budgets carried over from FY 2022-23.

There are a total of 23 CIP Projects that require re-budgets. The following 23 re-budget projects require FY 2022-23 budget to be carried over to FY 2023- 24 due to timing of the project:
o Street Rehabilitation
o Annual Striping, Marking & Signing Program
o Streetlight Management Plan
o City Wide Traffic Circulation Study
o City Wide Sidewalk
o Biennial Pavement Condition Assessment
o Street Tree Management Plan
o Traffic Control Devices Program
o Alley and Parking Lot Improvement Program
o Condition Assessment – Park & Street Trees
o Lacy Park Compost Station
o Holiday House Restoration
o San Marino Community Center Renovation
o Emergency Generator System
o Fire Station Bathroom Remodel
o Police Department Utilization Study
o City Wide HVAC Upgrades
o EOC Improvements
o Sewer Master Plan Condition Assessment
o Lift Station Improvements
o Inlet Replacement Program
o Rio Hondo Load Reduction
o Trash Capture Filters
The majority of the projects started late in the fiscal year, resulting in the necessary re-budgets.

The total FY 2023-24 Re-budget request is $2,400,671.

PAGE 66 of 294
FY 2022-23 Year-End Budget Cleanup:

As noted above, staff is recommending three expenditure amendments to the City’s FY 2022-23 budget based on final figures as well as City staff determining outside funds that can be used to offset previously budgeted CIP Fund expenditures.

Budget Amendment 1 – Annual Street Rehab Project
Due to further research with Metro, we were able to determine that we could use STP-L (Fund 213) and Prop C (215) Funds as part of our annual Street Rehab Project. Due to this, the City was able to avoid using Gas Tax Funds (Fund 202) as well as CIP Funds (Fund 394) to pay for this $3.5M project and will be able to use these funds for future Street Rehab Project(s). The amendment below would trueup the costs.

Budget Amendment 2 – Worker’s Compensation
Due to various current employees who were out on approved workers' compensation leave during the year, workers' compensation expenses paid out during the year were historically higher than in years past. The amounts that are budgeted each year are based on averages over the prior 3 years.

The Budget Amendment is in the table below:

Account Num ber Description
Revised (F inal)
Budget
Actual
E xpenditures
Budget
Am endm ent
202-48-4600-9271 Street Rehabilitation (Gas Tax Fund) 1,065,467 650,000 (415,467) 213-48-4600-9271 Street Rehabilitation (STPL Fund) - 270,626 270,626 215-48-4600-9271 Street Rehabilitation (Prop C) 250,000 815,796 565,796 243-48-4600-9271 Street Rehabilitation (Measure R) 175,000 175,000 - 394-48-4600-9271 Street Rehabilitation (CIP Fund) 2,009,533 1,200,976 (808,557) Total: 3,500,000 3,112,398 $ (387,602)
Account Num ber Description
Revised (F inal)
Budget
Actual
E xpenditures
Budget
Am endm ent
Fund 595 (Various) Workers Compensation Fund 619,315 899,091 $ 279,776 PAGE 67 of 294
Budget Amendment 3 – Overtime for Public Safety Fund
Actual expenditures exceeding budgeted amounts are due to overtime worked by staff in the Police and Fire Departments to cover for employees who were out on workers' compensation leave. The Budget Amendment is in the table below:

The total FY 2023-24 year-end cleanup budget amendment request is $72,226.

FISCAL IMPACT & PROCUREMENT REVIEW
The FY 2022-23 carryover requests total $24,443 and the updates to the FY 2023-24 re-budgets total $2,400,671. The requests are the result of funds that were budgeted in FY 2022-23 but were not expended as originally planned. These expenditure savings caused ending fund balances at June 30, 2023, to be greater than expected, which in turn provides the resources to fund these carryover and re-budget requests. Furthermore, the aboveproposed budget year-end cleanup amendments increase budgeted expenditures by $72,226.

This report requires no procurement review.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council approve the requested FY 2022-23 carryovers, updates to the FY 2023-24 re-budgets, and the budget amendments to the funds and accounts as noted on the attachments. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the requested FY 2022-23 carryovers, updates to the FY Account Num ber Description
Revised (F inal)
Budget
Actual
E xpenditures
Budget
Am endm ent
Fund 103 (Various) Public Safety Fund 14,601,900 14,781,952 $ 180,052 PAGE 68 of 294
2023-24 re-budgets, and the budget amendments to the funds and accounts as noted on the attachments in the Staff Report.”

ATTACHMENTS

1. FY 2022-23 Carryovers

2. Capital Improvement Projects – Updates to FY 2023-24 Re-budgets

3. FY 2022-23 Year-End Budget Cleanup
PAGE 69 of 294
ATTACHMENT 1
City of San Marino
FY 2022-23 Carryovers
A. Re-Appropriations of Outstanding Purchase Orders at June 30, 2023 PO PO FY 22-23 Amount
Number Department Account No. Vendor Amount Expenditures Remaining Description 885 Police 591-30-4613-0555 Axon Enterprises $ 7,329 $ - $ 7,329 Year 5 of 5-Year Taser Lease 1074 Public Works 101-48-4150-0000 Bucknam Infrastructure Group $ 3,905 $ - $ 3,905 MyRoads Pavement Management Software 1060 Public Works 394-44-4600-8022 Ardurra Group Inc. $ 10,935 $ 8,005 $ 2,930 Engineering/Constructability Review Services for Lift Station Improvement Program 1040 Police 591-30-4613-0596 City of West Covina $ 8,000 $ - $ 8,000 SQL Server for Old Data/Configuraion & Set Up TOTAL: $ 30,169 $ 8,005 $ 22,164
B. Additional Re-Appropriation Requests
FY 22-23 FY 22-23 Amount
Department Account No. Vendor Budgeted Cost Expenditures Requested Description Public Works 591-42-4613-0450 TBD $ 5,000 $ 2,721 $ 2,279 Small Engine Replacement TOTAL: $ 2,279
GRAND TOTAL $ 24,443
PAGE 70 of 294
9/20/2023 12:19 PM
ATTACHMENT 2
Revised (Final)
Budget
Actual
Expenditures
Rebudget to
FY 2023-24 Adopted Budget
Adopted ReAppropriations Rebudgets
Right-Of-Way Projects
202-48-4600-9271 Street Rehabilitation 650,000 650,000 - 675,000 - - 213-48-4600-9271 Street Rehabilitation 270,626 270,626 - - - - 215-48-4600-9271 Street Rehabilitation 815,796 815,796 - 400,000 - - 226-48-4600-9271 Street Rehabilitation - - - 91,000 - - 243-48-4600-9271 Street Rehabilitation 175,000 175,000 - 220,000 - - 247-48-4600-9271 Street Rehabilitation - - - 1,000,000 - - 394-48-4600-9271 Street Rehabilitation 5,119,654 1,200,976 3,918,678 1,114,000 3,533,234 385,444 Subtotal Street Rehabilitation Program $ 7,031,076 $ 3,112,398 $ 3,918,678 $ 3,500,000 $ 3,533,234 $ 385,444 394-48-4600-9273 Annual Striping, Marking, Signing Program 64,027 - 64,027 45,000 30,000 34,027 394-48-4600-9274 Streetlight Management Plan 90,821 - 90,821 75,000 75,000 15,821 394-48-4600-0500 City Wide Traffic Circulation Study 63,884 17,418 46,466 - - 46,466 394-48-4600-9272 City Wide Sidewalk 563,310 - 563,310 420,250 - 563,310 214-48-4600-9272 City Wide Sidewalk (TDA Article 3) 19,000 - 19,000 19,000 - 19,000 394-48-4600-0505 Biennial Pavement Condition Assessment 16,523 6,910 9,613 - - 9,613 394-48-4600-0510 Street Tree Management Plan 50,000 47,441 2,559 70,000 - 2,559 394-48-4600-9243 Traffic Control Devices Program 169,805 - 169,805 - 141,510 28,295 394-48-4600-0520 Huntington Drive/Mission St Beautification 1,000,000 - 1,000,000 - 1,000,000 - 394-48-4600-0525 Neighborhood Traffic Calming Program 75,000 - 75,000 - 75,000 - 394-48-4600-0531 Bridge Maintenance Program 20,000 - 20,000 - 20,000 - 207-48-4600-0532 Alley and Parking Lot Improvement Program 25,000 - 25,000 87,500 - 25,000 394-48-4600-0532 Alley and Parking Lot Improvement Program 25,000 13,703 11,297 412,500 - 11,297 243-48-4600-0535 Measure R 710 North Projects 335,000 - 335,000 - 335,000 - 394-48-4600-0533 Citywide Traffic Improvements - - - 150,000 - - Total Right-of-Way Projects $ 9,548,446 $ 3,197,870 $ 6,350,576 $ 4,779,250 $ 5,209,744 $ 1,140,832 Capital Improvement Projects
Updates to FY 2023-24 Re-budgets
FY 2022-23 FY 2023-24
PAGE 71 of 294
9/20/2023 12:19 PM
ATTACHMENT 2
Revised (Final)
Budget
Actual
Expenditures
Rebudget to
FY 2023-24 Adopted Budget
Adopted ReAppropriations Rebudgets
Capital Improvement Projects
Updates to FY 2023-24 Re-budgets
FY 2022-23 FY 2023-24
Parks Projects
394-50-4600-7036 Condition Assessment - Park & Street Trees 50,000 - 50,000 - - 50,000 394-50-4600-7037 Lacy Park Compost Station 20,000 - 20,000 - - 20,000 394-50-4600-7038 Lacy Park Admissions Booth 25,000 11,307 13,693 - - - 394-50-4600-7039 Lacy Park Playground Management Program 150,000 - 150,000 - 143,900 - 281-50-4600-7039 Lacy Park Playground Management Program - - - - 6,100 - 281-50-4600-7041 Lacy Park Gates 6,245 7,905 (1,660) - - - 281-50-4600-7040 Holiday House Restoration 10,000 570 9,430 - 9,425 5 394-50-4600-7040 Holiday House Restoration 10,000 - 10,000 - 10,000 - 394-50-4600-7041 Citywide Irrigation Updates - - 50,000 - - Total Parks Projects $ 271,245 $ 19,782 $ 251,463 $ 50,000 $ 169,425 $ 70,005 Civic Facilities Projects
394-40-4150-0884 Condition Assessment - - - - - -
394-30-4600-0887 Police Department Cameras, Intercom & Gate 73,023 68,197 4,826 - - - 394-34-4600-0500 Stoneman Fire Safety System Improvements - - - - - - 281-90-4600-1004 Crowell Public Library - Computer Rm Renov 22,500 - 22,500 - 25,000 - 394-90-4600-1004 Crowell Public Library - Computer Rm Renov 2,500 - 2,500 - - - 394-90-4600-1005 Crowell Public Library - Barth Room Lighting 10,000 - 10,000 - 10,000 - 394-50-4600-7030 Lacy Park - Emergency Telephones - - - - - - 394-40-4600-1000 San Marino Community Center Renovation 7,623,613 5,100,106 2,523,507 - 1,500,000 1,023,507 394-40-4600-1001 Emergency Generator System 50,035 18,147 31,888 - 31,850 38 394-40-4600-1002 The Old Mill Lighting 25,000 25,000 - - - - 394-40-4600-1003 PW Facility Renovations 50,000 - 50,000 - 50,000 - 394-40-4600-1004 Stoneman Path Forward - - - 130,000 - - 394-40-4600-1005 Public Works Vehicle Awning Cover - - - 15,000 - - 394-40-4600-1006 City Hall Campus Roof Repair - - - 50,000 - - PAGE 72 of 294
9/20/2023 12:19 PM
ATTACHMENT 2
Revised (Final)
Budget
Actual
Expenditures
Rebudget to
FY 2023-24 Adopted Budget
Adopted ReAppropriations Rebudgets
Capital Improvement Projects
Updates to FY 2023-24 Re-budgets
FY 2022-23 FY 2023-24
394-40-4600-1007 Old Mill Facility Repairs - - - 75,000 - - 394-34-4600-1001 FS HVAC Upgrades - - - -
394-34-4600-1002 FS H&S Upgrades - - - -
394-34-4600-1003 FS Bathroom Remodel 21,700 3,450 18,250 - - 18,250 394-30-4600-1000 911 Dispatch Renovation 27,209 - 27,209 - - - 394-30-4600-1001 PD Utilization Study 125,000 110,693 14,307 - 55,000 (40,693) 394-30-4600-1002 PD Evidence Awning Cover 9,500 8,458 1,042 - - - 245-00-4600-1000 Citywide HVAC Upgrades 500,000 98,217 401,783 - 380,000 21,783 394-36-4600-1000 EOC Improvements 18,300 6,906 11,394 - - 11,394 Total Civic Facilities Projects $ 8,558,380 $ 5,439,174 $ 3,119,206 $ 270,000 $ 2,051,850 $ 1,034,279 Wastewater Collection System Projects
394-44-4600-8020 Sewer Main Rehabilitation Program 663,185 - 663,185 - 60,000 - 394-44-4600-8021 Sewer Master Plan - Condition Assessment 53,583 - 53,583 - - 53,583 394-44-4600-8022 Lift Station Improvements 907,039 19,110 887,929 340,060 807,040 80,889 394-44-4600-8023 Sewer System Management Plan Update - - - 15,000 - - Total Wastewater Collection System Projects $ 1,623,807 $ 19,110 $ 1,604,697 $ 355,060 $ 867,040 $ 134,472 Stormwater System Projects
394-46-4150-0001 Condition Assessment - Stormwater - - - - 394-46-4600-8023 Drainage Wash Improvement Program 50,000 50,000 - 50,000 - 394-46-4600-8024 Culvert Replacement Program 1,826,810 1,826,810 - 220,810 - 394-46-4600-8022 Inlet Replacement Program 30,000 3,910 26,090 - 30,000 (3,910) 394-46-4600-8025 Rio Hondo Load Reduction 114,105 21,257 92,848 - 92,855 (7) 246-46-4600-8026 Trash Capture Filters - - - 100,000 - - 394-46-4600-8026 Trash Capture Filters 25,000 - 25,000 - - 25,000 Total Stormwater System Projects $ 2,045,915 $ 25,167 $ 2,020,748 $ 100,000 $ 393,665 $ 21,083 PAGE 73 of 294
9/20/2023 12:19 PM
ATTACHMENT 2
Revised (Final)
Budget
Actual
Expenditures
Rebudget to
FY 2023-24 Adopted Budget
Adopted ReAppropriations Rebudgets
Capital Improvement Projects
Updates to FY 2023-24 Re-budgets
FY 2022-23 FY 2023-24
Total Capital Improvement Projects $ 22,047,793 $ 8,701,103 $ 13,346,690 $ 5,554,310 $ 8,691,724 $ 2,400,671 Capital Improvement Projects -- Recap By Fund:

Fund 202 Gas Tax 650,000 650,000 - 675,000 - -
Fund 207 Proposition A 25,000 - 25,000 87,500 - 25,000
Fund 213 STPL Streets 270,626 270,626 - - - -
Fund 214 TDA Article 3 Streets 19,000 - 19,000 19,000 - 19,000 Fund 215 Proposition C 815,796 815,796 - 400,000 - -
Fund 226 Rubberized Pavement Grant - - - 91,000 - -
Fund 281 Donations 38,745 8,475 30,270 - 40,525 5
Fund 243 Measure R 510,000 175,000 335,000 220,000 335,000 - Fund 245 American Rescue Plan 500,000 98,217 401,783 - 380,000 21,783 Fund 246 Measure W Water Fund - - - 100,000 - -
Fund 247 Measure M - - - 1,000,000 - -
Fund 394 Capital Projects 19,218,626 6,682,989 12,535,637 2,961,810 7,936,199 2,334,883 Totals By Fund $ 22,047,793 $ 8,701,103 $ 13,346,690 $ 5,554,310 $ 8,691,724 $ 2,400,671 PAGE 74 of 294
FY2022-23 Year-End Budget Cleanup
Amendment
Number Account Number Description
Revised (Final)
Budget
Actual
Expenditures
Budget
Amendment
1 202-48-4600-9271 Street Rehabilitation (Gas Tax Fund) 1,065,467 650,000 (415,467) 1 213-48-4600-9271 Street Rehabilitation (STPL Fund) - 270,626 270,626 1 215-48-4600-9271 Street Rehabilitation (Prop C) 250,000 815,796 565,796 1 243-48-4600-9271 Street Rehabilitation (Measure R) 175,000 175,000 - 1 394-48-4600-9271 Street Rehabilitation (CIP Fund) 2,009,533 1,200,976 (808,557) 2 Fund 595 (various) Workers Compensation Fund 619,315 899,091 279,776 3 Fund 103 (Various) Public Safety Fund 14,601,900 14,781,952 180,052 Total: $ 72,226
ATTACHMENT 3
PAGE 75 of 294
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director
DATE: October 11, 2023
SUBJECT: CONSIDER 4TH AMENDMENT TO ATHENS CONTRACT TO

ALLOW FOR NEGOTIATIONS OF A NEW OR AMENDED
CONTRACT TO CONFORM TO SB 1383; APPROVE

AMENDMENT TO CONTRACT WITH ECONOMICS FOR

WASTE FRANCHISE NEGOTIATION CONSULTING

SERVICES

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Safe Community
Well-Maintained Infrastructure
Fiscally Responsible and Transparent City Government
Beautiful, Preserved, Single-Family Neighborhoods

BACKGROUND
The City of San Marino has contracted with Athens to provide waste collection services for nearly 50 years. The existing Agreement By and Between the City of San Marino and Arakelian Enterprises, Inc., DBA Athens Services, For Solid Waste & Recyclables Collection was entered into on October 1, 2003 and has been amended three times, including extensions to the term (collectively, the “Agreement”). The Agreement expires on October 31, 2023, but the City has the option to extend the existing Agreement for an additional five years.

Unfortunately, the Agreement does not comply with the requirements of SB 1383, a recent State law that requires the recycling of certain organic materials, including outreach, education, monitoring, reporting, and enforcement provisions. The City’s municipal code was updated at the end of Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 76 of 294
2021 to include SB 1383 requirements and programs. Implementation of those requirements includes the need to modify the Agreement to address the organics recycling requirements of SB 1383.

DISCUSSION
The Public Works Director administers the Agreement. Some discussion with Athens concerning needed revisions to the Agreement have occurred, but the turnover of City staff in the last two years has made negotiations problematic.

Once the current Public Works Director was able to come up to speed on the SB 1383 issues, a decision was made to retain a consultant to assist in negotiations concerning revisions to the existing Agreement with Athens.

Utilizing consultants to negotiate waste collection agreements is standard practice, as there are many regulations and issues that are implicated by these agreements. After soliciting proposals from three consultants and interviewing the two consultants that responded, the Public Works Director recommended and the then Acting City Manager approved a contract with Economics, a company with extensive experience negotiating waste collection agreements on behalf of cities.

In addition to SB 1383 issues, given that the Agreement had not been revised substantively in many years, it was anticipated that negotiating revisions would take some time, more time than remained on the existing Agreement.

Thus the first order of business was to undertake discussions with Athens about a limited extension of the Agreement to allow time for the necessary negotiations.

The attached 4th Amendment to the Agreement would extend the Agreement through December of 2024, and provide for biweekly meetings to engage in exclusive negotiations with Athens for an updated and SB 1383 compliant solid waste and recyclables collection agreement. If the negotiations are successful, a revised or amended agreement would be brought back to the Council for consideration. If the negotiations are unsuccessful, the Agreement would continue on a month-to-month basis for another 12 months, and the City could seek waste collection services elsewhere.

The existing agreement with Economics was approved with a not to exceed amount of $30,000 in order for the consultant to quickly begin analysis of the existing contract with Athens and assist the City with obtaining the short-term extension of Athens contract for the negotiations of a new contract before the existing contract with Athens expires on October 31, 2023. This agenda item also seeks authority to amend the existing Agreement with Economics, to provide sufficient dollar authorization for the negotiations of a new SB 1383 PAGE 77 of 294
compliant contract with Athens. It is anticipated that the waste hauler would ultimately reimburse these costs, as that is the standard practice in the industry.

FISCAL IMPACT & PROCUREMENT REVIEW
The amendment to the Athens Agreement is being extended for up to two years on the same terms as the existing agreement and thus has no change on the budgeted Franchise Fee revenue associated with the Agreement. The amendment to the Economics agreement will require an estimated expenditure of between $150,000 and $210,000, depending upon how smoothly and productive the negotiations with Athens proceed, and whether a new/amended agreement is reached. If the negotiations are unsuccessful and an RFP process becomes necessary, staff will return to Council with an amendment to revise the scope of Economics services. If contract negotiations are successful, the costs will be reimbursed by Athens. Approval of the amendment to the Economics agreement requires an appropriation of $125,000 into the Parks and Public Works Administration budget item “Contract Engineering Services” Account #101-40-4104-0000, from General Fund Reserves. The Proposed Budget for FY 2024-25 will include the remaining contract amount for the negotiations.

San Marino Municipal Code section 2.06.05.B.2.b provides that bidding for contracts for services in excess of $30,000 may be waived when the Finance Officer determines that waiving the bidding requirement is in the best interests of the City. Athens has provided waste hauling services in the City for nearly 50 years. The City receives minimal complaints about the provided services and the City’s required services, specifically backyard service, are somewhat unique in the region and waste hauling industry. Although rate increases are anticipated to conform to the requirements of SB 1383, extending the existing agreement to allow for negotiations with Athens as the incumbent provider could result in significant savings for the community, given that Athens may be able to minimize the need to acquire new equipment, unlike a new hauler. Further, by utilizing the services of Economics, the City can rely on the consultant’s experience to evaluate the pricing and value of the new/amended agreement to determine whether an RFP process is ultimately needed.

Finally, cities are authorized by California Public Resources Code section 49300 to contract for waste hauling services and are not required by statute to go through any bidding process.

Based upon the foregoing, the Finance Director has determined that waiving PAGE 78 of 294
the bidding requirements for this amendment is in the best interests of the City.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council approve the 4th Amendment to the Agreement with Athens and authorize the City Manager to execute an amendment to the contract with Economics to increase the maximum expenditure amount from $30,000 to $210,000 to accommodate the necessary negotiations. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the 4th Amendment to Agreement with Athens, authorize the City Manager to execute an amendment to the contract with Economics to increase the not to exceed amount to $210,000, and authorize an additional appropriation of $125,000 into Account #101-40-4104-0000 from the General Fund Reserves as part of the FY 2023-24 budget.”

ATTACHMENTS

1. 4th Amendment to Agreement with Athens

2. 1st Amendment to Agreement with Economics

3. Existing Agreement with Economics

4. Solid Waste and Recycling Consulting Services Proposal from Economics PAGE 79 of 294
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Doc No. 2547482
AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF SAN MARINO AND ECONOMICS, INC.

THIS AMENDMENT NO. 1 TO THE AGREEMENT (“Amendment No. 1”) by and between the CITY OF SAN MARINO (“City”) and Economics, Inc., a California corporation (“Consultant”) is effective as of October 11, 2023. City and Consultant are collectively referred to as the “Parties.”

RECITALS
A. City and Consultant entered into that certain Agreement for Professional Services dated May 22, 2023 (“Original Agreement”) whereby Consultant agreed to provide those professional services specified in the Original Agreement.

B. City and Consultant now desire to amend the Original Agreement, in accordance with Section 16 of the Agreement to increase the compensation amount by $180,000. The total agreement compensation amount is now $210,000.

TERMS

1. Contract Changes. The Original Agreement is amended as provided herein.

A. Section 3 of the Original Agreement is amended to read as follows:

3.0 Consultant’s Compensation
City will pay consultant in accordance with the fee schedule set forth in Exhibit B but in no event will the City pay more than $210,000. Any additional work authorized by the City pursuant to Section 1.4 will be compensated in accordance with the fee schedule set forth in Exhibit B, unless otherwise approved by City in writing. Pursuant to Section 2.06.05 of the San Marino City Code, this Agreement shall not be effective unless previously approved by the City Council if it is for professional services greater than thirty thousand dollars ($30,000.00).

2. Continuing Effect of Agreement. Except as amended by this Amendment No. 1, all provisions of the Original Agreement shall remain unchanged and in full force and effect. From and after the date of this Amendment No. 1, whenever the term “Agreement” appears in the Agreement, it shall mean the Original Agreement, as amended by Amendment No. 1.

