San Marino City Council
November 8, 2023

AGENDA – NOVEMBER 08, 2023 PAGE 1 of 383

CITY OF SAN MARINO

CITY COUNCIL AGENDA
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
Philippe Eskandar, City Manager
www.CityofSanMarino.org
(626) 300-0700 Phone
City Hall Council Chamber
2200 Huntington Drive
San Marino, CA 91108

REGULAR MEETING OF THE

SAN MARINO CITY COUNCIL
WEDNESDAY, NOVEMBER 08, 2023 AT 6:00 PM

CITY HALL COUNCIL CHAMBERS
2200 HUNTINGTON DRIVE
SAN MARINO, CA 91108
The City of San Marino appreciates your attendance. Citizens’ interest provides the Council with valuable information regarding issues of the community.

Regular meetings are held on the 2nd Wednesday of every month at 6:00 p.m. Typically, adjourned meetings are held on the last Friday of every month at 8:30 a.m.

In compliance with the Americans with Disabilities Act, any person with a disability who requires a reasonable modification or accommodation in order to participate in a meeting should contact the City Clerk via email at [email protected] or by phone at (626) 300-0705 prior to the meeting for assistance.

The public is welcome to attend the meeting in person or remotely via Zoom, however, the meeting will proceed as normal even if there are technical difficulties with Zoom. The City will do it’s best to resolve any technical issues as quickly as possible.

How to view or listen to the meeting from home:

Visit www.CityofSanMarino.org/Zoom
How to offer public comment from home:

Public comment will be accepted by email to [email protected] until 3:00 p.m. the day of the meeting, to be read by the City Clerk during public comment. Lengthy public comment may be summarized in the interest of time, and previously distributed public comment will be noted. Any comments received after AGENDA – NOVEMBER 08, 2023 PAGE 2 of 383
3:00 p.m. will be included in the public comment record but will not be read at the meeting.

Public comment will be accepted electronically via the zoom.us webinar module during the meeting. Zoom comments will be taken after the in-person comments.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL
Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt

POSTING OF AGENDA
The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Stoneman Building, 1560 Pasqualito Drive. The agenda is also posted on the City’s website:
http://www.cityofsanmarino.org.

PUBLIC COMMENTS
The City welcomes public input. Members of the public may address the City Council by completing a public comment card and giving it to the City Clerk prior to the meeting. At this time, the public may address the City Council on items that are not on the agenda.

Pursuant to state law, the City Council may not discuss or take action on issues not on the meeting agenda (Government Code Section 54954.2). The Mayor reserves the right to place limits on duration of comments. Staff may be asked to follow up on such items.

CITY MANAGER'S REPORT
This is an opportunity for the City Manager to inform the City Council and the public of any upcoming events or matters of interest to the community.

MOTION TO WAIVE FURTHER READINGS
This action permits the City Council to act on ordinances and resolutions without having to read the entire text of the ordinance or resolution. The title of an ordinance on First Reading must be read in its entirety. An ordinance on Second Reading does not require having the title read. However, the City Council may request that an ordinance or resolution be read in its entirety before taking any action.

AGENDA – NOVEMBER 08, 2023 PAGE 3 of 383

PRESENTATION
FAMILY COURT AWARENESS MONTH NOVEMBER 2023

PUBLIC HEARINGS

1. PUBLIC HEARING TO CONSIDER ADOPTION OF ORDINANCE NO. O23-1409 (FIRST READING) ADDING MUNICIPAL CODE SECTION

23.05.03 REGARDING DEVELOPMENT STANDARDS AND OBJECTIVE

DESIGN STANDARDS FOR MULTI-FAMILY RESIDENTIAL

DEVELOPMENT PROJECTS IN THE HISTORICAL AND CULTURAL ZONE Recommendation: Staff recommends the City Council conduct a public hearing and introduce for first reading Ordinance No. O-23-1409. If the City Council agrees, an appropriate motion would be:
“I move to waive full reading and introduce by title only Ordinance No. O-23- 1409, an Ordinance of the San Marino City Council adding San Marino Municipal Code Section 23.05.03 regarding development standards and objective design standards for multi-family residential development projects in the Historical and Cultural Zone.”

NEW BUSINESS

2. CONSIDERATION OF APPEAL FOR THE APPROVAL OF CONDITIONAL USE PERMIT NO. CUP 22-05 AT 2277 HUNTINGTON DRIVE TO

DETERMINE THE PARKING REQUIREMENT AT A PROPOSED

RESTAURANT (EL DORADO)
Recommendation: Staff recommends the City Council affirm the adoption of Planning Commission Resolution No. PCR 2308. If the City Council concurs with staff’s recommendation an appropriate motion would be:
“I move to adopt City Council Resolution No. 23-30 affirming the adoption of Planning Commission Resolution No. PCR 23-08 approving Conditional Use Permit Number CUP 22-05 at 2277 Huntington Drive to determine the parking requirement and to provide alcohol sales and consumption at a proposed restaurant- El Dorado.”

3. APPROVAL OF A THREE-YEAR PROFESSIONAL SERVICES AGREEMENT

WITH OPENGOV FOR ELECTRONIC PROCUREMENT AND CONTRACT

MANAGEMENT PLATFORM SERVICES IN A TOTAL AMOUNT OF
$71,200
Recommendation: Staff recommends the City Council approve a three-year professional services agreement with OpenGov for electronic procurement and contract management software services and appropriate funds in the amount of AGENDA – NOVEMBER 08, 2023 PAGE 4 of 383
$28,217 in support of this agreement. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve a three-year professional services agreement with OpenGov for electronic procurement and contract management software services in a total amount of $71,200, authorize the City Manager to execute the agreement on behalf of the City, and appropriate an additional $28,217 to account #101-09-4150-0500 (Other Contract Services – IT). ”

CONSENT CALENDAR

4. APPROVAL OF MINUTES
Recommendation: Staff recommends that the Council approve the minutes of the special meeting of October 11, 2023, the regular meeting of October 11, 2023, the joint City Council and Public Safety Commission meeting of October 27, 2023, the adjourned regular meeting of October 27, 2023, and the special meeting of October 27, 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the special meeting of October 11, 2023, the regular meeting of October 11, 2023, the joint City Council and Public Safety Commission meeting of October 27, 2023, the adjourned regular meeting of October 27, 2023, and the special meeting of October 27, 2023.”

5. CASH AND INVESTMENT REPORT FOR THE MONTH OF SEPTEMBER 2023
Recommendation: Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of September 2023.”

6. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR
OCTOBER 2023
Recommendation: Staff recommends the Council receive and file the Monthly Disbursements Report for the month of October 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of October 2023.”

7. APPROVAL OF CROWELL PUBLIC LIBRARY CLOSURE CALENDAR FOR 2024
Recommendation: Staff recommends the Council approval of the Crowell Public Library closure calendar for 2024. If the City Council concurs with staff’s AGENDA – NOVEMBER 08, 2023 PAGE 5 of 383
recommendation, an appropriate motion would be:
“I move to approve the Crowell Public Library closure calendar for 2024.”

8. LETTER OF AUTHORIZATION TO ALLOW SAN GABRIEL VALLEY
COUNCIL OF GOVERNMENTS TO APPLY FOR THE CALRECYLE SB 1383

LOCAL ASSISTANCE GRANT ON BEHALF OF THE CITY
Recommendation: Staff recommends the City Council authorize the City Manager to sign a Letter of Authorization allowing the San Gabriel Valley Council of Governments (SGVCOG) to submit a regional application for Round Two of the SB 1383 Local Assistance Grant Program. If the Council concurs, an appropriate motion would be:
“I move to authorize the City Manager to sign a Letter of Authorization allowing the San Gabriel Valley Council of Governments (SGVCOG) to submit a regional application for Round Two of the SB 1383 Local Assistance Grant Program on behalf of the City of San Marino”.

9. ADOPTION OF SIDE LETTER OF AGREEMENT BETWEEN THE SAN MARINO CITY EMPLOYEES' ASSOCIATION (“SMCEA”) AND THE CITY OF SAN MARINO (“CITY”) CONCERNING A 9/80 WORK SCHEDULE
Recommendation: Staff recommends that the City Council adopt the Side Letter of Agreement between the San Marino City Employees Association (“CEA”) and the City of San Marino (“City”).
“I move to adopt the Side Letter of Agreement between the San Marino City Employees Association (“CEA”) and the City of San Marino (“City”) concerning a 9/80 work schedule.”

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTION
This is an opportunity to announce any written communications pertaining to the City received by members of the City Council. All public writings distributed by the City of San Marino to at least a majority of the City Council regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California 91108, and will also be included in the public agenda packet that will available for review at the City Council meeting.

PUBLIC COMMENTS

FUTURE AGENDA ITEMS

ADJOURNMENT
Posted: ALISON WALKER

CITY CLERK
City Manager’s Report and
Operational Dashboard
November 8, 2023
PAGE 6 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

105
92 97
80 0
20 40
60 80
100
120
140
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
In-City Incidents
FY 22-23 FY 23-24
86 93 97
81 0
20 40
60 80
100
120
140
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Out-of-City Incidents
FY 22-23 FY 23-24
Fire
Fiscal Year 22-23 Total: 1,120 Current Fiscal Year-to-Date Total: 374 Fiscal Year 22-23 Total: 1,146 Current Fiscal Year-to-Date Total: 357 PAGE 7 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

1 1 1
0 0
1 2
3 4
5 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Emergency Medical Services - Cardiac Arrests
FY 22-23 FY 23-24
0 0 0 0
0 1
2 3
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Emergency Medical Services - Return of Spontaneous Circulation FY 22-23 FY 23-24
Fire
Fiscal Year 22-23 Total: 19 Current Fiscal Year-to-Date Total: 3 Fiscal Year 22-23 Total: 4 Current Fiscal Year-to-Date Total: 0 PAGE 8 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

0:00:56
0:01:07 0:00:59 0:00:53
0:00:00
0:00:43
0:01:26
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: EMS Turnout
FY 22-23 FY 23-24
0:01:27
0:01:06
0:01:24 0:01:28
0:00:00
0:00:43
0:01:26
0:02:10
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Perentile Response Time: Fire Turnout
FY 22-23 FY 23-24
0:05:45 0:06:06
0:07:04
0:05:57
0:02:53
0:07:12
0:11:31
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
90th Percentile Response Time: Overall Response
FY 22-23 FY 23-24
The San Marino Fire Department has adopted the National Fire Protection Association (NFPA) 1710 standards for response time reporting. NFPA standards represent aspirational goals for Fire Departments. By measuring response in percentiles rather than averages, the Fire Department is able to more accurately measure performance of responding units. The time reported as the 90th percentile turnout or response time means that 90% of incidents were as fast, or faster, than the reported time.

Fire
Fiscal Year 22-23 Response Rate: 59 sec Current Fiscal Year Response Rate: 59 sec Fiscal Year 22-23 Response Rate: 1 min 15 sec Current Fiscal Year Response Rate: 1 min and 21 sec Fiscal Year 22-23 Response Rate: 5 min 59 sec Current Fiscal Year Response Rate: 6 min and 13 sec Turnout Time - the amount of time after dispatch for firefighters to don safety equipment and start vehicle response.

Overall Response Time - the total amount of time it takes to respond to an incident, from initial dispatch to arriving on scene.

PAGE 9 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

5 8
4 4
0 5
10 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Residential Burglaries
FY 22-23 FY 23-24
7 7 6 7
0 5
10 15
20 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Larcenies
FY 22-23 FY 23-24
Police
Fiscal Year 22-23 Total: 65 Current Year-to-Date Total: 21 Fiscal Year 22-23 Total: 117 Current Year-to-Date Total: 27 Burglary - the act of entering a premise with the intent of committing a felony or stealing property.

Larceny - the unlawful removal of property. Any person who feloniously steals, takes, carries, leads or drives away the personal property of another is guilty of larceny theft by either misdemeanor of felony larceny.

PAGE 10 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

262
168 186 164
0 100
200
300
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Traffic Citations Issued
FY 22-23 FY 23-24
2 4
7 8
0 5
10 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May June
Community Meetings
FY 22-23 FY 23-24
Fiscal Year 22-23 Total: 2,061 Current Year-to-Date Total: 780 Fiscal Year 22-23 Total: 22 Current Year-to-Date Total: 21 Police
PAGE 11 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

92 91
70 104
0 50
100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Building Permits Issued
FY 22-23 FY 23-24
5 7
7 11
0 5
10 15
20 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Tree Removal Permits Issued
FY 22-23 FY 23-24
2 2 2
4 0
2 4
6 8
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
New Business Licenses
FY 22-23 FY 23-24
Community Development
Fiscal Year 22-23 Total: 905 Current Year-to-Date Total: 357 Fiscal Year 22-23 Total: 87 Current Year-to-Date Total: 30 Fiscal Year 22-23 Total: 35 Current Year-to-Date Total: 10 PAGE 12 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

3 5
2 4
0 5
10 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Permits Issued
FY 22-23 FY 23-24
1 1 0
6 0
5 10
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
ADU Applications Submitted
FY 22-23 FY 23-24
82 105 105
87 0
50 100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Open Code Enforcement Cases
FY 22-23 FY 23-24
Community Development
Fiscal Year 22-23 Total: 41 Current Year-to-Date Total: 14 Fiscal Year 22-23 Total: 52 Current Year-to-Date Total: 8 Fiscal Year 22-23 Average per Month: 69 Current Year-to-Date Average per Month: 95 PAGE 13 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

53 22
54 61
0 50
100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Programs Offered
FY 22-23 FY 23-24
10836
2159 1,709 3,306
0 5,000
10,000
15,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Participants
FY 22-23 FY 23-24
25 19
30 38
0 10
20 30
40 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Rental Bookings
FY 23-24
Community Services
Fiscal Year 22-23 Total: 609 Current Year-to-Date Total: 190 Fiscal Year 22-23 Total: 632,065 Current Year-to-Date Total: 18,010 Current Year-to-Date Total: 112
PAGE 14 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

10,588 11,052 10,075 9,915
0 5,000
10,000
15,000
20,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Library Circulation Total
FY 22-23 FY 23-24
9,369 9,756 8,995 8,858
1,219 1,296
1,080 1,057
0 2,000
4,000
6,000
8,000
10,000
12,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
FY 2023-24 Library Circulation Breakdown
In-Person Digital
Fiscal Year 22-23 Total: 139,989 Current Year-to-Date Total: 41,630 Community Services
PAGE 15 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

$107,342
$1,753,659
$245,823 $575,390
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Revenues
FY 22-23 FY 23-24
$5,024,667
$2,818,718
$4,167,689
$2,059,598
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Expenses
FY 22-23 FY 23-24
$83,280
$129,118
$172,397
$140,343
$0
$50,000
$100,000
$150,000
$200,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overtime Expenses
FY 22-23 FY 23-24
Finance
Fiscal Year 22-23 Total: $35,311,777 Year-to-Date Total: $2,682,214 Fiscal Year 22-23 Total: $38,790,100 Year-to-Date Total: $14,070,673 Fiscal Year 22-23 Total: $1,466,556 Year-to-Date Total: $525,138 PAGE 16 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

$15,392,335
$14,160,299
$11,859,613
$10,395,019
$0
$5,000,000
$10,000,000
$15,000,000
$20,000,000
$25,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
General Fund Balance at End of Each Month
FY 22-23 FY 23-24
$37,767,669
$35,768,971
$33,101,058
$31,780,272 $30,000,000
$32,000,000
$34,000,000
$36,000,000
$38,000,000
$40,000,000
$42,000,000
$44,000,000
$46,000,000
$48,000,000
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Overall Cash Balance in the Bank at End of Each Month
FY 22-23 FY 23-24
Finance
PAGE 17 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

109 108 109 108
80 90
100
110
120
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Employees (112 budgeted)
FY 22-23 FY 23-24
68 68
40 46
0 20
40 60
80 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Part-Time Employees
FY 22-23 FY 23-24
Fiscal Year 22-23 Average: 99 Current Year-to-Date Average: 109 Human Resources
Fiscal Year 22-23 Average: 46 Current Year-to-Date Average: 56

2.7% 3.6% 2.7% 3.6%
0%
5%
10%
15%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Full-Time Position Vacancy Rate
FY 22-23 FY 23-24
Fiscal Year 22-23 Average: 8.24% Current Year-to-Date Average: 3.6% PAGE 18 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

56 60 66 65
0 20
40 60
80 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (Total Open)
FY 22-23 FY 23-24
1 7
3 2
0 5
10 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Claims (New)
FY 22-23 FY 23-24
72 123
72 50
0 50
100
150
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Workers' Comp Cumulative Days Off (in month)
FY 22-23 FY 23-24
Human Resources
Fiscal Year 22-23 Average: 59 Current Year-to-Date Average: 62 Fiscal Year 22-23 Total: 45 Current Year-to-Date Total: 13 Fiscal Year 22-23 Total: 492 Current Year-to-Date Total: 317 PAGE 19 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

80%
71% 68% 67%
60%
70%
80%
90%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Performance Evaluation Completion Rate
Fiscal Year 2023-24
Current Year-to-Date Average: 72%
Human Resources
PAGE 20 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

60 89
49 54
0 50
100
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Maintenance Service Requests Opened
FY 22-23 FY 23-24
7%
3% 4%
6%
0%
5%
10%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Fleet Out of Service More Than 3 Business Days
FY 22-23 FY 23-24
Fiscal Year 22-23 Average: 4.8% Current Year-to-Date Average: 5.0% Fiscal Year 22-23 Total: 620 Current Year-to-Date Total: 252 Parks & Public Works
86% 87%
90% 91%
75%
80%
85%
90%
95%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Service Requests Closed Within 5 Business Days
FY 22-23 FY 23-24
Fiscal Year 22-23 Average: 86% Current Year-to-Date Average: 89% PAGE 21 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

0 1
2 3
4 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Customer Service Surveys Received
FY 22-23 FY 23-24
Capital Projects in Design 5
Capital Projects in Construction 2
Fiscal Year 22-23 Total: 8 Current Year-to-Date Total: 1 100%
0%
50%
100%
150%
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
% Customer Survey Rating of Good/Superior
FY 22-23 FY 23-24
Fiscal Year 22-23 Average: 79% Current Year-to-Date Average: 100% Parks & Public Works
PAGE 22 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

22 21
26 23
0 10
20 30
40 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Public Record Requests Received
FY 22-23 FY 23-24
9 7 7 8
0 5
10 15
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Average Time to Respond to Public Records Requests
FY 22-23 FY 23-24
4 1
0 1
0 2
4 6
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Claims Received
FY 22-23 FY 23-24
City Manager’s Office
Fiscal Year 22-23 Total: 276 Current Year-to-Date Total: 92 Fiscal Year 22-23 Average: 8 Current Year-to-Date Average: 8 Fiscal Year 22-23 Total: 14 Current Year-to-Date Total: 6 PAGE 23 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

2 55
3 1
0 20
40 60
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Proclamations and Certificates Prepared
FY 22-23 FY 23-24
1 2
3 1
2 1
1 1
3 3
3 0
2 0
4 5
0 4
0 0
City Manager's Office
Finance
Human Resources
Community Development
Parks & Public Works
Fire
Police
Community Services
# of Agenda Items by Department (FY 22-23)
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Fiscal Year 22-23 Total: 70 Current Year-to-Date Total: 61 City Manager’s Office
PAGE 24 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

3 7 8 7
0 5
10 15
20 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Film Permits Processed
FY 22-23 FY 23-24
3 1
2 3
0 1
2 3
4 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
Special Event Permits Processed
FY 22-23 FY 23-24
City Manager’s Office
Fiscal Year 22-23 Total: 92 Current Year-to-Date Total: 25 Fiscal Year 22-23 Total: 16 Current Year-to-Date Total: 9 PAGE 25 of 383
City Manager’s Report and Operational
Dashboard
September 13, 2023

77 78
12 9
0 50
100
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
New Weekly Briefing Monthly Sign Ups
FY 23-24
9,000
11,000
9,500
8,700
6,100
7,300
4,300
7,500
0 2,000
4,000
6,000
8,000
10,000
12,000
Facebook Instagram
Social Media Reach
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
City Manager’s Office
Current Year-to-Date Average: 44
PAGE 26 of 383
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Isidro Figueroa, Community Development Director
DATE: November 8, 2023
SUBJECT: PUBLIC HEARING TO CONSIDER ADOPTION OF
ORDINANCE ORDINANCE NO. O-23-1409 (FIRST
READING) ADDING MUNICIPAL CODE SECTION 23.05.03

REGARDING DEVELOPMENT STANDARDS AND

OBJECTIVE DESIGN STANDARDS FOR MULTI-FAMILY

RESIDENTIAL DEVELOPMENT PROJECTS IN THE

HISTORICAL AND CULTURAL ZONE

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Beautiful, Preserved, Single-Family Neighborhoods
Engaged and Connected Residents
Safe Community

BACKGROUND
On March 22, 2013, the City Council adopted Ordinance No. O-13-1272 amending the Historical and Cultural Zone Ordinance to clarify language and accurately reflect the activities conducted by the Huntington Library, Art Museum and Botanical Gardens (Huntington Library) on an existing approximately 207-acre site that was previously zoned Single-Family Dwelling Zone (R-1). One of the land uses identified as permissible within the amended ordinance includes residential privileges for employees.

The City Council has recently adopted text amendments to the City’s Zoning Ordinance to address various housing laws mandated by the State on local jurisdictions to address the statewide housing shortage. On June 30, 2023, the City Council adopted development standards and objective design standards (ODS) for multi-family residential development projects. The City Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 27 of 383
adopted the ODS to ensure orderly development for multi-family development projects and because cities can only impose clearly defined objective standards for streamlined residential projects; in essence, cities can no longer impose “discretionary and subjective” aspects of review for projects of that type.

As previously mentioned, residential privileges for employees is permissible in the Historical and Cultural Zone. However, the Historical and Cultural Zone does not contain any development standards or ODS to regulate any housing projects. Additionally, the City’s adopted Housing Element has identified the Huntington Library as a site to accommodate housing to meet the City’s Regional Housing Needs Allocation (RHNA) requirement. Staff has prepared an Ordinance to establish ODS to impose these standards on multi-family projects in the Historical and Cultural Zone by adding Municipal Code Section

23.05.03. On September 27, 2023, the Planning Commission conducted a public hearing to review and take public comment on Ordinance No. O-23-1409. The Planning Commission unanimously voted (5-0) to adopt Planning Commission Resolution No. PCR-23-13, recommending that the City Council adopt Ordinance No. O-23-1409 with revisions to correct formatting and numbering errors and include definitions for both walkways and pathways.

DISCUSSION
Draft Ordinance
Planning staff used the City’s existing Residential and Commercial Design Guidelines, recently adopted multi-family ODS, examples from other California cities, the Huntington Library’s built-in environment and input from the various City Departments including the City Attorney’s office to develop the proposed ODS. The proposed ODS provide quantifiable development and design standards for site design, architecture, and landscaping for multifamily projects.

A draft ordinance has been prepared for your review (Attachment 1), which would add Municipal Code Sections 23.05.03 regarding development standards for multi-family residential development projects. Examples of the proposed site design standards include requirements for building siting, building design, parking and requiring circulation patterns consistent with City standards. The proposed architectural standards require articulation in rooflines and wall planes, a variety materials, minimum illumination levels, and landscaping requirements and minimum square footage of outdoor space.

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The ODS have been prepared to constitute a new section (23.05.03) in the City’s zoning regulations (Chapter 23 of the San Marino Municipal Code) and include the following sections:
• Intent and Purpose
• Relationship to other standards and requirements
• Definitions
• Density
• Height
• Lot Coverage
• Site Design
• Building Design
• Site Details
Below is a summary of these sections.

Intent and Purpose- this section in intended to identify what projects are subject to the ODS with the goal of achieving and maintaining high-quality site planning and building design and development and in a manner that integrates with the Huntington Library’s existing built-in environment.

Additionally, the proposed ODS are intended to be applied to projects with the goal to achieve conformity with the surrounding residential community that characterizes the City of San Marino to the extent possible.

Relationship to other standards and requirements- This section clearly states that the ODS are in addition to any other standards within the underlying zone.

Definitions- This section serves to ensure precision in interpretation of this Article.

Density- The density of 20 units/acre identified in this section is consistent with the City’s adopted Housing Element.

Height- The maximum building height for a multi-family residential building shall be 30 feet and be no more than two stories to achieve maximum compatibility to the extent possible with the surrounding residential community of each neighborhood district.

Lot Coverage- The maximum lot coverage of 60% is the common standard established for multi-family projects that allows for parking, landscaping and architectural articulation required on these projects.

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Site Design- This section clearly identifies the site planning and orientation requirements for multi-family projects in order to achieve a harmonious and architectural aesthetically pleasing project consistent with the existing Huntington Library’s built-in environment and the City’s residential neighborhood character to the extent possible.

This section also includes standards addressing circulation to ensure maximum vehicular and pedestrian connectivity.

Open space and common area requirements identified under this section intend to ensure these projects offer enhanced residential setting, environmental, social and health benefits to the residents.

Building Design- This section establishes building design standards that address:
• Roof;
• Massing;
• Building articulation;
• Façade treatment;
• Floor variation;
• Window and door treatment;
• Materials selection;
• Building design to adjacent buildings;
• Stairwell and garage door designs; and
The intent of the aforementioned standards is to achieve harmonious and architectural aesthetically pleasing projects that are consistent with the City’s residential neighborhood character to the extent possible.

Site Details- This section identifies landscaping, pavement, refuse collection areas, mailbox location, and exterior lighting requirements. These requirements intend to ensure landscaping is integral in a project’s design and provides design measures to screen equipment from the public view to the extent possible.

CEQA Review
In accordance with Section 15060(C)(2) of the California Environmental Quality Act (CEQA) Guidelines, the Ordinance and Resolution, which revise the municipal code to extend the objective design review standards to all multifamily residential projects is not subject to CEQA review because the activity is not a project as defined in Section 15378 of the CEQA Guidelines.

CEQA Guidelines Section 15061(B)(3) provides that a project is exempt from CEQA if the activity is covered by the common sense exemption that CEQA PAGE 30 of 383
applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. All future residential development in the City is subject to independent CEQA review and determination.

FISCAL IMPACT & PROCUREMENT REVIEW
There is no new financial impact.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council conduct a public hearing and introduce for first reading Ordinance No. O-23-1409. If the City Council agrees, an appropriate motion would be:
“I move to waive full reading and introduce by title only Ordinance No. O-23- 1409, an Ordinance of the San Marino City Council adding San Marino Municipal Code Section 23.05.03 regarding development standards and objective design standards for multi-family residential development projects in the Historical and Cultural Zone.”

ATTACHMENTS

1. Draft Ordinance No. O-23-1409

2. Planning Commission Resolution No. PCR-23-13
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ORDINANCE NO. O-23-1409

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN

MARINO, CALIFORNIA ADDING MUNICIPAL CODE SECTION

23.05.03 REGARDING DEVELOPMENT STANDARDS AND

OBJECTIVE DESIGN STANDARDS FOR MULTI-FAMILY

RESIDENTIAL DEVELOPMENT PROJECTS IN THE HISTORICAL

AND CULTURAL ZONE

THE CITY COUNCIL OF THE CITY OF SAN MARINO DOES ORDAIN AS FOLLOWS:

SECTION 1. RECITALS
WHEREAS, on March 13, 2013, The City Council adopted Ordinance No. O-13-1272 amending the Historical and Cultural Ordinance to clarify language and requirements to accurately and specifically reflect the land uses conducted at the Huntington Library, Art Collections and Botanical Gardens (Huntington Library); and WHEREAS, Ordinance O-13-1272 established residential privileges for employees as a permissible use without identifying any development or design standards; and WHEREAS, the proposed ordinance would include objective design standards that would apply to all multi-family projects specifically within the Historical and Cultural Zone; and WHEREAS, the extension of objective design standards to all multi-family residential projects is necessary to allow for orderly development in the Historical and Cultural Zone; and
WHEREAS, on September 27, 2023, the Planning Commission held a duly noticed public hearing, at which time it considered all material and evidence, whether written or oral.

WHEREAS, the Planning Commission considered the entire administrative record, including the staff report, the General Plan, the existing text of Chapter 23 of the Municipal Code, the staff presentation, and oral and written testimony from interested persons; and 1 PAGE 32 of 383
2 WHEREAS, this Ordinance, which makes objective design review standards applicable to all multi-family residential development within the Historical and Cultural Zone, is in accordance with Section 15060(C)(2) of the California Environmental Quality Act (CEQA) Guidelines, the Ordinance and Resolution, which revise the municipal code to extend the objective design review standards to all multi-family residential projects is not subject to CEQA review because the activity is not a project as defined in Section 15378 of the CEQA Guidelines. CEQA Guidelines Section 15061(B)(3) provides that a project is exempt from CEQA if the activity is covered by the common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment.

Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. All future residential development in the City is subject to independent CEQA review and determination.

SECTION 2. Section 23.05.03 (Standards for multi-family residential development) of the San Marino Municipal Code is added as follows:

Section 23.05.03 Standards for Multi-Family Residential Development

23.05.03.1 INTENT AND PURPOSE
This section establishes development standards and objective design standards for multi-family residential developments that are intended to achieve and maintain high-quality site planning and building design and development and in a manner that conforms to community priorities. The development standards and objective design standards draw from and complement existing design and development criteria set forth in land policy and design documents adopted by the city, including the general plan.

The provisions of this section apply to residential projects containing two or more residential dwelling units, including duplexes, triplexes, flats, townhouses, and multi-story and mid-rise building types. This section does not apply to single-family residences, historic properties, commercial-only projects, or any other non-residential projects, nor does it apply to two-unit residential developments and urban lot splits.

23.05.03.2 RELATIONSHIP TO OTHER STANDARDS AND REQUIREMENTS These development standards and objective design standards supplement and are in addition to the standards for the applicable zoning district in which a proposed project is located.

Articles 1 through 19 of Chapter XXIII of the code of ordinances establish the City’s zoning regulations. Where conflict between these standards and other provisions of Chapter XXIII exists, the provisions of this section shall govern.

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3 23.05.03.3 DEFINITIONS
The terms used in this chapter shall have the following meanings:

Architectural articulation. The breaking up of a flat and uniform building façade by using wall indents, changes in building materials, and detailed projecting features, such as stoops, bay windows, awnings, and balconies.

Objective. Involving no personal subjective judgment by a public official and being uniformly verifiable by reference to an external and uniform benchmark or criterion available and knowable by both the development applicant and the public official.

Pathway. Any unimproved or partially improved passageway integrated with the landscaping of a project intended for pedestrian travel.

Walkway. Any passageway constructed with pavers, concrete, or large flagstone intended for pedestrian travel.

23.05.03.4 DENSITY
The maximum density for multi-family residential developments shall be 20 dwelling units per acre.

23.05.03.5 HEIGHT
The maximum building height for a multi-family residential building shall be 35 feet and be no more than two stories.

23.05.03.6 LOT COVERAGE
The maximum lot coverage for multi-family residential developments shall be sixty (60) percent.

23.05.03.7 SITE DESIGN
A. Site Planning and Orientation.

1. Entry to project. Vehicle and pedestrian entries to multi-family residential projects shall contain architectural monumentation framing the entry to include at least one of the following: trellis columns, archway, gate, or wall.

2. Building entry orientation. Buildings within 10 feet of a public right-of-way, shall have unit front entries oriented to such right-of-way for the units nearest the right-of-way. For all other units, a clearly identifiable pedestrian path of entry to the site from the public right-of-way shall be provided.

3. Transitions from street. Residential common building entrances and individual residential unit entrances oriented to a public right-of-way per 23.05.03.7.A.2 shall have transitions from the street consisting of stoops, porches, or other covered front entries.

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4 4. Entryway design. Building and unit entryways shall provide all of the following:
a. Unit number identification;
b. Lighting shielded downward and directed away from other residences; c. Landing area of at least four feet by four feet in size; d. Minimum five-foot-wide separation between the faces of entries, which may include projections not to exceed two feet as measured from the face of the building but clear to the sky for a minimum of six feet; and e. Continuity in entry design between units to include at least two of the following elements:
i. Doors to match between all units onsite.
ii. Doors recessed at least three inches from the building façade or doors recessed at least two feet from the building façade to create a covered porch or landing area.
iii. Awning of at least one (1) foot.
iv. Doors with window.
v. Paving material, pattern, or color that is differentiated from the pedestrian pathway.
f. Street entryway accentuation by a minimum of one of the following:
i. Change in roof pitch or form, such as a gable, that extends a minimum of one foot past the sides of the door jamb.
ii. Increase in roof height of at least one foot to accentuate the entry. iii. Wood, stone, tile, or brick accent materials covering a minimum of 30 percent of the entryway wall surface area, inclusive of windows and doors.

5. Front setback buffer. The front yard setbacks of street-facing residential ground floor units shall include a minimum four-foot width landscaped area.

B. Circulation, Vehicular and Pedestrian

1. Principal vehicular access. Principal vehicular access into residential developments shall be through an entry drive rather than a parking aisle.

2. Driveways. Unless otherwise specified in the fire code, driveways shall be at least nine feet in width and may be located in side yard setbacks, but shall not be less than two feet from the side yard property line.

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5 3. Parking interconnectivity. Parking areas shall be internally connected for vehicular purposes and shall use shared driveways within the development.

4. Pedestrian connectivity. All structures, facilities, parking areas, amenities, common areas and open space areas within a development shall be internally connected by pedestrian pathways. Such pathways shall connect the development to the public sidewalk along each street frontage, and to adjoining residential, commercial and public uses. Pedestrian pathways shall be ADA-compliant.

5. Identification of pedestrian entrances and walkways. Pedestrian entrances and walkways shall be clearly identified through paving pursuant to section 23.05.03.9.B.1. and landscaping, and be separated by a physical barrier consisting of either a raised planting strip a minimum of three feet wide or grade separation of at least six inches from vehicle access areas.

6. Pedestrian pathways in parking lots. Pedestrian pathways shall be provided in parking lots between parking areas and building entrances, and shall consist of special paving as identified in section 23.05.03.9.B.1., or a landscaped path or trellis-covered path.

C. Parking.

1. Parking facilities. Parking shall be provided on-site in on-grade or underground structures, parking lots, or attached garages. Carports may be used if sufficiently shielded from view from the public right-of-way. Carport shall be a permanent roofed structure that covers a minimum of two contiguous parking stalls, built for the purpose of sheltering automobiles and/or supporting solar photovoltaic panels. A carport does not include any temporary or nonpermanent structure. There can be no enclosed use above a carport.

2. Separation of parking areas. Parking areas shall be separated from buildings by either a raised concrete walkway or landscape strip a minimum of three feet wide.

3. Multiple parking lots. Parking lots for developments with more than 40 residential units shall provide a series of connected smaller parking lots of no more than 75 spaces in lieu of a single parking area.

4. Parking structures. On-grade parking structure walls facing a public right-of-way and any other parking structure walls greater than 25 feet in length shall include design features consisting of textured surfaces, articulation, and/or landscaping covering a minimum of 50 percent of the wall surface area at full growth. The design of all parking structure walls shall include the same materials, colors, and surfaces as other buildings associated with the development. For the purposes of this subsection, articulation includes faux windows, arches, grillwork, building offsets, and stone/tile building materials.

5. Access control. Gated, fenced, or underground parking facilities, and gated exterior stairwells, shall incorporate access control technology (e.g., access card or key). In cases PAGE 36 of 383
6 where all units and main parking area are located in a single gated complex, the control mechanism shall be limited to use on exterior vehicular and pedestrian gates.

6. Parking location. Parking facilities shall be located within 500 feet of building entrances. Parking is prohibited in front and side yard setback areas and between the building frontage and a public sidewalk.

7. Bicycle parking. Short-term bicycle parking shall be provided in the form of an inverted “U” shape facility. Bicycle parking shall not be separated from building entrances by a road, parking area or structure. Long-term bicycle parking shall be provided on-site in a secure, enclosed structure, or in a secured location within a parking structure.

8. Vehicle parking ratio. Multi-family residential projects shall provide residential vehicle parking of at least one stall per unit, plus guest parking of one stall per five units.

D. Open Space and Common Areas.

1. Outdoor areas. Landscaping shall be located in all outdoor areas that are not specifically used for parking, driveways, pathways, walkways, patios, or other outdoor amenities described below.

2. Gathering space. Projects of more than 10 units shall feature a gathering space with a structure that permits group activities such as shared meals with reasonable amenities provided such as a kitchen, patio, or BBQ area, in addition to an outdoor passive recreation amenity which may include a community garden, outdoor seating area, or multipurpose lawn.

23.05.03.08 BUILDING DESIGN
A. Roof Treatments.

1. Roof variation.
a. Flat and low slope roof
Roof height shall be varied with a minimum of a two-foot to maximum four-foot vertical difference between a minimum 30 feet and a maximum 50 feet horizontally.

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7 Figure 1 - Flat roof variation.
b. Pitched roof
For a roof structure that extends more than 50 feet along any building wall, the roof line shall vary by incorporating variation in roof form, in either orientation, pitch or height.

2. Roof overhangs. Overhangs shall not exceed 24 inches into the yard setbacks.

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8 Figure 2 – Roof overhang.

3. Exterior roof ladders. Exterior roof ladders shall be prohibited. Roof access shall only be provided from the building interior.

4. Roof materials, colors and applications. Notwithstanding sections 20.05.03.8.G.2 and 20.05.03.8.H.2., projects shall comply with all applicable objective standards in the PreApproved Roof Materials, Colors, and Application list adopted by City Council Resolution No.

R-10-11, or as may be later amended.

B. Building Facades.

1. Architectural Articulation. All building façades facing a public right-of-way or private driveway or private street shall be articulated for at least 80 percent of each façade length.

All other building façades shall be articulated for at least 60 percent of each façade length.

Buildings shall have a change in articulation at least every 50 feet along the façade. Articulation shall consist of at least one of the major breaks and two of the minor breaks listed below:
a. Major
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9 i. Ground floor courtyards within the building footprint with a minimum area of 48 square feet
ii. Architectural features pursuant to section 23.01.01 that are at least four feet wide and extend a minimum of one floor in height
iii. Exterior arcades or other ground floor building recesses that provide sheltered walkways within the building footprint with a minimum width of four feet
iv. Notwithstanding the front and side yard setbacks established in section

23.03, varied residential unit setbacks within the same structure of a minimum four feet
v. Recessed or projected covered entries with a minimum of 24 square feet b. Minor
i. Variations in wall plane (projection or recess) by a minimum of two feet in depth for at least 30 percent of the façade
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10 Figure 3 – Minor articulation - wall plane recess.
ii. Vertical pilasters that protrude a minimum of one foot from the wall surface and extend the full height of the structure
iii. Porches, patios, or stoops
iv. Lower wall wainscots, or built-up or recessed reveals, trims and other projections along different levels of wall surface
v. Cantilevers
vi. Bay windows

2. Floor variation. Buildings of two or more stories and wider than 30 feet shall be designed to differentiate the ground floor and upper floor(s) through at least one of the following techniques:
a. Changes in wall planes that protrude and/or recess with a minimum dimension of four feet for a minimum 70 percent of the façade length b. Balconies with a minimum of two feet in depth for a minimum 25 percent of the façade length
c. Horizontal and/or vertical recesses or projections of more than four inches depth using shading and weather protection devices, decorative architectural details or a pattern or grouping of windows, panels or bay windows
d. At least two sizes, proportions or patterns of fenestration e. At least two sizes, textures, patterns or colors of façade material

3. Massing. For any building floor above the second floor, side elevations shall be stepped back from the second floor a minimum of four feet, starting with the second-floor building plane. Intrusion into the step-back plane is allowed for up to 25 percent of the horizontal façade plane, up to the maximum allowed building height.

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11 Figure 4 – Building step back above second floor.

4. Detail articulation. Details, such as trim, shutters, and posts shall be articulated by the use of color and/or texture.

5. Unit types. There shall be a mix of at least two different unit types with varied façade features within the same residential unit cluster.

6. Vertical elements. The vertical emphasis of architectural design elements shall be minimized by the use of a minimum of three of the following approaches:
a. Incorporating horizontal bands, reveals, trims, and overhangs along different levels of the wall surface
b. Limiting columns or pilasters to a maximum of one-story height c. Limiting tower elements to one per building, and no more than two stories in height
d. Varying the spacing and distribution of architectural elements and details along building façades.
e. Limiting entry treatments to the first story of the building.

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12 7. Façade length. Building façades shall be no longer than 125 feet. Building façades shall be divided into shorter modules a maximum of 30 feet in width to give the appearance of an assemblage of smaller structures, with each of the units individually recognizable through employment of approaches listed in sections 23.05.03.8(B)(1), 23.05.03.8(B)(2) and

23.05.03.8(B)(6) above.

