AGENDA – OCTOBER 27, 2023 PAGE 1 of 5
CITY OF SAN MARINO
CITY COUNCIL AGENDA
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
Philippe Eskandar, City Manager
www.CityofSanMarino.org
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108
ADJOURNED REGULAR MEETING OF THE
SAN MARINO CITY COUNCIL
FRIDAY, OCTOBER 27, 2023 AT 9:30 AM
BARTH ROOM CROWELL PUBLIC LIBRARY
1890 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.
Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.
In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.
The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.
How to view or listen to the meeting from home:
Visit www.CityofSanMarino.org/Zoom
How to offer public comment from home:
Public comment will be accepted by email to [email protected] until 3:00 p.m. the day before the meeting, to be read by the City Clerk during public comment. Lengthy public comment may be summarized in the interest of time, and previously distributed public comment will be noted. Any comments received after AGENDA – OCTOBER 27, 2023 PAGE 2 of 5
3:00 p.m. will be included in the public comment record but will not be read at the meeting.
Public comment will be accepted electronically via the zoom.us teleconference module during the meeting. Zoom comments will be taken after the in-person comments.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.
PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.
Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.
PRESENTATION
2023 SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS UPDATE
PUBLIC HEARINGS
1. PUBLIC HEARING TO CONSIDER AN EXTENSION TO AN URGENCY
INTERIM ORDINANCE ESTABLISHING A MORATORIUM ON THE
INSTALLATION OF ARTIFICAL TURF AND SYNTHETIC GRASS
PURSUANT TO CALIFORNIA CODE SECTION 65858
AGENDA – OCTOBER 27, 2023 PAGE 3 of 5
Recommendation: Staff recommends the City Council conduct a public hearing and then adopt Urgency Ordinance No. O-23-1410-U, by a four-fifths vote, extending the existing moratorium. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to adopt Urgency Ordinance No. O-23-1410-U, an Urgency Interim Ordinance of the City Council of San Marino Extending the Term of Ordinance No. O21-1385-U, Establishing a Temporary Moratorium on the Installation of Artificial Turf and Synthetic Grass in the City of San Marino.”
NEW BUSINESS
2. APPROVAL OF RESOLUTION R-23-28 ADOPTING THE COMMUNITY
CALENDAR APPROVAL POLICY
Recommendation: Staff recommends the Council approve Resolution R-23-28 and adopt the Community Calendar Approval Policy. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve Resolution R-23-28 and adopt the Community Calendar Approval Policy.”
3. APPROVAL OF RESOLUTION R-23-27 ADOPTING THE LACY PARK
CLOSURE FOR MAJOR EVENTS POLICY
Recommendation: Staff recommends the Council approve the Lacy Park Closure for Major Events Policy. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
”I move to approve Resolution R-23-27 adopting the Lacy Park Closure for Major Events Policy.”
4. ADOPTION OF REVISIONS TO THE CITY STREET TREE POLICY AND
PROCEDURES AMENDING THE REMOVAL PROCESS
Recommendation: Staff recommends the Council adopt the recommended revisions to the City’s Street Tree Policy and Procedures. If the City Council concurs, an appropriate motion would be:
“I move to adopt the recommended revisions to the City’s Street Tree Policy and Procedures”
5. SAN MARINO COMMUNITY CENTER FACILITY USE FEES FOR
COMMUNITY & NOT-FOR-PROFIT GROUPS
Recommendation: Staff requests that the City Council provide direction regarding the Group A user fees for the San Marino Community Center.
Should the City Council wish to set the Group A user fees for the San Marino Community Center based on a cost of service model as presented in Attachment 1, AGENDA – OCTOBER 27, 2023 PAGE 4 of 5
an appropriate motion would be:
“I move to adopt Resolution No. R-23-29 amending Resolution No. R-21-10 to include revised Section 12 of the Community Services Department’s Schedule of Fees for Service for FY 2023-24.”
CONSENT CALENDAR
6. APPROVAL OF REQUEST TO CLOSE THE LIBRARY ON MARCH 15-16, 2024 AND WAIVE APPLICABLE FEES FOR SAN MARINO PUBLIC
LIBRARY FOUNDATION’S FUNDRAISER EVENT, DELICIOUS
DESTINATIONS
Recommendation: Staff recommends the Council approve the closure of the Library on March 15-16, 2024, and waive applicable fees, for the purpose of holding the San Marino Public Library Foundation’s Delicious Destinations event. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the closure of the Crowell Public Library on March 15-16, 2024, and waive applicable fees, for the purpose of holding the San Marino Public Library Foundation’s Delicious Destinations event.”
7. APPROVAL OF NOTICE OF COMPLETION FOR YEAR 1 OF THE ANNUAL SIDEWALK REPLACEMENT PROGRAM PROJECT NO. 22-9272
Recommendation: Staff recommends the City Council accept Year 1 of the Multi-Year Sidewalk Replacement Program as complete and authorize the City Clerk to file the Notice of Completion. If the City Council concurs, an appropriate motion would be:
“I move to accept Year 1 of the Multi-Year Sidewalk Replacement Program Project No. 22-9272 performed by CJ Concrete Construction, Inc., as complete, and authorize the City Clerk to file the Notice of Completion.”
8. ADOPTION OF ORDINANCE NO. O-23-1407 (SECOND READING) AMENDING MUNICIPAL CODE SECTIONS 23.02.14 AND 23.15.04.1 TO
ALLOW MINISTERIAL APPROVAL WHEN RECONFIGURING SPACE
WITHIN AN EXISTING DWELLING UNIT IN THE SINGLE-FAMILY (R-1)
ZONE TO CREATE NO MORE THAN TWO ADDITIONAL BEDROOMS
Recommendation: Staff recommends the Council adopt Ordinance No. O-23-1407. If the City Council concurs with staff’s recommendation an appropriate motion would be:
“I move to adopt Ordinance No. O-23-1407, an Ordinance of the San Marino City Council amending San Marino Municipal Code Sections 23.02.14 and 23.15.04.01 to implement Assembly Bill 916 by allowing ministerial approval when reconfiguring space within an existing residential dwelling unit in the single-family (R-1) zone to create no more than two additional bedrooms.”
AGENDA – OCTOBER 27, 2023 PAGE 5 of 5
WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.
PUBLIC COMMENTS
FUTURE AGENDA ITEMS
ADJOURNMENT
Posted: ALISON WALKER
CITY CLERK