3. Authority. The persons executing this Amendment No. 1 on behalf of the Parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Amendment No. 1 on behalf of said party, (iii) by so executing this Amendment No. 1, such party is formally bound to the provisions of this Amendment No. 1, and (iv) the entering into this Amendment No. 1 does not violate any provision of any other agreement to which said party is bound.

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Doc No. 2453984
IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 1 as of the date and year first hereinabove written.

City of San Marino Economics, Inc.

By:_____________________________ By:______________________________ Philippe Eskandar, Signature
City Manager
______________________________
Print Name and Title
Date:____________________________ Date: ____________________________ ATTEST: APPROVED AS TO FORM:
___________________________ ________________________________ Alison Walker Joe Montes
City Clerk City Attorney
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EcoNomics, Inc. | Page 1
Solid Waste and
Recycling Consulting
Services
City of San Marino
April 2023
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EcoNomics, Inc. | Page 2
CONTENTS REVISED 10/4/23
A. COVER LETTER .........................................................................................3 B. COMPREHENSIVE FIRM QUALIFICATIONS ....................................................5 C. KEY PERSONNEL .......................................................................................8 D. STAFFING ...............................................................................................11 E. REFERENCES ..........................................................................................12 F. PROJECT SCOPE OF WORK .......................................................................13 G. HOURLY RATES AND BUDGET TEMPLATE ...................................................21 PAGE 112 of 294
EcoNomics, Inc. | Page 3
A. COVER LETTER
April 20, 2023 Revised October 4, 2023
Ms. Amber Shah P.E.

Parks & Public Works Director/City Engineer
City of San Marino
2200 Huntington Drive
San Marino, CA 91108
RE: EcoNomics’ Proposal for the Development of an SB 1383 compliant Franchise Agreement and Ordinance and to Conduct a Negotiation with the City’s Franchised Hauler to Provide the Contract Services, under the Terms and Conditions contained therein.

Dear Ms. Shah,
EcoNomics Inc. is pleased to submit the attached three phased proposal to assist the City of San Marino to develop a compliant SB 1383 Agreement and Ordinance that will be in used in negotiations with the City’s franchised Hauler (Athens). Our firm has recently developed and negotiated SB 1383 compliant Contracts for Rancho Mirage, Newport Beach, Lake Forest, Laguna Niguel and Laguna Hills. In addition, we are currently concluding an RFP process with Laguna Beach and are in the early stages of conducting a joint RFP process for a new SB 1383 compliant Agreement for the cities of Lake Forest and Laguna Hills.

The accompanying proposal includes the identification of EcoNomics’ capabilities, skills and knowledge in developing SB 1383 contracts and negotiating with haulers to get the new contracts successfully implemented. The proposal identifies the key personnel assigned to the project along with their detailed responsibilities within the overall project.

Specifically, the attached proposal will: a) work with the City in conforming the City’s SB 1383 ordinance to corresponding Agreement definitions and the newly implemented SB 1383 programs; b) assist the City in its negotiations with Athens; and c) craft all documents into a final negotiated contract. As discussed with the City, this proposal is divided into three phases with independent tasks. We have included a hourly rate table for assigned personnel and a budget template that we will fill in with Staff to arrive at a project budget.

Phase 1 of EcoNomics work product contains a scope of work that focuses exclusively on assisting the City to: a) secure a short-term extension of the current franchise agreement to provide more time and flexibility to negotiate a longer-term contract extension, b) revise the City’s current ordinance sections as they pertain to solid waste, recycling, and meeting State mandated diversion requirements; c) writing a mandatory recycling ordinance that addresses the requirements of mandated recycling programs the terms, definitions, and performance requirements of the final SB 1383 compliant negotiated contract. Subtasks include:
• Development of definitions in the Ordinance that are consistent with the terms in the revised SB 1383 negotiated contract;
• Consultations with Staff on progress and results of finalization of the revised Ordinance; • Writing, editing, reviewing, and modifying Ordinance with the language arising from the discussions with Staff and a review of the final definitions.

Phase 2 provides a detailed listing of tasks to initiate and complete the negotiation with Athens including:

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EcoNomics, Inc. | Page 4
• Working with Staff to develop itemized term sheets which will provide the framework of the negotiations with Athens;
• Working with Staff to review rate models of the expected costs to implement the required SB 1383 compliant programs;
• Establishing with Staff the process to be utilized in conducting the negotiation; • Preparing for and conducting negotiation meetings with Athens and City Staff; • Consultations with Staff on the progress and results of the negotiation process; • Writing, editing, reviewing, and modifying Agreement with the language arising from the negotiation discussions;
• Upon conclusion of negotiations, finalization of the new Agreement language and all of its anticipated 25+ attachments.

The third and last Phase 3 contains the tasks to:
• Assist City staff in overseeing the diversion implementation provisions of the new agreement
• Assist the City with preparation of it EAR report to CalRecycle and to respond to CalRecycle questions and annual site visits of the newly implemented programs.

We look forward to discussing the attached proposal and determining the best path forward to provide a project that meets the city’s needs to achieve its SB 1383 compliance requirements.

EcoNomics, Inc. is a Colorado ‘C’ Corporation dba ECAL-NOMICS, INC. in California. The undersigned certifies that all information submitted in this proposal is true and correct, and the undersigned is authorized to bind the company.

Please feel free to contact me directly at (805) 331-9591 or [email protected].

Thank you for your consideration.

Sincerely,
William O’Toole
President
EcoNomics, Inc. (a Colorado ‘C’ Corporation dba ECAL-NOMICS, INC. in California) Corporate Office
832 Camino del Mar, Suite 2
Del Mar, California 92014
(858) 793-9200
Orange County Office & San Marino Project Management Office 34185 Street of the Violet Lantern, Suite 104
Dana Point, California 92629
(858) 793-9200
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B. COMPREHENSIVE FIRM QUALIFICATIONS
EcoNomics has provided solid waste and recycling consulting services for over 40 years primarily to cities and counties within California. We do not work for refuse haulers. Below is a summary of EcoNomics capabilities.

FRANCHISE AGREEMENTS, CONTRACT NEGOTIATIONS, COLLECTION CONTRACTS, AND

CONTRACT MANAGEMENT
EcoNomics assists cities and counties with procurement of services for refuse collection, materials recovery facilities, curbside recycling programs, commercial/industrial recycling programs, green waste recycling, composting, edible food recovery programs and household hazardous waste collection/drop off programs. EcoNomics provides effective solutions for the community with an understanding of the fundamental challenge of local governments to balance complex services and programs with the realities of budget constraints. State legislation is changing the structure and importance of contracts for these services. EcoNomics also assists local governments in competitive bidding of service contracts, contract negotiations, rate reviews, audits, and contract management. As part of our contract management services, we provide client cities with rate reviews, franchise fee analyses, billing reviews, and tonnage report analyses as a means to verify revenue sharing requirements, accurate billing, the efficacy of diversion programs, and compliance with state diversion mandates.

STRATEGIC PLANNING, DEVELOPMENT, AND PROGRAM IMPLEMENTATION FOR COMPLIANCE WITH CALIFORNIA STATE LAWS AB 939, AB 341, AB 1826, SB 1383 EcoNomics identifies options, performs cost analyses, develops recommendations, and implements programs to achieve maximum waste reduction and diversion for compliance with the following State laws:
• SB 1383 – EcoNomics has developed six contracts that have incorporated the diversion and monitoring requirements of SB 1383 into the scopes of work and performance requirements. These contracts require the City’s haulers to assume much of the implementation, monitoring, and reporting requirements of SB 1383 and provide incentives for successful compliance attainment and powerful disincentives for non-attainment. The contracts also contain rates for mandated SB 1383 programs, such as curbside co-collected yard trimmings and food waste recycling, that can be triggered at the City’s discretion. Additionally, EcoNomics has assisted several Orange County cities in amending or developing their existing ordinances, hauler agreements, policies, and procedures to include SB 1383 requirements and provide a safeguard for CalRecycle reporting. EcoNomics is also assisting several cities with the implementation of SB 1383 programs at multi-family and commercial properties as well as with edible food generators.
• AB 939 – EcoNomics prepares AB 939 Annual Reports, and acts as a liaison between jurisdictions and the California Department of Resources Recycling and Recovery (CalRecycle) on AB 939 compliance issues.

EcoNomics also has successfully worked with businesses and multi-family complexes to implement recycling programs that increased the client’s AB 939 diversion rate and to further demonstrate compliance with programmatic requirements of AB 341, AB 1826, and SB 1383. • AB 341 – EcoNomics assists its client municipalities with implementing commercial and multi-family recycling programs to comply with AB 341. To this end, EcoNomics develops compliance plans for its clients; drafts and implements cost-saving recycling proposals for large commercial and multi-family generators; develops outreach materials for distribution to AB 341-non-compliant properties to notify them of the law; and monitors progress with compliance.
• AB 1826 – With the implementation of AB 1826, EcoNomics has focused its efforts on developing and implementing cost-effective organics diversion programs at covered entities, including restaurants and hospitals.

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EcoNomics assists its clients with identifying the generators that meet the compliance thresholds; develops outreach materials to notify the restaurants of the requirement to divert organics; and works directly with the generators to implement cost-saving organics diversion programs.

EcoNomics utilizes a total system approach factoring in the costs for refuse and recyclables collection, materials processing, transportation, and residue disposal plus recycling revenues. EcoNomics performs optimization analyses to develop the most cost-effective waste management and recycling rate systems for each jurisdiction. EcoNomics often serves as an extension of city or county staff to implement selected recycling programs to achieve the desired diversion levels.

SB 1383 EDIBLE FOOD RECOVERY TECHNICAL ASSISTANCE
Since 2020, EcoNomics has assisted nine (9) local governments with implementing the edible food recovery programs required by SB 1383. EcoNomics provides full-service edible food recovery compliance assistance, including generator identification, edible food organization identification, edible food generation studies, edible food capacity planning, direct technical assistance to generators, reporting assistance, CalRecycle regulatory clarification, program outreach and marketing, infrastructure development, and other services. EcoNomics is excited by the opportunity food recovery presents in that it fights food insecurity and reduces waste in the communities that we serve.

SUSTAINABILITY PROGRAMS, GREEN BUSINESS CERTIFICATIONS, AND SPECIAL PROJECTS EcoNomics evaluates solid waste generation patterns from product and material purchases to final waste disposal.

EcoNomics designs waste reduction, recycling, energy conservation, and buy-recycled programs for jurisdictions and businesses that further reduce costs and minimize impacts on the environment. Additionally, EcoNomics has worked with several jurisdictions to develop local green business certification programs that reduce business operational costs and increase positive exposure for local businesses.

SOLID WASTE GENERATION & DIVERSION COMPOSITION STUDIES
Using statistical sampling methods developed exclusively for its clients, EcoNomics conducts detailed studies to determine the quantity and composition of the client's waste stream. The results of these studies are then used to develop waste reduction and recycling programs targeted to the specific materials in the waste stream.

TRANSITION TO NEW AGREEMENTS
EcoNomics has assisted Newport Beach, Tustin, Lake Forest, and Rancho Mirage with transitioning to a new hauler agreement with these Cities’ previous hauler. EcoNomics is in the process of assisting Santa Ana and Anaheim with transitioning to new agreements for each City. Transitioning to a new hauler agreement requires considerable review and monitoring of the hauler’s contractual obligations to ensure that the transition is occurring as required by the City and with the least amount of disruption to the residents and businesses as possible.

EcoNomics has an in-depth understanding of the various contractual mechanisms contained in solid waste and recycling agreements that assists a client city in overseeing implementation of the new agreement when it goes into effect. EcoNomics assists in ensuring a smooth transition to the new agreement, evaluates progress and monitors the hauler’s implementation plan for SB 1383 state-mandated diversion programs, development of outreach materials, securing and on-boarding of new trucks, securing and rolling-out of new carts and containers, and other tasks in the six (6) months before the new contract becomes effective.

This transition oversight continues during the first year of the new agreement term, with an emphasis on the first four (4) to six (6) months during the first year of the new agreement term.

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PROCUREMENT
EcoNomics has assisted client cities in developing Environmentally Friendly Purchasing Policies that include SB 1383 recommended language. EcoNomics has worked with cities to identify procurement strategies and opportunities to meet their goals as determined by CalRecycle. EcoNomics reviews cities’ mulch and compost needs, and their landscaping contractor contracts to determine if all of the current mulch and compost is being correctly accounted for and if there are ways to expand the use of mulch and compost in order to meet with CalRecycle requirements.

EcoNomics is currently researching alternative methods for client cities to achieve their CalRecycle procurement goals. Upon conclusion of the research, we will provide recommendations to cities on the most effective method for achieving their ultimate procurement targets and assist in putting any necessary programs in place to achieve the procurement targets.

CONSTRUCTION AND DEMOLITION
EcoNomics provides technical assistance in several cities, including Santa Ana and Anaheim, to enhance existing processes to ensure higher levels of compliance with CALGreen. EcoNomics can review waste plans, review and resolve disputes, aggregate data for CalRecycle reporting, review and use C&D tracking tools, among other tasks.

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C. KEY PERSONNEL
WILLIAM O’TOOLE
Title: President & Founder
Time with EcoNomics: 46 years
Education: BS in Biology (Systems Ecology), University California, San Diego, 1976 Specializations: Strategic Oversight, Contract Negotiations, High-level Compliance Planning, Waste Composition Study Design and Review, Confirming Compliance with SB 1383 requirements Mr. O’Toole is a “hands-on visionary” working with cities and counties to anticipate legislative trends, shifts in secondary materials markets, and other factors that affect local collection contracts. He devises practical, cost-effective methods for implementing diversion programs that benefit cities’ residents and businesses and enables clients to meet the requirements of both AB 939 and the evolving requirements of AB 341, AB 1826 and SB 1383.

Mr. O’Toole founded EcoNomics, Inc. in 1977 and has over 40 years of experience in the recycling and solid waste industry. As one of the early pioneers in the recycling industry, he worked to implement some of the first curbside recycling programs in California and then developed secondary materials markets to accept the materials collected. He then turned his attention to implementing commercial recycling programs, which, in most cities yield far more tons of diversion due to the size and composition of these waste streams. He is now heavily involved in continuing the transition from the traditional view of solid waste and recycling towards the more encompassing vision of a sustainable materials management industry.

During the process of developing recycling programs, it became clear that existing collection contracts were insufficient with respect to programs, reporting, and enforcement tools to handle the additional requirements of diversion mandates. In addition, the segmentation of wastes into subcomponents (i.e., Ewaste, HHW, “big box” recyclable streams, etc.) also required a new development of contract language and management tools to meet the demands of a different approach to the handling of what used to be considered as Municipal Solid Waste (MSW). It was at this point that Mr. O’Toole became involved in overseeing the procurement of hauler services. He works with his client cities to develop contracts that are specifically tailored to maximize diversion, identify costs, and develop rate structures that are transparent.

Mr. O’Toole is one of the founders of the California Resource Recovery Association (CRRA) as well as Californians Against Waste (CAW). He has worked on statewide legislation and has been a member of several committees and task forces for the California Integrated Waste Management Board (now known as CalRecycle) on AB 939 Diversion Calculations and Reporting Requirements for Material Recovery Facilities (MRF) and Transfer Stations.

Mr. O’Toole brings significant local knowledge about the solid waste and recycling systems including familiarity with the recycling, materials recovery, construction and demolition waste processing facilities, the landfill system and all of the solid waste and recycling companies that are pertinent in Contract development and negotiation processes.

TREVOR BLYTHE MBA
Title: Vice President and Co-Owner
Time with EcoNomics, Inc.: 17 years
Education: BS in Environmental Science, University California, Santa Barbara, 2006 PAGE 118 of 294
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MBA in Sustainable Management from Presidio Graduate School, 2014 Specializations: Rate Analysis and Cost Projections, CalRecycle Compliance Management and TroubleShooting, Project Management Trevor Blythe has over 17 years of experience as a consultant with EcoNomics in the sustainable materials management industry. Mr. Blythe works daily with local governments, private industry, and cities’ waste haulers to overcome operational and financial barriers to implementing sustainable materials management programs at the municipal scale. He is an expert on solid waste regulations, operations, and collection system optimization. Mr. Blythe holds a Master of Business Administration in Sustainable Management from Presidio Graduate School in San Francisco. During his coursework at Presidio, Trevor explored market-based solutions for returning key nutrients from organic waste back to the soil. He holds a Bachelor of Science in Environmental Sciences from the University of California, Santa Barbara with an emphasis on Geographic Information Systems.

Mr. Blythe is based in the EcoNomics Orange County office and is currently assisting the cities of Anaheim, Santa Ana, San Juan Capistrano, Lake Forest, Laguna Beach, and Tustin with contract management, SB 1383 compliance planning, program cost analysis, rate impact analyses and other tasks. Mr. Blythe also assists EcoNomics’ client cities with contract management oversight, including developing fair and reasonable pricing to comply with new, state-mandated diversion programs, monitoring diversion reports to assess hauler compliance with state laws, and leading meetings with cities and haulers to monitor contractual compliance and resolve outstanding contractual obligations.

Mr. Blythe teaches two courses as adjunct faculty in the Sustainability and Resource Management program at Irvine Valley College; SRM 95 – The Business Case for Sustainability and SRM 90 – Sustainability for Communities.

LINDA FURBEE
Title: Director
Time with EcoNomics, Inc.: 2 years
Education: BA University of California, Riverside; Currently pursuing a Juris Doctorate at California Desert Trial Academy College of Law with an anticipated graduation date of May 2024.

Specializations: Contract Drafting and Procurement, Hauler Contract Management, SB 1383 Program Development, CalRecycle Compliance and Reporting
Ms. Furbee joined EcoNomics in October 2021. As her first assignment, she held a 3-day per week residency at the City of Newport Beach Municipal Operations Division for 1-year where she assisted the City with finalizing its residential franchise negotiations and overseeing the implementation of a citywide organics program. Her function was to oversee the hauler’s implementation of a third organics cart to all households and ensure the roll-out, and the accompanying educational campaigns were done in accordance with the contract terms. Ms. Furbee ran weekly meetings with the City and its hauler to troubleshoot operational issues, coordinate resolutions to customer service issues, ensure compliance with SB 1383 contamination minimization monitoring requirements, and ensure the ratepayers were receiving the value that they were paying. She managed the City’s edible food recovery program inspections, notifications, outreach, reporting and capacity planning. Ms. Furbee also has assisted client cities with procurement processes, both via a competitive RFP process and via negotiations, to ensure franchise agreements are fully aligned with SB 1383 requirements. To this end, Ms. Furbee has drafted scope of work language, education and outreach requirements, contamination monitoring requirements and other key elements that our client cities may use to attain compliance.

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Prior to her tenure at EcoNomics, Ms. Furbee was an account director for a communications firm in the Coachella Valley. In her capacity within the organization, Ms. Furbee assisted clients with implementing communication and marketing strategies. Prior to her career in marketing, Ms. Furbee worked in municipal government in various capacities, including Assistant to the City Manager, Management Services/Marketing Director, and Management Analyst. Ms. Furbee is currently pursuing her law degree at the California Desert Trial Academy College of Law.

CERENE ST. JOHN, J.D.

EcoNomics has worked with the Law Office of Cerene St John for over 20 years in the writing and development of language for contracts, ordinances, and the crafting of enforcement terms of Contract performance requirements. Throughout the negotiation process Ms. Cerene St. John, J.D., will be responsible for all legal drafting, review, and analysis needed during the course of the project. Ms. St. John is an active member of the State Bar of California and worked as a Deputy City Attorney for the City and County of San Francisco from 1980-1984. She currently provides contract drafting, contract negotiation, ordinance writing, analysis of legislation, and specialized sustainability and franchise oriented legal services for jurisdictions statewide. She is familiar with Propositions 218 and 26 as well as AB 341, AB 1826, SB 1383 and their corresponding CalRecycle regulations. She bridges program implementation requirements into legal and regulatory language and metrics for use in assuring compliance and performance from hauling companies and their affiliates.

KIM RILEY
Title: Program Implementation Manager
Time with EcoNomics, Inc.: 4 years
Education: BS in Environmental Studies, University of California, Santa Barbara, 2014 Role in the Project: Support Analyst for Rate Analysis
Work History on Similar Projects with Other Municipalities: Support analysis for Laguna Niguel, Laguna Hills, Newport Beach, and Lake Forest.

Ms. Riley conducted the data analysis for the City of Newport Beach’s non-exclusive franchise haulers. She developed a tool that was able to integrate the commercial data from each hauler an determine account compliance for AB 341, AB 1826, and SB 1383 across the City. In Laguna Niguel, Laguna Hills, Newport Beach, and Lake Forest Ms. Riley review hauler monthly reports on tonnage, compliance, with analysis of validity of data and follow up questions on areas of concern.

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D. STAFFING
EcoNomics staff who will primarily be assigned to work on the City of San Marino are listed below in the organizational chart. The resumes for these staff members are included in Section C.

William
O'Toole
President
Law Offices of
Cerene St John
J.D.

Trevor Blythe MBA
Vice President
Linda Furbee
Director Kim Riley
Analyst
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E. REFERENCES
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F. PROJECT SCOPE OF WORK

PHASE ONE
TASK 1 – WORK WITH STAFF TO NEGOTIATE A SHORT-TERM EXTENSION OF

CURRENT FRANCHISE AGREEMENT & CUSTOMIZE ORDINANCE
TASK 1A. WORK WITH STAFF TO SECURE A SHORT-TERM 1-2 YEAR EXTENSION OF CURRENT

FRANCHISE AGREEMENT
As the City’s current franchise agreement term is set to expire on October 31, 2023, the first task will be to secure a short-term 1 to 2 year extension to allow the City more time to prepare for, and negotiate, a longer-term extension of the agreement incorporating new program requirements and contract terms. It would also provide the City with the flexibility to pursue other procurement methods should the negotiations with the current hauler be unsuccessful.

TASK 1B. ASSIST CITY STAFF IN THE UPDATE OF MUNICIPAL CODE DEFINITIONS THAT WILL BE CONSISTENT WITH NEWLY NEGOTIATED FRANCHISE AGREEMENT AND SB 1383 REQUIREMENTS The City’s current Mandatory Recycling Ordinance was adopted in a form of the CalRecycle Model Ordinance provided by the San Gabriel Valley Council of Governments (SGVCOG). The language of the Model Ordinance needs to be conformed to the specific programs and conditions that will be contained in the negotiated Franchise Agreement.

The City is entering the process of negotiating a new contract with Athens Disposal that will include new definitions and a detailed scope of work reflecting the current SB 1383 state requirements for recycling and diversion of municipal solid waste. The goal of the code revision will be to dovetail and conform the definitions and requirements contained in the new contract and in state law, to those in the revised code.

Subtasks are as follows:

A. Revise Definitions. As noted above, several new definitions must be added to the codes.

As noted above, the existing definitions will be reviewed and revised to be consistent with the City’s new contract with Athens and also consistent with state-required diversion programs.

B. Delete Non-Applicable Code Sections Pertaining to SB 1383 programs in the Model Ordinance that are not included in San Marino residential and commercial program.

C. Revisions for Consistency with SB 1383 Diversion Requirements and allowable processing facilities.

D. Other Conforming Changes. We will review and revise all other sections in the solid waste and recycling code as needed to conform to the City’s current and future solid waste and recycling system, state law requirements and the new collection contract.

E. Prepare First Draft of Code Revisions for Review. A draft will be prepared and submitted to City staff for technical review. We will hold a meeting with City staff to discuss comments and changes needed. We will incorporate the results of the discussion into a second draft that will be submitted to City staff and to the City Attorney for review and comment.

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F. Prepare Final Draft of Code Revisions. We will prepare a final draft of the code revisions (including recitals) incorporating comments from the City Attorney and any final technical comments from City staff.