Figure 5 – Building façade modules.

8. End units. End units shall include a minimum of 15 percent fenestration area on their side elevations.

C. Windows, Doors and Balconies.

1. Horizontal window bands. Horizontal window bands over 40 feet in length shall be prohibited.

2. Street-facing windows. Windows shall be provided facing a public street for all units adjacent to the street to break up building mass.

3. Bay windows. Bay windows shall project at least two feet, but no more than three feet from the façade.

4. Security bars. Security bars are prohibited.

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13 5. Double glazed windows. Windows shall be double glazed, consistent with energy code requirements.

6. Operable windows. Operable windows shall have screens.

7. Window frames. Raw or clear anodized aluminum window frames are prohibited.

8. Window materials. Window materials shall comply with all applicable objective standards of the City’s Pre-Approved Window Material List.

9. Window and door trim. Windows and doors shall either be trimmed or recessed. When trimmed, the trim material shall not be less than three and one-half inches in width by three-quarter inch in depth when protruding from the wall. Foam trim is prohibited on the ground floor. When recessed, the building primary siding material shall cover the recessed edge faces and wrap toward the interior face of the window or door glazing by at least three inches in depth.

10. Balconies. A minimum of 51 percent of the upper floor residential units shall have a balcony of a minimum depth of four feet and width of six feet and be recessed. Balcony walls shall be a maximum of 15 percent transparent material.

Balconies shall not encroach over the public right-of-way.

11. Unit front door entryways. Exterior entrances at individual residential unit entries and primary entrances to commercial uses shall have weather protection by providing a minimum of one of the following treatments:
a. Porch roofs
b. Overhangs
c. Awnings
d. Trellises
e. Canopies

12. Residential front doors. Knockers or door bells, and safety and security viewers, shall be provided on all residential front entrance doors.

D. Garage Doors.

1. Garage door placement. For projects of more than two residential units, garage doors shall not face a public street, but be oriented toward an alley or private street or driveway internal to the project.

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14 2. Garage door treatments. Garage doors shall be recessed a minimum of six inches from the surrounding building wall, and shall include a trim of a minimum of one and one-half inches in depth. Garage doors shall also include at least one of the following detail treatments, to be consistent throughout all garage door design in the building:
a. Windows
b. Paneled surface
c. Minimum of two (2) colors
d. Minimum of two (2) textured surfaces
E. Stairwells.

Exterior stairwells. Exterior stairwells shall be designed as an integral part of the project’s architecture by incorporating solid wall portions, columns, and/or a decorative balustrade.

Stairwells shall not be oriented towards a public street, but shall face interior spaces such as plazas, gathering areas, parking areas and walkways and pathways shall not be separated from these areas by landscaping, fences or walls taller than three feet. The design shall be of the same materials, color and detail of the building. Open metal and pre-fabricated stairwells are prohibited.

F. Adjacent Buildings.

Residential adjacencies. The side and rear walls of any building within 15 feet of a required setback, or within 15 feet of a lot line where a setback is not required, shall be a maximum of 15 feet higher than an existing residential building on a directly adjacent property, or the exterior wall plane of each floor above the ground floor shall be stepped back by a minimum of eight (8) feet from the floor building plane just below along the full façade.

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15 Figure 6 - Multi-story buildings adjacent to residential structures.

G. Materials.

1. Exterior façade materials. The following materials are permitted, shall be maintained for exterior façades, and can be used in relation to their designation of primary, secondary, and accent. Materials listed as prohibited or omitted altogether are not permitted. At least two materials shall be used on any building façade, in addition to glazing, railings and trim.

A primary material shall constitute a minimum of 60 percent of any building façade, excluding windows and railings. Buildings with false façades or false fronts, exclusive of parapets used to shield rooftop equipment, are prohibited.

Exterior Façade Materials
Brick, except faux brick P
Stone (unpainted), except faux stone P
Stucco and plaster P
Finished wood, wood veneer, engineered wood, hardie
board, wood siding
P
Fiber-reinforced cement siding and panels P
Concrete (poured in place or precast) S
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16 Ceramic tile S
Glass (transparent spandrel) S
Glass (block) A
Metal N
Corrugated metal N
Vinyl N
Plastic N
Glass (mirrored, tinted, reflective) N
Gloss tiles N
T-111 Plywood N
Composite, grooved, or patterned wood panel N
Exterior Insulation Finishing System (EIFS) N
KEY
P: Primary or secondary material
S: Secondary or accent material
A: Accent material only
N: Not allowed/prohibited
Primary material – a material of the highest use percentage on the building, at least 60 percent.

Secondary material – a material used by a lesser percent than the primary material, a maximum of 40 percent.

Accent material – a material used for wall, window or roof trim, or on building elements, including doors and dormers.

2. Roofing material. Where not indicated otherwise in section 23.05.03.8.A.5, each structure shall have and maintain a roof constructed of wood shake, shingle, asphalt, composition, fiber cement, or tile (slate, concrete or clay). Metal roofing and roofing of a glossy or reflective surface are prohibited.

3. Natural barrel clay tile roof replacement. Natural barrel clay tile roofs shall be replaced with the same material and color in repairs, remodels, and additions.

4. Material transitions. Material transitions along any façade shall only occur on the inside corner of plane change. When material changes occurs in the same plane, trims, cornices, or other architectural elements shall be used to create a corner for material transition.

H. Colors.

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17 1. The number of colors appearing on the entire building exterior, excluding the roof, shall be a minimum of two and a maximum of four colors (or tones of the same color), including trim and accent colors. The selection of colors shall be the same among multiple buildings within a project. Changes in color due to a change in building material are not considered an additional color. Stone materials shall not be painted.

2. Roof color treatment. Notwithstanding section 23.05.03.8.A.4., the colors of natural roofing materials, such as barrel tiles and slate, shall be left natural and not be altered by staining or painting. Colors of synthetic roofing materials shall simulate natural materials. The blending of more than two colors on a roof is prohibited.

23.05.03.09 SITE DETAILS
A. Landscaping.

The following landscape design standards are in addition to the landscape standards in section 23.16.

1. Landscaping along driveways and buildings. A strip of landscaping at least four feet wide shall be installed and maintained adjacent to all driveways and buildings.

2. Parking lots shall include a continuous six inch concrete curbs to be provided at wheel stops where parking adjoins landscaping.

3. Native plants. New plant material in landscaped areas shall include at least 25 percent native plant species selected from those listed by the California Native Plant Society in the Calscape website specific to the Western San Gabriel Valley. Existing plant material, if preserved, shall not be subject to this requirement.

4. Drought tolerant plants. Notwithstanding section 23.16, at least 50 percent of new plant material in landscaped areas shall be low-water use plants. Plant selection shall reflect water conservation through the use and grouping of plants that are well adapted to the particular site and require similar water needs (same hydrozones), and climatic, geological and topographical conditions. Existing plant material, if preserved, shall not be subject to this requirement.

5. Areas to be landscaped. Landscaping shall be provided in all outdoor areas that are not specifically used for parking, driveways, walkways, patios, or other required amenities.

Landscaping materials shall not be located such that at maturity they obstruct pedestrian paths and vehicular access along the public right-of-way, private streets, and private driveways.

Landscaping adjacent to pedestrian and vehicular paths shall either be raised planting surfaces or separated by a minimum six-inch concrete curb.

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18 6. Trees, shrubs and groundcover. New trees shall consist of both evergreen and deciduous varieties, the distribution of which shall be the applicant’s choice providing that no more than 50 percent of trees shall be deciduous. Existing trees, if preserved, shall not be subject to this requirement. At least five different species of shrubs and groundcover shall be used in planter areas.

7. Use of turf. Notwithstanding the California State Model Water Efficient Landscape Ordinance, and section 23.16, the maximum area permitted for turf shall be 60 percent of the total landscaped area on site. Turf shall not be used in planting strips narrower than five feet wide, and slopes over 15 percent to ensure adequate irrigation.

8. Water Efficient Landscaping. New irrigation systems outlined in landscape and irrigation plans subject to the California State Model Water Efficient Landscape Ordinance shall conform to the requirements of such ordinance and section 23.16 to achieve water efficient landscaping.

9. Dry landscaping. No more than 20 percent of any landscaped area shall contain dry landscaping of decomposed granite, bark, or decorative pebbles, rocks, and boulders.

10. Landscape architectural features. Landscape architectural features as defined in section 23.01.01, such as pilasters, walls, pergolas and trellises shall match the colors and materials of the closest buildings on-site.

B. Pavement.

1. Type of Pavement. Asphalt is permitted, except in areas where pavement is visible from the public right-of-way.

2. Pedestrian paving. Pedestrian walkway materials shall consist of stamped or scored concrete, interlocking unit pavers, tiles, bricks, or stone, and shall also be used to delineate crossings at circulation drives and parking aisles.

3. Driveway entry treatment. The first 20 feet of a vehicular driveway entry shall be composed of at least one of the following treatments and shall be provided for the full width of the driveway: pavers, stamped or scored concrete, stone, brick, exposed aggregate.

4. Paved areas in yard setbacks. Paved areas shall not exceed 50 percent of the required front or street side yard setback area.

C. Refuse Collection Areas.

1. Screening. Trash, green waste, organic waste, and recycling collection areas shall be screened from public view.

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19 2. Design. Enclosures shall be designed with the same primary wall materials and colors as the nearest building within the development. Enclosures shall be either opaque fencing or walls, and include an opaque gate. Corrugated metal, plastic, and chain link fencing with or without wooden/plastic slats, is prohibited. Enclosure dimensions shall conform to solid waste provider dimensions.

3. Proximity to residences. Enclosures shall not be located within 20 feet of any adjacent property zoned for or occupied with residential use, and from any pedestrian path or vehicle driveway. Enclosures shall be located no more than 100 feet from a residential unit.

4. Enclosure buffers. Enclosures shall be buffered from adjacent parking with a minimum six-foot wide landscape planter on all sides except the enclosure access or gate, or trellised vines on at least one side.

5. Lighting. Lighting of enclosures shall be provided for night-time security and use, and shall conform to section 23.05.03.9.F.

6. Access. Access to the enclosure shall conform to solid waste provider requirements.

D. Utility and Mechanical Equipment.

1. Roof screening. Roof-mounted mechanical units shall be fully screened from view from adjacent public rights-of-way, and incorporated into the roof design through increased slope, screening or enclosures. Screening and enclosures shall match the materials, colors and style of the building architecture. New roof-mounted or installed air conditioner units are prohibited. Replacement of existing, legal roof-mounted air conditioner units with new units of the same dimensions of the original units are permitted.

2. Equipment in open space areas. Utility and mechanical equipment shall not be located within any required open space area.

3. Ground-mounted. Ground-mounted mechanical, electrical, and utility equipment shall be screened or hidden from view of the public street.

4. All vents, gutters and downspouts, louvers, and exposed flashing shall be concealed within the wall or roof, or, if exposed, shall be metal painted. Plastic material is prohibited.

E. Mailbox Locations.

Mailboxes shall be placed either at an on-site location adjacent to or incorporated into a common area for all residents, or at individual units.

F. Exterior Lighting.

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20 1. Lighted areas. All pedestrian pathways, vehicle parking areas, bicycle parking areas, structure entries, trash enclosures, and landscaped areas, and common open space areas shall be illuminated for safety and security.

2. Fixture orientation. No outdoor lighting shall be permitted where the light source is directed toward, or results in direct illumination of, a parcel(s) other than that upon which such light source is physically located. Accent lighting of buildings, trees or other landscape features may be permitted, provided the lighting only accentuates those individual features, and not an entire structure or landscaped area. Accent lighting shall be directed onto the building façade or tree, and all lighting fixtures shall be fully shielded and mounted as close as possible to the architectural feature of the building or tree being illuminated. Uplighting and flood lighting is prohibited.

3. Illumination limits. No one fixture or luminaire shall exceed 1,600 lumens, however accent lighting shall not exceed 800 lumens.

4. Correlated color temperature. For outdoor lighting, the maximum correlated color temperature (CCT) for each luminaire shall not exceed 4,000 Kelvin (K). Outdoor lights that exceed 4,000 K, commonly referred to as cool color temperatures, are prohibited.

5. Fixture height. No outdoor lighting shall be permitted where the light source or fixture, if located on a building, is above the eave line. If the light source or fixture is located on a building with no eaves, the light source or fixture shall not be more than 10 feet above existing grade, adjacent to the building or pole. Free-standing light standards for pedestrian and parking lot lighting shall be a maximum of 14 feet high, including the pole and light fixture. The light fixture, separate from the light pole, shall not be more than two feet in height.

6. Light trespass. The maximum illumination level at the project site property line shall be no more than a 0.07 foot as measured at grade. Light trespass that results in glare to neighboring properties or public/private streets is prohibited unless the director determines that there is no other alternative to provide such security lighting required by the California Building Code, or approves the use of alarm or motion-activated security lighting. For the purposes of this section, “glare” means stray, unshielded lighting striking the eye that results in discomfort, such as bright light causing squinting of the eyes; and/or disabling glare, such as bright light that reduces the ability to drive or see into shadows.

7. Fixture types. All light fixtures, including pole-mounted and wall-mounted light fixtures, shall be fully shielded so that the light bulb is invisible from the adjacent neighbors or streets. Light fixtures shall be “cut-off” where lenses, refractors or lamp sources do not extend below the surface of the fixture housing, and no light shall be directed at or above the lowest horizontal plane of the light fixture. Louvered light fixtures shall not qualify as fully shielded fixtures.

8. Extinguishment of lights. With the exception of approved security lighting, or operational lighting conditions approved through a conditional use permit, all exterior lighting and parking lot lighting shall be extinguished by 10:00 p.m.

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21 9. Exemptions. The following outdoor lights shall be exempted from the requirements of this section:
a. Temporary construction or emergency lighting
b. Exterior lighting for a permitted temporary activity c. Landscape lighting that does not require a permit from building and safety

23.05.03.10 ALTERNATIVE MEANS OF COMPLIANCE
If the proposed project cannot meet any of the foregoing objective design standards, the applicant may propose an alternative means of complying with the design standard. The Planning Commission, upon determining that the alternative achieves the intent of the design standard, may aprove the alternative means of compliance in satisfaction of the design standard through the approval of a conditional use permit.

SECTION 5. The City Clerk shall certify the adoption of this ordinance and shall cause this ordinance to be published by title and summary.

SECTION 6. This ordinance shall take effect 30 days following publication by title and summary.

PASSED, APPROVED, AND ADOPTED this 13th day of December, 2023. ________________________

STEVE TALT, MAYOR
ATTEST:
__________________________________

NICOLE TIBBET, ACTING CITY CLERK
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22 APPROVED AS TO FORM:
____________________________

JOSEPH MONTES

CITY ATTORNEY

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss CITY

OF SAN MARINO )
I HEREBY CERTIFY that the foregoing City of San Marino Ordinance No. O-23-1409 was introduced and read by title at a Regular Meeting of the San Marino City Council held on the 8 th day of November, 2023, and was adopted on second reading at a meeting of the City Council held on the 13th day of December, 2023 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________

NICOLE TIBBET

ACTING CITY
CLERK
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TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Isidro Figueroa, Community Development Director
Sevag Sassounian, Assistant Planner
DATE: November 8, 2023
SUBJECT: CONSIDERATION OF APPEAL FOR THE APPROVAL OF
CONDITIONAL USE PERMIT NO. CUP 22-05 AT 2277

HUNTINGTON DRIVE TO DETERMINE THE PARKING

REQUIREMENT AT A PROPOSED RESTAURANT (EL

DORADO)

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Attractive, Complementary Business District
Beautiful, Preserved, Single-Family Neighborhoods
Efficient, Responsive, and Effective City Services
Engaged and Connected Residents

BACKGROUND
The applicant proposes a new restaurant, named El Dorado Pollos a la Brasa (“El Dorado”), at 2277 Huntington Drive (Assessor Parcel Number (APN):
5331-028-001). The property is located within an existing 5,019 square-foot one-story multi-tenant commercial building anchored by Starbucks, across the street from City Hall. The legal address for the parcel is 2255 Huntington Drive; however, the individual commercial unit numbers are 2265, 2275, 2277, 2283, and 2285 Huntington Drive. The General Plan Land Use designation for the property is Commercial and zoning is C-1. El Dorado is proposing to operate the unit addressed at 2277 Huntington Drive. The existing commercial building is surrounded by commercial uses along Huntington Drive and San Marino Avenue, and single-family residences in the rear along Ridgeway Road.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
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The applicant applied for conditional use permits to determine the parking requirement (CUP 22-05) and to request approval for a Type 41 alcohol license (CUP 22-06), for the proposed restaurant use.

The project was reviewed and approved by the Planning Commission (“Commission”) during a public hearing on July 26, 2023. Subsequently, Planning Commission Resolution No. PCR 23-08 was adopted on August 23, 2023. On September 6, 2023, Hector Gutierrez filed an appeal for CUP 22-05 (parking).

DISCUSSION
Pursuant to San Marino Municipal Code (SMMC) Section 23.07.09 – Appeals, upon receiving a notice of appeal (or itself appealing a decision of the Commission), the City Council shall either:
a. Affirm the action of the Commission; or
b. Require a summary of all evidence upon which the Planning Commission made its decision; after receiving such evidence, the Council shall take such action as, in its opinion, is indicated by such evidence alone; or
c. Refer the matter back to the Planning Commission, with or without instructions, for further proceedings; or
d. Instruct the City Clerk to set the matter for hearing within seventyfive (75) days before itself, unless the applicant and all appellants consent to a later date. At such hearing, it shall hear and decide the case de novo. Such hearing shall be conducted in the manner and with the notice prescribed by the SMMC for the Planning Commission.

APPEAL
On July 26, 2023, the Planning Commission approved two conditional use permits associated with El Dorado to determine the appropriate parking requirement for the restaurant (CUP 22-05) and for a Type 41 alcohol license (CUP 22-06) to serve beer and wine in conjunction with meals, during a public hearing.

The Commission staff report provided an analysis of the project based on the information available to staff.

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The appellant, Hector Gutierrez, filed the appeal for only CUP 22-05 (parking) on September 6, 2023. The letter submitted with the appeal listed a number of contentions, which are summarized below:

1. The appellant states the staff report, dated July 26, 2023, has a number of omissions or discrepancies, and fails to disclose material facts; namely, missing information and conditions from the original CUP for the commercial building, incorrect labeling of addresses or uses in the staff report, and the failure to mention the proposed use of wood-burning cooking processes.

Staff Response: The Planning Commission staff report provided an analysis of the project based on the information available to staff.

Unfortunately, staff has not been able to locate the approved conditional use permit (CUP 89-28) file for the multi-tenant commercial building. After the July 26th Planning Commission public hearing, the appellant provided staff documents pertaining to CUP 89-28, including a staff report that identified recommendations of proposed uses. However, the documents did not include an adopted Planning Commission resolution which would contain conditions of approval associated with the approval of the multitenant commercial building. The permit review process for El Dorado is similar to the one for Starbucks, which allowed it to operate as a resturant.

The labeling of the address is confusing because the multi-tenant commercial building’s parcel (APN 5331-028-001) has a legal address of 2255 Huntington Drive, but each commercial unit has its own separate address. The address for Starbucks is 2265 Huntington Drive. The address for the unit El Dorado is approved to operate as a restaurant is addressed at 2277 Huntington Drive.

The appellant is correct in stating that Starbucks was mislabeled in the El Dorado Planning Commission staff report as a retail use instead of a restaurant. The Planning Commission authorized Starbucks to operate as a restaurant when CUP 94-22 was modified in 2018.

El Dorado’s business operations statement was attached to the staff report provided to the Commission. The business operations statement describes wood-fire rotisserie chicken as El Dorado’s main course product, and that the production involves a custom-built oven. Staff has placed the building permit to install the custom-built oven on hold until the City Council makes a determination on the appeal.

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2. The appellant cites missing documentation of previously conditioned eating establishments in the staff report to the Commission.

Staff Response: The commercial building has an established record of having restaurants operate out of the same unit El Dorado is approved to operate from – 2277 Huntington Drive. The list of restaurant uses that have previously operated with a City business license from 2277 Huntington Drive include the following:
- Juice It Up (2000-2004)
- Little Bangkok (2004-2008)
- Pearl’s Cupcakes (2008-2009)
- Glorious Gourmet LLC (2014-2015)
- Garnish Café (2015-2020)
- Chickenteria (2020-2021)
The July 26th El Dorado staff report did not include a complete historical background of all the restaurant uses that had previously operated from the same unit El Dorado is approved to operate from; however, staff provided a brief historical analysis in the staff presentation and made reference to the existing commercial kitchen located inside 2277 Huntington Drive.

3. The appellant contends the parking analysis in the staff report to the Commission was not adequate for a large restaurant.

Staff Response: In accordance to SMCC Section 23.03.01(J)(2), a conditional use permit in accordance to SMCC 23.10.03 is required if the indoor seating area exceeds twenty five percent (25%) of the total gross floor area of the business, which is the case for El Dorado. SMMC Section

23.10.03 states:
“For all buildings on Huntington Drive (including commercial zoned properties on Chelsea Road, Granada Avenue, San Gabriel Boulevard and San Marino Avenue) existing on October 25, 2010, the parking requirement for a new restaurant or for the expansion of an existing restaurant shall be determined by the issuance of a conditional use permit.”
Based on standard industry practice, staff provided an analysis of existing off-street parking provided by the existing multi-tenant commercial building and the surrounding public parking. The Planning Commission determined that the existing off-street parking provided by the multiPAGE 60 of 383 tenant commercial building and surrounding public parking satisfied the parking demand which previously served all of the previous restaurant uses in the unit El Dorado is approved to operate from – 2277 Huntington Drive.

The Planning Commission did not find that a parking study was required for the project.

Finally, the restaurant was conditioned in the same manner as Starbucks, to restrict employee parking on-site and on residential streets, and to discourage customers from parking on residential streets to the extent possible.

4. The appellant states that both CUP 89-28 (original CUP for the commercial building) and CUP 94-22 (Starbucks CUP) make references to specific types of food sold.

Staff Response: The 1989 staff report approving the CUP for the multitenant commercial building identified a list of proposed uses. The proposed uses for the multi-tenant commercial building included the following foodrelated uses:
- *Confectionary or candy store
- *Cookies, donuts, crescent shop
- Gourmet deli
- Health food store
- *Ice cream shop
- *Yogurt shop/take-out
- “*All food preparation establishments must be of a take-out nature.

Tables and chairs shall be prohibited from the premises. These establishments must meet County Health Department requirements as it relates to storage/removal of food wastes for vector control.” The CUP for Starbucks, CUP 94-22, originally allowed only coffee, cookies, and pastries to be sold; sandwiches and salads were prohibited. The aforementioned condition prohibiting sandwiches and salads was removed when the Planning Commission approved a modification to CUP 94-22 in 2018, which allowed Starbucks to operate as a restaurant.

The July 26th El Dorado staff report provided a full menu and made reference to the Peruvian cuisine. The business operations statement provided by the applicant (Attachment 4) states that wood-fire rotisserie chicken is the restaurant’s main meal product. This statement was attached to the staff report to the Commission. Therefore, the Commission was made aware of the type of food that was proposed to be sold at El Dorado.

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HISTORIC PRESERVATION
The subject property is not identified on the Citywide Historic Resources Survey Report as a potential historic resource.

ENVIRONMENTAL FINDING
The project is for a conditional use permit to determine the parking requirement for a new restaurant at an existing commercial building, and a conditional use permit to provide for on-site alcohol sales that are ancillary to the sale of meals. Pursuant to Section 21084 of the California Public Resource Code, the proposed project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines, Article 19, Sections 15301 (Class 1, Existing Facilities) and 15324 (Class 24, Regulations of Working Conditions), and there is no substantial evidence demonstrating that an exception to a categorical exemption pursuant to CEQA Guidelines, Section 15300.2 applies.

FISCAL IMPACT & PROCUREMENT REVIEW
There is no fiscal impact.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council affirm the adoption of Planning Commission Resolution No. PCR 2308. If the City Council concurs with staff’s recommendation an appropriate motion would be:
“I move to adopt City Council Resolution No. 23-30 affirming the adoption of Planning Commission Resolution No. PCR 23-08 approving Conditional Use Permit Number CUP 22-05 at 2277 Huntington Drive to determine the parking requirement and to provide alcohol sales and consumption at a proposed restaurant- El Dorado.”

ATTACHMENTS

1. City Council Resolution No. 23-30
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Exhibit A: Planning Commission Resolution No. PCR 23-08 Exhibit B: Community Development Department Standards Conditions

2. July 26, 2023, Planning Commission Staff Report

3. Site Plan and Floor Plan

4. Operations Statement and Restaurant Menu

5. Planning Commission Resolution No. PCR 23-08

6. September 6, 2023 Appeal Application with Attachments PAGE 63 of 383
1 RESOLUTION NO. R-23-30

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN MARINO, CALIFORNIA, AFFIRMING PLANNING COMMISSION RESOLUTION NO.

PCR 23-08, WHICH APPROVED CONDITIONAL USE PERMIT NO. CUP 22-05,

TO DETERMINE THE PARKING REQUIREMENT FOR A PROPOSED

RESTAURANT USE (EL DORADO) FOR THE EXISTING COMMERCIAL UNIT LOCATED AT 2277 HUNTINGTON DRIVE, ASSESSOR PARCEL NUMBER 5331-028-001, CITY OF SAN MARINO
WHEREAS, on December 21, 2022, a Planning Commission Hearing Form application to determine the parking requirements of a proposed restaurant use, and to provide on-site sales and consumption of alcoholic beverages as an ancillary use to said restaurant, El Dorado, that serves complete meals was duly filed by Ramon Lopez, for the property listed below:
2277 HUNTINGTON DRIVE, SAN MARINO, CA, 91108 (“Property”); and WHEREAS, the Property is zoned C-1 General Commercial; and WHEREAS, the Property is legally described as follows:

TRACT NO. 7496, THAT PORTION LYING SOUTHWEST (SW) OF THE NORTHEAST (NE) FORTY FEET (40’) OF LOT 1
WHEREAS, on July 26, 2023, the Planning Commission held a duly noticed public hearing to consider said Conditional Use Permit applications, at which time it considered all material and evidence, whether written or oral; and WHEREAS, on July 26, 2023, during said public hearing, the Planning Commission considered the entire administrative record, including the staff report, the General Plan, the existing text of Chapter 23 of the Municipal Code, the staff presentation, and oral and written testimony from interested persons; and
WHEREAS, on July 26, 2023, during said public hearing, the Planning Commission deliberated the merits of the Project and made a Motion of Intent to Approve the Project, subject to the preparation of a written Resolution of Approval to be considered at the next available Planning Commission meeting; and
WHEREAS, on August 23, 2023, pursuant to the findings, the Planning Commission approved CONDITIONAL USE PERMIT NO. CUP 22-05 and CONDITIONAL USE PERMIT NO. CUP 22-06 subject to conditions of approval; and WHEREAS, on September 6, 2023, an application to appeal the decision of the Planning Commission to approve CONDITIONAL USE PERMIT NO. CUP 22-05 was duly filed by Hector Gutierrez; and
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2 WHEREAS, on November 8, 2023, a public hearing to consider said appeal was set and held before the City Council of the City of San Marino, and relevant testimony, evidence, and comments have been made a part of the record; and
WHEREAS, on November 8, 2023, during said public hearing, the City Council of the City of San Marino reviewed all of the information provided in the staff reports and considered the testimony given, including all written communications to the Planning Commission, as well as other pertinent information; and WHEREAS, on November 8, 2023, during said public hearing, the City Council of the City of San Marino deliberated the merits of the project, and affirmed the decision of the Planning Commission to approve Planning Commission Resolution No. PCR 23-08; and WHEREAS, the project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines, Article 19, Sections 15301 (Class 1) and 15324 (Class 24).

NOW, THEREFORE, BE IT RESOLVED, THE CITY COUNCIL OF THE CITY OF SAN MARINO does hereby find, determine and declare:

SECTION 1. All of the above recitals are true and correct and are incorporated herein as part of this decision by this reference.

SECTION 2. The City Council of the City of San Marino affirms the Planning Commission Resolution No. PCR 23-08 attached to this Resolution as Exhibit A.

SECTION 3. PURSUANT TO THE FINDINGS FOUND IN PLANNING
COMMISSION RESOLUTION No. PCR 23-08 (EXHIBIT A), IT IS RESOLVED that the City Council of the City of San Marino hereby approves CUP 22-05, subject to the conditions of approval which are attached hereto and incorporated herein by this reference as Exhibit B.

SECTION 4. The project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines, Article 19, Sections 15301 (Class 1) and 15324 (Class 24) and there is no substantial evidence demonstrating that an exception to a categorical exemption pursuant to CEQA Guidelines, Section 15300.2 applies.

CERTIFICATION
The City Clerk shall certify to the adoption of this Resolution.

PASSED, APPROVED, AND ADOPTED on this 8th day of November, 2023.

STEVE TALT, MAYOR
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3 ATTEST:

ALISON WALKER

CITY CLERK

EXHIBITS
A. PLANNING COMMISSION RESOLUTION NO. PCR 23-08 WITH

COMMUNITY DEVELOPMENT DEPARTMENT STANDARD CONDITIONS

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.

CITY OF SAN MARINO )
I, ALISON WALKER, City Clerk of the City of San Marino, California, hereby certify that Resolution No. R-23-30 was adopted by the City Council of the City of San Marino at a Regular Adjourned Meeting held on the 8th day of November, 2023, and that the same was adopted by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

________________________

ALISON WALKER

CITY CLERK
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TO: Chair and Members of the Planning Commission
FROM: Isidro Figueroa, Community Development Director
BY: Sevag Sassounian, Assistant Planner
DATE: July 26, 2023
SUBJECT: CONSIDERATION OF APPROVAL FOR CONDITIONAL USE
PERMIT NOS. CUP 22-05 AND CUP 22-06 AT 2277

HUNTINGTON DRIVE FOR THE DETERMINATION OF

REQUIRED PARKING AND TO PROVIDE FOR ALCOHOL

SALES AND CONSUMPTION AT A PROPOSED

RESTAURANT (EL DORADO)

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Attractive, Complementary Business District;
Engaged and Connected Residents;
Efficient, Responsive, and Effective City Services;
Beautiful, Preserved, Single-Family Neighborhoods

BACKGROUND
The applicant proposes a new restaurant, named El Dorado Pollos a la Brasa (“El Dorado”), at 2277 Huntington Drive. The existing commercial site is 896 square feet (sf). El Dorado is also requesting a Type 41 alcohol license. A type 41 license is the sale of beer or wine in an eating place. For seven (7) years, El Dorado restaurant has existed in Pasadena, CA. El Dorado seeks to establish their second location in the City of San Marino.

The San Marino Municipal Code (SMMC) distinguishes between “small restaurants” and (“large”) restarurants. Pursuant to SMMC Section 23.03.01 (J) - Uses, small restaurants are permitted in the C-1 Zone, when the following standards are satisfied:

Kevin Cheng, Chair
Shelley Boyle, Vice Chair
Jeri Wright, Commissioner
John Dustin, Commissioner
Howard Brody, Commissioner
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• One parking space is provided for each two hundred fifty (250) square feet of gross floor area of the business, if the indoor seating area does not exceed twenty five percent (25%) of the total gross floor area of the business.
• If the indoor seating area exceeds twenty five percent (25%) of the total gross floor area of the business, the standard parking requirements for Restaurants set forth in SMMC Section 23.10.03 – Number of Parking Spaces Required, are satisfied.

El Dorado’s indoor seating area occupies approximately 32% of the gross floor area of the site, which exceeds the 25% threshold described above; therefore it is not classified as a small restaurant.

A (“large”) restaurant use is also a permitted use in the C-1 commercial zone pursuant to SMMC 23.03.01 - Uses. The off-street parking requirement for this restaurant use must be determined with the issuance of a conditional use permit.

Therefore, the proposal requires two (2) Conditional Use Permits (CUP’s) as outlined below.

REQUIRED ACTIONS
• CUP 22-05 (PARKING)
o Pursuant to SMMC Section 23.10.03 (A) – Parking Spaces, the offsite parking requirement for a new restaurant in a building on Huntington Drive existed on (or before) October 25, 2010, shall be determined by the issuance of a conditional use permit. In addition to making the findings described in SMMC 23.07.02 – Basis for Approval or Denial of a Conditional Use Permit, one additional finding from subsection 23.07.02 (A1-A4), must be made to approve this conditional use permit (CUP).
• CUP 22-06 (ON-SITE SALES AND CONSUMPTION OF ALCOHOLIC

BEVERAGES)
o Pursuant to SMMC Section 23.03.01 (C) - Uses, on-site retailers of ("alcoholic beverages") beer and wine on premises located at least five hundred feet (500') from all school properties, both public and private, require a conditional use permit, subject to the conditions set forth in this code section and the making of findings as described in SMMC Section 23.07.02.

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ZONING INFORMATION
General Plan: Commercial
Zoning: C-1
Assessor Parcel Number (APN): 5331-028-001
Legal Description: Tract No. 7496, that portion lying southwest (SW) of the northeast (NE) forty feet (40’) of Lot 1.

Location: The subject property is located on Huntington Drive across the street from City Hall and on the same parcel as the existing Starbucks and UPS businesses.

Lot Size: 14,360 square-feet
Existing Use: 5,019 square-foot, one-story multi-tenant commercial building.

Surrounding Uses: Commercial uses along Huntington Drive and San Marino Avenue, and single-family residences in the rear along Ridgeway Road.

TREE PRESERVATION
The project does not propose the removal of any trees.

HISTORIC PRESERVATION
The subject property is not identified on the Citywide Historic Resources Survey Report as a potential historic resource.

DISCUSSION
The applicant proposes a Peruvian restaurant called El Dorado Pollos a la Brasa (“El Dorado”). El Dorado serves rotisserie chicken and traditional Peruvian dishes. El Dorado will offer dine-in and take-out services. El Dorado has provided the City with a detailed business operations statement and a sample menu (Attachment 5).

A restaurant business is a permitted use in the C-1 Commercial Zone pursuant to SMMC 23.03.01 - Uses. A conditional use permit must be determined and issued to address the off-street parking requirements and the on-site sale and consumption of alcoholic beverages. Staff has prepared an analysis for parking requirements and an analysis for on-site sale and consumption of alcoholic beverages. Below is Staff’s analysis for parking requirements.

ANALYSIS - PARKING
El Dorado’s legal address is 2255 Huntington Drive (APN: 5331-028-001). El Dorado is part of a mult-tenant commercial building located within a 14,360 sf parcel and has a total five (5) tenants. The tenants share twenty (20) PAGE 79 of 383
parking lot spaces. One (1) space is designated as an accessible parking space.

Below is the list of current tenants:
• 2255 Huntington Drive: Starbucks Coffee Company (retail) • 2275 Huntington Drive: UPS (retail services)
• 2277 Huntington Drive: vacant, proposed for use by El Dorado • 2283 Huntington Drive: Anxin Inc. (professional/realtor office) • 2285 Huntington Drive: Amy Peltier Interior Design (professional office) Pursuant to SMMC 23.10.03 (A) – Number of Parking Spaces Required, commercial buildings on Huntington Drive existing on (or before) October 25, 2010, one (1) parking space is required for every 350 square feet.

Therefore, the total parking requirement for all existing businesses excluding El Dorado is 12 parking spaces out of 20 available spaces. This leaves seven (7) regular parking spaces and one (1) accessible parking space available to meet the parking requirement.

In a similar situation, Starbucks has an existing conditional use permit (CUP No. 94-22). The Starbucks CUP approval included specific employee parking and operation conditions. City Staff has recommended similar parking and business operation conditions for El Dorado Restaurant.

Below is Staff’s analysis for on-site sale and consumption of alcoholic beverages.

ANALYSIS - ON-SITE SALE AND CONSUMPTION OF ALCOHOLIC

BEVERAGES
The applicant applied to the California Department of Alcohol Beverage Control (ABC) for a Type 41 alcohol license (“On-Sale Beer & Wine – Eating Place”).

A Type 41 alcohol license authorizes the sale and consumption of beer and wine on or off the premises where sold. Type 41 alcohol licenses also have the following provisional conditions:
• Distilled spirits may not be on the premises (except brandy, rum, or liqueurs for use solely for cooking purposes).
• Must operate and maintain the licensed premises as a bona fide eating place.
• Must maintain suitable kitchen facilities and must make actual and substantial sales of meals for consumption on the premises. • Minors are allowed on the premises.

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Staff has reiterated ABC’s provisional conditions above in the City’s Standard Condition of Approval for El Dorado’s CUP application (CUP No. 22-06). For reference, attached is the City’s Standard Conditions of Approval (Attachment 7).

Pursuant to SMMC Section 23.03.01 (C), on-site retailers of ("alcoholic beverages") beer and wine on premises located at least five hundred feet (500') from all school properties, both public and private, are subject to a conditional use permit and further subject to conditions.

Staff created a buffer map to identify all parcels within 500’ feet of the subject property (Attachment 4). Staff conducted a school business license search and found no public or private school property located within 500 feet of the subject property. The nearest school property is San Marino High School (SMHS) located at 2701 Huntington Drive. SMHS is located more than 500 linear feet from the subject property. Staff found Stepping Stones Learning Center to be within 500 linear feet from the subject property. Stepping Stones offers private tutoring, test prep, and educational therapy. However the City does not recognize Stepping Stones as a school designation, rather as a tutorial service. Therefore, staff finds the project to be meeting this prerequisite.

The conditions for on-site retailers of beer and wine as required by SMMC Section 23.03.01 are outlined below. The purpose of these restrictions is to ensure that the sale and consumption of alcoholic beverages is ancillary to the use of the premises as a restaurant for the consumption of complete meals and to ensure that the premises does not develop into a lounge, or other facility where the sale and consumption of alcoholic beverages is the primary use.

1. There shall be no more than one full line of alcohol permit issued for businesses east of San Marino Avenue and one full line of alcohol permit issued for businesses west of San Marino Avenue for the on-site sale and consumption of alcoholic beverages for properties in the C-1 Commercial Zone located on Huntington Drive and San Marino Avenue, subject to the conditions described in this use.

The subject property is located on Huntington Drive and east of San Marino Avenue. Within the City, staff found no alcohol license/permit for a full line of alcohol for any property located east of San Marino Avenue.

The applicant has applied for a Type 41 license which authorizes the sale PAGE 81 of 383
of beer and wine, and not a full line of alcohol. Therefore, this project meets this condition.

2. Establishments that are limited to the on-site sale and consumption of beer and wine are permissible on any C-1 zoned property and are subject to the conditions described in this use.

The applicant is requesting approval for a Type 41 alcohol license with the State Alcohol Beverage Control. Type 41 license authorizes the sale of beer and wine for consumption on or off the premises where sold. This condition limits sales and consumption of alcohol to be on-site only.

The business operations statement confirms the applicant’s intent to serve beer and/or wine for dine-in services only. As such, this project meets this condition.

3. The C-1 commercial zone on Mission Street shall be limited to the on-site sale and consumption of beer and wine, subject to the conditions described in this use.

The subject property is located on Huntington Drive. Therefore, this condition is not applicable.

4. Businesses that are issued permits for the sale and consumption of alcoholic beverages shall be located at least five hundred feet (500') apart from each other.

On Huntington Drive, there are selective businesses that have been issued permits for the sale and consumption of alcoholic beverages. The two nearest businesses with active alcohol licenses are New Moon Restaurant located at 2148 Huntington Drive and Masamitsu Japanese Cuisine located at 2026 Huntington Drive. The buffer map shows that both business are more than 500’ feet away from the subject property. As such, this project meets this condition.

5. There shall be no lounge area upon the licensed premises.

The restaurant will not provide a lounge area. The majority of the floor plan is dedicated to the kitchen, and the placement of the existing kitchen equipment will not allow for the conversion of the existing floor plan to a lounge area. Therefore, this project meets this condition.

6. The sale and consumption of alcoholic beverages shall be an ancillary use to a restaurant that serves complete meals.

PAGE 82 of 383
ABC requires Type 41 alcohol business licensees to operate and maintain the licensed premises as a bona fide eating place, maintain suitable kitchen facilities, and make actual and substantial sales of meals for consumption on the premises. The applicant’s business operations statement confirms that alcoholic drinks will be served only with dine-in services. The CUP conditions on-site sales and consumption of alcoholic beverages only when accompanied by the sale of a complete meal, and not with the sale of standalone sandwiches and/or salads. As such, this project meets this condition.

7. Pool tables and other types of amusement devices are prohibited from the restaurant and/or bar.

The floor plan show that the project does not propose pool tables or other types of amusement devices. Therefore, this project meets this condition.