PHASE TWO
TASK 1 – WORK WITH STAFF TO ESTABLISH NEGOTIATION GOALS AND

PREPARE NEGOTIATION TERM SHEETS
TASK 1A. WORK WITH STAFF TO DEVELOP NEGOTIATION GOALS
In this task, EcoNomics will conduct a more thorough review of the City’s franchise agreements and amendments. After this review, EcoNomics will meet with City staff to confirm EcoNomics’ assessment of what is working well with the current contract and what needs improvement with respect to terms, performance standards, monitoring, and reporting. In discussions with staff, EcoNomics will develop a list of specific program changes, enhancements, and contract terms that will benefit the City. The list will address SB 1383 requirements that are required during the term of the new contract. These requirements will form the basis of articulating the goals of the negotiation. A table of specific compliance programs that will need to be incorporated into the Agreement is shown below.

Compliance Programs for Inclusion in RFP
Core Compliance Program Driving Legislation Performance Metrics Residential co-collected
organics and recycling
programs
AB 939, SB 1383
100% participation; less than 10% contamination in recycling and organics streams; less than 10% recoverable organics and recyclables in MSW stream.

Multi-family organics
programs mandated SB 1383
Full participation; less than 10% contamination in recycling and organics streams; less than 10% recoverable organics and recyclables in MSW stream.

Commercial organics and
dry recycling programs
AB 939, AB 827, AB
341, AB 1826, and SB
1383
Full participation; less than 10% contamination in recycling and organics streams; less than 10% recoverable organics and recyclables in MSW stream.

Characterization studies
and/or container
contamination
monitoring programs
required by SB 1383
SB 1383
Hauler-conducted waste characterizations for MSW
recyclables, and organics 2x/year for commercial and
residential streams; lid flipping to monitor containers on 5% of households
Outreach and education
programs AB 939, AB 827, AB
341, AB 1826, and SB
1383
Social media content for the City to post on social media channels, bill inserts, website updates, training video production, site assessments, one dedicated FTE field
coordinators, outreach toolkits, provision of kitchen pails to residents and internal containers to business.

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TASK 1B. WORK WITH STAFF TO WRITE NEGOTIATION TERM SHEET A comprehensive term sheet shall be developed with City Staff as a basis for preparing the topics/agendas for a series of eight to ten negotiation meetings.

Summary of Term Sheet
A high level summary of the developed term sheet is provided below that contains the key items that all need to be negotiated with Athens Disposal:
• Identification of all programs that are needed to achieve compliance with state diversion requirements including: organics programs to comply with AB 1826 and SB 1383 and expanded source-separated programs to comply with AB 341; and a program to comply with AB 1594 which disallows using green waste for diversion if used as Alternative Daily Cover (ADC); • Identification of cost parameters for rates to be charged for continuing, new and/or enhanced programs;
• Establish enhanced program performance metrics (i.e. diversion rate, tonnage diversion targets, program implementation targets, schedules, etc.), as needed; • Establish requirements for additional equipment needed to implement expanded diversion programs (i.e. plastic 2-yard bins for organics, split 4-yard recycling/trash bins for space constrained properties, etc.);
• Establish legal concepts (and language that will be negotiated) that keeps the City in control of state mandated program implementation costs
Draft Negotiation Term Sheet Categories
1) Facilities
a) Obtain more information from Athens on the designation of their MRF with respect to conformance with SB 1383 regulations on processing single streams.
b) Determine what processing facilities will be used for City’s Recyclable Materials during the term. c) Public Education Fee – monthly status of revenue and expenditures submitted to City. City directs use of funds. (R)
d) Submittal of provided protocols for: Periodic Progress Audits of Actual Diversion Achieved at Clean MRF, Dirty MRF, and Food Scraps, Green Waste and wood Processing Facility(ies) plus route audits of any SSC-MRF routes and other routes.
e) Scrap Food Program Cost Report
2) Mandatory/Requirements
a) Identification and confirmation of all programs implemented required in Scope of Work. b) Require 1 Coordinator. Liquidated damages of $500 per day that either Recycling Coordinator is not provided.
c) Adherence to all contract terms and requirements.
3) Contract Term Issues
a) New equipment – establish timeline when trucks (equipped with video cameras and GPS devices) carts, bins, boxes will be replaced.
b) Establish detailed baseline cost reference points at beginning of contract term. City will use these to ratchet down and otherwise adjust costs for changes it makes to scope of work over the term of Agreement (“change of scope clause” of negotiated franchise agreement). Baseline costs need to include detail for labor, equipment, fuel, variable costs, overhead and profit broken down by both service line and program for all collection services: residential, commercial and roll off for collection of MSW, all recyclable materials, food scraps, yard trimmings/wood and C&D.

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c) City establishes full discretionary control to direct what changes will be required, to respond to regulatory requirements and evaluation of cost impact(s) shall be in the city’s sole discretion. 4) Services to City
a) Identification of services to City
b) Bulky item pickup at SF Residential: 3 collections per year of up to 4 items per collection per home.

At Multi-Family, roll off box 3 times per year (for a period of 5 consecutive days including 2 weekend days) at each complex per year.
c) Holiday greenery/Christmas tree collection at all SF. Holiday Greenery/Christmas Tree drop offs at 2 locations in City from Dec 26-Jan 20; plus one roll off box staffed for minimum of 6 hrs. on a weekend day during that same period at all MF complexes in City. 5) Cost Analysis
a) TBD from negotiated cost items and rate model analysis 6) Rates
a) Rates for collection of commercial and residential trash b) Rate structure to provide for all SB 1383 mandated diversion programs as required by CalRecycle c) Revision of rate language provisions in Athens proposed Amendment 4 7) Drafting of Legal Language for Inclusion in Contract a) Contract Articles
b) Write and Conform Attachments to Appropriate Contract Articles c) Inclusion of Performance Protocols in appropriate Contract Articles and Attachments

PHASE TWO
TASK 2 – ASSIST THE CITY IN DEVELOPING NEW SOLID WASTE FRANCHISE DOCUMENTS INCLUDING WRITING A SB 1383 COMPLIANT SCOPE OF WORK

OVERVIEW
In the past, the documents to oversee a solid waste franchise were fairly straightforward. The provisions mainly dealt with collection and disposal of MSW. How would the MSW be collected and how much did it cost to operate the collection fleet and staff the operation? Once MSW was collected, there would be transportation to a disposal site and a concurrent tipping fee. Standards on transportation, landfilling, and liabilities would be incorporated into the document. Lastly, based on collection and disposal costs, price points were established. Add the two costs together and the total price was determined. Done! Today, it’s not so simple. Franchise documents no longer just cover collection and disposal of solid waste.

They are now a compilation of contract provisions that, in addition to basic MSW services, must also: 1) address the collection and processing of a wide variety of diversion streams; 2) spell out complex reporting requirements; 3) greatly expand performance standards for interaction with the commercial generators to explain diversion programs, train generators in the process of recycling, and monitor the diversion program effectiveness; 4) incorporate the design standards of overall management systems for cost effective coordination of the new services offered; 5) incorporate contract language that provides flexibility for adjustment to changes in regulation with concurrent detailed descriptions of the methodology used to effect changes in Scope of Services and how the new/revised service will be priced; 6) have the ability to add new processing options; and 7) continue to maintain an effective business model that can adapt to the diverse level of services that are now required by law, specifically SB 1383.

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All of the increased complexity has rendered many old forms of a franchise somewhat obsolete. The old agreements were never intended to govern a switch from a disposal-based franchise to a diversion-based document. How did this switch happen and what are the ramifications? The “how” part of the sea change to the new way franchises need to be written, springs from the environmentally driven complexity of redefining “waste”. The “waste stream” used to be considered trash, garbage, and the leftover detritus that needed to be carted away and buried out of sight. Fast-forward to now, and the drive is to divert 75% of what used to be considered 100% garbage. The “ramification” of the change is the emergence of multiple cost and revenue centers in what used to be considered the disposal industry.

This project is centered in writing for San Marino a SB 1383 compliant agreement that will successfully handle the changing details of the structure and economics of the newly emerging diversion industry. The revised franchise document will address the changes emerging from the interactions of SB 1383 policy, legal cases, industry business models, and diversion economics as described in the above paragraphs.

TASK 2. WRITE SB 1383 COMPLIANT SCOPE OF WORK TO UTILIZE IN NEGOTIATION EcoNomics will prepare a detailed Scope of Work for the new collection Agreement that describes all diversion programs; the specific performance requirements for each program and/or service; and the corresponding equipment and types of containers needed for each program. The Scope of Work will become an attachment to the draft collection Agreement.

The City’s objective is to provide efficient collection services to residents and businesses at competitive prices while also staying in compliance with SB 1383. Ratepayers also expect the City to provide costeffective compliance options for current and pending diversion legislation (i.e. reduced-price food scrap diversion programs in the commercial sector). In discussions with staff, EcoNomics will develop a detailed Scope of Work that Athens will implement.

Based on a review of the City’s current contract agreement, specific items identified for discussion include:
• Development of contract provisions that ensures the city receives the hauler staffing, equipment, focus and resources required to fully implement all required programs on schedule as prescribed in the new Agreement.
• Examination of what large-scale diversion (i.e. full organics program participation as mandated by SB 1383) will do to impact the existing rate structure. If less waste hauling is required, there needs to be a contract mechanism that allows the City to reduce the number of refuse trucks and efficiently shift costs to diversion.
• Organics (food scrap) diversion could be expensive unless the method (composting vs. anaerobic digestion) and facility siting (Los Angeles County versus long hauls of over 50 miles) are anticipated in the contract. The City’s ability to direct the flow of organics and to change to the most costeffective manner of processing will be critical. As such, a review of organics diversion programs and organics processing options that provide cost-incentives to the rate payers will need to be coordinated with processing options.
• Identification of the optimal rate for non-residential organics recycling to provide an incentive for the remaining properties in the City to implement cost-effective recycling programs to be in compliance with SB 1383.
• Establishment of hauler staffing of one dedicated hauler employed FTE recycling coordinator(s) working solely in the City of San Marino.
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added contract language is needed concerning the accuracy of tonnage data and to document the allocation methodology that will be used to calculate and report the City’s diversion tonnages. • Determine the City’s desire for new collection vehicles, equipment, carts and bins. This equipment item is rapidly expanding in scope with the introduction of the “internet of things”. Technological advancements now allow bins, trucks, material types, and on-demand servicing to be implemented in ways that could reduce traditional collection costs between 10 to 25%. • Establish the Term of the new contract with respect to capital cost commitments by hauler. • Discuss the City’s funding needs for State-mandated diversion program implementation and staff time to administer the contract, and other expenses.
• Discuss incentives and disincentives to ensure that the hauler meets or exceeds diversion requirements.

For programs that are critical to the City’s attainment of SB 1383, such as the full implementation of residential, commercial, and multi-family organics, the City may consider linking the hauler’s success or failure in implementing these programs to contract extension opportunities to align the need to comply with state mandates with the hauler’s profit incentive.

PHASE TWO
TASK 3 – CONSTRUCT RATE MODEL/REVIEW RATE LANGUAGE
TASK 3A. CONSTRUCT RATE MODEL
EcoNomics has reviewed Athens’ proposed rates and believes the structure and the amount proposed to be charged would benefit from a more transparent and detailed analysis. EcoNomics will assist the City in reviewing and analyzing the reasonableness of Athens’ proposed cost structure through the utilization of an Excel rate model. We will use a rate model that was developed by EcoNomics for Rancho Mirage in July 2022 to calculate its SB 1383 rates. Rancho Mirage has backyard and highly developed residential service that is comparable to San Marino and many of the model’s features will be adaptable to San Marino.

TASK 3B. REVIEW RATE LANGUAGE ITEMS
Several of the terms of the rate language Athens submitted are detrimental and act at a disadvantage to the City. For example, Amendment 4, Attachment 2, Exhibit C, Section B5, Service Changes, states that Athens may reduce or increase Organics Waste service levels based on inspection, audit or review at any time, subject to the City Manager’s right to review and disapprove. Athens may also assess additional charges for Organic Waste services above the default service level and/or above the minimum collection frequency for a given Subscriber. We suggest that:
i. This section needs to be re-written as the language proposed by Athens allows the company to change a subscriber’s service and to charge the subscriber more for service without the subscriber’s knowledge, input or approval. ii. Steps should be included in this section requiring Athens to analyze the subscriber’s waste and divertible materials’ streams and develop a service plan. This plan, including costs, is discussed with, and approved by the subscriber and City before implementation occurs.
iii. If Athens determines that service levels should be reduced or increased, Athens should present its analysis along with an updated plan, including costs, to the subscriber and City for review and approval before the service level and costs for service are changed.

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iv. The section should also include steps on how Athens should work with a “difficult” subscriber, including but not limited to phone calls, in-person contact, and ultimately City referral if needed.
v. Language to the effect that the City Manager is the ultimate authority on whether service levels and rates for a Subscriber will be modified so that the provisions are part of the Agreement language and not in a separate rate section.

Another problematical rate item is Section 24.D of proposed Amendment 4 which allows for a Special Rate Adjustment. It is recommended that instead of this section, the City includes a Change of Scope provision in the Agreement which only is used when the City directs a change of scope. At that time, the City and Athens discuss the change of scope and the City and Athens then negotiate the cost for additional/or reduction of services, which changes are then included in the rate schedule. This provision is only activated at the direction of the City.

EcoNomics has identified several additional items for discussion with the City during the development of negotiation goals in Phase TWO

PHASE TWO
TASK 4 – NEGOTIATION SCHEDULE AND PROCEDURE
TASK 4A. PREPARE A NEGOTIATION SCHEDULE AND PROCEDURE
Before the first negotiation meeting, a schedule will be constructed driven by a prioritization of the term sheets developed in Task 1B. The order of topics will begin with Attachment B (Scope of Work) that was developed in Task 2, as this is likely to be one of the most critical items of the negotiation. It may also take several meetings to arrive at agreement on the final legal language so, starting with this item, we create the best chance of maintaining our schedule.

The next major area of negotiation will be agreement on the protocols for reporting and the metrics of measurement of the agreement’s performance standards.

As the scope (what needs to be done), is matched to the metrics of the performance standards (how is it determined if the scope is being performed), the rates (cost of implementing), maintaining, and reporting will combine in a dynamic that will drive the final cost negotiations.

Once all the factors above have been negotiated to mutual satisfaction, the rate structure will need to be constructed that: a) provides the revenues to the hauler; b) the incentives to the generators; and c) presents a low exposure to Proposition 218 and other challenges.

TASK 4B. CONFORM AGREEMENT TO NEGOTIATION OUTCOME
EcoNomics suggests using the template of the City of Rancho Mirage’s SB 1383 compliant 2022 Agreement.

This Agreement was sent to your offices for review as both San Marino and Rancho Mirage have similar demographics and levels of services.

Concurrent with each negotiation item resolution, EcoNomics will prepare a draft of the new contract as part of this task. EcoNomics can either update the existing contract, leaving intact the general numbering and flow of the document and adding all the provisions, or utilize a newer, post- SB 1383 template, such as the 2022 contract that EcoNomics prepared for the City of Rancho Mirage.

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TASK 4C. FINALIZE CONTRACT AND RATES
Once an agreement is reached between the City and Athens, EcoNomics will assist the City in drafting a revised and updated Franchise Agreement and Rate Table to memorialize the terms and rates.

EcoNomics’ Director, Cerene St. John, is an active member of the State Bar of California and will craft all the language the new Agreement. She will complete the anticipated key components of the negotiated revision of the entire Franchise document as follows:
• Draft changes to contract language to incorporate new diversion programs, performance metrics, and other terms from negotiation.
• Develop language to identify processing facilities and a system for notifying/seeking approval from City if new processing facility is selected
• Develop trigger language if Athens’ mixed waste processing facility does not meet high performance MRF standards being promulgated by CalRecycle per AB 341 and SB 1383. If the high performance metrics are not met then there will be a requirement for more source-separated recycling at businesses and multi-family complexes
• Develop new contract definitions which agree with the City’s mandatory ordinance and SB 1383 requirements
• Develop scope of work language to include new diversion programs, equipment requirements, collection standards, etc.
• Using the rate model of Task 3A, develop rate tables and update rate adjustment methodology, as needed; revise compensation section of contract, if needed EcoNomics will also assist staff with reviewing and/or enhancing the staff report to council, as needed. This task may also include an informational presentation to council, explaining the policy drivers behind the new Franchise Agreement, a description of the new programs available as a result of the updated Franchise, and the impact on the ratepayers.

PHASE THREE
TASK 1 – CONFIRMATION OF IMPLEMENTATION/CALRECYCLE ASSITANCE TASK 1.

Given the desirability of expeditiously fully implementing the SB 1383 compliant programs and the potential for CalRecycle site visit(s) EcoNomics may, if directed, assist City staff in overseeing the diversion implementation provisions of the new agreement. This could include assisting the City with preparation of its EAR report to CalRecycle and to respond to CalRecycle questions and annual site visits of the newly implemented programs.

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G. HOURLY RATES AND BUDGET
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PROPOSED BUDGET
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TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Alison Walker, City Clerk
DATE: October 11, 2023
SUBJECT: APPROVAL OF MINUTES

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City Council of the City of San Marino, at a regular meeting held on Wednesday, April 9, 2014, approved the action minute format for City Council and all advisory body meetings. An exception was made for the Library Board of Trustees to have summary minutes at the September 9, 2020 Council meeting, however the Library Board of Trustees moved back to action minutes after approval at the July 13, 2022 Council meeting.

DISCUSSION
Attached for Council consideration are the following City Council minutes:

1. Regular meeting of September 13, 2023;

2. Joint City Council and Recreation Commission meeting of September 29, 2023; and

3. Adjourned Regular meeting of September 29, 2023.

FISCAL IMPACT & PROCUREMENT REVIEW
None.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 133 of 294

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the Council approve the minutes of the regular meeting of September 13, 2023, the joint City Council and Recreation Commission meeting of September 29, 2023, and the adjourned regular meeting of September 29, 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the regular meeting of September 13, 2023, the joint meeting with the Recreation Commission of September 29, 2023, and the adjourned regular meeting of September 29, 2023.”

ATTACHMENTS

1. Minutes of September 13, 2023 - Regular Meeting

2. Minutes of September 29, 2023 - Joint Recreation Commission Meeting

3. Minutes of September 29, 2023 - Adjourned Regular Meeting PAGE 134 of 294

MINUTES

REGULAR MEETING

OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, SEPTEMBER 13, 2023 AT 6:00 P.M.

CITY HALL COUNCIL CHAMBERS
AND
326 FRONT STREET,
KETCHIKAN, AK 99902
CALL TO ORDER: Mayor Talt called the regular meeting to order at 6:01 p.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.

PLEDGE OF ALLEGIANCE: Mayor Talt led the Pledge of Allegiance.

ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Vice Mayor Huang, and Mayor Talt
ABSENT: Council Member Shepherd Romey

PUBLIC COMMENTS
The following person(s) provided comment:
- John Dustin
- Jorge Rivera

MOTION TO WAIVE FURTHER READINGS
Vice Mayor Huang moved, seconded by Council Member Lo, to waive the reading of the entire text of the ordinances or resolutions.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Vice Mayor Huang, and Mayor Talt NOES:

ABSTAIN:

ABSENT:

None
None
Council Member Shepherd Romey

CEREMONIAL
RECOGNITION OF 2023 CITY OF SAN MARINO PHOTO CONTEST WINNERS

NEW BUSINESS

1. ADOPTION OF AN URGENCY ORDINANCE ESTABLISHING A TEMPORARY

MORATORIUM ON THE INSTALLATION OF ARTIFICIAL TURF AND

SYNTHETIC GRASS IN THE CITY OF SAN MARINO
Community Development Director Figueroa presented the staff report.

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CITY COUNCIL MINUTES REGULAR MEETING
SEPTEMBER 13, 2023 PAGE 2 OF 5
The following person(s) provided comment:
- John Dustin
- Jennifer Giles
Mayor Talt moved, seconded by Council Member Lo, to adopt Urgency Ordinance No. O21-1385-U, an Urgency Ordinance of the City Council of San Marino, California, establishing a temporary moratorium on the installation of artificial turf and synthetic grass regulations that will be presented to Council for consideration and potential adoption and further directed staff to notice a public hearing for the Council to consider a possible extension to such Ordinance.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: Council Member Shepherd Romey

2. APPROVAL OF AGREEMENT AMENDMENT NO. 1 WITH DUDEK FOR

PROFESSIONAL DESIGN SERVICES FOR THE CULVERT REPLACEMENT PROGRAM IN THE AMOUNT OF $80,400 AND EXTENDING THE TERM THROUGH DECEMBER 31, 2024, AND AUTHORIZE APPROPRIATION OF $80,400 FROM CAPITAL IMPROVEMENT FUND RESERVES
Parks and Public Works Director/City Engineer Shah presented the staff report.

The following person(s) provided comment:
- None
Vice Mayor Huang moved, seconded by Council Member Lo, to approve Amendment No. 1 with Dudek for the Culvert Replacement Program Project No. 21-8024 increasing the compensation amount by $80, 400 and extending the term of the Professional Design Services Agreement through Decemeber 31, 2024, and authorized the appropriation of $80,400 into account #394-46-4600-8024 (Culvert Replacement Program) from the CIP reserves, and authorized the City Manager to execute the amendment on behalf of the City.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: Council Member Shepherd Romey
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CITY COUNCIL MINUTES REGULAR MEETING
SEPTEMBER 13, 2023 PAGE 3 OF 5

CONSENT CALENDAR
Vice Mayor Huang requested Item 3 be pulled from the consent calendar.

The following person(s) provided comment:
- None
Vice Mayor Huang moved, seconded by Council Member Chou, to approve the consent calendar.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Vice Mayor Huang, and Mayor Talt NOES: None
ABSTAIN: None
ABSENT: Council Member Shepherd Romey

4. APPROVAL TO PURCHASE SIMUNITION TRAINING FIREARMS AND

AMMUNITION THROUGH THE USE OF COPS FUND RESERVES
The City Council authorized the purchase of Simunition firearms, associated ammunition and support equipment and approved a budget amendment and appropriation of $9,931 from the COPS Fund reserves to account 233-30-4613-0000 (Capitalized Equipment).

5. CASH AND INVESTMENT REPORT FOR THE MONTH OF JUNE 2023 The City Council received and filed the Cash and Investment Report for the month of June 2023.

6. CASH AND INVESTMENT REPORT FOR THE MONTH OF JULY 2023 The City Council received and filed the Cash and Investment Report for the month of July 2023.

7. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR JULY 2023 The City Council received and filed the Monthly Disbursements Report for the month of July 2023.

8. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR AUGUST 2023
The City Council received and filed the Monthly Disbursements Report for the month of August 2023.

9. APPROVAL OF MINUTES
The City Council approved the minutes of the regular meeting of July 12, 2023 and the adjourned regular meeting of July 28, 2023.

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CITY COUNCIL MINUTES REGULAR MEETING
SEPTEMBER 13, 2023 PAGE 4 OF 5

PULLED CONSENT CALENDAR ITEMS

3. FALL 2023 PUBLIC TREE REMOVAL LIST
Council asked staff questions.

The following person(s) provided comment:
- None
Vice Mayor Huang moved, seconded by Council Member Lo, to approve the Fall 2023 recommended tree removal list.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: Council Member Shepherd Romey,

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
The following person(s) provided written communications or public writings:
- None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

FUTURE AGENDA ITEMS
The following item(s) were requested:
- None

ADJOURNMENT
At 7:07 p.m., Mayor Talt adjourned the meeting in honor of Kevin Smith and Nam Jack to Friday, September 29 at 9:30 a.m. the Barth Room in Crowell Public Library.

ALISON WALKER
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CITY COUNCIL MINUTES REGULAR MEETING
SEPTEMBER 13, 2023 PAGE 5 OF 5

CITY CLERK
PAGE 139 of 294

MINUTES

JOINT MEETING

OF THE SAN MARINO CITY COUNCIL

AND RECREATION COMMISSION MEETING
FRIDAY, SEPTEMBER 29, 2023 AT 8:30 A.M.

CALL TO ORDER: Vice Mayor Huang called the joint meeting to order at 8:30 a.m. in the Barth Room at Crowell Public Library, located at 1890 Huntington Drive, San Marino, California 91108.

PLEDGE OF ALLEGIANCE: Vice Mayor Huang led the Pledge of Allegiance.

CITY COUNCIL ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Shepherd Romey,
and Vice Mayor Huang
ABSENT: Mayor Talt

RECREATION COMMISSION
ROLL CALL: PRESENT: Commissioner Tam, Commissioner
Tsai, Commissioner Wu, Vice Chair Solan and
Chair Yen
ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

NEW BUSINESS

1. GENERAL DISCUSSION BETWEEN THE RECREATION COMMISSION AND CITY PAGE 140 of 294

CITY COUNCIL MINUTES JOINT MEETING
SEPTEMBER 29, 2023 PAGE 2 OF 2

COUNCIL

1. Recreation Needs Assessment and Program Plan
a. Is there interest in conducting a new recreation needs assessment and program plan? Such a plan could include a community survey, exploration of opportunities for updating the Lacy Park Master plan or recreation uses at other city-owned facilities, the potential for new programming, etc.

2. Expansion of City Recreation Programs Through School District Partnerships
a. Is there interest in exploring further partnerships with the San Marino Unified School District to expand the City’s recreation program offerings by potentially utilizing School District facilities such as athletic fields, gymnasiums, courts, etc.?
The City Council and Recreation Commission discussed topics relating to items related to the Recreation Commission.

ADJOURNMENT
Vice Mayor Huang adjourned the meeting at 9:09 a.m.

ALISON WALKER

CITY CLERK
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MINUTES

ADJOURNED REGULAR MEETING

OF THE SAN MARINO CITY COUNCIL
FRIDAY, SEPTEMBER 29, 2023 AT 9:30 A.M.

CALL TO ORDER: Vice Mayor Huang called the adjourned regular meeting to order at 9:30 a.m. in the Barth Room at Crowell Public Library, located at 1890 Huntington Drive, San Marino, California 91108.

PLEDGE OF ALLEGIANCE: Vice Mayor Huang led the Pledge of Allegiance.

ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, and Vice Mayor Huang
ABSENT: Mayor Talt

PUBLIC COMMENTS
The following person(s) provided comment:
- None

CEREMONIAL

PROCLAMATION DENOUNCHING ANTISEMITISM AND ALL FORMS OF HATE

MOTION TO WAIVE FURTHER READINGS
Council Member Shepherd Romey moved, seconded by Council Member Lo, to waive the reading of the entire text of the ordinances or resolutions.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, and Vice Mayor Huang
NOES: None
ABSTAIN: None
ABSENT: Mayor Talt

PUBLIC HEARINGS

1. PUBLIC HEARING TO CONSIDER ADOPTION OF ORDINANCE NO. O-23-1406 (FIRST READING) ADDING MUNICIPAL CODE SECTION 23.06.16 TO IMPLEMENT

STATE LAW REGARDING PARKING REQUIREMENTS WITHIN A HALF-MILE OF

PUBLIC TRANSIT
Community Development Director Figueroa presented the staff report.

PAGE 142 of 294

CITY COUNCIL MINUTES ADJOURNED REGULAR MEETING
SEPTEMBER 29, 2023 PAGE 2 OF 4
The following person(s) provided comment:
- None
Council Member Chou moved, seconded by Council Member Lo, to waive full reading and introduce by title only, Ordinance No. O-23-1406, an Ordinance of the City of San Marino, California adding San Marino Municipal Code Section 23.06.16 to implement Assembly Bill 2097 by eliminating minimum parking requirements on a residential, commercial, or other development project if the project is located within one-half mile of public transit.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, and Vice Mayor Huang NOES: Council Member Shepherd Romey
ABSTAIN: None
ABSENT: Mayor Talt

2. PUBLIC HEARING TO CONSIDER ADOPTION OF ORDINANCE NO. O-23-1407 (FIRST READING) AMENDING MUNICIPAL CODE SECTIONS 23.02.14 AND

23.15.04.1 TO ALLOW MINISTERIAL APPROVAL WHEN RECONFIGURING SPACE WITHIN AN EXISTING DWELLING UNIT IN THE SINGLE-FAMILY (R-1) ZONE TO

CREATE NO MORE THAN TWO ADDITIONAL BEDROOMS
Community Development Director Figueroa presented the staff report.

The following person(s) provided comment:
- None
Council Member Chou moved, seconded by Council Member Lo, to waive full reading and introduce by title only Ordinance No. O-23-1407, an Ordinance of the San Marino City Council amending San Marino Municipal Code Sections 23.02.14 and 23.15.04.01 to implement Assembly Bill 916 by allowing ministerial approval when reconfiguring space within an existing residential dwelling unit in the single-family (R-1) zone to create no more than two additional bedrooms.

Motion failed by the following vote:

AYES: Council Member Chou, and Council Member Lo
NOES: Council Member Shepherd Romey, and Vice Mayor Huang ABSTAIN: None
ABSENT: Mayor Talt
Council Member Shepherd Romey moved, seconded by Council Member Lo, to bring the item back at the next Regular City Council Meeting and continue the Public Hearing.

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, and Vice Mayor Huang
NOES: None
PAGE 143 of 294

CITY COUNCIL MINUTES ADJOURNED REGULAR MEETING
SEPTEMBER 29, 2023 PAGE 3 OF 4
ABSTAIN: None
ABSENT: Mayor Talt

NEW BUSINESS

3. AMERICAN RESCUE PLAN ACT APPROPRIATIONS
Finance Director Paul Chung presented the staff report.

The following person(s) provided comment:
- None
Council Member Chou moved, seconded by Council Member Lo, to approve the budget appropriations as noted in the staff report to appropriate funds from the American Rescue Plan Fund for costs that the City has already incurred or for projects that are on-going.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, and Vice Mayor Huang
NOES: None
ABSTAIN: None
ABSENT: Mayor Talt

CONSENT CALENDAR

4. APPROVAL OF OFFICE OF TRAFFIC SAFETY (OTS) GRANT AGREEMENT FOR

SELECTIVE TRAFFIC ENFORCEMENT
The following person(s) provided comment:
- None
Council Member Shepherd Romey moved, seconded by Council Member Lo, to approve Item 3 of the consent calendar.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, and Vice Mayor Huang
NOES: None
ABSTAIN: None
ABSENT: Mayor Talt
PAGE 144 of 294

CITY COUNCIL MINUTES ADJOURNED REGULAR MEETING
SEPTEMBER 29, 2023 PAGE 4 OF 4

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
The following person(s) provided written communications or public writings:
- None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

FUTURE AGENDA ITEMS
The following item(s) were requested:
- None

ADJOURNMENT
At 10:20 a.m., Vice Mayor Huang adjourned the meeting in memory of Dianne Feinstein.

ALISON WALKER

CITY CLERK
PAGE 145 of 294
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Annie Han, City Treasurer
DATE: October 11, 2023
SUBJECT: CASH AND INVESTMENT REPORT FOR THE MONTH OF
AUGUST 2023

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government

BACKGROUND
The City of San Marino’s Investment Policy adopted by the City Council on May 10, 2023 Section 16.0, Reporting, stipulates that the Treasurer shall review and render monthly reports to the City Council of all cash and investments held by the City.

The report shall include the following information for all cash accounts and bank deposits:
• Balance at the end of the month
• Interest rate (for all interest-bearing active deposits) The report shall include the following information for all investments:
• A listing of individual securities held at the end of the month, by security type;
• Issuer, date of maturity, date of purchase, par and the dollar amount invested;
• Coupon, discount or earnings rate; and
• Current market value as of the date of the report and the source of this same valuation; and
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 146 of 294
• The weighted average maturity and weighted average yield of all investments combined.

The above information may be submitted in the form of copies of statements received by the custodial institution. For investments with LAIF, the most recent statement or statements received from the State Treasurer may be included in the monthly report in lieu of the information noted above.

The report shall include a listing of all investment transactions for the month (Government Code Section 53607). The report must also include a statement of compliance of the portfolio to the statement of investment policy, or manner in which the portfolio is not in compliance, as well as a statement denoting the ability of the local agency to meet its expenditure requirements for the next six months, or an explanation as to why sufficient money shall, or may, not be available (Government Code Section 53646).

Reports shall be rendered to the City Council and City Manager within 30 days following the end of the month of the period covered by the report.

DISCUSSION

PORTFOLIO SUMMARY
The City maintains petty cash on City facilities, cash in bank, cash in a transactional investment account, deposits with the Local Agency Investment Fund (LAIF), two Section 115 Trusts, investments in negotiable Certificates of Deposit, an investment in a Treasury Obligation, investments in Municipal Securities, and investments in U.S. Government Agency Securities. All items are detailed in the attachment to this report.

A summary of portfolio content is found below. The attachment to this report offers specific detail on each category of investment.

PAGE 147 of 294

PORTFOLIO PERFORMANCE
As of 8/31/2023, the annual percentage yield earned on the bank IMMA is

3.54%. The effective yield for LAIF deposits is 3.434%. The average yield on CDs is 2.82%. The average yield on US Government Agency Securities is

3.211%. The effective yield on Treasury Obligations is 4.08%. The effective yield on Municipal Securities is 4.218%
Total combined portfolio yield for August 2023 is 3.22%.

Allocation
Petty Cash on City Premises $ 1,774 0%
Cash in Bank-checking accounts 2,327,055 7%
Cash in Bank-IMMA 3,763,715 11%
CERBT Section 115 Trust 700,000 2%
CEPPT Section 115 Trust 1,000,000 3%
Deposits with LAIF 8,223,479 23%
Certificates of Deposit 11,253,000 31%
Treasury Obligations 480,338 1%
US Government Agency Securities 6,997,780 20%
Municipal Securities 979,500 3%
Cash and Investments $ 35,726,641 100%
Cash and Investments Portfolio Summary
City of San Marino
PAGE 148 of 294
2021 2022 2023
Jan 0.458 0.234 2.425
Feb 0.407 0.278 2.624
Mar 0.357 0.365 2.831
Apr 0.339 0.523 2.870
May 0.315 0.684 2.993
Jun 0.262 0.861 3.167
Jul 0.221 1.090 3.305
Aug 0.221 1.276 3.434
Sep 0.206 1.513
Oct 0.203 1.772
Nov 0.203 2.007
Dec 0.212 2.173
Local Agency Investment Fund (LAIF)
Average Monthly Effective Yields
2021 2022 2023
Jan $34,984,593 $38,874,033 $42,597,554
Feb $35,042,083 $39,427,777 $43,137,917
Mar $33,786,986 $37,844,008 $40,882,226
Apr $38,194,608 $42,640,301 $44,354,391
May $40,886,858 $44,028,030 $46,423,758
Jun $39,918,291 $43,343,341 $43,117,061
Jul $36,168,260 $40,325,190 $37,719,068
Aug $35,388,265 $39,295,510 $35,726,641
Sep $32,098,786 $37,543,079
Oct $30,384,198 $37,097,652
Nov $29,991,938 $35,389,890
Dec $36,414,654 $41,311,610
Total Cash and Investments
PAGE 149 of 294

FISCAL IMPACT & PROCUREMENT REVIEW
There is no fiscal impact and procurement review is not applicable.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of August 2023.”

ATTACHMENTS

1. Treasurer’s Report as of August 31, 2023
PAGE 150 of 294
PAGE 151 of 294
PAGE 152 of 294
LAIF
Date Type of Transaction Amount Notes
8/3/2023 Transfer to US Bank Investment Account
8/3/2023 Transfer to US Bank Investment Account
8/11/2023 Transfer to US Bank Investment Account
8/11/2023 Transfer to US Bank Investment Account
8/22/2023 Transfer to US Bank Investment Account
8/22/2023 Transfer to US Bank Investment Account
(250,000.00) To transfer money to purchase CD's
(10,000.00) To transfer money to purchase CD's
(243,000.00) To transfer money to purchase CD's
(215,000.00) To transfer money to purchase CD's
(243,000.00) To transfer money to purchase CD's
(248,000.00) To transfer money to purchase CD's
East West Bank Money Market Account
Date Type of Transaction Amount Notes
8/3/2023 Transfer to East West Bank Operating Account
8/10/2023 Transfer to East West Bank Operating Account
8/17/2023 Transfer to East West Bank Operating Account
8/24/2023 Transfer to East West Bank Operating Account
8/31/2023 Transfer to East West Bank Operating Account
(300,000.00) To Cover Operating Expenses for Month of August 2023 (400,000.00) To Cover Operating Expenses for Month of August 2023 (400,000.00) To Cover Operating Expenses for Month of August 2023 (500,000.00) To Cover Operating Expenses for Month of August 2023 (200,000.00) To Cover Operating Expenses for Month of August 2023 US Bank
Date Type of Transaction Amount Notes
8/4/2023 University CA Regents Bond Purchased
8/11/2023 Amerant Bank CD Purchased
(511,212.00) 5.785% Interest, Matures 5/15/25
(243,000.00) 5.100% Interest, Matures 8/11/25
(243,000.00) 5.050% Interest, Matures 8/18/25
(248,000.00) 5.100% Interest, Matures 8/22/25
(243,000.00) 5.200% Interest, Matures 2/25/25
8/18/2023 Northern Bank & Trust CD Purchased
8/22/2023 Wells Fargo Bank CD Purchased
8/25/2023 Pinnacle Bank CD Purchased
CalPERS CERBT Trust
Date
Date
Type of Transaction Amount
Amount
Notes
Notes
No Transactions This Month
CalPERS CEPPT Trust
Type of Transaction
No Transactions This Month
PAGE 153 of 294
PMIA/LAIF Performance Report
as of 09/14/23
Quarterly Performance
Quarter Ended 06/30/23
PMIA Average Monthly
Effective Yields(1)
(2) 3.15 August
July

3.434

3.305**

3.167

2.993

2.870

2.831
LAIF Apportionment Rate :
(2) LAIF Earnings Ratio : 0.00008636172883763
(1)* 0.06

0.984828499

3.26 3.01
260
LAIF Administrative Cost : June
(1) May
April
March
LAIF Fair Value Factor :
(1) PMIA Daily :
(1) PMIA Quarter to Date :
(1) PMIA Average Life :

Pooled Money Investment Account
Monthly Portfolio Composition (1)
08/31/23
$168.1 billion
Corporate
Bonds

0.26%
Commercial
Time Paper
Deposits 4.61%

3.10%
Loans

0.23%
Certificates of
Deposit/Bank Notes

7.59%
Agencies

24.30%
Treasuries

59.91%
Chart does not include $2,496,000.00 in mortgages, which equates to 0.002%. Percentages may not total 100% due to rounding.

Daily rates are now available here. View PMIA Daily Rates Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a). *The percentage of administrative cost equals the total administrative cost divided by the quarterly interest earnings. The law provides that administrative costs are not to exceed 5% of quarterly EARNINGS of the fund. However, if the 13-week Daily Treasury Bill Rate on the last day of the fiscal year is below 1%, then administrative costs shall not exceed 8% of quarterly EARNINGS of the fund for the subsequent fiscal year. ** Revised
Source:
(1) State of California, Office of the Treasurer
(2) State of Calfiornia, Office of the Controller
PAGE 154 of 294
9/26/23, 4:12 PM PMIA Average Monthly Effective Yields
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Home PMIA Home Contacts Time Deposits LAIF
Home ->> PMIA ->> PMIAAverage Monthly Effective Yields
PMIA Average Monthly Effective Yields
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
1977 5.770 5.660 5.660 5.650 5.760 5.850 5.930 6.050 6.090 6.090 6.610 6.730 1978 6.920 7.050 7.140 7.270 7.386 7.569 7.652 7.821 7.871 8.110 8.286 8.769 1979 8.777 8.904 8.820 9.082 9.046 9.224 9.202 9.528 9.259 9.814 10.223 10.218 1980 10.980 11.251 11.490 11.480 12.017 11.798 10.206 9.870 9.945 10.056 10.426 10.961 1981 10.987 11.686 11.130 11.475 12.179 11.442 12.346 12.844 12.059 12.397 11.887 11.484 1982 11.683 12.044 11.835 11.773 12.270 11.994 12.235 11.909 11.151 11.111 10.704 10.401 1983 10.251 9.887 9.688 9.868 9.527 9.600 9.879 10.076 10.202 10.182 10.164 10.227 1984 10.312 10.280 10.382 10.594 10.843 11.119 11.355 11.557 11.597 11.681 11.474 11.024 1985 10.579 10.289 10.118 10.025 10.180 9.743 9.656 9.417 9.572 9.482 9.488 9.371 1986 9.252 9.090 8.958 8.621 8.369 8.225 8.141 7.844 7.512 7.586 7.432 7.439 1987 7.365 7.157 7.205 7.044 7.294 7.289 7.464 7.562 7.712 7.825 8.121 8.071 1988 8.078 8.050 7.945 7.940 7.815 7.929 8.089 8.245 8.341 8.397 8.467 8.563 1989 8.698 8.770 8.870 8.992 9.227 9.204 9.056 8.833 8.801 8.771 8.685 8.645 1990 8.571 8.538 8.506 8.497 8.531 8.538 8.517 8.382 8.333 8.321 8.269 8.279 1991 8.164 8.002 7.775 7.666 7.374 7.169 7.098 7.072 6.859 6.719 6.591 6.318 1992 6.122 5.863 5.680 5.692 5.379 5.323 5.235 4.958 4.760 4.730 4.659 4.647 1993 4.678 4.649 4.624 4.605 4.427 4.554 4.438 4.472 4.430 4.380 4.365 4.384 1994 4.359 4.176 4.248 4.333 4.434 4.623 4.823 4.989 5.106 5.243 5.380 5.528 1995 5.612 5.779 5.934 5.960 6.008 5.997 5.972 5.910 5.832 5.784 5.805 5.748 1996 5.698 5.643 5.557 5.538 5.502 5.548 5.587 5.566 5.601 5.601 5.599 5.574 1997 5.583 5.575 5.580 5.612 5.634 5.667 5.679 5.690 5.707 5.705 5.715 5.744 1998 5.742 5.720 5.680 5.672 5.673 5.671 5.652 5.652 5.639 5.557 5.492 5.374 1999 5.265 5.210 5.136 5.119 5.086 5.095 5.178 5.225 5.274 5.391 5.484 5.639 2000 5.760 5.824 5.851 6.014 6.190 6.349 6.443 6.505 6.502 6.517 6.538 6.535 2001 6.372 6.169 5.976 5.760 5.328 4.958 4.635 4.502 4.288 3.785 3.526 3.261 2002 3.068 2.967 2.861 2.845 2.740 2.687 2.714 2.594 2.604 2.487 2.301 2.201 2003 2.103 1.945 1.904 1.858 1.769 1.697 1.653 1.632 1.635 1.596 1.572 1.545 2004 1.528 1.440 1.474 1.445 1.426 1.469 1.604 1.672 1.771 1.890 2.003 2.134 2005 2.264 2.368 2.542 2.724 2.856 2.967 3.083 3.179 3.324 3.458 3.636 3.808 2006 3.955 4.043 4.142 4.305 4.563 4.700 4.849 4.946 5.023 5.098 5.125 5.129 2007 5.156 5.181 5.214 5.222 5.248 5.250 5.255 5.253 5.231 5.137 4.962 4.801 2008 4.620 4.161 3.777 3.400 3.072 2.894 2.787 2.779 2.774 2.709 2.568 2.353 2009 2.046 1.869 1.822 1.607 1.530 1.377 1.035 0.925 0.750 0.646 0.611 0.569 2010 0.558 0.577 0.547 0.588 0.560 0.528 0.531 0.513 0.500 0.480 0.454 0.462 2011 0.538 0.512 0.500 0.588 0.413 0.448 0.381 0.408 0.378 0.385 0.401 0.382 2012 0.385 0.389 0.383 0.367 0.363 0.358 0.363 0.377 0.348 0.340 0.324 0.326 2013 0.300 0.286 0.285 0.264 0.245 0.244 0.267 0.271 0.257 0.266 0.263 0.264 2014 0.244 0.236 0.236 0.233 0.228 0.228 0.244 0.260 0.246 0.261 0.261 0.267 2015 0.262 0.266 0.278 0.283 0.290 0.299 0.320 0.330 0.337 0.357 0.374 0.400 2016 0.446 0.467 0.506 0.525 0.552 0.576 0.588 0.614 0.634 0.654 0.678 0.719 2017 0.751 0.777 0.821 0.884 0.925 0.978 1.051 1.084 1.111 1.143 1.172 1.239 2018 1.350 1.412 1.524 1.661 1.755 1.854 1.944 1.998 2.063 2.144 2.208 2.291 2019 2.355 2.392 2.436 2.445 2.449 2.428 2.379 2.341 2.280 2.190 2.103 2.043 2020 1.967 1.912 1.787 1.648 1.363 1.217 0.920 0.784 0.685 0.620 0.576 0.540 https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 1/2 PAGE 155 of 294
9/26/23, 4:12 PM PMIA Average Monthly Effective Yields
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2021 0.458 0.407 0.357 0.339 0.315 0.262 0.221 0.221 0.206 0.203 0.203 0.212 2022 0.234 0.278 0.365 0.523 0.684 0.861 1.090 1.276 1.513 1.772 2.007 2.173 2023 2.425 2.624 2.831 2.870 2.993 3.167 3.305* 3.434
* Revised
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https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 2/2 PAGE 156 of 294
Weekly Call Report Certification
Local Agency Security Program
Institution: East West Bank
Weekly as of Date: 8/23/2023
Two authorized officers are required to executed the Weekly Call Report pursuant to CCR§16005.1.1(a).

The authorized signers of East West Bank each declares, for himself or herself alone and not for the other: I hereby verify that I have personal knowledge of the matters set forth in the Weekly Call Report (as of 08/23/2023) submitted pursuant to GC§ 53663(b) and CCR§16005.4.2 to the best of my knowledge and belief, the information contained therein is true and correct.
08/24/2023 08/24/2023
Signature Date S Date
Angela Foo, FVP - Treasury Manager Lily Li, VP- Assistant Treasury Operation Manager Name and Title Name and Title
PAGE 157 of 294
PAGE 158 of 294
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Paul Chung, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: October 11, 2023
SUBJECT: MONTHLY DISBURSEMENTS REPORT FOR SEPTEMBER
2023

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City publishes a report on total disbursements each month pursuant to Government Code Sections 37202 and 37208.

DISCUSSION
There are three source points for disbursement: (1) items disbursed from the City’s General Checking account, including electronic funds transfers (EFTs); (2) items disbursed from the City’s Workers’ Compensation Account (collaboratively managed by City staff and the workers’ compensation thirdparty administrator); and (3) items disbursed through the payroll process, inclusive of direct deposit transfers to employees, hardcopy checks issued to employees, and electronic transfers to State and Federal taxing authorities.

FISCAL IMPACT & PROCUREMENT REVIEW
Procurement review is not applicable.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 159 of 294
SEPTEMBER 2023 DISBURSEMENTS SUMMARY
EXPENDITURES BY MONTH – PAST SIX MONTHS VERSUS PRIOR YEAR Description Am ount
General Account Checks $ 367,869
General Account Electronic Fund Transfers 2,389,502
Worker's Compensation Checks 48,648
Salaries and Taxes Paid 1,461,583
$ 4,267,602
Operating Expenditures $ 2,647,029 62%
CIP Expenditures 1,620,573 38%
$ 4,267,602
S chedule of Disbursem ents - S eptem ber 2023
PAGE 160 of 294

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council receive and file the Monthly Disbursements Report for the month of September 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of September 2023.”