8. Dance floors are also prohibited.

The floor plan does not propose a dance floor. The majority of the floor plan has a dedicated kitchen layout. The kitchen layout prohibits the conversion from a kitchen to a dance floor, without significant improvements, that require permits. As such, this project meets this condition.

9. There shall be no exterior advertising of any kind or type including advertising directed to the exterior from within, promoting or indicating the availability of alcoholic beverages. Interior displays of beer and wine which are clearly visible to the exterior shall not be permitted. The project is conditioned to meet this requirement.

10. The quarterly gross sales of alcoholic beverages shall not exceed thirty percent (30%) of all gross sales of all food products sold for consumption on the premises during the same period. The licensee shall at all times maintain records which reflect separately the gross sales of alcoholic beverages and the gross sales of all other items at the licensed business. Said records shall be totaled no less frequently than on a quarterly basis and shall be made available to the city of San Marino on demand. The project is conditioned to meet this requirement.

11. The premises shall possess the necessary utensils, table service, and condiment dispensers with which to serve complete meals to the public. The project is conditioned to meet this requirement.

PAGE 83 of 383

12. There shall be no serving and/or sales of alcoholic beverages prior to eleven o'clock (11:00) A.M. or later than twelve o'clock (12:00) midnight on Fridays and Saturdays; all other days, there shall be no serving and/or sales of alcoholic beverages prior to eleven o'clock (11:00) A.M. or later than ten o'clock (10:00) P.M.

The business hours of operation are from 11:00am to 7:00pm. The business is closed every Tuesday. The business hours of operation satisfies this code requirement. Therefore, this project meets this condition.

SAN MARINO POLICE DEPARTMENT REVIEW
All conditional use permit requests involving on-site sales and consumption of alcohol beverages are coordinated with the San Marino Police Department (SMPD). The SMPD reviewed this CUP request and determined that there was no overconcentration of alcohol-related uses in the area. SMPD did not identify a crime risk associated with the applicant offering beer and wine with full meals. SMPD further indicated that, should the applicant request a separate administrative outdoor dining permit, it could be a potential attraction for minors. Outdoor dining could also pose an issue with minors gaining access to alcohol.

Based on the SMPD review, the project has been conditioned to prohibit outdoor dining; however, the restaurant may apply for a sidewalk outdoor dining permit. Requests for sidewalk dining require a permit to be issued administratively pursuant to SMMC Chapter XVI (16). If a sidewalk dining permit application is submitted for the restaurant, both the Community Development Department and San Marino Police Department shall review and approve the sidewalk dining permit.

CONDITIONAL USE PERMIT FINDINGS - CUP 22-05 (PARKING)
Pursuant to SMMC Section 23.07.02 (A) and 23.10.03 (B), before any conditional use permit may be granted, it shall be demonstrated and the Planning Commission must find all of the following to be true:

1. That the establishment, maintenance or operation of the use or building applied for will not, under the circumstances of the particular case, be detrimental to the health, safety, peace, morals, comfort or general welfare of persons residing in or working in the area of such proposed use nor be detrimental or PAGE 84 of 383
injurious to property or improvements in the neighborhood or to the general welfare of the City; and
Staff finds the requested parking for a “large” restaurant use will not be detrimental to the health, safety, peace, morals, comfort, or general welfare of persons residing in or working in the area. The on-site parking behind the structure is dedicated to the businesses in the structure, and a condition will be added to prohibit employees from parking vehicles on residential streets.

As such, this project meets this finding.

2. That the site for the proposed conditional use is adequate in size and shape to accommodate the yards, walls and fences, parking and loading, landscaping and other development features prescribed in this Chapter or required by the Commission in order to integrate said conditional use with the land and uses in the neighborhood; and
The parcel is improved with a 5,019 sf multi-tenant commercial structure.

The structure has five tenant spaces. The commercial unit for the proposed restaurant use is located at 2277 Huntington Drive, which is already improved as a restaurant with a commercial kitchen.

The entire parcel has 20 surface level parking spaces located in the rear of the structure. One space is designated as an accessible parking space.

The parking spaces are dedicated exclusively to commercial tenants and business customers. Each tenant has a rear entrance/exit entryway. The rear parking spaces serve as access points for produce or product delivery through rear door access. The front public parking spaces on Huntington Drive, are sufficient to accommodate for customer entrance and/or take out service. The neighboring commercial structures are also equipped with their own parking spaces to serve the demand of their customers.

Staff is recommending conditions of approval to mitigate employee parking on-site and to prohibit parking on residential streets such as Ridgeway Road.

Therefore, this project meets this finding.

3. That proposed conditional use will not have a detrimental effect upon the nature, condition and development of nearby uses and buildings; and
PAGE 85 of 383
The parcel is improved with a 5,019 sf multi-tenant commercial structure.

The structure has five tenant spaces. The commercial unit for the proposed restaurant use is located at 2277 Huntington Drive, which is already improved as a restaurant with a commercial kitchen.

Below is the list of current tenants:
• 2255 Huntington Drive: Starbucks Coffee Company (retail) • 2275 Huntington Drive: UPS (retail services)
• 2277 Huntington Drive: vacant, proposed for restaurant use • 2283 Huntington Drive: Anxin Inc. (professional/realtor office) • 2285 Huntington Drive: Amy Peltier Interior Design (professional office) Starbucks has an existing conditional use permit (CUP No. 94-22). The Starbucks CUP approval included specific parking and business operation conditions. The CUP requires employees to park off the premises daily before 6:00pm and in no event on residential streets, including but not limited to Ridgeway Road. Staff is recommending the same parking condition for this restaurant use in order to maximize the on-site parking available for customers. Nearby commercial uses include retail, personal services, professional offices, banks, and a few restaurants.

Staff finds the conditional use will not have a detrimental effect upon the nature, condition and development of nearby uses and buildings. The proposed parking for a “large” restaurant will not alter the operational characteristics and hours for the surrounding uses.

As such, this project meets this finding.

4. That the site for the proposed conditional use will relate to streets and highways adequate in width and pavement to carry the kind and quantity of traffic such use would generate.

The site is improved with a 5,019 square-foot multi-tenant commercial building located along a commercial corridor and served by Huntington Drive, which is paved and adequately maintained. The existing commercial corridor contains a variety of uses that are consistent with the C-1 zone. Therefore, the proposed conditional use meets this finding since the existing surrounding streets are physically adequate to support the requested conditional use and surrounding commercial uses.

PAGE 86 of 383
The subject property is part of a multi-tenant commercial building located along a commercial corridor that is paved and adequately maintained. The existing commercial corridor contains a variety of uses that are consistent with the C-1 zone and surrounding commercial uses.

Therefore, this project meets this finding.

5. That the details of the proposed use including, but not limited to, proposed business hours, surrounding uses, the impact of customers and employees parking in residential areas, and the availability of on and off-street parking, will not cause the proposed use to be detrimental to persons or properties in the surrounding neighborhood.

The proposed business hours of operation for El Dorado are from 11:00am to 7:00pm. The business is closed every Tuesday. These hours are consistent with neighboring business operations.

The conditions of approval will prohibit employees from parking on residential streets, restrict produce and/or products deliveries to select hours, and limit business operation impact on neighboring residences and commercial properties. Additionally, there are eight (8) diagonal public parking spaces on Huntington Drive directly in front of the subject property. Customers utilize the diagonal public parking spaces to shop and eat.

As such, this project meets this finding.

CONDITIONAL USE PERMIT FINDINGS - CUP 22-06 (ON-SITE SALES

AND CONSUMPTION OF ALCOHOLIC BEVERAGES)
Pursuant to SMMC Section 23.07.02 (A), before any conditional use permit may be granted, it shall be demonstrated and the Planning Commission must find all of the following to be true:

1. That the establishment, maintenance or operation of the use or building applied for will not, under the circumstances of the particular case, be detrimental to the health, safety, peace, morals, comfort or general welfare of persons residing in or working in the area of such proposed use nor be detrimental or injurious to property or improvements in the neighborhood or to the general welfare of the City; and
PAGE 87 of 383
Staff finds the establishment of on-site sales and consumption of alcoholic beverages will not be detrimental to the health, safety, peace, morals, comfort or general welfare of persons residing in the area.

The applicant’s business operations statement confirms that alcoholic drinks will be served only with dine-in services. The proposed conditions of approval stipulate that the on-site sales and consumption of alcoholic beverages shall be made only when accompanied by the sale of a complete meal, and not with the sale of standalone sandwiches and/or salads.

The proposed conditions of approval preclude the following business practices and layout: beer and wine advertisement; a lounge area, a dance floor, pool tables and other types of amusement devices. These specific business practices result in high parking demand, rather than increasing meal purchases, and are therefore prohibited.

Therefore, this project meets this finding.

2. That the site for the proposed conditional use is adequate in size and shape to accommodate the yards, walls and fences, parking and loading, landscaping and other development features prescribed in this Chapter or required by the Commission in order to integrate said conditional use with the land and uses in the neighborhood; and
The on-site sales and consumption of alcoholic beverages (beer and wine) are ancillary to the restaurant use. The proposed conditions of approval preclude the following business practices and layout; beer and wine advertisement; a lounge area, a dance floor, pool tables, and other types of amusement devices. These specific business practices result in high parking demand, rather than, increasing meal purchases.

As such, this project meets this finding.

3. That proposed conditional use will not have a detrimental effect upon the nature, condition and development of nearby uses and buildings; and
The proposed conditional use will allow the applicant to serve beer and wine with complete meals only. The conditional use will not have a detrimental effect upon the nature, condition and development of nearby uses as the proposed beer and wine service offered in conjunction with PAGE 88 of 383
the restaurant’s existing meal service and will not alter the operational characteristics and hours for the surrounding uses.

Therefore, this project meets this finding.

4. That the site for the proposed conditional use will relate to streets and highways adequate in width and pavement to carry the kind and quantity of traffic such use would generate.

This condition is not applicable for an alcohol conditional use permit.

As such, this project meets this finding.

ENVIRONMENTAL FINDING
The project is for a conditional use permit to determine the parking requirement for a new restaurant at an existing commercial building, and a conditional use permit to provide for on-site alcohol sales that are ancillary to the sale of meals. Pursuant to Section 21084 of the California Public Resource Code, the proposed project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines, Article 19, Sections 15301 (Class 1, Existing Facilities) and 15324 (Class 24, Regulations of Working Conditions), and there is no substantial evidence demonstrating that an exception to a categorical exemption pursuant to CEQA Guidelines, Section 15300.2 applies.

RECOMMENDATION
Based on the information submitted to the record, staff recommends the conditional approval of Conditional Use Permit Nos. CUP 22-05 and CUP 22-

06. If the Planning Commission concurs with staff’s recommendation, the actions would be as follows:

1. Determine that the project is categorically exempt from the CEQA pursuant to Article 19, Sections 15301 (Class 1) and 15324 (Class 24) of the State CEQA Guidelines, and that there is no substantial evidence demonstrating that an exception to a categorical exemption pursuant to CEQA Guidelines, Section 15300.2 applies;

2. Find that the proposed project meets all applicable findings; and

3. Approve Conditional Use Permit Case Nos. CUP 22-05 and CUP 22-06 subject to the Conditions listed on Exhibit A of (Draft) Resolution 23-08 (Attachments 6 & 7).

PAGE 89 of 383

ATTACHMENTS

1. Site Plan and Floor Plan for El Dorado at 2277 Huntington Drive

2. El Dorado Business Operations Statement and Restaurant Menu

3. CUP 22-05 & CUP 22-06 Radius Map (300’ for Legal Noticing)

4. Radius Map (500’ Buffer Zone)

5. El Dorado Alcohol License Application Copy (California Department of Alcohol Beverage Control)

6. Draft Planning Commission Resolution No. PCR 23-08

7. Standard Conditions (Condition of Approval, Exhibit A for PCR 23-08) PAGE 90 of 383

NO PARKING

EL DORADO PERUVIAN

KITCHEN
896 SQ.FT.
2277 HUNTINGTON DR.

SAN MARINO, CA 91108
(EX.) PARKING

NO CHANGE

UPS STORE
N.P.S.

STARBUCKS
N.P.S.
2 A-1.1
3 A-1.1
ANXIN
REALTY
N.P.S.

AMY PELTIER

INTERIOR DESIGN
& HOME
N.P.S.

THIS DRAWING, SPECIFICATIONS AND

IDEAS, DESIGNS THEREBY ARE AND SHALLREMAIN THE PROPERTY OF IMAGINE

ARCHITECTURE AND NO PART THEREOF

SHALL BE COPIED DISCLOSED TO OTHERS

OR USED IN CONNECTION WITH ANY

WORK OR PROJECT FOR WHICH THERE

HAVE BEEN PREPARED AND DEVELOPED,

WITHOUT THE WRITTEN CONSENT OF

IMAGINE ARHITECUTRE, VISUAL CONTACT

WITH THESE DRAWINGS SHALL
CONSTITUTE EVIDENCE OF ACCEPTANCEOF THESE RESTRICTIONS.

A-1.0
SCALE: 1/8"=1'-0"
SITE PLAN 1
PAGE 91 of 383

WALK IN-COOLER

PRODUCTION AREA

PREP AREA

SERVICE AREA

CUSTOMER AREA

ACC REST ROOM
5'-0" 1'-6"
1'-6"
ELEC.
7'-4"
6'-6"
3'-5"
7'-4"
17'-0"
13'-1"
20'-6"
39'-6"
21'-4"
7'-6"
3'-11"
5'-10"
8'-1"
1'-10" 3'-0"
13'-4"

EL DORADO

PERUVIAN KITCHEN
AREA 896 SQ.FT.
(EX.) AWNING (EX.) AWNING (EX.) AWNING (EX.) AWNING (EX.) AWNING (EX.) AWNING 2265
2275 2277 2285 2283
2275 2277 2283 2285

THIS DRAWING, SPECIFICATIONS AND

IDEAS, DESIGNS THEREBY ARE AND SHALLREMAIN THE PROPERTY OF IMAGINE

ARCHITECTURE AND NO PART THEREOF

SHALL BE COPIED DISCLOSED TO OTHERS

OR USED IN CONNECTION WITH ANY

WORK OR PROJECT FOR WHICH THERE

HAVE BEEN PREPARED AND DEVELOPED,

WITHOUT THE WRITTEN CONSENT OF

IMAGINE ARHITECUTRE, VISUAL CONTACT

WITH THESE DRAWINGS SHALL
CONSTITUTE EVIDENCE OF ACCEPTANCEOF THESE RESTRICTIONS.

A-1.1
SCALE: 1/4"=1'-0"
FLOOR PLAN 1
SCALE: 1/4"=1'-0"
REAR ELEVATION 2
SCALE: 1/4"=1'-0"
FRONT ELEVATION 3
PAGE 92 of 383
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PAGE 93 of 383

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1 CITY OF SAN MARINO
RESOLUTION NO. PCR 23-08

A RESOLUTION OF THE CITY OF SAN MARINO PLANNING
COMMISSION APPROVING CONDITIONAL USE PERMIT NO. CUP 22-05,

TO DETERMINE THE PARKING REQUIREMENT FOR A PROPOSED
RESTAURANT USE, AND CONDITIONAL USE PERMIT NO. CUP 22-06,

TO PROVIDE ON-SITE SALES AND CONSUMPTIONOF ALCOHOLIC

BEVERAGES AS AN ANCILLARY USE TO AN EXISTING RESTAURANT (EL DORADO) THAT SERVES COMPLETE MEALS, FOR THE EXISTING COMMERCIAL UNIT LOCATED AT 2277 HUNTINGTON DRIVE,
ASSESSOR PARCEL NUMBER 5331-028-001, CITY OF SAN MARINO WHEREAS, on December 21, 2022, a Planning Commission Hearing Form application to determine the parking requirements of a proposed restaurant use, and to provide on-site sales and consumption of alcoholic beverages as an ancillary use to said restaurant, El Dorado, that serves complete meals has been duly filed by Ramon Lopez, for the property listed below:
2277 Huntington Drive
Assessor Parcel Number 5331-028-001
San Marino, CA, 91108
WHEREAS, the Property is Zoned C-1 General Commercial and WHEREAS, the property in question is legally described as follows:

TRACT NO. 7496, THAT PORTION LYING SOUTHWEST (SW) OF THE NORTHEAST (NE) FORTY FEET (40’) OF LOT 1
WHEREAS, a public hearing to consider said Conditional Use Permit applications was set and held before the Planning Commission on July 26, 2023, at the hour of 6:00 PM, and relevant testimonies, evidence and comments have been made a part of the record; and
WHEREAS, on July 26, 2023, the Planning Commission also reviewed all of the information provided in the staff report and considered the testimony given at the public hearings, including all written communications to the Planning Commission, as well as other pertinent information; and
WHEREAS, the proposed project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines, Article 19, Sections 15301 (Class 1) and 15324 (Class 24).

NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF SAN MARINO does hereby find, determine and declare:

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2 SECTION 1.All of the above recitals are true and correct and are incorporated herein as part of this decision by this reference.

SECTION 2. The San Marino Planning Commission makes the following findings regarding the issuance of CONDITIONAL USE PERMIT NO. CUP 22-05 for THE DETERMINATION OF THE PARKING REQUIREMENT for the proposed restaurant:

1. That the establishment, maintenance or operation of the use or building applied for will not, under the circumstances of the particular case, be detrimental to the health, safety, peace, morals, comfort or general welfare of persons residing in or working in the area of such proposed use nor be detrimental or injurious to property or improvements in the neighborhood or to the general welfare of the City; and
Staff finds the requested parking for a “large” restaurant use will not be detrimental to the health, safety, peace, morals, comfort, or general welfare of persons residing in or working in the area. The on-site parking behind the structure is dedicated to the businesses in the structure, and a condition will be added to prohibit employees from parking vehicles on residential streets. As such, this project meets this finding.

2. That the site for the proposed conditional use is adequate in size and shape to accommodate the yards, walls and fences, parking and loading, landscaping and other development features prescribed in this Chapter or required by the Commission in order to integrate said conditional use with the land and uses in the neighborhood; and
The parcel is improved with a 5,019 sf multi-tenant commercial structure. The structure has five tenant spaces. The commercial unit for the proposed restaurant use is located at 2277 Huntington Drive, which is already improved as a restaurant with a commercial kitchen. The entire parcel has 20 surface level parking spaces located in the rear of the structure. One space is designated as an accessible parking space. The parking spaces are dedicated exclusively to commercial tenants and business customers. Each tenant has a rear entrance/exit entryway. The rear parking spaces serve as access points for produce or product delivery through rear door access. The front public parking spaces on Huntington Drive, are sufficient to accommodate for customer entrance and/or take out service. The neighboring commercial structures are also equipped with their own parking spaces to serve the demand of their customers. Staff is recommending conditions of approval to mitigate employee parking on-site and to prohibit parking on residential streets such as Ridgeway Road. Therefore, this project meets this finding.

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3 3. That proposed conditional use will not have a detrimental effect upon the nature, condition and development of nearby uses and buildings; and
The site is improved with a 5,019 square-foot multi-tenant commercial structure, and the commercial unit at 2277 Huntington Drive is currently improved with a commercial kitchen and was formerly a restaurant use. The existing commercial tenants on site include Starbucks café, UPS (shipping services), and two professional offices. The existing Starbucks is conditioned under CUP 94-22 to require employees to park off the premises before 6:00 PM daily, and in no event on residential streets such as Ridgeway Road. Staff is recommending the same condition for this restaurant use in order to maximize the onsite parking available for customers. Nearby uses include general commercial uses such as retail, personal services, professional offices, banks, and a few restaurants. Therefore, the conditional use will not have a detrimental effect upon the nature, condition and development of nearby uses as the proposed parking for a “large” restaurant will not alter the operational characteristics and hours for the surrounding uses. As such, this project meets this finding.

4. That the site for the proposed conditional use will relate to streets and highways adequate in width and pavement to carry the kind and quantity of traffic such use would generate.

The site is improved with a 5,019 square-foot multi-tenant commercial building located along a commercial corridor and served by Huntington Drive, which is paved and adequately maintained. The existing commercial corridor contains a variety of uses that are consistent with the C-1 zone. Therefore, the proposed conditional use meets this finding since the existing surrounding streets are physically adequate to support the requested conditional use and surrounding commercial uses. The subject property is part of a multi-tenant commercial building located along a commercial corridor that is paved and adequately maintained. The existing commercial corridor contains a variety of uses that are consistent with the C-1 zone and surrounding commercial uses. Therefore, this project meets this finding.

5. That the details of the proposed use including, but not limited to, proposed business hours, surrounding uses, the impact of customers and employees parking in residential areas, and the availability of on and off-street parking, will not cause the proposed use to be detrimental to persons or properties in the surrounding neighborhood.

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4 The proposed business hours of operation for El Dorado are from 11:00am to 7:00pm.

The business is closed every Tuesday. These hours are consistent with neighboring business operations. The conditions of approval will prohibit employees from parking on residential streets, restrict produce and/or products deliveries to select hours, and limit business operation impact on neighboring residences and commercial properties.

Additionally, there are eight (8) diagonal public parking spaces on Huntington Drive directly in front of the subject property. Customers utilize the diagonal public parking spaces to shop and eat. As such, this project meets this finding.

SECTION 3. The San Marino Planning Commission makes the following findings regarding the issuance of CONDITIONAL USE PERMIT NO. CUP 22-06 for the ONSITE SALE AND CONSUMPTION OF (“ALCOHOLIC BEVERAGES”) BEER AND WINE as an ancillary use to a restaurant that serves complete meals:

1. That the establishment, maintenance or operation of the use or building applied for will not, under the circumstances of the particular case, be detrimental to the health, safety, peace, morals, comfort or general welfare of persons residing in or working in the area of such proposed use nor be detrimental or injurious to property or improvements in the neighborhood or to the general welfare of the City; and
Staff finds the establishment of on-site sales and consumption of alcoholic beverages will not be detrimental to the health, safety, peace, morals, comfort or general welfare of persons residing in the area. The applicant’s business operations statement confirms that alcoholic drinks will be served only with dine-in services. The proposed conditions of approval stipulate that the on-site sales and consumption of alcoholic beverages shall be made only when accompanied by the sale of a complete meal, and not with the sale of standalone sandwiches and/or salads. The proposed conditions of approval preclude the following business practices and layout: beer and wine advertisement; a lounge area, a dance floor, pool tables and other types of amusement devices. These specific business practices result in high parking demand, rather than increasing meal purchases, and are therefore prohibited. Therefore, this project meets this finding.

2. That the site for the proposed conditional use is adequate in size and shape to accommodate the yards, walls and fences, parking and loading, landscaping and other development features prescribed in this Chapter or required by the Commission in order to integrate said conditional use with the land and uses in the neighborhood; and
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5 The on-site sales and consumption of alcoholic beverages (beer and wine) are ancillary to the restaurant use. The proposed conditions of approval preclude the following business practices and layout; beer and wine advertisement; a lounge area, a dance floor, pool tables, and other types of amusement devices. These specific business practices result in high parking demand, rather than, increasing meal purchases. As such, this project meets this finding.

3. That proposed conditional use will not have a detrimental effect upon the nature, condition and development of nearby uses and buildings; and
The proposed conditional use will allow the applicant to serve beer and wine with complete meals only. The conditional use will not have a detrimental effect upon the nature, condition and development of nearby uses as the proposed beer and wine service offered in conjunction with the restaurant’s existing meal service will not alter the operational characteristics and hours for the surrounding uses. Therefore, this project meets this finding.

4. That the site for the proposed conditional use will relate to streets and highways adequate in width and pavement to carry the kind and quantity of traffic such use would generate.

This condition is not applicable for an alcohol conditional use permit. As such, this project meets this finding.

SECTION 4. PURSUANT TO THE ABOVE FINDINGS, IT IS RESOLVED that the San Marino Planning Commission hereby approves CUP 22-05 & CUP 22-06, each subject to the conditions of approval which are attached hereto and incorporated herein by this reference.

SECTION 5. The project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to State CEQA Guidelines, Article 19, Sections 15301 (Class 1) and 15324 (Class 24) and there is no substantial evidence demonstrating that an exception to a categorical exemption pursuant to CEQA Guidelines, Section 15300.2 applies.

SECTION 6.The decision of the Planning Commission, as set forth in this Resolution, is final unless a timely appeal to the City Council is filed within fifteen (15) days of the date of the adoption of this Resolution by the Planning Commission pursuant to the provisions of Section 23.07.09 of the San Marino Municipal Code.

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6 VOTE: AYES: WRIGHT, DUSTIN, BOYLE, CHENG
NOES: BRODY
ABSTAIN: NONE
ABSENT: NONE

CERTIFICATION
I hereby certify the foregoing Resolution No. PCR 23-08 is a true and complete record of the action taken by the Planning Commission of the City of San Marino, California at its regular meeting of July 26, 2023.

PASSED, APPROVED, AND ADOPTED on this 23 day of August 2023.

KEVIN CHENG,
Chair, San Marino Planning Commission
ATTEST:

ISIDRO FIGUEROA,
Secretary, San Marino Planning Commission

EXHIBITS
A. COMMUNITY DEVELOPMENT DEPARTMENT STANDARD CONDITIONS PAGE 102 of 383
1 COMMUNITY DEVELOPMENT DEPARTMENT

STANDARD CONDITIONS
PROJECT #: Conditional Use Permit Nos. CUP 22-05 and CUP 22-06 SUBJECT: A request for Conditional Use Permits to determine the parking requirement for a proposed restaurant (CUP 22-05), and provide on-site sales and consumption of alcoholic beverages as an ancillary use to said restaurant that serves complete meals (CUP 22-06).

APPLICANT: El Dorado Pollos a la Brasa (Franco)
LOCATION: 2277 Huntington Drive
Assessor Parcel Number: 5331-028-001
San Marino, CA 91108
ALL OF THE FOLLOWING CONDITIONS APPLY TO YOUR PROJECT.

APPLICANT SHALL CONTACT THE PLANNING DIVISION, (626) 300-0700, FOR COMPLIANCE WITH THE FOLLOWING CONDITIONS:

A. General Requirements Completion
Date

1. The applicant shall defend, indemnify, protect and hold harmless city, its elected and appointed council members, boards, commissions, officers, officials, agents, consultants, employees, and volunteers from and against any and all claims, actions, or proceeding against the city and its elected and appointed council members, boards, commissions, officers, officials, agents, consultants, employees and volunteers to attack, set aside, void or annul, an approval of the city, Planning Commission or City Council concerning this permit and the project. Such indemnification shall include damages, judgments, settlements, penalties, fines, defensive costs or expenses, including, but not limited to, interest, attorneys’ fees and expert witness fees, or liability of any kind related to or arising from such claim, action, or proceeding. The city shall promptly notify the applicant of any claim, action, or proceeding. Nothing contained herein shall prohibit city from participating in a defense of any claim, action or proceeding. The city shall have the option of coordinating the defense, including, but not limited to, choosing counsel for the defense at applicant’s expense. ___/___/___
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2 2. Copies of the signed Planning Commission Resolution of Approval or Approval Letter, Standard Conditions, and all environmental mitigations shall be included on the plans (full size). The sheet(s) are for information only to all parties involved in the construction/grading activities and are not required to be wet sealed/stamped by a licensed Engineer/Architect.

Completion
Date
___/___/___
B. Time Limits

1. Any approval shall expire if Building Permits are not issued or approved use has not commenced within 1 year from the date of approval or a time extension has been granted.
___/___/___
C. Site Development

1. The site shall be developed and maintained in accordance with the approved plans which include site plans, architectural elevations, exterior materials and colors, landscaping, and grading on file in the Planning and Building Department, the conditions contained herein, and the Zoning Code regulations. ___/___/___

2. Prior to any use of the project site being commenced thereon, all Conditions of Approval shall be completed to the satisfaction of the Community Development Director.
___/___/___

3. Operation of the facilities shall not commence until such time as all California Building Code and Fire Marshal regulations have been complied with. Prior to commencement of operation, plans shall be submitted to the San Marino Fire Department and the Building Department to show compliance. The facility shall be inspected for compliance and final acceptance granted prior to start of operation.

D. Conditions of Approval for CUP 22-05 (Parking)

1. Employees shall not park their vehicles on residential streets at any time. To the extent practicable, the establishment shall encourage customers to not park on residential streets by taking steps such as posting a sign(s) in a conspicuous place that shows where Ridgeway Road becomes a residential street. Prior to 6:00 PM each day, employees shall park in the on-street parking immediately east of San Marino Avenue. After 6:00 PM each day, there are no restrictions on employee parking except that parking on residential streets shall remain prohibited. The term “employees” includes management employees.

2. The hours of operation for the restaurant shall be within the timeframe of 11:00 AM to 10:00 PM daily. No customers may remain in the restaurant beyond the permitted operating hours. All employees shall leave the restaurant within one hour after closing.

3. Deliveries of supplies to the restaurant shall be made between 9:00 AM and 10:00 PM Monday through Saturday only. The delivery of food and beverages may be as early as 7:00 AM and only from Huntington Drive. No delivery vehicle shall block the ___/___/___
___/___/___
___/___/___
___/___/___
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Exhibit A
Conditions of Approval
Conditional Use Permit Nos. CUP 22-05 & CUP 22-06
3 flow of either street traffic or parking lot circulation or be parked with their engines idling at any time. Commercial vehicles shall only use Huntington Drive or the rear alley for ingress and egress to the restaurant. No commercial vehicles shall be parked along Ridgeway Road.

4. All trash and other waste matter shall be disposed of in sealed plastic bags and placed within an enclosed trash bin. The bin shall be emptied and cleaned as frequently as necessary to remain shut and prevent odors. Partially open trash bins are not allowed. No trash shall be placed anywhere outside of or around the trash enclosure where it would be visible to the public.

5. In accordance with the original conditions imposed upon the approval of the multitenant commercial building, no signs shall be placed in a manner where they would be visible from Ridgeway Road.

6. No outdoor speakers may be used.

E. Conditions of Approval for CUP 22-06 (On-Site Sales and Consumption of Beer and Wine)

1. The establishment is permitted one (1) Type 41 (On-Sale Beer & Wine – Eating Place”) alcohol license with the California Department of Alcohol Beverage Control (ABC) and is limited only to the on-site sale and consumption of beer and wine.

Pursuant to the requirements set forth by ABC for Type 41 alcohol licenses, distilled spirits may not be on the premises (except brandy, rum, or liqueurs used solely for cooking purposes); the establishment must operate and maintain the licensed premises as a bona fide earing place with suitable kitchen facilities, and must make actual and substantial sales of meals for consumption on the premises; and minors are allowed on the premises.

2. There shall be no lounge area upon the licensed premises.

3. The sales and consumption of alcoholic beverages shall be an ancillary use to a restaurant that serves complete meals. Pursuant to the Business and Professionals Code Section 23038, the benchmark used by the California Department of Alcoholic Beverage Control, meals are defined as “foods commonly ordered at a lunch or dinner; provided however, that the service of food such as sandwiches or salads only shall not be deemed compliant with this requirement.”
___/___/___
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___/___/___
PAGE 105 of 383
Exhibit A
Conditions of Approval
Conditional Use Permit Nos. CUP 22-05 & CUP 22-06
4 4. Pool tables and other types of amusement devices are prohibited from the restaurant.

5. Dance floors are prohibited.

6. There shall be no exterior advertising of any kind or type including advertising directed to the exterior from within, promoting or indicating the availability of alcoholic beverages. Interior displays of beer and wine which are clearly visible to the exterior shall not be permitted.

7. The quarterly gross sales of alcoholic beverages for the establishment shall not exceed thirty percent (30%) of all gross sales of all food products sold for consumption on the premise during the same period. The licensee shall at all times maintain records which reflect separately the gross sales of alcoholic beverages and the gross sales of all other items at the licensed business. Said records shall be totaled no less frequently than on a quarterly basis and shall be made available to the City of San Marino on demand.

8. The establishment shall possess the necessary utensils, table service, and condiment dispensers with which to serve complete meals to the public.

9. There shall be no serving and/or sales of alcoholic beverages prior to eleven o’clock (11:00) AM or later than ten o’clock (10:00) PM daily.

10. Employees shall be certified pursuant to the California Department of Alcoholic Beverage Control requirements.

11. Outdoor dining is prohibited; however, the restaurant may apply for a sidewalk dining permit pursuant to Chapter XVI (16) of the San Marino Municipal Code. If a sidewalk dining permit application is submitted, both the Community Development Department and the San Marino Police Department shall review and approve the application.
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NO PARKING

EL DORADO PERUVIAN

KITCHEN
896 SQ.FT.
2277 HUNTINGTON DR.

SAN MARINO, CA 91108
(EX.) PARKING

NO CHANGE

UPS STORE
N.P.S.

STARBUCKS
N.P.S.
2 A-1.1
3 A-1.1
ANXIN
REALTY
N.P.S.

AMY PELTIER

INTERIOR DESIGN
& HOME
N.P.S.

THIS DRAWING, SPECIFICATIONS AND

IDEAS, DESIGNS THEREBY ARE AND SHALLREMAIN THE PROPERTY OF IMAGINE

ARCHITECTURE AND NO PART THEREOF

SHALL BE COPIED DISCLOSED TO OTHERS

OR USED IN CONNECTION WITH ANY

WORK OR PROJECT FOR WHICH THERE

HAVE BEEN PREPARED AND DEVELOPED,

WITHOUT THE WRITTEN CONSENT OF

IMAGINE ARHITECUTRE, VISUAL CONTACT

WITH THESE DRAWINGS SHALL
CONSTITUTE EVIDENCE OF ACCEPTANCEOF THESE RESTRICTIONS.

A-1.0
SCALE: 1/8"=1'-0"
SITE PLAN 1
PAGE 133 of 383

WALK IN-COOLER

PRODUCTION AREA

PREP AREA

SERVICE AREA

CUSTOMER AREA

ACC REST ROOM
5'-0" 1'-6"
1'-6"
ELEC.
7'-4"
6'-6"
3'-5"
7'-4"
17'-0"
13'-1"
20'-6"
39'-6"
21'-4"
7'-6"
3'-11"
5'-10"
8'-1"
1'-10" 3'-0"
13'-4"

EL DORADO

PERUVIAN KITCHEN
AREA 896 SQ.FT.
(EX.) AWNING (EX.) AWNING (EX.) AWNING (EX.) AWNING (EX.) AWNING (EX.) AWNING 2265
2275 2277 2285 2283
2275 2277 2283 2285

THIS DRAWING, SPECIFICATIONS AND

IDEAS, DESIGNS THEREBY ARE AND SHALLREMAIN THE PROPERTY OF IMAGINE

ARCHITECTURE AND NO PART THEREOF

SHALL BE COPIED DISCLOSED TO OTHERS

OR USED IN CONNECTION WITH ANY

WORK OR PROJECT FOR WHICH THERE

HAVE BEEN PREPARED AND DEVELOPED,

WITHOUT THE WRITTEN CONSENT OF

IMAGINE ARHITECUTRE, VISUAL CONTACT

WITH THESE DRAWINGS SHALL
CONSTITUTE EVIDENCE OF ACCEPTANCEOF THESE RESTRICTIONS.

A-1.1
SCALE: 1/4"=1'-0"
FLOOR PLAN 1
SCALE: 1/4"=1'-0"
REAR ELEVATION 2
SCALE: 1/4"=1'-0"
FRONT ELEVATION 3
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NO PARKING

EL DORADO PERUVIAN

KITCHEN
896 SQ.FT.
2277 HUNTINGTON DR.

SAN MARINO, CA 91108
(EX.) PARKING

NO CHANGE

UPS STORE
N.P.S.

STARBUCKS
N.P.S.
2 A-1.1
3 A-1.1
ANXIN
REALTY
N.P.S.

AMY PELTIER

INTERIOR DESIGN
& HOME
N.P.S.

THIS DRAWING, SPECIFICATIONS AND

IDEAS, DESIGNS THEREBY ARE AND SHALLREMAIN THE PROPERTY OF IMAGINE

ARCHITECTURE AND NO PART THEREOF

SHALL BE COPIED DISCLOSED TO OTHERS

OR USED IN CONNECTION WITH ANY

WORK OR PROJECT FOR WHICH THERE

HAVE BEEN PREPARED AND DEVELOPED,

WITHOUT THE WRITTEN CONSENT OF

IMAGINE ARHITECUTRE, VISUAL CONTACT

WITH THESE DRAWINGS SHALL
CONSTITUTE EVIDENCE OF ACCEPTANCEOF THESE RESTRICTIONS.

A-1.0
SCALE: 1/8"=1'-0"
SITE PLAN 1
PAGE 166 of 383

WALK IN-COOLER

PRODUCTION AREA

PREP AREA

SERVICE AREA

CUSTOMER AREA

ACC REST ROOM
5'-0" 1'-6"
1'-6"
ELEC.
7'-4"
6'-6"
3'-5"
7'-4"
17'-0"
13'-1"
20'-6"
39'-6"
21'-4"
7'-6"
3'-11"
5'-10"
8'-1"
1'-10" 3'-0"
13'-4"

EL DORADO

PERUVIAN KITCHEN
AREA 896 SQ.FT.
(EX.) AWNING (EX.) AWNING (EX.) AWNING (EX.) AWNING (EX.) AWNING (EX.) AWNING 2265
2275 2277 2285 2283
2275 2277 2283 2285

THIS DRAWING, SPECIFICATIONS AND

IDEAS, DESIGNS THEREBY ARE AND SHALLREMAIN THE PROPERTY OF IMAGINE

ARCHITECTURE AND NO PART THEREOF

SHALL BE COPIED DISCLOSED TO OTHERS

OR USED IN CONNECTION WITH ANY

WORK OR PROJECT FOR WHICH THERE

HAVE BEEN PREPARED AND DEVELOPED,

WITHOUT THE WRITTEN CONSENT OF

IMAGINE ARHITECUTRE, VISUAL CONTACT

WITH THESE DRAWINGS SHALL
CONSTITUTE EVIDENCE OF ACCEPTANCEOF THESE RESTRICTIONS.

A-1.1
SCALE: 1/4"=1'-0"
FLOOR PLAN 1
SCALE: 1/4"=1'-0"
REAR ELEVATION 2
SCALE: 1/4"=1'-0"
FRONT ELEVATION 3
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TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director
Paul Chung, Finance Director
DATE: November 8, 2023
SUBJECT: APPROVAL OF A THREE-YEAR PROFESSIONAL SERVICES

AGREEMENT WITH OPENGOV FOR ELECTRONIC

PROCUREMENT AND CONTRACT MANAGEMENT
PLATFORM SERVICES IN A TOTAL AMOUNT OF $71,200

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The procurement and contracting process for municipalities is highly technical, and can include Requests for Proposals/Qualifications (RFP/RFQ), Notices Inviting Bids, bid evaluation, insurance certifications, and contract negotiation, approval, and management. This process helps ensure that the services provided by the City are completed in an efficient, cost effective, and transparent manner. It is also important that this process is standardized, while also being able to quickly adapt to the evolving needs of the City.

The City currently utilizes the PlanetBids software for the electronic procurement processes such as RFP/RFQ and bidding for Public Works projects. The City does not currently have a platform for contract/insurance management, which is tracked by individual staff. Given the City’s goal of modernizing its procurement and contract management processes, staff is recommending entering into an agreement with OpenGov for its procurement and contract management software, which will help integrate all of these necessary functions into a single platform.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 267 of 383

DISCUSSION
The OpenGov procurement software provides a number of features over its competitors that will assist staff with creating highly effective solicitations, which will help identify the “best value” for the particular good or service and maximize the value for the City’s expenditures. The highlights include:
• Programming that guides end users with best practices for appropriate solicitation methods.
• Contains a database of solicitations and scopes of work that other municipalities have successfully completed.
• Provides a network of professionals that are available to the City for solicitation advice.
• Platform automatically populates the appropriate bid/proposal language into the solicitation document, and determines the necessary forms, insurance requirements, and terms and conditions to be included in the documents.

Solicitation development is often a very taxing task for staff during the procurement process due to the length of the documents and prevalence of technical language. This feature of the platform will help produce more consistent and compliant solicitations that avoid potential copy/paste errors, scope guesswork and ultimately save staff time.

Many of the features below are additional features that are not available in the City’s current online solicitation platform, PlanetBids, and represent an upgrade that will significantly improve the solicitation and contract management process. Furthermore, OpenGov software will streamline the procurement, bidding, and contract management under one easy to use software. The following are additional features:
• Intuitive, user-friendly, cloud based procurement platform. • Unlimited user licenses.
• Workflow tracking to monitor progress of procurement and contracts. • Online self-service and collaboration features that simplify planning, soliciting, proposal evaluation, and awarding and managing contracts. • Enables the City to broadcast solicitations to a wider and more relevant set of vendors.
• Contract management and insurance tracking under one central location with features that assist in monitoring contracts for compliance, extensions, amendments and renewal, which will prevent potential liability issues.
• Free for vendors to sign up for future bidding opportunities.