ATTACHMENTS

1. September 2023 Transactions by Account Summary
PAGE 161 of 294
User:

Printed: 09/27/2023 - 12:44PM
MSiegfried
Transactions by Account
Batch: 00000.00.0000
Accounts Payable
Account Number Vendor Description GL Date Check No Amount PO No 101-00-1000-4435 Petty Cash Eddie Covarrubias Petty Cash-Concession- Movie in the P 09/22/2023 18276 200.00 Vendor Subtotal: 200.00
101-00-1060-0000 Ford of Montebello TPMS Sensors 09/08/2023 18197 215.12 101-00-1060-0000 Ford of Montebello Coolant Tank 09/08/2023 18197 341.97 101-00-1060-0000 Ford of Montebello Rear Shocks & Door Lock 09/08/2023 18197 482.21 101-00-1060-0000 Ford of Montebello TPMS Sensor 09/22/2023 18255 67.61 Vendor Subtotal: 1,106.91
101-00-1060-0000 Garvey Equipment Company Key 09/22/2023 0 4.55 Vendor Subtotal: 4.55
101-00-1060-0000 O'Reilly Auto Parts Battery 09/08/2023 0 227.24 101-00-1060-0000 O'Reilly Auto Parts Oil 09/08/2023 0 90.36 101-00-1060-0000 O'Reilly Auto Parts Headlamp 09/08/2023 0 5.29 101-00-1060-0000 O'Reilly Auto Parts Oil 09/08/2023 0 39.11 101-00-1060-0000 O'Reilly Auto Parts Filters & Starter 09/22/2023 0 185.66 101-00-1060-0000 O'Reilly Auto Parts Filters & Oil 09/22/2023 0 193.93 101-00-1060-0000 O'Reilly Auto Parts Car Wash Supplies 09/22/2023 0 48.47 101-00-1060-0000 O'Reilly Auto Parts Filters 09/22/2023 0 69.85 101-00-1060-0000 O'Reilly Auto Parts Credit 09/22/2023 0 -134.22 101-00-1060-0000 O'Reilly Auto Parts Control Arms & Shocks 09/22/2023 0 620.91 101-00-1060-0000 O'Reilly Auto Parts Brake Pads 09/22/2023 0 66.65 101-00-1060-0000 O'Reilly Auto Parts Brake Pads 09/22/2023 0 66.65 101-00-1060-0000 O'Reilly Auto Parts Brake Pads, Rotors & Sway Link 09/22/2023 0 274.01 Vendor Subtotal: 1,753.91
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 1 PAGE 162 of 294
Account Number Vendor Description GL Date Check No Amount PO No 101-00-1060-4340 Southern Counties Fuels Fuel Inventory 09/22/2023 0 18,743.25 Vendor Subtotal: 18,743.25
101-00-3040-0000 California American Water Franchise Fees July-August 2023 09/08/2023 18186 349.35 101-00-3040-0000 California American Water Water Service August 2023 Franchise F 09/22/2023 18240 157.92 Vendor Subtotal: 507.27
101-01-4376-0000 U.S. Bank Amazon-City Council Certificate Supp 09/08/2023 18220 202.51 Vendor Subtotal: 202.51
101-01-4480-2872 U.S. Bank Starbucks-Coffee City Council Meetin 09/08/2023 18220 40.00 Vendor Subtotal: 40.00
101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service July 2023 09/22/2023 0 10,020.45 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service July 2023 09/22/2023 0 1,827.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service July 2023 09/22/2023 0 3,683.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service July 2023 09/22/2023 0 1,972.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service July 2023 09/22/2023 0 638.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service July 2023 09/22/2023 0 116.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service July 2023 09/22/2023 0 58.00 Vendor Subtotal: 18,314.45
101-06-4106-2756 Burke, Williams & Sorensen LLP Legal Service July 2023 09/22/2023 0 510.60 Vendor Subtotal: 510.60
101-08-4016-0000 Ameritas Life Insurance Corp Adjustment Premium Sept 2023 09/22/2023 18230 26.76 Vendor Subtotal: 26.76
101-08-4016-0000 John Penido Medical Retirement Sept 2023 09/22/2023 0 755.00 Vendor Subtotal: 755.00
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 2 PAGE 163 of 294
Account Number Vendor Description GL Date Check No Amount PO No 101-08-4016-0000 PERS (Medical) Retired Premium Oct 2023 09/22/2023 0 13,475.00 Vendor Subtotal: 13,475.00
101-08-4150-0500 IntelesysOne Monthly IT Service August 2023 09/22/2023 0 15,480.39 101-08-4150-0500 IntelesysOne Remote Access Security 09/22/2023 0 425.00 Vendor Subtotal: 15,905.39
101-08-4150-0500 Matrix Audio Visual Designs AV Camera-Barth Room 09/22/2023 18269 1,595.85 Vendor Subtotal: 1,595.85
101-08-4150-0500 U.S. Bank Oracle-Public DNS Monthly Charge 09/08/2023 18220 1.41 Vendor Subtotal: 1.41
101-08-4150-0750 AT&T Mobility Citywide Cell Phone Service August 20 09/22/2023 18236 2,345.27 101-08-4150-0750 AT&T Mobility Citywide Cell Phone Service August 20 09/22/2023 18235 1,910.26 Vendor Subtotal: 4,255.53
101-08-4376-0000 AT&T Mobility Hotspot Service August 2023 (Non-Un 09/22/2023 18235 45.00 101-08-4376-0000 AT&T Mobility Hotspot Service August 2023 (Uniform 09/22/2023 18236 60.00 Vendor Subtotal: 105.00
101-08-4500-9025 AT&T Phone Service Aug-Sept 2023-City Ha 09/22/2023 18232 1,272.14 Vendor Subtotal: 1,272.14
101-08-4500-9460 California American Water Water Service July-August 2023-City H 09/08/2023 18186 321.25 Vendor Subtotal: 321.25
101-09-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Sept 2023 09/22/2023 18230 -9.84 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 3 PAGE 164 of 294
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: -9.84
101-09-4010-0000 PERS (Medical) Adjustment Premium Oct 2023 09/22/2023 0 -992.59 Vendor Subtotal: -992.59
101-09-4150-0000 Quench USA, Inc Drinking Water Service Sept 2023-City 09/08/2023 18209 45.77 Vendor Subtotal: 45.77
101-09-4150-0000 U.S. Bank Vertical Printing-Printing Resident Ma 09/08/2023 18220 966.74 Vendor Subtotal: 966.74
101-09-4150-0500 Adobe Inc Adobe Software-Creative Cloud & Acr 09/22/2023 18226 2,589.24 Vendor Subtotal: 2,589.24
101-09-4150-0500 U.S. Bank Constant Contact-Weekly Briefing Em 09/08/2023 18220 612.00 Vendor Subtotal: 612.00
101-09-4376-0000 U.S. Bank Sky Blueprint-Lacy Park Closure A-Fr 09/08/2023 18220 264.60 101-09-4376-0000 U.S. Bank Walgreens-Photo Contest Gallery Print 09/08/2023 18220 185.20 101-09-4376-0000 U.S. Bank Amazon-Credit 09/08/2023 18220 -10.94 Vendor Subtotal: 438.86
101-09-4480-0000 U.S. Bank ICMA-Conference P.Eskandar 09/08/2023 18220 790.00 101-09-4480-0000 U.S. Bank Southwest Airlines Flight-Conference P 09/08/2023 18220 232.96 Vendor Subtotal: 1,022.96
101-10-4106-3415 Burke, Williams & Sorensen LLP Legal Service July 2023 09/08/2023 0 3,937.50 101-10-4106-3415 Burke, Williams & Sorensen LLP Legal Service July 2023 09/08/2023 0 6,032.00 Vendor Subtotal: 9,969.50
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 4 PAGE 165 of 294
Account Number Vendor Description GL Date Check No Amount PO No 101-10-4150-0000 Nancy K. Bohl Inc Employees Support Service FD & PD 09/08/2023 18184 1,382.00 101-10-4150-0000 Nancy K. Bohl Inc Employees Support Service FD & PD 09/08/2023 18184 1,382.00 Vendor Subtotal: 2,764.00
101-10-4150-0000 Holman Professional Counseling Cen Employee Assistance Program Oct 202 09/22/2023 0 541.68 Vendor Subtotal: 541.68
101-10-4150-0000 PERS (Medical) Admin Fee for Active Oct 2023 09/22/2023 0 457.20 101-10-4150-0000 PERS (Medical) Admin Fee for Retired Oct 2023 09/22/2023 0 140.06 Vendor Subtotal: 597.26
101-10-4150-0000 USI Insurance Service National, Inc Group Benefit Oct 2023 09/22/2023 18297 1,250.00 Vendor Subtotal: 1,250.00
101-10-4150-0500 Adobe Inc Adobe- Acrobat Pro 09/22/2023 18226 546.96 Vendor Subtotal: 546.96
101-10-4376-0000 U.S. Bank Amazon-HR Printer Toner 09/08/2023 18220 230.64 101-10-4376-0000 U.S. Bank Amazon-Office Supplies 09/08/2023 18220 54.84 101-10-4376-0000 U.S. Bank Amazon-Computer Supplies 09/08/2023 18220 99.19 Vendor Subtotal: 384.67
101-10-4396-0000 U.S. Bank CALPELRA-Membership L.Guerrero 09/08/2023 18220 380.00 Vendor Subtotal 380 00
101-10-4436-0000 St. George's Medical Clinic Pre-Employment Physical-D.Doperoy 09/22/2023 18291 465.00 Vendor Subtotal: 465.00
101-10-4436-0000 U.S. Bank Clearman's North Woods-Interview Pa 09/08/2023 18220 84.37 101 10 4436 0000 U S Bank CA Park Recreation Society-Job Postin 09/08/2023 18220 75 00 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 5 PAGE 166 of 294
Account Number Vendor Description GL Date Check No Amount PO No 101-10-4436-0000 U.S. Bank CA Park Recreation Society-Job Postin 09/08/2023 18220 75.00 Vendor Subtotal: 234.37
101-10-4480-0000 U.S. Bank CALPELRA-Conference L.Guerrero 09/08/2023 18220 107.00 Vendor Subtotal: 107.00
101-11-4150-0000 Harris & Associates Inc Public Safety Tax Admin FY 23-24 09/22/2023 18260 3,450.00 Vendor Subtotal: 3,450.00
101-11-4150-0000 Hinderliter deLlamas & Associa Audit Service-Sales Tax Q1 2023 09/22/2023 18261 66.82 101-11-4150-0000 Hinderliter deLlamas & Associa Contract Service-Sales Tax (July-Sept 09/22/2023 18261 300.00 Vendor Subtotal: 366.82
101-11-4150-0000 U.S. Bank CSMFO-2023-24 Budget Submission 09/08/2023 18220 150.00 101-11-4150-0000 U.S. Bank Government Finance Officer-2023-24 09/08/2023 18220 345.00 Vendor Subtotal: 495.00
101-11-4316-0000 Canon Financial Services Inc Copier Lease Sept 2023-2nd Floor City 09/22/2023 18241 287.82 Vendor Subtotal: 287.82
101-11-4376-0000 Adobe Inc Adobe- Acrobat Pro & Standard DC 09/22/2023 18226 444.36 Vendor Subtotal: 444.36
101-11-4376-0000 U.S. Bank Amazon-Office Supplies 09/08/2023 18220 32.82 Vendor Subtotal: 32.82
101-11-4468-0000 U.S. Bank Government Finance Officer-2023 GA 09/08/2023 18220 135.00 Vendor Subtotal: 135.00
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 6 PAGE 167 of 294
Account Number Vendor Description GL Date Check No Amount PO No 101-14-3151-0000 Michael Chang Refund-Permit 2820 Duarte Rd 09/08/2023 18177 773.36 Vendor Subtotal: 773.36
101-14-3151-0000 Thai Tran Refund-Building Permit 1591 Charlton 09/22/2023 18222 37.13 Vendor Subtotal: 37.13
101-14-3312-0000 San San Wai Refund-Zone Change Application 1340 09/08/2023 18173 4,585.00 101-14-3312-0000 San San Wai Refund-Variance Application 1340 Gra 09/08/2023 18173 1,415.00 Vendor Subtotal: 6,000.00
101-14-3312-0000 Jillian Kelley Refund-Deposit Street Container 1370 09/08/2023 18174 500.00 Vendor Subtotal: 500.00
101-14-3312-0000 Jose Morales Refund-Street Container Deposit 1812 09/08/2023 18175 500.00 Vendor Subtotal: 500.00
101-14-3312-0000 Yang Yan Refund-DRC Application 2209 E. Cali 09/22/2023 18223 655.00 Vendor Subtotal: 655.00
101-14-3312-0000 Pizzanista San Marino LLC Refund-DRC Application 2461 Missio 09/22/2023 18224 655.00 Vendor Subtotal: 655.00
101-14-4008-3080 TIAA-Cref Financial Services Adjustment Employer Portion of Defer 09/22/2023 0 100.00 Vendor Subtotal: 100.00
101-14-4104-6270 The Code Group Inc Plan Check Service July 2023 09/08/2023 0 8,305.00 101-14-4104-6270 The Code Group Inc Fire Inspection Service July 2023 09/08/2023 0 9,628.95 101-14-4104-6270 The Code Group Inc Fire Plan Check Service July 2023 09/08/2023 0 1,019.50 101-14-4104-6270 The Code Group Inc Over the Counter Plan Check Service J 09/08/2023 0 285.00 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 7 PAGE 168 of 294
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 19,238.45
101 14 4150 0000 Lightbox Parent, L P GovClarity 7/1/23 6/30/24 09/08/2023 0 16,440 00 101-14-4150-0000 Lightbox Parent, L.P Data Licensing Fee-Smart Parcels 7/1/ 09/08/2023 0 1,200.00 Vendor Subtotal: 17,640.00
101-14-4150-0000 Paul A Novak Hearing Officer Service August 2023 09/08/2023 18205 250.00 Vendor Subtotal: 250.00
101-14-4150-0500 Adobe Inc Adobe- Acrobat Pro & Standard DC 09/22/2023 18226 1,264.80 Vendor Subtotal: 1,264.80
101-14-4150-0500 HdL Software, LLC Business License Software Payment Se 09/22/2023 18262 399.12 101-14-4150-0500 HdL Software, LLC Business License Software Annual Hos 09/22/2023 18262 3,180.00 101-14-4150-0500 HdL Software, LLC Business License Software Annual 9/1 09/22/2023 18262 11,500.73 Vendor Subtotal: 15,079.85
101-14-4316-0000 Canon Financial Services Inc Copier Lease Sept 2023-CDD 09/22/2023 18241 165.67 Vendor Subtotal: 165.67
101-14-4316-0000 CopyFree Technology Inc Copier Base Rate Charge 8/21/23-9/20 09/08/2023 0 297.83 Vendor Subtotal: 297.83
101-14-4376-0000 Peter Flores Reimbursement- Pants -Torn on Inspec 09/22/2023 0 33.06 Vendor Subtotal: 33.06
101-14-4376-0000 Office Depot Paper & Office Supplies 09/08/2023 18206 138.00 Vendor Subtotal: 138.00
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 8 PAGE 169 of 294
Account Number Vendor Description GL Date Check No Amount PO No 101-14-4376-0000 Prographics Inc City Logo Window Envelopes 09/08/2023 0 558.45 Vendor Subtotal: 558.45
101-14-4396-0000 U.S. Bank CALBO-Membership P.Flores 09/08/2023 18220 215.00 Vendor Subtotal: 215.00
101-14-4398-0000 Peter Flores Mileage-Inspections 7/18/23-9/15/23 09/22/2023 0 73.36 Vendor Subtotal: 73.36
101-14-4420-0000 Sky Blueprint &Supplies Printing Plan- Cambridge Rd 09/22/2023 18290 56.23 Vendor Subtotal: 56.23
101-14-4468-0000 U.S. Bank CALBO-Training P.Flores 09/08/2023 18220 495.00 101-14-4468-0000 U.S. Bank CACEO-Webinar Training V.Aleman 09/08/2023 18220 114.00 101-14-4468-0000 U.S. Bank CACEO-Webinar Training M.Aguilar 09/08/2023 18220 90.00 101-14-4468-0000 U.S. Bank CACEO-Webinar Training I.Martinez 09/08/2023 18220 54.00 101-14-4468-0000 U.S. Bank CACEO-Webinar Training I.Martinez 09/08/2023 18220 36.00 101-14-4468-0000 U.S. Bank CACEO-Webinar Training V.Aleman 09/08/2023 18220 76.00 101-14-4468-0000 U.S. Bank CACEO-Webinar Training V.Aleman-C 09/08/2023 18220 -40.00 101-14-4468-0000 U.S. Bank CACEO-Webinar Training V.Aleman-C 09/08/2023 18220 -60.00 Vendor Subtotal: 765.00
101-14-4500-9025 AT&T Mobility Hotspot Service August 2023 (Bldg. In 09/22/2023 18235 20.00 Vendor Subtotal: 20.00
101-14-4508-0000 U.S. Bank Arco-Fuel-Code Enforcement Smart C 09/08/2023 18220 40.20 Vendor Subtotal: 40.20
101-14-4508-0000 WEX Bank Fuel 7/26/23-8/25/23-CDD 09/22/2023 18299 141.74 Vendor Subtotal: 141.74
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 9 PAGE 170 of 294
Account Number Vendor Description GL Date Check No Amount PO No 101-36-4150-0500 Active Internet Technologies Blackboard Subscription 9/21/23-9/20/ 09/22/2023 18227 6,388.00 Vendor Subtotal: 6,388.00
101-36-4399-0000 HP Communications Inc Sales Tax 09/08/2023 18199 113.91 000001085 101-36-4399-0000 HP Communications Inc Iridium 9555 Handset -Satellite Phone 09/08/2023 18199 1,199.00 000001085 101-36-4399-0000 HP Communications Inc Shipping 09/08/2023 18199 19.95 000001085 Vendor Subtotal: 1,332.86
101-36-4500-9025 AT&T Phone Service Aug-Sept 2023-EOC 09/22/2023 18232 344.43 Vendor Subtotal: 344.43
101-40-4104-0000 EcoNomics, Inc Solid Waste Negotiations August 2023 09/22/2023 18252 2,076.25 Vendor Subtotal: 2,076.25
101-40-4150-0000 Aramark Cleaning Uniform Service 09/08/2023 18181 96.32 101-40-4150-0000 Aramark Cleaning Uniform Service 09/08/2023 18181 34.92 101-40-4150-0000 Aramark Cleaning Uniform Service 09/08/2023 18181 34.53 101-40-4150-0000 Aramark Cleaning Uniform Service 09/08/2023 18181 95.93 101-40-4150-0000 Aramark Cleaning Uniform Service 09/22/2023 18229 34.92 101-40-4150-0000 Aramark Cleaning Uniform Service 09/22/2023 18229 34.92 101-40-4150-0000 Aramark Cleaning Uniform Service 09/22/2023 18229 96.32 101-40-4150-0000 Aramark Cleaning Uniform Service 09/22/2023 18229 96.32 Vendor Subtotal: 524.18
101-40-4150-0500 Adobe Inc Adobe- Acrobat Pro & Standard DC 09/22/2023 18226 615.24 Vendor Subtotal: 615.24
101-40-4316-0000 Canon Financial Services Inc Copier Lease-August 2023-PW Admin 09/08/2023 18187 322.98 Vendor Subtotal: 322.98
101-40-4376-0000 Remington Pure Drinking Water August 2023-PW Adm 09/08/2023 18215 38.00 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 10 PAGE 171 of 294
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 38.00
101-40-4376-0000 U.S. Bank Office Depot-Toner 09/08/2023 18220 130.28 Vendor Subtotal: 130.28
101-40-4468-0000 U.S. Bank APWA-PW Expo B.Macias 09/08/2023 18220 125.00 101-40-4468-0000 U.S. Bank APWA-PW Expo G.Rivas 09/08/2023 18220 125.00 101-40-4468-0000 U.S. Bank APWA-PW Expo D.Mendez 09/08/2023 18220 125.00 101-40-4468-0000 U.S. Bank APWA-PW Conference C.Gutierrez 09/08/2023 18220 512.97 Vendor Subtotal: 887.97
101-40-4480-0000 Chris Gutierrez Conference-Mileage 8/27/23-8/30/23 09/22/2023 18259 157.20 101-40-4480-0000 Chris Gutierrez Conference-Breakfast (4) 8/27/23-8/30 09/22/2023 18259 68.00 101-40-4480-0000 Chris Gutierrez Conference-Dinner (3) 8/27/23-8/30/2 09/22/2023 18259 102.00 Vendor Subtotal: 327.20
101-40-4492-0003 Aramark Cleaning Uniform Service 09/08/2023 18181 31.63 101-40-4492-0003 Aramark Cleaning Uniform Service 09/08/2023 18181 88.21 101-40-4492-0003 Aramark Cleaning Uniform Service 09/08/2023 18181 87.86 101-40-4492-0003 Aramark Cleaning Uniform Service 09/08/2023 18181 31.98 101-40-4492-0003 Aramark Cleaning Uniform Service 09/22/2023 18229 31.98 101-40-4492-0003 Aramark Cleaning Uniform Service 09/22/2023 18229 88.21 101-40-4492-0003 Aramark Cleaning Uniform Service 09/22/2023 18229 88.21 101-40-4492-0003 Aramark Cleaning Uniform Service 09/22/2023 18229 31.98 Vendor Subtotal: 480.06
101-40-4492-0004 Aramark Cleaning Uniform Service 09/08/2023 18181 46.11 101-40-4492-0004 Aramark Cleaning Uniform Service 09/08/2023 18181 45.60 101-40-4492-0004 Aramark Cleaning Uniform Service 09/08/2023 18181 126.67 101-40-4492-0004 Aramark Cleaning Uniform Service 09/08/2023 18181 127.18 101-40-4492-0004 Aramark Cleaning Uniform Service 09/22/2023 18229 127.18 101-40-4492-0004 Aramark Cleaning Uniform Service 09/22/2023 18229 46.11 101-40-4492-0004 Aramark Cleaning Uniform Service 09/22/2023 18229 46.11 101-40-4492-0004 Aramark Cleaning Uniform Service 09/22/2023 18229 127.18 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 11 PAGE 172 of 294
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 692.14
101-42-4150-0000 R & A Tank Technologies LLC Monthly Gas Tank Inspection August 2 09/22/2023 18280 150.00 Vendor Subtotal: 150.00
101-42-4150-0000 U.S. Bank LACO Fire Dept-Underground Tank P 09/08/2023 18220 714.11 Vendor Subtotal: 714.11
101-42-4376-0000 U.S. Bank Home Depot-Gas Pump Mats 09/08/2023 18220 101.43 101-42-4376-0000 U.S. Bank Home Depot-Garage Supplies 09/08/2023 18220 404.32 101-42-4376-0000 U.S. Bank Home Depot-Garage Supplies 09/08/2023 18220 66.38 Vendor Subtotal: 572.13
101-42-4452-0000 U.S. Bank Home Depot-Small Tools-Garage 09/08/2023 18220 55.06 Vendor Subtotal: 55.06
101-44-4150-0000 316 Engineering & Construction Emergency Sewer Cleaning- 1950 Mar 09/22/2023 0 2,400.00 Vendor Subtotal: 2,400.00
101-44-4150-0000 Premier Pipe Inc. Sewer Cleaning- 2196 Ashbourne Ave 09/22/2023 18278 5,950.00 Vendor Subtotal: 5,950.00
101-48-4150-0000 Bucknam Infrastructure Group, Inc My Roads Street Software 09/22/2023 18238 765.00 Vendor Subtotal: 765.00
101-48-4150-0000 Yunex LLC Traffic Signal Maintenance July 2023 09/22/2023 0 1,233.75 101-48-4150-0000 Yunex LLC Traffic Signal Call Outs July 2023 09/22/2023 0 2,618.50 Vendor Subtotal: 3,852.25
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 12 PAGE 173 of 294
Account Number Vendor Description GL Date Check No Amount PO No 101-48-4150-9020 Athens Services Street Sweeping August 2023 09/22/2023 18231 8,841.43 Vendor Subtotal: 8,841.43
101-48-4376-0000 Ganahl Lumber Company Sand Bags & Supplies 09/08/2023 18198 708.75 101-48-4376-0000 Ganahl Lumber Company Tarps- Sand Bags Area 09/08/2023 18198 110.87 101-48-4376-0000 Ganahl Lumber Company Sand Bags and Supplies 09/22/2023 18258 681.90 Vendor Subtotal: 1,501.52
101-48-4376-0000 JCL Traffic Street Name Signs 09/22/2023 18265 462.22 101-48-4376-0000 JCL Traffic Street Name Signs 09/22/2023 18265 916.84 Vendor Subtotal: 1,379.06
101-48-4376-0000 Southeast Construction Products Inc Sand for Sandbags 09/22/2023 18285 239.99 101-48-4376-0000 Southeast Construction Products Inc Sand for Sandbags 09/22/2023 18285 199.99 101-48-4376-0000 Southeast Construction Products Inc Sand for Sandbags 09/22/2023 18285 424.73 101-48-4376-0000 Southeast Construction Products Inc Sand for Sandbags 09/22/2023 18285 529.46 Vendor Subtotal: 1,394.17
101-48-4376-0000 Underground Service Alert/SC Dig Alert Tickets 09/08/2023 0 153.50 101-48-4376-0000 Underground Service Alert/SC CA State Fee Dig Alert Tickets 09/08/2023 0 38.73 Vendor Subtotal: 192.23
101-48-4376-0000 United Rock Products Concrete Sand 09/22/2023 18296 188.64 Vendor Subtotal: 188.64
101-48-4500-1980 Southern California Edison Electrical Service July-August Streets 09/08/2023 18213 141.39 101-48-4500-1980 Southern California Edison Electrical Service August 2023-Streets 09/22/2023 18286 91.93 Vendor Subtotal: 233.32
101-50-4150-0000 Ronald O'Brien Beehive Removal-Lacy Park 09/08/2023 18183 750.00 Vendor Subtotal: 750.00
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 13 PAGE 174 of 294
Account Number Vendor Description GL Date Check No Amount PO No 101-50-4150-0000 Total Exterminating Inc Extermination -Lacy Park 09/22/2023 0 225.00 Vendor Subtotal: 225.00
101-50-4376-0000 Remington Pure Drinking Water August 2023-Lacy Par 09/08/2023 18215 79.99 Vendor Subtotal: 79.99
101-50-4376-0000 U.S. Bank Corporate Image- Flags for Lacy Park 09/08/2023 18220 678.00 101-50-4376-0000 U.S. Bank Home Depot-Lacy Park Supplies 09/08/2023 18220 60.11 101-50-4376-0000 U.S. Bank Dog Waste Depot-Dog Waste Bags 09/08/2023 18220 711.10 Vendor Subtotal: 1,449.21
101-50-4500-9025 AT&T Phone Service Aug-Sept 2023-Lacy Pa 09/22/2023 18232 28.59 Vendor Subtotal: 28.59
101-50-4500-9025 Charter Communications Cable Internet Service 8/25/23-9/24/23 09/22/2023 18295 149.98 Vendor Subtotal: 149.98
101-50-4500-9460 California American Water Water Service July-August 2023-Lacy 09/08/2023 18186 15,192.23 Vendor Subtotal: 15,192.23
101-52-4150-0000 Ronald O'Brien Bee Hive Removal 09/22/2023 18237 375.00 Vendor Subtotal: 375.00