PAGE 268 of 383
During the evaluation process, staff requested a cost proposal from PlanetBids for an upgraded module that could incorporate some of the additional desired features. Staff also participated in demos with both OpenGov and PlanetBids to have a more thorough and hands-on understanding of the services being offered. The proposal received from PlanetBids was for $25,987 for the first year of the upgrade. In contrast, OpenGov’s average yearly cost would be about $23,000. Given OpenGov’s lower cost and offer of a more robust platform, staff believes OpenGov offers the best value for the services and is recommending discontinuing the use of PlanetBids and moving its vendor/contract management services to OpenGov. Should the City Council approve this agreement with OpenGov, the City will phase out its use of PlanetBids by January 2024. Furthermore, more governmental entities in California appear to be using OpenGov, which could result in a larger vendor pool. Here are a list of agencies in Southern California currently using OpenGov: City of Pasadena, Santa Monica, Manhattan Beach, Bell, Palm Desert, La Palma, Victorville, Moreno Valley, and Tustin. Staff has reached out to various agencies using OpenGov and the feedback was that the software is easy to use, casts a vast net for potential vendors, Cities have received quality proposals, and saves staff time in administrating procurement and contract management.

FISCAL IMPACT & PROCUREMENT REVIEW
The use of OpenGov for procurement/contract manage software is included in the City Manager’s Office Operating Budget with $8,400 budgeted annually for Vendor and Bid Management (Account #101-09-4150-0500). The proposed PSA with OpenGov establishes a three-year term with a cumulative value of $71,187.83 and includes implementation of the software, site licenses and software maintenance.

The fees are set forth in further detail as:

Software license Year 1: $18,012.00
Software License Year 2: $18,912.60 (5% CPI)
Software License Year 3: $19,858.23 (5% CPI)
Initial Professional Services Deployment Year 1: $14,405.00 Approval of the contract will require a budget appropriation to the FY 2023- 24 operating budget of $28,217 to Account #101-09-4150-0500 (Other Contract Services – IT). Annual maintenance costs for years two and three of the contract will be reflected in future fiscal years budgets.

PAGE 269 of 383
The Finance Director has reviewed this report and determined this is in accordance with S.M.C.C. 02.06.05.B.2 as the best interests of the City are served by dispensing with competitive bidding, as the City only received two cost proposals (OpenGov and PlanetBids) and OpenGov was the lowest bidder that provided the procurement and contract tracking platform.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the City Council approve a three-year professional services agreement with OpenGov for electronic procurement and contract management software services and appropriate funds in the amount of $28,217 in support of this agreement. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve a three-year professional services agreement with OpenGov for electronic procurement and contract management software services in a total amount of $71,200, authorize the City Manager to execute the agreement on behalf of the City, and appropriate an additional $28,217 to account #101-09-4150-0500 (Other Contract Services – IT). ”

ATTACHMENTS

1. Proposal from OpenGov

2. Master Agreement with OpenGov

3. Scope of Work with OpenGov
PAGE 270 of 383
OpenGov Inc.
6525 Crown Blvd #41340
San Jose, CA 95160
United States
https://opengov.com | 1
Order Form Number:

Created On:

Quote Expiration Date:

Subscription Start Date:

Subscription End Date:

Q011370
August 9, 2023
November 8, 2023
Decmeber 01, 2023
November 30, 2026
Prepared By:

Email:

Contract Term:

Alex Martinez
[email protected]
36 Months
Customer Information
Customer:

Bill To/Ship To:

City of San Marino, CA
2200 Huntington Drive
San Marino, CA US
Contact Name:

Email:

Phone:

Paul Chung
[email protected]
626-300-0708
Order Details
Billing Frequency: Annual Payment Terms: Net 30
SOFTWARE SERVICES:

Product / Service Start Date End Date Subscription Fee
OpenGov Procurement December 01, 2023 November 30, 2024 $18,012.00 OpenGov Procurement December 01, 2024 November 30, 2025 $18,912.60 OpenGov Procurement December 01, 2025 November 30, 2026 $19,858.23 Total Amount See Billing Table
PROFESSIONAL SERVICES:

Product / Service Start Date Total Amount
Professional Services Deployment - Prepaid December 01, 2023 $14,405.00 Services Total Amount $14,405.00
Order Form Legal Terms
Welcome to OpenGov!
This Order Form is entered into between OpenGov, Inc. (“OpenGov”), and you, the entity identified above (“Customer”), effective as of the date of the last signature below. This Order Form incorporates the OpenGov Master Services Agreement ("MSA") available at https://opengov.com/termsof-service/master-services-agreement/. If professional services are purchased, the applicable Statement of Work ("SOW") is also incorporated. The Order Form, MSA, and, if applicable, the SOW are the full "Agreement". Unless otherwise specified above, fees for the Software Services and Professional Services shall be due and payable, in advance, 30 days from receipt of the invoice. By signing this Agreement, Customer acknowledges that it has reviewed, and agrees to be legally bound by the Agreement. Each party’s acceptance of this Agreement is conditional upon the other’s acceptance of the Agreement to the exclusion of all other terms.

City of San Marino, CA
Signature: \s1\
OpenGov, Inc.

Signature: \s2\
Name: \n1\
Title: \t1\
Date: \d1\
Name: \n2\
Title: \t2\
Date: \d2\
Billing Date: Billing Amount:
12/1/2023 $32,417.00 (Annual Software Fee + Professional Services) 12/1/2024 $18,912.60
12/1/2025 $19,858.23
PAGE 271 of 383
1 OpenGov Master Services Agreement Revised June 1, 2023 OpenGov Master Services Agreement
The parties to this Master Services Agreement (this “Agreement”) are OpenGov, Inc., a Delaware corporation (“OpenGov”), and the customer named in the signature block below (“Customer”). This Agreement, which becomes binding when the parties have signed it (the “Effective Date”), sets forth the terms under which Customer will be permitted to use OpenGov’s hosted software services and receive professional services.

1. Definitions

1.1. “Customer Data” means data that is provided by Customer to OpenGov pursuant to this Agreement (for example, by email or through Customer’s software systems of record).

Customer Data does not include any confidential personally identifiable information.

1.2. “Documentation” means materials produced by OpenGov that provide information about OpenGov’s software products and systems. Customers may access the most up-to-date Documentation on the Customer Resource Center page at opengov.zendesk.com.

1.3. “Intellectual Property Rights” means all intellectual property rights including all past, present, and future rights associated with works of authorship, including exclusive exploitation rights, copyrights, and moral rights, trademark and trade name rights and similar rights, trade secret rights, patent rights, and any other proprietary rights in intellectual property of every kind and nature.

1.4. “Order Form” means the document executed by the parties that specifies the Software Services that OpenGov will provide to Customer under this Agreement.

1.5. “Term” refers to the Initial Term defined in Section 6.1 plus all Renewal Terms defined in Section 6.2.

2. Software Services, Support, and Professional Services

2.1. Software Services. Subject to the terms and conditions of this Agreement, OpenGov will use commercially reasonable efforts to provide the commercial off-the-shelf software solutions identified in the applicable Order Form (“Software Services”).

2.2. Support and Service Levels. Customer support is available by email to [email protected] or by using the chat messaging functionality of the Software Services, both of which are available during OpenGov’s standard business hours.

Customer may report issues any time. However, OpenGov will address issues during business hours. OpenGov will provide support for the Software Services in accordance with the Support and Software Service Levels found at opengov.com/service-sla, as long as Customer is entitled to receive support under the applicable Order Form and this Agreement.

2.3. Professional Services

2.3.1. If OpenGov or its authorized independent contractors provides professional services PAGE 272 of 383
2 OpenGov Master Services Agreement Revised June 1, 2023 to Customer, such as implementation services, then these professional services (“Professional Services”) will be described in an applicable statement of work (“SOW”) agreed to by the parties. Unless otherwise specified in the SOW, any pre-paid Professional Services must be utilized within one year from the Effective Date.

2.3.2. Relevant travel expenses are provided in the SOW. Any other travel expenses related to the performance of the Professional Services shall be pre-approved by and reimbursed by Customer.

3. Restrictions and Responsibilities

3.1. Restrictions. Customer may not use the Software Services in any manner or for any purpose other than as expressly permitted by the Agreement and Documentation. In addition, Customer shall not, and shall not permit or enable any third party to: (a) use or access any of the Software Services to build a competitive product or service; (b) modify, disassemble, decompile, reverse engineer or otherwise make any derivative use of the Software Services (except to the extent applicable laws specifically prohibit such restriction); (c) sell, license, rent, lease, assign, distribute, display, host, disclose, outsource, copy or otherwise commercially exploit the Software Services; (d) perform or disclose any benchmarking or performance testing of the Software Services; (e) remove any proprietary notices included with the Software Services; (f) use the Software Services in violation of applicable law; or (g) transfer any confidential personally identifiable information to OpenGov or the Software Services platform.

3.2. Responsibilities. Customer shall be responsible for obtaining and maintaining computers and third party software systems of record (such as Customer’s ERP systems) needed to connect to, access or otherwise use the Software Services.

Customer also shall be responsible for: (a) ensuring that such equipment is compatible with the Software Services, (b) maintaining the security of such equipment, user accounts, passwords and files, and (c) all uses of Customer user accounts by any party other than OpenGov.

4. Intellectual Property Rights; License Grants; Access to Customer Data

4.1. Software Services. OpenGov owns all interests and Intellectual Property Rights in the Software Services. The look and feel of the Software Services, including any custom fonts, graphics and button icons, are the property of OpenGov. Customer may not copy, imitate, or use them, in whole or in part, without OpenGov’s prior written consent.

Subject to Customer’s obligations under this Agreement, OpenGov grants Customer a non-exclusive, royalty-free license during the Term to use the Software Services.

4.2. Customer Data. Customer Data and the Intellectual Property Rights therein belong to the Customer. Customer grants OpenGov and its partners (such as hosting providers) a nonexclusive, royalty-free license to use, store, edit, and reformat the Customer Data for the purpose of providing the Software Services. Customer further agrees that OpenGov and its partners may use aggregated, anonymized Customer Data for purposes of sales, marketing, business development, product enhancement, customer service, and data PAGE 273 of 383
3 OpenGov Master Services Agreement Revised June 1, 2023 analysis. Insights gleaned from aggregated, anonymized Customer Data will belong to OpenGov.

4.3. Access to Customer Data. Customer may download the Customer Data from the Software Services at any time during the Term, excluding during routine software maintenance periods. OpenGov has no obligation to return Customer Data to Customer.

4.4. Deletion of Customer Data. Unless otherwise requested pursuant to this Section 4.4, upon the termination of this Agreement, the Customer Data shall be deleted pursuant to OpenGov’s standard data deletion and retention practices. Upon written request, Customer may request deletion of Customer Data prior to the date of termination of this Agreement. Such a request must be addressed to “OpenGov Vice President, Customer Success” at OpenGov’s address for notice in Section 10.2.

4.5. Feedback. “Feedback” means suggestions, comments, improvements, ideas, or other feedback or materials regarding the Software Services provided by Customer to OpenGov, including feedback provided through online developer community forums.

Customer grants OpenGov a non-exclusive, royalty-free, irrevocable, perpetual, worldwide license to use and incorporate into the Software Services and Documentation Customer’s Feedback. OpenGov will exclusively own any improvements or modifications to the Software Services and Documentation based on or derived from any of Customer’s Feedback including all Intellectual Property Rights in and to the improvements and modifications.

5. Confidentiality

5.1. “Confidential Information" means all confidential business, technical, and financial information of the disclosing party that is marked as “Confidential” or an equivalent designation or that should reasonably be understood to be confidential given the nature of the information and/or the circumstances surrounding the disclosure. OpenGov’s Confidential Information includes, without limitation, the software underlying the Software Services, and all Documentation.

5.2. Confidential Information does not include: (a) data that the Customer has previously released to the public; (b) data that Customer would be required to release to the public upon request under applicable federal, state, or local public records laws; (c) Customer Data that Customer requests OpenGov make available to the public in conjunction with the Software Services; (d) information that becomes publicly known through no breach by either party; (e) information that was rightfully received by a party from a third party without restriction on use or disclosure; or (f) information independently developed by the Receiving Party without access to the Disclosing Party’s Confidential Information.

5.3. Each party agrees to obtain prior written consent before disclosing any of the other party's Confidential Information. Each party further agrees to use the other's Confidential Information only in connection with this Agreement. Each party further agrees to protect the other party's Confidential Information using the measures that it employs with respect to its own Confidential Information of a similar nature, but in no PAGE 274 of 383
4 OpenGov Master Services Agreement Revised June 1, 2023 event with less than reasonable care. If a party is required to disclose Confidential Information by law or court order, they must notify the other party in writing before making the disclosure to give the other party an opportunity to oppose or limit the disclosure.

6. Term and Termination

6.1. Initial Term. This Agreement begins on the Effective Date and ends on the date the subscription ends (“Initial Term”), according to the Order Form, unless sooner terminated pursuant to Section 6.3.

6.2. Renewal. This Agreement shall automatically renew for another period of the same duration as the Initial Term (each one is a new “Renewal Term”) unless either party notifies the other party of its intent not to renew this Agreement in writing no less than 30 days before the end of the then-current term.

6.3. Termination. If either party materially breaches any term of this Agreement and fails to cure such breach within 30 days after receiving written notice by the non-breaching party (10 days in the case of non-payment), the non-breaching party may terminate this Agreement. Neither party shall have the right to terminate this Agreement early without a legally valid cause.

6.4. Effect of Termination. Upon termination of this Agreement pursuant to Section 6.1, 6.2, or 6.3: (a) Customer shall pay in full for all Software Services and Professional Services performed up to and including the date of termination or expiration, (b) OpenGov shall stop providing Software Services and Professional Services to Customer; and (c) each party shall (at the other party’s option) return or delete any of the other party’s Confidential Information in its possession.

7. Payment of Fees

7.1. Fees; Invoicing; Payment; Expenses.

7.1.1. Fees. Fees for Software Services and for Professional Services are set forth in the applicable Order Form, and OpenGov will invoice Customer accordingly. Customer agrees to pay invoices within 30 days without setoffs, withholdings or deductions of any kind. Invoices are deemed received when OpenGov emails them to Customer’s designated billing contact. Obligations to pay fees are non-cancelable, and payments are non-refundable.

7.1.2. Annual Software Maintenance Price Adjustment. OpenGov shall increase the fees for the Software Services during any Renewal Term by 5% each year of the Renewal Term.

7.1.3. Travel Expenses. OpenGov will invoice Customer for travel expenses provided in the SOW as they are incurred. Customer shall pay all such valid invoices within 30 days of receipt of invoice. Each invoice shall include receipts for the travel expenses listed on the invoice.

7.1.4. Customer Delays; On Hold Fee.

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5 OpenGov Master Services Agreement Revised June 1, 2023

7.1.4.1. On Hold. Excluding delays caused by a force majeure event as described in Section 10.5, if OpenGov determines that Customer’s personnel or contractors are not completing Customer’s responsibilities described in the applicable SOW timely or accurately, OpenGov may place the Professional Services on hold. If OpenGov places a Customer on hold, OpenGov will ensure that Customer is made aware of its obligations necessary for OpenGov to continue performing the Professional Services. Upon placing a customer on hold, OpenGov may, without penalty, suspend Professional Services to the Customer and reallocate resources until the Customer has fulfilled its obligations. OpenGov shall bear no liability or otherwise be responsible for delays in the provision of the Professional Services occasioned by Customer’s failure to complete Customer’s responsibilities.

7.1.4.2. On Hold Notice; On Hold Fee. OpenGov may also issue an “On Hold Notice” specifying that the Customer will be invoiced for lost time in production (e.g., delayed or lost revenue resulting from rescheduling work on other projects, delay in receiving milestone payments from Customer, equipment, hosting providers and human resources idle) for a fee equal to 10% of the first year’s fee for Software Services. OpenGov may remove the on hold status and may rescind the fee in its discretion upon Customer’s fulfillment of its obligations set out in the On Hold Notice. And OpenGov may extend the timeline to complete certain Professional Services depending on the availability of qualified team resources (OpenGov cannot guarantee that these team resources will be the same as those who were working on the project prior to it being placed On Hold).

7.2. Consequences of Non-Payment. If Customer fails to make any payments required under any Order Form or SOW, then in addition to any other rights OpenGov may have under this Agreement or applicable law, (a) Customer will owe late interest penalty of 1.5% of the outstanding balance per month, or the maximum rate permitted by law, whichever is lower and (b) If Customer’s account remains delinquent (with respect to payment of a valid invoice) for 30 days after receipt of a delinquency notice from OpenGov, which may be provided via email to Customer’s designated billing contact, OpenGov may temporarily suspend Customer’s access to the Software Service for up to 90 days to pursue good faith negotiations before pursuing termination in accordance with Section

6.3. Customer will continue to incur and owe all applicable fees irrespective of any such Service suspension based on such Customer delinquency.

7.3. Taxes. All fees under this Agreement are exclusive of any applicable sales, value-added, use or other taxes (“Sales Taxes”). Customer is solely responsible for any and all Sales Taxes, not including taxes based solely on OpenGov’s net income. If any Sales Taxes related to the fees under this Agreement are found at any time to be payable, the amount may be billed by OpenGov to, and shall be paid by, Customer. If Customer fails to pay any Sales Taxes, then Customer will be liable for any related penalties or interest, and will indemnify OpenGov for any liability or expense incurred in connection with such Sales Taxes. In the event Customer or the transactions contemplated by the Agreement PAGE 276 of 383
6 OpenGov Master Services Agreement Revised June 1, 2023 are exempt from Sales Taxes, Customer agrees to provide OpenGov, as evidence of such tax exempt status, proper exemption certificates or other documentation acceptable to OpenGov.

8. Representations and Warranties; Disclaimer

8.1. By OpenGov.

8.1.1. General Warranty. OpenGov represents and warrants that it has all right and authority necessary to enter into and perform this Agreement.

8.1.2. Professional Services Warranty. OpenGov further represents and warrants that the Professional Services, if any, will be performed in a professional and workmanlike manner in accordance with the related SOW and generally prevailing industry standards. For any breach of the Professional Services warranty, Customer’s exclusive remedy and OpenGov’s entire liability will be the re-performance of the applicable services. If OpenGov is unable to re-perform such work as warranted, Customer will be entitled to recover all fees paid to OpenGov for the deficient work.

Customer must give written notice of any claim under this warranty to OpenGov within 90 days of performance of such work to receive such warranty remedies.

8.1.3. Software Services Warranty. OpenGov further represents and warrants that for a period of 90 days after the Effective Date, the Software Services will perform in all material respects in accordance with the Documentation. The foregoing warranty does not apply to any Software Services that have been used in a manner other than as set forth in the Documentation and authorized under this Agreement. OpenGov does not warrant that the Software Services will be uninterrupted or error-free.

Customer must give written notice of any claim under this warranty to OpenGov during the Term. OpenGov’s entire liability for any breach of the foregoing warranty is to repair or replace any nonconforming Software Services so that the affected portion of the Software Services operates as warranted or, if OpenGov is unable to do so, terminate the license for such Software Services and refund the pre-paid, unused portion of the fee for such Software Services.

8.2. By Customer. Customer represents and warrants that (a) it has all right and authority necessary to enter into and perform this Agreement; and (b) OpenGov’s use of the Customer Data pursuant to this Agreement will not infringe, violate or misappropriate the Intellectual Property Rights of any third party.

8.3. Disclaimer. OPENGOV DOES NOT WARRANT THAT THE SOFTWARE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SOFTWARE SERVICES. EXCEPT AS SET FORTH IN THIS SECTION 8, THE SOFTWARE SERVICES ARE PROVIDED “AS IS”

AND OPENGOV DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED,

INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY, TITLE, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

9. Limitation of Liability
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7 OpenGov Master Services Agreement Revised June 1, 2023

9.1. By Type. NEITHER PARTY, NOR ITS SUPPLIERS, OFFICERS, AFFILIATES,

REPRESENTATIVES, CONTRACTORS OR EMPLOYEES, SHALL BE RESPONSIBLE OR

LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, OR OTHER THEORY: (A) FOR ERROR OR

INTERRUPTION OF USE OR FOR LOSS OR INACCURACY OF DATA OR COST OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES OR LOSS OF BUSINESS; (B) FOR

ANY INDIRECT, EXEMPLARY, PUNITIVE, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES; OR (C) FOR ANY MATTER BEYOND A PARTY’S REASONABLE CONTROL, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSS OR DAMAGE.

9.2. By Amount. IN NO EVENT SHALL EITHER PARTY’S AGGREGATE, CUMULATIVE LIABILITY

FOR ANY CLAIMS ARISING OUT OF OR IN ANY WAY RELATED TO THIS AGREEMENT

EXCEED THE FEES PAID BY CUSTOMER TO OPENGOV FOR THE SOFTWARE SERVICES UNDER THIS AGREEMENT IN THE 12 MONTHS PRIOR TO THE ACT THAT GAVE RISE TO THE LIABILITY.

9.3. Limitation of Liability Exclusions. The limitations of liability set forth in Sections 9.1 and

9.2 above do not apply to, and each party accepts liability to the other for: (a) claims based on either party’s intentional breach of its obligations set forth in Section 5 (Confidentiality), (b) claims arising out of fraud or willful misconduct by either party and (c) either party’s infringement of the other party’s Intellectual Property Rights.

9.4. No Limitation of Liability by Law. Because some jurisdictions do not allow liability or damages to be limited to the extent set forth above, some of the above limitations may not apply to Customer.

10. Miscellaneous

10.1. Logo Use. OpenGov shall have the right to use and display Customer’s logos and trade names for marketing and promotional purposes in OpenGov’s website and marketing materials, subject to Customer’s trademark usage guidelines provided to OpenGov.

10.2. Notice. Ordinary day-to-day operational communications may be conducted by email, live chat or telephone. However, for notices, including legal notices, required by the Agreement (in sections where the word “notice” appears) the parties must communicate more formally in a writing sent via USPS certified mail and via email. OpenGov’s addresses for notice are: OpenGov, Inc., 6525 Crown Blvd #41340, San Jose, CA 95160, and [email protected].

10.3. Anti-corruption. Neither OpenGov nor any of its employees or agents has offered or provided any illegal or improper payment, gift, or transfer of value in connection with this Agreement. The parties will promptly notify each other if they become aware of any violation of any applicable anti-corruption laws in connection with this Agreement.

10.4. Injunctive Relief. The parties acknowledge that any breach of the confidentiality provisions or the unauthorized use of a party’s intellectual property may result in serious and irreparable injury to the aggrieved party for which damages may not adequately compensate the aggrieved party. The parties agree, therefore, that, in addition to any PAGE 278 of 383
8 OpenGov Master Services Agreement Revised June 1, 2023 other remedy that the aggrieved party may have, it shall be entitled to seek equitable injunctive relief without being required to post a bond or other surety or to prove either actual damages or that damages would be an inadequate remedy.

10.5. Force Majeure. Neither party shall be held responsible or liable for any losses arising out of any delay or failure in performance of any part of this Agreement, other than payment obligations, due to any act of god, act of governmental authority, or due to war, riot, labor difficulty, failure of performance by any third-party service, utilities, or equipment provider, or any other cause beyond the reasonable control of the party delayed or prevented from performing.

10.6. Severability; Waiver. If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect and enforceable. Any express waiver or failure to exercise promptly any right under this Agreement will not create a continuing waiver or any expectation of non-enforcement.

10.7. Survival. The following sections of this Agreement shall survive termination: Section 5. (Confidentiality), Section 7 (Payment of Fees), Section 4.4 (Deletion of Customer Data), Section 8.3 (Warranty Disclaimer), Section 9 (Limitation of Liability) and Section 10 (Miscellaneous).

10.8. Assignment. There are no third-party beneficiaries to this Agreement. Except as set forth in this Section 10.8, neither party may assign, delegate, or otherwise transfer this Agreement or any of its rights or obligations to a third party without the other party's written consent, which consent may not be unreasonably withheld, conditioned, or delayed. Either party may assign, without such consent but upon written notice, its rights and obligations under this Agreement to its corporate affiliate or to any entity that acquires all or substantially all of its capital stock or its assets related to this Agreement, through purchase, merger, consolidation, or otherwise. Any other attempted assignment shall be void. This Agreement will benefit and bind permitted assigns and successors.

10.9. Independent Contractors. This Agreement does not create an agency, partnership, joint venture, or employment relationship, and neither party has any authority to bind the other.

10.10. Governing Law and Jurisdiction. California laws govern this Agreement, without regard to conflict of laws principles. Exclusive jurisdiction for litigation of any dispute, controversy or claim arising out of or in connection with this Agreement shall be only in the Federal or State court with competent jurisdiction located in San Mateo County, California, and the parties submit to the personal jurisdiction and venue therein.

10.11. Complete Agreement. OpenGov has made no other promises or representations to Customer other than those contained in this Agreement. Any modification to this Agreement must be in writing and signed by an authorized representative of each party.

PAGE 279 of 383
9 OpenGov Master Services Agreement Revised June 1, 2023 Signatures
Customer:

Signature:

Name:

Title:

Date:

OpenGov, Inc.

Signature:

Name:

Title:

Date:

PAGE 280 of 383
Statement of Work
City of San Marino, CA
Creation Date: 8/9/2023
Document Number: PS-04588
Version Number: 1
Created by: Sidney Barnes
2023 Statement of Work v1.1.1
1 PAGE 281 of 383
Table of Contents

1. Overview and Approach 3

1.1. Agreement 3

2. Statement of Work 3

2.1. Project Scope 3

2.2. Facilities and Hours of Coverage 4

2.3. Key Assumptions 4

2.4. OpenGov Responsibilities 4

2.4.1. Activity 1 – Project Management 4

2.4.2. Activity 2 – Initialization 5

2.4.3. Activity 3 – OpenGov Use Cases 5

2.4.4. Activity 4 – Training 6

2.5. Your Responsibilities 6

2.5.1. Your Project Manager 7

2.6. Completion Criteria 7

2.7. Estimated Schedule 7

2.8. Illustrative Project Timelines 8

2.9. Charges 8

2.10. Offer Expiration Date 8
Appendix A: Engagement Charter 9
A-1: Communication and Escalation Procedure 9
A-2: Change Order Process 9
A-3: Deliverable Materials Acceptance Procedure 10
Appendix B: Implementation Activities 11
B-1: OpenGov Procurement Suite 11
Appendix C: Technical Requirements 16
C-1: OpenGov Procurement Suite 16
2023 Statement of Work v1.1.1
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1. Overview and Approach

1.1. Agreement
This Statement of Work (“SOW”) identifies services that OpenGov, Inc. (“OpenGov” or “we”) will perform for City of San Marino, CA (“Customer” or “you”) pursuant to that order for Professional Services entered into between OpenGov and the Customer (“Order Form”) which references the Master Services Agreement or other applicable agreement entered into by the parties (the “Agreement”).
● Customer acknowledges and agrees that this Statement of Work is subject to the confidentiality obligations set forth in the Agreement between OpenGov and Customer. ● The Deliverables listed in Appendix B are the single source of the truth of the deliverables to be provided.
● Customer’s use of the Professional Services is governed by the Agreement and not this SOW.
● Upon execution of the Order Form or other documentation referencing the SOW, this SOW shall be incorporated by reference into the Agreement.
● In the event of any inconsistency or conflict between the terms and conditions of this SOW and the Agreement, the terms and conditions of this SOW shall govern with respect to the subject matter of this SOW only. Unless otherwise defined herein, capitalized terms used in this SOW shall have the meaning defined in the Agreement. ● This SOW may not be modified or amended except in a written agreement signed by a duly authorized representative of each party.
● OpenGov will be deployed as is, Customer has access to all functionality available in the current release.

2. Statement of Work
This SOW is limited to the Implementation of the OpenGov Procurement suite as defined in the OpenGov Responsibilities section of this document (Section 2.5). Any additional services or support will be considered out of scope.

2.1. Project Scope
Under this project, OpenGov will deliver cloud based Procurement solutions to help the Customer power a more effective and accountable government. OpenGov's estimated charges and schedule are based on performance of the activities listed in the “OpenGov Responsibilities” section below. Deviations that arise during the project will be managed through the procedure described in Appendix A-2: Project Change Control Procedure, and may result in adjustments to the Project Scope, Estimated Schedule, Charges and other terms. These adjustments may include charges on a time-and-materials or fixed-fee basis using OpenGov’s standard rates in effect from time to time for any resulting additional work or waiting time.
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2.2. Facilities and Hours of Coverage
OpenGov will:

A. Perform the work under this SOW remotely, except for any project-related activity which OpenGov determines would be best performed at your facility in order to complete its responsibilities under this SOW.

B. Provide the Services under this SOW during normal business hours, 8:30am to 6:00pm local time, Monday through Friday, except holidays.

C. Use personnel and resources located across the United States, and may also include OpenGov-trained staffing contractors to support the delivery of services.

2.3. Key Assumptions
The SOW and OpenGov estimates are based on the following key assumptions. Deviations that arise during the proposed project will be managed through the Project Change Control Procedure (see Appendix A-2) , and may result in adjustments to the Project Scope, Estimated Schedule, Charges, and other terms.

Per
A. The OpenGov Suites are not customized beyond current capacities based on the latest release of the software.

B. Individual software modules are configured based on discussions between OpenGov and Customer.

C. Procurement Suite
i. Customer will provide complete and correct boilerplate language for solicitation and contract templates within two (2) weeks immediately following the kick-off meeting.
ii. OpenGov template configuration will include up to one (1) solicitation templates and up to one (1) contract templates (See Appendix B for list). iii. Customer will provide a complete and accurate contracts log and vendor list for import to OpenGov.

2.4. OpenGov Responsibilities

2.4.1. Activity 1 – Project Management
OpenGov will provide project management for the OpenGov responsibilities in this SOW.

The purpose of this activity is to provide direction to the OpenGov project personnel and to provide a framework for project planning, communications, reporting, procedural and contractual activity. This activity is composed of the following tasks:

Planning
OpenGov will:

A. review the SOW, contract and project plan with Customer’s Project Manager and key stakeholders to ensure alignment and agreed upon timelines; B. maintain project communications through your Project Manager; C. establish documentation and procedural standards for deliverable Materials; and 2023 Statement of Work v1.1.1
4 PAGE 284 of 383
D. assist your Project Manager to prepare and maintain the project plan for the performance of this SOW which will include the activities, tasks, assignments, and project milestones.

Project Tracking and Reporting
OpenGov will:

A. review project tasks, schedules, and resources and make changes or additions, as appropriate. Measure and evaluate progress against the project plan with your Project Manager;
B. work with your Project Manager to address and resolve deviations from the project plan;
C. conduct regularly scheduled project status meetings; and D. administer the Project Change Control Procedure with your Project Manager.

Completion Criteria:

This is an on-going activity which will be considered complete at the end of the Services Deliverable Materials:
● Weekly status reports
● Project plan
● Project Charter
● Risk, Action, Issues and Decisions Register (RAID)

2.4.2. Activity 2 – Initialization
OpenGov will provide the following:

A. Customer Entity configuration
B. System Administrators creation
C. Solution Blueprint creation
D. Data Validation strategy confirmation
Completion Criteria:

This activity will be considered complete when:
● Customer Entity is created
● System Administrators have access to Customer Entity
● Solution Blueprint is presented to Customer
Deliverable Materials:
● Solution Blueprint
● Sign-off of Initial Draft Solution Blueprint

2.4.3. Activity 3 – OpenGov Use Cases
OpenGov will provide the following:
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Procurement Use Cases
A. Automate Solicitation Development
B. Enhance Supplier Engagement and Collaboratively Evaluate + Award C. Make Contract Management Centralized and Proactive
Completion Criteria:

This activity will be considered complete when:

Procurement Use Cases
● Vendor Portal is configured
● Vendor List is imported
● Solicitation Templates are configured
● Intake Request Template and Workflow are configured
● Contracts Log is imported
● Contract Templates are configured
Deliverable Materials:
● Formal sign off document

2.4.4. Activity 4 – Training
Training will be provided in instructor-led virtual sessions unless otherwise specified in Appendix B. For any instructor-led virtual sessions, the class size is recommended to be 10, for class sizes larger than 10 it may be necessary to have more than one instructor.

Completion Criteria:
● Administrator training is provided
● Agency-wide intake training is provided
Deliverable Materials:
● Formal sign off document

2.5. Your Responsibilities
The completion of the proposed scope of work depends on the full commitment and participation of your management and personnel. The responsibilities listed in this section are in addition to those responsibilities specified in the Agreement and are to be provided at no charge to OpenGov. OpenGov's performance is predicated upon the following responsibilities being managed and fulfilled by you. Delays in performance of these responsibilities may result in delay of the completion of the project and will be handled in accordance with Appendix A-1: Project Change Control Procedure. 2023 Statement of Work v1.1.1
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2.5.1. Your Project Manager
Prior to the start of this project, you will designate a person called your Project Manager who will be the focal point for OpenGov communications relative to this project and will have the authority to act on behalf of you in all matters regarding this project.

Your Project Manager's responsibilities include the following:

A. manage your personnel and responsibilities for this project (for example: ensure personnel complete any self-paced training sessions, configuration, validation or user acceptance testing);
B. serve as the interface between OpenGov and all your departments participating in the project;
C. administer the Project Change Control Procedure with the Project Manager; D. participate in project status meetings;
E. obtain and provide information, data, and decisions within five (5) business days of OpenGov’s request unless you and OpenGov agree in writing to a different response time;
F. resolve deviations from the estimated schedule, which may be caused by you; G. help resolve project issues and escalate issues within your organization, as necessary; and
H. create, with OpenGov’s assistance, the project plan for the performance of this SOW which will include the activities, tasks, assignments, milestones and estimates.

2.6. Completion Criteria
OpenGov will have fulfilled its obligations under this SOW when any of the following first occurs:

A. OpenGov accomplishes the activities set forth in “OpenGov responsibilities” section and delivers the Materials listed, if any; or
B. The End date is reached

2.7. Estimated Schedule
OpenGov will schedule resources for this project upon signature of the order form. Unless specifically noted, the OpenGov assigned project manager will work with Customer Project Manager to develop the project schedule for all requested deliverables under this SOW.

OpenGov reserves the right to adjust the schedule based on the availability of OpenGov resources and/or Customer resources, and the timeliness of deliverables provided by the Customer.
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The Services are currently estimated to start within two (2) weeks but no later than four (4) weeks from signatures and have an estimated end date of four (4) months from signatures (“End Date”) or on other dates mutually agreed to between you and OpenGov.

2.8. Illustrative Project Timelines
The typical project timelines are for illustrative purposes only and may not reflect your use cases.

2.9. Charges
The Services will be conducted on a Fixed Price basis. The fixed price is exclusive of any travel and living expenses and other reasonable expenses incurred in connection with the Services. All charges are exclusive of any applicable taxes.

Customer shall reimburse OpenGov for reasonable out-of-pocket expenses OpenGov incurs providing Professional Services. Reasonable expenses include, but are not limited to, travel, lodging, and meals. Expenses are billed based on actual costs incurred. OpenGov shall not exceed the estimated $5,000 expenses without written approval from the Customer.

2.10. Offer Expiration Date
This offer will expire on November 9, 2023 unless extended by OpenGov in writing. 2023 Statement of Work v1.1.1
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Appendix A: Engagement Charter
A-1: Communication and Escalation Procedure
Active engagement throughout the implementation process is the foundation of a successful deployment. To help assess progress, address questions, and minimize risk during the course of deployment both parties agree to the following:
● Regular communication aligned to the agreed upon project plan and timing. ○ OpenGov expects our customers to raise questions or concerns as soon as they arise. OpenGov will do the same, in order to be able to address items when known. ● Executive involvement
○ Executives may be called upon to clarify expectations and/or resolve confusion. ○ Executives may be needed to steer strategic items to maximize the value through the deployment.
● Escalation Process:
○ OpenGov and Customer agree to raise concerns and follow the escalation process, resource responsibility, and documentation in the event an escalation is needed to support issues raised
● Identification of an issue impeding deployment progress, outcome or capturing the value proposition, that is not acceptable. ● Customer or OpenGov Project Manager summarizes the problem statement and impasse.
● Customer and OpenGov Project Managers jointly will outline solution, acceptance or schedule Executive review.
● Resolution will be documented and signed off following Executive review. ● Phase Sign-Off
○ OpenGov requests sign-offs at various stages during the implementation of the project. Once the Customer has signed-off, any additional changes requested by Customer on that stage will require a paid change order for additional hours for OpenGov to complete the requested changes.

A-2: Change Order Process
This SOW and related efforts are based on the information provided and gathered by OpenGov.

Customers acknowledge that changes to the scope may require additional effort or time, resulting in additional cost. Any change to scope must be agreed to in writing or email, by both Customer and OpenGov, and documented as such via a:
● Change Order - Work that is added to or deleted from the original scope of this SOW.

Depending on the magnitude of the change, it may or may not alter the original contract amount or completion date and be paid for by Customer. Changes might include:
o Timeline for completion
o Sign off process
o Cost of change and Invoice timing
o Amending the SOW to correct an error.
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o Extension of work as the complexity identified exceeds what was expected by Customer or OpenGov.
o Change in type of OpenGov resources to support the SOW.

A-3: Deliverable Materials Acceptance Procedure
Deliverable Materials as defined herein will be reviewed and accepted in accordance with the following procedure:
● The deliverable Material will be submitted to your Project Manager. ● Your Project Manager will have decision authority to approve/reject all project Criteria, Phase Acceptance and Engagement Acceptance.
● Within five (5) business days of receipt, your Project Manager will either accept the deliverable Material or provide OpenGov’s Project Manager a written list of requested revisions. If OpenGov receives no response from your Project Manager within five (5) business days, then the deliverable Material will be deemed accepted. The process will repeat for the requested revisions until acceptance.
● All acceptance milestones and associated review periods will be tracked on the project plan.
● Both OpenGov and Customer recognize that failure to complete tasks and respond to open issues may have a negative impact on the project.
● For any tasks not yet complete, OpenGov and/or Customer will provide sufficient resources to expedite completion of tasks to prevent negatively impacting the project. ● Any conflict arising from the deliverable Materials Acceptance Procedure will be addressed as specified in the Escalation Procedure set forth in Appendix A-1. As set forth in the “Customer Delays” provision of the Agreement, if there are extended delays (greater than 10 business days) in Customer’s response for requested information or deliverable; OpenGov may opt to put the project on an "On Hold" status. After the Customer has fulfilled its obligations, Professional Services can be resumed and the project will be taken off the "On-Hold" status.
● Putting a project “on Hold” may have several ramifications including, but not restricted, to the following:
○ Professional Services to the customer could be stopped; ○ Delay to any agreed timelines; or
○ Not having the same Professional Services team assigned. 2023 Statement of Work v1.1.1
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Appendix B: Implementation Activities
B-1: OpenGov Procurement Suite
Instance Creation
Procurement Suite
Description OpenGov Responsibilities Customer Responsibilities Website Instance
Creation
OpenGov will:
● Build customer portal and
upload Customer’s logo.

Customer will:
● Provide logo.
● Confirm access to the Portal.

Technical Project Review
Description OpenGov Responsibilities Customer Responsibilities Technical Project
Review
OpenGov will:
● Provide up to one (1) two-hour
working session at the
beginning of the project to:
o Finalize list of
templates
o Review technical
requirements
o Provide documentation
on requirements and
processes
OpenGov Assumptions:
● Boilerplate language will be
provided within two (2) weeks
immediately following the
kick-off meeting.

Customer will:
● Identify relevant participants
for attendance.
● Confirm deliverables.
● Gather and provide relevant
data for the project.

Supplier Engagement, Evaluation and Award Configuration Description OpenGov Responsibilities Customer Responsibilities Vendor Portal OpenGov will: Customer will:
● Allocate resources to create
the Vendor Portal.
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● Provide the Customer with
iframe code and documentation
to create the Vendor Portal.
● Import the list of vendors
provided by Customer.

OpenGov Assumptions:
● Customer will provide a
complete and accurate vendor
list for import to OpenGov.

OpenGov clean up/correction of
imported files are not included
in the scope of this project.
● Provide vendor email list and
send vendor email/letter.
● Ensure that Vendor Portal
will be active before
OpenGov begins
configuration of templates
or the Solicitation
Development phase.

Generic Template OpenGov will:
● Deploy generic templates
● Provide OpenGov's “Paper to
Paperless Language Transition
Guide” to assist transition from
paper to electronic.

Customer will:
● Provide a copy of the next
solicitation document.
● Provide information to
complete the generic
solicitation upload template
including forms and an
example recent solicitation.
● Provide the category code
set used by the agency
(NIGP, NAICS, or UNSPSC).