101-52-4150-0000 Mariposa Tree Management Inc Storm Clean-Up- Fallen Trees and Lar 09/08/2023 0 4,200.00 Vendor Subtotal: 4,200.00
101-52-4150-0000 Mitchell Pest Control Inc Spraying Trees-Old Mill 09/08/2023 18204 325.00 Vendor Subtotal: 325.00
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 14 PAGE 175 of 294
Account Number Vendor Description GL Date Check No Amount PO No 101-52-4150-0000 Simply Backflow Inc Backflow Testing 7 Locations 09/08/2023 18214 483.00 Vendor Subtotal: 483.00
101-52-4376-0000 Garvey Equipment Company Trimmer Line 09/22/2023 0 182.84 Vendor Subtotal: 182.84
101-52-4376-0000 JHM Supply Irrigation Supplies 09/08/2023 0 574.88 101-52-4376-0000 JHM Supply Sod 09/22/2023 0 29.75
101-52-4376-0000 JHM Supply Irrigation Supplies 09/22/2023 0 129.24 101-52-4376-0000 JHM Supply Irrigation Supplies 09/22/2023 0 179.09 101-52-4376-0000 JHM Supply Irrigation Supplies 09/22/2023 0 250.36 101-52-4376-0000 JHM Supply Irrigation Supplies 09/22/2023 0 8.46 Vendor Subtotal: 1,171.78
101-52-4404-0000 San Gabriel Nursery & Florist Plants & Trees -Library 09/22/2023 18289 646.97 Vendor Subtotal: 646.97
101-52-4404-0000 U.S. Bank Armstrong-Plants 09/08/2023 18220 109.14 Vendor Subtotal: 109.14
101-52-4500-9460 California American Water Water Service July-August 2023-Groun 09/08/2023 18186 20,883.42 101-52-4500-9460 California American Water Water Service August 2023-Grounds 09/22/2023 18240 10,053.98 Vendor Subtotal: 30,937.40
101-52-4500-9460 City of Alhambra Utilities Dept Water Service July 2023-Grounds 09/22/2023 18247 52.20 Vendor Subtotal: 52.20
101-53-4150-0000 Dynamic Building Maintenance Citywide Janitorial Service August 202 09/22/2023 0 6,621.00 Vendor Subtotal: 6,621.00
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 15 PAGE 176 of 294
Account Number Vendor Description GL Date Check No Amount PO No 101-53-4150-0000 Otis Elevator Company Elevator Inspection Service Fee- Libra 09/22/2023 18275 100.00 Vendor Subtotal: 100.00
101-53-4150-0000 SDS Security Design Systems Security Alarm Service Oct 2023-Thur 09/22/2023 18284 42.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service Oct 2023-FD 09/22/2023 18284 107.00 101-53-4150-0000 SDS Security Design Systems Fire Alarm Service Oct 2023-City Hall 09/22/2023 18284 95.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service Oct 2023-SMC 09/22/2023 18284 148.49 101-53-4150-0000 SDS Security Design Systems Security Alarm Service 10/1/23-12/31/ 09/22/2023 18284 195.00 Vendor Subtotal: 587.49
101-53-4150-0000 Total Exterminating Inc Monthly Extermination -Library 09/22/2023 0 125.00 Vendor Subtotal: 125.00
101-53-4206-0000 Johnson Controls Inc AC Repair-Library 09/22/2023 18266 4,519.17 Vendor Subtotal: 4,519.17
101-53-4206-0000 Mora's Equipment & Construction In Electrical Upgrade Back Gate at City H 09/22/2023 18270 10,921.21 Vendor Subtotal: 10,921.21
101-53-4206-0000 Precision Painting Plus Exterior Painting-City Hall 09/08/2023 18208 3,750.00 Vendor Subtotal: 3,750.00
101-53-4206-0000 Sunwest Garage Door Service Parking Lot Gate Motor Installation 09/08/2023 18216 7,673.50 Vendor Subtotal: 7,673.50
101-53-4206-0000 U.S. Bank Home Depot-Installing White Board 09/08/2023 18220 39.71 101-53-4206-0000 U.S. Bank Home Depot-Ice Machine Repairs 09/08/2023 18220 180.07 101-53-4206-0000 U.S. Bank Home Depot-Tool Kit & Screws 09/08/2023 18220 83.10 101-53-4206-0000 U.S. Bank Home Depot-Installing Lighting 09/08/2023 18220 70.50 Vendor Subtotal: 373.38
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 16 PAGE 177 of 294
Account Number Vendor Description GL Date Check No Amount PO No 101-53-4376-0000 Veritiv Operating Company Janitorial Supplies-Stoneman 09/08/2023 0 390.37 101-53-4376-0000 Veritiv Operating Company Supplies Delivery Fee 09/22/2023 0 8.21 Vendor Subtotal: 398.58
101-59-4008-3080 TIAA-Cref Financial Services Adjustment Employer Portion of Defer 09/22/2023 0 -50.00 Vendor Subtotal: -50.00
101-59-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Sept 2023 09/22/2023 18230 -26.76 Vendor Subtotal: -26.76
101-59-4010-0000 PERS (Medical) Adjustment Premium Oct 2023 09/22/2023 0 2,451.10 Vendor Subtotal: 2,451.10
101-59-4150-0500 Adobe Inc Adobe- Acrobat Standard DC 09/22/2023 18226 341.76 Vendor Subtotal: 341.76
101-60-4150-0000 Remington Pure Drinking Water August 2023-Stoneman 09/08/2023 18215 38.00 Vendor Subtotal: 38.00
101-60-4316-0000 Canon Financial Services Inc Copier Lease-August 2023-Stoneman 09/08/2023 18187 111.69 Vendor Subtotal: 111.69
101-60-4316-0000 CopyFree Technology Inc Copier Contract Rate 9/17/23-10/16/23 09/22/2023 0 56.82 Vendor Subtotal: 56.82
101-60-4324-0000 Southwest Mobile Storage Inc Storage Bin 8/29/23-9/25/23-Stoneman 09/08/2023 0 186.26 Vendor Subtotal: 186.26
101-60-4376-0000 Office Depot Office Supplies 09/22/2023 18274 64.57 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 17 PAGE 178 of 294
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 64.57
101-60-4376-0000 U.S. Bank Smart & Final-Office Supplies 09/08/2023 18220 22.04 101-60-4376-0000 U.S. Bank Amazon-Phone Case 09/08/2023 18220 14.22 101-60-4376-0000 U.S. Bank Costco-Office Supplies 09/08/2023 18220 79.47 101-60-4376-0000 U.S. Bank Amazon-Phone Case 09/08/2023 18220 25.05 Vendor Subtotal: 140.78
101-60-4398-0000 Alisa Yingling Mileage-Stoneman/City Hall 7/3/23-8/ 09/08/2023 0 46.53 Vendor Subtotal: 46.53
101-60-4508-0000 WEX Bank Fuel 7/26/23-8/25/23-CSD 09/22/2023 18299 146.31 Vendor Subtotal: 146.31
101-62-4376-0000 U.S. Bank Ralphs-Camp Supplies 09/08/2023 18220 15.96 101-62-4376-0000 U.S. Bank Domino's -Pizza for Lacy Park Camp 09/08/2023 18220 72.79 101-62-4376-0000 U.S. Bank Costco-Preschool Supplies 09/08/2023 18220 34.71 101-62-4376-0000 U.S. Bank Fun Express-Preschool Supplies 09/08/2023 18220 33.71 101-62-4376-0000 U.S. Bank Amazon-Preschool Supplies 09/08/2023 18220 143.88 101-62-4376-0000 U.S. Bank Amazon-Preschool Supplies 09/08/2023 18220 5.46 101-62-4376-0000 U.S. Bank Amazon-Preschool Supplies 09/08/2023 18220 98.84 Vendor Subtotal: 405.35
101-62-4486-0000 U.S. Bank Raging Waters-Freewheelers Field Trip 09/08/2023 18220 585.63 101-62-4486-0000 U.S. Bank CA Science Center-Camp Lacy Field T 09/08/2023 18220 25.00 101-62-4486-0000 U.S. Bank RCS Carnival- Freewheeler Field Trip 09/08/2023 18220 539.00 101-62-4486-0000 U.S. Bank Fun Company-Camp Lacy Activity 09/08/2023 18220 555.44 101-62-4486-0000 U.S. Bank OC Fair-Freewheeler Trip 09/08/2023 18220 111.00 Vendor Subtotal: 1,816.07
101-62-4500-9025 U.S. Bank Tracphone-Camp Phone Minutes 09/08/2023 18220 32.40 101-62-4500-9025 U.S. Bank Tracphone-Camp Phone Minutes 09/08/2023 18220 32.40 Vendor Subtotal: 64.80
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 18 PAGE 179 of 294
Account Number Vendor Description GL Date Check No Amount PO No 101-66-4150-0000 Adriana Contreras Senior Happy Hour Performers 09/22/2023 18293 600.00 Vendor Subtotal: 600.00
101-66-4308-0000 Boombox Mobile Stage & Sound Riser for Concert Park 8/18/23 09/08/2023 18185 250.00 Vendor Subtotal: 250.00
101-66-4308-0000 Power Trip Rentals Light Tower for Concert in the Park 8/1 09/22/2023 0 1,205.88 101-66-4308-0000 Power Trip Rentals Light Tower for Concert in the Park 7/2 09/22/2023 0 3,674.73 Vendor Subtotal: 4,880.61
101-66-4308-0000 U.S. Bank Cal-State Site-Portable Restroom for C 09/08/2023 18220 901.19 101-66-4308-0000 U.S. Bank D & D Golf Carts- Rental for Concert 09/08/2023 18220 559.14 Vendor Subtotal: 1,460.33
101-66-4376-0000 U.S. Bank Peraza Design-Concert Banners 09/08/2023 18220 246.61 101-66-4376-0000 U.S. Bank Rita Aid-Dog Paw-Ty Program Supplie 09/08/2023 18220 19.82 101-66-4376-0000 U.S. Bank Smart & Final -Concert Supplies 09/08/2023 18220 45.92 101-66-4376-0000 U.S. Bank Lakeshore Learning-Concert Supplies 09/08/2023 18220 38.48 101-66-4376-0000 U.S. Bank Peraza Design-Banners for SMNLL 09/08/2023 18220 383.77 Vendor Subtotal: 734.60
101-70-4376-0000 U.S. Bank Amazon-Cleaning Supplies 09/08/2023 18220 58.32 Vendor Subtotal: 58.32
101-70-4500-4950 The Gas Company Gas Service July-August 2023-Stonem 09/08/2023 18218 16.84 101-70-4500-4950 The Gas Company Gas Service July-August 2023-Thurnh 09/08/2023 18218 12.96 Vendor Subtotal: 29.80
101-70-4500-9025 AT&T Phone Service July-August 2023-Pool 09/08/2023 18182 28.07 Vendor Subtotal: 28.07
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 19 PAGE 180 of 294
Account Number Vendor Description GL Date Check No Amount PO No 101-70-4500-9025 AT&T Internet Service 8/21/23-9/20/23-SMC 09/22/2023 18233 112.35 101-70-4500-9025 AT&T Internet Service Installation-SMCC 09/22/2023 18233 99.00 Vendor Subtotal: 211.35
101-70-4500-9025 Charter Communications Cable Internet Service 9/1/23-9/30/23- 09/22/2023 18295 350.00 Vendor Subtotal: 350.00
101-70-4500-9460 California American Water Water Service August 2023-Stoneman 09/22/2023 18240 696.05 101-70-4500-9460 California American Water Water Service August 2023-SMCC 09/22/2023 18240 45.21 Vendor Subtotal: 741.26
101-90-4150-0000 Quench USA, Inc Drinking Water Service Sept 2023-Lib 09/22/2023 18279 43.80 Vendor Subtotal: 43.80
101-90-4150-0500 OCLC Inc EZproxy Hosted 9/1/23-8/31/24 09/22/2023 18273 2,137.79 Vendor Subtotal: 2,137.79
101-90-4316-0000 Canon Financial Services Inc Copier Lease Sept 2023-Library 09/22/2023 18241 211.34 101-90-4316-0000 Canon Financial Services Inc Copier Lease Sept 2023-Library 09/22/2023 18241 190.48 101-90-4316-0000 Canon Financial Services Inc Copier Lease Sept 2023-Library 09/22/2023 18241 215.72 Vendor Subtotal: 617.54
101-90-4376-0000 U.S. Bank Amazon-Passport Supplies 09/08/2023 18220 442.04 101 90 4376 0000 U S Bank Amazon Office Supplies 09/08/2023 18220 58 99 101-90-4376-0000 U.S. Bank Amazon-Office Furniture 09/08/2023 18220 197.09 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 09/08/2023 18220 16.08 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 09/08/2023 18220 18.71 Vendor Subtotal: 732.91
101-90-4398-0000 Jeff Plumley Mileage-Post Office/Library 8/11/23-8 09/22/2023 18221 25.48 101-90-4398-0000 Jeff Plumley Mileage-Post Office/Library 7/13/23-8 09/22/2023 18221 77.18 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 20 PAGE 181 of 294
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 102.66
101 90 4412 0000 U S Bank USPS Postage 09/08/2023 18220 28 75 101-90-4412-0000 U.S. Bank USPS-Postage 09/08/2023 18220 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 09/08/2023 18220 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 09/08/2023 18220 386.00 101-90-4412-0000 U.S. Bank USPS-Postage 09/08/2023 18220 221.95 101-90-4412-0000 U.S. Bank USPS-Postage 09/08/2023 18220 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 09/08/2023 18220 28.75 Vendor Subtotal: 751.70
101-90-4500-4950 The Gas Company Gas Service July-August 2023-Library 09/08/2023 18218 17.91 Vendor Subtotal: 17.91
101-90-4500-9025 AT&T Phone Service July-August 2023-Libra 09/08/2023 18182 122.45 Vendor Subtotal: 122.45
101-90-4500-9025 Charter Communications Cable Internet Service 9/2/23-10/1/23- 09/22/2023 18295 153.99 Vendor Subtotal: 153.99
101-90-4500-9460 California American Water Water Service August 2023-Library 09/22/2023 18240 629.68 Vendor Subtotal: 629.68
101-91-4150-0000 Edison Samuel IPad Class 7/12/23-8/16/23 09/08/2023 0 420.00 Vendor Subtotal: 420.00
101-91-4370-0335 Brodart Co Books 09/22/2023 0 13.82
101-91-4370-0335 Brodart Co Books 09/22/2023 0 31.82
101-91-4370-0335 Brodart Co Books 09/22/2023 0 18.37
Vendor Subtotal: 64.01
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 21 PAGE 182 of 294
Account Number Vendor Description GL Date Check No Amount PO No 101-91-4370-0335 Ingram Library Services Books 09/08/2023 0 68.75 101-91-4370-0335 Ingram Library Services Books 09/08/2023 0 46.44 101-91-4370-0335 Ingram Library Services Books 09/08/2023 0 162.04 101-91-4370-0335 Ingram Library Services Books 09/22/2023 0 69.74 101-91-4370-0335 Ingram Library Services Books 09/22/2023 0 32.00 101-91-4370-0335 Ingram Library Services Books 09/22/2023 0 86.53 101-91-4370-0335 Ingram Library Services Books 09/22/2023 0 43.79 101-91-4370-0335 Ingram Library Services Books 09/22/2023 0 173.23 101-91-4370-0335 Ingram Library Services Books 09/22/2023 0 21.47 101-91-4370-0335 Ingram Library Services Books 09/22/2023 0 201.29 101-91-4370-0335 Ingram Library Services Books 09/22/2023 0 284.09 101-91-4370-0335 Ingram Library Services Books 09/22/2023 0 167.62 101-91-4370-0335 Ingram Library Services Books 09/22/2023 0 22.13 101-91-4370-0335 Ingram Library Services Books 09/22/2023 0 262.96 101-91-4370-0335 Ingram Library Services Books 09/22/2023 0 28.71 101-91-4370-0335 Ingram Library Services Books 09/22/2023 0 102.93 101-91-4370-0335 Ingram Library Services Books 09/22/2023 0 262.45 Vendor Subtotal: 2,036.17
101-91-4370-0335 U.S. Bank Amazon-Books 09/08/2023 18220 18.62 101-91-4370-0335 U.S. Bank Amazon-Books 09/08/2023 18220 30.33 101-91-4370-0335 U.S. Bank Amazon-Books 09/08/2023 18220 57.79 101-91-4370-0335 U.S. Bank Amazon-Books 09/08/2023 18220 20.79 101-91-4370-0335 U.S. Bank Amazon-Books 09/08/2023 18220 23.56 Vendor Subtotal: 151.09
101-91-4370-1985 EBSCO Information Services Reader Advisory Service Database 9/1 09/08/2023 18195 2,305.00 Vendor Subtotal: 2,305.00
101-91-4370-1985 Gale/CENGAGE Learning E-Resource Subscription 9/1/23-8/31/2 09/22/2023 18256 1,378.12 Vendor Subtotal: 1,378.12
101-91-4370-1985 OverDrive Inc E-Books 09/08/2023 18207 594.03 101-91-4370-1985 OverDrive Inc E-Books 09/08/2023 18207 1,088.59 Vendor Subtotal: 1,682.62
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 22 PAGE 183 of 294
Account Number Vendor Description GL Date Check No Amount PO No 101-91-4370-6805 U.S. Bank Harvard Business Review-Subscription 09/08/2023 18220 135.00 Vendor Subtotal: 135.00
101-92-4150-0000 Buster Caldwell Children Program 10/7/23 09/22/2023 18239 400.00 Vendor Subtotal: 400.00
101-92-4370-0000 Brodart Co Book 09/22/2023 0 9.70
Vendor Subtotal: 9.70
101-93-4150-0000 Brodart Co Cataloging & Processing 09/22/2023 0 2.19 101-93-4150-0000 Brodart Co Cataloging & Processing 09/22/2023 0 4.38 101-93-4150-0000 Brodart Co Cataloging & Processing 09/22/2023 0 2.19 101-93-4150-0000 Brodart Co Cataloging & Processing 09/22/2023 0 1.91 Vendor Subtotal: 10.67
101-93-4376-0000 Demco Inc Processing Supplies 09/08/2023 0 436.95 Vendor Subtotal: 436.95
Subtotal for Fund: 101 334,673.86
102-00-2010-0000 CA State Disbursement Unit PR Batch 00701.09.2023 Earnings Wit 09/01/2023 0 822.19 102-00-2010-0000 CA State Disbursement Unit PR Batch 00702.09.2023 Earnings Wit 09/15/2023 0 822.19 Vendor Subtotal: 1,644.38
102-00-2011-0000 American Fidelity Assurance PR Batch 00701.09.2023 Accident Ins 09/01/2023 0 309.45 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.09.2023 Disability ST 09/01/2023 0 788.33 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.09.2023 Cancer Insur 09/01/2023 0 156.21 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.09.2023 Critical Illnes 09/01/2023 0 61.25 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.09.2023 Cancer Insur 09/01/2023 0 61.60 102 00 2011 0000 American Fidelity Assurance PR Batch 00701.09.2023 Accident Ins f er ax 09/01/2023 0 67 98 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.09.2023 Group Hospt 09/01/2023 0 15.56 102-00-2011-0000 American Fidelity Assurance PR Batch 00701.09.2023 Life Insuranc 09/01/2023 0 836.07 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.09.2023 Cancer Insur 09/15/2023 0 61.60 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 23 PAGE 184 of 294
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.09.2023 Critical Illnes 09/15/2023 0 61.25 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.09.2023 Accident Ins 09/15/2023 0 67.98 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.09.2023 Accident Ins 09/15/2023 0 309.45 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.09.2023 Group Hospt 09/15/2023 0 15.56 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.09.2023 Life Insuranc 09/15/2023 0 836.07 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.09.2023 Cancer Insur 09/15/2023 0 156.21 102-00-2011-0000 American Fidelity Assurance PR Batch 00702.09.2023 Disability ST 09/15/2023 0 788.33 Vendor Subtotal: 4,592.90
102-00-2011-0000 Texas Life Insurance Company PR Batch 00701.09.2023 Texas Life A 09/01/2023 18294 172.95 102-00-2011-0000 Texas Life Insurance Company PR Batch 00702.09.2023 Texas Life A 09/15/2023 18294 172.95 Vendor Subtotal: 345.90
102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00701.09.2023 Deferred Com 09/01/2023 0 432.69 102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00702.09.2023 Deferred Com 09/15/2023 0 432.69 Vendor Subtotal 865 38
102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.09.2023 Deferred Com 09/01/2023 0 730.40 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.09.2023 Deferred Com 09/01/2023 0 1,424.58 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.09.2023 Deferred Com 09/01/2023 0 320.06 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.09.2023 Deferred Com 09/01/2023 0 16,245.38 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.09.2023 Deferred Com 09/15/2023 0 320.06 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.09.2023 Deferred Com 09/15/2023 0 4,575.00 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.09.2023 Deferred Com 09/15/2023 0 416.33 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.09.2023 Deferred Com 09/15/2023 0 1,068.32 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00702.09.2023 Deferred Com 09/15/2023 0 16,245.38 Vendor Subtotal: 41,345.51
102-00-2012-6050 U.S. Bank PR Batch 00702.09.2023 PARS Emplo 09/15/2023 0 679.36 102-00-2012-6050 U.S. Bank PR Batch 00702.09.2023 PARS Emplo 09/15/2023 0 679.36 102-00-2012-6050 U.S. Bank PR Batch 00703.09.2023 PARS Emplo 09/29/2023 0 708.58 102-00-2012-6050 U.S. Bank PR Batch 00703.09.2023 PARS Emplo 09/29/2023 0 708.58 Vendor Subtotal: 2,775.88
102 00 2012 6160 PERS PR Batch 00701.09.2023 Pers Buy Bac 09/01/2023 0 153 60 102-00-2012-6160 PERS PR Batch 00701.09.2023 PERS Emplo 09/01/2023 0 915.15 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 24 PAGE 185 of 294
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2012-6160 PERS PR Batch 00701.09.2023 PERS Surviv 09/01/2023 0 105.09 102-00-2012-6160 PERS PR Batch 00701.09.2023 PERS Emplo 09/01/2023 0 40,422.52 102-00-2012-6160 PERS PR Batch 00701.09.2023 PERS Emplo 09/01/2023 0 70,914.82 102-00-2012-6160 PERS PR Batch 00701.09.2023 PERS Buy B 09/01/2023 0 103.41 102-00-2012-6160 PERS PR Batch 00701.09.2023 PERS Emplo 09/01/2023 0 223.99 102-00-2012-6160 PERS PR Batch 00702.09.2023 Pers Buy Bac 09/15/2023 0 153.60 102-00-2012-6160 PERS PR Batch 00702.09.2023 PERS Emplo 09/15/2023 0 73,555.76 102-00-2012-6160 PERS PR Batch 00702.09.2023 PERS Buy B 09/15/2023 0 103.41 102-00-2012-6160 PERS PR Batch 00702.09.2023 PERS Emplo 09/15/2023 0 740.39 102 00 2012 6160 PERS PR Batch 00702.09.2023 PERS Surviv fit 09/15/2023 0 103 23 102-00-2012-6160 PERS PR Batch 00702.09.2023 PERS Emplo 09/15/2023 0 42,528.20 Vendor Subtotal: 230,023.17
102-00-2012-7030 TIAA-Cref Financial Services PR Batch 00701.09.2023 Retirement H 09/01/2023 0 584.39 102-00-2012-7030 TIAA-Cref Financial Services PR Batch 00702.09.2023 Retirement H 09/15/2023 0 584.39 Vendor Subtotal: 1,168.78
102-00-2014-0000 Humana Insurance Co PR Batch 00701.09.2023 Life Optiona 09/01/2023 18264 726.59 102-00-2014-0000 Humana Insurance Co PR Batch 00702.09.2023 Life Optiona 09/15/2023 18264 698.46 102-00-2014-0000 Humana Insurance Co PR Batch 00702.09.2023 Life Optiona 09/15/2023 18264 28.15 Vendor Subtotal: 1,453.20
102-00-2015-0000 Mutual of Omaha PR Batch 00702.09.2023 Short Term D 09/15/2023 18272 305.76 Vendor Subtotal: 305.76
102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2023 PERS Platinu 09/15/2023 0 33,549.51 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2023 Health Net S 09/15/2023 0 1,963.75 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2023 Blue Shield T 09/15/2023 0 3,439.74 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2023 Anthem Blue 09/15/2023 0 18,477.52 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2023 SHARP 09/15/2023 0 1,988.90 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2023 Anthem Blue 09/15/2023 0 8,264.60 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2023 PERS Gold ( 09/15/2023 0 4,218.29 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2023 UnitedHealth 09/15/2023 0 2,371.38 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2023 Health Net S 09/15/2023 0 2,182.82 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2023 Kaiser Perma 09/15/2023 0 52,229.20 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2023 Peace Officer 09/15/2023 0 2,100.00 102-00-2016-0000 PERS (Medical) PR Batch 00702.09.2023 Blue Shield A 09/15/2023 0 10,631.36 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 25 PAGE 186 of 294
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 141,417.07
102-00-2017-0000 Ameritas Life Insurance Corp Adjustment Premium Sept 2023 09/22/2023 18230 19.16 102-00-2017-0000 Ameritas Life Insurance Corp PR Batch 00702.09.2023 Ameritas - V 09/15/2023 18230 1,779.08 Vendor Subtotal: 1,798.24
102-00-2024-2530 San Marino Firefighters Assn PR Batch 00702.09.2023 Firefighter D 09/15/2023 0 914.64 Vendor Subtotal: 914.64
102-00-2024-2750 San Marino City Employees Assn PR Batch 00702.09.2023 San Marino C 09/15/2023 0 420.00 Vendor Subtotal: 420.00