Solicitation Development Configuration
Description OpenGov Responsibilities Customer Responsibilities Solicitation
Development
Solution
OpenGov will:
● Review and confirm the
Solicitation Templates and
forms provided by Customer.
● Work with Customer to design
and get sign off on the first
template.
● Following the sign off of the
first template, configure the
remaining templates in the
system.

OpenGov Assumptions:

Customer will:
● Provide templates with
standard boilerplate
language.
● Provide forms associated
with solicitation templates.
● Provide admin documents.
● Select the first solicitation
type (usually ITB or RFP), to
work with OpenGov for the
design
● Sign off on the first
template before beginning
the subsequent templates.
2023 Statement of Work v1.1.1
12 PAGE 292 of 383
● OpenGov will configure up to
one (1) Solicitation
Template(s) with standard
boilerplate language:
○ RFQ/RFP for
Architect/Engineering
Services
● Validate and provide signoff
on Solicitation Templates.

Intake Configuration
Description OpenGov Responsibilities Customer Responsibilities Intake Process OpenGov will:
● Review current intake
Process.
● Perform basic intake
Training.
● Perform a gap analysis
● Configure “Review/
Approval” workflow
defaults for each
department.
● Build the Intake/Project
Request Template.

Customer will:
● Provide OpenGov with any
Intake/Project RequestForms
(templates) in current use.
● Validate and provide signoff on
Intake/ Project Request
template.

Contract Management Configuration
Description OpenGov Responsibilities Customer Responsibilities Create and Manage
Contracts
OpenGov will:
● Provide one (1) - one hour
Overview of the Contract
Management Solution to
Customer’s System
Administrator(s).
● Provide guidance and
instruction to System
Administrator on creating
and managing contracts.

Customer will:
● Attend scheduled System
Overview
● Create and manage contract
records in the system with
guidance from OpenGov.

Historical and/or
Active Contracts
OpenGov will:
● Provide a mapping
document for the metadata
of contracts to be uploaded
into the system.

Customer will
● Provide contract log per the
mapping document.
2023 Statement of Work v1.1.1
13 PAGE 293 of 383
● Import the contract
records listed in the
contract log.

OpenGov Assumptions:
● Customer will provide a
complete and accurate
contracts log for import to
OpenGov. OpenGov clean
up/correction of imported
logs are not included in the
scope of this project.

Contract Template
Deployment
OpenGov will:
● Review & configure agreed
upon contract templates.

OpenGov Assumptions:
● OpenGov will configure up
to one (1) Contract
Template(s) with standard
boilerplate language:
○ Agreement for
Maintenance/Repai
r/Minor
Construction
Services
Customer will:
● Provide templates with
standard boilerplate language.
● Validate and provide signoff on
Contract templates.

Admin Documents and Checklist Configuration
Description OpenGov Responsibilities Customer Responsibilities Admin Documents OpenGov will:
● Review & configure up to
five (5) Admin Documents
within the four standard
types.

Customer will:
● Provide Admin Documents.

Working Sessions and Trainings
Description OpenGov Responsibilities Customer Responsibilities 2023 Statement of Work v1.1.1
14 PAGE 294 of 383
Procurement
Working Sessions
OpenGov will:
● Assign practice exercises
to Customer to gain
familiarization.
● Assist Customer during
first real-life solicitation
posting, and opening (if
during deployment).
● Respond to questions
regarding configured
system functionality.

Customer will:
● Complete practice exercises
to gain familiarization.
● Identify internal Admin Users
& security permissions for all
other users.

Procurement
Training
OpenGov will:
● Provide training on system
functionality. Topics
include:
○ Creating Bids with
Generic Templates
○ Live Bid
Management &
Vendor Experience
○ Evaluation and
Awarding
○ Writing
Solicitations using
templates
○ Contract Document
Developer Tools
○ Intake Training and
Workflow
Customer will:
● Attend training sessions as
scheduled by the Project
Manager and agreed to in the
Project Plan.
2023 Statement of Work v1.1.1
15 PAGE 295 of 383
Appendix C: Technical Requirements
C-1: OpenGov Procurement Suite
Procurement Suite
Description Technical Requirements
Logo ● .png or .jpg file
● At least 300KB but not larger than 500KB
Vendor List ● Single Flat file
● .csv or .xlsx format
Historical/Active
Contracts
● Single Flat file
● .csv or .xlsx format
Sample Documents
or Templates with
boilerplate
language
● PDF or Word format
Intake/Project
Request Templates
● PDF or Word format
Admin Documents ● PDF or Word format
2023 Statement of Work v1.1.1
16 PAGE 296 of 383
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Alison Walker, City Clerk
DATE: November 8, 2023
SUBJECT: APPROVAL OF MINUTES

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Engaged and Connected Residents
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City Council of the City of San Marino, at a regular meeting held on Wednesday, April 9, 2014, approved the action minute format for City Council and all advisory body meetings. An exception was made for the Library Board of Trustees to have summary minutes at the September 9, 2020 Council meeting, however the Library Board of Trustees moved back to action minutes after approval at the July 13, 2022 Council meeting.

DISCUSSION
Attached for Council consideration are the following City Council minutes:

1. Special meeting of October 11, 2023;

2. Regular meeting of October 11, 2023;

3. Joint City Council and Public Safety Commission meeting of October 27, . 2023;

4. Adjourned Regular meeting of October 27, 2023; and

5. Special meeting of October 27, 2023.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 297 of 383

FISCAL IMPACT & PROCUREMENT REVIEW
None.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the Council approve the minutes of the special meeting of October 11, 2023, the regular meeting of October 11, 2023, the joint City Council and Public Safety Commission meeting of October 27, 2023, the adjourned regular meeting of October 27, 2023, and the special meeting of October 27, 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the minutes of the special meeting of October 11, 2023, the regular meeting of October 11, 2023, the joint City Council and Public Safety Commission meeting of October 27, 2023, the adjourned regular meeting of October 27, 2023, and the special meeting of October 27, 2023.”

ATTACHMENTS

1. Minutes of October 11, 2023 - Special Meeting

2. Minutes of October 11, 2023 - Regular Meeting

3. Minutes of October 27, 2023 - Joint Public Safety Commission Meeting

4. Minutes of October 27, 2023 - Adjourned Regular Meeting

5. Minutes of October 27, 2023 - Special Meeting
PAGE 298 of 383

MINUTES

SPECIAL MEETING

OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, OCTOBER 11, 2023 AT 4:00 P.M.

CALL TO ORDER: Mayor Talt called the meeting to order at 4:02 p.m. in the City Hall Emergency Operations Center (EOC), located at 2200 Huntington Drive, San Marino, CA 91108 and No. 56, Pingding Rd., Unit 56-7, 11th Floor, Tamsui District, New Taipei City, Taiwan 251.

ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

CLOSED SESSION
At 4:03 p.m., the Council recessed to closed session to discuss the following items:

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
GOVERNMENT CODE 54956.9 (D)(1)
The City Council is meeting with respect to one (1) matter(s) of existing litigation against the City.

Case name:

Case name: Muhlrad v. City of San Marino
US District Court Central District of California Case No.:
2:21-cv-05491-JAK-JPR

2. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION GOVERNMENT CODE 54956.9 (D)(2)
The City Council is meeting with respect to five (5) matter(s) of significant exposure to litigation against the City.

3. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION GOVERNMENT CODE SECTION 54956.9(D)(4)
The City Council is meeting with respect to one (1) matter of potentially initiating litigation.

PAGE 299 of 383

CITY COUNCIL MINUTES SPECIAL MEETING
OCTOBER 11, 2023 PAGE 2 OF 2

4. CONFERENCE WITH LABOR NEGOTIATORS
GOVERNMENT CODE SECTION 54957.6
City Negotiator(s):

Human Resources Director Guerrero
City Manager Eskandar
Employee Organization(s):

San Marino Police Officers’ Association
San Marino Firefighters’ Association
San Marino City Employees’ Association
Unrepresented Employees

CLOSED SESSION REPORT
The City Council met on Items 1 through 4 and voted in favor of commencing a civil nuisance abatement action against the property owner of 1449 Bradbury, with Council Member Chou abstaining from the vote.

ADJOURNMENT
Mayor Talt adjourned the special meeting at 5:59 p.m.

ALISON WALKER

CITY CLERK
PAGE 300 of 383

MINUTES

REGULAR MEETING

OF THE SAN MARINO CITY COUNCIL
WEDNESDAY, OCTOBER 11, 2023 AT 6:00 P.M.

CITY HALL COUNCIL CHAMBERS
AND
NO. 56, PINGDING RD., UNIT 56-7, 11TH FLOOR
TAMSUI DISTRICT, NEW TAIPEI CITY, TAIWAN 251
CALL TO ORDER: Mayor Talt called the regular meeting to order at 6:05 p.m. in the City Hall Council Chambers, located at 2200 Huntington Drive, San Marino, California 91108.

PLEDGE OF ALLEGIANCE: Mayor Talt led the Pledge of Allegiance.

ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

MOTION TO WAIVE FURTHER READINGS
Council Member Shepherd Romey, seconded by Vice Mayor Huang, to waive the reading of the entire text of the ordinances or resolutions.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None

CONTINUED BUSINESS

1. PUBLIC HEARING TO CONSIDER ADOPTION OF ORDINANCE NO. O-23- 1407 (FIRST READING) AMENDING MUNICIPAL CODE SECTIONS 23.02.14 AND 23.15.04.1 TO ALLOW MINISTERIAL APPROVAL WHEN

RECONFIGURING SPACE WITHIN AN EXISTING DWELLING UNIT IN THE SINGLE-FAMILY (R-1) ZONE TO CREATE NO MORE THAN TWO

ADDITIONAL BEDROOMS
Community Development Director Figueroa presented the staff report.

PAGE 301 of 383

CITY COUNCIL MINUTES REGULAR MEETING
OCTOBER 11, 2023 PAGE 2 OF 5
The following person(s) provided comment:
- None
Mayor Talt moved, seconded by Council Member Chou, with added language to be added to the Ordinance, to waive full reading and introduced by title only Ordinance No. O-23-1407, an Ordinance of the San Marino City Council amending San Marino Municipal Code Sections

23.02.14 and 23.15.04.1 to implement Assembly Bill 916 by allowing ministerial approval when reconfiguring space within an existing residential dwelling unit in the single-family (R-1) zone to create no more than two additional bedrooms.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, and Mayor Talt NOES: Council Member Shepherd Romey, and Vice Mayor Huang ABSTAIN: None
ABSENT: None

NEW BUSINESS

2. RECEIVE AND FILE FINANCIAL REPORT FOR FOURTH QUARTER (APRIL 2023 THROUGH JUNE 2023)
Finance Director Chung and City Treasurer Han presented the staff report.

The following person(s) provided comment:
- None
The City Council received and filed the Financial Report for Fourth Quarter (April 2023 through June 2023).

3. APPROVAL OF FY 2022-23 BUDGET CARRYOVERS AND FY 2023-24 REBUDGETS AND FINAL FY 2022-23 BUDGET Finance Director Chung presented the staff report.

The following person(s) provided comment:
- None
Council Member Shepherd Romey moved, seconded by Council Member Lo, to approve the requested FY 2022-23 carryovers, updates to the FY 2023-24 re-budgets, and the budget amendments to the funds and accounts as noted on the attachments in the Staff Report.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None
PAGE 302 of 383

CITY COUNCIL MINUTES REGULAR MEETING
OCTOBER 11, 2023 PAGE 3 OF 5

4. CONSIDERATION OF 4TH AMENDMENT TO ATHENS CONTRACT TO

ALLOW FOR NEGOTIATIONS OF A NEW OR AMENDED CONTRACT TO
CONFORM TO SB 1383; APPROVE AMENDMENT TO CONTRACT WITH

ECONOMICS FOR WASTE FRANCHISE NEGOTIATION CONSULTING

SERVICES
Parks and Public Works Director Shah presented the staff report.

The following person(s) provided comment:
- None
Council Member Shepherd Romey moved, seconded by Vice Mayor Huang, to approve the 4th Amendment to Agreement with Athens, and authorized the City Manager to execute an amendment to the contract with Economics to increase the not to exceed amount to $210,000, and authorized an additional appropriation of $125,000 into Account #101-40- 4104-0000 from the General Fund Reserves as part of the FY 2023-24 budget.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None

CONSENT CALENDAR
The following person(s) provided comment:
- None
Vice Mayor Huang moved, seconded by Mayor Talt, to approve Items 5 through 10 of the consent calendar.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None
Vice Mayor Huang moved, seconded by Mayor Talt, to approve Item 11 of the consent calendar.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Vice Mayor Huang, and Mayor Talt NOES: Council Member Shepherd Romey
PAGE 303 of 383

CITY COUNCIL MINUTES REGULAR MEETING
OCTOBER 11, 2023 PAGE 4 OF 5
ABSTAIN: None
ABSENT: None

5. APPROVAL OF MINUTES
The City Council approved the minutes of the regular meeting of September 13, 2023 and the adjourned regular meeting of September 29, 2023.

6. CASH AND INVESTMENT REPORT FOR THE MONTH OF AUGUST 2023 The City Council received and filed the Cash and Investment Report for the month of August 2023.

7. RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT FOR SEPTEMBER 2023
The City Council received and filed the Monthly Disbursements Report for the month of September 2023.

8. COMMITMENT OF DONATIONS FUND YEAR-END BALANCE RESERVES The City Council adopted Resolution No. R-23-26, a Resolution of the City Council of the City of San Marino, California, approving commitment of fund balances in the amount of $245,604 in the Donations Fund as of June 30, 2023.

9. AUTHORIZATION OF MEMORANDUM OF AGREEMENT AND

APPROPRIATION OF ADDITIONAL BUDGET FOR CONTINUED

PARTICIPATION IN COYOTE MANAGEMENT PLAN AND INCREASING
THE ANNUAL CONTRIBUTION FROM $10,000 TO $10,600
The City Council authorized the City Manager to execute the Second Amendment to the Memorandum of Understanding with the San Gabriel Valley Council of Governments for participation in the Coyote Management Implementation Plan, extending the term through June 30, 2025 increasing the annual contribution from $10,000 to $10,600, and appropriated an additional $600 to account #101-09-4150-0000 for the increase for contracted services.

10.APPROVAL OF PURCHASE OF BACKHOE FOR PARKS AND PUBLIC

WORKS DEPARTMENT FROM JOHN DEERE AND APPROPRIATION OF
$1,317.35 FROM THE CAPITAL EQUIPMENT FUND RESERVES FOR THE

PURCHASE
The City Council approved the purchase of one backhoe from John Deere in the amount of $71,317.35, and authorized the appropriation of $1,317.35 from the Capital Equipment Fund reserves into account # 591-48-4613-0000 (Capitalized Equipment).

PAGE 304 of 383

CITY COUNCIL MINUTES REGULAR MEETING
OCTOBER 11, 2023 PAGE 5 OF 5

11.ADOPTION OF ORDINANCE NO. O-23-1406 (SECOND READING) ADDING MUNICIPAL CODE SECTION 23.06.16 TO IMPLEMENT STATE LAW

REGARDING PARKING REQUIREMENTS WITHIN A HALF-MILE OF PUBLIC

TRANSIT
The City Council adopted Ordinance No. O-23- 1406, an Ordinance of the San Marino City Council adding San Marino Municipal Code Section 23.06.16 to implement Assembly Bill 2097 by eliminating minimum parking requirements on a residential, commercial, or other development project if the project is located within one-half mile of public transit.

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
The following person(s) provided written communications or public writings:
- None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

FUTURE AGENDA ITEMS
The following item(s) were requested:
- None

ADJOURNMENT
At 7:27 p.m., Mayor Talt adjourned the meeting in honor of Sandra Morris to Friday, October 27 at 9:30 a.m. the Barth Room in Crowell Public Library.

ALISON WALKER

CITY CLERK
PAGE 305 of 383

MINUTES

JOINT MEETING

OF THE SAN MARINO CITY COUNCIL

AND PUBLIC SAFETY COMMISSION MEETING
FRIDAY, OCTOBER 27, 2023 AT 8:30 A.M.

CALL TO ORDER: Mayor Talt called the joint meeting to order at 8:30 a.m. in the Barth Room at Crowell Public Library, located at 1890 Huntington Drive, San Marino, California 91108.

PLEDGE OF ALLEGIANCE: Mayor Talt led the Pledge of Allegiance.

CITY COUNCIL ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice
Mayor Huang, and Mayor Talt
ABSENT: None

PUBLIC SAFETY COMMISSION
ROLL CALL: PRESENT: Commissioner Boegh, Commissioner
Boozell, Vice Chair Chang, and Chair Martinson
ABSENT: Commissioner Feffer

PUBLIC COMMENTS
The following person(s) provided comment:
- Wally Rosvall

NEW BUSINESS

1. GENERAL DISCUSSION BETWEEN THE PUBLIC SAFETY COMMISSION

AND CITY COUNCIL

1. Public Safety Commission Roles and Responsibilities
a. Is there interest in seeing the role of the Public Safety Commission changing? Is the Public Safety Commission meeting the expectations of the City Council?

2. Is there a preferred method for the Public Safety Commission to Communicate with the City Council?
a. Going forward, the Public Safety Departments will include a statement from the Public Safety Commission in applicable staff reports presented to the Public Safety Commission that captures the quality of the discussions, and states any conclusions or recommendations from the Commission to the City Council. This will ensure that the City Council has a direct way to hear from the Commission.

3. Additional Topics from Individual Commissioners/Councilmembers PAGE 306 of 383

CITY COUNCIL MINUTES JOINT MEETING
OCTOBER 27, 2023 PAGE 2 OF 2
The City Council and Public Safety Commission discussed topics relating to items related to the Public Safety Commission.

ADJOURNMENT
Mayor Talt adjourned the meeting at 9:28 a.m.

ALISON WALKER

CITY CLERK
PAGE 307 of 383

MINUTES

ADJOURNED REGULAR MEETING

OF THE SAN MARINO CITY COUNCIL
FRIDAY, OCTOBER 27, 2023 AT 9:30 A.M.

CALL TO ORDER: Mayor Talt called the adjourned regular meeting to order at 9:36 a.m. in the Barth Room at Crowell Public Library, located at 1890 Huntington Drive, San Marino, California 91108.

PLEDGE OF ALLEGIANCE: Mayor Talt led the Pledge of Allegiance.

ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- Stephanie Giardina

PRESENTATION
2023 SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS UPDATE

PUBLIC HEARINGS

1. PUBLIC HEARING TO CONSIDER AN EXTENSION TO AN URGENCY INTERIM

ORDINANCE ESTABLISHING A MORATORIUM ON THE INSTALLATION OF

ARTIFICAL TURF AND SYNTHETIC GRASS PURSUANT TO CALIFORNIA CODE SECTION 65858
Community Development Director Figueroa presented the staff report.

The following person(s) provided comment:
- None
Council Member Shepherd Romey moved, seconded by Council Member Lo, to adopt Urgency Ordinance No. O-23-1410-U, an Urgency Interim Ordinance of the City Council of San Marino Extending the Term of Ordinance No. O-21-1385-U, Establishing a Temporary Moratorium on the Installation of Artificial Turf and Synthetic Grass in the City of San Marino.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None
PAGE 308 of 383

CITY COUNCIL MINUTES ADJOURNED REGULAR MEETING
OCTOBER 27, 2023 PAGE 2 OF 4

NEW BUSINESS

2. APPROVAL OF RESOLUTION R-23-28 ADOPTING THE COMMUNITY CALENDAR

APPROVAL POLICY
Community Engagement Manager Tibbet presented the staff report.

The following person(s) provided comment:
- None
Mayor Talt moved, seconded by Council Member Shepherd Romey, to approve with recommended typographical amendments, Resolution R-23-28 adopting the Community Calendar Approval Policy.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None

3. APPROVAL OF RESOLUTION R-23-27 ADOPTING THE LACY PARK CLOSURE FOR

MAJOR EVENTS POLICY
Community Engagement Manager Tibbet presented the staff report.

The following person(s) provided comment:
- None
Council Member Lo moved, seconded by Council Member Shepherd Romey, to approve Resolution R-23-27 adopting the Lacy Park Closure for Major Events Policy.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None

4. ADOPTION OF REVISIONS TO THE CITY STREET TREE POLICY AND

PROCEDURES AMENDING THE REMOVAL PROCESS
Parks and Public Works Director Shah presented the staff report.

The following person(s) provided comment:
- None
PAGE 309 of 383

CITY COUNCIL MINUTES ADJOURNED REGULAR MEETING
OCTOBER 27, 2023 PAGE 3 OF 4
Council Member Chou moved, seconded by Mayor Talt, to adopt the recommended revisions to the City’s Street Tree Policy and Procedures.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, and Mayor Talt NOES: Council Member Shepherd Romey and Vice Mayor Huang ABSTAIN: None
ABSENT: None

5. SAN MARINO COMMUNITY CENTER FACILITY USE FEES FOR COMMUNITY &

NOT-FOR-PROFIT GROUPS
Community Services Director Johnson presented the staff report.

The following person(s) provided comment:
- None
Mayor Talt moved, seconded by Council Member Chou, to adopt Resolution No. R-23-29 amending Resolution No. R-21-10 to include revised Section 12 of the Community Services Department’s Schedule of Fees for Service for FY 2023-24 Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, and Mayor Talt NOES: Council Member Shepherd Romey and Vice Mayor Huang ABSTAIN: None
ABSENT: None

CONSENT CALENDAR
The following person(s) provided comment:
- None
Council Member Lo moved, seconded by Mayor Talt, to approve the consent calendar.

Motion passed by the following vote:

AYES: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
NOES: None
ABSTAIN: None
ABSENT: None

6. APPROVAL OF REQUEST TO CLOSE THE LIBRARY ON MARCH 15-16, 2024 AND WAIVE APPLICABLE FEES FOR SAN MARINO PUBLIC LIBRARY FOUNDATION’S

FUNDRAISER EVENT, DELICIOUS DESTINATIONS
PAGE 310 of 383

CITY COUNCIL MINUTES ADJOURNED REGULAR MEETING
OCTOBER 27, 2023 PAGE 4 OF 4
The City Council approved the closure of the Crowell Public Library on March 15-16, 2024, and waived applicable fees, for the purpose of holding the San Marino Public Library Foundation’s Delicious Destinations event.

7. APPROVAL OF NOTICE OF COMPLETION FOR YEAR 1 OF THE ANNUAL SIDEWALK REPLACEMENT PROGRAM PROJECT NO. 22-9272
The City Council accepted Year 1 of the Multi-Year Sidewalk Replacement Program Project No. 22-9272 performed by CJ Concrete Construction, Inc., as complete, and authorized the City Clerk to file the Notice of Completion.

8. ADOPTION OF ORDINANCE NO. O-23-1407 (SECOND READING) AMENDING MUNICIPAL CODE SECTIONS 23.02.14 AND 23.15.04.1 TO ALLOW MINISTERIAL

APPROVAL WHEN RECONFIGURING SPACE WITHIN AN EXISTING DWELLING UNIT IN THE SINGLE-FAMILY (R-1) ZONE TO CREATE NO MORE THAN TWO

ADDITIONAL BEDROOMS
The City Council adopted Ordinance No. O-23-1407, an Ordinance of the San Marino City Council amending San Marino Municipal Code Sections 23.02.14 and 23.15.04.01 to implement Assembly Bill 916 by allowing ministerial approval when reconfiguring space within an existing residential dwelling unit in the single-family (R-1) zone to create no more than two additional bedrooms.

WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED
The following person(s) provided written communications or public writings:
- None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

FUTURE AGENDA ITEMS
The following item(s) were requested:
- None

ADJOURNMENT
At 11:25 a.m., Mayor Talt adjourned the meeting.

ALISON WALKER

CITY CLERK
PAGE 311 of 383

MINUTES

SPECIAL MEETING

OF THE SAN MARINO CITY COUNCIL
FRIDAY, OCTOBER 27, 2023 AT 10:00 A.M.

CALL TO ORDER: Mayor Talt called the joint meeting to order at 11:32 a.m. in the Thornton Conference Room at Crowell Public Library, located at 1890 Huntington Drive, San Marino, California 91108.

ROLL CALL: PRESENT: Council Member Chou, Council Member Lo, Council Member Shepherd Romey, Vice Mayor Huang, and Mayor Talt
ABSENT: None

PUBLIC COMMENTS
The following person(s) provided comment:
- None

CLOSED SESSION
At 11:33 a.m., the Council recessed to closed session to discuss the following item:

1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
GOVERNMENT CODE 54956.9 (D)(1)
The City Council is meeting with respect to one (1) matter(s) of existing litigation against the City.

Case name:

Case name: Muhlrad v. City of San Marino
US District Court Central District of California Case No.:
2:21-cv-05491-JAK-JPR
At 11:56 a.m. the Council reconvened to open session.

CLOSED SESSION REPORT
The City Council met on Item 1 and there was no reportable action.

PAGE 312 of 383

CITY COUNCIL MINUTES SPECIAL MEETING
OCTOBER 27, 2023 PAGE 2 OF 2

ADJOURNMENT
Mayor Talt adjourned the special meeting at 11:56 a.m.

ALISON WALKER

CITY CLERK
PAGE 313 of 383
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Paul Chung, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: November 8, 2023
SUBJECT: CASH AND INVESTMENT REPORT FOR THE MONTH OF
SEPTEMBER 2023

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government

BACKGROUND
The City of San Marino’s Investment Policy adopted by the City Council on May 10, 2023 Section 16.0, Reporting, stipulates that the Treasurer shall review and render monthly reports to the City Council of all cash and investments held by the City.

The report shall include the following information for all cash accounts and bank deposits:
• Balance at the end of the month
• Interest rate (for all interest-bearing active deposits) The report shall include the following information for all investments:
• A listing of individual securities held at the end of the month, by security type;
• Issuer, date of maturity, date of purchase, par and the dollar amount invested;
• Coupon, discount or earnings rate; and
• Current market value as of the date of the report and the source of this same valuation; and
Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 314 of 383
• The weighted average maturity and weighted average yield of all investments combined.

The above information may be submitted in the form of copies of statements received by the custodial institution. For investments with LAIF, the most recent statement or statements received from the State Treasurer may be included in the monthly report in lieu of the information noted above.

The report shall include a listing of all investment transactions for the month (Government Code Section 53607). The report must also include a statement of compliance of the portfolio to the statement of investment policy, or manner in which the portfolio is not in compliance, as well as a statement denoting the ability of the local agency to meet its expenditure requirements for the next six months, or an explanation as to why sufficient money shall, or may, not be available (Government Code Section 53646).

Reports shall be rendered to the City Council and City Manager within 30 days following the end of the month of the period covered by the report.

DISCUSSION

PORTFOLIO SUMMARY
The City maintains petty cash on City facilities, cash in bank, cash in a transactional investment account, deposits with the Local Agency Investment Fund (LAIF), two Section 115 Trusts, investments in negotiable Certificates of Deposit, an investment in a Treasury Obligation, investments in Municipal Securities, and investments in U.S. Government Agency Securities. All items are detailed in the attachment to this report.

A summary of portfolio content is found below. The attachment to this report offers specific detail on each category of investment.

PAGE 315 of 383

PORTFOLIO PERFORMANCE
As of 9/30/2023, the annual percentage yield earned on the bank IMMA is

4.07%. The effective yield for LAIF deposits is 3.534%. The average yield on CDs is 2.82%. The average yield on US Government Agency Securities is

2.997%. The effective yield on Treasury Obligations is 4.08%. The effective yield on Municipal Securities is 4.218%
Total combined portfolio yield for September 2023 is 3.26%.

Allocation
Petty Cash on City Premises $ 1,774 0%
Cash in Bank-checking accounts 2,703,078 8%
Cash in Bank-IMMA 920,780 3%
CERBT Section 115 Trust 700,000 2%
CEPPT Section 115 Trust 1,000,000 3%
Deposits with LAIF 7,522,479 23%
Certificates of Deposit 11,253,000 34%
Treasury Obligations 480,338 1%
US Government Agency Securities 7,497,530 23%
Municipal Securities 979,500 3%
Cash and Investments $ 33,058,478 100%
Cash and Investments Portfolio Summary
City of San Marino
PAGE 316 of 383

2021 2022 2023
Jan 0.458 0.234 2.425
Feb 0.407 0.278 2.624
Mar 0.357 0.365 2.831
Apr 0.339 0.523 2.870
May 0.315 0.684 2.993
Jun 0.262 0.861 3.167
Jul 0.221 1.090 3.305
Aug 0.221 1.276 3.434
Sep 0.206 1.513 3.534
Oct 0.203 1.772
Nov 0.203 2.007
Dec 0.212 2.173
Local Agency Investment Fund (LAIF)
Average Monthly Effective Yields
2021 2022 2023
Jan $34,984,593 $38,874,033 $42,597,554
Feb $35,042,083 $39,427,777 $43,137,917
Mar $33,786,986 $37,844,008 $40,882,226
Apr $38,194,608 $42,640,301 $44,354,391
May $40,886,858 $44,028,030 $46,423,758
Jun $39,918,291 $43,343,341 $43,117,061
Jul $36,168,260 $40,325,190 $37,719,068
Aug $35,388,265 $39,295,510 $35,726,641
Sep $32,098,786 $37,543,079 $33,058,478
Oct $30,384,198 $37,097,652
Nov $29,991,938 $35,389,890
Dec $36,414,654 $41,311,610
Total Cash and Investments
PAGE 317 of 383

FISCAL IMPACT & PROCUREMENT REVIEW
There is no fiscal impact and procurement review is not applicable.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council receive and file this report. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Cash and Investment Report for the Month of September 2023.”

ATTACHMENTS

1. Treasurer’s Report as of September 30, 2023
PAGE 318 of 383
City of San Marino
Treasurer's Report
As of September 30, 2023
Maturity
Date
Par
Value
Bank
Balance
Market
Value
%
Deposit/Investment Type
Cash on Premises
Bank/Issuer portfolio Rate
Petty Cash & Cash Drawer
Petty Cash
Petty Cash & Cash Drawer
Petty Cash & Cash Drawer
Petty Cash & Cash Drawer
Petty Cash
City Hall 400.00 400.00 400.00
Fire Department
Recreation Department
Library
Public Works
Police Department
300.00
100.00
324.20
250.00
400.00
1,774.20
300.00
100.00
324.20
250.00
400.00
1,774.20
300.00
100.00
324.20
250.00
400.00
1,774.20 0.01%
Cash in Bank-checking accounts
Investment Transaction Interest Account
General Operating
Payroll (ZBA)
Worker's Compensation (ZBA)
Sub total
US Bank-153xxxx77181 252,614.69
2,450,463.24
252,614.69
2,450,463.24
252,614.69
East West Bank-00-811xx753 2,450,463.24
East West Bank-00-811xx761
East West Bank-00-811xx779
-
-
-
-
-
-
2,703,077.93 2,703,077.93 2,703,077.93 8.17%
Cash in Bank-money market account
Money Market East West Bank-00-811xx787 920,779.74 920,779.74 920,779.74 2.78% 4.070% 3,623,857.67 3,623,857.67 3,623,857.67 10.95%
Maturity
Date
Par
Value
Book
Value
Market
Value
%
Deposit/Investment Type
Investments
Bank/Issuer portfolio Rate
Pooled Funds
Pooled Funds
Pooled Funds
California Employers' Retiree Benefit Trust (CERBT)
California Employers' Pension Prefunding Trust (CEPPT)
State of California Local Agency Investment Fund (LAIF) 700,000.00
1,000,000.00
7,522,478.83
700,000.00
1,000,000.00
7,522,478.83
633,706.30 2.11%
970,233.96 3.02%
7,419,479.09 22.73% 3.534%
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
Customers Bank Phoenixville PA CUSIP #23204HKD9 (FDIC #34444) BMO Harris Bank NA CUSIP #05600XFR6 (FDIC #16571)
Mainstreet Bank CUSIP #56065GAT5 (FDIC #57742)
Vision Bank of Iowa CUSIP #92834CCV2 (FDIC #11763)
Charles Schwab Bank SSB CUSIP#15987UAJ7 (FDIC #57450)
Tradition Capital Bank CUSIP #89269FDP7 (FDIC #58057)
Morgan Stanley Private Bank CUSIP #61768U2E6 (FDIC #34221) Mutualone Bank CUSIP #62847HBM0 (FDIC #26395)
11/20/23
12/11/23
12/29/23
12/29/23
01/18/24
01/22/24
01/27/24
02/05/24
02/07/24
03/08/24
03/15/24
03/28/24
04/08/24
04/29/24
05/23/24
06/17/24
07/05/24
07/18/24
09/10/24
10/07/24
10/18/24
10/28/24
11/25/24
02/24/25
02/25/25
03/14/25
04/07/25
04/08/25
04/14/25
05/07/25
05/13/25
06/16/25
246,000
246,000
249,000
249,000
239,000
245,000
249,000
246,000
245,000
245,000
249,000
249,000
246,000
246,000
240,000
246,000
249,000
246,000
249,000
244,000
249,000
249,000
244,000
245,000
243,000
156,000
246,000
246,000
248,000
248,000
248,000
248,000
246,000
246,000
249,000
249,000
239,000
245,000
249,000
246,000
245,000
245,000
249,000
249,000
246,000
246,000
240,000
246,000
249,000
246,000
249,000
244,000
249,000
249,000
244,000
245,000
243,000
156,000
246,000
246,000
248,000
248,000
248,000
248,000
245,180.52
244,531.30
247,564.76
247,471.21
238,276.17
243,084.80
244,919.08
244,017.70
244,483.84
242,687.35
243,194.75
247,160.06
241,877.16
241,743.43
239,212.16
241,278.59
239,532.24
241,032.71
237,619.55
240,648.49
236,182.16
235,969.49
241,734.35
241,533.09
241,676.08
144,831.75
235,047.61
234,851.34
246,041.60
231,687.28
245,596.29
246,739.87

3.15%

2.50%

3.15%

3.00%

4.65%

3.00%

0.30%

3.20%

5.05%

3.35%

0.40%

4.00%

2.25%

2.50%

5.15%

2.85%

0.55%

3.05%

0.70%

4.30%

0.60%

0.70%

4.85%

4.60%

5.20%

0.50%

2.55%

2.50%

5.10%

1.30%

5.00%

5.30%
Bank of India CUSIP #06279K5F9 (FDIC #33648)
Pacific Premier Bank Irvine CA CUSIP #69478QGP9 (FDIC #32172) Third Fed Savings & Loan of Cleveland CUSIP #88413QDC9 (FDIC #30021) Nicolet Natl Bk Green Bay WI CUSIP #654062KZ0 (FDIC #57038) JPMorgan Chase Bank NA CUSIP #48128WPF6 (FDIC #628)
Discover Bank CUSIP #254673B62 (FDIC #5649)
Bank of America CUSIP #06051VT89 (FDIC #3510)
Sallie Mae Bank Utah CUSIP #795451BJ1 (FDIC #58177)
Texas Exchange Bank SSB CUSIP #88241TLY4 (FDIC #20099)
WebBank CUSIP #947547PN9 (FDIC #34404)
New York Community Bank CUSIP #649447VN6 (FDIC #16022)
Tristate Capital Bank CUSIP #89677DHQ2 (FDIC #58457)
Industrial & Com Bk China USA CUSIP #45581ECT6 (FDIC #24387) Institution for Savings in New Finl Newburyport MA CUSIP #45780PBB0 (FDIC #90250) City National Bank CUSIP #178180GR0 (FDIC #17281)
CIBC Bank US CUSIP #12547CAK4 (FDIC #33306
Pinnacle Bank Elberton GA CUSIP #72346RBM3 (FDIC #14065) Finwise Bank CUSIP #31810PAY5 (FDIC #35323)
American Express Natl Bank CUSIP #02589AC34 (FDIC #27471) BMW Bank of North America CUSIP #05580AL85 (FDIC #35141) Triad Business Bank CUSIP #89580DAX0 (FDIC #59188)
HSBC Bank USA NA CUSIP #44329ME33 (FDIC #57890)
Commercial Bank Harrogate TN CUSIP #20143PES5 (FDIC #22354) First Citizens Bank & Trust CUSIP #(319477AW5) (FDIC #11063) PAGE 319 of 383
City of San Marino
Treasurer's Report
As of September 30, 2023
Maturity
07/15/25
07/28/25
08/11/25
08/18/25
08/22/25
11/17/25
12/08/25
05/19/26
06/16/26
07/15/26
07/23/26
08/13/26
09/28/26
04/20/27
Par
249,000
Bank
249,000
Market %
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
Celtic Bank CUSIP #15118RZA8 (FDIC #57056) 238,785.45
240,882.41
240,861.95
240,637.01
245,804.33
225,014.58
227,026.83
221,114.39
221,027.87
219,439.39
219,253.74
218,442.71
219,134.84
225,792.10

3.20%

5.10%

5.10%

5.05%

5.10%

0.90%

1.25%

0.90%

0.85%

0.95%

0.95%

0.90%

1.15%

2.75%

2.82%
Barclays Bank Delaware CUSIP #0674KRW9 (FDIC #57203)
Amerant Bank NA CUSIP #02357QBZ9 (FDIC #22953)
Northern Bank & Trust MA CUSIP #66476QEC8 (FDIC #18266) Wells Fargo Bank NA CUSIP #949764EZ3 (FDIC #3511)
Capital One Nat'l Assn CUSIP #14042RQC8 (FDIC #4297)
BankUnited NA CUSIP #066519RX9 (FDIC #58979)
Goldman Sachs Bank USA CUSIP #38149MWH2 (FDIC #33124)
UBS Bank USA CUSIP #90348JM72 (FDIC #57565)
Toyota Financial SGS BK CUSIP #89235MLC3 (FDIC #57542)
Bank Hapoalim B. M. CUSIP #06251A2Y5 (FDIC #33686)
Synchrony Bank CUSIP #87164WA24
243,000
243,000
243,000
248,000
248,000
249,000
249,000
250,000
248,000
248,000
248,000
248,000
246,000
11,253,000
243,000
243,000
243,000
248,000
248,000
249,000
249,000
250,000
248,000
248,000
248,000
248,000
246,000
11,253,000
State Bank of India CUSIP #856285XL0 (FDIC #33682)
Morgan Stanley Bank NA CUSIP #61773TDG5 (FDIC #32992)
10,840,624.38 34.00%
Treasury Obligations
US Bank Safekeeping Treasury Bill CUSIP #912796YJ2 10/05/23 500,000 480,337.50 499,562.70 1.51% 4.08% US Government Agency Securities
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
US Bank Safekeeping
Federal Home Ln MTG Corp CUSIP #3134GXXN9
Federal Home Loan Bank CUSIP #3130AUSH8
Federal Home Ln MTG Corp CUSIP #3134GY2K7
Federal Home Loan Bank CUSIP #3130AUW34
Federal Home Ln MTG Corp CUSIP #3134GXNB6
Federal Home Loan Bank CUSIP #3130AN4N7
Federal Farm Credit Bank CUSIP #3133ENCD0
Federal Home Loan Bank CUSIP #3130AWFS4
Federal Farm Credit Bank CUSIP #3133EMH21
Federal Home Ln MTG Corp CUSIP #3134GYWG3
Federal Farm Credit Bank CUSIP #3133ENHC7
FHLMC Call CUSIP #3134GYK68 022327
12/29/23
02/06/24
11/15/24
02/14/25
03/28/25
07/14/25
10/27/25
03/13/26
06/15/26
07/27/26
12/14/26
02/23/27
12/30/27
08/22/28
500,000
500,000
500,000
250,000
500,000
1,000,000
1,000,000
500,000
250,000
500,000
500,000
500,000
500,000
500,000
7,500,000
500,000
499,280
500,000
250,000
500,000
1,000,000
1,000,000
500,000
250,000
500,000
500,000
498,500
500,000
499,750
7,497,530
496,561.78
498,366.13
498,321.40
247,252.36
476,394.13
919,662.41
916,352.39
495,565.18
223,039.79
496,793.13
448,933.57
493,628.15

2.800%

4.750%

5.310%

4.550%

2.250%

0.720%

1.040%

5.650%

0.900%

6.000%

1.600%

5.250%

5.100%

5.710%

2.997%
FHLMC Step-Up CUSIP #3134GYC67 123027
Federal Farm Cr Bks CUSIP #3133EPTV7
494,248.68
497,586.78
7,202,705.88 22.66%
Municipal Securities
US Bank Safekeeping
US Bank Safekeeping
Univ CA REGTS MED CTR Pool Rev CUSIP #913366EN6
California ST GO Taxable CUSIP #13063DMA3
5/15/2025
4/1/2026
500,000
500,000
1,000,000
504,865
474,635
979,500
501,620.00
469,905.00
971,525.00 3.02%

5.785%

2.650%

4.218%
20,253,000
Total Cash & Investments 33,101,110.70
20,210,367.50
33,058,478.20
19,514,417.96
32,163,469.18 3.26%
I hereby certify that this report is in compliance with the City’s Investment Policy as adopted by the City Council on May 10, 2023, and the source of market valuation is obtained from various bank statements, the monthly CERBT, CEPPT & LAIF statements and the investment safekeeping account statement with US Bank. The City has the ability to meet its expenditure requirements for the next six months.
11/1/2023
An
PAGE 320 of 383
LAIF
Date Type of Transaction Amount Notes
9/6/2023 Transfer to US Bank Investment Account
9/29/2023 Transfer to US Bank Investment Account
(500,000.00) To transfer money to purchase CD's
(201,000.00) To transfer money to purchase CD's
East West Bank Money Market Account
Date Type of Transaction Amount Notes
9/7/2023 Transfer to East West Bank Operating Account
9/14/2023 Transfer to East West Bank Operating Account
9/21/2023 Transfer to East West Bank Operating Account
9/28/2023 Transfer to East West Bank Operating Account
(1,450,000.00) To Cover Operating Expenses for Month of September 2023 (100,000.00) To Cover Operating Expenses for Month of September 2023 (1,150,000.00) To Cover Operating Expenses for Month of September 2023 (150,000.00) To Cover Operating Expenses for Month of September 2023 US Bank
Date Type of Transaction Amount Notes
9/6/2023 Federal Farm Credit Banks US Government Agency Security Purchased (500,000.00) 5.710% Interest, Matures 8/22/28 CalPERS CERBT Trust
Date
Date
Type of Transaction Amount
Amount
Notes
Notes
No Transactions This Month
CalPERS CEPPT Trust
Type of Transaction
No Transactions This Month
PAGE 321 of 383
PMIA/LAIF Performance Report
as of 10/18/23
Quarterly Performance
Quarter Ended 09/30/23
PMIA Average Monthly
Effective Yields(1)
(2) 3.59 September
August
July

3.534

3.434

3.305**

3.167

2.993

2.870
LAIF Apportionment Rate :
(2) LAIF Earnings Ratio : 0.00009812538629360
(1)* 0.29

0.986307739

3.48 3.42
256
LAIF Administrative Cost :
(1) LAIF Fair Value Factor : June
(1) May
April
PMIA Daily :
(1) PMIA Quarter to Date :
(1) PMIA Average Life :

Pooled Money Investment Account
Monthly Portfolio Composition (1)
09/30/23
$156.4 billion
Corporate
Bonds

0.28%
Commercial
Time Paper
Deposits 4.01%

3.35%
Loans

0.24%
Certificates of
Deposit/Bank Notes

7.03%
Agencies

20.72%
Treasuries

64.37%
Chart does not include $2,444,000.00 in mortgages, which equates to 0.002%. Percentages may not total 100% due to rounding.

Daily rates are now available here. View PMIA Daily Rates Notes: The apportionment rate includes interest earned on the CalPERS Supplemental Pension Payment pursuant to Government Code 20825 (c)(1) and interest earned on the Wildfire Fund loan pursuant to Public Utility Code 3288 (a). *The percentage of administrative cost equals the total administrative cost divided by the quarterly interest earnings. The law provides that administrative costs are not to exceed 5% of quarterly EARNINGS of the fund. However, if the 13-week Daily Treasury Bill Rate on the last day of the fiscal year is below 1%, then administrative costs shall not exceed 8% of quarterly EARNINGS of the fund for the subsequent fiscal year. ** Revised
Source:
(1) State of California, Office of the Treasurer
(2) State of Calfiornia, Office of the Controller
PAGE 322 of 383
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1977 5.770 5.660 5.660 5.650 5.760 5.850 5.930 6.050 6.090 6.090 6.610 6.730 1978 6.920 7.050 7.140 7.270 7.386 7.569 7.652 7.821 7.871 8.110 8.286 8.769 1979 8.777 8.904 8.820 9.082 9.046 9.224 9.202 9.528 9.259 9.814 10.223 10.218 1980 10.980 11.251 11.490 11.480 12.017 11.798 10.206 9.870 9.945 10.056 10.426 10.961 1981 10.987 11.686 11.130 11.475 12.179 11.442 12.346 12.844 12.059 12.397 11.887 11.484 1982 11.683 12.044 11.835 11.773 12.270 11.994 12.235 11.909 11.151 11.111 10.704 10.401 1983 10.251 9.887 9.688 9.868 9.527 9.600 9.879 10.076 10.202 10.182 10.164 10.227 1984 10.312 10.280 10.382 10.594 10.843 11.119 11.355 11.557 11.597 11.681 11.474 11.024 1985 10.579 10.289 10.118 10.025 10.180 9.743 9.656 9.417 9.572 9.482 9.488 9.371 1986 9.252 9.090 8.958 8.621 8.369 8.225 8.141 7.844 7.512 7.586 7.432 7.439 1987 7.365 7.157 7.205 7.044 7.294 7.289 7.464 7.562 7.712 7.825 8.121 8.071 1988 8.078 8.050 7.945 7.940 7.815 7.929 8.089 8.245 8.341 8.397 8.467 8.563 1989 8.698 8.770 8.870 8.992 9.227 9.204 9.056 8.833 8.801 8.771 8.685 8.645 1990 8.571 8.538 8.506 8.497 8.531 8.538 8.517 8.382 8.333 8.321 8.269 8.279 1991 8.164 8.002 7.775 7.666 7.374 7.169 7.098 7.072 6.859 6.719 6.591 6.318 1992 6.122 5.863 5.680 5.692 5.379 5.323 5.235 4.958 4.760 4.730 4.659 4.647 1993 4.678 4.649 4.624 4.605 4.427 4.554 4.438 4.472 4.430 4.380 4.365 4.384 1994 4.359 4.176 4.248 4.333 4.434 4.623 4.823 4.989 5.106 5.243 5.380 5.528 1995 5.612 5.779 5.934 5.960 6.008 5.997 5.972 5.910 5.832 5.784 5.805 5.748 1996 5.698 5.643 5.557 5.538 5.502 5.548 5.587 5.566 5.601 5.601 5.599 5.574 1997 5.583 5.575 5.580 5.612 5.634 5.667 5.679 5.690 5.707 5.705 5.715 5.744 1998 5.742 5.720 5.680 5.672 5.673 5.671 5.652 5.652 5.639 5.557 5.492 5.374 1999 5.265 5.210 5.136 5.119 5.086 5.095 5.178 5.225 5.274 5.391 5.484 5.639 2000 5.760 5.824 5.851 6.014 6.190 6.349 6.443 6.505 6.502 6.517 6.538 6.535 2001 6.372 6.169 5.976 5.760 5.328 4.958 4.635 4.502 4.288 3.785 3.526 3.261 2002 3.068 2.967 2.861 2.845 2.740 2.687 2.714 2.594 2.604 2.487 2.301 2.201 2003 2.103 1.945 1.904 1.858 1.769 1.697 1.653 1.632 1.635 1.596 1.572 1.545 2004 1.528 1.440 1.474 1.445 1.426 1.469 1.604 1.672 1.771 1.890 2.003 2.134 2005 2.264 2.368 2.542 2.724 2.856 2.967 3.083 3.179 3.324 3.458 3.636 3.808 2006 3.955 4.043 4.142 4.305 4.563 4.700 4.849 4.946 5.023 5.098 5.125 5.129 2007 5.156 5.181 5.214 5.222 5.248 5.250 5.255 5.253 5.231 5.137 4.962 4.801 2008 4.620 4.161 3.777 3.400 3.072 2.894 2.787 2.779 2.774 2.709 2.568 2.353 2009 2.046 1.869 1.822 1.607 1.530 1.377 1.035 0.925 0.750 0.646 0.611 0.569 2010 0.558 0.577 0.547 0.588 0.560 0.528 0.531 0.513 0.500 0.480 0.454 0.462 2011 0.538 0.512 0.500 0.588 0.413 0.448 0.381 0.408 0.378 0.385 0.401 0.382 2012 0.385 0.389 0.383 0.367 0.363 0.358 0.363 0.377 0.348 0.340 0.324 0.326 2013 0.300 0.286 0.285 0.264 0.245 0.244 0.267 0.271 0.257 0.266 0.263 0.264 2014 0.244 0.236 0.236 0.233 0.228 0.228 0.244 0.260 0.246 0.261 0.261 0.267 2015 0.262 0.266 0.278 0.283 0.290 0.299 0.320 0.330 0.337 0.357 0.374 0.400 2016 0.446 0.467 0.506 0.525 0.552 0.576 0.588 0.614 0.634 0.654 0.678 0.719 2017 0.751 0.777 0.821 0.884 0.925 0.978 1.051 1.084 1.111 1.143 1.172 1.239 2018 1.350 1.412 1.524 1.661 1.755 1.854 1.944 1.998 2.063 2.144 2.208 2.291 2019 2.355 2.392 2.436 2.445 2.449 2.428 2.379 2.341 2.280 2.190 2.103 2.043 2020 1.967 1.912 1.787 1.648 1.363 1.217 0.920 0.784 0.685 0.620 0.576 0.540 2021 0.458 0.407 0.357 0.339 0.315 0.262 0.221 0.221 0.206 0.203 0.203 0.212 2022 0.234 0.278 0.365 0.523 0.684 0.861 1.090 1.276 1.513 1.772 2.007 2.173 2023 2.425 2.624 2.831 2.870 2.993 3.167 3.305* 3.434 3.534 * Revised
Home | Comments | Disclosure Notice | Privacy Notice | Accessibility Statement | Unclaimed Property | Site Map | Download Adobe Reader https://www.treasurer.ca.gov/pmia-laif/historical/avg_mn_ylds.asp 1/2 PAGE 323 of 383
09/28/2023 09/28/2023
PAGE 324 of 383
PAGE 325 of 383
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Paul Chung, Finance Director
Mark Siegfried, Accounting Manager/Controller
DATE: November 8, 2023
SUBJECT: RECEIVE AND FILE MONTHLY DISBURSEMENTS REPORT
FOR OCTOBER 2023

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
The City publishes a report on total disbursements each month pursuant to Government Code Sections 37202 and 37208.

DISCUSSION
There are three source points for disbursement: (1) items disbursed from the City’s General Checking account, including electronic funds transfers (EFTs); (2) items disbursed from the City’s Workers’ Compensation Account (collaboratively managed by City staff and the workers’ compensation thirdparty administrator); and (3) items disbursed through the payroll process, inclusive of direct deposit transfers to employees, hardcopy checks issued to employees, and electronic transfers to State and Federal taxing authorities.

FISCAL IMPACT & PROCUREMENT REVIEW
Procurement review is not applicable.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 326 of 383
OCTOBER 2023 DISBURSEMENTS SUMMARY
EXPENDITURES BY MONTH – PAST SIX MONTHS VERSUS PRIOR YEAR Description Am ount
General Account Checks $ 380,867
General Account Electronic Fund Transfers 747,985
Worker's Compensation Checks 39,482
Salaries and Taxes Paid 1,004,632
$ 2,172,966
Operating Expenditures $ 2,012,971 93%
CIP Expenditures 159,995 7%
$ 2,172,966
S chedule of Disbursem ents - October 2023
PAGE 327 of 383

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council receive and file the Monthly Disbursements Report for the month of October 2023. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to receive and file the Monthly Disbursements Report for the month of October 2023.”