102-00-2024-2850 San Marino Supervisory Employee A PR Batch 00702.09.2023 SM Supervis 09/15/2023 0 210.00 Vendor Subtotal: 210.00
102-00-2024-6490 San Marino Police Officers Asn PR Batch 00702.09.2023 San Marino P 09/15/2023 0 843.24 Vendor Subtotal: 843.24
102-00-2032-0000 American Fidelity Assurance PR Batch 00701.09.2023 Dep Care/125 09/01/2023 0 587.49 102-00-2032-0000 American Fidelity Assurance PR Batch 00702.09.2023 Dep Care/125 09/15/2023 0 587.49 Vendor Subtotal: 1,174.98
102-00-2036-0000 American Fidelity Assurance PR Batch 00701.09.2023 Flexible Spen 09/01/2023 0 1,221.31 102-00-2036-0000 American Fidelity Assurance PR Batch 00702.09.2023 Flexible Spen 09/15/2023 0 1,152.56 Vendor Subtotal: 2,373.87
Subtotal for Fund: 102 433,672.90
103-30-3318-0000 Anita Frances Shenoi Refund-Clearance Letter 09/22/2023 18225 80.00 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 26 PAGE 187 of 294
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 80.00
103 30 4010 0000 Ameritas Life Insurance Corp Adjustment Premium Sept 2023 09/22/2023 18230 9 32 Vendor Subtotal: -9.32
103-30-4150-0000 All City Management Services Inc School Crossing Guard Service 8/20/23 09/22/2023 0 7,980.00 103-30-4150-0000 All City Management Services Inc School Crossing Guard Service 8/6/23- 09/22/2023 0 6,327.00 Vendor Subtotal: 14,307.00
103-30-4150-0000 City of Pasadena Inmate Housing July 2023 09/08/2023 18194 336.00 Vendor Subtotal: 336.00
103-30-4150-0000 Dr. Detail P.H,D Wash Patrol Vehicles July 2023 09/22/2023 18251 1,200.00 Vendor Subtotal: 1,200.00
103-30-4150-0000 Huntington Hospital Pre-Booking Medical Clearance-Chae 09/08/2023 18200 75.00 Vendor Subtotal: 75.00
103-30-4150-0000 Pasadena Humane Society Animal Control Service August 2023 09/22/2023 0 7,368.57 Vendor Subtotal: 7,368.57
103-30-4150-0000 Phoenix Group Information Systems Citations Processing July 2023 09/08/2023 0 1,279.72 Vendor Subtotal: 1,279.72
103-30-4150-0000 Susan Saxe-Clifford PH.D. Inc Psychological Evaluation-CCW Applic 09/08/2023 18212 400.00 103-30-4150-0000 Susan Saxe-Clifford PH.D. Inc Psychological Evaluation-CCW Applic 09/22/2023 18283 400.00 Vendor Subtotal: 800.00
103-30-4150-0000 Superior Court of California County Revenue Distribution County Fees July 09/08/2023 18217 1,357.50 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 27 PAGE 188 of 294
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,357.50
103-30-4150-0500 Adobe Inc Adobe- Acrobat Premiere Pro & Pro 09/22/2023 18226 1,510.68 Vendor Subtotal: 1,510.68
103-30-4150-0500 U.S. Bank Apple.com-ICloud Storage-PD 09/08/2023 18220 0.99 Vendor Subtotal: 0.99
103-30-4204-0000 U.S. Bank Thrift Books Global-Books 09/08/2023 18220 223.63 Vendor Subtotal: 223.63
103-30-4316-0000 Canon Financial Services Inc Copier Lease-August 2023-PD 09/08/2023 18187 155.82 Vendor Subtotal: 155.82
103-30-4316-0000 Flock Safety Flock Camera Pole Replacement 09/08/2023 18196 500.00 Vendor Subtotal: 500.00
103-30-4316-0000 IntelesysOne Wireless Keyboard, Mice & PC Mount 09/08/2023 0 302.09 Vendor Subtotal: 302.09
103-30-4316-0000 U.S. Bank M3 Office-Chair Head Rest 09/08/2023 18220 164.25 Vendor Subtotal: 164.25
103-30-4376-0000 Remington Pure Drinking Water August 2023-PD 09/08/2023 18215 50.00 Vendor Subtotal: 50.00
103-30-4376-0000 U.S. Bank Amazon-Office Supplies 09/08/2023 18220 67.07 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 09/08/2023 18220 33.93 103-30-4376-0000 U.S. Bank Antrim-Keys Chief's Locker 09/08/2023 18220 6.62 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 28 PAGE 189 of 294
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 09/08/2023 18220 15.76 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 09/08/2023 18220 26.20 103-30-4376-0000 U.S. Bank Amazon-Trash Can-Dispatch Area 09/08/2023 18220 70.55 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 09/08/2023 18220 8.64 103-30-4376-0000 U.S. Bank UPS Store-Shipping a Package 09/08/2023 18220 27.83 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 09/08/2023 18220 87.34 103-30-4376-0000 U.S. Bank Amazon-Door Floor Mats & Office Su 09/08/2023 18220 136.00 Vendor Subtotal: 479.94
103-30-4376-0200 U.S. Bank Smart & Final- Credit 09/08/2023 18220 -21.37 103-30-4376-0200 U.S. Bank Amazon-National Night Out Supplies 09/08/2023 18220 77.28 103-30-4376-0200 U.S. Bank Amazon-National Night Out Supplies 09/08/2023 18220 441.55 103-30-4376-0200 U.S. Bank Amazon-National Night Out Supplies 09/08/2023 18220 120.38 103-30-4376-0200 U.S. Bank Amazon-National Night Out Supplies 09/08/2023 18220 72.68 103-30-4376-0200 U.S. Bank Amazon-National Night Out Supplies 09/08/2023 18220 21.88 103-30-4376-0200 U.S. Bank Harbor Freight-Supplies National Nigh 09/08/2023 18220 81.46 103-30-4376-0200 U.S. Bank Smart & Final- Credit 09/08/2023 18220 -248.76 103-30-4376-0200 U.S. Bank LADHP-Health Permit-National Night 09/08/2023 18220 239.19 103-30-4376-0200 U.S. Bank Smart & Final- Food & Drinks Nationa 09/08/2023 18220 513.91 103-30-4376-0200 U.S. Bank Klatch Coffee- Coffee with a Cop 09/08/2023 18220 70.16 Vendor Subtotal: 1,368.36
103-30-4396-0000 U.S. Bank Rotary-Quarterly Membership Chief In 09/08/2023 18220 305.00 Vendor Subtotal: 305.00
103-30-4399-0000 IntelesysOne Report Writing Room IT Switch & Lab 09/22/2023 0 1,988.98 Vendor Subtotal: 1,988.98
103-30-4412-0000 U.S. Bank UPS Store-Postage 09/08/2023 18220 16.38 Vendor Subtotal: 16.38
103-30-4415-0000 Ana Alatorre-Rivera Training-Mileage 9/20/23 09/08/2023 18179 47.81 103-30-4415-0000 Ana Alatorre-Rivera Training-Commuter Lunch 9/20/23 09/08/2023 18179 8.00 Vendor Subtotal: 55.81
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 29 PAGE 190 of 294
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4415-0000 Adriana Archuleta Training-Commuter Lunch 10/10/23 09/22/2023 0 8.00 103-30-4415-0000 Adriana Archuleta Training-Mileage 10/10/23 09/22/2023 0 44.15 Vendor Subtotal: 52.15
103-30-4415-0000 Stephen Chauncey Training- Ofc. Heredia 10/24/23-10/27 09/22/2023 18243 80.00 103-30-4415-0000 Stephen Chauncey Training- Ofc. Serrano 10/24/23-10/27 09/22/2023 18244 170.00 103-30-4415-0000 Stephen Chauncey Training- Ofc. Espinoza 10/24/23-10/2 09/22/2023 18242 80.00 Vendor Subtotal: 330.00
103-30-4415-0000 City of Santa Ana Training-Officer Archuleta 11/27/23-12 09/22/2023 18246 1,250.00 Vendor Subtotal: 1,250.00
103-30-4415-0000 Jose Corney Training-Mileage 10/5/23 09/22/2023 18249 78.60 103-30-4415-0000 Jose Corney Training-Commuter Lunch 10/5/23 09/22/2023 18249 8.00 Vendor Subtotal: 86.60
103-30-4415-0000 Brandon Espinoza Training-Mileage 10/27/23 09/22/2023 18254 64.19 103-30-4415-0000 Brandon Espinoza Training-Commuter Lunch 10/27/23 09/22/2023 18254 8.00 Vendor Subtotal: 72.19
103-30-4415-0000 Danny Gutierrez Training-Mileage 8/21/23-8/25/23 09/08/2023 0 20.96 103-30-4415-0000 Danny Gutierrez Training-Commuter Lunch (5) 8/21/23 09/08/2023 0 40.00 Vendor Subtotal: 60.96
103-30-4415-0000 Joselina Heredia Training-Mileage 10/27/23 09/22/2023 18263 64.19 103-30-4415-0000 Joselina Heredia Training-Commuter Lunch 10/27/23 09/22/2023 18263 8.00 Vendor Subtotal: 72.19
103-30-4415-0000 Ernesto Lopez Training-Commuter Lunch 9/21/23 09/22/2023 18267 8.00 103-30-4415-0000 Ernesto Lopez Training-Mileage 9/21/23 09/22/2023 18267 79.39 103-30-4415-0000 Ernesto Lopez Training-Mileage 9/25/23 09/22/2023 18268 66.94 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 30 PAGE 191 of 294
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 154.33
103 30 4415 0000 Naved Qureshi Training-Basic Course (3) 9/17/23-9/20 09/22/2023 0 225 00 Vendor Subtotal: 225.00
103-30-4415-0000 Juan Salcido Training-Commuter Lunch (2) 10/2/23 09/22/2023 18281 16.00 103-30-4415-0000 Juan Salcido Training-Mileage 10/2/23-10/3/23 09/22/2023 18281 110.83 Vendor Subtotal: 126.83
103-30-4415-0000 Jocelyn Melissa Serrano Training-Mileage 10/24/23-10/27/23 09/22/2023 18287 256.76 103-30-4415-0000 Jocelyn Melissa Serrano Training-Commuter Lunch (4) 10/24/2 09/22/2023 18287 32.00 103-30-4415-0000 Jocelyn Melissa Serrano Training-Mileage 10/10/23 09/22/2023 18288 44.15 Vendor Subtotal: 332.91
103-30-4415-0000 U.S. Bank Hilton Garden Inn-Training Hotel 4 Ni 09/08/2023 18220 528.92 103-30-4415-0000 U.S. Bank EB Critical Incident-Training Cpl.Calis 09/08/2023 18220 134.24 103-30-4415-0000 U.S. Bank EB Critical Incident-Training Sgt. Guti 09/08/2023 18220 134.24 103-30-4415-0000 U.S. Bank Embassy Consulting-Cpl.Calistro 09/08/2023 18220 125.00 103-30-4415-0000 U.S. Bank RVSD-Training Ofc.Corney 09/08/2023 18220 131.84 103-30-4415-0000 U.S. Bank RVSD-Training Ofc.Corney 09/08/2023 18220 210.12 103-30-4415-0000 U.S. Bank LEEDA-Training Sgt.Gutierrez 09/08/2023 18220 795.00 103 30 4415 0000 U S Bank Hilton -Training Hotel 3 Nights Sgt.Qu 09/08/2023 18220 437 61 103-30-4415-0000 U.S. Bank KTLLC-Training Dispatch Curtis 09/08/2023 18220 149.00 Vendor Subtotal: 2,645.97
103-30-4415-0000 Vince Wilson Training-Mileage 10/11/23 09/22/2023 18300 53.19 Vendor Subtotal: 53.19
103-30-4415-0000 Kenric Wu Training-Commuter Lunch 10/4/23 09/22/2023 0 8.00 103-30-4415-0000 Kenric Wu Training-Mileage 10/4/23 09/22/2023 0 29.34 Vendor Subtotal: 37.34
103-30-4436-0000 Cynthia Saenz Pre-Employment Polygraph-Dispatch A 09/22/2023 0 675.00 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 31 PAGE 192 of 294
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 675.00
103-30-4436-0000 Robert Patrick Sanderson Background Applicant -Dispatch & Ca 09/08/2023 18210 2,600.00 103-30-4436-0000 Robert Patrick Sanderson Background Check-Dispatch Applican 09/22/2023 18282 1,300.00 103-30-4436-0000 Robert Patrick Sanderson Background Check-Police Cadet Appli 09/22/2023 18282 1,300.00 Vendor Subtotal: 5,200.00
103-30-4468-0000 U.S. Bank Hilton-Training Hotel 3 Nights Ofc.Av 09/08/2023 18220 639.51 103-30-4468-0000 U.S. Bank CA Police Chief Assoc.-Recruitment & 09/08/2023 18220 125.00 103-30-4468-0000 U.S. Bank Hilton-Training Hotel 3 Nights Ofc.Ric 09/08/2023 18220 639.51 103-30-4468-0000 U.S. Bank Police Records Mgmt.-Training D.Gas 09/08/2023 18220 395.00 103-30-4468-0000 U.S. Bank CA Police Chief Assoc.-Recruitment & 09/08/2023 18220 125.00 103-30-4468-0000 U.S. Bank CA Police Chief Assoc.-Recruitment & 09/08/2023 18220 125.00 103-30-4468-0000 U.S. Bank CA Police Chief Assoc.-Recruitment & 09/08/2023 18220 125.00 103-30-4468-0000 U.S. Bank Clears-Training Seminar-A. Gonzalez 09/08/2023 18220 550.00 Vendor Subtotal: 2,724.02
103-30-4480-0000 U.S. Bank Best Western-Hotel Training 3 Nights- 09/08/2023 18220 487.67 103-30-4480-0000 U.S. Bank CA Police Chief Assoc. Training- Ofc. 09/08/2023 18220 1,425.00 103-30-4480-0000 U.S. Bank Best Western-Hotel Training 3 Nights- 09/08/2023 18220 469.49 103-30-4480-0000 U.S. Bank Omni La Costa-Refund 09/08/2023 18220 -333.90 103-30-4480-0000 U.S. Bank PCAM Archdiocese-Parking LA Court 09/08/2023 18220 24.00 Vendor Subtotal: 2,072.26
103-30-4492-0003 U.S. Bank IRA Green-Collar Insignia 09/08/2023 18220 61.20 103-30-4492-0003 U.S. Bank Entenmann Rovin -Badge 09/08/2023 18220 151.89 Vendor Subtotal: 213.09
103-30-4500-4950 The Gas Company Gas Service July-August 2023-PD 09/08/2023 18218 14.42 Vendor Subtotal: 14.42
103-30-4500-9025 AT&T Phone Service July-August 2023-PD 09/08/2023 18182 1,733.67 Vendor Subtotal: 1,733.67
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 32 PAGE 193 of 294
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4508-0000 U.S. Bank New Century BMW-Repair to Motorcy 09/08/2023 18220 261.53 103-30-4508-0000 U.S. Bank Home Depot-Supplies Repairs Car Doo 09/08/2023 18220 124.37 Vendor Subtotal: 385.90
103-30-4508-0000 WEX Bank Fuel 7/26/23-8/25/23-PD 09/22/2023 18299 99.41 103-30-4508-0000 WEX Bank Fuel 7/26/23-8/25/23-PD 09/22/2023 18299 112.94 Vendor Subtotal: 212.35
103-34-3332-0000 Noridian Medicare JE Part B Refund Refund-Paramedic Overpayment/Paym 09/08/2023 18172 495.32 Vendor Subtotal: 495.32
103-34-3332-0000 Dept of Health Care Service Refund-Paramedic Overpayment/Paym 09/08/2023 18176 339.96 Vendor Subtotal: 339.96
103-34-4010-0000 Ameritas Life Insurance Corp Adjustment Premium Sept 2023 09/22/2023 18230 26.76 Vendor Subtotal: 26.76
103-34-4010-0000 Mutual of Omaha Adjustment Premium Sept 2023 09/22/2023 18272 18.01 Vendor Subtotal: 18.01
103-34-4150-0000 City of Alhambra Fire Training Facility FY 2023-2024 09/08/2023 18191 4,413.54 Vendor Subtotal: 4,413.54
103-34-4150-0000 City of Glendale Verdugo Fire Dispatch 7/1/23-12/31/23 09/22/2023 18248 51,054.00 Vendor Subtotal: 51,054.00
103-34-4150-0000 EMS QI Partners, LLC EMS QI & Education August 2023 09/22/2023 18253 2,330.00 Vendor Subtotal: 2,330.00
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 33 PAGE 194 of 294
Account Number Vendor Description GL Date Check No Amount PO No 103-34-4150-0000 Santa Ana College Wellness Program-FD 09/08/2023 18211 2,984.00 Vendor Subtotal: 2,984.00
103-34-4150-0500 Adobe Inc Adobe- Acrobat Pro 09/22/2023 18226 546.96 Vendor Subtotal: 546.96
103-34-4150-0500 U.S. Bank Apple.com-ICloud Storage-FD 09/08/2023 18220 2.99 Vendor Subtotal: 2.99
103-34-4204-0000 U.S. Bank LA Times- Monthly Subscription-FD 09/08/2023 18220 16.00 103-34-4204-0000 U.S. Bank Star News- Monthly Subscription-FD 09/08/2023 18220 10.00 Vendor Subtotal: 26.00
103-34-4206-0000 GMAT Inc Repair Bay Door-FD 09/22/2023 0 533.00 Vendor Subtotal: 533.00
103-34-4206-0000 Veritiv Operating Company Janitorial Supplies Shipping 09/08/2023 0 8.21 103-34-4206-0000 Veritiv Operating Company Janitorial Supplies 09/08/2023 0 59.15 Vendor Subtotal: 67.36
103-34-4206-0000 U.S. Bank Home Depot-Station Repair 09/08/2023 18220 83.29 103-34-4206-0000 U.S. Bank Ace Hardware-FD Patio Improvement 09/08/2023 18220 245.93 Vendor Subtotal: 329.22
103-34-4316-0000 Canon Financial Services Inc Copier Lease-August 2023-FD 09/08/2023 18187 124.83 Vendor Subtotal: 124.83
103-34-4316-0000 CopyFree Technology Inc Copier Base Rate Charge 8/22/23-9/21 09/08/2023 0 23.70 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 34 PAGE 195 of 294
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 23.70
103-34-4376-0000 Life-Assist Inc Ambulance Supplies 09/08/2023 0 230.07 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 09/22/2023 0 434.96 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 09/22/2023 0 459.25 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 09/22/2023 0 1,317.55 Vendor Subtotal: 2,441.83
103-34-4376-0000 Linde Gas & Equipment In Oxygen 09/08/2023 18202 106.13 Vendor Subtotal: 106.13
103-34-4376-0000 Office Depot Paper & Magnet Board 09/08/2023 18206 104.99 Vendor Subtotal: 104.99
103-34-4376-0000 U.S. Bank Skedco-Rescue Rope 09/08/2023 18220 54.39 103-34-4376-0000 U.S. Bank Amazon-Desktop Monitor FD Chief's O 09/08/2023 18220 141.63 103-34-4376-0000 U.S. Bank Restaurant Depot-Kitchen Supplies 09/08/2023 18220 13.05 103-34-4376-0000 U.S. Bank Ralphs-Water for Engine 09/08/2023 18220 73.68 103-34-4376-0000 U.S. Bank Shift Calendar- 2024 Shift Calendars 09/08/2023 18220 635.49 103-34-4376-0000 U.S. Bank Amazon-Office Supplies 09/08/2023 18220 29.47 103-34-4376-0000 U.S. Bank Smart & Final-Popsicles for National N 09/08/2023 18220 33.00 103-34-4376-0000 U.S. Bank Amazon-Phone Holder 09/08/2023 18220 19.68 Vendor Subtotal: 1,000.39
103-34-4376-0000 Zoll Medical Corporation Ambulance Supplies 09/08/2023 0 1,296.17 Vendor Subtotal: 1,296.17
103-34-4396-0000 U.S. Bank Rotary Club-Quarterly Membership Ch 09/08/2023 18220 305.00 Vendor Subtotal: 305.00
103-34-4436-0000 Allstar Fire Equipment Inc Boots 09/08/2023 18180 536.37 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 35 PAGE 196 of 294
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 536.37
103-34-4436-0000 Galls, LLC Uniform Shoes 09/22/2023 18257 82.37 Vendor Subtotal: 82.37
103-34-4468-0000 Timothy Chow Reissue Check-Training- Per Diem Lun 09/22/2023 18245 54.00 Vendor Subtotal: 54.00
103-34-4468-0000 Alec Martinez Training-Per Diem Breakfast (5) 7/10/2 09/08/2023 18203 85.00 103-34-4468-0000 Alec Martinez Reimbursement Training Class -FF2 C 09/08/2023 18203 75.00 103-34-4468-0000 Alec Martinez Training-Per Diem Lunch (5) 7/10/23-7 09/08/2023 18203 90.00 Vendor Subtotal: 250.00
103-34-4468-0000 St. George's Medical Clinic DMV Physical-B.Campbell 09/22/2023 18291 120.00 Vendor Subtotal: 120.00
103-34-4468-0000 U.S. Bank Foxy's Restaurant-Brush Training Instr 09/08/2023 18220 82.69 103-34-4468-0000 U.S. Bank Amazon-Training Manuals 09/08/2023 18220 78.74 103-34-4468-0000 U.S. Bank Fire Protection Publication-IFSTA Boo 09/08/2023 18220 593.50 103-34-4468-0000 U.S. Bank Amazon-Training Manuals 09/08/2023 18220 113.88 103-34-4468-0000 U.S. Bank Amazon-Training Manuals 09/08/2023 18220 291.16 103-34-4468-0000 U.S. Bank LA Area Region-Credit 09/08/2023 18220 -35.00 Vendor Subtotal: 1,124.97
103-34-4480-0000 U.S. Bank LA Area Fire-Conference M.Dondanvi 09/08/2023 18220 1,071.21 103-34-4480-0000 U.S. Bank LAAFCA-Conference Chief Rueda 09/08/2023 18220 751.40 Vendor Subtotal: 1,822.61
103-34-4492-0004 U.S. Bank Galls-Boots 09/08/2023 18220 441.43 103-34-4492-0004 U.S. Bank Lawman Badge-Centennial Badges 09/08/2023 18220 1,339.68 Vendor Subtotal: 1,781.11
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 36 PAGE 197 of 294
Account Number Vendor Description GL Date Check No Amount PO No 103-34-4500-9025 AT&T Phone Service Aug-Sept 2023-FD 09/22/2023 18232 1,496.02 Vendor Subtotal: 1,496.02
103-34-4500-9025 AT&T Long Distance Long Distance Phone Service Aug 202 09/22/2023 18234 44.86 Vendor Subtotal: 44.86
103-34-4500-9025 Verizon Wireless Mobile Computer Service 7/24/23-8/23 09/22/2023 18298 291.27 Vendor Subtotal: 291.27
103-34-4508-0000 A1 Automotive Service Inc AC Repair RA 791 09/08/2023 18178 898.06 Vendor Subtotal: 898.06
Subtotal for Fund: 103 129,718.57
207-11-4208-1330 City of Pasadena Dial-A-Ride April-June 2023 09/08/2023 18193 5,010.39 Vendor Subtotal: 5,010.39
207-62-4208-0000 Mission School Transportation Camp Bus Service August 2023 09/22/2023 18271 1,833.33 Vendor Subtotal: 1,833.33
Subtotal for Fund: 207 6,843.72
214-48-4600-9272 CJ Concrete Construction Inc Sidewalk Replacement Project Paymen 09/22/2023 0 19,000.00 Vendor Subtotal: 19,000.00
Subtotal for Fund: 214 19,000.00
245-00-4600-1000 Control Air Enterprises HVAC-Repair Wiring Sensor-Library 09/08/2023 18192 6,236.00 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 37 PAGE 198 of 294
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 6,236.00
Subtotal for Fund: 245 6,236.00
281-50-4399-0000 Picnic Furniture Inc Donation Bench-Lacy Park 09/22/2023 18277 1,018.41 Vendor Subtotal: 1,018.41
281-91-4376-2575 U.S. Bank Amazon-Flower Frame Program 09/08/2023 18220 131.76 Vendor Subtotal: 131.76
281-92-4376-2575 U.S. Bank WWW.Schoollife.com-Summer Readi 09/08/2023 18220 254.81 Vendor Subtotal: 254.81
Subtotal for Fund: 281 1,404.98
394-40-4600-1000 Allsteel Furniture, Fixtures & Equipment for S 09/22/2023 18228 40,237.75 000001071 Vendor Subtotal: 40,237.75
394-40-4600-1000 CABD Construction Inc Construction SMCC Project Payment # 09/08/2023 0 809,685.00 000001029 394-40-4600-1000 CABD Construction Inc Construction SMCC Project Payment # 09/22/2023 0 286,286.34 000001029 Vendor Subtotal: 1,095,971.34
394-40-4600-1000 Corporate Business Interiors Inc San Marino Community Center Shelvi 09/08/2023 18188 4,417.00 000001081 Vendor Subtotal: 4,417.00
394-40-4600-1000 Charisma Design Studio, Inc Wood Engraving-SMCC 09/08/2023 18189 3,876.30 Vendor Subtotal: 3,876.30
394-40-4600-1000 Crane Architectural Group Architectural Service Site Observation 09/22/2023 18250 1,000.00 394-40-4600-1000 Crane Architectural Group Architectural Service -Phase VI- As-B 09/22/2023 18250 3,100.00 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 38 PAGE 199 of 294
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 4,100.00
394-40-4600-1000 Griffin Structures Inc Construction Management Service SM 09/22/2023 0 29,244.55 000001030 Vendor Subtotal: 29,244.55
394-40-4600-1000 IntelesysOne IT Network for SMCC Project 09/22/2023 0 2,773.31 Vendor Subtotal: 2,773.31
394-40-4600-1000 U.S. Bank Amazon-Frames for City Council Pictu 09/08/2023 18220 109.45 Vendor Subtotal: 109.45
394-44-4600-8022 Dudek Lift Station Improvement Program July 09/22/2023 0 29,035.00 Vendor Subtotal: 29,035.00
394-48-4600-9272 CJ Concrete Construction Inc Sidewalk Replacement Project Paymen 09/22/2023 0 375,128.87 Vendor Subtotal: 375,128.87
Subtotal for Fund: 394 1,584,893.57
591-30-4613-0594 West Coast Lights & Sirens Outfitting PD F-150 Truck 09/08/2023 18219 8,427.62 Vendor Subtotal: 8,427.62
591-42-4613-0450 La Verne Power Equipment Inc Battery Powered Tools 09/08/2023 18201 2,015.76 000001079 Vendor Subtotal: 2,015.76
Subtotal for Fund: 591 10,443.38
596-10-4356-3412 CA JPIA All Risk Property Insurance 7/1/23-7/1 09/08/2023 0 78,963.00 AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 39 PAGE 200 of 294
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 78,963.00
Subtotal for Fund: 596 78,963.00
609-00-2002-0000 Metro Water Domestic Water July 2023 09/08/2023 0 151,520.91 Vendor Subtotal: 151,520.91
Subtotal for Fund: 609 151,520.91
Report Total: 2,757,370.89
AP-Transactions by Account (09/27/2023 - 12:44 PM) Page 40 PAGE 201 of 294
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Paul Chung, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: October 11, 2023
SUBJECT: COMMITMENT OF DONATIONS FUND YEAR-END BALANCE