ATTACHMENTS

1. October 2023 Transactions by Account Summary
PAGE 328 of 383
User:

Printed: 10/30/2023 - 3:57PM
MSiegfried
Transactions by Account
Batch: 00000.00.0000
Accounts Payable
Account Number Vendor Description GL Date Check No Amount PO No 101-00-1000-4435 Petty Cash Eddie Covarrubias Petty Cash-Trunk or Treat Event 10/20/2023 18405 700.00 Vendor Subtotal: 700.00
101-00-1060-0000 Advance Auto Parts Front Brake Rotors 10/06/2023 18304 823.68 101-00-1060-0000 Advance Auto Parts Rear Brake Rotors 10/06/2023 18304 676.98 Vendor Subtotal: 1,500.66
101-00-1060-0000 Ford of Montebello Moulding Window 10/06/2023 18331 128.69 101-00-1060-0000 Ford of Montebello Shocks & Oil 10/06/2023 18331 1,106.68 101-00-1060-0000 Ford of Montebello Knuckles & Hub Assembly 10/06/2023 18331 449.03 101-00-1060-0000 Ford of Montebello Headlights 10/20/2023 18390 1,604.29 101-00-1060-0000 Ford of Montebello Grille-Cowl 10/20/2023 18390 257.68 Vendor Subtotal: 3,546.37
101-00-1060-0000 O'Reilly Auto Parts Spark Plugs 10/06/2023 0 52.25 101-00-1060-0000 O'Reilly Auto Parts Coil 10/06/2023 0 37.78 101-00-1060-0000 O'Reilly Auto Parts Fuel Injectors 10/06/2023 0 529.02 101-00-1060-0000 O'Reilly Auto Parts Transmission Fluid 10/06/2023 0 41.56 101-00-1060-0000 O'Reilly Auto Parts Battery & Starter 10/06/2023 0 397.40 101-00-1060-0000 O'Reilly Auto Parts Coolant Lines 10/06/2023 0 208.08 101-00-1060-0000 O'Reilly Auto Parts Degreaser 10/06/2023 0 23.04 101-00-1060-0000 O'Reilly Auto Parts Chain Lube 10/06/2023 0 93.82 101-00-1060-0000 O'Reilly Auto Parts Oil 10/06/2023 0 163.08 101-00-1060-0000 O'Reilly Auto Parts Module 10/06/2023 0 310.98 101-00-1060-0000 O'Reilly Auto Parts Credit 10/06/2023 0 -110.25 101-00-1060-0000 O'Reilly Auto Parts Fuel Stabilizer 10/06/2023 0 41.41 101-00-1060-0000 O'Reilly Auto Parts Floor Sweep 10/06/2023 0 59.50 101-00-1060-0000 O'Reilly Auto Parts Fuel Treatment 10/06/2023 0 38.46 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 1 PAGE 329 of 383
Account Number Vendor Description GL Date Check No Amount PO No 101-00-1060-0000 O'Reilly Auto Parts Pump 10/20/2023 0 7.71 101-00-1060-0000 O'Reilly Auto Parts Throttle Body 10/20/2023 0 226.93 101-00-1060-0000 O'Reilly Auto Parts Air Filters 10/20/2023 0 98.34 101-00-1060-0000 O'Reilly Auto Parts Credit 10/20/2023 0 -14.40 101-00-1060-0000 O'Reilly Auto Parts Rear Brake Rotors 10/20/2023 0 114.98 101-00-1060-0000 O'Reilly Auto Parts Front Control Arms 10/20/2023 0 213.51 101-00-1060-0000 O'Reilly Auto Parts Degreaser 10/20/2023 0 42.93 Vendor Subtotal: 2,576.13
101-00-1060-0000 Tire Hub Tires (8) 10/06/2023 18355 1,082.55 101-00-1060-0000 Tire Hub Tires (5) 10/20/2023 18425 970.22 Vendor Subtotal: 2,052.77
101-00-1060-4340 Southern Counties Fuels Fuel Inventory 10/20/2023 0 23,140.70 Vendor Subtotal: 23,140.70
101-00-2003-0000 John Jack Reissue Check-Refund Tree Permit 10/20/2023 18361 245.00 Vendor Subtotal: 245.00
101-00-3040-0000 California American Water Franchise Fees Aug-Sept 2023 10/06/2023 18319 209.24 101-00-3040-0000 California American Water Franchise Fees Aug-Sept 2023 10/20/2023 18376 208.07 Vendor Subtotal: 417.31
101-00-3046-0000 Griselda Zacarias Refund-Business License Double Paym 10/06/2023 18301 60.00 Vendor Subtotal: 60.00
101-01-4376-0000 U.S. Bank Amazon-Certificate Sticker 10/16/2023 18360 17.52 101-01-4376-0000 U.S. Bank Amazon-Certificate Frames 10/16/2023 18360 24.42 101-01-4376-0000 U.S. Bank Amazon-Certificate Frames 10/16/2023 18360 8.76 Vendor Subtotal: 50.70
101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service August 2023 10/20/2023 0 1,518.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service August 2023 10/20/2023 0 2,175.00 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 2 PAGE 330 of 383
Account Number Vendor Description GL Date Check No Amount PO No 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service August 2023 10/20/2023 0 11,503.50 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service August 2023 10/20/2023 0 957.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service July 2023 10/20/2023 0 1,073.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service August 2023 10/20/2023 0 308.50 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service August 2023 10/20/2023 0 174.00 101-06-4106-2755 Burke, Williams & Sorensen LLP Legal Service August 2023 10/20/2023 0 1,827.00 Vendor Subtotal: 19,536.00
101-06-4106-2756 Burke, Williams & Sorensen LLP Legal Service August 2023 10/20/2023 0 238.00 Vendor Subtotal: 238.00
101-06-4106-2758 Burke, Williams & Sorensen LLP Legal Service August 2023 10/20/2023 0 3,822.00 Vendor Subtotal: 3,822.00
101-08-4016-0000 Delta Dental of California Adjustment Premium Oct 2023 10/06/2023 18327 148.56 Vendor Subtotal: 148.56
101-08-4016-0000 John Penido Medical Retirement Oct 2023 10/06/2023 0 755.00 Vendor Subtotal: 755.00
101-08-4150-0500 IntelesysOne Moving Code Enforcement-Workstatio 10/06/2023 0 1,650.67 101-08-4150-0500 IntelesysOne Monthly IT Service Sept 2023 10/20/2023 0 15,480.39 101-08-4150-0500 IntelesysOne Credit -Monthly IT Service 10/20/2023 0 -1,000.00 Vendor Subtotal: 16,131.06
101-08-4150-0500 U.S. Bank Amazon-Council Chamber IT 10/16/2023 18360 80.02 101-08-4150-0500 U.S. Bank Directnic-Library Website Domain Ren 10/16/2023 18360 20.18 Vendor Subtotal 100 20
101-08-4500-9025 AT&T Phone Service Aug-Sept 2023-City Ha 10/20/2023 18368 744.66 Vendor Subtotal: 744.66
AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 3 PAGE 331 of 383
Account Number Vendor Description GL Date Check No Amount PO No 101-08-4500-9025 AT&T City Hall Compound Internet Service S 10/06/2023 18310 290.61 Vendor Subtotal: 290.61
101-08-4500-9460 California American Water Water Service Aug-Sept 2023-City Hal 10/06/2023 18319 155.01 Vendor Subtotal: 155.01
101-09-4150-0000 Chinese Club of San Marino Mid Autumn Table Sponsor 2023 10/20/2023 18378 1,500.00 Vendor Subtotal: 1,500.00
101-09-4150-0000 Ellen's Silkscreening Inc Employee Shirts Order-Sept 10/20/2023 0 186.32 Vendor Subtotal: 186.32
101-09-4150-0000 Language Network, INC Chinese Translation-Council Agenda 9 10/06/2023 0 654.94 101-09-4150-0000 Language Network, INC Chinese Translation-Council Agenda 9 10/06/2023 0 983.85 Vendor Subtotal: 1,638.79
101-09-4150-0000 U.S. Bank Uprinting-Photo Contest Printing 10/16/2023 18360 307.36 101-09-4150-0000 U.S. Bank Fastco Membership-CM Fast Company 10/16/2023 18360 19.99 Vendor Subtotal: 327.35
101-09-4150-0500 U.S. Bank Constant Contact-Weekly Briefing Sof 10/16/2023 18360 116.00 101-09-4150-0500 U.S. Bank Zoom-City Council Meeting Account 10/16/2023 18360 157.40 Vendor Subtotal: 273.40
101-09-4376-0000 Office Depot Paper & Water 10/06/2023 18343 144.45 Vendor Subtotal: 144.45
101-09-4376-0000 U.S. Bank Marco Promos-Photo Contest Winner R 10/16/2023 18360 16.88 101-09-4376-0000 U.S. Bank Canva-Business Cards (100) 10/16/2023 18360 21.00 101-09-4376-0000 U.S. Bank Amazon Photo Contest Gallery Frames 10/16/2023 18360 26.26 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 4 PAGE 332 of 383
Account Number Vendor Description GL Date Check No Amount PO No 101-09-4376-0000 U.S. Bank Amazon-Photo Contest Gallery Frames 10/16/2023 18360 94.56 101-09-4376-0000 U.S. Bank Amazon-Photo Contest Gallery Frames 10/16/2023 18360 103.72 Vendor Subtotal: 262.42
101-09-4396-0000 San Gabriel Valley City Managers As Membership 7/1/23-6/30/24 10/20/2023 18417 55.00 Vendor Subtotal: 55.00
101-09-4480-0000 Nicole Cuadras MMASC Conference-Mileage 10/31/2 10/06/2023 18326 88.42 101-09-4480-0000 Nicole Cuadras MMASC Conference-Per Diem Rate D 10/06/2023 18326 102.00 101-09-4480-0000 Nicole Cuadras MMASC Conference-Per Diem Rate In 10/06/2023 18326 15.00 Vendor Subtotal: 205.42
101-09-4480-0000 U.S. Bank CCCA City Manager Summit -11/2/23 10/16/2023 18360 85.00 Vendor Subtotal: 85.00
101-10-4106-3415 Burke, Williams & Sorensen LLP Legal Service August 2023 10/20/2023 0 8,640.50 Vendor Subtotal: 8,640.50
101-10-4106-3415 Steve A Filarsky, Attorney at Law Legal Service August 2023 10/20/2023 0 2,040.00 101-10-4106-3415 Steve A Filarsky, Attorney at Law Legal Service Sept 2023 10/20/2023 0 306.00 Vendor Subtotal: 2,346.00
101-10-4150-0000 Nancy K. Bohl Inc Employee Support Service FD & PD S 10/20/2023 18372 1,382.00 Vendor Subtotal: 1,382.00
101-10-4150-0000 Holman Professional Counseling Cen Employee Assistance Program Novem 10/20/2023 0 541.68 Vendor Subtotal: 541.68
101-10-4150-0000 USI Insurance Service National, Inc Group Benefit Nov 2023 10/20/2023 18428 1,250.00 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 5 PAGE 333 of 383
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,250.00
101 10 4376 0000 U S Bank Office Depot-Office Supplies 10/16/2023 18360 91 60 Vendor Subtotal: 91.60
101-10-4436-0000 U.S. Bank ETSY.com-Employee Recognition Inv 10/16/2023 18360 10.00 Vendor Subtotal: 10.00
101 10 4468 0000 U S Bank Omni La Costa Hotel-Conference 2 Ni uer r 10/16/2023 18360 333 96 Vendor Subtotal: 333.96
101-11-4150-0000 Lance Soll & Lunghard CPA's LLP 2023 Government Audit-Year End Pro 10/06/2023 0 13,300.00 Vendor Subtotal: 13,300.00
101 11 4150 0000 U S Bank N A Custody Custody Charges 7/1/23 9/30/23 10/20/2023 18427 1,006 50 Vendor Subtotal: 1,006.50
101-11-4316-0000 CopyFree Technology Inc Copier Contract Rate 9/23/23-10/22/23 10/06/2023 0 149.39 101-11-4316-0000 CopyFree Technology Inc Copier Contract Base Charge 8/23/23-9 10/20/2023 0 142.28 Vendor Subtotal: 291.67
101-11-4376-0000 Office Depot Office Supplies 10/20/2023 18403 27.58 101-11-4376-0000 Office Depot Breakroom Supplies 10/20/2023 18403 24.42 101-11-4376-0000 Office Depot Office & Breakroom Supplies 10/20/2023 18403 31.22 Vendor Subtotal: 83.22
101-11-4376-0000 U.S. Bank Amazon-Book Case 10/16/2023 18360 27.81 Vendor Subtotal: 27.81
AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 6 PAGE 334 of 383
Account Number Vendor Description GL Date Check No Amount PO No 101-11-4468-0000 U.S. Bank Government Tax Seminar-L.Carlson & 10/16/2023 18360 990.00 101-11-4468-0000 U.S. Bank CSMFO-Training P.Chung 10/16/2023 18360 25.00 101-11-4468-0000 U.S. Bank GFOA-Webinar M.Siegfried 10/16/2023 18360 35.00 Vendor Subtotal: 1,050.00
101-14-3106-0000 Alice Li Refund-Tree Permit 1955 Kerns Ave 10/20/2023 18363 415.00 Vendor Subtotal: 415.00
101-14-3151-0000 Roof Repair Specialist Refund-Building Permit-524 Bonita Av 10/06/2023 18302 1,029.67 Vendor Subtotal: 1,029.67
101-14-3306-0000 Roof Repair Specialist Refund-Building Permit-524 Bonita Av 10/06/2023 18302 94.78 Vendor Subtotal: 94.78
101-14-3307-0000 Roof Repair Specialist Refund-Building Permit-524 Bonita Av 10/06/2023 18302 69.84 Vendor Subtotal: 69.84
101-14-3309-0000 Griselda Zacarias Refund-Business License Double Paym 10/06/2023 18301 17.00 Vendor Subtotal: 17.00
101-14-3312-0000 Carmen Nowka Refund-Street Container-1181 Old Mil 10/06/2023 18303 500.00 Vendor Subtotal: 500.00
101-14-4104-6270 The Code Group Inc Plan Check Service 7/30/23-8/26/23 10/06/2023 0 9,570.00 101-14-4104-6270 The Code Group Inc Over the Counter Plan Check Service 7 10/06/2023 0 427.50 101-14-4104-6270 The Code Group Inc Inspection Service 7/30/23-8/26/23 10/06/2023 0 9,388.13 101-14-4104-6270 The Code Group Inc Fire Plan Check Service 7/30/23-8/26/ 10/06/2023 0 2,166.50 Vendor Subtotal: 21,552.13
101-14-4316-0000 Canon Financial Services Inc Copier Lease Sept 2023-CDD 10/06/2023 18320 128.44 101-14-4316-0000 Canon Financial Services Inc Copier Lease Sept 2023-Stoneman 10/06/2023 18320 55.85 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 7 PAGE 335 of 383
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 184.29
101 14 4316 0000 CopyFree Technology Inc Copier Contract Rate 9/21/23-10/20/23 10/06/2023 0 297 83 101-14-4316-0000 CopyFree Technology Inc Copier Usages 6/17/23-9/16/23-Stonem 10/06/2023 0 279.14 101-14-4316-0000 CopyFree Technology Inc Copier Contract Base Charge 10/17/23 10/20/2023 0 28.41 101-14-4316-0000 CopyFree Technology Inc Copier Contract Base Charge 10/21/23 10/20/2023 0 297.83 Vendor Subtotal: 903.21
101-14-4376-0000 Office Depot Paper & Office Supplies 10/20/2023 18403 156.97 Vendor Subtotal: 156.97
101-14-4376-0000 Dri-Stick Decal Corp Business License Vehicle Stickers 10/20/2023 0 1,329.33 Vendor Subtotal: 1,329.33
101-14-4376-0000 U.S. Bank Amazon-Phone Case & Disposable Sh 10/16/2023 18360 21.88 101-14-4376-0000 U.S. Bank Pasadena Lock Shop-Keys 10/16/2023 18360 12.40 101-14-4376-0000 U.S. Bank Amazon-Phone Case 10/16/2023 18360 27.32 101-14-4376-0000 U.S. Bank Amazon-Dog Horn 10/16/2023 18360 131.28 Vendor Subtotal: 192.88
101-14-4420-0000 Dri-Stick Decal Corp Business License Vehicle Stickers 10/20/2023 0 3,000.00 Vendor Subtotal: 3,000.00
101-14-4420-0000 Sky Blueprint &Supplies Hearing Notice Posters 10/20/2023 18418 132.30 Vendor Subtotal: 132.30
101-14-4500-9025 AT&T City Hall Compound Internet Service S 10/06/2023 18310 290.61 Vendor Subtotal: 290.61
101-14-4508-0000 WEX Bank Fuel 9/26/23-10/25/23-CDD 10/06/2023 18359 43.58 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 8 PAGE 336 of 383
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 43.58
101 36 4376 0000 Athens Services Excess Hand Sanitizer Disposal 10/06/2023 18308 4,885 96 Vendor Subtotal: 4,885.96
101-36-4376-0000 Office Depot Binders-EOC 10/20/2023 18403 63.35 Vendor Subtotal: 63.35
101 36 4468 0000 U S Bank Winchell's Donuts Food ET Training 10/16/2023 18360 17 99 101-36-4468-0000 U.S. Bank Starbucks-Coffee EOC Earthquake Dri 10/16/2023 18360 20.00 Vendor Subtotal: 37.99
101-36-4500-9025 HP Communications Inc EOC Satellite Phone 11/1/23-10/31/24 10/20/2023 18393 868.08 Vendor Subtotal: 868.08
101-36-4500-9025 Charter Communications Cable Service 9/8/23-10/7/23-EOC 10/06/2023 18354 127.85 Vendor Subtotal: 127.85
101-40-4104-0000 EcoNomics, Inc Solid Waste Negotiation Sept 2023 10/20/2023 18388 5,213.20 Vendor Subtotal: 5,213.20
101-40-4150-0000 Aramark Cleaning Uniform Service 10/06/2023 18306 34.92 101-40-4150-0000 Aramark Cleaning Uniform Service 10/06/2023 18306 96.32 101-40-4150-0000 Aramark Cleaning Uniform Service 10/06/2023 18306 34.92 101-40-4150-0000 Aramark Cleaning Uniform Service 10/06/2023 18306 96.32 101-40-4150-0000 Aramark Cleaning Uniforms Service 10/20/2023 18365 104.06 101-40-4150-0000 Aramark Cleaning Uniforms Service 10/20/2023 18365 37.70 101-40-4150-0000 Aramark Cleaning Uniforms Service 10/20/2023 18365 106.37 101-40-4150-0000 Aramark Cleaning Uniforms Service 10/20/2023 18365 40.02 Vendor Subtotal: 550.63
AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 9 PAGE 337 of 383
Account Number Vendor Description GL Date Check No Amount PO No 101-40-4150-0000 Dr. Detail P.H,D Wash Vehicle (2) 8/17/23 10/20/2023 18386 90.00 Vendor Subtotal: 90.00
101-40-4376-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase July 10/20/2023 18375 22.70 Vendor Subtotal: 22.70
101-40-4376-0000 Remington Pure Drinking Water Service Sept 2023-PW 10/06/2023 18352 41.22 Vendor Subtotal: 41.22
101-40-4376-0000 U.S. Bank Sky Blueprint- City Logo Door Decals 10/16/2023 18360 661.50 Vendor Subtotal: 661.50
101-40-4468-0000 Safety Services Company Safety Training-PW Staff 10/20/2023 18408 374.49 Vendor Subtotal: 374.49
101-40-4468-0000 U.S. Bank Pesticide Applicators-Membership J.Sa 10/16/2023 18360 110.00 Vendor Subtotal: 110.00
101-40-4480-0000 Robert Bauman MMASC Conference-Per Diem Rate L 10/20/2023 18371 36.00 101-40-4480-0000 Robert Bauman MMASC Conference-Per Diem Rate B 10/20/2023 18371 17.00 101-40-4480-0000 Robert Bauman MMASC Conference-Per Diem Rate D 10/20/2023 18371 68.00 101-40-4480-0000 Robert Bauman MMASC Conference- Mileage 10/31/2 10/20/2023 18371 171.62 Vendor Subtotal: 292.62
101-40-4480-0000 U.S. Bank Hilton Hotel-Conference 3 Nights C.G 10/16/2023 18360 929.94 101-40-4480-0000 U.S. Bank Hilton Hotel-Conference Parking C.G 10/16/2023 18360 120.00 Vendor Subtotal: 1,049.94
101-40-4492-0003 Aramark Cleaning Uniform Service 10/06/2023 18306 31.98 101-40-4492-0003 Aramark Cleaning Uniform Service 10/06/2023 18306 88.21 101-40-4492-0003 Aramark Cleaning Uniform Service 10/06/2023 18306 88.21 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 10 PAGE 338 of 383
Account Number Vendor Description GL Date Check No Amount PO No 101-40-4492-0003 Aramark Cleaning Uniform Service 10/06/2023 18306 31.98 101-40-4492-0003 Aramark Cleaning Uniforms Service 10/20/2023 18365 97.42 101-40-4492-0003 Aramark Cleaning Uniforms Service 10/20/2023 18365 34.53 101-40-4492-0003 Aramark Cleaning Uniforms Service 10/20/2023 18365 95.30 101-40-4492-0003 Aramark Cleaning Uniforms Service 10/20/2023 18365 36.65 Vendor Subtotal: 504.28
101-40-4492-0004 Aramark Cleaning Uniform Service 10/06/2023 18306 46.11 101-40-4492-0004 Aramark Cleaning Uniform Service 10/06/2023 18306 127.18 101-40-4492-0004 Aramark Cleaning Uniform Service 10/06/2023 18306 46.11 101-40-4492-0004 Aramark Cleaning Uniform Service 10/06/2023 18306 127.18 101-40-4492-0004 Aramark Cleaning Uniforms Service 10/20/2023 18365 52.84 101-40-4492-0004 Aramark Cleaning Uniforms Service 10/20/2023 18365 49.78 101-40-4492-0004 Aramark Cleaning Uniforms Service 10/20/2023 18365 137.39 101-40-4492-0004 Aramark Cleaning Uniforms Service 10/20/2023 18365 140.46 Vendor Subtotal: 727.05
101-40-4500-9025 AT&T City Hall Compound Internet Service S 10/06/2023 18310 183.55 Vendor Subtotal: 183.55
101-42-4150-0000 Asbury Environmental Services Oil Filter Waste 10/20/2023 18366 90.00 Vendor Subtotal: 90.00
101-42-4150-0000 R & A Tank Technologies LLC Gas Tank Monthly Inspection Sept 202 10/06/2023 18347 150.00 101-42-4150-0000 R & A Tank Technologies LLC Gas Tank Hose Repair 10/06/2023 18347 864.56 101-42-4150-0000 R & A Tank Technologies LLC AQMD Rule Testing-Gas Pumps 10/20/2023 18406 700.00 Vendor Subtotal: 1,714.56
101-42-4204-0000 U.S. Bank Harbor Freight-ITC Membership 10/16/2023 18360 49.60 Vendor Subtotal: 49.60
101-42-4316-0000 Asbury Environmental Services Used Oil Service Charge 10/20/2023 18366 100.00 Vendor Subtotal: 100.00
AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 11 PAGE 339 of 383
Account Number Vendor Description GL Date Check No Amount PO No 101-42-4376-0000 U.S. Bank Harbor Freight-Shop Supplies 10/16/2023 18360 351.82 Vendor Subtotal: 351.82
101-48-4150-0000 Athens Services Excess Hand Sanitizer Disposal 10/06/2023 18308 4,885.96 Vendor Subtotal: 4,885.96
101-48-4150-0000 L.A. Co. Dept of Public Works Traffic Signal Maintenance August 202 10/06/2023 18338 153.79 101-48-4150-0000 L.A. Co. Dept of Public Works Traffic Signal Maintenance Sept 2023 10/20/2023 18395 74.61 Vendor Subtotal: 228.40
101-48-4150-0000 Yunex LLC Traffic Loop Replacement California & 10/06/2023 0 2,795.20 Vendor Subtotal: 2,795.20
101-48-4150-9020 Athens Services Street Sweeping Sept 2023 10/20/2023 18367 8,299.48 Vendor Subtotal: 8,299.48
101-48-4376-0000 Consolidated Electrical Distributors Lamp Recycle 10/20/2023 18381 29.77 101-48-4376-0000 Consolidated Electrical Distributors Lamp Recycle 10/20/2023 18381 531.12 Vendor Subtotal: 560.89
101-48-4376-0000 Crafco Inc Asphalt Cold Patch 10/06/2023 0 775.80 Vendor Subtotal: 775.80
101-48-4376-0000 Ganahl Lumber Company Street Maintenance Supplies 10/06/2023 18332 103.01 101-48-4376-0000 Ganahl Lumber Company Street Maintenance Supplies 10/20/2023 18392 143.80 Vendor Subtotal: 246.81
101-48-4376-0000 JCL Traffic Street Name Signs 10/06/2023 18337 620.32 101-48-4376-0000 JCL Traffic Street Name Signs 10/06/2023 18337 914.08 101-48-4376-0000 JCL Traffic Street Name Signs 10/06/2023 18337 125.00 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 12 PAGE 340 of 383
Account Number Vendor Description GL Date Check No Amount PO No 101-48-4376-0000 JCL Traffic Street Name Signs 10/06/2023 18337 924.45 Vendor Subtotal: 2,583.85
101-48-4376-0000 JHM Supply Electrical Tape 10/06/2023 0 1.09 Vendor Subtotal: 1.09
101-48-4376-0000 Leotek Electronics USA LLC Cobrahead Streetlight Fixtures 10/06/2023 0 1,830.80 000001090 Vendor Subtotal: 1,830.80
101-48-4376-0000 Southeast Construction Products Inc Sand and Sandbags 10/20/2023 18414 529.46 Vendor Subtotal: 529.46
101-48-4376-0000 Underground Service Alert/SC Dig Alert Tickets 10/20/2023 0 120.25 101-48-4376-0000 Underground Service Alert/SC CA State Fee-Dig Alert Tickets 10/20/2023 0 38.73 Vendor Subtotal: 158.98
101-48-4376-0000 United Rock Products Sand 10/06/2023 18358 175.74 Vendor Subtotal: 175.74
101-48-4376-0000 U.S. Bank Home Depot-Street Supplies 10/16/2023 18360 17.73 101-48-4376-0000 U.S. Bank Home Depot-Street Supplies 10/16/2023 18360 223.53 101-48-4376-0000 U.S. Bank Amazon- Gloves for Maintenance Staf 10/16/2023 18360 174.23 Vendor Subtotal: 415.49
101-48-4500-1980 Southern California Edison Electrical Service Aug-Sept 2023-Stree 10/06/2023 18351 62.09 101-48-4500-1980 Southern California Edison Electrical Service Sept 2023-Streets 10/20/2023 18415 92.48 Vendor Subtotal: 154.57
101-50-4010-0000 Lincoln National Life Insurance Co 10/06/2023 18340 -5.30 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 13 PAGE 341 of 383
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: -5.30
101 50 4376 0000 Grainger Inc Air Excavation Tool Kit 10/06/2023 18334 1,668 25 Vendor Subtotal: 1,668.25
101-50-4376-0000 Plumbing Wholesale Outlet Drinking Fountain Repair-Lacy Park 10/06/2023 0 152.96 Vendor Subtotal: 152.96
101 50 4376 0000 Remington Pure Drinking Water Service Sept 2023 Lac 10/06/2023 18352 83 20 Vendor Subtotal: 83.20
101-50-4500-4950 The Gas Company Gas Service Aug-Sept 2023-Lacy Park 10/06/2023 18353 34.03 Vendor Subtotal: 34.03
101 50 4500 9025 Charter Communications Cable Internet Service 9/25/23 10/24/2 10/20/2023 18424 149 98 Vendor Subtotal: 149.98
101-50-4500-9460 California American Water Water Service Aug-Sept 2023-Lacy Pa 10/06/2023 18319 4,489.30 101-50-4500-9460 California American Water Water Service Aug-Sept 2023-Lacy Pa 10/20/2023 18376 7,187.75 Vendor Subtotal: 11,677.05
101-52-4150-0000 Mariposa Tree Management Inc Palm Tree Pruning 8/14/23-9/8/23 (898 10/06/2023 0 78,260.70 101-52-4150-0000 Mariposa Tree Management Inc Tree Pruning 9/8/23-9/11/23 10/06/2023 0 4,435.20 101-52-4150-0000 Mariposa Tree Management Inc Tree Service-Stump Removal 2680 Lo 10/20/2023 0 750.00 101-52-4150-0000 Mariposa Tree Management Inc Tree Service-18 Tree Removal 9/25/23 10/20/2023 0 13,891.50 Vendor Subtotal: 97,337.40
101-52-4376-0000 JHM Supply Irrigation Supplies 10/20/2023 0 26.07 Vendor Subtotal: 26.07
AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 14 PAGE 342 of 383
Account Number Vendor Description GL Date Check No Amount PO No 101-52-4376-0000 Lawn Mower Corner Herbicide 10/20/2023 18397 97.00 Vendor Subtotal: 97.00
101-52-4376-0000 U.S. Bank Whittier Fertilizer-Sod 10/16/2023 18360 463.80 101-52-4376-0000 U.S. Bank Whittier Fertilizer-Sod 10/16/2023 18360 277.83 101-52-4376-0000 U.S. Bank Target Specialty-Pesticide 10/16/2023 18360 550.88 Vendor Subtotal: 1,292.51
101-52-4452-0000 Grainger Inc Air Excavation Tool Kit 10/06/2023 18334 750.00 Vendor Subtotal: 750.00
101-52-4500-9460 California American Water Water Service Aug-Sept 2023-Grounds 10/06/2023 18319 13,810.38 101-52-4500-9460 California American Water Water Service Aug-Sept 2023-Grounds 10/20/2023 18376 9,851.66 Vendor Subtotal: 23,662.04
101-52-4500-9460 City of Alhambra Utilities Dept Water Service Aug-Sept 2023-Grounds 10/20/2023 18380 172.80 Vendor Subtotal: 172.80
101-53-4150-0000 Beta Security Systems Fire Alarm Service 10/1/23-12/31/23-S 10/06/2023 18314 315.00 Vendor Subtotal: 315.00
101-53-4150-0000 Dynamic Building Maintenance Citywide Janitorial Service Sept 2023 10/20/2023 0 6,866.00 Vendor Subtotal: 6,866.00
101-53-4150-0000 Graycon Inc HVAC Repair-Library 10/06/2023 18335 370.00 Vendor Subtotal: 370.00
101-53-4150-0000 San Marino Security Systems Security Alarm Service Oct-Dec 2023- 10/06/2023 18349 207.00 101-53-4150-0000 San Marino Security Systems Fire Alarm Service Oct-Dec 2023-Libr 10/06/2023 18349 294.00 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 15 PAGE 343 of 383
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 501.00
101-53-4150-0000 SDS Security Design Systems Security Alarm Service Nov 2023-Thu 10/20/2023 18413 42.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service Nov 2023-FD 10/20/2023 18413 107.00 101-53-4150-0000 SDS Security Design Systems Fire Alarm Service Nov 2023-City Hal 10/20/2023 18413 95.00 101-53-4150-0000 SDS Security Design Systems Security Alarm Service Nov 2023-SMC 10/20/2023 18413 148.49 Vendor Subtotal: 392.49
101-53-4150-0000 Total Exterminating Inc Additional Extermination-PD 10/20/2023 0 225.00 101-53-4150-0000 Total Exterminating Inc Additional Extermination City Hall 10/20/2023 0 185.00 101-53-4150-0000 Total Exterminating Inc Monthly Extermination-Library 10/20/2023 0 125.00 Vendor Subtotal: 535.00
101-53-4150-0000 U.S. Bank Terminix-Annual Termite Treatment-C 10/16/2023 18360 2,868.00 Vendor Subtotal: 2,868.00
101-53-4206-0000 Roger L Mendell AC Maintenance-City Hall 10/06/2023 0 216.00 Vendor Subtotal: 216.00
101-53-4206-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase July 10/20/2023 18375 5.45 Vendor Subtotal: 5.45
101-53-4206-0000 Plumbing Wholesale Outlet Urinal Cleaner 10/20/2023 0 73.60 Vendor Subtotal: 73.60
101-53-4206-0000 U.S. Bank Home Depot-Repairs-Dispatch 10/16/2023 18360 79.41 101-53-4206-0000 U.S. Bank Home Depot-Electrical Repair-Shop 10/16/2023 18360 139.20 101-53-4206-0000 U.S. Bank Home Depot-Repairs-Dispatch 10/16/2023 18360 219.74 Vendor Subtotal: 438.35
101-53-4376-0000 Aramsco Inc Janitorial Supplies-Lacy Park 10/06/2023 18307 1,676.79 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 16 PAGE 344 of 383
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,676.79
101 53 4376 0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase July 23 10/20/2023 18375 3 20 Vendor Subtotal: 3.20
101-53-4376-0000 Veritiv Operating Company Janitorial Supplies-Stoneman 10/06/2023 0 1,730.98 101-53-4376-0000 Veritiv Operating Company Janitorial Supplies-City Hall 10/06/2023 0 2,673.12 101-53-4376-0000 Veritiv Operating Company Janitorial Supplies 10/20/2023 0 416.54 101-53-4376-0000 Veritiv Operating Company Delivery Charge-Janitorial Supplies 10/20/2023 0 24.64 Vendor Subtotal: 4,845.28
101-59-4010-0000 Lincoln National Life Insurance Co 10/06/2023 18340 -33.44 Vendor Subtotal: -33.44
101-59-4376-0000 CopyFree Technology Inc Plotter Printer Toners 10/20/2023 0 528.23 Vendor Subtotal: 528.23
101-59-4376-0000 U.S. Bank Peraza Design-Logo for Podium 10/16/2023 18360 64.51 Vendor Subtotal: 64.51
101-59-4480-0000 Kristin Shigenaga MMASC Conference-Per Diem Rate D 10/06/2023 0 102.00 101-59-4480-0000 Kristin Shigenaga MMASC Conference-Per Diem Rate L 10/06/2023 0 36.00 101-59-4480-0000 Kristin Shigenaga MMASC Conference-Mileage 10/31/2 10/06/2023 0 192.57 101-59-4480-0000 Kristin Shigenaga MMASC Conference-Per Diem Rate B 10/06/2023 0 17.00 101-59-4480-0000 Kristin Shigenaga MMASC Conference-Per Diem Rate In 10/06/2023 0 20.00 Vendor Subtotal: 367.57
101-60-4150-0000 Remington Pure Drinking Water Service Sept 2023-Ston 10/06/2023 18352 41.22 Vendor Subtotal: 41.22
101-60-4316-0000 Canon Financial Services Inc Copier Lease Sept 2023-Stoneman 10/06/2023 18320 55.84 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 17 PAGE 345 of 383
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 55.84
101-60-4316-0000 CopyFree Technology Inc Copier Contract Rate 9/11/23-10/10/23 10/06/2023 0 207.63 101-60-4316-0000 CopyFree Technology Inc Copier Usages 6/17/23-9/16/23-Stonem 10/06/2023 0 279.14 101-60-4316-0000 CopyFree Technology Inc Copier Contract Base Charge 10/11/23 10/20/2023 0 207.63 101-60-4316-0000 CopyFree Technology Inc Copier Contract Base Charge 10/17/23 10/20/2023 0 28.41 Vendor Subtotal: 722.81
101-60-4376-0000 Office Depot Chair Floor Mat 10/06/2023 18343 164.22 101-60-4376-0000 Office Depot Toner-SMCC Office 10/06/2023 18343 254.08 101-60-4376-0000 Office Depot Office Supplies -SMCC Office 10/06/2023 18343 75.36 101-60-4376-0000 Office Depot Chair Floor Mat -Credit 10/06/2023 18343 -164.22 101-60-4376-0000 Office Depot Office Supplies 10/20/2023 18403 16.41 101-60-4376-0000 Office Depot Chairmats (5) & Misc Office Supplies 10/20/2023 18403 210.02 Vendor Subtotal: 555.87
101-60-4376-0000 U.S. Bank Amazon-Office Supplies 10/16/2023 18360 21.12 101-60-4376-0000 U.S. Bank Target-Office & Cleaning Supplies 10/16/2023 18360 132.86 101-60-4376-0000 U.S. Bank Office Depot-Office Supplies 10/16/2023 18360 74.76 101-60-4376-0000 U.S. Bank Amazon-Office Supplies 10/16/2023 18360 66.78 101-60-4376-0000 U.S. Bank Canva-Business Cards (2000) 10/16/2023 18360 200.00 101-60-4376-0000 U.S. Bank Amazon-Office Supplies 10/16/2023 18360 19.70 101-60-4376-0000 U.S. Bank Target-Office Supplies 10/16/2023 18360 18.74 Vendor Subtotal: 533.96
101-60-4508-0000 Dr. Detail P.H,D Truck Detail Cleaning (2) 10/20/2023 18386 650.00 Vendor Subtotal: 650.00
101-62-4376-0000 U.S. Bank Michaels Stores-Lil Learners Supplies 10/16/2023 18360 10.47 101-62-4376-0000 U.S. Bank Ralphs-Lil Learners Meet & Greet Sup 10/16/2023 18360 22.03 101-62-4376-0000 U.S. Bank Target-Lil Learners Supplies 10/16/2023 18360 55.45 101-62-4376-0000 U.S. Bank Card My Yard-Lil Learners Supplies 10/16/2023 18360 250.48 101-62-4376-0000 U.S. Bank Target-Lil Learners Supplies 10/16/2023 18360 29.77 101-62-4376-0000 U.S. Bank Office Depot-Lil Learners Supplies 10/16/2023 18360 7.72 101-62-4376-0000 U.S. Bank Target-Credit 10/16/2023 18360 -13.11 101-62-4376-0000 U.S. Bank Lakeshore Learning-Lil Learners Supp 10/16/2023 18360 69.05 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 18 PAGE 346 of 383
Account Number Vendor Description GL Date Check No Amount PO No 101-62-4376-0000 U.S. Bank Lakeshore Learning-Lil Learners Supp 10/16/2023 18360 105.20 101-62-4376-0000 U.S. Bank Amazon-Lil Learner Supplies 10/16/2023 18360 33.18 Vendor Subtotal: 570.24
101-62-4500-9025 U.S. Bank Tracfone-Camp Phone Minutes 10/16/2023 18360 32.40 Vendor Subtotal: 32.40
101-64-4376-0000 U.S. Bank Amazon-Senior Event Supplies 10/16/2023 18360 7.65 Vendor Subtotal: 7.65
101-64-4486-0000 U.S. Bank Gold Coast Tours-Deposit -Senior Fall 10/16/2023 18360 500.00 Vendor Subtotal: 500.00
101-66-4150-0000 Linda Vogel Hargrove Entertainment-Trunk or Treat Event 10/20/2023 18387 600.00 Vendor Subtotal: 600.00
101-66-4150-0000 Like Totally for Sure Concert Band for Trunk or Treat Event 10/20/2023 18399 1,500.00 Vendor Subtotal: 1,500.00
101-66-4150-0000 Adriana Contreras Performance Artist-Trunk or Treat Eve 10/20/2023 18423 500.00 Vendor Subtotal: 500.00
101-66-4150-0000 U.S. Bank Peraza Design-Military Banners 10/16/2023 18360 573.15 Vendor Subtotal: 573.15
101-66-4308-0000 Boombox Mobile Stage & Sound Stage Rental-Trunk or Treat Event 10/20/2023 18373 2,400.00 Vendor Subtotal: 2,400.00
101-66-4308-0000 Ross Miller Sound System-Trunk or Treat Event 10/20/2023 18400 1,200.00 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 19 PAGE 347 of 383
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 1,200.00
101 66 4308 0000 Power Trip Rentals Light Towers 9/30/23 10/20/2023 0 1,077 50 Vendor Subtotal: 1,077.50
101-66-4356-0000 U.S. Bank Alliant Insurance Service-Special Even 10/16/2023 18360 329.00 101-66-4356-0000 U.S. Bank Alliant Insurance Service-Special Even 10/16/2023 18360 329.00 Vendor Subtotal: 658.00
101-66-4376-0000 U.S. Bank Peraza Design-Trunk or Treat Banner 10/16/2023 18360 216.96 101-66-4376-0000 U.S. Bank Party City-Special Events Supplies 10/16/2023 18360 153.33 101-66-4376-0000 U.S. Bank Ralphs-Dog Pawty Supplies 10/16/2023 18360 18.15 101-66-4376-0000 U.S. Bank Amazon-Dog Pawty Supplies 10/16/2023 18360 52.10 101-66-4376-0000 U.S. Bank Amazon-Event Lighting 10/16/2023 18360 157.67 101-66-4376-0000 U.S. Bank Amazon-Movie Night Supplies 10/16/2023 18360 25.15 101-66-4376-0000 U.S. Bank EventWristbands-Wristbands Trunk or 10/16/2023 18360 264.00 101-66-4376-0000 U.S. Bank Ralphs-Dog Pawty Supplies 10/16/2023 18360 9.91 101-66-4376-0000 U.S. Bank Apsara-Dog Pawty Prizes 10/16/2023 18360 20.00 101-66-4376-0000 U.S. Bank Dollar Tree-Dog Pawty Supplies 10/16/2023 18360 23.37 101-66-4376-0000 U.S. Bank Amazon-Movie Night Supplies 10/16/2023 18360 10.92 101-66-4376-0000 U.S. Bank Ralphs-Dog Pawty Prizes 10/16/2023 18360 50.00 101-66-4376-0000 U.S. Bank Card My Yard-Dog Pawty Supplies 10/16/2023 18360 147.82 101-66-4376-0000 U.S. Bank Ralphs-Puppy Pawty Supplies 10/16/2023 18360 21.04 101-66-4376-0000 U.S. Bank San Marino Cafe-Dog Pawty Prizes 10/16/2023 18360 20.00 101-66-4376-0000 U.S. Bank Swank Motion Pictures-Event Movie R 10/16/2023 18360 555.00 101-66-4376-0000 U.S. Bank Ralphs-Dog Pawty Supplies 10/16/2023 18360 19.81 101-66-4376-0000 U.S. Bank Amazon-Movie Night Supplies 10/16/2023 18360 40.52 101-66-4376-0000 U.S. Bank Apsara-Dog Pawty Prizes 10/16/2023 18360 20.00 101 66 4376 0000 U S Bank Amazon Dog Pawty Supplies 10/16/2023 18360 95 70 101-66-4376-0000 U.S. Bank San Marino Cafe-Dog Pawty Prizes 10/16/2023 18360 20.00 Vendor Subtotal: 1,941.45
101-68-4102-0000 Kris Sanders Yoga Instructor 9/5/23-10/10/23 10/20/2023 18411 225.00 Vendor Subtotal: 225.00
101-70-4150-0000 Aramark Rental Floor Mats-SMCC 10/06/2023 18306 34.06 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 20 PAGE 348 of 383
Account Number Vendor Description GL Date Check No Amount PO No 101-70-4150-0000 Aramark Floor Mat Service-SMCC 10/20/2023 18365 34.06 101-70-4150-0000 Aramark Floor Mats Service-SMCC 10/20/2023 18365 34.06 101-70-4150-0000 Aramark Floor Mat Service-SMCC 10/20/2023 18365 34.06 Vendor Subtotal: 136.24
101-70-4150-0000 U.S. Bank Paperless Post-VIP Tour SMCC Softwa 10/16/2023 18360 35.00 Vendor Subtotal: 35.00
101-70-4376-0000 U.S. Bank Amazon-Signage SMCC 10/16/2023 18360 26.74 101-70-4376-0000 U.S. Bank Amazon-Opening Supplies-SMCC 10/16/2023 18360 83.21 101-70-4376-0000 U.S. Bank Ralphs-Thurnher House Supplies 10/16/2023 18360 30.95 101-70-4376-0000 U.S. Bank Home Depot-Surge Protectors-SMCC 10/16/2023 18360 57.25 101-70-4376-0000 U.S. Bank Amazon-Signage SMCC 10/16/2023 18360 14.88 101-70-4376-0000 U.S. Bank Pasadena Lock-Staff Key-SMCC 10/16/2023 18360 39.69 101-70-4376-0000 U.S. Bank Ikea-Opening Supplies-SMCC 10/16/2023 18360 269.09 101-70-4376-0000 U.S. Bank Ikea-Opening Supplies-SMCC 10/16/2023 18360 341.26 101-70-4376-0000 U.S. Bank Amazon-Lacy Park Gatehouse Supplie 10/16/2023 18360 121.56 101-70-4376-0000 U.S. Bank Amazon-Opening Supplies-SMCC 10/16/2023 18360 113.62 101-70-4376-0000 U.S. Bank Amazon-Ribbon Grand Opening-SMC 10/16/2023 18360 8.21 Vendor Subtotal: 1,106.46
101-70-4500-4950 The Gas Company Gas Service Aug-Sept 2023-Thurnher 10/06/2023 18353 14.77 101-70-4500-4950 The Gas Company Gas Service Aug-Sept 2023-SMCC 10/06/2023 18353 25.49 101-70-4500-4950 The Gas Company Gas Service Aug-Sept 2023-Stoneman 10/06/2023 18353 15.53 Vendor Subtotal: 55.79
101-70-4500-9025 AT&T Phone Service Aug-Sept 2023-Pool 10/06/2023 18309 25.55 Vendor Subtotal: 25.55
101-70-4500-9025 Charter Communications Cable Internet Service 10/1/23-10/31/2 10/20/2023 18424 350.00 Vendor Subtotal: 350.00
101-70-4500-9460 California American Water Water Service Aug-Sept 2023 -SMCC 10/20/2023 18376 45.20 101-70-4500-9460 California American Water Water Service Aug-Sept 2023 -Stonem 10/20/2023 18376 640.63 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 21 PAGE 349 of 383
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 685.83
101-90-4150-0000 Quench USA, Inc Drinking Water Service Oct 2023-Libr 10/06/2023 18345 52.70 Vendor Subtotal: 52.70
101-90-4150-0500 CTC Technology & Energy Public Internet Access April-June 2023 10/06/2023 18325 3,217.14 Vendor Subtotal: 3,217.14
101-90-4316-0000 Canon Financial Services Inc Copier Lease Oct 2023-Library 10/20/2023 18377 190.48 101-90-4316-0000 Canon Financial Services Inc Copier Lease Oct 2023-Library 10/20/2023 18377 211.34 101-90-4316-0000 Canon Financial Services Inc Copier Lease Oct 2023-Library 10/20/2023 18377 215.72 Vendor Subtotal: 617.54
101-90-4316-0000 CopyFree Technology Inc Copier Usages 6/30/23-9/29/23-Library 10/06/2023 0 5.68 Vendor Subtotal: 5.68
101-90-4376-0000 Office Depot Paper Case (5), Toner (4) & Misc Offic 10/20/2023 18403 2,178.80 Vendor Subtotal: 2,178.80
101-90-4376-0000 U.S. Bank Amazon-Passport Supplies 10/16/2023 18360 109.10 101-90-4376-0000 U.S. Bank Amazon-Credit 10/16/2023 18360 -38.30 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 10/16/2023 18360 47.04 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 10/16/2023 18360 15.42 101-90-4376-0000 U.S. Bank Target-Water 10/16/2023 18360 14.37 101-90-4376-0000 U.S. Bank Amazon-Office Supplies 10/16/2023 18360 18.46 Vendor Subtotal: 166.09
101-90-4398-0000 Kristin Shigenaga Mileage-Errands/Meeting 7/3/23-8/29/ 10/06/2023 0 22.86 101-90-4398-0000 Kristin Shigenaga Mileage-Errands/Meeting 8/30/23-9/29 10/06/2023 0 11.66 Vendor Subtotal: 34.52
AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 22 PAGE 350 of 383
Account Number Vendor Description GL Date Check No Amount PO No 101-90-4412-0000 U.S. Bank USPS-Postage 10/16/2023 18360 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 10/16/2023 18360 386.00 101-90-4412-0000 U.S. Bank USPS-Postage 10/16/2023 18360 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 10/16/2023 18360 28.67 101-90-4412-0000 U.S. Bank USPS-Postage 10/16/2023 18360 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 10/16/2023 18360 28.75 101-90-4412-0000 U.S. Bank USPS-Postage 10/16/2023 18360 221.75 Vendor Subtotal: 751.42
101-90-4500-4950 The Gas Company Gas Service Aug-Sept 2023-Library 10/06/2023 18353 18.29 Vendor Subtotal: 18.29
101-90-4500-9025 AT&T Phone Service Aug-Sept 2023-Library 10/06/2023 18309 127.49 Vendor Subtotal: 127.49
101-90-4500-9025 Charter Communications Cable Internet Service 10/2/23-11/1/23 10/20/2023 18424 153.99 Vendor Subtotal: 153.99
101-90-4500-9460 California American Water Water Service Aug-Sept 2023 -Library 10/20/2023 18376 558.15 Vendor Subtotal: 558.15
101-91-3344-3963 Erlinda Garcia Refund- Lost Book Fee 10/20/2023 18362 20.00 Vendor Subtotal: 20.00
101-91-4370-0335 Brodart Co Books 10/20/2023 0 50.17
101-91-4370-0335 Brodart Co Books 10/20/2023 0 314.24
Vendor Subtotal: 364.41
101-91-4370-0335 Ingram Library Services Books 10/06/2023 0 28.70 101-91-4370-0335 Ingram Library Services Books 10/06/2023 0 20.82 101-91-4370-0335 Ingram Library Services Books 10/06/2023 0 46.44 101-91-4370-0335 Ingram Library Services Books 10/06/2023 0 63.51 101-91-4370-0335 Ingram Library Services Books 10/06/2023 0 181.12 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 23 PAGE 351 of 383
Account Number Vendor Description GL Date Check No Amount PO No 101-91-4370-0335 Ingram Library Services Books 10/06/2023 0 191.00 101-91-4370-0335 Ingram Library Services Books 10/06/2023 0 35.26 101-91-4370-0335 Ingram Library Services Books 10/20/2023 0 22.13 101-91-4370-0335 Ingram Library Services Books 10/20/2023 0 579.65 101-91-4370-0335 Ingram Library Services Books 10/20/2023 0 47.75 101-91-4370-0335 Ingram Library Services Books 10/20/2023 0 45.76 101-91-4370-0335 Ingram Library Services Books 10/20/2023 0 194.54 101-91-4370-0335 Ingram Library Services Books 10/20/2023 0 125.27 101-91-4370-0335 Ingram Library Services Book 10/20/2023 0 26.08 101-91-4370-0335 Ingram Library Services Books 10/20/2023 0 176.84 101-91-4370-0335 Ingram Library Services Books 10/20/2023 0 28.71 101-91-4370-0335 Ingram Library Services Books 10/20/2023 0 27.40 101-91-4370-0335 Ingram Library Services Books 10/20/2023 0 89.36 Vendor Subtotal: 1,930.34
101-91-4370-0335 U.S. Bank Amazon-Book 10/16/2023 18360 22.27 101-91-4370-0335 U.S. Bank Amazon-Book 10/16/2023 18360 40.99 101-91-4370-0335 U.S. Bank Amazon-Book 10/16/2023 18360 16.32 Vendor Subtotal: 79.58
101-91-4370-1985 OverDrive Inc E-Books 10/06/2023 18344 608.92 101-91-4370-1985 OverDrive Inc E-Books 10/06/2023 18344 40.87 Vendor Subtotal: 649.79
101-91-4370-6805 CFRA Newspaper Subscription 8/1/23-7/31/2 10/20/2023 18379 470.00 Vendor Subtotal: 470.00
101-91-4370-6805 Pasadena Star News Newspaper Subscription 26 Weeks 10/20/2023 18404 544.46 Vendor Subtotal: 544.46
101-93-4150-0000 Brodart Co Cataloging & Processing 10/06/2023 0 3.84 101-93-4150-0000 Brodart Co Cataloging & Processing 10/06/2023 0 1.91 101-93-4150-0000 Brodart Co Cataloging & Processing 10/20/2023 0 4.38 101-93-4150-0000 Brodart Co Cataloging & Processing 10/20/2023 0 32.85 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 24 PAGE 352 of 383
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 42.98
101-93-4376-0000 Demco Inc Processing Supplies 10/20/2023 0 89.03 Vendor Subtotal: 89.03
101-93-4376-0000 U.S. Bank Amazon-Processing Supplies 10/16/2023 18360 147.80 Vendor Subtotal: 147.80
Subtotal for Fund: 101 368,999.51
102-00-2010-0000 CA State Disbursement Unit PR Batch 00701.10.2023 Earnings Wit 10/13/2023 0 822.19 Vendor Subtotal: 822.19
102-00-2011-0000 Transamerica Life Insurance PR Batch 00701.09.2023 Life Insuranc 09/01/2023 18356 97.80 102-00-2011-0000 Transamerica Life Insurance PR Batch 00702.09.2023 Life Insuranc 09/15/2023 18356 97.80 Vendor Subtotal: 195.60
102-00-2012-3080 TIAA-Cref Financial Services PR Batch 00701.10.2023 Deferred Com 10/13/2023 0 432.69 Vendor Subtotal: 432.69
102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.10.2023 Deferred Com 10/13/2023 0 1,068.32 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.10.2023 Deferred Com 10/13/2023 0 416.33 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.10.2023 Deferred Com 10/13/2023 0 320.06 102-00-2012-3190 TIAA-Cref Financial Services PR Batch 00701.10.2023 Deferred Com 10/13/2023 0 18,419.88 Vendor Subtotal: 20,224.59
102-00-2012-6050 U.S. Bank PR Batch 00701.10.2023 PARS Emplo 10/13/2023 0 709.00 102-00-2012-6050 U.S. Bank PR Batch 00701.10.2023 PARS Emplo 10/13/2023 0 709.00 102-00-2012-6050 U.S. Bank PR Batch 00702.10.2023 PARS Emplo 10/27/2023 0 705.69 102-00-2012-6050 U.S. Bank PR Batch 00702.10.2023 PARS Emplo 10/27/2023 0 705.69 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 25 PAGE 353 of 383
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 2,829.38
102-00-2012-6160 PERS PR Batch 00701.10.2023 PERS Surviv 10/13/2023 0 104.16 102-00-2012-6160 PERS PR Batch 00701.10.2023 PERS Emplo 10/13/2023 0 741.17 102-00-2012-6160 PERS PR Batch 00701.10.2023 PERS Buy B 10/13/2023 0 103.41 102-00-2012-6160 PERS PR Batch 00701.10.2023 PERS Emplo 10/13/2023 0 39,948.03 102-00-2012-6160 PERS PR Batch 00701.10.2023 PERS Emplo 10/13/2023 0 69,751.00 102-00-2012-6160 PERS PR Batch 00701.10.2023 Pers Buy Bac 10/13/2023 0 153.60 Vendor Subtotal: 110,801.37
102-00-2012-7030 TIAA-Cref Financial Services PR Batch 00701.10.2023 Retirement H 10/13/2023 0 584.39 Vendor Subtotal: 584.39
102-00-2014-0000 Lincoln National Life Insurance Co PR Batch 00702.09.2023 Basic Life In 09/15/2023 18340 538.75 Vendor Subtotal: 538.75
102-00-2015-0000 CA Law Enforcement Assn PR Batch 00702.09.2023 Police Dept L 09/15/2023 18317 783.00 Vendor Subtotal: 783.00
102-00-2015-0000 H. Wilson Insurancenter Inc PR Batch 00702.09.2023 Fire Dept LT 09/15/2023 0 627.00 Vendor Subtotal: 627.00
102-00-2015-0000 Lincoln National Life Insurance Co PR Batch 00702.09.2023 Long Term D 09/15/2023 18340 1,185.08 102-00-2015-0000 Lincoln National Life Insurance Co PR Batch 00702.09.2023 Short Term D 09/15/2023 18340 884.52 Vendor Subtotal: 2,069.60
102-00-2020-0000 Delta Dental of California Adjustment Premium Oct 2023 10/06/2023 18327 963.55 102-00-2020-0000 Delta Dental of California PR Batch 00702.09.2023 Delta Dental 09/15/2023 18327 8,255.55 Vendor Subtotal: 9,219.10
102-00-2020-0000 Delta Dental Insurance Company Adjustment Premium Oct 2023 10/06/2023 18328 41.91 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 26 PAGE 354 of 383
Account Number Vendor Description GL Date Check No Amount PO No 102-00-2020-0000 Delta Dental Insurance Company PR Batch 00702.09.2023 Delta Dental 09/15/2023 18328 427.98 102-00-2020-0000 Delta Dental Insurance Company PR Batch 00702.09.2023 Delta Dental 09/15/2023 18328 15.79 Vendor Subtotal: 485.68
102-00-2024-2530 San Marino Firefighters Assn PR Batch 00701.10.2023 Firefighter D 10/13/2023 0 914.64 102-00-2024-2530 San Marino Firefighters Assn PR Batch 00702.10.2023 Firefighter D 10/27/2023 0 914.64 Vendor Subtotal: 1,829.28
102-00-2024-2750 San Marino City Employees Assn PR Batch 00701.10.2023 San Marino C 10/13/2023 0 435.00 102-00-2024-2750 San Marino City Employees Assn PR Batch 00702.10.2023 San Marino C 10/27/2023 0 435.00 Vendor Subtotal: 870.00
102-00-2024-2850 San Marino Supervisory Employee A PR Batch 00701.10.2023 SM Supervis 10/13/2023 0 210.00 102-00-2024-2850 San Marino Supervisory Employee A PR Batch 00702.10.2023 SM Supervis 10/27/2023 0 210.00 Vendor Subtotal: 420.00
102-00-2024-6490 San Marino Police Officers Asn PR Batch 00701.10.2023 San Marino P 10/13/2023 0 873.24 102-00-2024-6490 San Marino Police Officers Asn PR Batch 00702.10.2023 San Marino P 10/27/2023 0 873.24 Vendor Subtotal: 1,746.48
102-00-2028-0000 LegalShield PR Batch 00701.09.2023 Prepaid Lega 09/01/2023 0 92.73 102-00-2028-0000 LegalShield PR Batch 00702.09.2023 Prepaid Lega 09/15/2023 0 65.30 102-00-2028-0000 LegalShield PR Batch 00702.09.2023 Prepaid Lega 09/15/2023 0 27.42 Vendor Subtotal: 185.45
Subtotal for Fund: 102 154,664.55
103-30-4010-0000 Lincoln National Life Insurance Co 10/06/2023 18340 44.04 Vendor Subtotal: 44.04
103-30-4150-0000 All City Management Services Inc School Crossing Guard Service 9/3/23- 10/06/2023 0 7,144.10 103-30-4150-0000 All City Management Services Inc School Crossing Guard Services 9/17/2 10/20/2023 0 7,980.00 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 27 PAGE 355 of 383
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 15,124.10
103 30 4150 0000 City of Pasadena Foothill Air Support FY23 24 10/06/2023 18321 16,859 00 103-30-4150-0000 City of Pasadena Inmate Housing August 2023 10/06/2023 18322 672.00 Vendor Subtotal: 17,531.00
103-30-4150-0000 Department of Justice Live Scan Sept 2023 10/20/2023 18385 990.00 Vendor Subtotal: 990.00
103-30-4150-0000 Dr. Detail P.H,D Wash Patrol Vehicles August 2023 10/06/2023 18329 1,200.00 103-30-4150-0000 Dr. Detail P.H,D Wash Patrol Vehicles Sept 2023 10/20/2023 18386 1,200.00 Vendor Subtotal: 2,400.00
103-30-4150-0000 Glendale Police Department Fingerprint Evaluation DR22-0941 10/06/2023 18333 575.00 Vendor Subtotal: 575.00
103-30-4150-0000 Pasadena Humane Society Animal Control Service Sept 2023 10/20/2023 0 7,368.57 Vendor Subtotal: 7,368.57
103-30-4150-0000 Phoenix Group Information Systems Citations Processing Service August 20 10/20/2023 0 1,263.38 Vendor Subtotal: 1,263.38
103-30-4150-0000 Superior Court of California County Revenue Distribution County Fees Aug 10/20/2023 18422 1,337.50 Vendor Subtotal: 1,337.50
103-30-4150-0000 Vital Medical Service, LLC Medical Clearance Pre/Post Booking A 10/20/2023 18430 2,031.00 Vendor Subtotal: 2,031.00
103-30-4150-0500 AT&T Mobility E-Citation Writer August 2023-PD 10/06/2023 18313 199.84 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 28 PAGE 356 of 383
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 199.84
103 30 4150 0500 U S Bank Apple com ICloud Storage PD 10/16/2023 18360 0 99 Vendor Subtotal: 0.99
103-30-4204-0000 U.S. Bank Amazon-Book 10/16/2023 18360 28.47 Vendor Subtotal: 28.47
103 30 4316 0000 Canon Financial Services Inc Copier Lease Sept 2023 PD 10/06/2023 18320 155 82 Vendor Subtotal: 155.82
103-30-4316-0000 CopyFree Technology Inc Copier Contract Rate 9/8/23-10/7/23-P 10/06/2023 0 144.95 103-30-4316-0000 CopyFree Technology Inc Copier Contract Base Charge 10/8/23-1 10/20/2023 0 144.95 Vendor Subtotal: 289.90
103-30-4376-0000 Coast to Coast Computer Products Toner (4) 10/06/2023 18324 521.22 103-30-4376-0000 Coast to Coast Computer Products Toner (4) 10/20/2023 18384 722.70 Vendor Subtotal: 1,243.92
103-30-4376-0000 Office Depot Paper 10/06/2023 18343 389.86 Vendor Subtotal: 389.86
103-30-4376-0000 Remington Pure Drinking Water Service Sept 2023-PD 10/06/2023 18352 53.21 Vendor Subtotal: 53.21
103-30-4376-0000 U.S. Bank Vons-Water & Snack for Dispatch Exam 10/16/2023 18360 17.17 103-30-4376-0000 U.S. Bank Headsetsbank-Headsets for Dispatch 10/16/2023 18360 144.03 103-30-4376-0000 U.S. Bank Amazon-Office Supplies-Report Writin 10/16/2023 18360 131.90 103-30-4376-0000 U.S. Bank Amazon-Phone Charger for Vehicles 10/16/2023 18360 11.82 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 10/16/2023 18360 38.57 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 10/16/2023 18360 54.83 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 29 PAGE 357 of 383
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4376-0000 U.S. Bank Amazon-Neighborhood Watch Supplie 10/16/2023 18360 41.29 103-30-4376-0000 U.S. Bank Amazon-Computer Desktop Speakers ( 10/16/2023 18360 54.72 103-30-4376-0000 U.S. Bank Barnes & Noble-Book 10/16/2023 18360 6.60 103-30-4376-0000 U.S. Bank Amazon-Computer Desktop Speakers ( 10/16/2023 18360 273.60 103-30-4376-0000 U.S. Bank Amazon-Office Supplies 10/16/2023 18360 119.21 103-30-4376-0000 U.S. Bank Amazon-Neighborhood Watch Supplie 10/16/2023 18360 12.76 103-30-4376-0000 U.S. Bank BM Suppliers -Latex Gloves 10/16/2023 18360 380.00 103-30-4376-0000 U.S. Bank Amazon-Computer Desktop Speakers ( 10/16/2023 18360 27.36 103-30-4376-0000 U.S. Bank Target-Office Supplies 10/16/2023 18360 59.26 Vendor Subtotal: 1,373.12
103-30-4396-0000 U.S. Bank CPCA-Membership Cmdr.Blonde 10/16/2023 18360 155.00 103-30-4396-0000 U.S. Bank FBI LEEDA-Membership Chief Incon 10/16/2023 18360 50.00 Vendor Subtotal: 205.00
103-30-4412-0000 U.S. Bank UPS-Postage 10/16/2023 18360 14.27 Vendor Subtotal: 14.27
103-30-4415-0000 Leroy Avington Training-Commuter Lunch (5) 10/16/2 10/06/2023 0 40.00 103-30-4415-0000 Leroy Avington Training-Mileage 10/16/23-10/20/23 10/06/2023 0 222.04 Vendor Subtotal: 262.04
103-30-4415-0000 Frank Calistro Training-Mileage 10/16/23-10/19/23 10/06/2023 18318 86.98 103-30-4415-0000 Frank Calistro Training-Commuter Lunch (4) 10/16/2 10/06/2023 18318 32.00 Vendor Subtotal: 118.98
103-30-4415-0000 Jose Corney Training-Mileage 10/19/23 10/06/2023 18323 78.60 103-30-4415-0000 Jose Corney Training-Commuter Lunch 10/19/23 10/06/2023 18323 8.00 103-30-4415-0000 Jose Corney Training-Mileage 11/6/23 10/20/2023 18382 66.94 103-30-4415-0000 Jose Corney Training-Commuter Lunch 11/6/23 10/20/2023 18382 8.00 Vendor Subtotal: 161.54
103-30-4415-0000 Naved Qureshi Training-Basic Course (3) 10/22-23-10 10/20/2023 0 225.00 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 30 PAGE 358 of 383
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 225.00
103 30 4415 0000 Sylvia Ramirez Training-Mileage 10/23/23 10/25/23 10/06/2023 18346 18 34 103-30-4415-0000 Sylvia Ramirez Training-Commuter Lunch (2) 10/23/2 10/06/2023 18346 16.00 Vendor Subtotal: 34.34
103-30-4415-0000 Jason Richardson Training-Mileage 10/16/23-10/20/23 10/06/2023 18348 222.04 103-30-4415-0000 Jason Richardson Training-Commuter Lunch (5) 10/16/2 10/06/2023 18348 40.00 Vendor Subtotal: 262.04
103-30-4415-0000 Jesse Ruiz Training-Mileage 10/20/23 10/20/2023 18407 17.03 103-30-4415-0000 Jesse Ruiz Training-Commuter Lunch 10/20/23 10/20/2023 18407 8.00 Vendor Subtotal: 25.03
103-30-4415-0000 Juan Salcido Training-Mileage 11/6/23 10/20/2023 18409 66.94 103-30-4415-0000 Juan Salcido Training-Commuter Lunch 11/6/23 10/20/2023 18409 8.00 Vendor Subtotal: 74.94
103-30-4415-0000 U.S. Bank Hilton San Diego-Training Hotel Sgt Q 10/16/2023 18360 443.61 103-30-4415-0000 U.S. Bank RVSD Sheriff's-Ofc.Lopez 10/16/2023 18360 128.75 103-30-4415-0000 U.S. Bank Rio Honda-Training Ofc.Wilson 10/16/2023 18360 25.00 103-30-4415-0000 U.S. Bank Rio Honda College-Sgt. Gutierrez 10/16/2023 18360 25.00 103-30-4415-0000 U.S. Bank OC Sheriff Dept-Training Ofc.Pena 10/16/2023 18360 175.00 103-30-4415-0000 U.S. Bank KTLLC-Training A.Alatorre 10/16/2023 18360 149.00 103-30-4415-0000 U.S. Bank OC Sheriff's Dept-Training Ofc.Serran 10/16/2023 18360 20.00 103-30-4415-0000 U.S. Bank OC Sheriff's Dept-Training Sgt.Wilson 10/16/2023 18360 75.00 103-30-4415-0000 U.S. Bank Hilton Culver City-Training Hotel Sgt 10/16/2023 18360 498.18 103-30-4415-0000 U.S. Bank Hilton Garden Inn-Training Ofc.Burgo 10/16/2023 18360 624.92 103-30-4415-0000 U.S. Bank K-Isan Training Ofc.Calistro 10/16/2023 18360 550.00 103-30-4415-0000 U.S. Bank OC Sheriff's Dept-Training Ofc.Archul 10/16/2023 18360 150.00 103-30-4415-0000 U.S. Bank IXII-Training Dispatch Ramirez 10/16/2023 18360 366.45 103-30-4415-0000 U.S. Bank Marin Consulting Training Ofc.Salcido 10/16/2023 18360 250.00 Vendor Subtotal: 3,480.91
AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 31 PAGE 359 of 383
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4436-0000 Susan Saxe-Clifford PH.D. Inc Psychological Evaluation -Police Appl 10/20/2023 18412 400.00 Vendor Subtotal: 400.00
103-30-4436-0000 St. George's Medical Clinic Pre-Employment Physical-Dispatch 10/20/2023 18421 195.00 103-30-4436-0000 St. George's Medical Clinic Pre-Employment Physical-Cadet 10/20/2023 18421 295.00 Vendor Subtotal: 490.00
103-30-4468-0000 Arthur Burgos Training-Mileage 10/23/23 10/20/2023 18374 56.33 103-30-4468-0000 Arthur Burgos Training-Per Diem Rate Lunch 10/23/2 10/20/2023 18374 18.00 103-30-4468-0000 Arthur Burgos Training-Per Diem Rate Breakfast 10/2 10/20/2023 18374 17.00 Vendor Subtotal: 91.33
103-30-4468-0000 Danny Gutierrez Training-Per Diem Rate Lunch 10/31/2 10/20/2023 0 18.00 103-30-4468-0000 Danny Gutierrez Training-Mileage 10/31/23 10/20/2023 0 16.38 103-30-4468-0000 Danny Gutierrez Training-Mileage 11/6/23-11/10/23 10/20/2023 0 22.93 103-30-4468-0000 Danny Gutierrez Training-Per Diem Rate Lunch (5) 11/ 10/20/2023 0 90.00 Vendor Subtotal: 147.31
103-30-4468-0000 Juan Salcido Training-Mileage 10/31/23 10/20/2023 18410 16.38 103-30-4468-0000 Juan Salcido Training-Per Diem Rate Lunch 10/31/2 10/20/2023 18410 18.00 Vendor Subtotal: 34.38
103-30-4468-0000 U.S. Bank Police One Academy -Training Ofc. He 10/16/2023 18360 99.00 103-30-4468-0000 U.S. Bank CPCA-Deposit Leadership Training Cm 10/16/2023 18360 1,000.00 Vendor Subtotal: 1,099.00
103-30-4468-0000 Vince Wilson Training-Mileage 11/6/23-11/10/23 10/20/2023 18431 22.93 103 30 4468 0000 Vince Wilson Training-Per Diem Rate Lunch (5) 11/ / 10/20/2023 18431 90 00 Vendor Subtotal: 112.93
103-30-4480-0000 Aaron Blonde' IACP Conference Per Diem Rate Dinn 10/06/2023 18316 102.00 103-30-4480-0000 Aaron Blonde' IACP Conference Per Diem Rate Break 10/06/2023 18316 68.00 103-30-4480-0000 Aaron Blonde' IACP Conference Per Diem Rate Lunc 10/06/2023 18316 54.00 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 32 PAGE 360 of 383
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4480-0000 Aaron Blonde' IACP Conference Per Diem Rate Incid 10/06/2023 18316 15.00 Vendor Subtotal: 239.00
103-30-4480-0000 John Incontro IACP Conference Per Diem Rate Lunc 10/06/2023 18336 54.00 103-30-4480-0000 John Incontro IACP Conference Per Diem Rate Dinn 10/06/2023 18336 102.00 103-30-4480-0000 John Incontro IACP Conference Per Diem Rate Incid 10/06/2023 18336 15.00 103-30-4480-0000 John Incontro IACP Conference Per Diem Rate Break 10/06/2023 18336 68.00 Vendor Subtotal: 239.00
103-30-4480-0000 U.S. Bank IACP- Lunch Meeting-Cmdr. Blonde 10/16/2023 18360 45.00 103-30-4480-0000 U.S. Bank Vons-Water for Search Warrant 10/16/2023 18360 18.08 103-30-4480-0000 U.S. Bank IACP- Lunch Meeting-Chief Incontro 10/16/2023 18360 45.00 103-30-4480-0000 U.S. Bank IACP-Credit 10/16/2023 18360 -125.00 Vendor Subtotal: -16.92
103-30-4492-0003 U.S. Bank Keystone Uniform-Cadets Uniform 10/16/2023 18360 668.28 103-30-4492-0003 U.S. Bank Keystone Uniform-Radio Holder 10/16/2023 18360 55.07 Vendor Subtotal: 723.35
103-30-4492-0004 U.S. Armor Corporation Concealable Vest-Sgt.Wilson 10/20/2023 18426 880.59 Vendor Subtotal: 880.59
103-30-4500-4950 The Gas Company Gas Service Aug-Sept 2023-PD 10/06/2023 18353 15.88 Vendor Subtotal: 15.88
103-30-4500-9025 AT&T Phone Service Aug-Sept 2023-PD 10/20/2023 18368 1,726.90 Vendor Subtotal: 1,726.90
103-30-4500-9025 AT&T Interstate Dedicated Line 8/29/23-9/28 10/06/2023 18311 550.75 103-30-4500-9025 AT&T Interstate Dedicated Line Oct 2023-PD 10/20/2023 18369 550.75 Vendor Subtotal: 1,101.50
AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 33 PAGE 361 of 383
Account Number Vendor Description GL Date Check No Amount PO No 103-30-4500-9025 Charter Communications Internet Cable Service 9/6/23-10/5/23- 10/06/2023 18354 229.98 Vendor Subtotal: 229.98
103-30-4508-0000 A1 Automotive Service Inc AC Repair Car #4 10/20/2023 18364 583.24 Vendor Subtotal: 583.24
103-30-4508-0000 U.S. Bank Mission Car Wash-Window Tint Police 10/16/2023 18360 250.00 103-30-4508-0000 U.S. Bank New Century BMW- Motorcycle Repa 10/16/2023 18360 1,739.92 103-30-4508-0000 U.S. Bank Line-X- Bed Line for Police Truck 10/16/2023 18360 746.47 Vendor Subtotal: 2,736.39
103-30-4508-0000 WEX Bank Fuel 9/26/23-10/25/23-PD 10/06/2023 18359 331.30 Vendor Subtotal: 331.30
103-34-4010-0000 H. Wilson Insurancenter Inc Adjustment Premium Oct 2023 10/06/2023 0 33.00 Vendor Subtotal: 33.00
103-34-4150-0000 EMS QI Partners, LLC EMS QI & Education Sept 2023 10/20/2023 18389 2,330.00 Vendor Subtotal: 2,330.00
103-34-4150-0000 Sacramento Metropolitan Fire Distric GEMT-Fee SYF 2020/21 10/20/2023 18419 73.50 103-34-4150-0000 Sacramento Metropolitan Fire Distric GEMT-FEE SYF2018/19 10/20/2023 18419 66.72 103-34-4150-0000 Sacramento Metropolitan Fire Distric GEMT-CPT SYF2018/19-Credit 10/20/2023 18419 -125.87 103-34-4150-0000 Sacramento Metropolitan Fire Distric GEMT-CPT SYF2019/20 10/20/2023 18419 355.91 103-34-4150-0000 Sacramento Metropolitan Fire Distric GEMT-CPT SYF2019/20-Credit 10/20/2023 18419 -377.10 103-34-4150-0000 Sacramento Metropolitan Fire Distric GEMT-CPT SYF2018/19 10/20/2023 18419 157.59 103-34-4150-0000 Sacramento Metropolitan Fire Distric GEMT-Fee SYF2019/20 10/20/2023 18419 171.73 103-34-4150-0000 Sacramento Metropolitan Fire Distric GEMT-CPT SYF 2021/22 10/20/2023 18419 319.84 103-34-4150-0000 Sacramento Metropolitan Fire Distric GEMT-CPT SYF 2020/21 10/20/2023 18419 159.20 103-34-4150-0000 Sacramento Metropolitan Fire Distric GEMT-Fee SYF 2021/22 10/20/2023 18419 157.28 Vendor Subtotal: 958.80
AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 34 PAGE 362 of 383
Account Number Vendor Description GL Date Check No Amount PO No 103-34-4150-0000 Wittman Enterprises LLC Ambulance Billing Service August 202 10/20/2023 0 4,834.57 Vendor Subtotal: 4,834.57
103-34-4150-0500 ESO Solutions, Inc Incident Reporting Software 10/1/23-9 10/06/2023 18330 2,091.81 Vendor Subtotal: 2,091.81
103-34-4150-0500 Lexipol, LLC Fire Supplemental Manuals 11/1/23-6/ 10/06/2023 0 901.29 103-34-4150-0500 Lexipol, LLC Fire Procedure 11/1/23-6/30/24 10/06/2023 0 308.21 Vendor Subtotal: 1,209.50
103-34-4204-0000 U.S. Bank Pasadena Star News-Monthly Subscrip 10/16/2023 18360 10.00 103-34-4204-0000 U.S. Bank LA Times-Monthly Subscription 10/16/2023 18360 16.00 Vendor Subtotal: 26.00
103-34-4206-0000 Veritiv Operating Company Janitorial Supplies 10/20/2023 0 809.55 Vendor Subtotal: 809.55
103-34-4206-0000 U.S. Bank The Rag Company-Towels 10/16/2023 18360 246.37 103-34-4206-0000 U.S. Bank Ace Hardware-Station Improvement S 10/16/2023 18360 143.57 103-34-4206-0000 U.S. Bank Stanley Steamer-Annual Inspections R 10/16/2023 18360 973.75 103-34-4206-0000 U.S. Bank Ace Hardware-Station Improvement S 10/16/2023 18360 147.40 103-34-4206-0000 U.S. Bank Ace Hardware-Station Inspection Supp 10/16/2023 18360 28.20 103-34-4206-0000 U.S. Bank Home Depot-Station Improvement Sup 10/16/2023 18360 54.66 103-34-4206-0000 U.S. Bank Total Lighting Supply-Lights-FD 10/16/2023 18360 49.27 103-34-4206-0000 U.S. Bank Ace Hardware-Station Improvement S 10/16/2023 18360 297.74 103-34-4206-0000 U.S. Bank Costco-Annual Inspections Repairs 10/16/2023 18360 132.24 103-34-4206-0000 U.S. Bank Home Depot-Annual Inspections Repa 10/16/2023 18360 85.73 103-34-4206-0000 U.S. Bank Lowes-Lights-FD 10/16/2023 18360 162.02 103-34-4206-0000 U.S. Bank Amazon-Station Improvement Supplie 10/16/2023 18360 202.44 103-34-4206-0000 U.S. Bank Ganahl Lumber-Station Inspection Sup 10/16/2023 18360 769.43 103-34-4206-0000 U.S. Bank Amazon-Station Improvement Supplie 10/16/2023 18360 60.20 103-34-4206-0000 U.S. Bank Home Depot-Annual Inspections Repa 10/16/2023 18360 269.38 103-34-4206-0000 U.S. Bank Ace Hardware-Station Improvement S 10/16/2023 18360 74.89 103-34-4206-0000 U.S. Bank Home Depot-Station Improvement Sup 10/16/2023 18360 218.95 103 34 4206 0000 U S Bank Amazon-Station Improvement Supplie 10/16/2023 18360 76 62 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 35 PAGE 363 of 383
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 3,992.86
103-34-4316-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase July 10/20/2023 18375 21.65 Vendor Subtotal: 21.65
103-34-4316-0000 Canon Financial Services Inc Copier Lease Sept 2023-FD 10/06/2023 18320 124.83 Vendor Subtotal: 124.83
103-34-4316-0000 CopyFree Technology Inc Copier Contract Rate 9/22/23-10/21/23 10/06/2023 0 23.70 Vendor Subtotal: 23.70
103-34-4316-0000 Turnout Maintenance Co LLC Turnout Maintenance 10/06/2023 18357 269.00 Vendor Subtotal: 269.00
103-34-4376-0000 Alert -All Corporation Fire Red Hats-Black Leather Shield (60 10/06/2023 18305 603.12 Vendor Subtotal: 603.12
103-34-4376-0000 Life-Assist Inc Ambulance Supplies 10/06/2023 0 425.20 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 10/20/2023 0 22.02 103-34-4376-0000 Life-Assist Inc Ambulance Supplies 10/20/2023 0 2,444.86 Vendor Subtotal: 2,892.08
103-34-4376-0000 Linde Gas & Equipment In Oxygen 10/20/2023 18398 106.13 Vendor Subtotal: 106.13
103-34-4376-0000 U.S. Bank Ralphs-Gatorade for E91 10/16/2023 18360 83.23 103-34-4376-0000 U.S. Bank Amazon-Arson Supplies 10/16/2023 18360 90.86 103-34-4376-0000 U.S. Bank Amazon-Credit 10/16/2023 18360 -78.74 103-34-4376-0000 U.S. Bank Ralphs-Water for E91 10/16/2023 18360 87.40 103-34-4376-0000 U.S. Bank Costco-Supplies 10/16/2023 18360 349.37 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 36 PAGE 364 of 383
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 532.12
103 34 4376 0000 Zoll Medical Corporation Ambulance Supplies 10/06/2023 0 637 51 103-34-4376-0000 Zoll Medical Corporation Ambulance Supplies 10/06/2023 0 53.87 Vendor Subtotal: 691.38
103-34-4436-0000 U.S. Bank Galls-Uniform 10/16/2023 18360 193.95 103-34-4436-0000 U.S. Bank Fire Instructor Testing Software- Appli 10/16/2023 18360 319.61 Vendor Subtotal: 513.56
103-34-4468-0000 CA Dept of Tax & Fee Admin Sales Taxes Out of State Purchase July 10/20/2023 18375 43.00 Vendor Subtotal: 43.00
103-34-4468-0000 Alfonso Jimenez Training-Mileage 7/10/23-7/14/23 10/20/2023 18394 191.26 103-34-4468-0000 Alfonso Jimenez Training-Per Diem Rate Lunch (5) 7/1 10/20/2023 18394 90.00 103-34-4468-0000 Alfonso Jimenez Training-Per Diem Rate Breakfast (5) 10/20/2023 18394 85.00 Vendor Subtotal: 366.26
103-34-4468-0000 U.S. Bank Smart & Final-Food Training-FD 10/16/2023 18360 72.35 103-34-4468-0000 U.S. Bank Emergency Medical-Paramedic Licens 10/16/2023 18360 250.00 103-34-4468-0000 U.S. Bank Starbucks-Training Coffee-FD 10/16/2023 18360 45.00 103-34-4468-0000 U.S. Bank Randy Donuts-Training Food-FD 10/16/2023 18360 108.36 103-34-4468-0000 U.S. Bank Pulcianos Deli-Training-Food -FD 10/16/2023 18360 251.85 103-34-4468-0000 U.S. Bank Zoll Medical-AED Trainer Unit 10/16/2023 18360 366.28 103-34-4468-0000 U.S. Bank 7-Eleven-Training-Drinks-FD 10/16/2023 18360 21.38 103-34-4468-0000 U.S. Bank Einstein Bagels-Training Food-FD 10/16/2023 18360 36.98 103-34-4468-0000 U.S. Bank Fire Protections Publications-Training 10/16/2023 18360 416.10 103-34-4468-0000 U.S. Bank Tony's Pizza- Training Food-FD 10/16/2023 18360 151.74 103-34-4468-0000 U.S. Bank Natl Assoc.of EMS Educators -Annual 10/16/2023 18360 95.00 Vendor Subtotal: 1,815.04
103-34-4480-0000 U.S. Bank Red Helmet-Training T.Chow 10/16/2023 18360 360.00 Vendor Subtotal: 360.00
AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 37 PAGE 365 of 383
Account Number Vendor Description GL Date Check No Amount PO No 103-34-4500-4950 The Gas Company Gas Service Aug-Sept 2023-FD 10/06/2023 18353 159.99 Vendor Subtotal: 159.99
103-34-4500-9025 AT&T City Hall Compound Internet Service S 10/06/2023 18310 183.55 Vendor Subtotal: 183.55
103-34-4500-9025 AT&T Long Distance Long Distance Phone Service Sept 202 10/06/2023 18312 44.86 Vendor Subtotal: 44.86
103-34-4500-9025 Verizon Wireless Mobile Computer Service 8/24/23-9/23 10/20/2023 18429 291.27 Vendor Subtotal: 291.27
103-34-4508-0000 A1 Automotive Service Inc AC Repair E791 10/20/2023 18364 556.00 Vendor Subtotal: 556.00
103-34-4508-0000 U.S. Bank Amazon-Apparatus Improvement Supp 10/16/2023 18360 60.16 103-34-4508-0000 U.S. Bank Amazon-Apparatus Improvement Supp 10/16/2023 18360 12.35 103-34-4508-0000 U.S. Bank Amazon-Apparatus Improvement Supp 10/16/2023 18360 38.50 103-34-4508-0000 U.S. Bank Motorola Solutions- BC9 Radio Batter 10/16/2023 18360 550.04 103-34-4508-0000 U.S. Bank Puretec Industrial Water-Deionized Wa 10/16/2023 18360 121.25 103-34-4508-0000 U.S. Bank Amazon-Apparatus Improvement Supp 10/16/2023 18360 51.55 103-34-4508-0000 U.S. Bank Amazon-Apparatus Improvement Supp 10/16/2023 18360 59.67 103-34-4508-0000 U.S. Bank Amazon-Apparatus Improvement Supp 10/16/2023 18360 80.92 103-34-4508-0000 U.S. Bank Amazon-Car Wax 10/16/2023 18360 78.80 103-34-4508-0000 U.S. Bank Amazon-Apparatus Improvement Supp 10/16/2023 18360 22.32 Vendor Subtotal: 1,075.56
Subtotal for Fund: 103 95,388.16
202-48-4600-9271 Nichols Consulting Engineers Project Management 5/13/23-8/11/23 10/20/2023 18402 43,946.52 Vendor Subtotal: 43,946.52
AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 38 PAGE 366 of 383
Account Number Vendor Description GL Date Check No Amount PO No Subtotal for Fund: 202 43,946.52
207-62-4208-0000 Mission School Transportation Camp Bus Service July 2023 10/06/2023 18342 13,441.67 Vendor Subtotal: 13,441.67
Subtotal for Fund: 207 13,441.67
281-50-4206-9400 Randall B Montgomery War Memorial Engraving 10/20/2023 18401 425.00 Vendor Subtotal: 425.00
281-50-4399-0000 U.S. Bank Picnic Furniture -Donation Bench 10/16/2023 18360 1,018.42 Vendor Subtotal: 1,018.42
281-91-4370-2575 Ingram Library Services Books 10/06/2023 0 351.55 281-91-4370-2575 Ingram Library Services Books 10/06/2023 0 24.09 281-91-4370-2575 Ingram Library Services Books 10/20/2023 0 49.08 Vendor Subtotal: 424.72
281-91-4376-2575 U.S. Bank Vromans-Library Card Signup Prizes 10/16/2023 18360 50.00 281-91-4376-2575 U.S. Bank Amazon-Pressed Flower Frame Progra 10/16/2023 18360 66.06 Vendor Subtotal: 116.06
281-92-4370-2575 Brodart Co Books 10/06/2023 0 11.63
281-92-4370-2575 Brodart Co Books 10/06/2023 0 40.52
Vendor Subtotal: 52.15
281-92-4370-2575 U.S. Bank Amazon-Book 10/16/2023 18360 15.49 281-92-4370-2575 U.S. Bank Amazon-Book 10/16/2023 18360 10.23 281-92-4370-2575 U.S. Bank Amazon-Teddy Bear Clinic Program S 10/16/2023 18360 12.03 Vendor Subtotal: 37.75
AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 39 PAGE 367 of 383
Account Number Vendor Description GL Date Check No Amount PO No 281-92-4376-2575 U.S. Bank Amazon-Children's Program Supplies 10/16/2023 18360 13.18 281-92-4376-2575 U.S. Bank Amazon-Teddy Bear Clinic Program S 10/16/2023 18360 151.86 281-92-4376-2575 U.S. Bank Amazon-Teddy Bear Clinic Program S 10/16/2023 18360 10.44 281-92-4376-2575 U.S. Bank Vromans-Library Card Signup Prizes 10/16/2023 18360 50.00 281-92-4376-2575 U.S. Bank Target-Dot Day Program Supplies 10/16/2023 18360 15.11 281-92-4376-2575 U.S. Bank Amazon-Dot Day Program Supplies 10/16/2023 18360 71.45 281-92-4376-2575 U.S. Bank Target-Credit 10/16/2023 18360 -0.10 281-92-4376-2575 U.S. Bank Amazon-Teddy Bear Clinic Program S 10/16/2023 18360 7.64 Vendor Subtotal: 319.58
Subtotal for Fund: 281 2,393.68
394-40-4600-1000 B&H Photo Video Audio Equipment Sales Taxes-SMCC 10/06/2023 18315 299.18 000001088 394-40-4600-1000 B&H Photo Video Audio Equipment-SMCC 10/06/2023 18315 3,149.25 000001088 Vendor Subtotal: 3,448.43
394-40-4600-1000 Crane Architectural Group Phase VI: As-Built Phase 80% Comple 10/20/2023 18383 6,200.00 Vendor Subtotal: 6,200.00
394-40-4600-1000 Dynamic Building Maintenance Construction Clean Up SMCC Project 10/20/2023 0 875.00 Vendor Subtotal: 875.00
394-40-4600-1000 Ganahl Lumber Company Outdoor Furniture Supplies -SMCC Pr 10/20/2023 18392 296.41 Vendor Subtotal: 296.41
394-40-4600-1000 Griffin Structures Inc Construction Management Service-SM 10/20/2023 0 22,315.95 000001030 Vendor Subtotal: 22,315.95
394-40-4600-1000 IntelesysOne IT Server -SMCC Project 10/20/2023 0 10,811.48 Vendor Subtotal: 10,811.48
AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 40 PAGE 368 of 383
Account Number Vendor Description GL Date Check No Amount PO No 394-40-4600-1000 Landscape Forms, Inc Outdoor Furniture-SMCC Project 10/06/2023 18339 13,691.29 000001083 394-40-4600-1000 Landscape Forms, Inc Outdoor Furniture, Fixtures and Equipm 10/20/2023 18396 35,295.98 000001083 Vendor Subtotal: 48,987.27
394-40-4600-1000 Office Depot Podium for SMCC 10/06/2023 18343 529.97 Vendor Subtotal: 529.97
394-40-4600-1000 Southern California Bronze Co Dedication Plaque-SMCC 10/06/2023 18350 4,175.41 Vendor Subtotal: 4,175.41
394-40-4600-1000 San Gabriel Nursery & Florist Plants for SMCC 10/20/2023 18416 254.19 Vendor Subtotal: 254.19
394-40-4600-1000 U.S. Bank Amazon-A Frame Board -SMCC 10/16/2023 18360 453.29 394-40-4600-1000 U.S. Bank LA Teams Services-Installation Redwo 10/16/2023 18360 487.96 394-40-4600-1000 U.S. Bank Amazon-Safe -SMCC 10/16/2023 18360 262.78 394-40-4600-1000 U.S. Bank Peraza Design-Logo for Podium 10/16/2023 18360 32.25 394-40-4600-1000 U.S. Bank Amazon-Opening Supplies-SMCC 10/16/2023 18360 370.15 394-40-4600-1000 U.S. Bank Amazon-Sign Holder-SMCC 10/16/2023 18360 194.85 394-40-4600-1000 U.S. Bank Best Flag-City Flag for SMCC 10/16/2023 18360 187.00 394-40-4600-1000 U.S. Bank Amazon-Flyer Holder-SMCC 10/16/2023 18360 89.67 394-40-4600-1000 U.S. Bank Patriotic Brands.com- Flag Set for SM 10/16/2023 18360 862 76 394-40-4600-1000 U.S. Bank Amazon-Signage Holder -SMCC 10/16/2023 18360 38.97 394-40-4600-1000 U.S. Bank CVS-City Council Photo-SMCC 10/16/2023 18360 35.52 Vendor Subtotal: 3,015.20
394-40-4600-1000 Wood Care Preserving Teak Restoration Furniture-SMCC Pro 10/06/2023 0 3,040.00 Vendor Subtotal: 3,040.00
394-40-4600-1003 Mora's Equipment & Construction In Electrical Panel Upgrade-Lacy Park 10/06/2023 18341 4,455.09 Vendor Subtotal: 4,455.09
AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 41 PAGE 369 of 383
Account Number Vendor Description GL Date Check No Amount PO No Subtotal for Fund: 394 108,404.40
591-11-4613-0550 IntelesysOne Replacement-PC Dock Stations (2) 10/06/2023 0 315.36 Vendor Subtotal: 315.36
591-30-4613-0555 Axon Enterprise Taser 60 Payment year 5-2023 10/20/2023 18370 7,328.84 000000885 Vendor Subtotal: 7,328.84
Subtotal for Fund: 591 7,644.20
595-10-4150-0000 AdminSure Inc Workers' Comp Claim Oct 2023 10/06/2023 0 1,980.00 Vendor Subtotal: 1,980.00
Subtotal for Fund: 595 1,980.00
609-00-2002-0000 Metro Water Domestic Water August 2023 10/20/2023 0 290,917.53 Vendor Subtotal: 290,917.53
609-00-2045-0000 Griselda Zacarias Refund-Business License Double Paym 10/06/2023 18301 4.00 Vendor Subtotal: 4.00
609-00-2048-0625 Roof Repair Specialist Refund-Building Permit-524 Bonita Av 10/06/2023 18302 2.00 Vendor Subtotal: 2.00
609-00-2048-0627 Roof Repair Specialist Refund-Building Permit-524 Bonita Av 10/06/2023 18302 29.93 Vendor Subtotal: 29.93
609-00-2048-2575 Friends of Crowell Public Lib Credit Card Sales Friends Bookstore S 10/20/2023 18391 873.35 AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 42 PAGE 370 of 383
Account Number Vendor Description GL Date Check No Amount PO No Vendor Subtotal: 873.35
609-00-2048-7370 San Marino School District School Fees-1740 Ramiro Rd. 10/20/2023 18420 2,334.64 609-00-2048-7370 San Marino School District School Fees-2150 Lombardy Rd. 10/20/2023 18420 3,032.00 609-00-2048-7370 San Marino School District School Fees-1665 Euston Rd. 10/20/2023 18420 3,361.73 609-00-2048-7370 San Marino School District School Fees-1430 Belhaven Rd. 10/20/2023 18420 3,032.00 609-00-2048-7370 San Marino School District School Fees-1430 Bellwood Rd. 10/20/2023 18420 3,013.05 609-00-2048-7370 San Marino School District School Fees-1407 Wembley Rd. 10/20/2023 18420 3,024.42 609-00-2048-7370 San Marino School District School Fees-1520 Mirasol Dr. 10/20/2023 18420 2,141.35 609-00-2048-7370 San Marino School District School Fees-1824 Sharon Pl. 10/20/2023 18420 3,032.00 609-00-2048-7370 San Marino School District School Fees-1824 Sharon Pl. 10/20/2023 18420 1,819.20 609-00-2048-7370 San Marino School District School Fees-845 Winston Ave. 10/20/2023 18420 3,032.00 609-00-2048-7370 San Marino School District School Fees-2731 Grainsborough Rd. 10/20/2023 18420 2,736.38 609-00-2048-7370 San Marino School District School Fees-1270 Oxford Rd. 10/20/2023 18420 6,571.86 609-00-2048-7370 San Marino School District School Fees-1475 Mirasol Dr. 10/20/2023 18420 3,032.00 Vendor Subtotal: 40,162.63
Subtotal for Fund: 609 331,989.44
Report Total: 1,128,852.13
AP-Transactions by Account (10/30/2023 - 3:57 PM) Page 43 PAGE 371 of 383
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Cathi Johnson, Community Services Director
DATE: November 8, 2023
SUBJECT: APPROVAL OF CROWELL PUBLIC LIBRARY CLOSURE
CALENDAR FOR 2024

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Fiscally Responsible and Transparent City Government
Inviting and Relevant City Facilities

BACKGROUND
Each year, staff present a closure calendar for the Crowell Public Library to the Library Board of Trustees, and ultimately seek City Council’s approval.

Council approval is needed to close on any days that are not City approved holidays.

On September 25, the Library Board of Trustees voted to approve the closure calendar (Attachment 1) and request City Council’s approval.

DISCUSSION
Staff are requesting the below closures for the Crowell Public Library in 2024:
• Martin Luther King Jr. Day (January 15): historically, the Library has been closed to the public in order to allow staff to participate in an allday training. The goal is to devote part of the day to unit specific training and the rest of the day to library-wide training. This ensures that all staff members are experts in their respective units while understanding how the work they do contributes to our mission as a public library and supports Department and city-wide goals.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 372 of 383
• Easter Sunday (March 31): historically, the Library has been closed to the public, as circulation and gate count have been lower than an average Sunday.
• Thanksgiving Eve (November 27): the Library will close early (5 PM) due to historically low number of patrons in the building on this day.

FISCAL IMPACT & PROCUREMENT REVIEW
The anticipated revenue loss is nominal. The main reason for revenue loss will be because passport services will not be offered. Revenue for the last two months averaged $15 on a Sunday, $750 on a Monday, and $790 on a Wednesday. However, on Thanksgiving Eve (Wednesday), staff propose only a 4-hour closure, so not all revenue will be lost.

This report requires no procurement review.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends the Council approval of the Crowell Public Library closure calendar for 2024. If the City Council concurs with staff’s recommendation, an appropriate motion would be:
“I move to approve the Crowell Public Library closure calendar for 2024.”

ATTACHMENTS

1. Library Closure Calendar for 2024
PAGE 373 of 383
1890 Huntington Drive, San Marino, CA 91108-2595
(626) 300-0777
www.CityofSanMarino.org/Crowell
Crowell Public Library
2024 Closure Calendar
Date Day of Week Holiday Observed
January 1 Monday New Year’s Day
January 15 Monday Martin Luther King Jr. Day (Staff Training) February 19 Monday Presidents’ Day
March 31 Sunday Easter Sunday
May 27 Monday Memorial Day
July 4 Thursday Independence Day
September 2 Monday Labor Day
November 11 Monday Veterans Day
November 27 Wednesday Thanksgiving Eve – 5 PM closure
November 28 Thursday Thanksgiving Day
November 29 Friday Day after Thanksgiving Day
December 24 Tuesday Christmas Eve
December 25 Wednesday Christmas Day
December 31 Tuesday New Year’s Eve
PAGE 374 of 383
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director
DATE: November 8, 2023
SUBJECT: LETTER OF AUTHORIZATION TO ALLOW SAN GABRIEL

VALLEY COUNCIL OF GOVERNMENTS TO APPLY FOR THE
CALRECYLE SB 1383 LOCAL ASSISTANCE GRANT ON

BEHALF OF THE CITY

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government

BACKGROUND
In 2016, then-Governor Brown signed into law SB 1383, which set targets to reduce disposal of organic waste (which includes food, paper, cardboard, greenwaste, and woodwaste), and also established a target for edible food recovery. To recover 20 percent of edible food that would otherwise be sent to landfills by 2025, SB 1383 requires local jurisdictions to establish food recovery programs and strengthen their existing food recovery networks.

City staff are working with the San Gabriel Valley Council of Governments (SGVCOG) to provide a regional approach for SB 1383 compliance. The Regional Food Recovery Program was established to help member agencies comply with SB 1383's food recovery mandates and reduce food waste in the San Gabriel Valley. This program assesses commercial edible food waste generators, identifies, and fosters partnerships with local food recovery organizations, implements outreach and education endeavors, and develops and implements inspection protocols. 17 cities are currently participating in the Regional Food Recovery Program, including San Marino.

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
PAGE 375 of 383
In Spring 2022, the City was awarded Round One SB 1383 Local Assistance Grant funding from CalRecycle in the amount of $21,274. This noncompetitive grant program provides funding to local jurisdictions to assist with the implementation of regulation requirements associated with SB 1383, including but not limited to:
· Capacity Planning
· Collection
· Edible Food Recovery
· Education and outreach (including organic waste & edible food recovery) · Enforcement and Inspection
· Program Evaluation/Gap Analysis
· Procurement Requirements
· Record Keeping
The City’s Round One grant funds are currently being used to procure organic materials such as mulch and compost to be used in the City’s landscaped areas.

In the first round of the grant program, each participating city had individual grant agreements with CalRecycle, which imposed limitations on program administration. Given the difficulties in grant implementation, several participating cities and the SGVCOG advocated that the next SB 1383 Local Assistance grant lift barriers around joint applications to allow cities to designate an administering body to provide regional solutions.

CalRecycle recently released the guidelines and application for Round Two SB 1383 Local Assistance Grant Program. CalRecycle made several significant changes to the guidelines, many of which better support the Regional Food Recovery Program. Key changes are as follows:
· Joint Powers Authorities are now eligible to apply without all member agencies within that JPA participating in that application. · The base award amount for cities was increased to $75,000 Round Two eligible projects are similar to those of the Round One grant, such as edible food recovery, inspection and enforcement, and education and outreach. The City’s anticipated grant allocation is $75,000.

DISCUSSION
The City, along with other participating cities, intends to join the SGVCOG’s regional application work with SGVCOG staff to craft the budget and narrative.

Participating cities cannot submit separate applications upon joining the PAGE 376 of 383
regional application. The application will include funding for the inspection and enforcement program, the hub development program to continue the recovery of excess edible food, and city-specific programs. Funding will also be included for SGVCOG staff and consultants to administer the program and provide technical assistance. Participating cities need to submit a Letter of Authorization allowing the SGVCOG to apply on their behalf.

Submitting a regional application for a regional program allows for simplified administration of the grant. The City will work with the SGVCOG to establish specific budget requests for the grant award. Cities may undertake their own activities and will receive a lump sum payment from the SGVCOG or invoice the SGVCOG for reimbursement. The initial grant application is due November 15, 2023, with Letters of Authorization to be submitted by December 20, 2023. Grants are anticipated to be awarded in March 2024 with the grant term ending in April 2026.

A portion of the City’s grant funds (approximately $25,000 of the $75,000 allocated) will be designated for the SGVCOG to complete the required inspections of edible food generators in the City as well as other Statemandated requirements that the City does not have the individual capacity to perform. The City will still have discretion in determining the best way to use the remainder of the funds.

The Parks and Public Works staff believes the best use of the remaining, Cityspecific funds would be for the procurement of SB 1383 recycling compliance tracking software. This software would enable the City to track data from its waste hauler and monitor compliance of the various aspects of SB 1383 from a centralized platform, provide a regulation specific Implementation Record and enable staff to more effectively and efficiently report on compliance measures to CalRecycle. After meeting with vendors, participating in demonstrations of their software and contacting their agency references, staff believes Recyclist provides the best value. A two-year agreement with Recyclist for their solid waste/recycling tracking and compliance monitoring software would cost $52,800 ($1,992 per month plus a one-time $5,000 implementation fee). Once the City is notified by CalRecycle about the grant’s approval, staff will bring the contract with Recyclist back to the City Council for approval. The City anticipates that the Recyclist agreement combined with the portion of the funds designated for the SGVCOG inspections will exhaust the $75,000 in grant funds. Should any funds remain, they would be used for the procurement of recyclable and recovered organic products, such as mulch, compost, and recycled paper products.

While the first two years of the Recyclist compliance software can be funded via the SB 1383 Local Assistance Grant, the City will have to determine PAGE 377 of 383
potential ways to continue funding an SB 1383 compliance software at the conclusion of the two-year agreement. Staff will monitor potential grant and other external funding opportunities, but it is also possible that the City will need to pay this cost out of the operating budget beginning in FY 25-26.

In addition to San Marino, the following cities have also expressed interest in participating in the regional application:
· Arcadia
· Azusa
· Baldwin Park
· Covina
· Duarte
· Glendora
· Irwindale
· La Cañada Flintridge
· Monrovia
· Monterey Park
· Sierra Madre
· South El Monte
· South Pasadena
· Temple City
· Walnut
Overall, participation in the regional program will both simplify grant administration on the City’s end, as well as help streamline implementation of the Regional Food Recovery Program to help meet State mandates. As a participant, the City will still have significant autonomy in determining the best way to use the majority of the funds.

FISCAL IMPACT & PROCUREMENT REVIEW
The City is eligible to receive funding in the amount of $75,000. Grant funds are anticipated to be encumbered by the SGVCOG in March 2024, and would then be provided to the City either via a lump-sum or reimbursement request after the funds are expended. The funds would be eligible to be spent until March 2026.

Procurement review is not applicable.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

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RECOMMENDATION
Staff recommends the City Council authorize the City Manager to sign a Letter of Authorization allowing the San Gabriel Valley Council of Governments (SGVCOG) to submit a regional application for Round Two of the SB 1383 Local Assistance Grant Program. If the Council concurs, an appropriate motion would be:
“I move to authorize the City Manager to sign a Letter of Authorization allowing the San Gabriel Valley Council of Governments (SGVCOG) to submit a regional application for Round Two of the SB 1383 Local Assistance Grant Program on behalf of the City of San Marino”.

ATTACHMENTS

1. Draft Letter of Authorization
PAGE 379 of 383
November 8, 2023
Subject: LETTER OF AUTHORIZATION FOR SB 1383 LOCAL ASSISTANCE

GRANT PROGRAM
To Whom It May Concern:

I, Philippe Eskandar, City Manager of the City of San Marino, am authorized to contractually bind the City. Pursuant to this authority, I hereby authorize the San Gabriel Valley Council of Governments (SGVCOG) to submit a JPA application and act as Lead Agency on behalf of the City of San Marino. The San Gabriel Valley Council of Governments is hereby authorized to execute all documents necessary to implement the project under the SB 1383 Local Assistance Grant Program.

This authorization is effective until June 30, 2026. If you have any questions, please contact the City at 626-300-0765 or [email protected].

Sincerely,
Philippe Eskandar
City Manager
City of San Marino
2200 Huntington Dr
San Marino, CA 91108
cc: Amber Shah, Director of Parks and Public Works
PAGE 380 of 383
TO: Mayor and City Council
FROM: Philippe Eskandar, City Manager
BY: Amber Shah, Parks & Public Works Director
Lizette Guerrero, Human Resources Director
DATE: November 8, 2023
SUBJECT: ADOPTION OF SIDE LETTER OF AGREEMENT BETWEEN

THE SAN MARINO CITY EMPLOYEES' ASSOCIATION
(“SMCEA”) AND THE CITY OF SAN MARINO (“CITY”)
CONCERNING A 9/80 WORK SCHEDULE

STRATEGIC PLAN CRITICAL SUCCESS FACTORS
Efficient, Responsive, and Effective City Services
Fiscally Responsible and Transparent City Government
Well-Maintained Infrastructure

BACKGROUND
On September 30, 2022, the City Council adopted the July 1, 2022, to June 30, 2024, Memorandum of Understanding (“MOU”) with the San Marino City Employees Association (“CEA”). The MOU contains provisions related to compensation and working conditions for the association.

DISCUSSION
Article 23 of the MOU (Works Schedule) provides the scheduled days and times of working hours for the various departments. Currently, Parks and Public Works Maintenance staff are designated to work 8-hour days Monday through Friday (5/40 schedule) on a staggered basis, with the first shift working from 6:30 AM to 3:30 PM, and the second shift working from 8:00 AM to 5:00 PM. While the current schedule provides some level of staffing from 6:30 AM to 5:00 PM, the staggering means that the maintenance crew is fully staffed for roughly 6.5 hours per day, 5-days per week (32.5 hours total).

Steve Talt, Mayor
Steven W. Huang, DDS, Vice Mayor
Tony Chou, Council Member
Calvin Lo, Council Member
Gretchen Shepherd Romey, Council Member
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The 9/80 schedule is a two-week work schedule that compresses the same number of working hour across two weeks (80 hours) into nine days rather than ten. As part of this schedule, all staff works the same 9-hour schedule Monday-Thursday, with half of staff working 8 hours each Friday. The primary change with a transition to a 9/80 schedule would be to create a uniform schedule among all maintenance staff, eliminating the staggered schedule and providing for more time where the Department is fully staffed. As noted earlier, the current staggered 5/40 schedule enables the maintenance crews to be fully staffed for roughly 32.5 hours per week. A transition to a 9/80 schedule will guarantee a fully-staffed maintenance team for 36 hours per week.

The increased amount of fully-staffed hours will help improve service levels by increasing work efficiency and response time, and also provide more time for crews to work on larger jobs that require all maintenance staff. The Department’s standby staff will still be available to respond to any after-hours calls as needed.

CEA and the City have agreed to a 6-month pilot period to assess the effectiveness of the new work schedule based on level of service, efficiency, response times, and the input of the Parks and Public Works Director. At the conclusion of the 6 month period, the City Manager will determine whether the 9-80 schedule will become available on a permanent basis.

FISCAL IMPACT & PROCUREMENT REVIEW
No fiscal impact is anticipated as a result of the work schedule change.

LEGAL REVIEW
The City Attorney's office has reviewed and approved as to form.

RECOMMENDATION
Staff recommends that the City Council adopt the Side Letter of Agreement between the San Marino City Employees Association (“CEA”) and the City of San Marino (“City”).
“I move to adopt the Side Letter of Agreement between the San Marino City Employees Association (“CEA”) and the City of San Marino (“City”) concerning a 9/80 work schedule.”

ATTACHMENTS

1. SMCEA MOU Side Letter of Agreement
PAGE 382 of 383
Side Letter of Agreement
Between the San Marino City Employees’ Association (“CEA”) And the City of San Marino (“City”)
WHEREAS, On September 30, 2022, the City Council adopted the July 1, 2022, to June 30, 2024, Memorandum of Understanding (“MOU”) with the San Marino City Employees’ Association (“CEA”); and
WHEREAS, the City Manager has determined a 9-80 work schedule in the Public Works Department could improve the level of service to the community by consolidating the multiple staggered schedules currently worked by staff to provide more hours with full staff coverage and thereby increase work efficiency and response times; and WHEREAS, with a 9-80 work schedule, staff would work 80 hours during a two week pay period over the course of 9 days with alternating Fridays off; and WHEREAS, standby staff will still be available to respond to any after-hours calls as needed; and
WHEREAS, the 9-80 work schedule applies to the following classifications: Maintenance Worker I, Maintenance Worker II, Maintenance Worker III, Park Foreman, Park Leadman, Park Maintenance, Shop Foreman, Street Foreman, Tree Trimmer I, Tree Trimmer II, Urban Forester; and
WHEREAS, the City agrees to piloting the 9-80 work schedule for a period of 6 months to assess its effectiveness; and
WHEREAS, after 6 months of piloting the 9-80 work schedule, the evaluation of the level of service, efficiency and response times, and upon recommendation by the Director of Public Works/City Engineer to the City Manager, the City Manager will determine whether the 9-80 work schedule will become an available work schedule.

Accordingly, the City and the San Marino City Employees’ Association agrees to pilot the 9-80 work schedule for the aforementioned positions in the Public Works Department. This pilot program is not a vested right. The City’s decision to discontinue the pilot program is not subject to the City’s grievance procedure, proceedings before the California Public Employment Relations Board, and/or the California Superior Court.

Dated: November 8, 2023 _________________________________ San Marino City Employees Association
Dated: November 8, 2023 _________________________________ City of San Marino
PAGE 383 of 383