RESERVES

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
Governmental Accounting Standards Board ("GASB") Statement No. 54 defines five specific classifications of fund balance for funds categorized as governmental funds. (All of the City’s individual funds are categorized as governmental funds, except for the Capitalized Equipment and Agency Funds.) The five fund balance classifications are intended to identify whether the specific components of fund balance are available for appropriation and are therefore "spendable." The classifications also are intended to identify the extent to which fund balance is constrained by special restrictions, if any.

Applicable only to governmental funds, the five classifications of fund balance are as follows:

Classifications Nature of Restriction
Non-spendable Cannot be readily converted to cash
Restricted Externally imposed restrictions
Committed City Council imposed commitment
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 202 of 294
Assigned City Manager assigned purpose/intent
Unassigned Residual balance not otherwise
restricted/committed/assigned
Committed fund balance: That portion of a fund balance that includes amounts that can only be used for specific purposes pursuant to constraints imposed by formal action by the government's highest level of decision-making authority, and remain binding unless removed in the same manner. The City considers a resolution to constitute a formal action for the purposes of establishing a committed fund balance. The action to constrain resources must occur within the fiscal reporting period; however the amount can be determined subsequently.

DISCUSSION
On September 28, 2018, the City Council adopted the City's Donations Policy.

The Policy requires appropriate accounting and internal controls over donations activity, especially within the Donations Fund which is a component of the General Fund. The Policy also provides that properly documented excess or deficit annual collections can be carried between years on the City's accounting records. This will satisfy the intention of our donors that we apply their donations to intended purposes even if transactions cross fiscal years.

In October 2022, the City Council reaffirmed the committed fund balance of $274,377 as of June 30, 2022. The $274,377 was reported as committed fund balance of the General Fund on the City’s audited Annual Comprehensive Financial Report at June 30, 2022 as a result of this Council action. (The Donations Fund is combined with the General Fund on the City’s audited Annual Comprehensive Financial Report.)
To be consistent and for maximum transparency, the year-end figures of the Donations Fund are being presented to the City Council again this year for review and to authorize the Finance Department to commit these balances as of June 30, 2023.

FISCAL IMPACT & PROCUREMENT REVIEW
If approved, the committed balance would decrease by $28,773 from last year’s balance of $274,377 that was approved at the October 12, 2022 City PAGE 203 of 294
Council meeting. The table below provides the detail of the donations by department:

See Attachment 1 for a breakdown of this committed balance by City activity.

This report requires no procurement review.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council approve the accompanying resolution to commit the balance as of June 30, 2023 as noted in the attachments. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Resolution No. R-23-26 to commit the balance of $245,604 in the Donations Fund as of June 30, 2023.”

ATTACHMENTS

1.Committed Balance by City Activity

2.Balance Sheet from Audited Annual Comprehensive Financial Report as of June 30, 2022

3.Resolution No. R-23-26
PAGE 204 of 294
ATTACHMENT 1
Balance at Balance at
6/30/2022 Donations Expenditures 6/30/2023
Community Development Projects
Centennial Fountain $ 72,288 $ - $ - $ 72,288
Public Safety
Police Department 58,151 2,586 (35,703) 25,034
Public Safety Family Assist 100 - - 100
Fire Department 7,851 250 - 8,101
$ 66,102 $ 2,836 $ (35,703) $ 33,235
Parks and Recreation
Patrick's Tree 6,099 - - 6,099
Lacy Park (Benches & Gate) (2,930) 57,734 (63,356) (8,552) Parklet 1,596 - - 1,596
War Memorial 40,672 - (850) 39,822
Recreation 14,633 161 (570) 14,224
Track Meet & Memorial Day & 4th of July 3,841 4,350 (1,949) 6,242 Preschool 2,894 - - 2,894
$ 66,805 $ 62,245 $ (66,725) $ 62,325
Library
Library Administration 13,396 48 - 13,444
Crain Art Gallery 14,076 944 - 15,020
Adult Services 27,716 10,750 (8,991) 29,475
Children's Services 13,994 25,800 (19,977) 19,817
$ 69,182 $ 37,542 $ (28,968) $ 77,756
Grand Total: $ 274,377 $ 102,623 $ (131,396) $ 245,604
PAGE 205 of 294
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PAGE 206 of 294
RESOLUTION NO. R-23-26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN

MARINO, APPROVING COMMITMENT OF FUND BALANCES IN

THE DONATIONS FUND
WHEREAS, the Governmental Accounting Standards Board (GASB) has issued Statement No. 54 establishing a hierarchy of fund balances as follows:
• Non-Spendable Fund Balance – Amounts that are not in a spendable form or are required to be maintained intact. Examples are inventory, pre-paid expenses, and revolving cash fund amounts.
• Restricted Fund Balance – Amounts that can be spent only for the specific purposes stipulated by external resource providers (such as grantors), or enabling legislation.

Restrictions may be changed or lifted only with the consent of the resource providers. • Committed Fund Balance – Amounts subject to internal constraints self-imposed by the City’s highest level of decision-making authority. Commitments may be changed or lifted only by the City Council taking the same formal action that imposed the constraint originally.
• Assigned Fund Balance – Amounts the City intends to use for a specific purpose.

Assignments may be established by the City Manager or by a designee of the City Manager.
• Unassigned Fund Balance – Amounts representing the residual balance in the General Fund that has not been assigned to other funds and that are not in the other classifications.; and
WHEREAS, GASB Statement No. 54 further clarifies the constraints that govern how a governmental entity can use and designate amounts reported as fund balance and stipulates that the Fund Balance can only be Committed by action of the highest level of decision-making authority of the governmental entity; and
WHEREAS, the City Council is the highest level of decision-making authority, and has the authority to commit, assign, or evaluate existing fund balance classifications and identify the intended uses of committed or assigned funds pursuant to City Policy; and WHEREAS, the committed fund balance classification reflects amounts subject to internal constraints self-imposed by the City Council; and
WHEREAS, once the committed fund balance constraints are imposed it requires the constraint to be removed by the City Council prior to redirecting the funds for other purposes; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, DOES HEREBY FIND, DETERMINE, AND RESOLVE THAT in accordance with the provisions of GASB 54, hereby commits the following portions of fund balances, as indicated by the Committed Fund Balance classification, and funds cannot be used for PAGE 207 of 294
any purpose other than directed below, unless the City Council adopts another resolution to remove or change the constraint:
• The ending balance in the Donations Fund (Fund 281) at June 30, 2023 in the amount of $245,604.

PASSED, APPROVED, AND ADOPTED, at a Regular Meeting of the City Council of the City of San Marino, California, on this 11th day of October, 2023. ______________________________________

STEVE TALT, MAYOR

CITY OF SAN MARINO
ATTEST:
__________________________________

ALISON WALKER, CITY CLERK

CITY OF SAN MARINO
PAGE 208 of 294

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, Alison Walker, City Clerk of the City of San Marino, California, hereby certify that Resolution No R-23-26 was adopted by the City Council of the City of San Marino at a Regular Meeting held on the 11th day of October, 2023, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________

ALISON WALKER, CITY CLERK

CITY OF SAN MARINO
PAGE 209 of 294
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Nicole Tibbet, Community Engagement Manager
DATE: October 11, 2023
SUBJECT: AUTHORIZATION OF MEMORANDUM OF AGREEMENT AND

APPROPRIATION OF ADDITIONAL BUDGET FOR

CONTINUED PARTICIPATION IN COYOTE MANAGEMENT
PLAN

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Safe Community

BACKGROUND
In late 2018, the City of San Marino worked with the San Gabriel Valley Council of Governments (SGVCOG) and other neighboring cities to form a Coyote Management Task Force to address the existing and rising coyote issues in the San Gabriel Valley, spurred on by the fact that coyote safety and management is a regional issue.

The task force met several times to assess the feasibility of developing a regional coyote management framework and implementation plan that would provide a comprehensive regional coyote management model for all San Gabriel Valley cities, give guidance for dealing with coyotes in the region, and allow the SGVCOG to provide coyote management services for interested member agencies.

San Marino staff members were also a part of the subcommittee that worked closely with the SGVCOG, the California Department of Fish and Wildlife, the University of California Agriculture and Natural Resources, and local Humane Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 210 of 294
Society organizations to develop the two documents that have since been approved SGVCOG and City Council and have been used to aid in the management and tracking of coyote activity:

1. SGVCOG Regional Wildlife Management Framework (Attachment 1)

2. Coyote Program Memorandum of Understanding (Attachment 2) The Regional Wildlife Management Framework serves as a best practices document that cities can use as a resource that includes coyote management strategies, reporting tools, and other resources to reduce human-coyote conflicts.

The Coyote Management Implementation Plan uses the Regional Wildlife Management Framework principles to operate a mechanism for cities in the San Gabriel Valley to create a more robust coyote management and outreach program that extends throughout the region. Under this plan, the SGVCOG serves as the umbrella organization that is responsible for providing public outreach and education and creating and monitoring a comprehensive reporting and response mechanism on behalf of participating agencies.

In September 2019, the City Council authorized the City Manager to execute the Coyote Program Memorandum of Understanding and allocated $10,000 for program services. Amendment No. 1 (Attachment 3) to the MOA was executed in September 2021 and will expire October 30, 2023. In order to continue participation in the Coyote Management program, staff will need to authorize Amendment No. 2 (Attachment 4) to the MOA.

DISCUSSION
The City greatly benefits from participation in the regional Coyote Management Program. As coyotes do not stay within particular city boundaries, tracking their activity is best conducted at a regional level. The Coyote Management program also provides education and resources that City staff does not have the capacity or knowledge to provide. SGVCOG staff conduct outreach at City events, as well as, educational seminars and hotline advice for residents to ask questions about coyote safety. As such, an extension of the Memorandum of Understanding will ensure the continuation of these services. The proposed Amendment No. 2 would extend services to June 30, 2025.

To align with increases in the Consumer Price Index (CPI) since the inception of the program, SGVCOG has increased the cost of participation from $10,000 to $10,600 (6%). Since the City Budget was approved in May, this increase was not known at the time, so additional funding will need to be appropriated.

PAGE 211 of 294

FISCAL IMPACT & PROCUREMENT REVIEW
The increased cost to participate in the Coyote Management Implementation Plan is $10,600. $10,000 was budgeted for FY 2023-24 for the contracted services. An additional $600 will need to be allocated to account #101-09- 4150-0000 to pay for the services.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council authorize the City Manager to execute the Second Amendment to the Memorandum of Understanding with the San Gabriel Valley Council of Governments for participation in the Coyote Management Implementation Plan.

If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to authorize the City Manager to execute the Second Amendment to the Memorandum of Understanding with the San Gabriel Valley Council of Governments for participation in the Coyote Management Implementation Plan, extending the term through June 30, 2025 and increasing the annual contribution from $10,000 to $10,600, and appropriate an additional $600 to account #101-09-4150-0000 for the increase for contracted services.”

ATTACHMENTS

1. Coyote Program Memorandum of Understanding

2. SGVCOG Regional Wildlife Management Framework

3. Coyote Program Memorandum of Understanding Amendment No. 1

4. DRAFT Coyote Program Memorandum of Understanding Amendment No. 2 PAGE 212 of 294
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PAGE 218 of 294
Wildlife
Management
Framework
San Gabriel Valley Council of Governments
Sophia Sousa
Management Aide
[email protected]
Vanessa Guerra
Management Aide
[email protected]
Contact information:

PAGE 219 of 294
San Gabriel Valley Wildlife Management
Framework
Section 1: Introduction and Guiding Principles 2
Section 2: Public Education & Outreach 3

2.1 Attractants 4

2.2 Deterrents 6

2.3 Pet Protection 7

2.4 Laws & Ordinances 7
Section 3: Response & Reporting 7
Section 4: Behavior Modification & Hazing 8
Section 5: Feral-Domestic Animals 9
Section 6: Relevant Laws 12
Appendices
Appendix A: Hazing and Other General Considerations for Wildlife Encounters 13 Appendix B: Practical Hazing/Deterrent Tools and Methods 22 Appendix C: Wildlife Yard Audit 23
Appendix D: Wildlife Safety Response Plan Template 24
Appendix E: Black Bear Safety Response Plan Template 26 Appendix F: Sample Ordinances to Prohibit the Feeding of Wildlife 28 Appendix G: California and Los Angeles County Codes Regarding Feeding and Trapping Wildlife 34 Appendix H: Sample Ordinance Regarding Trapping Wildlife in the City Of Los Angeles 35 Appendix I: List of SGVCOG Member Agencies’ Coyote Management Plans 36 Appendix J: Additional Resources and Management Plans on Coexisting with Wildlife 36

Section 1: Introduction & Guiding Principles
The purpose of the San Gabriel Valley Wildlife Management Framework (WMF) is to provide guidance for coexisting with wildlife in the San Gabriel Valley region. The main goal of the WMF is to discourage the habituation of wildlife in an urban environment by using education, behavior modification, and a robust human/wildlife reporting and responding system. The recommended actions in this WMF are designed to increase communities’ knowledge and understanding of how wild animals behave and to make clear how such behavior can be managed or reduced to eliminate human conflicts with wildlife.

This framework has been modeled after plans that were utilized by other municipalities in Southern California, including the 2019 San Gabriel Valley Coyote Management Framework. This framework does not supersede federal, state, county, and city regulations and policies. Additionally, this framework does not apply to San Gabriel Valley residents, businesses, or homeowner associations in pursuit of their legal rights in dealing with wildlife.

Wild animals exist throughout the San Gabriel valley, yet cities are not responsible for the actions or damage caused by them. Wild animals are a common and an integral part of our ecosystem, biosphere and the circle of life. They transcend city boundaries, which is why using a regional management approach is so important. Common types of wildlife observed in the San Gabriel Valley vary from apex predators and tertiary consumers, such as coyotes, black bears, mountain lions, and bobcats, to othe-r secondary and primary consumers, including deer, opossums, raccoons, and skunks. Apex predators and tertiary consumers include animals that are at the “top” of the food chain, meaning they are not preyed upon by other animals. Secondary consumers include omnivores, meaning they eat meat and plants, that are both preyed upon and prey on other animals. Primary consumers include herbivores, meaning they only eat plants. Feral-domestic animals (FDAs), such as feral cats and peafowl, are prevalent as well. Table 1 lists each of these animals and their classification. As a result, humans, wild animals, and FDAs each share the same living space, inevitably leading to wild/feral animal-human interactions. This framework outlines how to safely coexist with the multitude of animals living in the San Gabriel Valley.

Table 1–Trophic Levels of Animals Commonly Found in the San Gabriel Valley Classification (Trophic Level) Associated Animals
Apex Predators/Tertiary Consumers Black bears, mountain lions, coyotes, bobcats Secondary Consumers Wildlife: opossums, skunks, raccoons, rattlesnakes FDAs: feral cats and peafowl
Primary Consumers Deer, wild rabbits, tree squirrels
As recommended by the California Department of Fish and Wildlife (CDFW), this WMF is guided by the following principles:
● Human safety is a priority in managing human-wildlife interactions. ● Wildlife serves an important role in San Gabriel Valley’s ecosystems. ● Preventive practices are crucial to minimizing potential interactions and encounters with wildlife.

● Solutions for wildlife conflicts must address both problematic wildlife behaviors and the human behaviors that invite them.
● Non-selective wildlife removal programs are ineffective for reducing wildlife population sizes or preventing human-wildlife conflicts in the long run.
● Regionwide programs that involve residents can improve coexistence among humans, wildlife, and pets.

The strategy for this framework is based on balancing respect and protection of wildlife without compromising public safety. It focuses on public education and outreach, as well as responding appropriately during and after encounters with wildlife.

Section 2: Public Education & Outreach
Wildlife awareness education is critical for residents to make informed decisions regarding their safety, properties, and pets by decreasing attractants, reshaping wildlife behavior, and creating reasonable expectations of normal wildlife behavior. Dissemination of information to residents, businesses, and schools will be accomplished through the use of the cities’ websites, newsletters, social media, press releases, town halls, community meetings, wildlife management workshops, and other direct and indirect public outreach campaigns.

Learning how to properly and effectively respond to a wildlife encounter empowers residents and supports reshaping undesired wildlife behavior. The public should understand what normal wildlife behavior is when living in close proximity to wildlife. For example, coyote vocalization is a normal and acceptable behavior that does not indicate aggression.

Local Government Best Practices for Wildlife Public Outreach ● Maintain a wildlife encounter response system (via phone and/or email) in which useful information may be provided.
● Host town hall meetings and provide educational workshops on wildlife safety and coexistence in communities with high human-wildlife interactions. ● Events should be tailored to the needs of each city, depending on the kinds of wildlife they most commonly experience.
● Distribute information regarding wildlife to residents and households in areas with high wildlife sightings.
● Information (mailers, social media posts, flyers, brochures, etc.) should be offered in English and other languages that are widely spoken by local residents. ● City websites should include web pages with relevant information and resources on wildlife management.

Cities are also encouraged to participate in the CDFW Wildlife Watch program. Wildlife Watch is a program that is modeled after the National Neighborhood Watch program. It allows residents and local agencies to address and resolve human-wildlife conflicts in their own community. Residents will need to complete required training and will be provided with support to develop an integrated wildlife